AgreementNumber:
CollaborativeFellowshipAgreement
TheBoardofTrusteesoftheLelandStanfordJuniorUniversity(“Stanford”),onbehalfofitsStanfordImpactLabs(“SIL”),awardsaFellowshipintheamountof$50,000toCityofLakeElsinore(“Recipient”)foraprojectentitledEvidenceForPolicyFellowship,underthedirectionofAdamGufarotti.
ScopeofWorkandDeliverablesRecipientwillusereasonableeffortstoperformandprovidethedeliverablesasoutlinedinthissection(“FellowshipProgram”).
Recipientshall:a. ParticipatefullyinallFellowshipProgramactivities.Recipientshallattendatwo-dayin-personkickoffworkshopatStanfordUniversity,virtuallearningsessions(approximatelymonthly),andatwo-dayin-personclosingworkshopatStanfordUniversity. b. DevelopaprojectworkplanandbudgetearlyduringtheFellowshipProgram.ThefirstquarteroftheFellowshipperiodwillincludesettinggoalsfortheFellowship,identifyinghowyouwanttouseevidenceanddatatosupportyourefforts,andaligningstafftimeandhumanresourcesinsupportofthis.Participantswillidentifywhatinformation/datatheyneed,wheretheywillgetit,andhowtheymightuseit.Basedontheabove,participantswilldevelopaworkplanandbudgetforimplementation,anddecideonafinaldeliverable. c. Executeadata,evidence,orinnovationprojectinclosecoordinationwithStanfordImpactLabsstaff.DuringtheremainderoftheFellowship,Recipientwillimplementtheworkplan.Somepotentialprojectsmayinclude:● Conductinganeedsassessment● Designingandpilotinganewprogramoroffering● Evaluatingandimprovingcurrentprogramsorservices● Developingandimplementingaframeworktomeasureorganizationalimpact● Buildingsystemsandapproachestoenableadata-drivenlearningculture.● Collectingcommunityorresidentfeedbackoncurrentservices.
Aspartofthefellowship,Recipientmayalsoactivelyworktowardsbuildingrelationships,andpotentiallyformalpartnerships,withresearchers.
Duringthisperiodofimplementation,Recipientwillhaveaccesstoregularone-on-onesupportfromStanfordImpactLabsstaffandconsultants.RecipientisexpectedtomeetwithStanfordImpactLabsstaffandconsultantsatleastonceeverymonthtoupdateonprogressandimplementationplans. d. Deliverafinaldeliverable,andafinalfinancialreport
AgreementNumber:AttheendoftheFellowship,RecipientwillsubmitthefinaldeliverableestablishedatthebeginningoftheFellowshipperiod.Recipientwillalsosubmitafinalreportonspending. e. FellowshipReflectionRecipientshallsubmitawrittenFellowshipReflectiontoSILstaffandengageinareflectionconversationwithSILstaff.
PeriodofPerformanceTheperiodforthisFellowshipwillstartonNov30,2023andendonNov29,2024.
PaymentPaymentforFellowshipwillbeissuedquarterly.Recipientshallsubmitinvoicesforeachquarterlypayment.AllinvoicesshallbesubmittedusingRecipient’sstandardinvoiceandwillincludeareferencetoAgreementNumber[InsertAgreementNumber].Invoicesandquestionsconcerninginvoicereceiptorpaymentsshallbedirectedto:SharonBeckstrandStanfordImpactLabsEmail:[email protected] UseofFundsThefundingisdesignedasflexibleresourcestosupportRecipient’sparticipationintheFellowshipandtheactivitiesoftheFellowshipProgram.
ThefundingmayonlybeusedwithinthescopeoftheFellowshipactivitiesandworkplan.Potentialcostsmayinclude(butarenotlimitedto):● Conductingsurveys,interviewsorfocusgroups(compensatingparticipants,printingmaterials,venuecosts,catering,translationservices,etc.)● Travelandaccommodationforthepurposesofholdingsurveys,interviews,orfocusgroups● Engagingconsultants/contractorse.g.fordevelopingdatasystemsordashboards.● EngagingexistingcolleaguesonstaffforactivitiesrelatedtotheFellowshipproject● Hiringtemporaryorpart-timesupportforFellowshipactivities● Purchasingsoftware,licenses,orotherwiseupgradingorganizationaldatainfrastructure● Professionaltrainingrelatedtotheproject(e.g.dataanalysis) Fundsmaynotbeusedfor:● Constructionorcapitalimprovements● Alcoholicbeverages● Lobbying(asdescribedbytaxcode)● Indirectcostsinexcessof10% Planstosub-grantFellowshipfunds(tolocalchaptersofumbrellaorganizations,forinstance)mustbediscussedandrequirethepriorwrittenapprovalofSILstaff.
ReportingRecipientshallcompleteaone-hourend-of-FellowshipdebriefwithSILstaffandanend-of-Fellowshipwrittenreflection.
AgreementNumber:Writtenreflectionsmaycapture:- FeedbackontheFellowshipprogramming,content,etc.- AdetailingoftheeffectivenessandoutcomesoftheFellowshipProgram- Aqualitativedescriptionofways(positive/negative/null)theFellowshiporaccompanyingfundingsupportedorganizationalpriorities- Areflectiononhowskills,tools,andresourcesfrom/duringFellowshipcontributedormightcontributeinthefuturetolong-termorganizationalgoals- Adiscussionofprogressmadeinaddressingachallengingsocialproblem- Suggestionsforcontinuedengagementwiththeircohort,StanfordImpactLabs,andStanfordUniversitymorebroadly- SpecificrecommendationsforimprovementstotheFellowshipstructureorcontent.
ThewrittenreflectionswillprovideinputintoSIL’slearningagendaastohowStanfordImpactLabscanbestsupportsocialsectororganizationstousedataandevidencetodrivesocialchange.
AttheendoftheFellowship,Recipientwillprovideafinancialreportofhowtheresourceswerespent.
IntellectualPropertyRecipientownstheentireright,title,andinteresttoalltangiblematerials,inventions,worksofauthorship,software,information,anddatasolelyconceivedordevelopedbyRecipientintheperformanceoftheFellowshipProgramandfundedunderthisAgreement(“RecipientOutputs”).RecipientshallgrantStanfordanirrevocable,royalty-free,non-transferable,non-exclusiverighttoaccessRecipientOutputsfornon-commercial,academic,orresearchpurposes.StanfordImpactLabsownsmaterialsandinformationabouttheFellowshipprogramactivitiesandoutputs,inaccordancewithSIL’slearningagendaarounddataandevidencetoaddresssocialproblems.
UseofNameNeitherpartyshallusetheotherparty’sname,trademarks,otherlogos,quotes,photosorotherpersonalinformationinanypublicity,advertising,ornewsreleasewithoutthepriorwrittenapprovalofanauthorizedrepresentativeofthatparty.ThepartiesagreethateachpartymayusefactualinformationregardingtheexistenceandpurposeoftherelationshipthatisthesubjectofthisCollaborativeFellowshipAgreementforlegitimatebusinesspurposes,tosatisfyanyreportingandfundingobligations,orasrequiredbyapplicablelaworregulationwithoutwrittenpermissionfromtheotherparty.Inanysuchstatement,therelationshipofthepartiesshallbeaccuratelyandappropriatelydescribed.
ConfidentialityThepartiesagreethatonlyConfidentialInformationrequiredforperformanceoftheFellowshipProgramshallbeexchanged.ConfidentialInformationmayincludedocuments,materialsordataprovidedbyonepartytotheotherinwritingorothertangibleformandmarkedas“Confidential.”Ifadisclosureismadeverbally,thedisclosingpartyshallreducesuchdisclosuretowritingmarkedas“Confidential”.Confidentialinformationdoesnotapplytoresearchresults,supportingdata,ortoinformationthat:● Ispubliclyavailablethroughnofaultofrecipient;● Isdisclosedtotherecipientbyathirdparty;● Isalreadyknowntotherecipientattimeofdisclosure;or● IsdevelopedbytherecipientwithoutreferencetotheConfidentialInformation;or● Isrequiredtobedisclosedbylaw,regulation,orcourtorder.
AgreementNumber:IntheeventthatConfidentialInformationisexchanged,thepartiesagreetomakenouseofsuchConfidentialInformationexceptasnecessaryforperformanceoftheProjectorasotherwiseallowedinthisAgreement.
LiabilityEachpartyshallberesponsibleforitsnegligentactsoromissionsandthenegligentactsoromissionsofitsemployees,officers,ordirector's,totheextentallowedbylaw.
LawsandRegulationsEachpartyissubjecttoalllocal,stateandfederallawsandregulationsapplicabletoitsobligationsunderthisAgreement.
RemediesandDisputeResolutionFailuretocomplywithanyofthetermsofthisAgreementshallconstituteabreachoftheAgreement.ThebreachofanytermsofthisAgreementshallentitleStanfordImpactLabstoappropriateremedies,includingbutnotlimitedto:- Reductionorterminationoffuturefundinginstallments- Removalofthedesignation“xxFellow”andtherequirementthattheFellowceaseusingtheStanfordImpactLabsnameinconnectionwithitsactivities.
IfanydisputearisesbetweenthepartiesinconnectionwithpaymentsdueunderthisAgreementanditcannotberesolvedbymutualagreementaftermeetingsbetweentheparties,itwillbefinallysettledundertheJAMSComprehensiveArbitrationRulesandProcedures,byoneormorearbitratorsappointedinaccordancewiththeRules.ArbitrationwillbeheldinPaloAlto,California,oratsomeothermutuallyagreeablelocation.
AssignmentNeitherpartymayassignthisAgreementwithoutthepriorwrittenconsentoftheotherparty.
IndependentContractorsStanfordandSponsorareindependentcontractorsandneitherisanagent,jointventurer,orpartneroftheother.
GoverningLawThisAgreementisgovernedbythelawsoftheStateofCalifornia,withoutregardtoitsconflictoflawsdoctrine.AnylegalactioninvolvingthisAgreementortheResearchProgramwillbeadjudicatedintheStateofCalifornia.
ThefollowingauthorizedpartyrepresentativeshaveexecutedthisAgreement,includingallitstermsandconditions.
CityofLakeElsinore TheBoardofTrusteesoftheLelandStanfordJuniorUniversity AgreementNumber:Signature SignatureName NameTitle TitleDate Date ReadandUnderstood:
Signature:PIName:PITitle:Date: