Agenda packet — Laguna Woods City Council, August 21, 2024 (part 5 of 5)

Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on potential actions that could assist Third Laguna Hills Mutual, United Laguna Woods Mutual, residents, and other persons seeking to obtain property insurance by creating conditions that insurers may find favorable as they consider whether to provide coverage and at what levels. Specifically, staff recommends that the City Council provide direction for the City Manager to take the actions required to qualify the City for inclusion on the California State Board of Forestry and Fire Protection’s 2026 Fire Risk Reduction Community List. Staff has discussed this recommendation with Village Management Services staff.

As an additional benefit, local agencies included on the Fire Risk Reduction Community List receive priority when applying for Wildfire Prevention Grants from the California Department of Forestry and Fire Protection (“CAL FIRE”).

Wildfire Prevention Grants provide funding for hazardous fuel reduction, wildfire prevention planning, and wildfire prevention education.

Since 2022, the State Board of Forestry and Fire Protection has maintained a Fire Risk Reduction Community List of local agencies located in a state responsibility area or a very high fire hazard severity zone that meet best practices for local fire planning. The Fire Risk Reduction Community List is updated to be effective every July 1st of even-numbered years, with the next update scheduled for July 1, 2026. Interested local agencies must apply for inclusion prior to each update.

The City of Brea’s Fire Department is the only Orange County agency, and one of only 50 local agencies statewide, currently included on the Fire Risk Reduction Community List. A map identifying all local agencies currently included on the Fire Risk Reduction Community List is included as Attachment A.

ITEM 9.2
CC  08-21-2024 RM ITEM 9.2 – AR Page 3 of 4
The following actions would be required prior to applying for inclusion on the 2026 Fire Risk Reduction Community List:

1. Adopt a local ordinance designating Very High Fire Hazard Severity Zones pursuant to California Government Code Section 51179(a) and submit it to the State Board of Forestry and Fire Protection. (Note: The City has already adopted such an ordinance; Ordinance No. 12-01 codified in Laguna Woods Municipal Code Chapter 10.13.)

2. Update the General Plan Safety Element, submit the updated General Plan Safety Element to the State Board of Forestry and Fire Protection for review, and adopt all recommendations provided following such review. (Note: An update of the General Plan Safety Element is already included on the City’s list of significant work plan items.)

3. If the State Board of Forestry and Fire Protection conducts a Fire Safety Survey of any subdivision in Laguna Woods, submit a progress report on the implementation of any fire safety recommendations provided following such survey to the State Board of Forestry and Fire Protection. (Note: Staff does not expect this requirement to apply.)

4. Complete at least two of the following or, at a minimum, include at least two of the following in the General Plan Safety Element as policy objectives1 :
a. Adopt one or more local requirements that exceed the state minimum fire safe regulations (the State Board of Forestry and Fire Protection’s minimum wildfire protection standards).
b. Adopt one or more local defensible space ordinances, rules, or regulations which exceed state minimum regulations.
c. Adopt a wildland urban interface code that is stricter than the wildland urban interface code included in the California Fire Code. d. Adopt a zoning ordinance, special district, or special overlay zone that 1 The City qualifies as a “Low-Income Local Agency” under California Code of Regulations Section 1268.00, which provides flexibility for the City to plan for, but not necessarily complete, two required components of Fire Risk Reduction Community List eligibility prior to applying for inclusion on the Fire Risk Reduction Community List.

ITEM 9.2
ITEM 9.2 – AR Page 4 of 4 CC  08-21-2024 RM
includes fire hazard mitigation requirements which exceed minimum requirements established by the State of California.
e. Adopt a comprehensive fire retrofit code or plan for existing homes. f. Adopt or update a hazard mitigation plan that identifies wildfires as a high priority hazard, or as a low or medium priority hazard with the inclusion of one or more mitigation actions (must be done within the five years preceding application). Also, adopt the hazard mitigation plan into the General Plan Safety Element. (Note: An update of the Local Hazard Mitigation Plan is already included on the City’s list of significant work plan items.)
Preliminarily, staff would anticipate pursuing item 4f. and consulting with the Orange County Fire Authority prior to selecting a second item to pursue.

Fiscal Impact
While most of the actions required to qualify the City for inclusion on the State Board of Forestry and Fire Protection’s 2026 Fire Risk Reduction Community List could be completed by staff within existing budgets, increased appropriations may be necessary to ensure that those actions are completed by the application deadline which, for planning purposes, is assumed to be April 1, 2026. Staff would attempt to complete the work within existing budgets and advise the City Council of any increases in appropriations that become necessary. Increased appropriations would not be required at this time or in the current fiscal year. To the extent that increased appropriations become necessary, they would likely be discussed as part of the upcoming budget development process for Fiscal Years 2025-27.

Attachment: A – 2024 Fire Risk Reduction Community List Map 11 33
46 30
5 32
48 47
29 37
9 15 20
19 36
49 23
4 2
16 44
39 40
12 38
1 27
26 45
34 25
8 21
35 42
14 43
10 31
41 22
28 24
6 13
7 17
3 50
18 GeoRecipient
6 Elk Community Services District
7 North Sonoma Coast Fire Protection
District
8 Northern Sonoma County Fire
Protection District
9 Sonoma Valley Fire District
10 Napa County
11 Yolo County Resource Conservation
District
12 Sacramento Municipal Utility District
13 Placer Resource Conservation District
14 County of Placer
15 County of El Dorado
16 Truckee Fire Protection District
17 Town of Truckee
18 Alpine Springs County Water District
19 North Tahoe Fire Protection District
20 Meeks Bay Fire Protection District
21 City of Berkeley
22 East Bay Municipal Utility District
23 Moraga-Orinda Fire Protection District
GeoRecipient
1 Humboldt County Resource
Conservation District
2 Shasta Lake Fire Protection District
3 City of Shasta Lake
4 Leggett Valley Fire Protection District
5 Butte County
GeoRecipient
24 East Bay Regional Park District
25 City of Saratoga
26 Stanislaus County Office of Education
27 City of Sonora
28 Santa Lucia Community Services
District
29 Monterey County Regional Fire
Protection District
30 City of San Luis Obispo
31 County of Santa Barbara
32 Kern County Fire Department
33 Ventura County Fire Protection District
34 City of Westlake Village
35 City of Calabasas
36 Los Angeles County
37 Brea Fire Department
38 Chino Valley Fire District
39 City of Rancho Cucamonga
40 Rancho Cucamonga Fire Protection
District
41 Arrowbear Lake Fire Department
42 Big Bear Fire Authority
43 San Bernardino County Fire Protection
District
44 City of Murrieta
45 Rancho Santa Fe Fire Protection
District
46 County of San Diego
47 San Diego County Fire Protection
District
48 Alpine Fire Protection District
49 Chula Vista Fire Department
50 City of Chula Vista
6/13/2024
The State of California and the Board of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Board shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. 2024 Fire Risk Reduction Communities
ITEM 9.2 - Attachment A
This page is intentionally blank.

9.3 EMPLOYEE COMPENSATION AND BENEFITS
This page is intentionally blank.

ITEM 9.3
CC  08-21-2024 RM ITEM 9.3 – AR Page 1 of 3
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 21, 2024 Regular Meeting
SUBJECT: Employee Compensation and Benefits
Recommendation
Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 24-01, AND

ESTABLISHING A COMPENSATION SCHEDULE AND BENEFITS

FOR CITY EMPLOYEES
Background
The City Manager is responsible for hiring and supervising employees, subject to the City Council’s authorization of positions and establishment of compensation and benefits policies. 10.25 full-time equivalent positions are currently authorized.

Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on the following proposals:

Compensation Modifications –
• Increases of compensation ranges for certain employee positions based on a market survey. Compensation ranges establish minimum and maximum rates of pay for each job classification. Increases in compensation ranges are not ITEM 9.3
ITEM 9.3 – AR Page 2 of 3 CC  08-21-2024 RM
the same as pay raises; unless an employee is paid less than the beginning of their job classification’s proposed compensation range, compensation range increases modify only the minimum and maximum amounts each employee can be paid. Movement within compensation ranges is based on merit and subject to budgetary constraints.

EXEMPT POSITIONS
Position Compensation Range (annual equivalent)
Administrative Services
Director/City Treasurer*
Existing: $125,465.60-$175,656.00
Proposed: $134,030.00-$187,642.00
Assistant to the City Manager Existing: $98,529.60-$137,945.60 Proposed: $103,090.00-$144,326.00
City Clerk Existing: $84,385.60-$118,144.00
Proposed: $91,676.00-$128,346.40
Conservation Administrator Existing: $84,385.60-$118,144.00 Proposed: $89,674.00-$125,543.60
Management Analyst** Existing: $72,883.20-$102,044.80
Proposed: $75,088.00-$105,123.20
Public Works Administrator Existing: $84,385.60-$118,144.00 Proposed: $96,252.00-$134,752.80
Senior Management Analyst** Existing: $84,385.60-$118,144.00 Proposed: $87,386.00-$122,340.40
* This position is currently filled on a part-time basis. ** These positions exist, but are not currently authorized to be filled.

NON-EXEMPT POSITIONS
Position Compensation Range (hourly)
Accountant Existing: $34.09-$47.73
Proposed: $35.45-$49.63
Accounting Clerk Existing: $24.29-$34.00
Proposed: $25.27-$35.38
• Notation of an increase of the City Manager’s base salary by 2%, from $204,310.06 to $208,396.26 annually, effective December 28, 2024. This increase has already been approved as part of the City Manager’s May 17, 2023 employment agreement but would be noted in the proposed resolution in the interest of transparency.

ITEM 9.3
CC  08-21-2024 RM ITEM 9.3 – AR Page 3 of 3
Benefit Modifications –
• Explicit identification that employees may contribute to the Internal Revenue Code Section 457 Deferred Compensation Plan through a pre-tax and/or Roth salary reduction at their sole expense. Federal law allows employee contributions to Internal Revenue Code Section 457 deferred compensation plans to be made through pre-tax and/or Roth salary reductions. The existing resolution allows employees to make salary reduction contributions to the Internal Revenue Code Section 457 Deferred Compensation Plan, but does not specify the manner of salary reduction. The proposed resolution would add language specifically referencing pre-tax and/or Roth salary reductions.

Fiscal Impact
The Fiscal Years 2023-25 Budget & Work Plan includes sufficient funds to support the proposed employee compensation and benefits without amendment. No new or increased appropriations are sought as part of this agenda item.

Report Prepared With: Liz Torres, Administrative Services Director/City Treasurer James Haston, Assistant to the City Manager
Attachments: A – Proposed Resolution - Compensation and Benefits (clean) B – Proposed Resolution - Compensation and Benefits (redline) This page is intentionally blank.

ITEM 9.3 – Attachment A
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 24-01 AND

ESTABLISHING A COMPENSATION SCHEDULE AND BENEFITS FOR

CITY EMPLOYEES

THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA,

DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:

SECTION 1. Effective August 24, 2024, Resolution No. 24-01 is hereby repealed.

SECTION 2. Compensation Schedule. The compensation schedule for City employees is established as set forth in Exhibit A, attached hereto and incorporated by this reference.

The City Manager is authorized to hire, promote, and compensate employees within established compensation ranges, to offer benefits, to fill any full-time position as a part-time or limited part-time position, and to hire employees for time-limited periods, consistent with City Council-adopted budgets and this resolution.

SECTION 3. Full-Time Employee Benefits. All employees who work 40 or more hours per week on a regularly assigned basis shall be considered “full-time employees” for the purpose of this resolution. Full-time employees shall receive the following benefits:

A. Paid Holidays: The City shall observe the following holidays with full-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, and Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it shall be observed the on prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.

ITEM 9.3 – Attachment A
R 24-XX 2 XX-XX-2024
B. Floating Holidays: The City shall provide each full-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Full-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours.

Full-time employees may maintain a balance of no more than 16 hours of unused floating holiday time (Floating Holiday Accrual Limit) and shall not accrue additional floating holiday time when the Floating Holiday Accrual Limit has been reached. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued floating holiday time.

C. Retirement: All City employees, including full-time employees, are required to participate in the Social Security system. In addition, the City shall contract with the California Public Employees’ Retirement System (CalPERS) for retirement benefits for all eligible full-time employees, unless excluded in the City’s agreement with CalPERS. Full-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Full-time employees considered “new members” by CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).

D. Retiree Medical: As required by, and in an amount established by California Government Code Section 22892, the City shall contribute toward CalPERS retiree health insurance for retiring full-time employees who meet the applicable statutory and CalPERS contract requirements to obtain CalPERS retiree medical benefits. Part-time service for employees who transition from part-time to full-time employment with the City may be used to meet applicable statutory and CalPERS contract requirements, with each 174 hours counting as one month.

E. Monthly Benefit Allowance: The City shall provide each full-time employee with a monthly benefit allowance of $1,200.00 per month through December 2024 and $1,500.00 per month beginning January 2025. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution. The remaining balance of the monthly benefit allowance may be ITEM 9.3 – Attachment A
R 24-XX 3 XX-XX-2024
allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Full-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time. Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.

F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all full-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each full-time employee’s monthly benefit allowance and then from salary (if necessary).

G. Flexible Benefits Plan: The City shall contract for the provision of an Internal Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all full-time employees. Full-time employees may contribute to the plan by electing to allocate a portion of their monthly benefit allowance and/or through a salary reduction at their sole expense.

H. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all full-time employees. Full-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.

I. Paid Time Off: Full-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Hours earned are accrued on a pro-rata basis by pay period.

Full-time employees may maintain a balance of no more than 480 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid ITEM 9.3 – Attachment A
R 24-XX 4 XX-XX-2024
time off when the Leave Accrual Limit has been reached. When a full-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued paid time off.

J. Paid Bereavement Leave: Full-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the full-time employee or the full-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.

K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant full-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the full-time employee, full-time employees shall be eligible for a total of up to 80 hours per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, full-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.

SECTION 4. Part-Time Employee Benefits. All employees who are not fulltime employees, but who work 20 or more hours per week on a regularly assigned basis, shall be considered “part-time employees” for the purpose of this resolution.

Part-time employees shall receive the following benefits:

A. Paid and Unpaid Holidays: The City shall observe the following holidays with part-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: New Year’s Day, Martin Luther King Jr. Day, ITEM 9.3 – Attachment A
R 24-XX 5 XX-XX-2024
Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, and Friday after Thanksgiving. The City shall also observe the following unpaid holidays: Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it shall be observed on the prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.

B. Floating Holidays: The City shall provide each part-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Part-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours and only between December 24 and 31.

Part-time employees may maintain a balance of no more than 16 hours of unused floating holiday time (Floating Holiday Accrual Limit) and shall not accrue additional floating holiday time when the Floating Holiday Accrual Limit has been reached. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued floating holiday time.

The use of floating holiday time need not correspond to a part-time employee’s hours regularly worked.

C. Retirement: All City employees, including part-time employees, are required to participate in the Social Security system. Part-time employees who work 1,000 hours or more in a fiscal year, shall be eligible for membership in CalPERS for retirement benefits, unless excluded in the City’s agreement with CalPERS. Eligible part-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Eligible part-time employees considered “new members” by CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).

ITEM 9.3 – Attachment A
R 24-XX 6 XX-XX-2024
D. Retiree Medical: As required by, and in an amount established by California Government Code Section 22892, the City shall contribute toward CalPERS retiree health insurance for retiring full-time employees who meet the applicable statutory and CalPERS contract requirements to obtain CalPERS retiree medical benefits. Part-time service for employees who transition from part-time to full-time employment with the City may be used to meet applicable statutory and CalPERS contract requirements, with each 174 hours counting as one month.

E. Monthly Benefit Allowance: The City shall provide part-time employees with a monthly benefit allowance of $960.00 per month through December 2024 and $1,200.00 per month beginning January 2025. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution.

The remaining balance of the monthly benefit allowance may be allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Part-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time.

Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.

F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all part-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each part-time employee’s monthly benefit allowance and then from salary (if necessary).

G. Flexible Benefits Plan: The City shall contract for the provision of an Internal Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a salary reduction at their sole expense and/or by electing to allocate a portion of their monthly benefit allowance, if provided.

ITEM 9.3 – Attachment A
R 24-XX 7 XX-XX-2024
H. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.

I. Paid Time Off: Part-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which shall be pro-rated based on the number of hours regularly worked less than 40 hours per week. Paid time off may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Paid time off may also be used up to the number of hours regularly worked during unpaid holidays that fall on weekdays (less any floating holiday time used). Hours earned are accrued on a pro-rata basis by pay period.

Part-time employees may maintain a balance of no more than 300 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid time off when the Leave Accrual Limit has been reached. When a part-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued paid time off.

J. Paid Bereavement Leave: Part-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the part-time employee or the part-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.

K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant part-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the part-time ITEM 9.3 – Attachment A
R 24-XX 8 XX-XX-2024
employee, part-time employees shall be eligible for a total of up to 64 hours per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, part-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.

SECTION 5. Limited Part-Time Employee Benefits. All employees who work less than 20 hours per week on a regularly assigned basis shall be considered “limited part-time employees” for the purpose of this resolution. Limited part-time employees shall receive the following benefits:

A. Retirement: All City employees, including limited part-time employees, are required to participate in the Social Security system.

B. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all limited part-time employees. Limited part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.

C. Paid Time Off: On the 90th calendar day of employment, and every January 1 thereafter, limited part-time employees shall accrue 40 hours of annual paid time off (leave), which may be used for personal illness, to care for a sick family member, for preventive care or diagnosis, care or treatment of an existing health condition, or for specified purposes if the limited part-time employee is a victim of domestic violence, sexual assault, or stalking. Paid time off must be used in a minimum increment of two hours per calendar day.

There is no accrual or carryover of paid time off between or across calendar years. Upon termination from the City, limited part-time employees shall not be compensated for the balance of their paid time off. If a limited part-time employee separates from and is rehired by the City within one year, previously accrued and unused paid time off shall be reinstated.

SECTION 6. Employee Assistance Program. The City shall contract for an employee assistance program to provide voluntary, confidential assistance to employees in working through various life challenges that may adversely affect job performance, health, and personal well-being in order to optimize the City’s success.

ITEM 9.3 – Attachment A
R 24-XX 9 XX-XX-2024
All full-time, part-time, and limited part-time employees shall be enrolled in the employee assistance program with the cost of enrollment paid by the City.

SECTION 7. Technology Allowances. The City Manager is authorized to offer technology allowances of either (i) $25.00 per employee per month to employees who are regularly required to use their personal cellular telephone as part of the City’s multi-factor authentication and cyber security protocols, with the exception of the City Manager, or (ii) $79.50 per employee per month to employees who are regularly required to use their personal cellular telephones, personal computers, and/or other personal technology to conduct City business, with the exception of the City Manager. Such technology allowances shall be added to employee compensation and shall be paid in the first pay period of each month, subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month in order to receive payment.

SECTION 8. Notary Public Stipends. The City Manager is authorized to offer notary public stipends of $100.00 per employee per month to employees who regularly provide notary public and foreign pension acknowledgement services in the course of City business, with the exception of the City Manager. Such notary public stipends shall be added to employee compensation and shall be paid in the first pay period of each month, subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month, and in possession of an active and valid notary public commission from the State of California as of the payroll processing date for the first pay period of each month, in order to receive payment. The City Manager is also authorized to incur and pay, on behalf of the City, costs related to the education and commission of employees who regularly provide notary public services in the course of City business, with the exception of the City Manager.

SECTION 9. City Manager’s Compensation and Benefits. The City Manager shall receive such other compensation and benefits as set forth in the employment agreement separately approved by the City Council on May 17, 2023.

SECTION 10. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof. [SIGNATURES ON NEXT PAGE]
ITEM 9.3 – Attachment A
R 24-XX 10 XX-XX-2024
PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 9.3 – Attachment A
R 24-XX 11 XX-XX-2024

EXHIBIT A

COMPENSATION SCHEDULE
Exempt Full-Time Employees (Annual Equivalent)
Administrative Services Director/City Treasurer $134,030.00 – $187,642.00 Assistant to the City Manager $103,090.00 – $144,326.00 City Clerk $91,676.00 – $128,346.40
City Manager $204,310.06 (Existing)
$208,396.26 (Effective 12/28/24)
Conservation Administrator $89,674.00 – $125,543.60
Deputy City Clerk $67,225.60 – $94,120.00
Development Manager $89,918.40 – $125,881.60
Management Analyst $75,088.00 – $105,123.20
Public Works Administrator $96,252.00 – $134,752.80
Senior Management Analyst $87,386.00 – $122,340.40
Non-Exempt Full-Time Employees (Hourly Rate)
Accountant $35.45 – $49.63
Accounting Clerk $25.27 – $35.38
Senior Accountant $38.91 – $54.47
Non-Exempt Part-Time/Limited Part-Time Employees (Hourly Rate) Receptionist $20.00 – $28.00
This page is intentionally blank.

ITEM 9.3 – Attachment B
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 23-3824-01

AND ESTABLISHING A COMPENSATION SCHEDULE AND

BENEFITS FOR CITY EMPLOYEES

THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA,

DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:

SECTION 1. Effective January 17August 24, 2024, Resolution No. 23-3824- 01 is hereby repealed.

SECTION 2. Compensation Schedule. The compensation schedule for City employees is established as follows:

Exempt Full-Time Employees (Annual Equivalent)
City Manager $204,310.06
Administrative Services Director/
City Treasurer $125,465.60 – $175,656.00
Assistant to the City Manager $98,529.60 – $137,945.60
City Clerk $84,385.60 – $118,144.00
Conservation Administrator $84,385.60 – $118,144.00
Development Manager $89,918.40 – $125,881.60
Public Works Administrator $84,385.60 – $118,144.00
Senior Management Analyst $84,385.60 – $118,144.00
Management Analyst $72,883.20 – $102,044.80
Deputy City Clerk $67,225.60 – $94,120.00
Non-Exempt Full-Time Employees (Hourly Rate)
Senior Accountant $38.91 – $54.47
Accountant $34.09 – $47.73
ITEM 9.3 – Attachment B
R 24-XX 2 XX-XX-2024
Accounting Clerk $24.29 – $34.00
Non-Exempt Part-Time/Limited Part-Time Employees (Hourly Rate) Receptionist $20.00 – $28.00set forth in Exhibit A,
attached hereto and incorporated by this reference.

B. Floating Holidays: The City shall provide each full-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Full-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours.

ITEM 9.3 – Attachment B
R 24-XX 3 XX-XX-2024
C. Retirement: All City employees, including full-time employees, are required to participate in the Social Security system. In addition, the City shall contract with the California Public Employees’ Retirement System (CalPERS) for retirement benefits for all eligible full-time employees, unless excluded in the City’s agreement with CalPERS. Full-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Full-time employees considered “new members” by CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).

E. Monthly Benefit Allowance: The City shall provide each full-time employee with a monthly benefit allowance of $1,200.00 per month through December 2024 and $1,500.00 per month beginning January 2025. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution. The remaining balance of the monthly benefit allowance may be allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Full-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time. Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.

F. Health Insurance: All employees shall be covered by basic health insurance ITEM 9.3 – Attachment B
R 24-XX 4 XX-XX-2024
that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all full-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each full-time employee’s monthly benefit allowance and then from salary (if necessary).

Full-time employees may maintain a balance of no more than 480 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid time off when the Leave Accrual Limit has been reached. When a full-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued paid time off.

J. Paid Bereavement Leave: Full-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, ITEM 9.3 – Attachment B
R 24-XX 5 XX-XX-2024
stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the full-time employee or the full-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.

Part-time employees shall receive the following benefits:

A. Paid and Unpaid Holidays: The City shall observe the following holidays with part-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, and Friday after Thanksgiving. The City shall also observe the following unpaid holidays: Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it shall be observed on the prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.

B. Floating Holidays: The City shall provide each part-time employee with two ITEM 9.3 – Attachment B
R 24-XX 6 XX-XX-2024
floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Part-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours and only between December 24 and 31.

The use of floating holiday time need not correspond to a part-time employee’s hours regularly worked.

E. Monthly Benefit Allowance: The City shall provide part-time employees with a monthly benefit allowance of $960.00 per month through December 2024 and $1,200.00 per month beginning January 2025. A portion of the allowance ITEM 9.3 – Attachment B
R 24-XX 7 XX-XX-2024
shall be allocated to pay for health insurance, as provided in this resolution.

Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.

F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all part-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each part-time employee’s monthly benefit allowance and then from salary (if necessary).

G. Flexible Benefits Plan: The City shall contract for the provision of an Internal Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a salary reduction at their sole expense and/or by electing to allocate a portion of their monthly benefit allowance, if provided.

H. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.

I. Paid Time Off: Part-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which shall be pro-rated based on the number of hours regularly worked less than 40 hours per week. Paid time off may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Paid time off may also be used up to the number of hours regularly worked during unpaid holidays ITEM 9.3 – Attachment B
R 24-XX 8 XX-XX-2024
that fall on weekdays (less any floating holiday time used). Hours earned are accrued on a pro-rata basis by pay period.

K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant part-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the part-time employee, part-time employees shall be eligible for a total of up to 64 hours per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, part-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.

A. Retirement: All City employees, including limited part-time employees, are required to participate in the Social Security system.

All full-time, part-time, and limited part-time employees shall be enrolled in the employee assistance program with the cost of enrollment paid by the City.

SECTION 7. Technology Allowances. The City Manager is authorized to offer technology allowances of either (i) $25.00 per employee per month to employees who are regularly required to use their personal cellular telephone as part of the City’s multi-factor authentication and cyber security protocols, with the exception of the City Manager, or (ii) $79.50 per employee per month to employees who are regularly required to use their personal cellular telephones, personal computers, and/or other personal technology to conduct City business, with the exception of the City Manager. Such technology allowances shall be added to employee compensation and shall be paid in the first pay period of each month, ITEM 9.3 – Attachment B
R 24-XX 10 XX-XX-2024
subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month in order to receive payment.

SECTION 10. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof. [SIGNATURES ON NEXT PAGE]
PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 9.3 – Attachment B
R 24-XX 11 XX-XX-2024

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk

EXHIBIT A

COMPENSATION SCHEDULE
Exempt Full-Time Employees (Annual Equivalent)
Administrative Services Director/City Treasurer $134,030.00 – $187,642.00 Assistant to the City Manager $103,090.00 – $144,326.00 City Clerk $91,676.00 – $128,346.40
City Manager $204,310.06 (Existing)
$208,396.26 (Effective 12/28/24)
Conservation Administrator $89,674.00 – $125,543.60
ITEM 9.3 – Attachment B
R 24-XX 12 XX-XX-2024
Deputy City Clerk $67,225.60 – $94,120.00
Development Manager $89,918.40 – $125,881.60
Management Analyst $75,088.00 – $105,123.20
Public Works Administrator $96,252.00 – $134,752.80
Senior Management Analyst $87,386.00 – $122,340.40
Non-Exempt Full-Time Employees (Hourly Rate)
Accountant $35.45 – $49.63
Accounting Clerk $25.27 – $35.38
Senior Accountant $38.91 – $54.47
Non-Exempt Part-Time/Limited Part-Time Employees (Hourly Rate) Receptionist $20.00 – $28.00

9.4 CITY COUNCIL MEETING SCHEDULE
This page is intentionally blank.

ITEM 9.4
CC  08-21-2024 RM ITEM 9.4 – AR Page 1 of 1
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 21, 2024 Regular Meeting
SUBJECT: City Council Meeting Schedule
Recommendation

1. Cancel the regular meeting of the City Council on October 16, 2024 at 2 p.m. at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637 due to scheduling conflicts.

AND

2. Schedule an adjourned regular meeting of the City Council for October 2024 to be held at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637.

Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on the City Council meeting schedule for October 2024. Due to scheduling conflicts involving at least two councilmembers, staff recommends that the City Council cancel its regular meeting on October 16, 2024 and schedule an adjourned regular meeting for another day in October.

Fiscal Impact
The proposed meeting schedule could be accommodated in the City’s budget.

This page is intentionally blank.

9.5 ORANGE COUNTY POWER AUTHORITY
This page is intentionally blank.

ITEM 9.5
CC  08-21-2024 RM ITEM 9.5 – AR Page 1 of 1
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 21, 2024 Regular Meeting
SUBJECT: Orange County Power Authority
Recommendation
Discuss and provide direction to staff.

Background
On May 15, 2024, the City Council received a presentation regarding the Orange County Power Authority (“OCPA”) from Joe Mosca, Chief Executive Officer of the OCPA. The City Council also received public comments. No action was taken.

Discussion
This item provides the City Council with an opportunity to discuss the OCPA and, if desired, provide direction to staff (e.g., direction regarding future meetings or analysis to be conducted). There will also be an opportunity for public comments.

This page is intentionally blank.

9.6 CITY HALL BUILDING SIGNAGE
(AGENDIZED BY COUNCILMEMBER MOORE)
This page is intentionally blank.

ITEM 9.6

Page 1 of 2 ends

Photograph 1
ITEM 9.6

Page 2 of 2 ends

Photograph 2

Laguna Woods City CouncilAugust 21, 2024

Laguna Woods City Council
August 21, 2024