21/15 DATE SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA 913 f
FROM: TLMA - Transportation Department SUBMITTAL DATE:
March 9, 2015
SUBJECT: Agreement for Maintenance of Traffic Signals and Safety Lighting Between the County of FORM APPROVED COUNTY COYNSEL Riverside and the City of Lake Elsinore. 15 District; [$0] JAMES E. BROWN RECOMMENDED MOTION: That the Board of Supervisors:
1. Approve the attached agreement between the City of Lake Elsinore and the County of Riverside wherein the County of Riverside will provide maintenance of traffic signals and safety lighting for locations owned by the City of Lake Elsinore; and
2. Authorize the Chairman of the Board to execute the same.
BACKGROUND:
Summary
The County of Riverside (County) has an existing Agreement for Maintenance of Traffic Signals and Safety Lighting with the City of Lake Elsinore (City), which was executed by the County Board of Departmental Concurrence Supervisors on April 8, 2003, Agenda Item 3-35. The City requested that the agreement be updated. tula omo
Patricia Romo Juan C. Perez
Assistant Director of Transportation Director of Transportation and Land Management
POLICY/CONSENT
FINANCIAL DATA Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost:
(Per Exec. Office)
COST $ $ 0 $ 0 $ 0
Consent • Policy DY
NET COUNTY COST $ 0 $ $ $ 0
SOURCE OF FUNDS: City of Lake Elsinore 100%. There are no General Budget Adjustment: No Funds used in this project. For Fiscal Year: 2015/2016
C.E.O. RECOMMENDATION: APPROVE
BY: Maraude
County Executive Office Signature
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Benoit, seconded by Supervisor Washington and duly Positions Added Change Order carried, IT WAS ORDERED that the above matter is approved as recommended.
Ayes: Jeffries, Washington, Benoit and Ashley
Nays: None Kegia Harper-lhem
Absent: Tavaglione
Date: May 19, 2015
XC: Transp.
A-30 4/5 Vote
Prev. Agn. Ref.: 4/8/03, Item 3-35 District: 1 Agenda Number:
3-30
SUBMITTAL TO THE BOARD OF SUPERVISORS, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA FORM 11: Agreement for Maintenance of Traffic Signals and Safety Lighting Between the County of Riverside and the City of Lake Elsinore. 1s District; [$0] DATE: March 9, 2015
PAGE: 2 of 2
BACKGROUND:
Summary (continued)
The original 2003 agreement contained a list of 13 signals to be maintained by the County Transportation Department. This agreement provides the terms and conditions whereby the County will provide routine maintenance work and emergency call-out service on 41 traffic signals within the City, and it provides for the ability to add like facilities, subject to approval by the County Director of Transportation and Land Management and the City Director of Public Works. The County will also provide routine maintenance work and emergency call-out service on highway safety lighting, flashing beacons, and other electrically operated traffic control or warning devices. The City will reimburse the County for the cost to perform this service.
This agreement was approved by the Lake Elsinore City Council at their December 9, 2014, council meeting.
Impact on Residents and Businesses
This agreement will provide efficient maintenance and response time to the traffic signals and safety lighting installations in the City.
Contract History and Price Reasonableness
Contract No. 15-03-003
Riverside Co. Transportation
1 AGREEMENT FOR
2 MAINTENANCE OF TRAFFIC SIGNALS
3 AND SAFETY LIGHTING
4 This AGREEMENT is entered into between the City of Lake Elsinore (hereinafter referred to as CITY) 5 and the County of Riverside (hereinafter referred to as COUNTY) for maintenance by County 6 Transportation Department of traffic signals and highway safety lighting installations located within the 7 CITY.
8 9 IT IS HEREBY AGREED AS FOLLOWS:
10 1. COUNTY, through its Transportation and Land Management Agency, Transportation Department, 11 shall provide routine maintenance work and emergency call-out service on traffic signals, highway safety 12 lighting, flashing beacons, and other electrically operated traffic control or warning devices at the 13 location(s) described in Appendix A, attached hereto and incorporated by this reference. In providing 14 said maintenance, COUNTY shall perform the following: Inspect the signal system and clean the control 15 cabinet every six (6) weeks; re-lamp and clean signal heads, as needed; re-lamp and clean internally 16 illuminated street name signs, as needed; re-lamp safety lights, as needed. 17 2. COUNTY will provide emergency call-out service on traffic signals, highway safety lighting, flashing 18 beacons, and all other electrically operated traffic control or warning devices within three (3) hours of 19 notification by authorized representatives such as police or by the CITY. 20 3. CITY shall pay COUNTY for the cost of this routine maintenance, repairs and emergency service, 21 including all COUNTY cost for wages, benefits, transportation, materials and administrative accounting 22 for all CITY location installations serviced by COUNTY based on the rates set forth in Appendix B, 23 attached hereto and incorporated by this reference. Appendix B shall be updated annually by COUNTY to 24 cover changes in labor and equipment rates, or more frequently as needed should a change in negotiated 25 labor rates occur. COUNTY shall issue a revised Appendix B no later than July 30 of each fiscal year for 1 MAY 192015 3-30
1 the rates effective for that fiscal year (July 1 - June 30), or within two (2) weeks of any other interim 2 update. The fiscal year update shall be effective as of the first day of the fiscal year; any interim update 3 shall be effective upon two (2) weeks' notice to CITY 4 4. Records for the work provided under this Agreement shall be kept by COUNTY and shall include the 5 cost of services performed. Billing shall be submitted monthly to CITY and shall include a monthly 6 itemized accounting of all cost and services.
7 5. CITY shall submit in writing any dispute with regard to COUNTY billing within thirty (30) working 8 days after the receipt of such billing. Otherwise, CITY shall pay for services within thirty (30) days after 9 receipt of billing from COUNTY.
10 6. This Agreement shall become effective thirty (30) days from the date this Agreement is approved by 11 Minute Order by COUNTY Board of Supervisors. COUNTY will provide City notice of the official 12 Board action no later than two (2) weeks before the effective date. This Agreement shall remain in force 13 until terminated by either party upon thirty (30) days written notice to the other party. 14 7. If the COUNTY is of the opinion that any work COUNTY has been directed to perform is beyond the 15 scope of this Agreement and constitutes Extra Work, COUNTY shall promptly notify the CITY of that 16 opinion. COUNTY shall be the sole judge as to whether or not such work is in fact beyond the scope of 17 this Agreement and constitutes Extra Work. However, for the purposes of COUNTY proceeding to 18 perform the same, this is not intended to deny CITY its civil legal remedies in the event of a dispute. In 19 the event that CITY agrees that such work does indeed constitutes Extra Work and authorizes COUNTY 20 to perform the Extra Work, it shall provide extra compensation to COUNTY upon fair and equitable basis 21 in accordance with COUNTY'S standard rate as described in the attached Appendix B. 22 8. Subject to further agreement of the parties acknowledged in writing by COUNTY'S Director of 23 Transportation and Land Management Agency, and CITY'S Director of Public Works, facilities of like 24 nature may be added hereto or deleted herefrom without further review by either the Board of Supervisors 25 2
1 of COUNTY or City Council of CITY. Such letters of agreement shall become part of Appendix A of 2 this Agreement upon their signature by the respective representatives of the parties.
9. CITY shall indemnify, defend, save and hold harmless COUNTY, its officers, agents, servants and 4 employees of and from any and all liability, claims, demands, debts, damages, suits, actions and causes of 5 action of whatsoever kind, nature or sort, including, but not by way of limitation, wrongful death, 6 personal injury or damage to property, the expenses of the defense of said parties and the payment of 7 attorneys' fees in any such claim or action, arising out of or in any manner connected with activities of 8 CITY or CITY employees.
10. COUNTY shall indemnify, defend, save and hold harmless CITY, its officers, agents, servants and 10 employees of and from any and all liability, claims, demands, debts, damages, suits, actions and causes of 11 action of whatsoever kind, nature or sort, including, but not by way of limitation, wrongful death, 12 personal injury or damage to property, the expenses of the defense of said parities and the payment of 13 attorneys' fees in any such claim or action, arising out of or in any manner connected with activities of 14 COUNTY or COUNTY employees.
15 11. This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, 16 and supersedes all prior negotiations, understandings or agreements pertaining to the locations stipulated 17 in the attached Appendix A, or added by consent of the parties under Section 8 herein. This Agreement 18 may only be modified in writing, signed by each party. 19 20 1/111
21 1/111
22 1/111
23 County of Riverside City of Lake Elsinore
Transportation and Land Management Agency 130 S. Main Street 24 Transportation Department Lake Elsinore, CA 92530
P.O. Box 1090
25 Riverside, CA 92502
Attention: Juan C. Perez Attention: Public Works Manager 1 Director of Transportation and
Land Management
3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly 4 aulhorized representatives on _ Ma1119_20.15
MAY 192015 Dated: _ 1/28/15
5 COUNTY OF RIVERSIDE CITY OF LAKE ELSINOR
Asleley
Chairman, Board of Supervisors
8 MARION ASHLEY
Attest: Kecia Harper-Ihem
Clerk of the Board
10 Deputy Clerk of the Board City Clork
11 12 Approved as to Form: Approved as to Form:
Gregory P. Priamos, County Counsel Barbara Liebold, City Attorney 13 on destructe
14 By: Mouse I Keep 3/4/15
15 Deputy County Counsel
16 17
Recofmended for Approval: Approved as to Content:
18 By: Sight
19 By:
Juan C. Perez. Grapt Yates
20 Director of Transportation and City Manager
Land Management
21 RES
22 9-2014
23 24
25 4
9/25/2014 APPENDIX A
AGREEMENT FOR TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING
INSTALLATIONS MAINTENANCE COST BETWEEN THE
UMA
CITY OF LAKE ELSINORE
AND COUNTY OF RIVERSIDE
Location City % Owned
AUDELO ST/PATRICK CT & GRAND AVE SG: 1351 COUNTY OF RIVERSIDE 75 Date Energized 12/9/2004 LT: CITY OF LAKE ELSINORE 25
FL:
GRAND AVE & ONTARIO WAY SG: 1363 COUNTY OF RIVERSIDE 83 Date Energized 12/14/2005 LT: CITY OF LAKE ELSINORE 17
FL:
LINCOLN ST & WESTWIND DR SG: 7090 CITY OF LAKE ELSINORE 100 Date Energized 1/24/2005 LT:
FL:
CANYON HILL FIRE STATION & RAILROAD CANYON RD SG: 7098 CITY OF LAKE ELSINORE 100 Date Energized 6/21/2005 LT:
FL:
BROADWAY AVE & GRAND AVE SG: 7102 CITY OF LAKE ELSINORE 100 Date Energized 8/29/2005 LT:
FL:
CHURCH RD & RAILROAD CANYON RD SG: 7107 CITY OF LAKE ELSINORE 100 Date Energized 3/16/2006 LT:
FL:
CANYON HILLS RD & MARKET PLACE DWY SG: 7111 CITY OF LAKE ELSINORE 100 Date Energized 5/18/2006 LT:
FL:
LAKESHORE DR & VISCAYA RD SG: 7117 CITY OF LAKE ELSINORE 100 Date Energized 6/21/2006 LT:
FL:
AUTO CENTER DR & FRANKLIN ST SG: 7126 CITY OF LAKE ELSINORE 100 Date Energized 10/3/2006 LT:
FL:
Report Date: 9/25/2014 Page 1 of 5
9/25/2014 APPENDIX A
AGREEMENT FOR TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING
INSTALLATIONS MAINTENANCE COST BETWEEN THE
CITY OF LAKE ELSINORE
AND COUNTY OF RIVERSIDE
Location City % Owned
ARDENWOOD WY & ROSETTA CANYON RD SG: 7130
Date Energized 12/28/2006 LT: CITY OF LAKE ELSINORE 100 FL:
ELSINORE HILLS RD & ROSETTA CANYON DR SG: 7131
Date Energized 12/28/2006 LT: CITY OF LAKE ELSINORE 100 FL:
ELBERTA RD/HIDDEN TRL & MISSION TRL SG: 7142 CITY OF LAKE ELSINORE 50 Date Energized 4/28/2011 LT: CITY OF WILDOMAR 50
FL:
LAKE ST & TEMESCAL CANYON RD SG: 7147 CITY OF LAKE ELSINORE 100 Date Energized 7/5/2007 LT:
FL:
CANYON HILLS RD & COTTONWOOD CANYON RD SG: 7158 CITY OF LAKE ELSINORE 100 Date Energized 9/11/2007 LT:
FL:
CANYON HILLS RD & HILLSIDE DR SG: 7159 CITY OF LAKE ELSINORE 100 Date Energized 9/11/2007 LT:
FL:
CORYDON ST & UNION ST SG: 7196 CITY OF WILDOMAR 50
Date Energized 5/24/2007 LT: COUNTY OF RIVERSIDE 25
FL: CITY OF LAKE ELSINORE 25
CORYDON ST & PALOMAR ST SG: 7197 CITY OF WILDOMAR 50
Date Energized 8/31/2006 LT: CITY OF LAKE ELSINORE 50
FL:
MALAGA RD & MISSION TRL SG: 7200 CITY OF WILDOMAR 25
Date Energized 6/26/1995 LT: CITY OF LAKE ELSINORE 75
FL:
Report Date: 9/25/2014 Page 2 of 5
9/25/2014 APPENDIX A
AGREEMENT FOR TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING
INSTALLATIONS MAINTENANCE COST BETWEEN THE
LMA
CITY OF LAKE ELSINORE
AND COUNTY OF RIVERSIDE
Location City % Owned
ALBERHILL RANCH RD & LAKE ST SG: 7280 CITY OF LAKE ELSINORE 100 Date Energized 11/17/2009 LT:
FL:
LAKE ST & NICHOLS RD SG: 7281 CITY OF LAKE ELSINORE 100 Date Energized 12/28/2009 LT:
FL:
CANYON HILLS RD & KALANCHOE RD SG: 7420 CITY OF LAKE ELSINORE 100 Date Energized 1/7/2013 LT:
FL:
MISSION TRL & OLIVE ST SG: 7476 CITY OF LAKE ELSINORE 50 Date Energized 11/6/2012 LT: CITY OF WILDOMAR 50
FL:
LEMON ST & MISSION TRL SG: 7477 CITY OF LAKE ELSINORE 50 Date Energized 11/6/2012 LT: CITY OF WILDOMAR 50
FL:
DIAMOND DR & MISSION TRL SG: 7953 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
CASINO DR & DIAMOND DR SG: 7954
Date Energized 5/12/2003 LT: CITY OF LAKE ELSINORE 100
FL:
MISSION TRL & TOWN CENTER SG: 7955 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
LAKESHORE DR & MACHADO ST SG: 7957 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
Report Date: 9/25/2014 Page 3 of 5
9/25/2014 APPENDIX A
AGREEMENT FOR TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING
INSTALLATIONS MAINTENANCE COST BETWEEN THE
ILMA
CITY OF LAKE ELSINORE
AND COUNTY OF RIVERSIDE
Location City % Owned
LINCOLN ST & MACHADO ST SG: 7958 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
LAKE ST & LAKESHORE DR SG: 7959 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
CHANEY ST & LAKESHORE DR SG: 7960 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
GRAND AVE & LINCOLN ST SG: 7961 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
CASINO DR/AUTO CENTER DR & MILL ST SG: 7962 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
RAILROAD CANYON RD & SUMMERHILL DR SG: 7963 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
CANYON HILLS RD & RAILROAD CANYON RD SG: 7964 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
CANYON HILLS RD & LOST RD SG: 7966 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
CEDARHILL LN & LOST RD SG: 7967 CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL:
Report Date: 9/25/2014 Page 4 of 5
9/25/2014 APPENDIX A
AGREEMENT FOR TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING
INSTALLATIONS MAINTENANCE COST BETWEEN THE
HIVA
CITY OF LAKE ELSINORE
AND COUNTY OF RIVERSIDE
Location City % Owned
CHANEY ST & EDUCATION WAY SG: 7989 CITY OF LAKE ELSINORE 100 Date Energized 6/25/2003 LT:
FL:
CANYON ESTATES DR & SUMMERHILL DR SG: 7994 CITY OF LAKE ELSINORE 100 Date Energized 11/17/2003 LT:
FL:
LAKE ST & MOUNTAIN ST SG: 7998 CITY OF LAKE ELSINORE 100 Date Energized 12/9/2004 LT:
FL:
GRAND AVE & MC VICKER PARK SG: 7999 CITY OF LAKE ELSINORE 100 Date Energized 12/9/2004 LT:
FL:
LAKE ST & 1585'S OF TEMESCAL CANYON RD SG: CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL: 9912
LAKE ST & 2640'S OF TEMESCAL CANYON RD SG: CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL: 9913
LOST RD & N OF BAYWOOD ST SG: CITY OF LAKE ELSINORE 100 Date Energized 5/12/2003 LT:
FL: 9915
Report Date: 9/25/2014 Page 5 of 5
APPENDIX B
COUNTY OF RIVERSIDE
TRANSPORTATION DEPARTMENT
TRAFFIC SIGNAL MAINTENANCE RATE SCHEDULE
2014 - 2015
POSITION HOURLY WAGE W/BENEFITS & OVERHEAD
Traffic Signal Supervisor $46.60 $110.60
Senior Traffic Signal Tect $43.33 $102.84
Traffic Sienal Tecl $40.22 $95.46
EQUIPMENT HOURLY RATE
Signal Aerial truck (AT) $59.13
Pick-up ton (C) $17.37
9/2014