Agenda packet — Laguna Woods City Council, February 24, 2026

CITY of LAGUNA WOODS

CITY COUNCIL
AGENDA
Adjourned Regular Meeting
Tuesday, February 24, 2026
12:30 p.m.

Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, CA 92637
Pearl Lee
Mayor Pro Tem
Cynthia Conners
Councilmember
Annie McCary
Mayor
Shari L. Horne
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.

Public Comments/Testimony: Public comments/testimony are accepted in-person and in writing. For more information, please refer to page three of this agenda.

Americans with Disabilities Act (ADA): It is the intention of the City of Laguna Woods to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500 or the California Relay Service at (800) 735- 2929/TTY (800) 735-2922. The City of Laguna Woods requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.

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REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.

AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637; on the City of Laguna Woods’ website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 24-08, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City of Laguna Woods’ website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies except when prohibited by law.

Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code.

AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, visit www.cityoflagunawoods.org/emailnotifications, email [email protected], or contact the City Clerk’s Office at (949) 639- 0500. Please note that the City of Laguna Woods is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.

Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500.

FOR ADDITIONAL INFORMATION
For additional information regarding this agenda, please contact the City Clerk’s Office at (949) 639- 0500, [email protected], or 24264 El Toro Road, Laguna Woods, CA 92637.

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 24-08, pursuant to California Government Code Section 54954.2. /s/ Yolie Trippy 2/20/26
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda  02/24/2026 Adjourned Regular Page 3 of 9

OPTIONS FOR PUBLIC COMMENTS/TESTIMONY

1. In Person
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.

Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.

Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.

To ensure each speaker is provided with an uninterrupted opportunity to speak for the full time allotted, members of the City Council and City staff are asked to reserve any responses they wish to make to public comments until after each speaker has completed their comments.

Speakers are requested, but not required, to identify themselves, both on any speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.

2. In Writing
Written public comments/testimony should be clearly marked as such and may be mailed or delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637) or sent via email ([email protected]) provided that they are received by the City of Laguna Woods prior to 12:30 p.m. on the day of this meeting.

Written public comments/testimony will be provided to the Laguna Woods City Council and included in the City Clerk’s written record of this meeting.

Parties submitting written public comments/testimony are requested, but not required, to identify themselves. Parties are advised that their names, email addresses, and any information submitted in writing to the City of Laguna Woods may be disclosed or become a matter of public record. No party should expect privacy of such information.

REMOTE VIEWING AND/OR LISTENING OPPORTUNITIES
The City of Laguna Woods plans to offer the following remote viewing and/or listening opportunities as a courtesy for this meeting. These opportunities are not guaranteed to be operable, technically feasible, or uninterrupted. The instructions provided are not guaranteed to be correct or all-inclusive as Zoom and YouTube may modify interfaces and interfaces may differ by device or application. Members of the public who wish to ensure that they are able to view and/or listen to this meeting should attend in person.

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1. Zoom (on a computer)
The City of Laguna Woods plans to live stream this meeting on Zoom (audio and/or video). Public comments/testimony will not be accepted via Zoom.
• Visit www.zoomgov.com
• Click on “Join” (if given an option select “by meeting ID”) • Enter the following meeting ID: 161 072 9295
• Click on “Join”
• Open the Zoom application following the on-screen prompts • Enter the following meeting passcode: 24264
• Follow any additional prompts and enter information as required by Zoom Parties are advised that information they provide to Zoom may be publicly visible and/or visible to the City of Laguna Woods and others. No party should expect privacy of such information.

2. Zoom (on a telephone)
The City of Laguna Woods plans to live stream this meeting on Zoom (audio and/or video). Public comments/testimony will not be accepted via Zoom.
• Call (415) 449-4000
• Follow the prompts and provide the information required by Zoom • When prompted for a meeting ID enter 161 072 9295
• There is no participant ID; follow prompts to bypass
• If asked for a passcode enter 24264
Parties are advised that their telephone number and information provided to Zoom may be publicly visible and/or visible to the City of Laguna Woods and others. No party should expect privacy of such information.

3. YouTube
The City of Laguna Woods plans to live stream this meeting on YouTube (audio and/or video).

Public comments/testimony will not be accepted via YouTube. • Visit www.youtube.com/@cityoflagunawoods
• Click on “Live”
• Click on “Laguna Woods Channel 3”
Parties are advised that information they provide to YouTube may be publicly visible and/or visible to the City of Laguna Woods and others. No party should expect privacy of such information.

4. Cable Television
The City of Laguna Woods plans to broadcast this meeting on cable television Channel 3 within Laguna Woods Village (audio and/or video). Public comments/testimony will not be accepted via cable television Channel 3.

Laguna Woods City Council Agenda  02/24/2026 Adjourned Regular Page 5 of 9 I. CALL TO ORDER
Introductory Notes: Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, oneby-one, at the time an item is considered.

Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.

Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.

II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS – None
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. As a reminder, each speaker will have the opportunity to speak once for up to three minutes, unless otherwise allowed by the City Council.

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Please note that, pursuant to state law, the City Council is unable to take action on items not appearing on this agenda, but may ask clarifying questions of the speaker, engage in brief discussion, refer items to City staff, and/or schedule items for consideration at future meetings.

VI. CITY TREASURER’S REPORT – None; the monthly City Treasurer’s Report was provided at the regular meeting on February 18, 2026 VII. CONSENT CALENDAR
About the Consent Calendar: All items appearing on the Consent Calendar are considered by the City Manager to be routine and will be enacted by one vote.

There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.

Members of the public may address the City Council on any item appearing on the Consent Calendar at the time the item is considered, regardless of whether or not the item has been removed from the Consent Calendar.

Items that are removed from the Consent Calendar will be considered after the items remaining on the Consent Calendar.

7.1 Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9
Recommendation:

1. Approve the final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9” as prepared by the project engineer.

AND

Phase 9” and authorize the City Manager to execute and record, or cause to be executed and recorded, a notice of completion with the County of Orange.

Laguna Woods City Council Agenda  02/24/2026 Adjourned Regular Page 7 of 9 AND

3. Authorize the City Manager to release the contract retention payment withheld per state law, and exonerate project posted bonds, for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

7.2 Distribution of the Ralph M. Brown Act
Recommendation: Receive and file a copy of the Ralph M. Brown Act (Chapter 9 of Part 1 of Division 2 of Title 5 of the California Government Code), as required by California Government Code Section 54952.7.

VIII. PUBLIC HEARINGS – None
IX. CITY COUNCIL BUSINESS

9.1 Fiscal Years 2026-36 Pavement Management Plan
Recommendation:

1. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF
THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 (M2)

PROGRAM, ADOPTING A PAVEMENT MANAGEMENT PLAN FOR
FISCAL YEARS 2026-27 THROUGH 2035-36, AND DETERMINING AND

CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
AND

2. Direct staff to advance the Fiscal Years 2026-36 Pavement Management Plan’s proposed project for Fiscal Year 2027-28 to be completed together with the proposed project for Fiscal Year 2026-27 in Fiscal Year 2026-27.

9.2 City Hall Refurbishment and Safety Project: Phase 5

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Recommendation: Provide direction to staff on improvements to be made as part of the City Hall Refurbishment and Safety Project: Phase 5.

9.3 Commercial Objective Design Standards Project
Recommendation:

1. Provide direction to staff on the preparation and adoption of design standards for new development and redevelopment projects in commercial zoning districts including, but not limited to, objective design and development regulations.

AND

2. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding and authorize the City Manager to enter into agreements with JZMK Partners, Inc. to provide professional services related to the preparation and adoption of design standards for new development and redevelopment projects in commercial zoning districts, subject to approval as to form by the City Attorney, in an amount not to exceed $80,000 (including work already completed or contracted for).

X. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City of Laguna Woods and meetings attended at the expense of the City of Laguna Woods pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.

10.1 Coastal Greenbelt Authority
Mayor McCary, First Alternate: Mayor Pro Tem Lee, Second Alternate:

Councilmember Conners

10.2 Orange County Fire Authority
Councilmember Horne

10.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Mayor McCary
Laguna Woods City Council Agenda  02/24/2026 Adjourned Regular Page 9 of 9

10.4 Orange County Mosquito and Vector Control District Mayor Pro Tem Lee

10.5 San Joaquin Hills Transportation Corridor Agency
Councilmember Conners; Alternate: Mayor Pro Tem Lee

10.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Mayor McCary

10.7 Liaisons to Laguna Woods Community Bridge Builders Mayor McCary and Councilmember Horne

10.8 Other Comments and Reports
XI. CLOSED SESSION
Closed Session Note: While members of the public are not permitted to attend closed session, prior to convening in closed session, the City Council will accept public comments on items appearing on the closed session agenda.

XII. CLOSED SESSION REPORT
XIII. ADJOURNMENT
Next Regular Meeting: Wednesday, March 18, 2026 at 2 p.m.

Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, CA 92637
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7.0 CONSENT CALENDAR SUMMARY
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ITEM 7.0
CC  02-24-2026 Item 7.0 – Page 1 of 2
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Macon, City Manager
FOR: February 24, 2026 City Council Meeting
SUBJECT: Consent Calendar Summary
Recommendation
Approve all proposed actions on the February 24, 2026 Consent Calendar by single motion and City Council action.

Background
All items appearing on the Consent Calendar are considered by the City Manager to be routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.

Items that are removed from the Consent Calendar will be considered after the items remaining on the Consent Calendar.

Summary
The February 24, 2026 Consent Calendar contains the following items:

7.1 Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project:

Phase 9
[1] Approval of the final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project:

ITEM 7.0
Item 7.0 – Page 2 of 2 CC  02-24-2026
Phase 9” as prepared by the project engineer.

AND
[2] Acceptance of project completion of the contract agreement with CT&T Concrete Paving, Inc. for the construction of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9” and authorization for the City Manager to execute and record, or cause to be executed and recorded, a notice of completion with the County of Orange.

AND
[3] Authorization for the City Manager to release the contract retention payment withheld per state law, and exonerate project posted bonds, for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

An agenda report is included with additional information.

7.2 Distribution of the Ralph M. Brown Act
Receive and file a copy of the Ralph M. Brown Act (Chapter 9 of Part 1 of Division 2 of Title 5 of the California Government Code), as required by California Government Code Section 54952.7. California Assembly Bill 707 (Durazo, Chapter 327, Statutes of 2025) took effect on January 1, 2026 and requires that a copy of the Ralph M. Brown Act (often referred to as “California’s Open Meeting Law”) be provided to serving and newly elected or appointed members of the City Council.

7.1 AMERICANS WITH DISABILITIES (ADA)

PEDESTRIAN ACCESSIBILITY IMPROVEMENT
PROJECT: PHASE 9
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).

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ITEM 7.1
CC  02-24-2026 Item 7.1 – Page 1 of 2
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Macon, City Manager
FOR: February 24, 2026 City Council Meeting
SUBJECT: Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9
Recommendation

1. Approve the final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project:

Phase 9” as prepared by the project engineer.

AND

2. Accept project completion of the contract agreement with CT&T Concrete Paving, Inc. for the construction of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9” and authorize the City Manager to execute and record, or cause to be executed and recorded, a notice of completion with the County of Orange.

AND

Summary
The Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project:

Phase 9 (“base project”) is included in the Fiscal Years 2025-36 Capital Improvement Program. Due to lower than anticipated costs and the City receiving funding for its ITEM 7.1
Item 7.1 – Page 2 of 2 CC  02-24-2026
waitlist/expanded scope project, the base project has been split into three phases – 9, 9B, and Expanded Scope – all funded by a federal grant.
• Phase 9 involves the reconstruction of the following driveway crossings: (1) El Toro Road adjacent to the Lutheran Church of the Cross and (2) Santa Maria Avenue adjacent to Polly’s Pies Restaurant & Bakery.
• Phase 9B involves removing and constructing concrete sidewalk panels, as well as traffic control, adjusting utility manholes and water valves to grade, re-establishing survey monuments, and replacing impacted existing pavement, painted striping, and pavement markings.
• Expanded Scope involves installing push button assemblies, Accessible Pedestrian Signals (“APS”), and conduit, as well as removing and constructing concrete sidewalk panels.

The City Council awarded the construction contract agreement for Phase 9 to CT&T Concrete Paving, Inc. on September 25, 2025. Construction is now complete.

Documents Available for Review
The final record plans and specifications reflecting completion of the Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 9 as prepared by the project engineer (NV5, Inc.) are available for public review at City Hall during normal working hours.

Report Prepared With: April Baumgarten, Public Works Administrator

7.2 DISTRIBUTION OF THE RALPH M. BROWN ACT
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).

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9.1 FISCAL YEARS 2026-36 PAVEMENT

MANAGEMENT PLAN
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ITEM 9.1
CC  02-24-2026 Item 9.1 – Page 1 of 5
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Macon, City Manager
FOR: February 24, 2026 City Council Meeting
SUBJECT: Fiscal Years 2026-36 Pavement Management Plan
Recommendation

1. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS,

CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 (M2) PROGRAM, ADOPTING A PAVEMENT MANAGEMENT PLAN FOR FISCAL YEARS 2026-27 THROUGH 2035-36,

AND DETERMINING AND CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
AND

Background
The City maintains approximately 9.8 centerline miles of pavement on four public streets (El Toro Road, Moulton Parkway, Ridge Route Drive, and Santa Maria Avenue). Centerline miles measure the length of streets, irrespective of the number of vehicle travel lanes.

Orange County cities are required to adopt and update a pavement management plan at least every two years to remain eligible to receive Measure M2 (OC Go) funds. The format and process required to be used in the preparation of pavement management plans is established by the Orange County Transportation Authority (“OCTA”).

ITEM 9.1
Item 9.1 – Page 2 of 5 CC  02-24-2026
The City Council most recently adopted a pavement management plan on March 30, 2024 for Fiscal Years 2024-34.

Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on the proposed Fiscal Years 2026-36 Pavement Management Plan (Attachment A). Staff recommends that the City Council adopt the proposed Fiscal Years 2026-36 Pavement Management Plan to comply with Measure M2 (OC Go) requirements and assist with the strategic development of capital improvement projects.

The proposed Pavement Management Plan was prepared by Kimley-Horn and Associates, Inc. Kimley-Horn also prepared the City’s Fiscal Years 2024-34 Pavement Management Plan and has provided similar services for the cities of Agoura Hills, Artesia, and Monterey.

Existing Conditions
Following field inspections conducted in October 2025, the City’s pavement was found to be in “good” condition, overall, with a citywide Pavement Condition Index (“PCI”) of 81.90 of 100.00, which is a decrease of 6.10 from the previous October 2023 measurement date.

A memorandum from Kimley-Horn with additional information regarding the circumstances leading to the 6.10 decrease in PCI is included as Attachment B.

Table 1: Citywide PCI Measurements
Measurement Date Citywide PCI Change in Citywide PCI
from Prior Measurement
October 2025 81.90* (6.10)
October 2023 88.00 1.40
November 2021 86.60 0.43
February 2020 86.17 (2.63)
March 2018 88.80 -
5-Cycle Median PCI** 86.60
* The current fiscal year’s pavement management work on eastbound Santa Maria Avenue between Santa Vittoria and Moulton Parkway, and at the intersection of Moulton Parkway/Santa Maria Avenue, is not reflected in the October 2025 Citywide PCI as construction had not yet begun at the time of the field inspections. During the October 2025 field inspections, those eastbound Santa Maria Avenue segments were found to have a blended (average) PCI of 74.77, which is anticipated to increase to 100.00 following completion of the current fiscal year’s pavement management work. ** “5-Cycle Median PCI” is the midpoint of the five most recent Citywide PCI measurements.

Proposed Pavement Management Plan
While not required by OCTA, the proposed Pavement Management Plan includes a 10-fiscal- ITEM 9.1
CC  02-24-2026 Item 9.1 – Page 3 of 5
year – instead of seven-fiscal-year – maintenance and rehabilitation plan. That extended planning horizon assists with budgeting and long-range planning.

The proposed Pavement Management Plan would maintain the City’s streets in “good” condition or above for each of the next 10 fiscal years. The Citywide PCI is estimated to increase from the most recent measurement of 81.90 to 85.50 in Fiscal Year 2031-32. Please note that each year’s PCI is an estimate based on greater projections and assumptions than the year prior. On a biennial basis, actual conditions are assessed via field inspections.

The following tables summarize changes in the proposed Pavement Management Plan that would affect the current and next two-year budgets. The Fiscal Impact section of this agenda report contains additional information on anticipated costs and funding.

Table 2: Impact of Proposed Pavement Management Plan on Current Two-Year Budget Fiscal Year Current Project Proposed Project
2025-26 Eastbound Santa Maria Avenue
between Santa Vittoria Avenue and
Moulton Parkway.

Budget: $440,480 (including
$93,700 to be reimbursed by the
City of Laguna Hills for work in their
jurisdiction)
N/A – Project is underway
2026-27 Northbound Moulton Parkway
between City Limits and Calle
Cortez.

Budget: $393,997
October 2025 Blended PCI: 73.83
Westbound El Toro Road between
Moulton Parkway and Home
Depot/Town Centre.

Budget: $276,000
October 2025 PCI: 60.40
Net Fiscal Impact on Fiscal Years 2025-27: Fiscal Year 2026-27 appropriations would be $117,997 lower than previously anticipated.

Table 3: Impact of Proposed Pavement Management Plan on Next Two-Year Budget Fiscal Year Current Project Proposed Project
2027-28 Westbound El Toro Road between
Moulton Parkway and Calle
Sonora.

Budget: $333,408
October 2025 Blended PCI: 67.75
(A portion of the “Current Project” for
Fiscal Year 2027-28 is proposed to be
completed in Fiscal Year 2026-27,
resulting in an October 2025 PCI of
Northbound and Southbound
Moulton Parkway between El Toro
Road and Via Campo Verde.

Budget: $314,000
October 2025 PCI: 68.55
Note: Staff recommends advancing
this project to Fiscal Year 2026-27. If
advanced, it would be completed
ITEM 9.1
Item 9.1 – Page 4 of 5 CC  02-24-2026

75.10 for the remaining segment.) together with the proposed project for Fiscal Year 2026-27. No
pavement management work would
occur in Fiscal Year 2027-28.
2028-29 Northbound Moulton Parkway
between Via Campo Verde and
Gate 12.

Budget: $331,000
October 2025 Blended PCI: 68.20
(A portion of the “Current Project” for
Fiscal Year 2028-29 is proposed to be
completed in Fiscal Year 2027-28 (or
sooner if the City Council approves
staff’s recommendation to advance
the project), resulting in an October
2025 PCI of 72.00 for the remaining
segment.)
Southbound Moulton Parkway
between Santa Maria Avenue and
Laguna Woods Village Gate 12.

Budget: $375,000
October 2025 Blended PCI: 70.25
Net Fiscal Impact on Fiscal Years 2027-29: When the budget is adopted, appropriations would need to be $24,592 higher than previously anticipated.

Proposed Advancement of Certain Work
To offset a portion of the recent decrease in Citywide PCI more expeditiously, and due to the proximity of the project areas, staff recommends completing the proposed projects for fiscal years 2026-27 and 2027-28 together in Fiscal Year 2026-27. Doing so would require increasing existing Fiscal Year 2026-27 appropriations by $196,003. Appropriations for the two fiscal years thereafter would be $289,408 lower than previously anticipated.

Next Steps
If the recommended action is taken at today’s meeting, staff would incorporate the proposed Pavement Management Plan and the direction to advance the proposed project for Fiscal Year 2027-28 into the next proposed update of the Capital Improvement Program and corresponding budget adjustments.

Fiscal Impact
Pavement management plans are planning documents and do not directly result in actual or committed expenditures. Funding for projects recommended in pavement management plans is considered as part of the budget development process. The funding necessary to implement the proposed Pavement Management Plan would be considered during the next proposed update of the Capital Improvement Program.

At present, all funding for future pavement management plan projects is projected to be ITEM 9.1
CC  02-24-2026 Item 9.1 – Page 5 of 5
drawn from the Road Maintenance & Rehabilitation Program Fund, which contains revenue raised through the Road Repair and Accountability Act of 2017 (“Senate Bill 1”). Even with the budget changes recommended in the proposed Pavement Management Plan and by staff, the Road Maintenance & Rehabilitation Program Fund is anticipated to have sufficient monies to fund all contemplated projects.

Environmental Review
The City Council is asked to find that the proposed resolution is not subject to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. CEQA Guidelines Section 15378(b)(2) excludes “[c]ontinuing administrative. . . activities, such as . . . general policy and procedure making” and Section 15378(b)(5) excludes “[o]rganizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” from its definition of “project.” Report Prepared With: April Baumgarten, Public Works Administrator Attachments: A – Proposed Resolution
Exhibit A – Proposed Pavement Management Plan
B – Memorandum from Kimley-Horn and Associates
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ITEM 9.1 – Attachment A
R 26-XX 1 XX-XX-2026

CITY OF LAGUNA WOODS
RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS,

CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 (M2) PROGRAM, ADOPTING A PAVEMENT MANAGEMENT PLAN FOR FISCAL YEARS 2026-27 THROUGH 2035-36,

AND DETERMINING AND CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City is required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority (“OCTA”) in order to remain eligible to receive Measure M2 funds; and
WHEREAS, the City is required to adopt and update a Pavement Management Plan, using the required format, regarding the status of road pavement conditions and implementation of the Pavement Management Plan on a biennial basis; and WHEREAS, the City is required to provide a Pavement Management Plan that manages the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads; and WHEREAS, the Pavement Management Plan must be updated and adopted by June 30, 2026 for the City to remain eligible to receive Measure M2 funds; and WHEREAS, the Pavement Management Plan has been updated as required by the OCTA, and staff recommends that the City Council adopt the same to comply with Measure M2 requirements and assist with the strategic development of capital improvement projects.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council does hereby inform the OCTA that:
a) The Pavement Management Plan is in conformance with the Pavement Management Plan Submittal Template provided in the Countywide Pavement Management Plan Guidelines.
b) The City hereby adopts a Pavement Management Plan and will provide an updated Pavement Management Plan report, using the required format, to the OCTA by June 30, 2026. The updated Pavement Management Plan is attached hereto as Exhibit A.

ITEM 9.1 – Attachment A
R 26-XX 2 XX-XX-2026
c) The City Engineer or their designee is authorized to sign the Pavement Management Plan certification form.

SECTION 2. After reviewing the entire project record, the City Council hereby determines and certifies that the resolution is not subject to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. CEQA Guidelines Section 15378(b)(2) excludes “[c]ontinuing administrative. . . activities, such as . . . general policy and procedure making” and Section 15378(b)(5) excludes “[o]rganizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” from its definition of “project.” SECTION 3. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED AND ADOPTED this XX day of XX 2026.
_____________________________________
ANNIE MCCARY, Mayor
ATTEST:
_____________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 9.1 – Attachment A
R 26-XX 3 XX-XX-2026

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 26-XX was duly adopted by the City Council of the City of Laguna Woods at an adjourned regular meeting thereof, held on the XX day of XX 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_______________________________________
YOLIE TRIPPY, CMC, City Clerk
This page is intentionally blank.

Laguna Woods
Pavement
Management Plan
Prepared by: Kimley-Horn
Submitted to OCTA: [Date]
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 1
Agency Submittal Table of Contents
I. Pavement Management Plan Certification......................................................................................................... 2 II. Executive Summary........................................................................................................................................... 3 III. Background....................................................................................................................................................... 4 IV. Current Pavement Conditions (PCI) ................................................................................................................... 5 V. Projected Pavement Conditions (PCI) ................................................................................................................ 5 VI. Alternative Funding Levels................................................................................................................................. 6 Maintain Existing Average Network PCI................................................................................................................. 6 Improve Average Network PCI............................................................................................................................... 6 VII. Current and Projected Backlog by Year of Pavement Maintenance Needs.......................................................... 7 VIII. Centerline Mileage............................................................................................................................................ 7 IX. Percentage of Network in Each of Five Condition Categories Based on Centerline Miles...................................... 8 X. Reduction in Local Match .................................................................................................................................. 9 XI. Appendix A – Ten-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level and Maintenance of Current SystemPCIs........................................................................................................ 10 XII. Appendix B – Complete Listing of Current Street Conditions............................................................................ 12 XIII. Appendix C – GIS Digital Data .......................................................................................................................... 14 Introduction........................................................................................................................................................ 14 Structure of GIS Data........................................................................................................................................... 14 XIV. Appendix D – Quality Assurance/Quality Control Plan...................................................................................... 16 Introduction........................................................................................................................................................ 16 Objectives........................................................................................................................................................... 16 Structure of QA/QC Plan...................................................................................................................................... 16 Condition Survey Procedures............................................................................................................................... 17 Accuracy Required for Data Collection................................................................................................................. 18 PCI Comparison with Past Surveys....................................................................................................................... 19 Inspector’s Qualifications and Experience............................................................................................................ 20 Safety Procedures ............................................................................................................................................... 20 XV. Appendix E – Pavement Management Data Files............................................................................................. 23 XVI. Appendix F – GIS Maps – Current Conditions................................................................................................... 24 ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 2
I. Pavement Management Plan Certification
The City of Laguna Woods certifies that it has a Pavement Management Plan (PMP) in conformance with the criteria stated in the Orange County Transportation Authority (OCTA) Ordinance No. 3. This ordinance requires that a PMP be in place and maintained to qualify for allocation of revenues generated from renewed Measure M (M2).

The plan was developed by Kimley-Horn 1 using PAVER 7.1, a pavement management system, conforming to American Society of Testing and Materials (ASTM) Standard D6433, and contains, at a minimum, the following elements:
• Inventory of the Master Plan of Arterial Highways (MPAH) and local routes reviewed and updated biennially. The last update of the inventory was completed in October 2025 for (Arterial) MPAH streets. The Laguna Woods pavement network does not contain local streets. • Assessment of pavement conditions for all routes in the system, updated biennially. The last field review of pavement condition was completed in October 2025. • Percentage of all sections of pavement needing:
o Preventive Maintenance: 42.2%
o Rehabilitation: 24.4%
o Reconstruction: 0.0%
• Budget needs for Preventive Maintenance, Rehabilitation, and/or Reconstruction of deficient sections of pavement for:
o Current biennial period: $2,634,000
o Following biennial period: $2,797,000
• Funds budgeted or available for Preventive Maintenance, Rehabilitation, and/or Reconstruction:
o Current biennial period: $621,000
o Following biennial period: $689,000
• Backlog by year of unfunded pavement rehabilitation, restoration, and reconstruction needs. • The Pavement Management Plan is consistent with countywide pavement condition assessment standards as described in the OCTA Countywide Pavement Management Plan Guidelines adopted by the OCTA Board of Directors.

A copy of this certification is being provided to the Orange County Transportation Authority.

Submitted by:

Gerald Tom, PE, TE City of Laguna Woods
Name (Print) Jurisdiction
[Date]
Signed Date
City Engineer
Title
1 An electronic copy of the Pavement Management Plan (with PAVER or StreetSaver compatible files) has been, or will be, submitted with the certification statement.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 3
II. Executive Summary
The roadway network in the City of Laguna Woods, California represents a significant investment by the residents of Laguna Woods. Getting to, from, and around the City depends on the serviceability of its roadway network. When roadway pavements become distressed with ruts, potholes, and cracks, it impacts the community: trips take longer, the ride is bumpier, and vehicle maintenance costs increase.

The City of Laguna Woods executed a Pavement Management Plan update to investigate current conditions of approximately 9.8 miles of its roadway network. The information provided in this report details the methodology used to collect and analyze pavement distress data and existing pavement conditions across the City’s roadway network.

The results of the analysis indicate that as of October 2025, the Laguna Woods pavement network has a pavement condition index (PCI) value of 81.9. Approximately 75% of inspected pavement is in Good or better condition. Approximately 25% is in Fair condition, and 0% is in Poor or worse condition. This distribution of conditions is concentrated on the upper end of the PCI scale.

In recent Capital Improvement Program (CIP) projects, the City has found success with pavement performance and aesthetics by executing a single mill and overlay project each year. This report lists CIP project recommendations for the next 10 years. Projects are assumed to consist of only mill and overlay and range from approximately $175,000 to $495,000 annually including inflation.

The City provided Kimley-Horn with contractor bid tabs for its recent fiscal year 2025 mill and overlay project on eastbound Santa Maria Avenue. These costs were converted into unit costs and separated into administrative and construction/material categories. Design costs are estimated at 5% of the construction cost and included in the Administration costs.

Kimley-Horn developed CIP project limits and priorities by identifying sections with the lowest PCI value in the network and then including adjacent sections where possible. Ten potential CIP projects for fiscal years 2025 through 2034 were determined and are presented with costs. Projects for fiscal years 2025-26 and 2026-27 have already been budgeted in the City’s Budget & Work Plan; however, this report proposes a change to the Fiscal Year 2026-27 project.

Current and historical inspection data dating back to 2014 was used within the PAVER software to model the City’s average pavement deterioration rate. Through this process, it was found that pavements degrade at a rate of approximately 0.67 PCI points per year on average. This deterioration rate was used to determine the projected PCI values at the time of each CIP project.

The results of this pavement condition analysisindicate that the overall PCI condition of the Project network is Good as of October 2025. This analysis was conducted in accordance with the methodology described herein, which constitutes the best available methodology for pavement analysis using a visual evaluation technique.

The pavement condition analysis summarized here was conducted at the network level and is not meant to replace the engineering and planning judgment required for project-level analysis and design work. KimleyHorn has no control over the cost of labor, materials, equipment, or broader market conditions. Projects identified as needing work in the near-term should be evaluated by the City on a case-by-case basis to ensure that the network-level decisions appropriately translate to the individual project.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 4
III. Background
The City’s roadway network was evaluated in accordance with the standard method for conducting visual pavement evaluations, ASTM D6433 Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. Using this method, trained and OCTA-certified personnel evaluated the Laguna Woods roadway network to assess pavement conditions by documenting distresses visible on the roadway surface. The ASTM method relies on selecting representative roadway areas and tabulating pavement distress types, quantities, and severities to determine the PCI value for the roadway section. Higher PCI scores represent better pavement conditions. A PCI value of 100 signifies a road in excellent condition while a PCI value of 0 represents a road in failed condition. PCI values are assigned a condition category.

Pavement conditions deteriorate over time as vehicle loading, environmental conditions, and drainage undermine the integrity of the pavement structure. Well-timed maintenance and rehabilitation (M&R) activities can slow or reverse this deterioration. Systematically applying M&R treatments to the pavement surface before significant distress has been observed helps preserve pavement conditions and extends the pavement lifespan. Repairing the pavement after damage has occurred increases costs, often significantly.

Figure III-1 below illustrates the financial impact of performing roadway M&R at different times in the pavement life cycle, with pavements in the poorest condition requiring costlier M&R treatments.

Figure III-1
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 5
IV. Current Pavement Conditions (PCI)
Current Network PCI Current MPAH PCI Current Local PCI

81.9 81.9 N/A
V. Projected Pavement Conditions (PCI)
Projected PCI values by year under existing or expected funding levels for the next seven fiscal years are shown in the table below. The starting point for PCI projections is assumed to be the inspection date of October 22, 2025.

Fiscal Year Current Funding Entire Network
PCI MPAH Local
Today $250,000 81.9 81.9 N/A
2025-26 $345,000 82.3 82.3 N/A
2026-27 $276,000 82.9 82.9 N/A
2027-28 $314,000 83.4 83.4 N/A
2028-29 $375,000 84.1 84.1 N/A
2029-30 $494,000 84.9 84.9 N/A
2030-31 $298,000 85.1 85.1 N/A
2031-32 $334,000 85.5 85.5 N/A
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 6
VI. Alternative Funding Levels
Maintain Existing Average Network PCI
Fiscal Year Maintain
Funding
Entire Network
PCI MPAH Local
Today N/A 81.9 81.9 N/A
2025-26 $217,443 81.7 81.7 N/A
2026-27 $246,502 81.7 81.7 N/A
2027-28 $250,269 81.8 81.8 N/A
2028-29 $218,493 81.7 81.7 N/A
2029-30 $231,632 81.7 81.7 N/A
2030-31 $240,869 81.6 81.6 N/A
2031-32 $237,119 81.5 81.5 N/A
Improve Average Network PCI
Fiscal Year
Increase PCI
Funding
Entire Network
PCI MPAH Local
Today $250,000 81.9 81.9 N/A
2025-26 $345,000 82.3 82.3 N/A
2026-27 $276,000 82.9 82.9 N/A
2027-28 $314,000 83.4 83.4 N/A
2028-29 $375,000 84.1 84.1 N/A
2029-30 $494,000 84.9 84.9 N/A
2030-31 $298,000 85.1 85.1 N/A
2031-32 $334,000 85.5 85.5 N/A
The “Improve Average Network PCI” table is identical to the “Current Funding” table because it meets the OCTA’s standard of improving the overall PCI after seven years of funding. The “Improve Average Network PCI” table reflects the recommendations provided in Appendix A.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 7
VII. Current and Projected Backlog by Year of Pavement Maintenance Needs Fiscal Year Current Funding
Backlog
Maintain PCI
Backlog Increase PCI Backlog
Current $2,409,000 $3,524,941 $2,409,000
2025-26 $2,131,000 $3,894,031 $2,131,000
2026-27 $2,003,000 $4,117,510 $2,003,000
2027-28 $2,331,000 $3,990,766 $2,331,000
2028-29 $2,098,000 $4,420,715 $2,098,000
2029-30 $1,786,000 $4,321,705 $1,786,000
2030-31 $1,541,000 $5,023,894 $1,541,000
2031-32 $1,253,000 $5,174,611 $1,253,000
VIII. Centerline Mileage
Entire Pavement Network MPAH Local Roads

9.8 miles 9.8 miles 0 miles
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 8
IX. Percentage of Network in Each of Five Condition Categories Based on Centerline Miles
Condition
Category
PCI
Range Network
Percent
Area of
Total
Pavement
Area of
Pavement
(sf)
Percent
Centerline
Mileage of
Network
Centerline
Mileage of
Network
Very Good 86-100
MPAH 32.7% 689,853

32.3%

3.2 Local N/A N/A N/A
Good 75-85
MPAH 42.1% 886,189

42.2%

4.1 Local N/A N/A N/A
Fair 60-74
MPAH 25.2% 530,906

25.5%

2.5 Local N/A N/A N/A
Poor 41-59
MPAH 0% 0
0%
0 Local N/A N/A N/A
Very Poor 0-40
MPAH 0% 0
0%
0 Local N/A N/A N/A
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 9
X. Reduction in Local Match
A local agency match reduction of 10% of the eligible cost for Project O submitted for consideration of funding through the Comprehensive Transportation Funding Programs (CTFP) call for projects is available if the local agency either:
a. Shows measurable improvement of paved road conditions during the previousreporting period defined as an overall weighted (by area) average system improvement of one Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area) average PCI in the Master Plan of Arterial Highways (MPAH) or local street categories; or
b. Have road pavement conditions during the previous reporting period, within the highest 20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher, otherwise defined as in “good condition”.

Road conditions found through preparation of this PMP show that the City is eligible for Local Match Reduction based on the current network weighted PCI of 81.9. Additionally, the City has demonstrated on page 5 (V. Projected Pavement Conditions (PCI) – Current Funding) that the City’s weighted-average PCI (by area) remains above a PCI of 75 after seven years.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 10
XI. Appendix A – Ten-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level and Maintenance of Current System PCIs The ten-year plan for road maintenance and rehabilitation is based on current and projected budget.

Street sectionsselected for treatment are identified here.

MPAH
Limits of Work
Street Name From To
Length of
Segment
(ft)
Width of
Segment
(ft)
Measured
Pavement
Area (SF)
Type of
Treatment
Cost of
Treatment Total Year of Treatment

SANTA MARIA

AVENUE EB

SANTA VITTORIA WESTERN LAGUNA
HILLS CITY LIMIT 756 25 19,082 Mill & Overlay $79,000
$345,000 FY 25-26 WEST OF VIA VISTA
/ LH CITY LIMIT SAN REMO DRIVE 552 25 16,240 Mill & Overlay $67,000

SAN REMO DRIVE MOULTON
PARKWAY 1,712 25 48,180 Mill & Overlay $199,000

EL TORO

ROAD WB MOULTON PKWY
HOME

DEPOT/TOWN
CENTER
1,495 38 64,885 Mill &
Overlay $276,000 $276,000 FY 26-27

MOULTON
PARKWAY NB VIA CAMPO VERDE EL TORO RD 710 40 38,896 Mill & Overlay $171,000 $314,000 FY 27-28

MOULTON
PARKWAY SB EL TORO RD VIA CAMPO VERDE 720 40 32,690 Mill & Overlay $143,000

MOULTON
PARKWAY SB SANTA MARIA GATE NO.12 1,995 40 83,152 Mill & Overlay $375,000 $375,000 FY 28-29

MOULTON

PARKWAY NB
CITY LIMITS 738'
S/CALLE ARAGON CALLE ARAGON 755 40 29,808 Mill & Overlay $139,000 CALLE ARAGON VIA IGLESIA 575 40 25,808 $494,000 FY 29-30 Mill & Overlay $120,000
VIA IGLESIA CALLE CORTEZ 1,210 39 50,614 Mill &
Overlay $235,000

SANTA MARIA

AVENUE WB

SAN REMO DRIVE WEST OF VIA VISTA
/ LH CITY LIMITS 552 30 19,704 Mill & Overlay $95,000
$298,000 FY 30-31 WESTERN LAGUNA
HILLS CITY LIMIT SANTA VITTORIA 772 25 18,621 Mill & Overlay $89,000

SANTA VITTORIA BC OF AVENIDA
SOSIEGA 812 25 23,832 Mill & Overlay $114,000

MOULTON
PARKWAY NB EL TORO RD GATE NO.12 1,518 40 67,802 Mill & Overlay $334,000 $334,000 FY 31-32

MOULTON
PARKWAY SB GATE NO.12 EL TORO RD 1,515 40 72,426 Mill & Overlay $367,000 $367,000 FY 32-33

EL TORO

ROAD WB

HOME DEPOT /
TOWN CENTER CALLE SONORA 750 42 33,150 Mill & Overlay $174,000 $174,000 FY 33-34

SANTA MARIA

AVENUE WB

MOULTON
PARKWAY SAN REMO DRIVE 1,732 30 49,952 Mill & Overlay $269,000 $269,000 FY 34-35

EL TORO

ROAD EB
584' W/ ALISO
CREEK ROAD ALISO CREEK ROAD 580 42 25,368 None $0
$0 N/A
ALISO CREEK ROAD CALLE CORTA 1,310 42 57,924 None $0
CALLE CORTA TANAGER LANE 1,172 42 48,532 None $0
TANAGER LANE CANYON WREN LN 2,085 42 87,728 None $0
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 11
MPAH
Limits of Work
Street Name From To
Length of
Segment
(ft)
Width of
Segment
(ft)
Measured
Pavement
Area (SF)
Type of
Treatment
Cost of
Treatment Total Year of Treatment

EL TORO

ROAD EB
CANYON WREN LN CALLE SONORA 1,545 42 68,908 None $0
$0 N/A

CALLE SONORA HOME DEPOT/
TOWN CENTER 750 42 36,091 None $0

HOME DEPOT/
TOWN CENTER MOULTON PKWY 1,515 39 76,409 None $0
MOULTON PKWY WILLOW CENTER 580 35 20,795 None $0

WILLOW CENTER CHURCHES
INTERSECTION 580 33 21,692 None $0

CHURCHES
INTERSECTION AVENIDA SEVILLA 1,175 34 45,915 None $0

AVENIDA SEVILLA PASEO DE
VALENCIA 1,585 34 63,918 None $0

EL TORO

ROAD WB

PASEO DE
VALENCIA AVENIDA SEVILLA 1,585 34 57,258 None $0
$0 N/A

AVENIDA SEVILLA CHURCHES
INTERSECTION 1,185 34 42,896 None $0

CHURCHES
INTERSECTION WILLOW CENTER 580 34 20,430 None $0
WILLOW CENTER MOULTON PKWY 580 34 28,230 None $0
CALLE SONORA CANYON WREN LN 1,560 42 68,832 None $0
CANYON WREN LN TANAGER LN 2,105 42 90,255 None $0
TANAGER LN CALLE CORTA 1,175 42 52,775 None $0
CALLE CORTA ALISO CREEK RD 1,315 42 56,577 None $0
ALISO CREEK RD 528' SW/ALISO
CREEK 590 43 28,656 None $0

MOULTON
PARKWAY NB CALLE CORTEZ VIA CAMPO VERDE 2,235 40 95,498 None $0 $0 N/A

MOULTON

PARKWAY SB
VIA CAMPO VERDE CALLE CORTEZ 2,215 40 90,718 None $0
$0 N/A
CALLE CORTEZ VIA IGLESIA 1,205 40 48,200 None $0
VIA IGLESIA CALLE ARAGON 555 40 25,063 None $0
CALLE ARAGON CITY LIMITS 738'
S/CALLE ARAGON 735 40 29,786 None $0

RIDGE ROUTE

DRIVE EB

MOULTON

PARKWAY
350' E / MOULTON
PARKWAY 425 36 16,040 None $0 $0 N/A

SANTA MARIA

AVENUE EB

BC OF AVENIDA
SOSIEGA SANTA VITTORIA 815 25 24,390 None $0 $0 N/A

SANTA MARIA

AVENUE WB

MOULTON
PARKWAY SAN REMO DRIVE 1,732 30 49,952 None $0 $0 N/A
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 12
XII. Appendix B – Complete Listing of Current Street Conditions MPAH
Street Name From To Width of
Segment (ft)
Measured
Area (SF) Current PCI Most Recent Inspection Date

EL TORO ROAD EB
584' W / ALISO
CREEK ROAD ALISO CREEK ROAD 42 25,368 76.6 10/22/2025
ALISO CREEK ROAD CALLE CORTA 42 57,924 86.8 10/22/2025
CALLE CORTA TANAGER LANE 42 48,532 82.0 10/22/2025
TANAGER LANE CANYON WREN LN 42 87,728 79.9 10/22/2025
CANYON WREN LN CALLE SONORA 42 68,908 82.5 10/22/2025

CALLE SONORA HOME DEPOT /
TOWN CENTER 42 36,091 90.0 10/22/2025

HOME DEPOT /
TOWN CENTER MOULTON PKWY 39 76,409 83.7 10/22/2025
MOULTON PKWY WILLOW CENTER 35 20,795 93.7 10/22/2025

WILLOW CENTER CHURCHES
INTERSECTION 33 21,692 92.2 10/22/2025

CHURCHES
INTERSECTION AVENIDA SEVILLA 34 45,915 93.5 10/22/2025

AVENIDA SEVILLA PASEO DE
VALENCIA 34 63,918 80.4 10/22/2025

EL TORO ROAD WB

PASEO DE
VALENCIA AVENIDA SEVILLA 34 57,258 76.6 10/22/2025

AVENIDA SEVILLA CHURCHES
INTERSECTION 34 42,896 92.6 10/22/2025

CHURCHES
INTERSECTION WILLOW CENTER 34 20,430 92.7 10/22/2025
WILLOW CENTER MOULTON PKWY 34 28,230 94.6 10/22/2025

MOULTON PKWY HOME DEPOT /
TOWN CENTER 38 64,885 60.4 11/24/2025

HOME DEPOT /
TOWN CENTER CALLE SONORA 42 33,150 75.1 10/22/2025
CALLE SONORA CANYON WREN LN 42 68,832 83.6 10/22/2025
CANYON WREN LN TANAGER LN 42 90,255 94.9 10/22/2025
TANAGER LN CALLE CORTA 42 52,775 80.7 10/22/2025
CALLE CORTA ALISO CREEK RD 42 56,577 97.0 10/22/2025
ALISO CREEK RD 528' SW/ALISO
CREEK 43 28,656 97.1 10/22/2025

MOULTON

PARKWAY NB
CITY LIMITS 738' S /
CALLE ARAGON CALLE ARAGON 40 29,808 72.2 10/22/2025
CALLE ARAGON VIA IGLESIA 40 25,808 77.7 10/22/2025
VIA IGLESIA CALLE CORTEZ 39 50,614 71.6 10/22/2025
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 13
MPAH
Street Name From To Width of
Segment (ft)
Measured
Area (SF) Current PCI Most Recent Inspection Date

MOULTON

PARKWAY NB
CALLE CORTEZ VIA CAMPO VERDE 40 95,498 94.6 10/22/2025
VIA CAMPO VERDE EL TORO RD 40 38,896 64.4 11/24/2025
EL TORO RD GATE NO.12 40 67,802 72.0 11/24/2025
GATE NO.12 SANTA MARIA 40 83,222 81.1 10/22/2025

MOULTON

PARKWAY SB
SANTA MARIA GATE NO.12 40 83,152 68.1 11/24/2025
GATE NO.12 EL TORO RD 40 72,426 72.4 11/24/2025
EL TORO RD VIA CAMPO VERDE 40 32,690 72.7 10/22/2025
VIA CAMPO VERDE CALLE CORTEZ 40 90,718 94.9 10/22/2025
CALLE CORTEZ VIA IGLESIA 40 48,200 84.0 10/22/2025
VIA IGLESIA CALLE ARAGON 40 25,063 83.4 10/22/2025
CALLE ARAGON CITY LIMITS 738'
S/CALLE ARAGON 40 29,786 90.9 10/22/2025

RIDGE ROUTE

DRIVE EB

MOULTON

PARKWAY
350' E / MOULTON
PARKWAY 36 16,040 77.1 11/24/2025

SANTA MARIA

AVENUE EB

BC OF AVENIDA
SOSIEGA SANTA VITTORIA 25 24,390 88.8 10/22/2025

SANTA VITTORIA WESTERN LAGUNA
HILLS CITY LIMIT 25 19,082 75.3 10/22/2025

WEST OF VIA VISTA
/ LH CITY LIMIT SAN REMO DRIVE 25 16,240 75.9 10/22/2025

SAN REMO DRIVE MOULTON
PARKWAY 25 48,180 73.1 10/22/2025

SANTA MARIA

AVENUE WB

MOULTON
PARKWAY SAN REMO DRIVE 30 49,952 76.5 10/22/2025

SAN REMO DRIVE WEST OF VIA VISTA
/ LH CITY LIMITS 30 19,704 75.5 10/22/2025

WESTERN LAGUNA
HILLS CITY LIMIT SANTA VITTORIA 25 18,621 71.7 11/24/2025

SANTA VITTORIA BC OF AVENIDA
SOSIEGA 25 23,832 74.3 10/22/2025
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 14
XIII. Appendix C – GIS Digital Data
Introduction
The OCTA GIS Section maintains a spatial inventory of transportation infrastructure which mostly consists of major arterial streets, roads, and highways. A key component of road information is pavement condition. Maintaining an inventory of pavement condition will enhance OCTA’s GIS visualization and analysis capabilities and assist in understanding the transportation investment needs throughout the region. Therefore, a GIS dataset in digital format should be included in thisreport.

If the agency is unable to provide pavement data in the requested GIS format, a request for exception must be submitted by the agency. When requesting an exception, the agency must provide a letter signed by the Public Works Director with an explanation and a timeline of when the agency will have capabilities of providing pavement data in the required GIS digital format.

Structure of GIS Data
The GIS dataset must consist of linear geographic features that represent road/street segments. All segments that are part of the report should be included in the GIS dataset. The attribute information of each segment should generally follow the format of the Complete Listing of Current Street Conditions in Appendix B above.

The GIS data requirements are discussed below. Most commercial and open-source GIS software provide industry-standard tools to manage GIS data to meet these requirements.

GIS Digital Data Format
The GIS data must be submitted in either one of the following formats:
• Esri Shapefile, or
• Esri File Geodatabase
Metadata
The GIS data are required to have associated metadata. The minimum metadata items required are:
• Title of Dataset
• Tags (A set of words that can be used by GIS to search for the resource. For example:
“pavement”, “transportation”, “roads”)
• Summary (A brief purpose statement of the dataset)
• Description (A brief narrative of the dataset’s content) • Credits (A recognition of those who created or contributed to the resource) ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 15
Spatial Geometry Type
The spatial geometry of the segment features must be lines that represent the roadway centerline as accurately as possible.

Projection
The GIS data must have spatial reference information and have its coordinate system identified and embedded in or associated with the data file(s). All GIS data submitted to OCTA should be in the following projected coordinate system:
• NAD 1983 State Plane California VI FIPS 0406 (US Feet) - More information about this system can be found at: https://spatialreference.org/ref/epsg/nad83-california-zone-6-ftus/ GIS Feature Attributes
The required segment attributes are:
• Street name
• Unique segment identifier (Segment ID from original source if available) • Name of intersecting road at the beginning of a segment • Name of intersecting road at the end of the segment
• Current pavement condition index (PCI)
• Current PCI inspection date
• Length of road segment in feet
• Width of road segment in feet
• Paved area of road segment in square feet or square yards • Projected PCI at end of Seven-Year Road Maintenance and Rehabilitation Plan Additional attributes such as number of through travel lanes, direction of travel and pavement surface type may be provided. An example of a GIS attribute table for road segments is shown below (Note that there are additional attributes such as surface, functional class, and number of travel lanes).

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 16
XIV. Appendix D – Quality Assurance/Quality Control Plan Introduction
When performing data collection in any field, the need for quality control is paramount as it is essential for accurate planning, analysis, and design. This is particularly true when collecting pavement distress data for a pavement management system.

The Quality Assurance/Quality Control (QA/QC) Plan establishes minimum quality standards for performance and procedures for updates of the pavement management system.

Objectives
This document constitutes a formal QA/QC Plan for the City of Laguna Woods. It was prepared on 11/4/2025 and last revised on 11/6/2025.

Specifically, it is intended for the 2025 Pavement Management Plan Update. The focus is on the collection of network-level pavement distress data (defined by National Cooperative Highway Research Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as “Network-level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition indices or aggregated into composite condition indices.”) This document also addresses the QA/QC plan requirements of the Orange County Transportation Authority (OCTA)’s “Countywide Pavement Management Plan Guidelines” (section 2.4), originally adopted in May 2010.

Structure of QA/QC Plan
The following components are addressed in this QA/QC Plan:
• Condition survey procedures used
• Accuracy required for data collection
• Inspector qualifications and experience
• Safety
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 17
Condition Survey Procedures
The governing document in performing condition surveys for the City of Laguna Woods is ASTM D6433 “Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys.” Both asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The following distresses are collected for each pavement type.

Asphalt Concrete AC Pavements

1. Alligator (fatigue) cracking

2. Bleeding

3. Block cracking

4. Bumps and sags

5. Corrugation

6. Depression

7. Edge cracking

8. Joint reflection cracking

9. Lane/Shoulder drop off

10. Longitudinal & Transverse cracking

11. Patching and utility cut patching

12. Polished aggregate

13. Potholes

14. Railroad crossing

15. Rutting

16. Shoving

17. Slippage cracking

18. Swell

19. Weathering

20. Raveling
Portland Cement Concrete (Jointed) Blowup/ buckling

1. Corner breaks

2. Divided slab

3. Durability (“D”) cracking

4. Faulting

5. Joint seal damage

6. Lane/shoulder drop-off

7. Linear cracking

8. Patching (large) and utility cuts

9. Patching (small)

10. Polished aggregate

11. Popouts

12. Pumping

13. Punchout

14. Railroad crossing

15. Scaling, map cracking, and crazing

16. Shrinkage cracks

17. Spalling (corner)

18. Spalling (joint)
Any exceptions to the above procedures are discussed before any surveys are performed. These are documented in the paragraphs below.

All surveys are performed as walking surveys, and a minimum 10% sampling rate is utilized. Field crews are typically composed of two people. The safety of field personnel is paramount in all instances.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 18
The sample unit selected for assessment must be representative of the entire pavement section. This assumesthatthe section is homogenous. Ifitisnot homogeneous,then the section must be split according to the criteria agreed upon by the agency. Typically, the criteria used are:
• Pavement condition
• Construction age, if known
• Maintenance history, if known
• Traffic volumes (or functional classification as a surrogate) • Surface types (e.g., asphalt concrete or Portland cement concrete) • Geometric elements (e.g., width)
Any modificationsto the section inventory data are documented in the pavement management report.

A sample unit must be between 2,500 ± 1,000 square feet in conformance with ASTM D6433 protocols.

Typical sample unit dimensions are 100 feet long by the width of the street. Streetsthat are wider than 40 feet wide will have shorter lengths (generally 50 feet) or if they are divided by a raised median, separate sample units are taken in each direction.

Any pavement areas that are not representative of the section will be noted and surveyed as an additional sample unit.

Accuracy Required for Data Collection
The accuracy required for data collection has two components, both of which are further described in the following paragraphs.
• Re-inspections
• PCI comparisons with past surveys
Random and Systematic Re-Inspections
Random Re-inspections
Random re-inspections will include a representative selection across the following categories:
• Functional classes (e.g., MPAH, locals)
• Surface types (e.g., asphalt concrete or Portland cement concrete) • Pavement conditions (e.g., good, fair, poor)
• Inspection personnel
• Geographical areas, if applicable
Systematic Re-inspections
For systematic re-inspections, this could be due to observed trends such as specific treatment types (e.g., open-graded mixes), a specific inspector, or geographical area. In such cases, more than 5% will be re-inspected.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 19
Acceptability Criteria
At the time of re-inspection, the actual distresses will be re-inspected and verified, and any corrections made, if necessary. Distress types and severities must be the same and re-measured quantities within ±10% of the original measured quantity.

If corrections are required on more than 10% of the re-inspected sample unit, then an additional 5% will be re-inspected. This will continue until more than 95% of the re-inspected sections meet the acceptability criteria.

PCI Comparison with Past Surveys
As another level of quality control, new PCI values are compared with previous PCI values. If they differ by more than ±10 PCI points, these sections are automatically flagged for further investigation.

If PCI Increases 10 points
The section is investigated to see if a maintenance and rehabilitation event has occurred since the last survey but has not been recorded. Typically, these events may include activities such as:
• Crack sealing – changes medium or high severity cracking to low severity • Patching – alligator cracking that has been removed and patched, so that the resultant PCI is increased
• Surface seals
• Overlay
• Others
An up-to-date maintenance and rehabilitation history file in the pavement management database is desirable, both for historical accuracy and to provide additional quality control.

If PCI decreases 10 points
The section is checked to see if the average deterioration rate (usually 3 to 4 points per year) is exceeded. If the drop in PCI is within range of what is acceptable, no further action is required. If the drop is more than the acceptable range, a re-inspection will be performed. The default performance curves in the pavement management software form the basis for what is acceptable.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 20
Inspector’s Qualifications and Experience
The Kimley-Horn inspectors have attended formal training on pavement condition distress surveys.

This training was conducted prior to performing any work using the ASTM D6433 protocols, consistent with OCTA’s requirements.

Inspector Name Date of ASTM D6433
Training Training Conducted By:

Ali Zalghout 7/18/2024 OCTA
Jalen Rich 1/27/2023 OCTA
Resumes of the technicians utilized on this project are included as an attachment.

Safety Procedures
The City of Laguna Woods administers a health and safety program in compliance with the Cal Occupational Safety and Health Administration (OSHA) Title VIII, Section 3203.

Generally, the safety procedures include:
• Inspectors to wear a Class 2 or 3 safety vest at all times; • Flashing beacon on all vehicles utilized for surveys; and • Stopped vehicles to be parked at locations away from moving traffic (e.g., nearby parking, shoulders).

On streets where there is a high volume of traffic or high speeds, additional measures may be necessary, such as:
• Surveys to occur during off-peak periods or on weekends; • Additional inspector to watch out for traffic; and
• Traffic flaggers in extreme cases.
---End of QA/QC Plan---
ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 23
XV. Appendix E – Pavement Management Data Files
The Pavement Management data files shall be submitted to OCTA in spreadsheet format. This must include the following information:
• Street name and limits for all public streets
• Street identifiers (Branch ID, Section ID)
• Direction (if applicable)
• Beginning and ending of each section
• Length, widths, and true areas
• Functional Classification (MPAH, Local)
• Number of travel lanes
• PCI and date of inspection
• Type of recommended treatment
• Cost of recommended treatment
The Pavement Management data files are provided as an email attachment, or included as Appendix E.

ITEM 9.1 - Exhibit A to Attachment A
Pavement Management Plan Agency Submittal
Page | 24
XVI. Appendix F – GIS Maps – Current Conditions
ITEM 9.1 - Exhibit A to Attachment A
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1 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800

MEMORANDUM
To: City of Laguna Woods
From: Jalen Rich, EIT.

Kimley-Horn and Associates, Inc.

Date: January 27, 2026
Subject: Pavement Management Program – PCI Comparisons from 2023 to 2025

GENERAL OBSERVATIONS
Pavement condition evaluations are based on a visual assessment of representative sample units within each pavement section. When pavements begin transitioning into a more rapid stage of deterioration, this assessment process may capture distresses that were not present in prior evaluation cycles. In accordance with OCTA procedures, sections exhibiting pavement condition index (PCI) value drops greater than 10 points were flagged and reinspected. Results of the reinspected samples validated the accuracy of the current pavement conditions.

In sections where larger PCI drops were observed, the primary change from 2023 to 2025 was the appearance of medium-severity block cracking and, in some locations, structural (alligator/fatigue) cracking. These distress types tend to progress relatively quickly and can have a significant influence on PCI (10 to 15 points) once they begin to develop.

PCI reductions of this magnitude over a two-year period can occur when structural cracks not fully addressed with a mill and overlay begin to propagate to the surface. In such cases, existing cracks in the underlying pavement layers can migrate upward through the overlay in a short period of time. The rate at which this reflective cracking appears can also be affected by project-specific design and construction details, such as the extent of crack sealing prior to overlay, tack coat application rates, use of interlayers, and material properties. These measures can help reduce or delay reflective cracking but generally cannot eliminate it when structural deficiencies remain. Because Kimley-Horn was not involved in the original design or construction of these treatments, it is not possible to determine which of these factors may have influenced performance in this case.

Environmental conditions can further accelerate deterioration. Periods of heavier rainfall can allow water to infiltrate through newly formed cracks, contributing to weakening of the underlying layers and causing block cracking to transition more rapidly into alligator cracking.

Typical conditions are presented for 2023 and 2025 inspection cycles in Figure 1 through Figure 12 to illustrate the rapid progression of the distresses causing the large drop in PCI.

ITEM 9.1 - Attachment B
2 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800

SECTION-SPECIFIC CONSIDERATIONS
WB El Toro Rd (14256 W) from Moulton Pkwy to Home Depot Dwy 2023 PCI: 79.0, 2025 PCI: 60.4
In 2023, WB El Toro Rd from Moulton Pkwy to Home Depot Dwy generally exhibited a typical condition of linear cracking as shown in Figure 1. In 2025, many linear cracks have transitioned to interconnected cracks as shown in Figure 2, causing a significant drop in PCI.

Figure 1 – Typical 2023 Conditions
ITEM 9.1 - Attachment B
3 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Figure 2 – Typical 2025 Conditions
ITEM 9.1 - Attachment B
4 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Where the occasional interconnected crack existed in 2023, they were typically tight/narrow as shown in Figure 3. In 2025, the typical interconnected crack is wider as shown in Figure 4.

Figure 3 – 2023 Tight/Narrow Cracks
ITEM 9.1 - Attachment B
5 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Figure 4 – 2025 Wide Cracks
ITEM 9.1 - Attachment B
6 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 NB Moulton Pkwy (16005 N) from Via Campo Verde to El Toro Rd – (2023 PCI: 79, 2025 PCI:

64.4)
In 2023, NB Moulton Pkwy from Via Campo Verde to El Toro Rd began to exhibit occasional interconnected cracking as shown in Figure 5, but not to the extent observed in 2025. In 2025, the pavement generally exhibited a typical condition of interconnected cracking as shown in Figure 6.

Figure 5 – Typical 2023 Conditions
ITEM 9.1 - Attachment B
7 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Figure 6 – Typical 2025 Conditions
ITEM 9.1 - Attachment B
8 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Where interconnected cracks existed in 2023, they were typically tight/narrow and not fully interconnected as shown in Figure 7. In 2025, the typical interconnected crack is wider and fully interconnected as shown in Figure 8, which has the effect of reducing the PCI value.

Figure 7 – 2023 Tight/Narrow, Partially Interconnected Cracks ITEM 9.1 - Attachment B
9 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Figure 8 – 2025 Wide, Fully Interconnected Cracks
ITEM 9.1 - Attachment B
10 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 SB Moulton Pkwy (16004 S) from Santa Maria Ave to Gate 12 – (2023 PCI: 85, 2025 PCI: 68.1) In 2023, SB Moulton Pkwy From Santa Maria Ave to Gate 12 generally exhibited an observed typical condition of linear cracking as shown in Figure 9. In 2025, many linear cracks have transitioned to interconnected cracks as the typical condition as shown in Figure 10.

Figure 9 – Typical 2023 Conditions
ITEM 9.1 - Attachment B
11 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Figure 10 – Typical 2025 Conditions
ITEM 9.1 - Attachment B
12 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Where the occasional interconnected crack existed in 2023, they were typically tight/narrow as shown in Figure 11. In 2025, the typical interconnected crack is wider as shown in Figure 12.

Figure 11 – 2023 Tight/Narrow Cracks
ITEM 9.1 - Attachment B
13 kimley-horn.com 555 Capitol Mall #300, Sacramento, CA 95814 916-858-5800 Figure 12 – 2025 Wide Cracks

CONCLUSION
Overall, the observed pavement condition reductions and drops in PCI value are consistent with known pavement behavior once structural cracking begins to manifest at the surface.

ITEM 9.1 - Attachment B
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9.2 CITY HALL REFURBISHMENT AND SAFETY
PROJECT: PHASE 5
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ITEM 9.2
CC  02-24-2026 Item 9.2 – Page 1 of 4
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Macon, City Manager
FOR: February 24, 2026 City Council Meeting
SUBJECT: City Hall Refurbishment and Safety Project: Phase 5 Recommendation
Provide direction to staff on improvements to be made as part of the City Hall Refurbishment and Safety Project: Phase 5.

Background
City Hall was first occupied by the City in 2001 and acquired in 2011. The building was constructed in 1979/1980 for use as a bank and includes 8,374 square feet over two stories.

The City Hall Refurbishment and Safety Project: Phase 5 (“project”) is included in the Fiscal Years 2025-36 Capital Improvement Program. The project’s scope of work includes:
• Remodel of the first-floor lobby, counter, and office areas • Improvement of heating, ventilation, and air conditioning systems • Other work related to accessibility, functionality, safety, and security Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on the improvements to be made as part of the City Hall Refurbishment and Safety Project: Phase

5. Staff plans to present the proposed floor plan and conceptual renderings (Attachment A), as well as provide a status report on the project. Staff is not seeking any specific direction from the City Council at this time; however, this item has been agendized in a manner that would allow the City Council to provide direction if desired.

The project’s design team is led by Smith Architects, Inc., the same architectural firm that designed phases 3 and 4 of the City Hall Refurbishment and Safety Project.

ITEM 9.2
Item 9.2 – Page 2 of 4 CC  02-24-2026
The project’s design team includes the following firms:
• Architect: Smith Architects, Inc., www.smitharchitecture.com • Structural Engineer: N:P:I Structural
• Mechanical, Electrical, Plumbing Engineer: RPM Engineers, Inc., www.rpmpe.com • Interior Designer: Kardent Architecture Design, www.kardentdesign.com • Audio Visual Designer: Vidiflo, LLC, www.vidiflo.com
The proposed floor plan was developed by the project’s architect and interior designer after assessing the City’s needs. It is jointly endorsed by the City Manager and all department heads, as well as the Building Official and Public Works Administrator.

The proposed floor plan includes the following:
• A desk-height, accessible front counter with one receptionist/cashier window and three flexible workstation windows
o Key Benefits:
 Improved accessibility and comfort. With the exception of the reception window, the existing front counter is standing height only and lacks areas for staff to work with individuals who use wheelchairs or have difficulty standing for long periods of time. The proposed front counter includes a desk-height, accessible surface within each window and a speaker to enhance communication through the Plexiglas partition. Even beyond accessibility, staff and members of the public would benefit from being able to sit to conduct City business.
 Improved staff safety. The existing front counter is secured by only a low, swinging gate with a simple latch lock. The proposed front counter would fully enclose the staff work area, which would be particularly helpful in securing the work area and City equipment and files during periods of lesser staffing and after-hours events (e.g., vote centers). • Eight dedicated staff work areas – one receptionist/cashier desk at the front counter, three cubicles, and four hard walled offices
o Key Benefits:
 Improved staff workspace. The proposed floor plan would increase the number of hard walled offices by two, which, most notably, would allow the Building Official to move out of an undersized cubicle. As the space is reconfigured, the shared cubicle for the building inspectors would also be enlarged and set back from the adjacent path of travel.  Improved placement of staff. The proposed floor plan would allow the Senior Planner and Senior Management Analyst responsible for solid waste and stormwater programs to move from the second to first floors.

ITEM 9.2
CC  02-24-2026 Item 9.2 – Page 3 of 4
Doing so would co-locate all non-executive Planning & Environmental Services Department employees on the first floor, which would result in greater efficiency and enhanced collaboration.
• Conversion of the existing storage vault into a conference room with seating for nine and audio/video teleconferencing equipment
o Key Benefits:
 Improved meeting facilities. City Hall’s existing conference room was not purpose built and lacks privacy, space, and typical amenities (e.g., teleconferencing equipment, refrigeration, and water). The proposed conference room would be more private (both in location and courtesy of the vault’s 12-inch-thick concrete walls), larger, and outfitted with two large teleconferencing screens, a small refrigerator, and a water station. • A dedicated room for waste drop-off services (household document shredding drop off, home-generated sharps waste disposal, and household battery disposal) o Key Benefits:
 Improved location. City Hall’s waste drop-off services are currently spread throughout the first floor with shredding and sharps waste services requiring members of the public to be given access to areas behind the front counter. The proposed floor plan creates a room directly accessible from the lobby for these purposes.
• The ability to “lock off” portions of City Hall to allow use of the first floor restrooms in conjunction with outdoor events or potential expanded public library hours. o Key Benefits:
 Improved functionality. The proposed floor plan would make it easier to secure City Hall for a variety of potential future uses.

Staff anticipates being able to solicit competitive bids to construct the project beginning in April 2026. Contingent on receiving responsive bids, the City Council could be asked to consider the award of a construction contract as early as June 2026.

Construction is expected to last approximately six months. During construction, staff would be temporarily relocated within City Hall (principally to the Council Chambers). City Council meetings would be temporarily relocated to an alternate location.

Fiscal Impact
$1,685,000 is currently budgeted in the General Fund for this project. That amount is a placeholder with a final budget to be considered by the City Council after the completion of ITEM 9.2
Item 9.2 – Page 4 of 4 CC  02-24-2026
design documents, construction drawings, and competitive bidding. Staff anticipates that construction would require at least $1,500,000 in additional appropriations and anticipates recommending a corresponding budget adjustment at an upcoming meeting.

The unassigned General Fund balance currently totals approximately $4.2 million (this is in addition to assigned reserves totaling $4,651,600).

Report Prepared With: April Baumgarten, Public Works Administrator Attachment: A – Proposed Floor Plan and Conceptual Renderings

PLAN OVERVIEW