CITY of LAGUNA WOODS
CITY COUNCIL
AGENDA
Regular Meeting
Wednesday, August 20, 2025
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Annie McCary
Mayor Pro Tem
Cynthia Conners
Councilmember
Shari L. Horne
Mayor
Pearl Lee
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.
Public Comments/Testimony: The City accepts public comments/testimony in-person and in writing. For more information, please refer to page three of this agenda.
Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.
AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 24-08, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.
Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).
AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.
Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.
FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 24-08, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 8/15/25
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda 08/20/2025 Regular Page 3 of 11
OPTIONS FOR PUBLIC COMMENTS/TESTIMONY
1. In Person
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.
Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.
Speakers are requested, but not required, to identify themselves, either on speaker cards or in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.
2. In Writing
Written public comments/testimony may be delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637) or sent via email ([email protected]) provided that they are received by the City prior to 2:00 p.m. on the day of this meeting.
Written public comments/testimony will be provided to the City Council and included in the City Clerk’s written record of this meeting.
Parties submitting written public comments/testimony are requested, but not required, to identify themselves. Parties are advised that their names, email addresses, and any information submitted in writing to the City may be disclosed or become a matter of public record. No party should expect privacy of such information.
REMOTE VIEWING AND/OR LISTENING OPPORTUNITIES
The City plans to offer the following remote viewing and/or listening opportunities as a courtesy for this meeting. These opportunities are not guaranteed to be operable, technically feasible, or uninterrupted. The instructions provided below are not guaranteed to be correct or all-inclusive as Zoom and YouTube may modify their interfaces and interfaces may differ by device or application. Members of the public who wish to ensure that they are able to view and/or listen to this meeting should attend in person.
1. Zoom (on a computer)
The City plans to live stream this meeting on Zoom (audio and/or video). Please note that public comments/testimony will not be accepted via Zoom. • Visit www.zoom.us
• Click on “Join” (if given an option select “by meeting ID”) • Enter the following meeting ID: 847 8063 1830
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 569279
• Enter a name and email address as required by Zoom
Parties are advised that information they provide to Zoom may be publicly visible and/or visible to the City and others. No party should expect privacy of such information.
2. Zoom (on a telephone)
The City plans to live stream this meeting on Zoom (audio and/or video). Please note that public comments/testimony will not be accepted via Zoom. • Call (669) 444-9171 or (253) 205-0468
• Follow the prompts and provide the information required by Zoom • When prompted for a webinar ID enter: 847 8063 1830
• When prompted for a passcode enter: 569279
Parties are advised that their telephone number and information provided to Zoom may be publicly visible and/or visible to the City and others. No party should expect privacy of such information.
3. YouTube
The City plans to live stream this meeting on YouTube (audio and/or video). Please note that public comments/testimony will not be accepted via YouTube. • Visit www.youtube.com/@cityoflagunawoods
• Click on the “Live” button
• Click on the “Laguna Woods Channel 3” button
Parties are advised that information they provide to YouTube may be publicly visible and/or visible to the City and others. No party should expect privacy of such information.
4. Cable Television
The City plans to broadcast this meeting on cable television Channel 3 within Laguna Woods Village (audio and/or video). Please note that public comments/testimony will not be accepted via cable television Channel 3.
I. CALL TO ORDER
Introductory Notes:
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card Laguna Woods City Council Agenda 08/20/2025 Regular Page 5 of 11 to City staff or proceeding to the podium, one-by-one, at the time an item is considered.
Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.
Speakers are requested, but not required, to identify themselves, both on any applicable speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Wildfire Awareness and Prevention Season – Mid-Summer to Early Fall 2025
Recommendation: Approve and present a proclamation.
4.2 Orange County Mosquito and Vector Control District Presentation – Brian Brannon, Public Information Officer
(agendized by Councilmember Lee)
Recommendation: Receive and file.
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. Pursuant to state law, the City Council is unable to take action on such items, but may ask clarifying questions of the speaker, engage in brief discussion, refer items to City staff, and/or schedule items for consideration at future meetings.
VI. CITY TREASURER’S REPORT
6.1 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of July 2025.
6.2 Quarterly Financial Report
Recommendation: Receive and file the Quarterly Financial Report for the fourth quarter of Fiscal Year 2024-25.
6.3 California Asset Management Program
Recommendation: Receive and file a report on the City’s participation in the California Asset Management Program.
VII. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action. Members of the public may address the City Council on items appearing on the Consent Calendar regardless of whether an item is removed for separate discussion and consideration of action.
7.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the regular meeting on July 16, 2025.
7.2 Payment Register
Recommendation: Approve the payment register dated August 20, 2025 in the amount of $1,831,764.01.
7.3 Fiscal Years 2025-27 Budget Adjustments
Recommendation: Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
Laguna Woods City Council Agenda 08/20/2025 Regular Page 7 of 11
OF LAGUNA WOODS, CALIFORNIA, MEMORIALIZING
THE ADOPTION OF BUDGET REVENUE PROJECTIONS
FOR THE FISCAL YEARS 2025-27 BUDGET AND WORK
PLAN FOR FISCAL YEAR 2025-26 COMMENCING JULY
1, 2025 AND ENDING JUNE 30, 2026, AND FISCAL YEAR
2026-27 COMMENCING JULY 1, 2026 AND ENDING JUNE
30, 2027
7.4 Pavement Management Planning Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding for an agreement with Kimley-Horn and Associates, Inc. for pavement management planning services.
AND
2. Approve an agreement with Kimley-Horn and Associates, Inc. for pavement management planning services and authorize the City Manager to execute the agreement, subject to approval as to form by the City Attorney.
VIII. PUBLIC HEARINGS
8.1 False Security System Alarm Fees
Recommendation:
1. Receive staff report.
AND
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, ADOPTING AN
INCREASED FALSE SECURITY SYSTEM ALARM FEE,
AND DETERMINING AND CERTIFYING THAT THE FEE
IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
8.2 Pedestrian, Bicycle, and Skateboard Regulations
Recommendation:
1. Receive staff report.
AND
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Approve the introduction and first reading of an ordinance – read by title with further reading waived – titled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
Laguna Woods City Council Agenda 08/20/2025 Regular Page 9 of 11
OF LAGUNA WOODS, CALIFORNIA, AMENDING
CHAPTER 8.12 OF THE LAGUNA WOODS MUNICIPAL
CODE PERTAINING TO PEDESTRIAN, BICYCLE, AND
SKATEBOARD REGULATIONS (INCLUDING, BUT NOT
LIMITED TO, REGULATIONS PERTAINING TO
PEDESTRIAN MOVEMENTS AND BICYCLES AND
OTHER CONVEYANCES PROPELLED BY HUMAN
POWER SUCH AS SKATEBOARDS AND ROLLER
SKATES, AS WELL AS ELECTRIC BICYCLES), AND
DETERMINING AND CERTIFYING THAT THE
ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
IX. CITY COUNCIL BUSINESS
9.1 League of California Cities 2025 General Assembly Delegates Recommendation: Appoint members of the City Council and/or staff to serve as a delegate, alternate delegate, and second alternate delegate at the League of California Cities’ 2025 General Assembly.
9.2 City Manager Employment Agreement
Recommendation:
1. Approve Amendment No. 1 to the City Manager Employment Agreement with Christopher Macon and authorize the Mayor to execute Amendment No. 1, subject to approval as to form by the City Attorney.
AND
2. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, REPEALING
RESOLUTION NO. 25-23, AND ESTABLISHING A
COMPENSATION SCHEDULE AND BENEFITS FOR CITY
EMPLOYEES, INCLUDING THE CITY MANAGER AND
OTHER LOCAL AGENCY EXECUTIVES AS DEFINED IN
CALIFORNIA GOVERNMENT CODE SECTION 3511.1
AND
3. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AMENDING AND
ADOPTING THE FISCAL YEARS 2025-27 BUDGET AND
WORK PLAN FOR FISCAL YEAR 2025-26 COMMENCING
JULY 1, 2025 AND ENDING JUNE 30, 2026, AND FISCAL
YEAR 2026-27 COMMENCING JULY 1, 2026 AND
ENDING JUNE 30, 2027, INCREASING GENERAL FUND
APPROPRIATIONS TO PROVIDE THE COMPENSATION
SET FORTH IN AMENDMENT NO. 1 TO THE CITY
MANAGER EMPLOYMENT AGREEMENT
X. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.
10.1 Coastal Greenbelt Authority
Mayor Pro Tem McCary, First Alternate: Councilmember Lee, Second Alternate: Councilmember Conners
10.2 Orange County Fire Authority
Mayor Horne
10.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Mayor Pro Tem McCary
10.4 Orange County Mosquito and Vector Control District Councilmember Lee
Laguna Woods City Council Agenda 08/20/2025 Regular Page 11 of 11
10.5 San Joaquin Hills Transportation Corridor Agency
Councilmember Conners; Alternate: Councilmember Lee
10.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Mayor Pro Tem McCary
10.7 Liaisons to Laguna Woods Community Bridge Builders Mayor Horne and Mayor Pro Tem McCary
10.8 Other Comments and Reports
XI. CLOSED SESSION
Closed Session Note: While members of the public are not permitted to attend closed session, prior to convening in closed session, the City Council will accept public comments on items appearing on the closed session agenda.
XII. CLOSED SESSION REPORT
XIII. ADJOURNMENT
Next Regular Meeting: Wednesday, September 17, 2025 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637
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4.1 WILDFIRE AWARENESS AND PREVENTION
SEASON – MID-SUMMER TO EARLY FALL 2025
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WHEREAS, in 2020, California experienced a record-breaking wildfire season, with over 4 million acres burned across the state. In 2024, California faced 8,024 wildfires that burned approximately 1,050,012 acres, reflecting a significant increase from the previous year; and WHEREAS, the recent wildfires in Los Angeles County, including the Eaton and Palisades fires in early January 2025, resulted in at least 29 fatalities and destroyed over 16,000 structures. The economic impact of those fires is profound, with estimated damages and economic losses reaching up to $250 billion; and
WHEREAS, extreme fires are a growing threat to public health and safety, homes, air quality, and climate goals. Approximately 25% of California’s population lives in areas identified as high or very high fire hazard severity zones. Sudden and intense wildfires may swiftly emerge, traversing vast distances and penetrating urban zones far from their origin, thereby detrimentally affecting public health and diminishing overall quality of life; and WHEREAS, every citizen has a key role in preventing destructive wildfires from occurring. Public education and up-to-date regional emergency planning are key to making our communities more resilient to the impacts of wildfire and other extreme weather events. Orange County residents can learn about Ready, Set, Go! to prepare for wildfire season and help prevent loss of life and property at www.OCFA.org/RSG.
NOW, THEREFORE, BE IT RESOLVED that the Laguna Woods City Council does hereby proclaim Mid-Summer – Early Fall 2025 as “Wildfire Awareness and Prevention Season” in the City of Laguna Woods and encourages residents and businesses to do their part to raise public awareness, take steps to protect our homes and businesses, and prevent sparking a wildfire.
One less spark means one less wildfire.
Dated this 20th day of August 2025
Proclamation
________________________________
Shari L. Horne
Mayor
________________________________
Attest: Yolie Trippy
City Clerk
City of Laguna Woods
Wildfire Awareness and
Prevention Season
Mid-Summer – Early Fall 2025
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4.2 ORANGE COUNTY MOSQUITO AND VECTOR
CONTROL DISTRICT PRESENTATION – BRIAN
BRANNON, PUBLIC INFORMATION OFFICER
(AGENDIZED BY COUNCILMEMBER LEE)
(NO WRITTEN REPORT)
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6.1 CITY TREASURER’S REPORT
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Notes: The City of Laguna Woods uses a modified accrual basis of accounting, which generally means that revenues are recognized when a transaction occurs, and expenditures are recognized when obligations are created. As such, this monthly financial snapshot reflects only revenue known and expenditures paid for the month referenced as of the date prepared. In some cases, financial statements from financial dealers, depositories, and institutions may not have been received as of the date prepared and, therefore, some revenue and expenditures may not be reflected. Certificates of deposit may also have accrued interest that is not reflected because it is not yet vested. For more information on the specific information included in this monthly financial snapshot, please refer to the full City Treasurer’s Report.
Financial Assets IN THE BANK as of July 31, 2025
BY INVESTMENT TYPE
Cash and
Cash Equivalents
$
497,508
3.46% of portfolio
Pooled Money
Investment Accounts
$
7,328,986
50.98% of portfolio
This includes investments in a state
government investment pool and in the
California Asset Management Program pool.
Investments -
Earning
$
6,549,871
45.56% of portfolio
This includes certificates of deposit.
BY FUND
General Fund (Operating) $
7,794,193
General Fund (Reserves) $
3,753,700
The General Fund is the City of Laguna Woods’ primary operating fund and is used to account for the proceeds of revenue sources that are not legally restricted or committed to expenditures for specified purposes. Reserves for paid leave, self-insurance, and general contingencies are also included in the General Fund.
Special Revenue Funds $
2,828,472
These funds are used to account for the proceeds of revenue sources that are legally restricted or committed to expenditures for specified purposes.
Most of these funds are legally restricted for public street purposes.
Financial Assets HELD IN TRUST FUNDS as of July 31, 2025
C I T Y O F L A G U N A W O O D S
City Treasurer’s Report
Monthly Financial Snapshot
July 2025
(prepared 8/14/25)
California Employers’
Pension Prefunding Trust Fund
(CEPPT)
$
298,754
• New Contributions $
0 • Gain/(Loss) from
Month Prior
$
639
The CEPPT is used to prefund employee pension obligations.
California Employers’
Retiree Benefit Trust Fund
(CERBT)
• New Contributions
• Gain/(Loss) from
Month Prior
The CERBT is used to prefund statutorily required retiree medical benefits. $
151,627
$
0 $
351
Total (All Funds) $
14,376,365 Total (All Funds) $
14,376,365
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6.2 QUARTERLY FINANCIAL REPORT
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Amended
Budget
YTD Actual @
6/30/25
Actual %
of Budget
Variance
Explanation
Revenues:
Property Tax $ 3,405,200 $ 3,567,665 105%
Property Transfer Tax 114,900 172,206 150%
Sales Tax 1,233,000 1,213,031 98% Note 1
Cannabis Business Tax - 1,053,638 0%
Franchise Fees 753,100 792,619 105%
Transient Occupancy Tax 620,000 590,238 95% Note 2
Development Processing Fees 827,400 898,939 109%
Interest 340,000 458,450 135%
Miscellaneous 213,800 236,750 111%
Total Revenues 7,507,400 8,983,536 120%
Expenditures:
City Council 21,132 21,046 100%
General Government 1,366,598 1,391,844 102% Note 3
Administrative Services 559,921 558,240 100%
Engineering & Infrastructure Services 420,665 390,188 93% Planning & Environmental Services 1,825,201 1,806,224 99% Public Safety Services 3,327,778 3,269,957 98%
Information Technology & Cyber Security 24,101 11,232 47% Total Expenditures 7,545,396 7,448,731 99%
Transfers from Other Funds 265,914 265,914 100%
Transfers to Other Funds 1,740,852 1,740,852 100%
Net Change in Fund Balance (1,512,934) 59,867
Beginning Fund Balance 10,544,508 10,544,508
Ending Fund Balance $ 9,031,574 $ 10,604,375
Fund Balance Detail: June 30, 2024 June 30, 2025
Nonspendable - Prepaid Items $ 22,210 $ -
Restricted
Employee Benefits 169,211 169,211
SMIP 5% 2,739 2,739
SB1473 10% 1,630 1,630
Committed
Waste Diversion 58,333 58,333
Assigned
Paid Leave Contingency 136,394 No change during quarter 136,394 Self Insurance Contingency 50,000 No change during quarter 50,000 General Fund Contingency 3,481,406 3,567,306 Equals 50% of budgeted revenues (Three contingency accounts combined)
Unassigned 6,622,585 6,618,762
Total 10,544,508 $ $ 10,604,375
City of Laguna Woods
Fiscal Year 2024-25 Fourth Quarter Financial Report
Quarter Ended June 30, 2025
As required by Administrative Policy 2.9, "the Administrative Services Director/City Treasurer shall prepare and submit a quarterly budget report to the City Council within 60 days of the end of each quarter. The report shall include actual year-to-date revenue projections or anticipated expenditures by fund; information regarding any change in revenue projections or anticipated expenditures that is likely to impact the ability to carry out budgeted activities; and, notification of all expenditures made from the Paid Leave Contingency Fund and Self-Insurance Contingency Fund during the subject quarter." General Fund
(100% of Year Elapsed - Unaudited Amounts)
8/14/2025 Page 1
ITEM 6.2
City of Laguna Woods
Fiscal Year 2024-25 Fourth Quarter Financial Report
Quarter Ended June 30, 2025
(100% of Year Elapsed - Unaudited Amounts)
Amended
Budget
YTD Actual @
6/30/25
Actual %
of Budget
Variance
Explanation
Fuel Tax
Revenues $ 503,700 $ 529,701 105%
Expenditures 435,518 395,991 91%
Net Change 68,182 133,710
Beginning Fund Balance 572,737 572,737
Ending Fund Balance $ 640,919 $ 706,447
Road Maintenance & Rehabilitation Program
Revenues $ 465,600 $ 476,225 102%
Expenditures 64,000 49,007 77%
Net Change 401,600 427,218
Beginning Fund Balance 913,098 913,098
Ending Fund Balance $ 1,314,698 $ 1,340,316
Measure M2 (OC Go)
Revenues $ 348,600 $ 321,343 92% Note 4
Expenditures 290,700 229,011 79%
Net Change 57,900 92,332
Beginning Fund Balance 296,758 296,758
Ending Fund Balance $ 354,658 $ 389,090
Service Authority for Abandoned Vehicles (SAAV)
Revenues $ - $ 1,510 -
Expenditures - - -
Net Change - 1,510
Beginning Fund Balance 40,273 40,273
Ending Fund Balance $ 40,273 $ 41,783
Supplemental Law Enforcement Services Act (SLESA)
Revenues $ 169,600 $ 197,507 116%
Expenditures 176,100 176,100 100%
Net Change (6,500) 21,407
Beginning Fund Balance 34,494 34,494
Ending Fund Balance $ 27,994 $ 55,901
Mobile Source Reduction
Revenues $ 22,000 $ 32,232 147%
Expenditures 160,000 154,794 -
Net Change (138,000) (122,562)
Beginning Fund Balance 259,431 259,431
Ending Fund Balance $ 121,431 $ 136,869
Other Funds
8/14/2025 Page 2
ITEM 6.2
City of Laguna Woods
Fiscal Year 2024-25 Fourth Quarter Financial Report
Quarter Ended June 30, 2025
(100% of Year Elapsed - Unaudited Amounts)
Amended
Budget
YTD Actual @
6/30/25
Actual %
of Budget
Variance
Explanation
PEG/Cable Television
Revenues $ 18,800 $ 16,325 87% Note 5
Expenditures 15,000 - 0%
Net Change 3,800 16,325
Beginning Fund Balance 68,405 68,405
Ending Fund Balance $ 72,205 $ 84,730
Senior Mobility
Revenues $ 145,700 $ 101,937 70% Note 4
Expenditures 917,000 911,156 99%
Transfer In from General Fund 645,000 645,000 100%
Net Change (126,300) (164,219)
Beginning Fund Balance 188,241 188,241
Ending Fund Balance $ 61,941 $ 24,022
Community Development Block Grant (CDBG)
Revenues $ 150,000 $ 150,000 100%
Expenditures 150,000 150,000 100%
Net Change - -
Beginning Fund Balance - -
Ending Fund Balance $ - $ -
Federal Grants Programs Fund
Revenues $ 782,869 $ - 0% Note 6
Expenditures 901,257 668,025 74% Note 7 & 10
Net Change (118,388) (668,025)
Beginning Fund Balance - -
Ending Fund Balance $ (118,388) $ (668,025)
State of California Grants
Revenues $ 193,972 $ 8,841 5% Note 8
Expenditures 500,983 226,059 45% Note 7
Net Change (307,011) (217,218)
Beginning Fund Balance (2,024) (2,024)
Ending Fund Balance $ (309,035) $ (219,242)
Miscellaneous Special Revenue Fund
Revenues $ - $ 203 -
Expenditures - - -
Net Change - 203
Beginning Fund Balance 91 91
Ending Fund Balance $ 91 $ 294
8/14/2025 Page 3
ITEM 6.2
City of Laguna Woods
Fiscal Year 2024-25 Fourth Quarter Financial Report
Quarter Ended June 30, 2025
(100% of Year Elapsed - Unaudited Amounts)
Amended
Budget
YTD Actual @
6/30/25
Actual %
of Budget
Variance
Explanation
Capital Projects
Revenues $ - $ 163,640 - Note 9
Expenditures 1,644,668 808,294 49% Note 7
Transfer In from General Fund 1,095,852 1,095,852 100%
Transfer Out to General Fund 265,914 265,914 100%
Net Change (814,730) 185,284
Beginning Fund Balance 1,018,623 1,018,623
Ending Fund Balance $ 203,893 $ 1,203,907
Capital Projects Expenditure Detail:
City Centre Park Enhancement Project $ 125,000 $ 58,063 46% Note 7 El Toro Rd & Moulton Parkway Water Quality
Treatment Project 90,768 95,596 105% Note 11
Circulation Improvement Project 31,604 5,416 17% Note 7 CIP - Americans with Disabilities Act (ADA) Pedestrian
Accessibility Improvement Project: Ph 8 16,052 16,067 100% Note 11 CIP - Woods End Wilderness Trail Drainage and
Improvement Project 71,279 36,606 51% Note 7
CIP - Paseo De Valencia-Moulton Parkway Confluence
Bypass Corridor Project 109,946 - 0% Note 7
City Hall Refurb Safety: Ph 4 876,799 431,439 49% Note 7 City Hall Refurb Safety: Ph 5 49,970 45,623 91% Note 7
CIP - Ridge Route Drive Drainage Repair Project 273,250 119,484 44% $ 1,644,668 $ 808,294 49%
Notes:
1. The final sales tax payment of the fiscal year is expected to be received in August
2. 3.
4. 5.
6. 7.
8. 9. Represents interest allocation for the first three quarters and intergovernmental revenue from other cities
10. ARPA funds were fully obligated as of December 31, 2024
11. Expenditures will be reconciled prior to year end close PEG fees from Golden Rain Foundation were less than expected Expenditures were higher than anticipated due, in large part, to City Hall maintenance costs Measure M2 (OC Go) apportionment revenues were less than expected Revenues will be recognized during the end of the year reconciliation after all expenditures are incurred Projects remain in-process and will be carried over to Fiscal Year 2025-26 Reimbursable grant; revenues are received after expenditures are incurred and submitted for reimbursement Transient Occupancy Tax revenues were less than expected 8/14/2025 Page 4
ITEM 6.2
6.3 CALIFORNIA ASSET MANAGEMENT
PROGRAM
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0 For Institutional Investor or Investment Professional Use Only - This material is not for inspection by,
distribution to, or quotation to the general public.
Presented By:
Kyle Tanaka
Program Administrator
[email protected]
213.500.8694
ITEM 6.3 - Attachment A
1 CAMP Through the Years
CAMP begins accepting
operating funds.
Shares of Joint Power
Authorities added to state
government code.
CAMP Term launched.
ProgramBegins:
Created for California
public entities to invest
bond proceeds.
CAMP Pool assets
reach $1 billion.
CAMP Pool assets
top $20 billion.
1989 1996 2003 2005
2023 2024
CAMP celebrates
30th anniversary.
2019
ITEM 6.3 - Attachment A
2 * PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc., CAMP’s investment adviser and administrator, that services public sector clients. 1 As of June 30, 2025.
Advised by a Pioneer in the LGIP Industry
• CAMP’s investment adviser helped
pioneer the first grassroots LGIP –
a Pennsylvania LGIP in 1981.
• Served by resources supporting:
• 18 local government investment pools
• $85.9 billion in combined total assets
from more than 6,300 participants in these programs1
CAMP was established in 1989 as a Joint Powers Authority to provide California public agencies with professional investment services.
LGIPs administered by
PFM Asset Management*
ITEM 6.3 - Attachment A
3 • Rated AAAm by S&P Global1
• Same-day liquidity (11:00 a.m. PST cut-off)
• Unlimited transactions via wire, ACH,
or check
• Online account management
• Option to open multiple sub-accounts
• No minimum investment
• Interest paid monthly
• No additional out of pocket expenses
• Specialized services for bond proceeds
CAMP Pool
1 Please see important disclosures at the end of this presentation.
Separate
Accounting
Operating
Funds
May Be Ideal For:
Proceeds of
Debt Issues
Objective: Earn a competitive rate of return while
preserving principal, providing liquidity and seeking a stable net asset value (NAV) of $1.00
ITEM 6.3 - Attachment A
4 Pooled Investment Comparison
Features of each pool vary depending on the type of investments selected and should be carefully reviewed before investing.
1 Source: CAMP website. As of November 30, 2024. Please see important disclosures at the end of this presentation. 2 Source: LAIF website. Average maturity is as of November 30, 2024.
CAMP 1
Established in 1989
Daily
AAAm
36 Days
Monthly
10% of the beneficial
interest in the Pool
Valuation of NAV
S&P Rating
Weighted Average Maturity
Interest Payment Frequency
Investment Limit
LAIF 2
Established in 1977
Monthly
Not Rated
257 Days
Quarterly
$75 million per account
ITEM 6.3 - Attachment A
5 What Does GASB 79 Compliance Mean for Your Agency?
• Participants in daily NAV pools that are structured to follow GASB 79 can use amortized cost in their financial reporting and do not need to adjust their investments to fair value.1
• This is possible because the pool seeks to follow GASB 79 criteria for:
The use of the amortized cost method helps pools
to maintain a stable $1 NAV per share.
1 Source: https://www.gasb.org/standards-and-guidance/pronouncements • Portfolio maturity
• Shadow pricing (per share price of
a portfolio based on the market value
of the securities in that portfolio)
• Credit quality
• Diversification
• Liquidity
ITEM 6.3 - Attachment A
6 Rating and GASB 79 Requirements for the CAMP Pool
1 https://www.gasb.org/standards-and-guidance/pronouncements 2 https://disclosure.spglobal.com/ratings/en/regulatory/article/-/view/sourceId/13158559 GASB 791 S&P AAAm2
Liquidity
Daily liquid assets: At least 10% of assets must mature in one day.
Weekly liquid assets: At least 30% of assets must
mature within five business days.
None
Quality Denominated in US dollars; in the highest category by NRSRO
>50% must be A-1+
<50% must be A-1
Diversification <5% in one issuer unless backed by US government <5% in one issuer unless backed by US government
<33% in any one agency (for maturities beyond 30
days)
Shadow Pricing Monthly Weekly
Maturity Max WAL is 120 days; Max maturity is 397 days Max WAM is 60 days; Max WAL is between 90-120 days; Max maturity is 397 days
Stress Test No requirement Periodic stress tests
ITEM 6.3 - Attachment A
7 Fund Rating Disclosures
S&P Global AAAm Rating: S&P evaluates a number of factors, including credit quality, market price, exposure, and management. Please visit SPGlobal.com/Ratings for more information and ratings methodology.
Fitch AAAf Rating: portfolios with this rating indicate having the highest underlying credit quality. Please visit fitchratings.com for more information and ratings methodology.
ITEM 6.3 - Attachment A
8 Disclosure
CAMP® is a registered trademark and the CAMP logos and designs are trademarks owned by the California Asset Management Trust (Trust).
This information is for institutional investor use only, not for further distribution to retail investors, and does not represent an offer to sell or a solicitation of an offer to buy or sell any fund or other security. Investors should consider the Trust’s investment objectives, risks, charges and expenses before investing in the Trust. This and other information about the Trust is available in the Trust’s current Information Statement, which should be read carefully before investing. A copy of the Trust’s Information Statement may be obtained by calling 1-800-729-7665 or is available on the Trust’s website at www.camponline.com. While the Cash Reserve Portfolio seeks to maintain a stable net asset value of $1.00 per share and the CAMP Term Portfolio seeks to achieve a net asset value of $1.00 per share at the stated maturity, it is possible to lose money investing in the Trust. An investment in the Trust is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Shares of the Trust are distributed by U.S. Bancorp Investments, Inc., member FINRA (www.finra.org) and SIPC (www.sipc.org). PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc., which serves as administrator and investment adviser to the Trust. U.S. Bancorp Asset Management, Inc. is a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S. Bancorp. U.S. Bancorp Investments, Inc. is a subsidiary of U.S. Bancorp and affiliate of U.S. Bank N.A.
ITEM 6.3 - Attachment A
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Cash Reserve Portfolio Characteristics as of May 31, 2025 Total Fund Net Assets1 $21,889,447,795 Weighted Average Maturity 46 Days Current 7-Day Yield2 4.42% Net Asset Value per Share $1.00 S&P Rating3 AAAm
Total fund net assets, portfolio holdings valued at amortized cost, trade date based.
As of May 31, 2025. The current seven-day yield of the CAMP Cash Reserve Portfolio may, from time to time, be quoted in reports, literature and advertisements published by the Trust. The current seven-day yield, also known as the current annualized yield, represents the net change, exclusive of capital changes and income other than investment income, in the value of a hypothetical account with a balance of one share (normally $1.00 per share) over a seven-day base period expressed as a percentage of the value of one share at the beginning of the seven-day period. This resulting net change in account value is then annualized by multiplying it by 365 and dividing the result by 7. Past performance is not indicative of future results and yields may vary.
S&P Global AAAm Rating: S&P evaluates a number of factors, including credit quality, market price, exposure, and management. Please visit SPGlobal.com/Ratings for more information and ratings methodology.
Portfolio Sector Composition
Corporate Note
1.9%
Bank Note
0.7%
Certificate of Deposit
29.3%
Commercial Paper
31.4%
Money Market Mutual Fund
<0.1%
Repurchase Agreement
36.7%
Percentages may not total to 100% due to rounding.
Portfolio Credit Quality Distribution**
AAAm <0.1%
A-1+ 34.9%
A-1 62.2%
A+ 2.2%
A 0.4%
NR 0.2%
**Ratings by S&P Global.
Percentages may not total 100% due to rounding.
3. 2.
1. www.camponline.com | 1.800.729.7665 | [email protected] ITEM 6.3 - Attachment B
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7.0 CONSENT CALENDAR SUMMARY
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ITEM 7.0
CC 08-20-2025 RM Consent Calendar Summary – AR Page 1 of 2 City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 20, 2025 Regular Meeting
SUBJECT: Consent Calendar Summary
Recommendation
Approve all proposed actions on the August 20, 2025 Consent Calendar by single motion and City Council action.
Background
All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action. Members of the public may address the City Council on items appearing on the Consent Calendar regardless of whether an item is removed for separate discussion and consideration of action.
Summary
The August 20, 2025 Consent Calendar contains the following items:
7.1 Approval of the City Council meeting minutes for the regular meeting on July 16, 2025.
7.2 Approval of the payment register dated August 20, 2025 in the amount of $1,831,764.01. A list of payments is included in the agenda packet; detailed information about individual payments is available at or from City Hall.
ITEM 7.0
Consent Calendar Summary – AR Page 2 of 2 CC 08-20-2025 RM
7.3 Adoption of a resolution adjusting the assigned reserve balances for the Paid Leave Contingency Reserve and the General Fund Contingency Reserve for Fiscal Year 2025-26. The proposed resolution would adjust two of the three assigned reserve balances for Fiscal Year 2025-26, in accordance with Administrative Policy 2.9 (Budgeting, Reserves, and Reporting). This adjustment occurs annually after fiscal-year-end calculations are available for the assigned reserve balance for the Paid Leave Contingency Reserve.
While two assigned reserve balances would change, the total of all three assigned reserve balances would remain $4,651,600.
7.4 [1] Waiver of the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding for an agreement with Kimley-Horn and Associates, Inc. for pavement management planning services. The City’s procurement regulations generally require competitive bidding when the estimated cost of services is $25,000 or more over the term of the agreement, but allow for the waiver of those provisions at the discretion of the City Council. Kimley-Horn prepared the City’s current Pavement Management Plan for Fiscal Years 2024-34 and has provided similar services for the cities of Agoura Hills, Artesia, and Monterey. Due to Kimley-Horn’s past performance and familiarity with the City’s roadway network and pavement management planning practices, staff recommends waiving competitive bidding requirements for the proposed agreement.
AND
[2] Approval of an agreement with Kimley-Horn and Associates, Inc. for pavement management planning services and authorization for the City Manager to execute the agreement, subject to approval as to form by the City Attorney. The proposed agreement would allow Kimley-Horn to prepare the City’s Pavement Management Plan for Fiscal Years 2026-36. The City is required to adopt an updated pavement management plan no later than June 30, 2026, in order to remain eligible to receive Measure M2 (OC Go) funds.
7.1 CITY COUNCIL MINUTES
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).
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ITEM 7.1
July 16, 2025 1 City Council Regular Meeting Minutes
CITY OF LAGUNA WOODS CALIFORNIA
CITY COUNCIL MINUTES
REGULAR MEETING
July 16, 2025
2:00 P.M.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
I. CALL TO ORDER
Mayor Horne called the Regular Meeting of the City Council of the City of Laguna Woods to order at 2:02 p.m.
II. ROLL CALL
COUNCILMEMBER: PRESENT: Conners, Lee, Moore, McCary, Horne ABSENT: -
All councilmembers participated in-person at the meeting location.
STAFF PRESENT: City Manager Macon, City Attorney Patterson, Administrative Services Director/City Treasurer Torres, City Clerk Trippy All staff participated in-person at the meeting location.
III. PLEDGE OF ALLEGIANCE
Kathryn Freshley, resident, led the pledge of allegiance.
IV. PRESENTATIONS AND CEREMONIAL MATTERS – None
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Vicki Johnson, resident, asked the City to consider what it can do regarding immigration raids.
Councilmembers briefly responded to Ms. Johnson’s comments.
VI. CITY TREASURER’S REPORT
6.1 City Treasurer Report
Administrative Services Director/City Treasurer Torres made a presentation.
Vicki Johnson, resident, made comments regarding the Local Agency Investment Fund.
ITEM 7.1
July 16, 2025 2 City Council Regular Meeting Minutes
City Manager Macon briefly responded to Ms. Johnson’s comments.
Moved by Councilmember Conners, seconded by Councilmember Moore, and carried unanimously on a 5-0 vote, to receive and file the City Treasurer’s Report for the month of June 2025.
VII. CONSENT CALENDAR
Vicki Johnson, resident, made comments regarding Item 7.5 and cautioned the City against hiring more employees due to pension liabilities.
Councilmember Moore and City Manager Macon briefly responded to Ms. Johnson’s comments.
Kathryn Freshley, resident, asked for clarification regarding Item 7.3.
City Manager Macon briefly responded to Ms. Freshley’s question.
Moved by Councilmember Moore, seconded by Mayor Pro Tem McCary, and carried unanimously on a 5-0 vote, to approve Consent Calendar items 7.1-7.5.
7.1 City Council Minutes
Approved the City Council meeting minutes for the regular meeting on June 18, 2025 and the adjourned regular meeting on June 25, 2025.
7.2 Payment Register
Approved the payment register dated July 16, 2025 in the amount of $575,523.34.
7.3 Building Official, Permit Counter, and Inspection Services
1. Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding for an agreement with Interwest Consulting Group for building official, permit counter, and inspection services.
AND
2. Approved an agreement with Interwest Consulting Group for building official, permit counter, and inspection services and authorized the City Manager to execute the agreement, subject to approval as to form by the City Attorney.
7.4 Information Technology Services
1. Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding for an extension and amendment of the agreement with Practical Data Solutions for information technology services.
ITEM 7.1
July 16, 2025 3 City Council Regular Meeting Minutes
AND
2. Approved an extension and amendment of the agreement with Practical Data Solutions for information technology services and authorized the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney.
7.5 Employee Positions
Approved a modified job classification for the following City employee positions:
Management Analyst Series (Management Analyst and Senior Management Analyst) VIII. PUBLIC HEARINGS
8.1 Sign Program SP-1523 to allow for various signage at 24202 Moulton Parkway, Laguna Woods, California 92637
City Manager Macon made a presentation.
Mayor Horne opened the public hearing.
Michael Pauls, representative of the applicant (LW Shell, Inc.), made comments regarding the proposed Sign Program and expressed support for the proposed conditions of approval.
With no other requests to speak, the public hearing was closed.
Councilmembers discussed the item. Staff and the applicant responded to questions.
Moved by Councilmember Conners, seconded by Mayor Pro Tem McCary, and carried on unanimously a 5-0 vote, to adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, APPROVING SIGN PROGRAM SP-1523 TO
ALLOW FOR VARIOUS SIGNAGE AT 24202 MOULTON PARKWAY,
LAGUNA WOODS, CALIFORNIA 92637, AND DETERMINING AND
CERTIFYING THAT THE SIGN PROGRAM IS CATEGORICALLY
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT PURSUANT TO SECTION 15311 OF TITLE 14 OF THE
CALIFORNIA CODE OF REGULATIONS
8.2 False Security System Alarm Fees
City Manager Macon made comments.
Mayor Horne opened the public hearing.
With no requests to speak, the public hearing was closed.
ITEM 7.1
July 16, 2025 4 City Council Regular Meeting Minutes
Moved by Councilmember Conners, seconded by Councilmember Moore, and carried on unanimously a 5-0 vote, to cancel the public hearing.
IX. CITY COUNCIL BUSINESS
9.1 2024-2025 Orange County Grand Jury Report, “Long-Term Solutions to Short-Term Rentals”
City Manager Macon made a presentation.
Councilmember discussed the item and staff responded to questions.
Moved by Councilmember Conners, seconded by Councilmember Moore, and carried on unanimously a 5-0 vote, to approve a response to the 2024-2025 Orange County Grand Jury Report, “Long-Term Solutions to Short-Term Rentals,” authorize the Mayor to execute the response, and direct the City Manager to submit the response as required by applicable law.
X. CITY COUNCIL REPORTS AND COMMENTS
10.1 Coastal Greenbelt Authority
Mayor Pro Tem McCary provided a report and responded to a question from Councilmember Conners.
10.2 Orange County Fire Authority
Mayor Horne provided a report, including photographs and a video.
Augie Romo, Captain, Orange County Fire Authority, made comments and responded to a question from Councilmember Moore.
10.3 Orange County Library Advisory Board
Councilmember Moore provided a report.
10.4 Orange County Mosquito and Vector Control District Councilmember Lee stated that the July 2025 meeting was cancelled and that the next meeting will be in August 2025.
10.5 San Joaquin Hills Transportation Corridor Agency
Councilmember Conners stated that the July 2025 meeting was cancelled.
10.6 South Orange County Watershed Management Area
ITEM 7.1
July 16, 2025 5 City Council Regular Meeting Minutes
Councilmember Moore provided a report on a recent tour of the California Water Project that she participated in, including a PowerPoint presentation.
Councilmember Conners briefly commented on Councilmember Moore’s report.
Councilmember Moore briefly responded to Councilmember Conners’ comments.
10.7 Liaisons to Community Bridge Builders
Mayor Horne provided a report.
10.8 Other Comments and Reports – None
XI. CLOSED SESSION
Mayor Horne and City Attorney Patterson made comments.
Prior to convening in closed session, an opportunity was provided for public comments on items appearing on the closed session agenda. No such public comments were received.
11.1 The City Council met in closed session under the authority of California Government Code Section 54957(b)(1) to consider the following: Public Employee Performance Evaluation – City Manager.
11.2 The City Council met in closed session under the authority of California Government Code Section 54957.6 to conference with its labor negotiator.
City designated representative: Alisha Patterson, City Attorney Unrepresented employee: City Manager
XII. CLOSED SESSION REPORT
The City Council reconvened in open session at 3:55 p.m. City Attorney Patterson stated that there was no reportable action.
XIII. ADJOURNMENT
The meeting was adjourned at 3:56 p.m. The next regular meeting will be at 2:00 p.m. on Wednesday, August 20, 2025 at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637.
__________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.1
July 16, 2025 6 City Council Regular Meeting Minutes
Approved: August 20, 2025
__________________________________
SHARI L. HORNE, Mayor
7.2 PAYMENT REGISTER
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).
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CITY OF LAGUNA WOODS
PAYMENT REGISTER
AUGUST 20, 2025
This Report Covers the Period 7/01/2025 through 7/31/2025 Administrative Services Director/City Treasurer's Certification I, Elizabeth Torres, Administrative Services Director / City Treasurer, do hereby certify:
• In accordance with California Government Code Section 37202, I hereby certify to the accuracy of the demands on cash summarized within; • That the City is able to meet all cash flow needs which might reasonably be anticipated for the next 12 months; and • That the City is in compliance with California Government Code Section 27108.
Digitally signed by
� �
Elizabeth Torres
Date:202 5.08.14
U ( 15:57:39 -07'00'
Elizabeth Torres, Administrative Services Director/City Treasurer 5 of 5
ITEM7.2
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7.3 FISCAL YEARS 2025-27 BUDGET
ADJUSTMENTS
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).
This page is intentionally blank.
ITEM 7.3
R 25-XX 1 XX-XX-2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, ADJUSTING THE ASSIGNED RESERVE
BALANCES FOR THE PAID LEAVE CONTINGENCY RESERVE AND
THE GENERAL FUND CONTINGENCY RESERVE FOR FISCAL
YEAR 2025-26
WHEREAS, the Fiscal Years 2025-26 Budget (“Budget”) was adopted by the City Council on June 25, 2025; and
WHEREAS, the Budget includes contingency funds for paid leave, selfinsurance, and General Fund purposes; and WHEREAS, in accordance with Administrative Policy 2.9, the Budget was adopted with an overall target for committed and assigned reserves in an amount equal to 50% of the adopted General Fund revenue budget for Fiscal Year 2025- 26, less any one-time revenues and non-operating revenues, based on information available as the adoption of the Budget; and
WHEREAS, in accordance with Administrative Policy 2.9, the Budget was adopted with an estimate of the assigned reserve balance for the Paid Leave Contingency Reserve for Fiscal Year 2025-26, subject to finalization by City Council action after fiscal-year-end calculations are available; and WHEREAS, Fiscal Year 2025-26 year-end calculations for the Paid Leave Contingency Reserve are now available and staff has recommended an increase in its assigned reserve balance for Fiscal Year 2025-26, based on actual accrued paid leave balances for City employees as of June 30, 2025; and WHEREAS, in accordance with Administrative Policy 2.9, adjustment of the assigned reserve balance for the Paid Leave Contingency Reserve also affects the assigned reserve balance for the General Fund Contingency Reserve; and WHEREAS, the assigned reserve balance adjustments recommended by staff would increase and finalize the assigned reserve balance for the Paid Leave Contingency Reserve for Fiscal Year 2025-26 by $10,795 and reduce the assigned reserve balance for the General Fund Contingency Reserve for Fiscal Year 2025- 26 by $10,795, with no change to total committed and assigned reserves for Fiscal Year 2025-26.
ITEM 7.3
R 25-XX 2 XX-XX-2025
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Section 3 of Resolution No. 25-18 is hereby amended, in its entirety, to read as follows:
The General Fund assigned reserves authorized are:
Fiscal Year
2025-26
Fiscal Year
2026-27
Paid Leave
Contingency Reserve $147,189 $136,394
Self-Insurance
Contingency Reserve $500,000 $500,000
General Fund
Contingency Reserve $4,004,411 $4,126,206
TOTAL $4,651,600 $4,762,600
Assigned reserves shall be maintained, administered, and expended in accordance with Administrative Policy 2.9.
SECTION 12. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED on this XX day of XX 2025. _______________________________
SHARI L. HORNE, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.3
R 25-XX 3 XX-XX-2025
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 25-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
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7.4 PAVEMENT MANAGEMENT PLANNING
SERVICES
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).
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ITEM 7.4
AGREEMENT FOR CONSULTANT SERVICES
BETWEEN THE
CITY OF LAGUNA WOODS
AND
KIMLEY-HORN AND ASSOCIATES, INC.
FOR PAVEMENT MANAGEMENT PLANNING SERVICES
This AGREEMENT FOR CONSULTANT SERVICES ("AGREEMENT"), is made and entered into this ____________________ ("EFFECTIVE DATE"), by and among the City of Laguna Woods, a California municipal corporation ("CITY"), and Kimley-Horn and Associates, Inc. ("CONSULTANT").
In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of SECTION 17 "TERMINATION OF AGREEMENT" of this AGREEMENT, the term of this AGREEMENT shall be for a period beginning on EFFECTIVE DATE and ending at 11:59 p.m. on February 28, 2026. Such term may be extended upon written agreement of both parties to this AGREEMENT.
SECTION 2. SCOPE OF SERVICES.
CONSULTANT shall perform the services set forth in EXHIBIT "A" "SCOPE OF SERVICES" and made a part of this AGREEMENT. All work to be performed by CONSULTANT shall be coordinated with, and approved by City Manager of CITY or his or her designee. CONSULTANT shall not begin work on any individual task or assignment until authorized by the City Manager of CITY or his or her designee to proceed.
SECTION 3. ADDITIONAL SERVICES.
CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT which are in addition to or outside of those set forth in this AGREEMENT or listed in EXHIBIT "A" "SCOPE OF SERVICES", unless such additional services are authorized in advance and in writing by the City Council or the City Manager of CITY or his or her designee. CONSULTANT shall be compensated for any such additional services only in the amounts and in the manner agreed to by the City Council or City Manager of CITY or his or her designee.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this AGREEMENT, CITY agrees to pay CONSULTANT the amounts specified in EXHIBIT "B" "COMPENSATION" and made a part of this AGREEMENT. CONSULTANT shall perform work only as requested by CITY. This ITEM 7.4
AGREEMENT does not state, convey, imply, or infer a specific, minimum or expected amount of work or compensation for as needed services or reimbursables. Compensation for services shall not exceed the amounts specified in EXHIBIT "B" "COMPENSATION". (b) No later than the 15th of each month CONSULTANT shall furnish to CITY an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the categories required by CITY, which are subject to change at the discretion of CITY. CITY shall independently review each invoice submitted by the CONSULTANT to determine whether the work performed and expenses incurred are in compliance with the provisions of this AGREEMENT. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event that any charges or expenses are disputed by CITY, the original invoice shall be returned by CITY to CONSULTANT for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by CONSULTANT which are disputed by CITY, CITY will use its best efforts to cause CONSULTANT to be paid within thirty (30) days of receipt of CONSULTANT's invoice. (d) Payment to CONSULTANT for work performed pursuant to this AGREEMENT shall not be deemed to waive any defects in work performed by CONSULTANT, nor to constitute any waiver of any type of relief or remedy, legal or equitable, arising out of any breach or nonperformance of any aspect of the AGREEMENT by CONSULTANT.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
CITY may inspect and accept or reject any of CONSULTANT's work under this AGREEMENT, either during performance or when completed. CITY shall reject or finally accept CONSULTANT's work in its discretion within sixty (60) days after submitted to CITY.
Any rejection of work by CITY shall be by written explanation. Acceptance of any of CONSULTANT's work by CITY shall not constitute a waiver of any of the provisions of this AGREEMENT including, but not limited to, SECTIONS 13 and 14 of this AGREEMENT, pertaining to indemnification and insurance, respectively.
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files, and other documents prepared, developed or discovered by CONSULTANT in the course of providing any services pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused or otherwise disposed of by CITY without the permission of the CONSULTANT. Upon completion, expiration or termination of this AGREEMENT, CONSULTANT shall turn over to CITY all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents, notwithstanding any billing or compensation disputes that may then exist between CITY and CONSULTANT.
ITEM 7.4
SECTION 7. CONSULTANT'S BOOKS AND RECORDS.
(a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's and any of CONSULTANT's subcontractors' performance of services pursuant to this AGREEMENT. CONSULTANT shall maintain any and all drafts of studies or planning documents, correspondence, notices, ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for five (5) years from the end of the term of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit, and copying, at any time during regular business hours, upon written request by CITY, Federal government, State of California, or their designated representatives. Copies of such documents or records shall be provided directly to the requesting party for inspection, audit, and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. (c) Where CITY has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to CITY, as well as to its successors-in-interest and authorized representatives. (d) CONSULTANT shall prepare and submit to CITY reports concerning the performance of the work in this AGREEMENT as CITY shall require.
SECTION 8. STATUS OF CONSULTANT.
(a) CONSULTANT is and shall at all times remain a wholly independent contractor and not an officer, official, employee or agent of CITY. CONSULTANT shall have no authority to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of or against CITY, whether by contract or otherwise, unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly conferred in writing by CITY. (b) The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control.
Neither CITY, nor any elected or appointed boards, officers, officials, employees or agents of CITY, shall have control over the conduct of CONSULTANT or any of CONSULTANT's ITEM 7.4
officers, officials, employees or agents, except as set forth in this AGREEMENT.
CONSULTANT shall not at any time or in any manner represent that CONSULTANT or any of CONSULTANT's officers, officials, employees or agents is in any manner officials, officers, employees or agents of CITY.
(c) CONSULTANT shall: (i) recruit, screen, interview, and assign its employees (the "ASSIGNED EMPLOYEES") to perform the work described in EXHIBIT "A" for CITY at the location(s) specified in EXHIBIT "A"; (ii) pay ASSIGNED EMPLOYEES wages and provide other benefits required by law, including sick and family medical leave, and any other benefits as CONSULTANT deems appropriate; (iii) pay, withhold, and transmit payroll taxes, provide unemployment insurance and workers' compensation in an amount no less than required by law, and handle workers' compensation and unemployment claims involving ASSIGNED EMPLOYEES; (iv) ensure ASSIGNED EMPLOYEES are legally authorized to work in the United States; and, (v) have sole responsibility for providing and will provide necessary health coverage to ASSIGNED EMPLOYEES under the Affordable Care Act’s ("ACA") employer mandate and its implementing regulations. CONSULTANT represents and warrants that it will comply with all laws, including the ACA, in doing so.
(d) CONSULTANT shall not use any independent contractors to perform the services described in EXHIBIT "A" on CONSULTANT’s behalf unless approved in writing by CITY in advance.
(e) CONSULTANT represents that: (i) it is solely responsible for all required training of ASSIGNED EMPLOYEES under federal, state, and local laws, including those regarding antiharassment, anti-retaliation, anti-discrimination, workplace safety training, and any other applicable laws; (ii) it has, and during the term of this AGREEMENT shall maintain, antiharassment, anti-retaliation, and anti-discrimination policies, and appropriate complaint procedures in place; (iii) it is solely responsible for the supervision of ASSIGNED EMPLOYEES; (iv) it is solely responsible for all pre-employment screening and testing of ASSIGNED EMPLOYEES, as may be required or allowed by law, including Form I-9 verification, criminal background checks, industry-specific checks, other background checks, and related recordkeeping; and, (v) it is solely responsible for performance managing, disciplining, and terminating its ASSIGNED EMPLOYEES.
(f) Neither CONSULTANT, nor any of CONSULTANT's officers, officials, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to CITY'S employees. CONSULTANT expressly waives any claim CONSULTANT may have to any such rights.
(g) This AGREEMENT shall in no way prohibit the CITY from entering into other agreements or contracts, hiring staff or making other such arrangements with other persons and/or entities relative to the services set forth in EXHIBIT "A" "SCOPE OF SERVICES".
SECTION 9. STANDARD OF PERFORMANCE.
ITEM 7.4
CONSULTANT represents and warrants that it has the qualifications, experience, personnel, and facilities necessary to properly perform the services required under this AGREEMENT in a thorough, competent, and professional manner. CONSULTANT shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this AGREEMENT, CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of CONSULTANT under this AGREEMENT.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
(a) CONSULTANT shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this AGREEMENT, including but not limited to regulations and rules pertaining to any grant awards or third-party funding with which this AGREEMENT is funded in whole or in part.
CONSULTANT shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this AGREEMENT. CITY shall not be responsible for monitoring CONSULTANT’s compliance with federal, state, and local laws, statutes, codes, ordinances, or regulations. Neither CITY, nor any elected or appointed boards, officers, officials, employees or agents of CITY, shall be liable, at law or in equity, as a result of any failure of CONSULTANT to comply with this section.
(b) CONSULTANT shall not be debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs, or from receiving Federal contracts, subcontracts, or financial or nonfinancial assistance or benefits, under Executive Order 12549, “Debarment and Suspension” (24 CFR 85.35) or other Federal laws, statutes, codes, ordinances, regulations or rules, at any time during the term of this AGREEMENT. (c) CONSULTANT shall not discriminate, in any way, against any person on the basis of race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, pregnancy, childbirth or related medical conditions, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, military or veteran status, sex, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics in connection with or related to the performance of this AGREEMENT.
(d) CONSULTANT affirms and agrees that for purposes of all statutory and regulatory requirements for employee leaves of absence, including the Family and Medical Leave Act and any similar state or local law, CONSULTANT shall comply with any such requirements and CITY shall cooperate with CONSULTANT’s compliance.
(e) CONSULTANT has sole responsibility for providing, and will provide, the necessary health coverage to ASSIGNED EMPLOYEES under the ACA employer mandate and ITEM 7.4
its implementing regulations. CONSULTANT represents and warrants that it will comply with all laws, including the ACA, in doing so.
(f) Upon reasonable written notice to CONSULTANT, CITY may inspect CONSULTANT’s records to verify CONSULTANT’s compliance with this AGREEMENT.
SECTION 11. CONFLICTS OF INTEREST.
(a) CONSULTANT covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of CITY or which would in any way hinder CONSULTANT's performance of services under this AGREEMENT. CONSULTANT further covenants that in the performance of this AGREEMENT, no person having any such interest shall be employed by it as an officer, official, employee, agent, or subcontractor without the express written consent of the City Manager of CITY or his or her designee. CONSULTANT agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of CITY in the performance of this AGREEMENT.
(b) CITY understands and acknowledges that CONSULTANT is, as of the date of execution of this AGREEMENT, independently involved in the performance of non-related services for other governmental agencies and private parties. CONSULTANT is unaware of any stated position of CITY relative to such projects. Any future position of CITY on such projects shall not be considered a conflict of interest for purposes of this section.
SECTION 12. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless such information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the City Manager of CITY or his or her designee, except as may be required by law.
(b) CONSULTANT, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager of CITY or his or her designee or unless requested by the City Attorney of CITY, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this AGREEMENT. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives CITY notice of such court order or subpoena.
(c) If CONSULTANT, or any officer, employee, agent or subcontractor of CONSULTANT, provides any information or work product in violation of this AGREEMENT, then CITY shall have the right to reimbursement and indemnity from CONSULTANT for any damages, costs and fees, including attorneys' fees, caused by or incurred as a result of ITEM 7.4
CONSULTANT's conduct.
(d) CONSULTANT shall promptly notify CITY should CONSULTANT, its officers, officials, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this AGREEMENT or the work performed thereunder. CITY retains the right, but has no obligation, to represent CONSULTANT or be present at any deposition, hearing, or similar proceeding.
CONSULTANT agrees to cooperate fully with CITY and to provide CITY with the opportunity to review any response to discovery requests provided by CONSULTANT. However, this right to review any such response does not imply or mean the right by CITY to control, direct, or rewrite said response.
SECTION 13. INDEMNIFICATION.
(a) CITY and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "INDEMNITEES") shall have no liability to CONSULTANT or any other person for, and CONSULTANT shall indemnify, defend and hold harmless INDEMNITEES from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "CLAIMS"), which INDEMNITEES may suffer or incur or to which INDEMNITEES may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of the CONSULTANT's negligent or willful acts or omissions in the performance of or failure to perform any services under this AGREEMENT or by CONSULTANT's agents, officers, directors, subcontractors or employees, committed in performing any of the services under this AGREEMENT, including without limitation CONSULTANT's breach of any representation, warranty or obligations of CONSULTANT set for in this AGREEMENT, including but not limited to those set forth in SECTIONS 8, 9 and 10. (b) If any action or proceeding is brought against INDEMNITEES by reason of any of the matters against which CONSULTANT has agreed to indemnify INDEMNITEES as provided above, CONSULTANT, upon notice from CITY, shall defend INDEMNITEES at CONSULTANT's expense by counsel acceptable to CITY, such acceptance not to be unreasonably withheld. If the parties are represented by separate legal counsel, they shall coordinate with each other and attempt to avoid duplication of effort and costs. INDEMNITEES need not have first paid for any of the matters to which INDEMNITEES are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by CONSULTANT under SECTION 14 "INSURANCE" of this AGREEMENT shall insure CONSULTANT's obligations under this section, but the limits of such insurance shall not limit the liability of CONSULTANT hereunder. The provisions of this section shall survive the expiration or earlier termination of this AGREEMENT.
(c) The provisions of this section do not apply to CLAIMS occurring as a result of the ITEM 7.4
CITY's sole negligence or willful acts or omissions.
SECTION 14. INSURANCE.
CONSULTANT agrees to obtain and maintain in full force and effect during the term of this AGREEMENT the insurance policies set forth in EXHIBIT "C" "INSURANCE" and made a part of this AGREEMENT. All insurance policies shall be subject to approval by CITY as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager of CITY or his or her designee. CONSULTANT agrees to provide CITY with copies of required policies upon request.
SECTION 15. ASSIGNMENT.
The expertise and experience of CONSULTANT are material considerations for this AGREEMENT. CITY has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon CONSULTANT under this AGREEMENT. In recognition of that interest, CONSULTANT shall not assign or transfer this Agreement or any portion of this AGREEMENT or the performance of any of CONSULTANT's duties or obligations under this AGREEMENT without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this AGREEMENT entitling CITY to any and all remedies at law or in equity, including summary termination of this AGREEMENT. CITY acknowledges, however, that CONSULTANT, in the performance of its duties pursuant to this AGREEMENT, may utilize subcontractors. CONSULTANT shall be solely liable and responsible for the actions, conduct, and performance of subcontractors, including but not limited to ensuring their compliance with SECTION 10 "COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES" of this AGREEMENT.
SECTION 16. CONTINUITY OF ASSIGNED EMPLOYEES.
CONSULTANT shall make every reasonable effort to maintain the stability and continuity of CONSULTANT's ASSIGNED EMPLOYEES. CONSULTANT shall obtain approval, in writing, from CITY of any changes in CONSULTANT's ASSIGNED EMPLOYEES, prior to any such performance.
SECTION 17. TERMINATION OF AGREEMENT.
(a) CITY may terminate this AGREEMENT, with or without cause, at any time by giving thirty (30) days written notice of termination to CONSULTANT. In the event such notice is given, CITY may require CONSULTANT to cease immediately all work in progress. (b) CONSULTANT may terminate this AGREEMENT at any time upon sixty (60) days written notice of termination to CITY. In the event such notice is given, CITY may require CONSULTANT to cease immediately all work in progress.
ITEM 7.4
(c) If CONSULTANT fails to perform any material obligation under this AGREEMENT, then, in addition to any other remedies, CITY may terminate this AGREEMENT immediately upon written notice.
(d) Upon termination of this AGREEMENT by either CONSULTANT or CITY, all property belonging exclusively to CITY which is in CONSULTANT's possession shall be returned to CITY immediately upon demand by CITY, notwithstanding any billing disputes that may then exist under this AGREEMENT. CONSULTANT shall furnish to CITY a final invoice for work performed and expenses incurred by CONSULTANT, prepared as set forth in SECTION 4 "COMPENSATION AND METHOD OF PAYMENT" of this AGREEMENT.
This final invoice shall be reviewed and paid in the same manner as set forth in SECTION 4 of this AGREEMENT.
SECTION 18. DEFAULT.
In the event that CONSULTANT is in default under the terms of this AGREEMENT, the CITY shall not have any obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and may terminate this AGREEMENT immediately by written notice to the CONSULTANT.
SECTION 19. EXCUSABLE DELAYS.
CONSULTANT shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of CONSULTANT. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state, or local governments, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this AGREEMENT shall be equitably adjusted for any delays due to such causes.
SECTION 20. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to CITY as public records, and which are necessary for carrying out the work as outlined in the EXHIBIT "A" "SCOPE OF SERVICES", shall be furnished to CONSULTANT in a reasonable way to facilitate, without undue delay, the work to be performed under this AGREEMENT.
SECTION 21. NOTICES.
All notices required or permitted to be given under this AGREEMENT shall be in writing and shall be personally delivered, or sent by telecopy or certified mail, postage prepaid and return receipt requested, addressed as follows:
To CITY: City of Laguna Woods
Attn: City Manager
24264 El Toro Road
ITEM 7.4
Laguna Woods, CA 92637
To CONSULTANT: Kimley-Horn and Associates, Inc.
ATTN: President
1100 W Town & Country Road, Suite 700
Orange, CA 92868
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 22. AUTHORITY TO EXECUTE.
The person or persons executing this AGREEMENT on behalf of CONSULTANT represents and warrants that he/she/they has/have the authority to so execute this AGREEMENT and to bind CONSULTANT to the performance of its obligations hereunder.
SECTION 23. BINDING EFFECT.
This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
SECTION 24. MODIFICATION OF AGREEMENT.
No amendment to or modification of this AGREEMENT shall be valid unless made in writing and approved by the CONSULTANT and by the City Council or City Manager of CITY.
The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 25. WAIVER.
Waiver by any party to this AGREEMENT of any term, condition, or covenant of this AGREEMENT shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this AGREEMENT shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this AGREEMENT. Acceptance by CITY of any work or services by CONSULTANT shall not constitute a waiver of any of the provisions of this AGREEMENT.
SECTION 26. LAW TO GOVERN; VENUE.
This AGREEMENT shall be interpreted, construed, and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Orange. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the District of California in which CITY is located.
ITEM 7.4
SECTION 27. ATTORNEYS FEES, COSTS, AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys' fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 28. ENTIRE AGREEMENT.
This AGREEMENT, including the attached EXHIBITS "A" through "C", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between CONSULTANT and CITY prior to the execution of this AGREEMENT.
No statements, representations or other agreements, whether oral or written, made by any party which is not embodied herein shall be valid and binding. No amendment to this AGREEMENT shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
SECTION 29. SEVERABILITY.
If a term, condition, or covenant of this AGREEMENT is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this AGREEMENT shall not be affected thereby and the AGREEMENT shall be read and construed without the invalid, void, or unenforceable provision(s).
SECTION 30. NO THIRD-PARTY BENEFICIARIES.
This AGREEMENT, its provisions, and its covenants, are for the sole and exclusive benefit of CITY and CONSULTANT. No other parties or entities are intended to be, nor shall be considered, beneficiaries of the performance by either party of any of the obligations under this AGREEMENT.
SECTION 31. COUNTERPARTS.
This AGREEMENT may be executed in counterparts, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original, and all such counterparts together shall constitute one and the same agreement. The parties may also deliver executed copies of this AGREEMENT to each other by electronic mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000) or other transmission method and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. No party may raise the use of any image transmission device or method or the fact that any signature was transmitted as an image as a defense to the enforcement of this AGREEMENT. At the request of either party, the parties will confirm signatures by signing and delivering an original AGREEMENT.
ITEM 7.4
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written.
CITY OF LAGUNA WOODS:
Christopher Macon, City Manager
CONSULTANT:
Fareed Pittalwala, Vice President
Approved as to Form:
Alisha Patterson, City Attorney
ITEM 7.4
EXHIBIT "A"
SCOPE OF SERVICES
CONSULTANT shall perform and complete pavement management planning services by providing all labor, tools, equipment, materials, and supplies necessary to complete work in a professional, thorough, and timely manner, in accordance with standards and specifications as contained in this AGREEMENT.
CONSULTANT shall update CITY’s Pavement Management Plan in a manner that meets Orange County Transportation Authority (“OCTA”) guidelines related to Measure M2 eligibility.
Four streets within CITY’s roadway network (El Toro Road, Moulton Parkway, Ridge Route Drive, and Santa Maria Avenue) are to be assessed according to OCTA pavement rating protocols. Those four streets consist of approximately 9.8 centerline miles across 45 pavement sections of asphalt streets and are part of the Master Plan of Arterial Highways.
Table 1: CITY’s Roadway Network – Detail
Street Name Sections Approximate Miles Approximate Area (Square Feet)
El Toro Road 22 4.89 1,097,224
Moulton Parkway 14 3.39 773,683
Ridge Route Drive 1 0.08 16,040
Santa Maria Avenue 8 1.46 220,001
Total 45 9.82 2,106,948
CONSULTANT’s services shall include the following tasks:
Task 1 – Project Management and Administration
CONSULTANT shall hold a kickoff meeting with CITY staff to review schedule, budget, project documents, project goals, deliverable format, and responsibilities. CONSULTANT shall monitor project progress and maintain project files to ensure that the pavement assessment process and Pavement Management Plan report conform with OCTA guidelines.
Deliverables
• Kickoff meeting agenda and minutes (PDF)
• Regular project updates (frequency to be determined at kickoff meeting) • Monthly invoicing
Task 2 – Records Review
CONSULTANT shall review roadway maintenance and rehabilitation activities conducted by CITY since the last Pavement Management Plan update. CONSULTANT shall update CITY’s PAVER database with work history for street segments that have been rehabilitated since the last Exhibit A – Page 1 of 3
ITEM 7.4
update. CONSULTANT shall rely on the completeness and accuracy of CITY’s current PAVER database. CONSULTANT shall review project bid tabs from recent rehabilitation projects and update PAVER with current unit costs if needed.
Deliverables
• Updated work history (XLSX)
• Exhibit showing assessment scope (PDF)
• Exhibit showing recent work history (PDF)
Task 3 – Pavement Condition Surveys
CONSULTANT shall collect and record pavement distress data per the guidance provided in the ASTM D6433 standard of practice and OCTA guidelines. CONSULTANT shall collect pavement distress data using a data collection method approved by OCTA. CONSULTANT shall inspect pavement sections using a minimum sampling rate of 25%. CONSULTANT shall store captured data in tablet PCs and conduct an initial quality control of the data prior to import into PAVER.
CONSULTANT shall import pavement distress data into CITY’s PAVER database for calculation of Pavement Condition Index (“PCI”) values. Any discrepancies noted by CONSULTANT between the information presented in the database (e.g., dimensions, surface type) and actual field conditions shall be coordinated with CITY and corrected as needed.
CONSULTANT shall not make corrections or changes to the database without prior CITY staff approval.
Deliverables
• Condition summary (XLSX)
• Exhibit showing current conditions (PDF)
Task 4 – Analysis and Reporting
CONSULTANT shall use PAVER to forecast future PCI values for each segment and create OCTA-required budget scenarios for each network utilizing the latest version of PAVER.
CONSULTANT shall coordinate with CITY staff to develop a 10-year maintenance and rehabilitation strategy that shall include treatment type, year, and cost for segments in the Pavement Management Plan.
CONSULTANT shall prepare a final Pavement Management Plan report and other required submittal items per OCTA guidelines. The report shall discuss data collection methods, findings, and recommendations. The report shall be revised based on OCTA and CITY comments.
Deliverables
• Updated PAVER database (.e70, CD)
• Budget analysis scenarios (saved within .e70 file)
Exhibit A – Page 2 of 3
ITEM 7.4
• Pavement Management Plan report (3 hard copies, PDF)
Services Not Included
The following services, and any other services not included in tasks 1-4, are not included in this AGREEMENT:
• Condition assessment beyond the mileage identified in this EXHIBIT “A” • Geotechnical evaluations
• Structural evaluations
Additional Services
Any services not specifically provided for in this EXHIBIT “A” shall be billed as additional services and performed at CONSULTANT’s then-current hourly rates, subject to CITY’s prior written approval. Additional services may include, but are not limited to, the following:
• PAVER decision tree development
• Additional PAVER budget scenarios
• Pavement management software optimization
Information Provided By CITY
CONSULTANT may rely on the completeness and accuracy of information provided by CITY or CITY’s consultants or representatives to aid in updating the Pavement Management Plan.
CITY shall provide information as requested by CONSULTANT to aid in updating the Pavement Management Plan (to the extent such information is available and subject to public disclosure) including, but not limited to, the following:
• PAVER database
• Project bid tabs
• Recent work history (since last Pavement Management Plan update) • Relevant Geographic Information System (“GIS”) files
Exhibit A – Page 3 of 3
ITEM 7.4
EXHIBIT "B"
COMPENSATION
For tasks 1-4, CONSULTANT shall be compensated on a fixed fee basis in an amount not-toexceed $27,500. Task estimates are as follows:
Task 1 – Project Management and Administration $4,000
Task 2 – Records Review $3,000
Task 3 – Pavement Condition Surveys $14,500
Task 4 – Analysis and Reporting $6,000
Total Lump Sum Fee $27,500
Additional Services, as described in EXHIBIT “A”, shall be billed at CONSULTANT’s thencurrent hourly rates, subject to CITY’s prior written approval.
Exhibit B – Page 1 of 1
ITEM 7.4
EXHIBIT "C"
INSURANCE
A. Insurance Requirements. CONSULTANT shall provide and maintain insurance, acceptable to the City Manager of CITY or his or her designee or City Attorney, in full force and effect throughout the term of this AGREEMENT, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by CONSULTANT, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. CONSULTANT shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 03/10) covering Automobile Liability. The auto liability policy must cover all non-owned autos, scheduled autos, and hired autos subject to the written approval of CITY. (3) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the CONSULTANT and all risks to such persons under this AGREEMENT.
(4) Errors and omissions liability insurance appropriate to the CONSULTANT's profession.
(5) Professional liability insurance.
2. Minimum Limits of Insurance. CONSULTANT shall maintain limits of insurance no less than:
(1) General Liability: $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate for bodily injury, personal injury, and property damage.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
(3) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
Exhibit C – Page 1 of 3
ITEM 7.4
(4) Professional Liability: $1,000,000 per claim and no less than $1,00,000 general aggregate.
B. Other Provisions. Insurance policies required by this AGREEMENT shall contain the following provisions:
1. All Policies. Each insurance policy required by this AGREEMENT shall be endorsed and state that the coverage shall not be suspended, voided, cancelled by the insurer or either party to this AGREEMENT, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City Manager of CITY or his or her designee.
2. General Liability and Automobile Liability Coverages. (1) CITY, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities CONSULTANT performs; products and completed operations of CONSULTANT; premises owned, occupied or used by CONSULTANT; or automobiles owned, leased, hired or borrowed by CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to CITY, and their respective elected and appointed officers, officials, or employees.
(2) CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by CITY, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, CONSULTANT's insurance.
(3) CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(4) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to CITY, and its respective elected and appointed officers, officials, employees or volunteers.
3. Workers' Compensation and Employer's Liability Coverage. Unless the City Manager of CITY or his or her designee otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against CITY, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by CONSULTANT.
C. Other Requirements. CONSULTANT agrees to deposit with CITY, at or before the effective date of this contract, certificates of insurance necessary to satisfy CITY that the insurance provisions of this contract have been complied with. The City Attorney may require that CONSULTANT furnish CITY with copies of original endorsements effecting coverage Exhibit C – Page 2 of 3
ITEM 7.4
required by this section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. CITY reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. CONSULTANT shall furnish certificates and endorsements from each subcontractor identical to those CONSULTANT provides.
2. Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects CITY or its respective elected or appointed officers, officials, employees and volunteers or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions and requirements of this AGREEMENT.
Exhibit C – Page 3 of 3
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8.1 FALSE SECURITY SYSTEM ALARM FEES
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ITEM 8.1
CC 08-20-2025 RM ITEM 8.1 – AR Page 1 of 4
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 20, 2025 Regular Meeting
SUBJECT: False Security System Alarm Fees
Recommendation
1. Receive staff report.
AND
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, ADOPTING AN INCREASED FALSE
SECURITY SYSTEM ALARM FEE, AND DETERMINING AND
CERTIFYING THAT THE FEE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
ITEM 8.1
ITEM 8.1 – AR Page 2 of 4 CC 08-20-2025 RM
Background
The County of Orange’s practice is to charge fees to recover the reasonable costs of the Orange County Sheriff’s Department’s response to the third and subsequent false security system alarms at the same residence or business in a calendar year, as well as for response to intentionally set false security system alarms. For unincorporated areas, the Orange County Board of Supervisors adopts such fees.
Cities that receive law enforcement services from the Orange County Sheriff’s Department have the option of adopting similar false security system alarm fees as the County of Orange charges in unincorporated areas. If adopted, those fees are collected by the County of Orange and passed through to cities as a credit against law enforcement costs. In Laguna Woods, the existing false security system alarm fee is $141, as adopted by the City Council on September 16, 2020.
State law prohibits the City from charging fees in excess of its reasonable costs (in this case, its law enforcement-related costs). While the City may charge less than its reasonable costs, the practical implication of doing so is that subsidies would then be borne by taxpayers as law enforcement resources are diverted to respond to repeated or intentionally set false security system alarms at the City’s expense.
Discussion
At today’s meeting, the City Council will conduct a public hearing regarding a proposed increase of the false security system alarm fee (Attachment A). After the public hearing, the City Council will consider adopting the increased false security system alarm fee. Staff recommends that the City Council adopt the proposed fee schedule with an effective date of September 8, 2025.
The proposed fee schedule would increase the false security system alarm fee from $141 to $209 per response. The proposed $209 fee is based on an Orange County Sheriff’s Department cost study that calculated the reasonable cost of responding to applicable false security system alarms (Attachment B) and the Orange County Board of Supervisor’s subsequent adoption of a fee for such response, including findings of compliance with Section 1(e)(2) of Article XIIIC of the California Constitution (Attachment C).
As is the case in unincorporated areas, the false security system alarm fee is only charged in the following circumstances:
ITEM 8.1
CC 08-20-2025 RM ITEM 8.1 – AR Page 3 of 4
• For the Orange County Sheriff’s Department’s response to the third and subsequent false security system alarms at the same residence or business in a calendar year; and
• For the Orange County Sheriff’s Department’s response to an intentionally set false security system alarm.
The false security system alarm fee is charged to homeowners and businesses responsible for security systems. In Laguna Woods, the majority of false security system alarms resulting in fees being charged have involved business properties.
Environmental Review
The City Council is asked to find that the proposed action is not subject to the California Environmental Quality Act (Pub. Resources Code, Sec. 21000 et seq.) (“CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. CEQA Guideline section 15378(b)(4) excludes “government funding mechanisms or other government fiscal activities” from its definition of “project” when they “do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment,” as is the case here.
The City Council is also asked to find that, even if the proposed action were subject to CEQA, it would be categorically exempt under CEQA Guideline section 15273, which applies to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, or other charges by the City, when such charges are for the purpose of (1) meeting operating expenses, including employee wage rates and fringe benefits, and (2) purchasing or leasing supplies, equipment, or materials – as is the case with the false security system alarm fee.
Finally, the City Council is asked to find that the proposed action is exempt from CEQA based on CEQA Guideline section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Fiscal Impact
As proposed, the false security alarm fee would increase by $68 (or, approximately ITEM 8.1
ITEM 8.1 – AR Page 4 of 4 CC 08-20-2025 RM
48%) to recover the City’s reasonable costs associated with the Orange County Sheriff’s Department’s response to false security system alarms. While the number of false security system alarms resulting in fees being charged has historically been low, the recommendation would nonetheless result in a small amount of additional revenue to offset law enforcement costs.
According to information obtained from the Orange County Sheriff’s Department, in Fiscal Year 2023-24 there were 16 false security system alarms resulting in fees being charged, for a total invoiced amount of $2,256. At the proposed $209 fee, the total invoiced amount would have been $3,344 (an increase of $1,088).
Once fees are collected, the County of Orange passes 100% of the revenue through to the City as a credit against law enforcement costs two years in arrears. The credit to Fiscal Year 2025-26 law enforcement costs totals $2,256.
Report Prepared With: James Haston, Assistant to the City Manager Attachments: A – Proposed Resolution
Exhibit A – Proposed False Security System Alarm Services Fee Schedule B – Orange County Sheriff’s Department Cost Study dated April 11, 2025 C – Orange County Board of Supervisors Resolution No. 25-081 ITEM 8.1 – Attachment A
R 25-XX 1 XX-XX-2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, ADOPTING AN INCREASED FALSE
SECURITY SYSTEM ALARM FEE, AND DETERMINING AND
CERTIFYING THAT THE FEE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, pursuant to applicable California law, cities may charge rates or fees that are equal to or less than the reasonably anticipated costs of providing a service, conferring a benefit, granting a privilege, performing regulatory duties, enforcing laws, or as a condition of property development; and WHEREAS, the City charge fees to recover the reasonable costs of the Orange County Sheriff’s Department’s response to the third and subsequent false security system alarms at the same residence or business in a calendar year, as well as for response to an intentionally set false security system alarm, which costs would otherwise be incurred by the City; and
WHEREAS, the current False Security System Alarms Fee Schedule was adopted by the City Council on September 16, 2020 by Resolution No. 20-44; and WHEREAS, the Orange County Sheriff’s Department prepared a cost study dated April 11, 2025 that calculated the reasonable cost of responding to applicable false security system alarms in the amount of $209; and WHEREAS, on June 24, 2025, via Resolution No. 25-081, the Orange County Board of Supervisors adopted a false security alarm fee based on the aforementioned Orange County Sheriff’s Department cost study and, in doing so, made findings of compliance with Section 1(e)(2) of Article XIIIC of the California Constitution; and
WHEREAS, the City Council conducted a duly noticed public hearing at its regular meeting on August 20, 2025 regarding the proposed adoption of an increased false security system alarm fee; and
WHEREAS, public noticing for the aforementioned public hearing included publication in the Laguna Woods Globe; and
WHEREAS, the fee that is included on the False Security System Alarm ITEM 8.1 – Attachment A
R 25-XX 2 XX-XX-2025
Services Fee Schedule attached hereto as Exhibit A was made available to the public at and from Laguna Woods City Hall, as well as on the City’s website, beginning on August 7, 2025; and
WHEREAS, after consideration of the information provided by City staff, the attachments to the agenda report for the August 20, 2025 public hearing, the City’s costs to provide false security system alarm response services, and all public comments and testimony received, the City Council finds that it is in the best interest of the City to adopt an increased fee for false security system alarms.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The False Security System Alarms Fee Schedule attached hereto as Exhibit A is hereby adopted to be effective beginning on September 8, 2025. In adopting such fee, the City Council finds that the amount of the fee does not exceed the reasonable costs of providing the services for which the fee is charged.
SECTION 2. Upon the effective date of the False Security System Alarm Services Fee Schedule attached hereto as Exhibit A, all previous false security system alarm services fees adopted by resolution of the City Council shall be repealed including, without limitation, Resolution No. 20-44.
SECTION 3. After reviewing the entire project record, the City Council hereby determines and certifies that this action is not subject to the California Environmental Quality Act (Pub. Resources Code, Sec. 21000 et seq.) (“CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. CEQA Guideline section 15378(b)(4) excludes “government funding mechanisms or other government fiscal activities” from its definition of “project” when they “do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment,” as is the case here.
After reviewing the entire project record, the City Council also hereby determines and certifies that, even if the proposed action were subject to CEQA, it would be categorically exempt under CEQA Guideline section 15273, which applies to the ITEM 8.1 – Attachment A
R 25-XX 3 XX-XX-2025
establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, or other charges by the City, when such charges are for the purpose of (1) meeting operating expenses, including employee wage rates and fringe benefits, and (2) purchasing or leasing supplies, equipment, or materials – as is the case with the false security system alarm fee.
Finally, after reviewing the entire project record, the City Council also hereby determines and certifies that the proposed action is exempt from CEQA based on CEQA Guideline section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
SECTION 4. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED on this XX day of XX 2025. _______________________________
SHARI L. HORNE, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 8.1 – Attachment A
R 25-XX 4 XX-XX-2025
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 25-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 8.1 – Exhibit A to Attachment A
CITY OF LAGUNA WOODS
FALSE SECURITY SYSTEM ALARM SERVICES
Fee Schedule
Effective beginning on September 8, 2025
False Security System Alarm Services
DESCRIPTION FEE
For the Orange County Sheriff’s
Department’s response to the third and
subsequent false security system alarms at
the same residence or business in a calendar
year, or to an intentionally set false security
system alarm
$209 per response
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Docusign Envelope ID: 4EF492D9-6E69-44C8-986C-AD6AAC4A4362
EXHIBIT IV
FEE CHECKLIST FOR ASR SUBMISSION
DESCRIPTION
County Agencies & Departments are generally responsible for all aspects of their fees. Three weeks prior to oling the ASR for proposed fee updates with the Clerk of the Board, the department/agency must submit the ASR, Fee Checklist, and appropriate documentation to allow adequate time for the CEO and Auditor-Controller to perform a limited review. The Fee Checklist signed by both the CEO and Auditor-Controller must be attached to the ASR.
DEPT./AGENCY:
DEPT./AGENCY CONTACT:
-------------------
SHERIFF CORONER DEPARTMENT DATE:
NO MAM. CROOK PHONE NO.:
Description of proposed fee contained in ASR:
4/11/2025
714-834-6681
Increase False Alarm fee from $141 to $209 for responding to the third and subsequent false alarm at a resident or a business in a calendar year. The fee affects the unincorporated areas of Orange County as well as any potential Contract City that adopts the rate.
Amount of annual revenue related to this proposal:
$35,321
Answer the followi.ng questions and check appropriate boxes.
BACKGROUND:
l. ls this a revision of existing fee(s)? lf YES, when were the fee(s) last revised? 07/28/2020
Attach a fee schedule that illcludes a comparison between current and proposed fees.
2. Are there any new fee(s)?
3. When will the fee(s) be effective?
Date: 7/1/2025
LEGAL CONSIDERATIONS:
4. Has legal authority for the fee been reviewed?
5. Is the fee request consistent with the legal authority to levy?
6. Cite the legal authority of the fee and attach a copy of the reference code(s).
Resolution No. 88-527 dated April 20, 1988, implemented false alarm of $30 for the third and subse uent response to a false alarm at a business or resident in a calendar year.
Resolution No. 91-179, dated Fe ruary 26, 1991, i.ncrease false alarm ees of $30 to $56 or the third and subsequent response to a false alarm at a business or resident in a calendar year.
Resolution No. 00-336, dated August 22, 2000, increase false alarm fees of $56 to $64 for the third and subsequent response to a false alarm at a business or resident in a calendar year.
Resolution No. 08-157, dated December 16, 2008, i.ncrease false alarm fee of $64 to $85 for the third and subsequent res onse to a false alarm at a business or resident in a calendar year.
Resolution No. 20-106, dated July 28, 2020, i.ncrease false alarm ee from $85 to $141 for the third and subsequent response to a false alarm at a business or resident in a calendar year.
7. Does the fee(s) meet one of Proposition 26's exceptions (Note 1)? If "NO" is checked, please contact your CEO Budget Analyst.
If "YES" is checked, please list the exception(s). lf necessary, please provide attachments.
Cali.fomia Constitution Section 1 of Article XIII(C):
(E)(2) - A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable cost to the local government of providing the service or product. (E)(3) - A charge imposed for the reasonable regulatory costs to the local government for issuing license and permits, performing investigations, inspections, and audits, enforcing agriculhue marketing orders, and the administrative enforcement and adjudication thereof.
8. Is the drafted Board Resolution or ordinance language (if required) attached? Check One
YES NO NIA
[Z] □ □
□ [Z] □
[Z] □ □
[Z] □ □
0 □ □
[Z] □ □
Attachment E Page 1 of 6 ITEM 8.1 - Attachment B
Attachment E Page 2 of 6 ITEM 8.1 - Attachment B
Attachment E Page 3 of 6 ITEM 8.1 - Attachment B
Attachment E Page 4 of 6 ITEM 8.1 - Attachment B
Attachment E Page 5 of 6 ITEM 8.1 - Attachment B
Attachment E Page 6 of 6 ITEM 8.1 - Attachment B
ITEM 8.1 - Attachment C
ITEM 8.1 - Attachment C
ITEM 8.1 - Attachment C
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8.2 PEDESTRIAN, BICYCLE, AND SKATEBOARD
REGULATIONS
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ITEM 8.2
CC 08-20-2025 RM ITEM 8.2 – AR Page 1 of 5
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 20, 2025 Regular Meeting
SUBJECT: Pedestrian, Bicycle, and Skateboard Regulations Recommendation
1. Receive staff report.
AND
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Approve the introduction and first reading of an ordinance – read by title with further reading waived – titled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, AMENDING CHAPTER 8.12 OF
THE LAGUNA WOODS MUNICIPAL CODE PERTAINING TO
PEDESTRIAN, BICYCLE, AND SKATEBOARD REGULATIONS
ITEM 8.2
ITEM 8.2 – AR Page 2 of 5 CC 08-20-2025 RM
(INCLUDING, BUT NOT LIMITED TO, REGULATIONS PERTAINING
TO PEDESTRIAN MOVEMENTS AND BICYCLES AND OTHER
CONVEYANCES PROPELLED BY HUMAN POWER SUCH AS
SKATEBOARDS AND ROLLER SKATES, AS WELL AS ELECTRIC
BICYCLES), AND DETERMINING AND CERTIFYING THAT THE
ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Background
The City’s existing pedestrian, bicycle, and skateboard ordinance is codified in Laguna Woods Municipal Code Chapter 8.12. It was adopted after incorporation and is largely based on the County of Orange’s then-current Code of Ordinances.
An “electric bicycle” is defined by California Vehicle Code Section 312.5 as “a bicycle equipped with fully operable pedals and an electric motor that does not exceed 750 watts of power.”
California Vehicle Code 21113 states that public agencies “may adopt rules or regulations to restrict, or specify the conditions for, the use of bicycles, motorized bicycles, electric bicycles, skateboards, electrically motorized boards, and roller skates on public property under the jurisdiction of that agency.” On July 17, 2024, the City Council approved a response to the 2023-2024 Orange County Grand Jury report, “E-Bikes Friend or Foe.” The response stated that the City planned to adopt specific policies that define the rules of the road for use of electric bicycles in Laguna Woods.
Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on proposed modifications of Chapter 8.12 of Title 8 (Traffic Control) of the Laguna Woods Municipal Code (Attachment A). Staff recommends that the City Council conduct a public hearing and initiate the adoption process for the proposed ordinance in order to promote public health, safety, and welfare by regulating various movements and the use of various modes of transportation on public streets and other public property. The proposed ordinance is further intended to clarify and enhance ease of use and application of Title 8 of the Laguna Woods Municipal Code, both for internal parties and the public.
ITEM 8.2
CC 08-20-2025 RM ITEM 8.2 – AR Page 3 of 5
The proposed ordinance would add regulations regarding the use of electric bicycles on public streets and other public property (it would not apply to private streets or private property – e.g., property inside Laguna Woods Village). The proposed ordinance would also amend regulations pertaining to pedestrian movements and bicycles and other conveyances propelled by human power including, but not limited to, skateboards and roller skates.
Significant proposed modifications include, but are not limited to:
• Extension of the same five mile per hour speed limit that currently applies to bicycles being used on public sidewalks to electric bicycles being used on public sidewalks. The California Vehicle Code establishes other speed limits for the use of electric bicycles.
• Prohibition of the use of cellular telephones and other handheld electronic devices while riding a bicycle or electric bicycle, unless such devices are being used in a hands-free manner.
• Prohibition of bicycles or electric bicycles being left or otherwise placed on public streets or public rights-of-way in a manner that obstructs or impedes pedestrian or vehicular traffic.
• Prohibition of the unsafe use of electric bicycles, which may include any act in violation of the California Vehicle Code (e.g., speeding or riding without a helmet when required) or the following:
o Intentionally lifting one or more wheels into the air. o Riding with or near any other electric bicycle more than two abreast. o Riding without due caution for pedestrians or vehicles, including failing to yield when required.
o Riding against the flow of traffic in a bicycle lane. o Intentionally swerving or riding around stopped or slowed traffic. o Carrying passengers when the electric bicycle is not designed for carrying passengers.
ITEM 8.2
ITEM 8.2 – AR Page 4 of 5 CC 08-20-2025 RM
o Standing on the seat of the electric bicycle while the electric vehicle is in motion.
o Failing to obey any sign posted by the City.
o Failing to obey any traffic signal or other traffic control device. • Deletion of language that allowed the City Manager to unilaterally prohibit bicycle use on certain portions of sidewalk. The City Council would continue to be able to approve such prohibitions.
If the recommended action is taken at today’s meeting, staff anticipates scheduling the second reading and consideration of adoption of the proposed ordinance for the City Council’s next regular meeting on September 17, 2025. If adopted on September 17, 2025, the ordinance would take effect 30 days thereafter.
Environmental Review
The City Council is asked to find that the proposed ordinance is not subject to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. CEQA Guidelines Section 15378(b)(2) excludes “[c]ontinuing administrative. . . activities, such as . . . general policy and procedure making” and Section 15378(b)(5) excludes “[o]rganizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” from its definition of “project.” The City Council is also asked to find that, even if the proposed ordinance were subject to CEQA, it would be exempt based on CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Fiscal Impact
Sufficient funds to support this project are included in the City’s budget.
ITEM 8.2
CC 08-20-2025 RM ITEM 8.2 – AR Page 5 of 5
Documents Available for Review
Related documents – including the proposed ordinance and the Laguna Woods Municipal Code – are available for public review at or from City Hall during normal working hours. The Laguna Woods Municipal Code is also available for review at www.cityoflagunawoods.org.
Attachment: A – Proposed Ordinance
Exhibit A – Proposed Code Amendments
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ITEM 8.2 – Attachment A
O 25-XX 1 XX-XX-2025
ORDINANCE NO. 25-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, AMENDING CHAPTER 8.12 OF
THE LAGUNA WOODS MUNICIPAL CODE PERTAINING TO
PEDESTRIAN, BICYCLE, AND SKATEBOARD REGULATIONS
(INCLUDING, BUT NOT LIMITED TO, REGULATIONS PERTAINING
TO PEDESTRIAN MOVEMENTS AND BICYCLES AND OTHER
CONVEYANCES PROPELLED BY HUMAN POWER SUCH AS
SKATEBOARDS AND ROLLER SKATES, AS WELL AS ELECTRIC
BICYCLES), AND DETERMINING AND CERTIFYING THAT THE
ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, staff has recommended amending Chapter 8.12 of Title 8 (Traffic Control) of the Laguna Woods Municipal Code (“Code Amendments”) to promote public health, safety, and welfare by regulating various movements and the use of various modes of transportation on public streets and other public property; and to clarify and enhance ease of use and application of Title 8 of the Laguna Woods Municipal Code, both for internal parties and the public; and WHEREAS, on August 20, 2025, the City Council held a duly noticed public hearing on this Ordinance at which it considered all of the information, evidence, and testimony presented, both written and oral.
THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby finds and determines that (i) each of the recitals to this Ordinance are true and correct, and are adopted herein as findings; (ii) the Code Amendments comply with all applicable requirements of State law; (iii) the Code Amendments will not adversely affect the health, safety, or welfare of the residents within the community; (iv) the Code Amendments are in the public interest of the City of Laguna Woods; and, (v) the Code Amendments are consistent with the Laguna Woods General Plan and its various elements.
SECTION 2. After reviewing the entire project record, the City Council hereby determines and certifies that this Ordinance is not subject to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of ITEM 8.2 – Attachment A
O 25-XX 2 XX-XX-2025
the California Code of Regulations (collectively “CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. CEQA Guidelines Section 15378(b)(2) excludes “[c]ontinuing administrative. . . activities, such as . . . general policy and procedure making” and Section 15378(b)(5) excludes “[o]rganizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” from its definition of “project.”
After reviewing the entire project record, the City Council also hereby determines and certifies that that, even if this Ordinance were subject to CEQA, it would be exempt based on CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
SECTION 3. Chapter 8.12 of Title 8 (Traffic Control) of the Laguna Woods Municipal Code is hereby amended to read as set forth in Exhibit A, attached to this Ordinance and incorporated herein by this reference.
SECTION 4. This Ordinance shall take effect and be in full force and operation thirty (30) calendar days after adoption.
SECTION 5. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase added by this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity of effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that any one or more subsections, subdivisions, paragraphs sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.
SECTION 6. The Mayor shall sign this Ordinance.
SECTION 7. The City Clerk shall certify to the passage of this Ordinance and shall cause this Ordinance to be published or posted as required by law.
SECTION 8. All of the above-referenced documents and information have been and are on file with the City Clerk of the City.
ITEM 8.2 – Attachment A
O 25-XX 3 XX-XX-2025
PASSED, APPROVED AND ADOPTED this XX day of XX 2025.
_____________________________________
SHARI L. HORNE, Mayor
ATTEST:
_____________________________________
YOLIE TRIPPY, CMC, City Clerk
APPROVED AS TO FORM:
_____________________________________
ALISHA PATTERSON, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Ordinance No. 25-XX was duly introduced and placed upon its first reading at a regular meeting of the City Council on the XX day of XX 2025, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the XX day of XX 2025 by the following vote to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_______________________________________
YOLIE TRIPPY, CMC, City Clerk
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ITEM 8.2 – Exhibit A to Attachment A
-1-
EXHIBIT A
CODE AMENDMENTS
Chapter 8.12 (“Pedestrian, Bicycle, and Skateboard Regulations”) of Title 8 (“Traffic Control”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining, deletions shown with strikethrough):
CHAPTER 8.12. - PEDESTRIAN, BICYCLE, AND SKATEBOARD
REGULATIONS[4]
Footnotes:
--- (4) ---
State Law reference— Pedestrians, Vehicle Code § 21940 et seq.
Sec. 8.12.010. - Bicycles operation.
(a) Direction of travel. Persons riding or operating a bicycle on a bicycle trail or path may proceed in either direction except on those trails or paths designated for one-way traffic by appropriate markings or signs defined by the direction of adjacent vehicular traffic.
(b) Walking bicycles. Bicycles may be walked subject to all provisions of law applicable to pedestrians.
(a) Applicability. This section applies to the use of “bicycles,” as that term is defined in the California Vehicle Code, as may change from time to time, on public streets and public right-of-way. This section does not apply to private streets or other private property.
(b) Use on sidewalks.
(1) Bicycles may be ridden on sidewalks at a speed not to exceed five miles per hour. When a bicycle is ridden, it must be ridden subject to all provisions of applicable law.
(2) Whenever any person is riding a bicycle on a sidewalk, such person shall yield to any and all pedestrians. A person riding a bicycle upon entering a roadway or driveway from a sidewalk shall yield to all vehicular traffic.
ITEM 8.2 – Exhibit A to Attachment A
-2-
(3) Bicycles may be walked on sidewalks. When a bicycle is walked, it must be walked subject to all provisions of law applicable to pedestrians.
(c) Obstruction prohibited. No person shall leave or otherwise place a bicycle that is not being actively ridden in such a way as to obstruct or impede pedestrian or vehicular traffic.
(d) Handheld electronic device use when riding prohibited. No person shall ride a bicycle while using a cellular telephone or other handheld electronic device unless such device is specifically designed and configured to allow hands-free operation, and it is used in that manner while riding.
Sec. 8.12.020. - Bicycles on sidewalks.
(a) Riding on sidewalks. Bicycles may be ridden on all sidewalks at a speed not to exceed five miles per hour except upon sidewalks within a business district, upon sidewalks adjacent to any public school building when school is in session, recreation center when in use, church during services, over any pedestrian overcrossing or other sidewalk where prohibited by posted signs. (b) Director to designate prohibitions. The City Manager or designee may designate and declare certain portions of sidewalk to be prohibited to bicycle use.
(c) Director to post prohibitions. The City Manager or designee is authorized to erect and maintain signs adjacent to sidewalks designating limits of bicycle prohibitions.
(d) Yielding right-of-way. Whenever any person is riding a bicycle upon a sidewalk, such person shall yield right-of-way to any and all pedestrians. A person riding a bicycle upon entering a roadway or driveway from a sidewalk shall yield to all traffic.
Sec. 8.12.020. - Electric bicycles.
(a) Applicability. This section applies to the use of “electric bicycles,” as that term is defined in the California Vehicle Code, as may change from time to time, on public streets and public right-of-way. This section does not apply to private streets or other private property.
ITEM 8.2 – Exhibit A to Attachment A
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(b) Use on sidewalks.
(1) Electric bicycles may be ridden on all sidewalks at a speed not to exceed five miles per hour. When an electric bicycle is ridden, it must be ridden subject to all provisions of applicable law.
(2) Whenever any person is riding an electric bicycle on a sidewalk, such person shall yield to any and all pedestrians. A person riding an electric bicycle upon entering a roadway or driveway from a sidewalk shall yield to all vehicular traffic.
(3) Electric bicycles may be walked on sidewalks. When an electric bicycle is walked, it must be walked subject to all provisions of law applicable to pedestrians.
(c) Speed limits on public streets. No person shall ride an electric bicycle assisted by a pedal and/or throttle assist at a speed in excess of applicable limits set forth in the California Vehicle Code.
(d) Unsafe riding prohibited. No person shall ride or operate an electric bicycle in an unsafe manner. For the purpose of this subsection, “unsafe manner” means any act or acts in violation of the Code, California Vehicle Code, or other applicable law. “Unsafe manner” also means riding or operating an electric bicycle in such a way as to constitute a danger to any person on the electric bicycle, any other person, or any animal. (1) Examples of riding or operating an electric bicycle in an unsafe manner may include, but are not limited to, the following:
a. Intentionally lifting one or more wheels into the air. It is not a violation of this subsection if one or more wheels lose contact with the ground briefly due to the condition of the road surface or other circumstances beyond the control of the rider. b. Riding with or near any other electric bicycle more than two abreast.
c. Riding without due caution for pedestrians or vehicles, including failing to yield when required.
ITEM 8.2 – Exhibit A to Attachment A
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d. Riding against the flow of traffic in a bicycle lane. e. Intentionally swerving or riding around stopped or slowed traffic.
f. Carrying passengers when the electric bicycle is not designed for carrying passengers.
g. Standing on the seat of the electric bicycle while the electric bicycle is in motion.
h. Failing to obey any sign posted by the City.
i. Failing to obey any traffic signal or other traffic control device.
(e) Obstruction prohibited. No person shall leave or otherwise place an electric bicycle that is not being actively ridden in such a way as to obstruct or impede pedestrian or vehicular traffic.
(f) Handheld electronic device use when riding prohibited. No person shall ride an electric bicycle while using a cellular telephone or other handheld electronic device unless such device is specifically designed and configured to allow hands-free operation, and it is used in that manner while riding.
Sec. 8.12.030. - Skateboards, roller skates, and similar pedestrian traffic.
(a) No person shall ride a skateboard, roller skates, or other conveyance propelled by human power other than a bicycle or electric bicycle or cause or permit the same to roll or coast on the roadway of any highway a public street.
(b) The provisions of Subsection (a) shall not apply to cul-de-sacs where the length of the cul-de-sac is 500 feet or less.
(b) Obstruction prohibited. No person shall leave a skateboard, roller skates, or other conveyance propelled by human power other than a bicycle or electric bicycle laying on its side or in such a way as to obstruct or impede ITEM 8.2 – Exhibit A to Attachment A
-5-
pedestrian or vehicular traffic.
Sec. 8.12.040. - Pedestrian movements at intersections.
The Department City Manager is hereby authorized to place and maintain signs or markings to prohibit or to restrict pedestrian crossings at certain legs of intersections.
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9.1 LEAGUE OF CALIFORNIA CITIES 2025
GENERAL ASSEMBLY DELEGATES
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ITEM 9.1
CC 08-20-2025 RM ITEM 9.1 – AR Page 1 of 2
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: August 20, 2025 Regular Meeting
SUBJECT: League of California Cities 2025 General Assembly Delegates Recommendation
Appoint members of the City Council and/or staff to serve as a delegate, alternate delegate, and second alternate delegate at the League of California Cities’ 2025 General Assembly.
Background
The League of California Cities (“Cal Cities”) will host its annual General Assembly on October 10, 2025 at 8:30 a.m. in Long Beach. The General Assembly will take place during Cal Cities’ 2025 Conference and Expo. Each year, member agencies appoint a delegate to debate and vote on policy matters on their behalf at the General Assembly. Member agencies may also appoint up to two alternate delegates. Delegates may be elected or appointed officials of the member agencies.
Discussion
Cal Cities has requested that the City Council appoint a delegate and up to two alternate delegates for the 2025 General Assembly, no later than September 24, 2025 (Attachment A). If only one member of the City Council and/or staff attends, there is no requirement to appoint alternates. If no member of the City Council and/or staff attends, there is no requirement to appoint delegates.
Mayor Pro Tem McCary plans to attend Cal Cities’ 2025 Conference and Expo.
ITEM 9.1
ITEM 9.1 – AR Page 2 of 2 CC 08-20-2025 RM
Fiscal Impact
Sufficient funds to support participation in the League of California Cities’ 2025 General Assembly are included in the City’s budget.
Attachment: A – Cal Cities 2025 Voting Delegate Information Packet 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 24, 2025
ITEM 9.1 - Attachment A
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly ITEM 9.1 - Attachment A
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
ITEM 9.1 - Attachment A
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
ITEM 9.1 - Attachment A
9.2 CITY MANAGER EMPLOYMENT AGREEMENT
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ITEM 9.2
CC 08-20-2025 RM ITEM 9.2 – AR Page 1 of 4
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Alisha Patterson, City Attorney
FOR: August 20, 2025 Regular Meeting
SUBJECT: City Manager Employment Agreement
Recommendation
1. Approve Amendment No. 1 to the City Manager Employment Agreement with Christopher Macon and authorize the Mayor to execute Amendment No. 1, subject to approval as to form by the City Attorney.
AND
2. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 25-23, AND
ESTABLISHING A COMPENSATION SCHEDULE AND BENEFITS
FOR CITY EMPLOYEES, INCLUDING THE CITY MANAGER AND
OTHER LOCAL AGENCY EXECUTIVES AS DEFINED IN
CALIFORNIA GOVERNMENT CODE SECTION 3511.1
AND
3. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2025-27 BUDGET AND WORK PLAN FOR FISCAL YEAR
2025-26 COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026, ITEM 9.2
ITEM 9.2 – AR Page 2 of 4 CC 08-20-2025 RM
AND FISCAL YEAR 2026-27 COMMENCING JULY 1, 2026 AND
ENDING JUNE 30, 2027, INCREASING GENERAL FUND
APPROPRIATIONS TO PROVIDE THE COMPENSATION SET FORTH
IN AMENDMENT NO. 1 TO THE CITY MANAGER EMPLOYMENT
AGREEMENT
Background
Christopher Macon has been employed by the City of Laguna Woods since May 2007 (approximately 18 years) and has served as City Manager since August 2013 (approximately 12 years). The terms of Mr. Macon’s service as City Manager are currently set forth in an employment agreement that was approved by the City Council on May 17, 2023 (“City Manager Employment Agreement”).
Mr. Macon earned a Bachelor of Science in Organizational Management from the University of La Verne and a Master of Public Policy (MPP) from California State University, Northridge. He also completed a certificate in human resources management through the University of California, Irvine Extension.
Of Orange County’s 34 city managers, Mr. Macon is currently the fourth longest tenured (based on experience as a city manager in Orange County). He will be the third longest tenured following another city manager’s planned retirement in September 2025.
Mr. Macon is active regionally in the city manager profession, including leading the Orange County City Manager Association’s (“OCCMA”) negotiations with the County of Orange for a new countywide landfill disposal agreement, chairing OCCMA’s Water Quality Committee, and serving as a member of the 800 MHz Countywide Coordinated Communications System Governance Committee and the Community Development Block Grant (CDBG) City Managers’ Subcommittee.
Discussion
The proposed Amendment No. 1 to the City Manager Employment Agreement (Attachment A) would increase the City Manager’s annual base salary by 8% from $208,396.26 to $225,067.96. The proposed increase is based on the City Council’s evaluation of the City Manager’s performance and follows consideration of other city manager compensation (Attachment E). The increase would be effective at the beginning of the next regular pay period (August 23, 2025). No other changes ITEM 9.2
CC 08-20-2025 RM ITEM 9.2 – AR Page 3 of 4
would be made to the City Manager Employment Agreement.
The proposed resolution included as Attachment B would memorialize the City Manager’s increased annual base salary in the City’s employee compensation and benefits resolution. A redline version is included as Attachment C.
Fiscal Impact
The recommended action would increase the City Manager’s annual base salary by $16,671.70. Including required employer contributions, the total increased cost to the City is estimated to be $19,094.10 annually (calculation notes below). • Increased Annual Base Salary: $16,671.70
• Increased California Public Employees’ Retirement System (“CalPERS”) Retirement Costs1
: $2,180.66
• Increased Social Security Taxes2
: -
• Increased Medicare Taxes3
: $241.74
• Increased State Payroll Taxes4
: -
With the 2% annual base salary increase already included in the City Manager Employment Agreement (effective with the first pay period of each calendar year), the total increased cost to the City is estimated to be $16,347 for Fiscal Year 2025- 26 and $19,674 for Fiscal Year 2026-27.
The proposed resolution included as Attachment D would increase General Fund appropriations by $16,347 in Fiscal Year 2025-26 and $19,674 in Fiscal Year 2026-27 to fund Amendment No. 1 to the City Manager Employment Agreement.
The unassigned General Fund balance includes sufficient funds to support the proposed increased costs. The fiscal years 2025-26 and 2026-27 General Fund operating budgets estimate revenue in excess of expenditures in the amounts of $908,872 and $583,734, respectively.
Fiscal Impact Prepared With: Liz Torres, Administrative Services Director/City Treasurer Attachments: A – Proposed Amendment No. 1 to City Manager Employment Agreement 1 Calculated based on the 13.08% Fiscal Year 2025-26 employer rate for “classic” members 2 Social Security taxes paid by the employer are currently calculated based on only the first $176,100 of wages 3 Calculated based on the 1.45% Calendar Year 2025 employer tax rate 4 State payroll taxes paid by the employer are currently calculated based on only the first $7,000 of wages ITEM 9.2
ITEM 9.2 – AR Page 4 of 4 CC 08-20-2025 RM
B – Proposed Resolution (Compensation and Benefits)
C – Proposed Resolution (Compensation and Benefits) - redline D – Proposed Resolution (Budget Adjustment)
E – City Manager Compensation Comparison
ITEM 9.2 – Attachment A
AMENDMENT NO. 1 TO CITY MANAGER EMPLOYMENT AGREEMENT
This Amendment No. 1 to the City Manager Employment Agreement between the City of Laguna Woods (“City”) and Christopher Macon (“Manager”) (“Amendment No. 1”) is made this 20th day of August, 2025. City and Manager may be referred to herein individually as a “party” or collectively as the “parties.”
RECITALS
A. Manager has been employed by the City of Laguna Woods since May 2007 and has served as City Manager since August 2013.
B. On or about May 17, 2023, the Parties entered into that certain City Manager Employment Agreement between the City and Manager (“Agreement”).
C. Based on the City Council’s evaluation of Manager’s performance and following consideration of other city manager compensation, City desires to amend the Agreement to increase Manager’s annual base salary by eight percent (8%) from $208,396.26 to $225,067.96, starting August 23, 2025.
AMENDMENT
NOW, THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree to amend the Agreement as follows:
1. Salary Increase. Subsection (a) of Section 4 of the Agreement is hereby modified as follows (additions shown with underlining and deletions shown with strike through):
ITEM 9.2 – Attachment A
-2-
4. SALARY AND OTHER COMPENSATION
(a) Salary. Commencing on the Effective Date August 23, 2025, City shall pay Manager an annual base salary, exclusive of benefits, in the sum of One Hundred Ninety-Six Thousand Three Hundred Seventy-Six Dollars and Forty-Five Cents ($196,376.45) Two Hundred Twenty-Five Thousand Sixty-Seven Dollars and Ninety-Six Cents ($225,067.96) per year, payable in installments at the same time and by the same methods as other City employees are regularly paid.
Thereafter, such base salary amount shall be increased by two percent (2%), effective with the first pay period of June 2023, and annually thereafter, effective with the first pay period of each calendar year. City acknowledges that this base salary may be subject to increase based upon merit and performance. In addition thereto, Council shall conduct an annual performance evaluation of Manager as described in Section 7 below, and if a majority of Council deems Manager to have successfully performed up to the Anniversary Date may, in their sole and absolute discretion, grant Manager a discretionary bonus or increase in base salary or other benefits or compensation, based on merit and performance.
Council and Manager agree to review Manager’s compensation and benefits at the time of Manager’s annual performance evaluation for each year this Agreement is in effect.
2. Effect of Amendment. Except as expressly provided in this Amendment No. 1, all of the terms, conditions, and provisions set forth in the Agreement, including exhibits to the Agreement, shall remain in full force and effect.
[End – Signature Page Follows]
ITEM 9.2 – Attachment A
-3-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first set forth hereinabove.
CITY:
Shari L. Horne
Mayor
MANAGER:
Christopher Macon
Amendment No. 1 approved by the City Council in open session at a meeting on August 20, 2025.
ATTEST:
Yolie Trippy, CMC
City Clerk
APPROVED AS TO FORM:
Alisha Patterson
City Attorney
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ITEM 9.2 – Attachment B
R 25-XX 1 XX-XX-2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 25-23 AND
ESTABLISHING A COMPENSATION SCHEDULE AND BENEFITS FOR
CITY EMPLOYEES, INCLUDING THE CITY MANAGER AND OTHER
LOCAL AGENCY EXECUTIVES AS DEFINED IN CALIFORNIA
GOVERNMENT CODE SECTION 3511.1
THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Resolution No. 25-23 is hereby repealed. The effective date of this resolution is August 23, 2025.
SECTION 2. Compensation Schedule. The compensation schedule for City employees is established as set forth in Exhibit A, attached hereto and incorporated by this reference.
The City Manager is authorized to hire, promote, and compensate employees within established compensation ranges, to offer benefits, to fill any full-time position as a part-time or limited part-time position, and to hire employees for time-limited periods, consistent with City Council-adopted budgets and this resolution.
SECTION 3. Full-Time Employee Benefits. All employees who work 40 or more hours per week on a regularly assigned basis shall be considered “full-time employees” for the purpose of this resolution. Full-time employees shall receive the following benefits:
A. Paid Holidays: The City shall observe the following holidays with full-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, and Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it ITEM 9.2 – Attachment B
R 25-XX 2 XX-XX-2025
shall be observed the on prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.
Full-time employees with the designation “Building Employee” in Exhibit A shall be required to work on the days Martin Luther King, Jr. Day, Cesar Chavez Day, and Juneteenth National Independence Day are observed but shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt.
Upon separation from the City, full-time employees shall be compensated for the balance of their accrued administrative leave time.
Except for the City Manager, full-time employees who are required by their supervisor to work on any City-observed holiday, with such requirement made in writing, shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued administrative leave time.
B. Floating Holidays: The City shall provide each full-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Full-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours.
Full-time employees may maintain a balance of no more than 16 hours of unused floating holiday time (Floating Holiday Accrual Limit) and shall not accrue additional floating holiday time when the Floating Holiday Accrual Limit has been reached. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued floating holiday time.
C. Retirement: All City employees, including full-time employees, are required to participate in the Social Security system. In addition, the City shall contract with the California Public Employees’ Retirement System (CalPERS) for retirement benefits for all eligible full-time employees, unless excluded in the City’s agreement with CalPERS. Full-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Full-time employees considered “new members” by ITEM 9.2 – Attachment B
R 25-XX 3 XX-XX-2025
CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).
D. Retiree Medical: As required by, and in an amount established by California Government Code Section 22892, the City shall contribute toward CalPERS retiree health insurance for retiring full-time employees who meet the applicable statutory and CalPERS contract requirements to obtain CalPERS retiree medical benefits. Part-time service for employees who transition from part-time to full-time employment with the City may be used to meet applicable statutory and CalPERS contract requirements, with each 174 hours counting as one month.
E. Monthly Benefit Allowance: The City shall provide each full-time employee with a monthly benefit allowance of $1,500.00 per month. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution. The remaining balance of the monthly benefit allowance may be allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Full-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time. Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.
F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all full-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each full-time employee’s monthly benefit allowance and then from salary (if necessary).
G. Flexible Benefits Plan: The City shall contract for the provision of an Internal ITEM 9.2 – Attachment B
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Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all full-time employees. Full-time employees may contribute to the plan by electing to allocate a portion of their monthly benefit allowance and/or through a salary reduction at their sole expense.
H. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all full-time employees. Full-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.
I. Paid Time Off: Full-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Hours earned are accrued on a pro-rata basis by pay period.
Full-time employees may maintain a balance of no more than 480 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid time off when the Leave Accrual Limit has been reached. When a full-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued paid time off.
J. Paid Bereavement Leave: Full-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the full-time employee or the full-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.
K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant full-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond ITEM 9.2 – Attachment B
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to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the full-time employee, full-time employees shall be eligible for a total of up to 80 hours per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, full-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.
L. Educational Assistance: Eligible full-time employees may participate in the Educational Assistance Program set forth in Exhibit B, attached hereto and incorporated by this reference.
SECTION 4. Part-Time Employee Benefits. All employees who are not fulltime employees, but who work 20 or more hours per week on a regularly assigned basis, shall be considered “part-time employees” for the purpose of this resolution.
Part-time employees shall receive the following benefits:
A. Paid and Unpaid Holidays: The City shall observe the following holidays with part-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, and Friday after Thanksgiving. The City shall also observe the following unpaid holidays: Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it shall be observed on the prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.
Part-time employees with the designation “Building Employee” in Exhibit A shall be required to work on the days Martin Luther King, Jr. Day, Cesar Chavez Day, and Juneteenth National Independence Day are observed but shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt.
ITEM 9.2 – Attachment B
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Upon separation from the City, part-time employees shall be compensated for the balance of their accrued administrative leave time.
Except for the City Manager, part-time employees who are required by their supervisor to work on any City-observed holiday, with such requirement made in writing, shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued administrative leave time.
B. Floating Holidays: The City shall provide each part-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Part-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours and only between December 24 and 31.
Part-time employees may maintain a balance of no more than 16 hours of unused floating holiday time (Floating Holiday Accrual Limit) and shall not accrue additional floating holiday time when the Floating Holiday Accrual Limit has been reached. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued floating holiday time.
The use of floating holiday time need not correspond to a part-time employee’s hours regularly worked.
C. Retirement: All City employees, including part-time employees, are required to participate in the Social Security system. Part-time employees who work 1,000 hours or more in a fiscal year, shall be eligible for membership in CalPERS for retirement benefits, unless excluded in the City’s agreement with CalPERS. Eligible part-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Eligible part-time employees considered “new members” by CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).
ITEM 9.2 – Attachment B
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D. Retiree Medical: As required by, and in an amount established by California Government Code Section 22892, the City shall contribute toward CalPERS retiree health insurance for retiring full-time employees who meet the applicable statutory and CalPERS contract requirements to obtain CalPERS retiree medical benefits. Part-time service for employees who transition from part-time to full-time employment with the City may be used to meet applicable statutory and CalPERS contract requirements, with each 174 hours counting as one month.
E. Monthly Benefit Allowance: The City shall provide part-time employees with a monthly benefit allowance of $1,200.00 per month. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution. The remaining balance of the monthly benefit allowance may be allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Part-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time. Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.
F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all part-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each part-time employee’s monthly benefit allowance and then from salary (if necessary).
G. Flexible Benefits Plan: The City shall contract for the provision of an Internal Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a salary reduction at their sole expense and/or by electing to allocate a portion of their monthly benefit allowance, if provided.
H. Deferred Compensation Plan: The City shall contract for the provision of an ITEM 9.2 – Attachment B
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Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.
I. Paid Time Off: Part-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which shall be pro-rated based on the number of hours regularly worked less than 40 hours per week. Paid time off may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Paid time off may also be used up to the number of hours regularly worked during unpaid holidays that fall on weekdays (less any floating holiday time used). Hours earned are accrued on a pro-rata basis by pay period.
Part-time employees may maintain a balance of no more than 300 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid time off when the Leave Accrual Limit has been reached. When a part-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued paid time off.
J. Paid Bereavement Leave: Part-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the part-time employee or the part-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.
K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant part-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the part-time employee, part-time employees shall be eligible for a total of up to 64 hours ITEM 9.2 – Attachment B
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per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, part-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.
L. Educational Assistance: Eligible part-time employees may participate in the Educational Assistance Program set forth in Exhibit B, attached hereto and incorporated by this reference.
SECTION 5. Limited Part-Time Employee Benefits. All employees who work less than 20 hours per week on a regularly assigned basis shall be considered “limited part-time employees” for the purpose of this resolution. Limited part-time employees shall receive the following benefits:
A. Retirement: All City employees, including limited part-time employees, are required to participate in the Social Security system.
B. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all limited part-time employees. Limited part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.
C. Paid Time Off: On the 90th calendar day of employment, and every January 1 thereafter, limited part-time employees shall accrue 40 hours of annual paid time off (leave), which may be used for personal illness, to care for a sick family member, for preventive care or diagnosis, care or treatment of an existing health condition, or for specified purposes if the limited part-time employee is a victim of domestic violence, sexual assault, or stalking. Paid time off must be used in a minimum increment of two hours per calendar day.
There is no accrual or carryover of paid time off between or across calendar years. Upon termination from the City, limited part-time employees shall not be compensated for the balance of their paid time off. If a limited part-time employee separates from and is rehired by the City within one year, previously accrued and unused paid time off shall be reinstated.
D. Educational Assistance: Eligible limited-time employees with the designation ITEM 9.2 – Attachment B
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“Building Employee” in Exhibit A may participate in the Educational Assistance Program set forth in Exhibit B, attached hereto and incorporated by this reference.
SECTION 6. Employee Assistance Program. The City shall contract for an employee assistance program to provide voluntary, confidential assistance to employees in working through various life challenges that may adversely affect job performance, health, and personal well-being in order to optimize the City’s success.
All full-time, part-time, and limited part-time employees shall be enrolled in the employee assistance program with the cost of enrollment paid by the City.
SECTION 7. Technology Allowances. The City Manager is authorized to offer technology allowances of either (i) $25.00 per employee per month to employees who are regularly required to use their personal cellular telephone as part of the City’s multi-factor authentication and cyber security protocols, with the exception of the City Manager, or (ii) $79.50 per employee per month to employees who are regularly required to use their personal cellular telephones, personal computers, and/or other personal technology to conduct City business, with the exception of the City Manager. Such technology allowances shall be added to employee compensation and shall be paid in the first pay period of each month, subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month in order to receive payment.
SECTION 8. Notary Public Stipends. The City Manager is authorized to offer notary public stipends of $100.00 per employee per month to employees who regularly provide notary public and foreign pension acknowledgement services in the course of City business, with the exception of the City Manager. Such notary public stipends shall be added to employee compensation and shall be paid in the first pay period of each month, subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month, and in possession of an active and valid notary public commission from the State of California as of the payroll processing date for the first pay period of each month, in order to receive payment. The City Manager is also authorized to incur and pay, on behalf of the City, costs related to the education and commission of employees who regularly provide notary public services in the course of City business, with the exception of the City Manager.
SECTION 9. Acting Appointments. Employees temporarily assigned to a higher level job classification (based on the comparative starting compensations set ITEM 9.2 – Attachment B
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forth in Exhibit A) for 14 consecutive calendar days or more shall receive acting status pay equivalent to the starting compensation for the job classification to which they are temporarily assigned, unless their increase in compensation would be less than 10% in which case they shall receive acting status pay equivalent to a 10% increase in compensation. Benefits shall remain unchanged during temporary assignments.
SECTION 10. Unpaid Leave. The City Manager may grant employees other than the City Manager leaves of absence without pay, upon written request of the employee setting forth the reason for the request. The City Manager shall evaluate requests on the basis of need, duration, and work requirements. No employee shall expect that requests will be granted. The City Manager shall respond to the employee’s request in writing. The City Manager has discretion, in accordance with applicable law and regulation, to grant less than the full amount of leave requested.
Any unpaid leave of absence lasting more than seven consecutive calendar days shall preclude the employee from accruing paid time off and floating holidays, and from receiving holiday pay, after the seventh consecutive calendar day until their return to paid status. Upon expiration of an approved unpaid leave of absence and at the City Manager’s sole discretion, unless otherwise required by law or regulation, the employee shall be reinstated in the position held at the time leave was granted, assuming the position still exists. An employee who fails to report to duty promptly at expiration of an approved unpaid leave of absence shall be subject to disciplinary action up to and including termination and/or subject to separation due to job abandonment.
SECTION 11. City Manager’s Compensation and Benefits. The City Manager shall receive such other compensation and benefits as set forth in the employment agreement separately approved by the City Council on May 17, 2023 and as may be subsequently amended.
SECTION 12. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED on this XX day of XX 2025. _______________________________
SHARI L. HORNE, Mayor
ITEM 9.2 – Attachment B
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ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 25-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 9.2 – Attachment B
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EXHIBIT A
COMPENSATION SCHEDULE
Exempt Full-Time Employees (Annual Equivalent)
Administrative Services Director/City Treasurer $134,030.00 – $187,642.00 Assistant to the City Manager $103,090.00 – $144,326.00 Building Official* $127,320.00 – $178,248.00
City Clerk $98,975.00 – $138,565.00
City Manager $225,067.96 (Existing)
$229,569.32 (Effective 12/13/25)
Conservation Administrator $89,674.00 – $125,543.60
Deputy City Clerk $76,375.00 – $106,925.00
Management Analyst $80,300.00 – $112,420.00
Planning & Environmental Services Director $134,030.00 – $187,642.00 Public Works Administrator $96,252.00 – $134,752.80
Senior Management Analyst $94,450.00 – $132,230.00
Senior Planner $89,918.40 – $125,881.60
Non-Exempt Full-Time Employees (Hourly Rate)
Accountant $35.45 – $49.63
Accounting Clerk $25.27 – $35.38
Building Inspector* $38.74 – $54.24
Permit Technician* $29.54 – $41.36
Senior Accountant $38.91 – $54.47
Non-Exempt Part-Time/Limited Part-Time Employees (Hourly Rate) Receptionist $20.00 – $28.00
* Designated as “Building Employee”
ITEM 9.2 – Attachment B
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EXHIBIT B
EDUCATIONAL ASSISTANCE PROGRAM
This City of Laguna Woods Educational Assistance Program (Plan) is intended to be a qualified educational assistance program that provides nontaxable Educational Assistance to Eligible Employees of the City of Laguna Woods (Employer) under Internal Revenue Code (Code) Section 127.
I. ELIGIBILITY
A. The Eligible Employees covered under this Plan include the following:
i. Employees currently employed by the Employer;
ii. Employees currently employed by the Employer who are on leave, as for example, in theArmed Forces of the United States; and B. This Plan includes the following additional conditions for eligibility:
i. Full-time employees are eligible to participate in this Plan beginning on the 366th day of their employment with the Employer;
ii. Part-time employees are eligible to participate in this Plan beginning on the 366th day of their employment with the Employer;
iii. Limited part-time employees with the designation “Building Employee” are eligible to participate in this Plan beginning on the 366th day of their employment with the Employer; and
iv. Other limited part-time employees are not eligible to participate in this Plan.
II. EDUCATIONAL ASSISTANCE
A. The benefits provided under this Plan consist solely of the types of Educational Assistance specified in Section II.C and are limited to up to $5,250.00 per Eligible Employee per calendar year, based on the Eligible Employee’s length of employment as per the schedule specified in Section II.B below. If an Eligible Employee receives Educational Assistance under this Plan that exceeds $5,250.00 in a calendar year, the excess amount may be ITEM 9.2 – Attachment B
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subject to federal income tax and applicable federal employment taxes.
Notwithstanding the benefits provided under this Plan, the Employer may directly pay for education and/or training for its employees outside of the Plan. i. “Educational Assistance” includes the payment by the Employer of expenses incurred by or on behalf of an Eligible Employee for Education of the Eligible Employee or the provision by the Employer of Education to an Eligible Employee. Expenses for Educational Assistance must be approved by the Employer per Section II.D and be job-related. Eligible Employees must provide all documentation under Section III.A in order to receive reimbursement after a course is completed. Eligible expenses for approved courses includes tuition, fees, and similar payments. “Educational Assistance” does not include (a) payment for, or the provision of, tools or supplies (other than required textbooks) that the Eligible Employee may retain after completing a course of instruction; (b) meals, lodging, or transportation; (c) any payment for, or the provision of any benefits with respect to, any course or other Education involving sports, games, or hobbies, unless such Education involves the business of the Employer or is required as part of a degree program; or (d) fees for late registration or for withdrawing from or dropping a course. The types of Educational Assistance covered by this Plan are specified in Section II.C.
B. Eligible Employees will be eligible for Educational Assistance up to the following annual maximums, based on their length of continuous employment with the Employer:
i. 366 calendar days to less than 2 years of employment: Eligible for reimbursement of up to $1,050.00 per calendar year (20% of the annual $5,250.00 limit).
ii. 2 years but less than 6 years of employment: Eligible for reimbursement of up to $2,625.00 per calendar year (50% of the annual $5,250.00 limit).
iii. 6 years or more of employment: Eligible for reimbursement of up to $5,250.00 per calendar year (100% of the annual limit).
C. This Plan provides the following types of Educational Assistance:
ITEM 9.2 – Attachment B
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i. For courses approved by the Employer pursuant to Section II.C below, reimbursement for tuition, fees, and similar payments, to an Eligible Employee; and
ii. The provision, by the Employer, of courses of instruction for an Eligible Employee.
D. Applying for Course Approval:
i. To receive course approval, an employee must submit a written request in the format required by the Employer. If the Employer approves the course, the Employer will provide a written statement noting the course approval, the expenses that are reimbursable, and the maximum amount of reimbursement that will be provided for the course. Until an employee has received a written course approval, the employee should consider a course unapproved, regardless of any discussions that the employee may have had with any representative of the Employer regarding the course.
ii. An employee may submit a course approval request before a course begins or while the course is ongoing. If an employee elects to sign up for a course before obtaining course approval, however, there is no assurance that the course will be approved for reimbursement. If the employee’s decision to take a course is dependent on a particular amount of reimbursement being available under this Plan, the employee should make sure to obtain course approval before registering. To ensure that course approval is determined in time, course approval requests for advanced approval should be submitted at least 15 business days before the registration deadline for the course.
iii. No course will be considered for approval if a course approval request is submitted after the course ends.
iv. In addition to course approval, Eligible Employees must provide all of the information under Section III.A in order to receive reimbursement.
E. The annual limit specified in Section II.B applies to amounts paid and expenses incurred by the Eligible Employee during a calendar year. For courses that span multiple calendar years, the reimbursable expenses will be allocated proportionally between the years based on course length, credits, or ITEM 9.2 – Attachment B
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other reasonable method determined by the Employer to determine when expenses are treated as incurred for purposes of applying each year’s annual reimbursement limit. If an Eligible Employee seeks reimbursement for expenses incurred, the expenses must not have been incurred prior to employment. “Unused” amounts of the annual limit cannot be carried forward to subsequent years.
III. CLAIM REIMBURSEMENT
A. To obtain reimbursement for a course, which will be paid after the course is completed provided all requirements of the Plan are met, the following must be submitted to the Employer within 30 calendar days after course completion:
i. a signed and fully completed benefits request in the form required by the Employer;
ii. a copy of the course approval request already submitted and approved by the Employer;
iii. for courses that are graded, documentation showing completion of the course with a grade equivalent of "C" or better (or a pass for a course that is graded on a pass/fail basis); and
iv. documentation substantiating any course-related expenses for tuition, fees, or similar expenses required for the course that were incurred or paid by the employee and for which reimbursement is sought.
B. Courses that are dropped, withdrawn from, or completed with a grade equivalent to "C-" or less will not be eligible for reimbursement, and employees will be responsible for any associated penalties or fees.
C. Employees who voluntarily leave employment with the Employer or are terminated for cause (as defined by the Employer’s policies) within 12 months of receiving Educational Assistance under the Plan shall be required to repay the amount received within 60 calendar days of separation. Exceptions may be made for involuntary separations not for cause or separations due to extenuating circumstances, at the discretion of the Employer.
IV. EXCLUSIVE BENEFIT
ITEM 9.2 – Attachment B
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This Plan provides Educational Assistance for the exclusive benefit of Eligible Employees. Spouses and dependents of an Eligible Employee may not participate in this Plan, unless the spouse or dependent is also an Eligible Employee.
V. SUBSTANTIATION
An Eligible Employee receiving payments under this Plan must provide substantiation to the Employer of expenses incurred.
VI. NON-DISCRIMINATION
A. This Plan shall not discriminate in favor highly compensated employees (as defined in section 414(q) of the Code) of the Employer.
B. This Plan shall not be considered discriminatory under Treasury Regulation §
1.127-2(e) merely because: (a) Different types of Educational Assistance available under the Plan are utilized to a greater degree by Eligible Employees with respect to whom discrimination is prohibited than by other Eligible Employees, or (b) Conditions are required or considered in determining the availability of benefits with respect to a course of study for which benefits are otherwise available, including, but not limited to, successful completion of the course or attaining a particular coursegrade.
VII. NOTICE
The Employer shall provide each Eligible Employee with reasonable notice of the availability and terms of this Plan. This Plan shall be made available for review by Eligible Employees on the Employer’s Human Resources website. An Eligible Employee shall receive a paper copy of this Plan upon written request.
VIII. FUNDING
The Employer will pay Educational Assistance benefits from its general assets.
Employees are not required or permitted to contribute to the Plan.
IX. MISCELLANEOUS
The Employer may amend or terminate this Plan at any time, provided that any amendment or termination shall not affect the right of Eligible Employees to claim Education Assistance for courses in which they enrolled and which were approved ITEM 9.2 – Attachment B
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by the Employer for reimbursement prior to such amendment or termination.
The City Manager or their designee shall have the authority to interpret and administer this Plan, except as may pertain to their own use of this Plan in which case the City Manager (in case of a designee thereof) or the Mayor (in case of the City Manager) shall have the authority to interpret and administer this Plan. In the event of ambiguity, inconsistency, or uncertainty in the application of any provision, the City Manager or their designee (or City Council in case of the City Manager) is authorized to make final determinations, which shall be binding and not subject to further review.
This Plan shall be construed and enforced according to the laws of the State of California, to the extent not preempted by federal law.
X. EFFECTIVE DATE
This Plan is effective as of July 1, 2025.
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ITEM 9.2 – Attachment C
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RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 25-1525-23
AND ESTABLISHING A COMPENSATION SCHEDULE AND
BENEFITS FOR CITY EMPLOYEES, INCLUDING THE CITY
MANAGER AND OTHER LOCAL AGENCY EXECUTIVES AS
DEFINED IN CALIFORNIA GOVERNMENT CODE SECTION 3511.1
THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Resolution No. 25-1525-23 is hereby repealed. The effective date of this resolution is July 1August 23, 2025.
SECTION 2. Compensation Schedule. The compensation schedule for City employees is established as set forth in Exhibit A, attached hereto and incorporated by this reference.
The City Manager is authorized to hire, promote, and compensate employees within established compensation ranges, to offer benefits, to fill any full-time position as a part-time or limited part-time position, and to hire employees for time-limited periods, consistent with City Council-adopted budgets and this resolution.
SECTION 3. Full-Time Employee Benefits. All employees who work 40 or more hours per week on a regularly assigned basis shall be considered “full-time employees” for the purpose of this resolution. Full-time employees shall receive the following benefits:
A. Paid Holidays: The City shall observe the following holidays with full-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, and Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it ITEM 9.2 – Attachment C
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shall be observed the on prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.
Full-time employees with the designation “Building Employee” in Exhibit A shall be required to work on the days Martin Luther King, Jr. Day, Cesar Chavez Day, and Juneteenth National Independence Day are observed but shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt.
Upon separation from the City, full-time employees shall be compensated for the balance of their accrued administrative leave time.
Except for the City Manager, full-time employees who are required by their supervisor to work on any City-observed holiday, with such requirement made in writing, shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued administrative leave time.
B. Floating Holidays: The City shall provide each full-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Full-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours.
Full-time employees may maintain a balance of no more than 16 hours of unused floating holiday time (Floating Holiday Accrual Limit) and shall not accrue additional floating holiday time when the Floating Holiday Accrual Limit has been reached. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued floating holiday time.
C. Retirement: All City employees, including full-time employees, are required to participate in the Social Security system. In addition, the City shall contract with the California Public Employees’ Retirement System (CalPERS) for retirement benefits for all eligible full-time employees, unless excluded in the City’s agreement with CalPERS. Full-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Full-time employees considered “new members” by ITEM 9.2 – Attachment C
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CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).
D. Retiree Medical: As required by, and in an amount established by California Government Code Section 22892, the City shall contribute toward CalPERS retiree health insurance for retiring full-time employees who meet the applicable statutory and CalPERS contract requirements to obtain CalPERS retiree medical benefits. Part-time service for employees who transition from part-time to full-time employment with the City may be used to meet applicable statutory and CalPERS contract requirements, with each 174 hours counting as one month.
E. Monthly Benefit Allowance: The City shall provide each full-time employee with a monthly benefit allowance of $1,500.00 per month. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution. The remaining balance of the monthly benefit allowance may be allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Full-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time. Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.
F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all full-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each full-time employee’s monthly benefit allowance and then from salary (if necessary).
G. Flexible Benefits Plan: The City shall contract for the provision of an Internal ITEM 9.2 – Attachment C
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Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all full-time employees. Full-time employees may contribute to the plan by electing to allocate a portion of their monthly benefit allowance and/or through a salary reduction at their sole expense.
H. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all full-time employees. Full-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.
I. Paid Time Off: Full-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Hours earned are accrued on a pro-rata basis by pay period.
Full-time employees may maintain a balance of no more than 480 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid time off when the Leave Accrual Limit has been reached. When a full-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, full-time employees shall be compensated for the balance of their accrued paid time off.
J. Paid Bereavement Leave: Full-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the full-time employee or the full-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.
K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant full-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond ITEM 9.2 – Attachment C
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to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the full-time employee, full-time employees shall be eligible for a total of up to 80 hours per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, full-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.
L. Educational Assistance: Eligible full-time employees may participate in the Educational Assistance Program set forth in Exhibit B, attached hereto and incorporated by this reference.
SECTION 4. Part-Time Employee Benefits. All employees who are not fulltime employees, but who work 20 or more hours per week on a regularly assigned basis, shall be considered “part-time employees” for the purpose of this resolution.
Part-time employees shall receive the following benefits:
A. Paid and Unpaid Holidays: The City shall observe the following holidays with part-time employees receiving eight hours of compensation for each weekday on which a holiday is observed: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, and Friday after Thanksgiving. The City shall also observe the following unpaid holidays: Winter Holiday (December 24 through January 1; when December 24 falls on a Tuesday, Winter Holiday shall be observed beginning on December 23; when January 1 falls on a Sunday or Thursday, Winter Holiday shall be observed through January 2). Except for Winter Holiday, which is observed on specified dates, when a holiday falls on a Saturday, it shall be observed on the prior Friday; when a holiday falls on a Sunday, it shall be observed on the following Monday.
Part-time employees with the designation “Building Employee” in Exhibit A shall be required to work on the days Martin Luther King, Jr. Day, Cesar Chavez Day, and Juneteenth National Independence Day are observed but shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt.
ITEM 9.2 – Attachment C
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Upon separation from the City, part-time employees shall be compensated for the balance of their accrued administrative leave time.
Except for the City Manager, part-time employees who are required by their supervisor to work on any City-observed holiday, with such requirement made in writing, shall (i) receive one hour of administrative leave for every hour worked, which shall be used within 30 calendar days of the date earned, if exempt, or (ii) receive 1.5 times pay for every such hour required to work, if non-exempt. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued administrative leave time.
B. Floating Holidays: The City shall provide each part-time employee with two floating holidays per calendar year, equivalent to 16 hours of pay credited the first pay period of each calendar year. Floating holidays are not accrued on a pro-rata basis throughout the calendar year. Part-time employees must be in paid status on regularly scheduled workdays before and after using floating holiday time. Floating holiday time shall be used in increments of eight hours and only between December 24 and 31.
Part-time employees may maintain a balance of no more than 16 hours of unused floating holiday time (Floating Holiday Accrual Limit) and shall not accrue additional floating holiday time when the Floating Holiday Accrual Limit has been reached. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued floating holiday time.
The use of floating holiday time need not correspond to a part-time employee’s hours regularly worked.
C. Retirement: All City employees, including part-time employees, are required to participate in the Social Security system. Part-time employees who work 1,000 hours or more in a fiscal year, shall be eligible for membership in CalPERS for retirement benefits, unless excluded in the City’s agreement with CalPERS. Eligible part-time employees considered “classic” by CalPERS shall pay the 7% employee contribution pursuant to the terms of Resolution No. 12-18. Eligible part-time employees considered “new members” by CalPERS shall pay the employee contribution rate established by CalPERS, as may change from time to time. The CalPERS plans have the following additional Class 1 Benefit Provisions: One Year Final Compensation (FAC 1) (classic employees only) and Increased Industrial Disability Retirement (IDR) Allowance to 75% of Compensation (75% IDR) (all employees).
ITEM 9.2 – Attachment C
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D. Retiree Medical: As required by, and in an amount established by California Government Code Section 22892, the City shall contribute toward CalPERS retiree health insurance for retiring full-time employees who meet the applicable statutory and CalPERS contract requirements to obtain CalPERS retiree medical benefits. Part-time service for employees who transition from part-time to full-time employment with the City may be used to meet applicable statutory and CalPERS contract requirements, with each 174 hours counting as one month.
E. Monthly Benefit Allowance: The City shall provide part-time employees with a monthly benefit allowance of $1,200.00 per month. A portion of the allowance shall be allocated to pay for health insurance, as provided in this resolution. The remaining balance of the monthly benefit allowance may be allocated by the employee to elect benefits available through the City’s Internal Revenue Code Section 125 Flexible Benefits Plan, in accordance with applicable plan documents. Any amount of the monthly benefit allowance that remains after the allocations described above shall be forfeited. Part-time employees shall be required to make elections for the annual calendar year use of the entirety of monthly benefit allowances during an enrollment/election period established by the City Manager, as may change from time to time. Modifications of annual calendar year elections following any enrollment/election period shall be limited to qualifying events as set forth in applicable plan documents.
F. Health Insurance: All employees shall be covered by basic health insurance that qualifies as Minimum Essential Coverage under California law. The City shall contract for health insurance through CalPERS; enrollment in a CalPERS health plan shall be mandatory for all part-time employees unless proof of coverage under a qualifying, alternate non-individual market basic health insurance plan is provided. The cost of enrollment in a CalPERS health plan shall be deducted first from each part-time employee’s monthly benefit allowance and then from salary (if necessary).
G. Flexible Benefits Plan: The City shall contract for the provision of an Internal Revenue Code Section 125 Flexible Benefits Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a salary reduction at their sole expense and/or by electing to allocate a portion of their monthly benefit allowance, if provided.
H. Deferred Compensation Plan: The City shall contract for the provision of an ITEM 9.2 – Attachment C
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Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all part-time employees. Part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.
I. Paid Time Off: Part-time employees shall accrue 160 hours per calendar year of annual paid time off (leave), which shall be pro-rated based on the number of hours regularly worked less than 40 hours per week. Paid time off may be used for doctors’ appointments, personal and family sick time, bereavement leave, jury duty leave, vacation, and personal business. Paid time off may also be used up to the number of hours regularly worked during unpaid holidays that fall on weekdays (less any floating holiday time used). Hours earned are accrued on a pro-rata basis by pay period.
Part-time employees may maintain a balance of no more than 300 hours of paid time off (Leave Accrual Limit) and shall cease to accrue additional paid time off when the Leave Accrual Limit has been reached. When a part-time employee’s balance of paid time off falls below the Leave Accrual Limit, accrual shall resume beginning with the first pay period following the pay period in which the balance of paid time off fell below the Leave Accrual Limit. Upon separation from the City, part-time employees shall be compensated for the balance of their accrued paid time off.
J. Paid Bereavement Leave: Part-time employees shall be eligible for a total of up to 40 hours per 12-month period of paid bereavement leave in the event of any death in the immediate family or reproductive loss event. For the purpose of this provision, “immediate family” includes spouse, registered domestic partner, mother, stepmother, father, stepfather, brother, stepbrother, sister, stepsister, child, stepchild, grandparent, stepgrandparent, grandchild, and stepgrandchild of the part-time employee or the part-time employee’s spouse or registered domestic partner. For the purpose of this provision, “reproductive loss event” shall have the meaning set forth in California Government Code 12945.6.
K. Paid Court Leave: While California Government Code Section 1230 does not require the City to grant part-time employees paid leaves of absence to appear as a witness in court other than as a litigant, to serve on a jury, or to respond to an official order from another governmental jurisdiction for reasons not brought about through the connivance or misconduct of the part-time employee, part-time employees shall be eligible for a total of up to 64 hours ITEM 9.2 – Attachment C
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per 12-month period of paid court leave for those purposes when proof of such obligation is provided and proof of any amounts received for jury and/or witness fees is provided (if applicable). During paid court leave, part-time employees shall (i) be paid the amount of the difference between his/her/their regular earnings and any amounts received for jury and/or witness fees, and (ii) be responsive to the City’s telephone and other communications when not precluded by the purposes for which paid court leave is granted.
L. Educational Assistance: Eligible part-time employees may participate in the Educational Assistance Program set forth in Exhibit B, attached hereto and incorporated by this reference.
SECTION 5. Limited Part-Time Employee Benefits. All employees who work less than 20 hours per week on a regularly assigned basis shall be considered “limited part-time employees” for the purpose of this resolution. Limited part-time employees shall receive the following benefits:
A. Retirement: All City employees, including limited part-time employees, are required to participate in the Social Security system.
B. Deferred Compensation Plan: The City shall contract for the provision of an Internal Revenue Code Section 457 Deferred Compensation Plan; enrollment in the plan shall be voluntary for all limited part-time employees. Limited part-time employees may contribute to the plan through a pre-tax and/or Roth salary reduction at their sole expense.
C. Paid Time Off: On the 90th calendar day of employment, and every January 1 thereafter, limited part-time employees shall accrue 40 hours of annual paid time off (leave), which may be used for personal illness, to care for a sick family member, for preventive care or diagnosis, care or treatment of an existing health condition, or for specified purposes if the limited part-time employee is a victim of domestic violence, sexual assault, or stalking. Paid time off must be used in a minimum increment of two hours per calendar day.
There is no accrual or carryover of paid time off between or across calendar years. Upon termination from the City, limited part-time employees shall not be compensated for the balance of their paid time off. If a limited part-time employee separates from and is rehired by the City within one year, previously accrued and unused paid time off shall be reinstated.
D. Educational Assistance: Eligible limited-time employees with the designation ITEM 9.2 – Attachment C
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“Building Employee” in Exhibit A may participate in the Educational Assistance Program set forth in Exhibit B, attached hereto and incorporated by this reference.
SECTION 6. Employee Assistance Program. The City shall contract for an employee assistance program to provide voluntary, confidential assistance to employees in working through various life challenges that may adversely affect job performance, health, and personal well-being in order to optimize the City’s success.
All full-time, part-time, and limited part-time employees shall be enrolled in the employee assistance program with the cost of enrollment paid by the City.
SECTION 7. Technology Allowances. The City Manager is authorized to offer technology allowances of either (i) $25.00 per employee per month to employees who are regularly required to use their personal cellular telephone as part of the City’s multi-factor authentication and cyber security protocols, with the exception of the City Manager, or (ii) $79.50 per employee per month to employees who are regularly required to use their personal cellular telephones, personal computers, and/or other personal technology to conduct City business, with the exception of the City Manager. Such technology allowances shall be added to employee compensation and shall be paid in the first pay period of each month, subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month in order to receive payment.
SECTION 8. Notary Public Stipends. The City Manager is authorized to offer notary public stipends of $100.00 per employee per month to employees who regularly provide notary public and foreign pension acknowledgement services in the course of City business, with the exception of the City Manager. Such notary public stipends shall be added to employee compensation and shall be paid in the first pay period of each month, subject to any applicable wage withholding or similar taxes. Employees must be in paid status on regularly scheduled workdays during the first pay period of each month, and in possession of an active and valid notary public commission from the State of California as of the payroll processing date for the first pay period of each month, in order to receive payment. The City Manager is also authorized to incur and pay, on behalf of the City, costs related to the education and commission of employees who regularly provide notary public services in the course of City business, with the exception of the City Manager.
SECTION 9. Acting Appointments. Employees temporarily assigned to a higher level job classification (based on the comparative starting compensations set ITEM 9.2 – Attachment C
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forth in Exhibit A) for 14 consecutive calendar days or more shall receive acting status pay equivalent to the starting compensation for the job classification to which they are temporarily assigned, unless their increase in compensation would be less than 10% in which case they shall receive acting status pay equivalent to a 10% increase in compensation. Benefits shall remain unchanged during temporary assignments.
SECTION 10. Unpaid Leave. The City Manager may grant employees other than the City Manager leaves of absence without pay, upon written request of the employee setting forth the reason for the request. The City Manager shall evaluate requests on the basis of need, duration, and work requirements. No employee shall expect that requests will be granted. The City Manager shall respond to the employee’s request in writing. The City Manager has discretion, in accordance with applicable law and regulation, to grant less than the full amount of leave requested.
Any unpaid leave of absence lasting more than seven consecutive calendar days shall preclude the employee from accruing paid time off and floating holidays, and from receiving holiday pay, after the seventh consecutive calendar day until their return to paid status. Upon expiration of an approved unpaid leave of absence and at the City Manager’s sole discretion, unless otherwise required by law or regulation, the employee shall be reinstated in the position held at the time leave was granted, assuming the position still exists. An employee who fails to report to duty promptly at expiration of an approved unpaid leave of absence shall be subject to disciplinary action up to and including termination and/or subject to separation due to job abandonment.
SECTION 11. City Manager’s Compensation and Benefits. The City Manager shall receive such other compensation and benefits as set forth in the employment agreement separately approved by the City Council on May 17, 2023 and as may be subsequently amended.
SECTION 12. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED on this XX day of XX 2025. _______________________________
SHARI L. HORNE, Mayor
ITEM 9.2 – Attachment C
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ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 25-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 9.2 – Attachment C
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EXHIBIT A
COMPENSATION SCHEDULE
Exempt Full-Time Employees (Annual Equivalent)
Administrative Services Director/City Treasurer $134,030.00 – $187,642.00 Assistant to the City Manager $103,090.00 – $144,326.00 Building Official* $127,320.00 – $178,248.00
City Clerk $98,975.00 – $138,565.00
City Manager
$208,396.26225,067.96
(Existing)
$212,564.19229,569.32
(Effective 12/13/25)
Conservation Administrator $89,674.00 – $125,543.60
Deputy City Clerk $76,375.00 – $106,925.00
Management Analyst $80,300.00 – $112,420.00
Planning & Environmental Services Director $134,030.00 – $187,642.00 Public Works Administrator $96,252.00 – $134,752.80
Senior Management Analyst $94,450.00 – $132,230.00
Senior Planner $89,918.40 – $125,881.60
Non-Exempt Full-Time Employees (Hourly Rate)
Accountant $35.45 – $49.63
Accounting Clerk $25.27 – $35.38
Building Inspector* $38.74 – $54.24
Permit Technician* $29.54 – $41.36
Senior Accountant $38.91 – $54.47
Non-Exempt Part-Time/Limited Part-Time Employees (Hourly Rate) Receptionist $20.00 – $28.00
* Designated as “Building Employee”
ITEM 9.2 – Attachment C
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EXHIBIT B
EDUCATIONAL ASSISTANCE PROGRAM
This City of Laguna Woods Educational Assistance Program (Plan) is intended to be a qualified educational assistance program that provides nontaxable Educational Assistance to Eligible Employees of the City of Laguna Woods (Employer) under Internal Revenue Code (Code) Section 127.
I. ELIGIBILITY
A. The Eligible Employees covered under this Plan include the following:
i. Employees currently employed by the Employer;
ii. Employees currently employed by the Employer who are on leave, as for example, in theArmed Forces of the United States; and B. This Plan includes the following additional conditions for eligibility:
i. Full-time employees are eligible to participate in this Plan beginning on the 366th day of their employment with the Employer;
ii. Part-time employees are eligible to participate in this Plan beginning on the 366th day of their employment with the Employer;
iii. Limited part-time employees with the designation “Building Employee” are eligible to participate in this Plan beginning on the 366th day of their employment with the Employer; and
iv. Other limited part-time employees are not eligible to participate in this Plan.
II. EDUCATIONAL ASSISTANCE
A. The benefits provided under this Plan consist solely of the types of Educational Assistance specified in Section II.C and are limited to up to $5,250.00 per Eligible Employee per calendar year, based on the Eligible Employee’s length of employment as per the schedule specified in Section ITEM 9.2 – Attachment C
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II.B below. If an Eligible Employee receives Educational Assistance under this Plan that exceeds $5,250.00 in a calendar year, the excess amount may be subject to federal income tax and applicable federal employment taxes.
Notwithstanding the benefits provided under this Plan, the Employer may directly pay for education and/or training for its employees outside of the Plan. i. “Educational Assistance” includes the payment by the Employer of expenses incurred by or on behalf of an Eligible Employee for Education of the Eligible Employee or the provision by the Employer of Education to an Eligible Employee. Expenses for Educational Assistance must be approved by the Employer per Section II.D and be job-related. Eligible Employees must provide all documentation under Section III.A in order to receive reimbursement after a course is completed. Eligible expenses for approved courses includes tuition, fees, and similar payments. “Educational Assistance” does not include (a) payment for, or the provision of, tools or supplies (other than required textbooks) that the Eligible Employee may retain after completing a course of instruction; (b) meals, lodging, or transportation; (c) any payment for, or the provision of any benefits with respect to, any course or other Education involving sports, games, or hobbies, unless such Education involves the business of the Employer or is required as part of a degree program; or (d) fees for late registration or for withdrawing from or dropping a course. The types of Educational Assistance covered by this Plan are specified in Section II.C.
B. Eligible Employees will be eligible for Educational Assistance up to the following annual maximums, based on their length of continuous employment with the Employer:
i. 366 calendar days to less than 2 years of employment: Eligible for reimbursement of up to $1,050.00 per calendar year (20% of the annual $5,250.00 limit).
ii. 2 years but less than 6 years of employment: Eligible for reimbursement of up to $2,625.00 per calendar year (50% of the annual $5,250.00 limit).
iii. 6 years or more of employment: Eligible for reimbursement of up to $5,250.00 per calendar year (100% of the annual limit).
ITEM 9.2 – Attachment C
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C. This Plan provides the following types of Educational Assistance:
i. For courses approved by the Employer pursuant to Section II.C below, reimbursement for tuition, fees, and similar payments, to an Eligible Employee; and
ii. The provision, by the Employer, of courses of instruction for an Eligible Employee.
D. Applying for Course Approval:
i. To receive course approval, an employee must submit a written request in the format required by the Employer. If the Employer approves the course, the Employer will provide a written statement noting the course approval, the expenses that are reimbursable, and the maximum amount of reimbursement that will be provided for the course. Until an employee has received a written course approval, the employee should consider a course unapproved, regardless of any discussions that the employee may have had with any representative of the Employer regarding the course.
ii. An employee may submit a course approval request before a course begins or while the course is ongoing. If an employee elects to sign up for a course before obtaining course approval, however, there is no assurance that the course will be approved for reimbursement. If the employee’s decision to take a course is dependent on a particular amount of reimbursement being available under this Plan, the employee should make sure to obtain course approval before registering. To ensure that course approval is determined in time, course approval requests for advanced approval should be submitted at least 15 business days before the registration deadline for the course.
iii. No course will be considered for approval if a course approval request is submitted after the course ends.
iv. In addition to course approval, Eligible Employees must provide all of the information under Section III.A in order to receive reimbursement.
E. The annual limit specified in Section II.B applies to amounts paid and expenses incurred by the Eligible Employee during a calendar year. For ITEM 9.2 – Attachment C
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courses that span multiple calendar years, the reimbursable expenses will be allocated proportionally between the years based on course length, credits, or other reasonable method determined by the Employer to determine when expenses are treated as incurred for purposes of applying each year’s annual reimbursement limit. If an Eligible Employee seeks reimbursement for expenses incurred, the expenses must not have been incurred prior to employment. “Unused” amounts of the annual limit cannot be carried forward to subsequent years.
III. CLAIM REIMBURSEMENT
A. To obtain reimbursement for a course, which will be paid after the course is completed provided all requirements of the Plan are met, the following must be submitted to the Employer within 30 calendar days after course completion:
i. a signed and fully completed benefits request in the form required by the Employer;
ii. a copy of the course approval request already submitted and approved by the Employer;
iii. for courses that are graded, documentation showing completion of the course with a grade equivalent of "C" or better (or a pass for a course that is graded on a pass/fail basis); and
iv. documentation substantiating any course-related expenses for tuition, fees, or similar expenses required for the course that were incurred or paid by the employee and for which reimbursement is sought.
B. Courses that are dropped, withdrawn from, or completed with a grade equivalent to "C-" or less will not be eligible for reimbursement, and employees will be responsible for any associated penalties or fees.
C. Employees who voluntarily leave employment with the Employer or are terminated for cause (as defined by the Employer’s policies) within 12 months of receiving Educational Assistance under the Plan shall be required to repay the amount received within 60 calendar days of separation. Exceptions may be made for involuntary separations not for cause or separations due to extenuating circumstances, at the discretion of the Employer.
ITEM 9.2 – Attachment C
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IV. EXCLUSIVE BENEFIT
This Plan provides Educational Assistance for the exclusive benefit of Eligible Employees. Spouses and dependents of an Eligible Employee may not participate in this Plan, unless the spouse or dependent is also an Eligible Employee.
V. SUBSTANTIATION
An Eligible Employee receiving payments under this Plan must provide substantiation to the Employer of expenses incurred.
VI. NON-DISCRIMINATION
A. This Plan shall not discriminate in favor highly compensated employees (as defined in section 414(q) of the Code) of the Employer.
B. This Plan shall not be considered discriminatory under Treasury Regulation §
1.127-2(e) merely because: (a) Different types of Educational Assistance available under the Plan are utilized to a greater degree by Eligible Employees with respect to whom discrimination is prohibited than by other Eligible Employees, or (b) Conditions are required or considered in determining the availability of benefits with respect to a course of study for which benefits are otherwise available, including, but not limited to, successful completion of the course or attaining a particular coursegrade.
VII. NOTICE
The Employer shall provide each Eligible Employee with reasonable notice of the availability and terms of this Plan. This Plan shall be made available for review by Eligible Employees on the Employer’s Human Resources website. An Eligible Employee shall receive a paper copy of this Plan upon written request.
VIII. FUNDING
The Employer will pay Educational Assistance benefits from its general assets.
Employees are not required or permitted to contribute to the Plan.
IX. MISCELLANEOUS
The Employer may amend or terminate this Plan at any time, provided that any ITEM 9.2 – Attachment C
R 25-XX 19 XX-XX-2025
amendment or termination shall not affect the right of Eligible Employees to claim Education Assistance for courses in which they enrolled and which were approved by the Employer for reimbursement prior to such amendment or termination.
The City Manager or their designee shall have the authority to interpret and administer this Plan, except as may pertain to their own use of this Plan in which case the City Manager (in case of a designee thereof) or the Mayor (in case of the City Manager) shall have the authority to interpret and administer this Plan. In the event of ambiguity, inconsistency, or uncertainty in the application of any provision, the City Manager or their designee (or City Council in case of the City Manager) is authorized to make final determinations, which shall be binding and not subject to further review.
This Plan shall be construed and enforced according to the laws of the State of California, to the extent not preempted by federal law.
X. EFFECTIVE DATE
This Plan is effective as of July 1, 2025.
This page is intentionally blank.
ITEM 9.2 – Attachment D
R 25-XX 1 XX-XX-2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2025-27 BUDGET AND WORK PLAN FOR FISCAL YEAR
2025-26 COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026, AND FISCAL YEAR 2026-27 COMMENCING JULY 1, 2026 AND
ENDING JUNE 30, 2027, INCREASING GENERAL FUND
APPROPRIATIONS TO PROVIDE THE COMPENSATION SET FORTH
IN AMENDMENT NO. 1 TO THE CITY MANAGER EMPLOYMENT
AGREEMENT
WHEREAS, the Fiscal Years 2025-26 Budget (“Budget”) was adopted by the City Council on June 25, 2025 (Resolution No. 25-18); and WHEREAS, per City Administrative Policy 2.9, increases in adopted fundlevel Budget appropriations require City Council approval; and Employee Compensation
WHEREAS, on August 20, 2025, the City Council approved Amendment No. 1 to the City Manager Employment Agreement, which increased the City Manager’s annual base salary; and
WHEREAS, the City Council wishes to increase Fiscal Year 2025-26 appropriations for the General Fund in the amount of $16,347 to fund Amendment No. 1 to the City Manager Employment Agreement; and
WHEREAS, the City Council wishes to increase Fiscal Year 2026-27 appropriations for the General Fund in the amount of $19,674 to fund Amendment No. 1 to the City Manager Employment Agreement; and
WHEREAS, the unassigned General Fund balance has sufficient funds to accommodate the aforementioned increased appropriations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Section 2 of Resolution No. 25-18 is hereby amended, in its ITEM 9.2 – Attachment D
R 25-XX 2 XX-XX-2025
entirety, to read as follows:
The budget appropriations authorized, on a fund level, are:
Fiscal Year
2025-26
Adopted
Budget
Fiscal Year
2024-25
Carryover
Appropriations
Fiscal Year
2025-26
Budget
Amendments
Fiscal Year
2025-26
Amended
Budget
General Fund $10,814,328
(includes
transfers to
Capital
Projects Fund
of $1,860,000
and to the
Senior
Mobility Fund
of $406,052)
- $16,347
$10,830,675
(includes
transfers to
Capital
Projects Fund
of $1,860,000
and to the
Senior
Mobility Fund
of $406,052)
Capital Projects Fund $1,860,000 - - $1,860,000
Fuel Tax $404,557 - - $404,557
Road Maintenance &
Rehabilitation Program $515,824 - - $515,824
Measure M2 (OC Go) $267,780 - - $267,780
Service Authority for
Abandoned Vehicles $0 - - $0
Supplemental Law
Enforcement Services $231,600 - - $231,600
Mobile Source
Reduction $10,000 - - $10,000
PEG/Cable Television $15,000 - - $15,000
Senior Mobility $652,598 - - $652,598
Community
Development
Block Grant (CDBG)
$500,000 - - $500,000
Federal Grants $0 - - $0
State of California
Grants $0 - - $0
Miscellaneous Special
Revenue $0 - - $0
Laguna Woods Civic
Support Fund $300 - - $300
Less: Transfer to Other
Funds ($2,266,052) - ($0) ($2,266,052)
TOTAL $13,411,987 $0 $16,347 $13,428,334
A Fund Budget Adjustment CC-25/26-01: City Manager Agreement, +$16,347 (R 25-XX) ITEM 9.2 – Attachment D
R 25-XX 3 XX-XX-2025
Fiscal Year
2026-27
Adopted
Budget
Fiscal Year
2025-26
Carryover
Appropriations
Fiscal Year
2026-27
Budget
Amendments
Fiscal Year
2026-27
Amended
Budget
General Fund $9,611,466
(includes
transfers to
Capital
Projects Fund
of $350,000
and to the
Senior
Mobility Fund
of $406,052)
- $19,674
$9,631,140
(includes
transfers to
Capital
Projects Fund
of $350,000
and to the
Senior
Mobility Fund
of $406,052)
Capital Projects Fund $350,000 - - $350,000
Fuel Tax $439,580 - - $439,580
Road Maintenance &
Rehabilitation Program $529,206 - - $529,206
Measure M2 (OC Go) $284,878 - - $284,878
Service Authority for
Abandoned Vehicles $0 - - $0
Supplemental Law
Enforcement Services $231,600 - - $231,600
Mobile Source
Reduction $10,500 - - $10,500
PEG/Cable Television $15,000 - - $15,000
Senior Mobility $686,906 - - $686,906
Community
Development
Block Grant (CDBG)
$500,000 - - $500,000
Federal Grants $0 - - $0
State of California
Grants $0 - - $0
Miscellaneous Special
Revenue $0 - - $0
Laguna Woods Civic
Support Fund $300 - - $300
Less: Transfer to Other
Funds ($756,052) - ($0) ($756,052)
TOTAL $12,309,436 $0 $19,674 $12,329,110
A Fund Budget Adjustment CC-26/27-01: City Manager Agreement, +$19,674 (R 25-XX) The budget appropriations authorized by this section reflect the Fiscal Years 2025- 26 adopted budgets, plus authorized budget adjustments approved between July 1, 2025 and the date of this amendment. The budget appropriations authorized by this ITEM 9.2 – Attachment D
R 25-XX 4 XX-XX-2025
section also include carryovers of approved, but unspent, budget appropriations from prior fiscal years. Such carryovers were approved by the City Council with the adoption of the current budget and/or pursuant to Administrative Policy 2.9.
SECTION 2. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED on this XX day of XX 2025. _______________________________
SHARI L. HORNE, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 25-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
CITY MANAGER COMPENSATION COMPARISON
This spreadsheet was compiled using information available on each city's website as of July 2025.
Orange County City Annual Base Salary
Irvine1 $ 403,520.00
Anaheim $ 368,283.00 All Other Orange County Cities
San Juan Capistrano $ 351,552.00 (excluding Laguna Woods) Newport Beach $ 345,782.00 Average: $ 300,043.16
Santa Ana $ 342,300.00 Median: $ 298,209.60
Brea $ 341,091.00
Costa Mesa2 $ 330,216.00 South Orange County Cities
Orange $ 320,000.00 (Aliso Viejo, Dana Point, Laguna
Laguna Beach $ 315,000.00 Beach, Laguna Hills, Laguna Niguel, Dana Point $ 313,831.00 Lake Forest, Mission Viejo, Rancho Garden Grove $ 312,876.93 Santa Margarita, San Clemente, San Huntington Beach $ 311,750.00 Juan Capistrano)
Lake Forest $ 308,427.00 Average: $ 304,017.42
Laguna Niguel $ 307,128.00 Median: $ 306,719.61
Yorba Linda $ 306,565.96
San Clemente $ 306,311.21 Smaller Orange County Cities* Tustin $ 298,209.60 (La Palma, Los Alamitos, Villa Park) Cypress $ 295,596.00 Average: $ 212,178.96
Westminster $ 295,176.00 Median: $ 254,087.00
La Habra $ 292,100.00 * Cities with smaller populations Laguna Hills1 $ 290,758.00
Buena Park $ 289,827.00 Smaller Orange County Cities*
Stanton $ 285,136.00 (excluding Villa Park)
Mission Viejo $ 285,000.00 Average: $ 254,768.44
Fountain Valley $ 283,440.55 Median: $ 254,768.44
Rancho Santa Margarita $ 282,167.00 * Cities with smaller populations Aliso Viejo $ 280,000.00
Placentia $ 270,062.28
Seal Beach $ 270,000.00
Fullerton1 $ 262,781.00
La Palma2 $ 255,449.87
Los Alamitos $ 254,087.00
Laguna Woods $ 225,067.96 Proposed
Laguna Woods $ 208,396.26 Current
Villa Park $ 127,000.00
1 The amount shown is for the Interim City Manager position, which is filled by an existing city employee. 2 The permanent City Manager position is currently vacant; the amount shown is for the most recent permanent City Manager.
ITEM 9.2 - Attachment E