REPORT TO CITY COUNCIL
To:Honorable Chair and Members of the Successor Agency
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:January 9, 2024
Subject:Amendment No. 1 to Agreements for Minor Construction and Maintenance Operations
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Agreements with Endresen Development, Inc. in an amount not to exceed $250,000, Cotter Construction, Inc. in an amount not to exceed $250,000, B&B Nurseries, Inc. (dba Landscape Center) in an amount not to exceed $75,000, and Pursuit Electric in an amount not to exceed $75,000 in such final form as approved by the City Attorney.
Background
On-call contracts allow the City to mobilize maintenance and construction services quickly and efficiently under pre-negotiated terms and conditions. The City may require services due to an urgent matter or because the City is unable to provide or perform those services internally. For a City who needs to engage a general or specific maintenance or construction service, the benefits of having an on-call contract in place include:
Wide span of technical expertise
Resource availability and flexibility
Commitments as needed for services
Accelerated procurement and authorization
Independent and objective assessments and proposals
Validation of resolution-oriented actions
Minor Construction Amendments
The on-call and minor construction services in Lake Elsinore are essential to maintaining city amenities and efficiently constructing low-cost minor projects. Staff solicited proposals for time and material of minor construction contractor services. Utilizing the submittals from these contractors’ additional agreements are needed to sustain these critical services. All of these have provided essential contractor services per the agreement scope of work, which includes but is not limited to the below maintenance/minor construction and repair trade areas commonly utilized by the City and listed below:
Minor Construction and Repair Carpentry (Framing)
Plumbing Electrical
Concrete Masonry
HVAC Painting
Roofing Dry Wall
Finish Wood Working Welding
Sheet Metal Flooring
Demolition & Disposal Data & Communication
Discussion
These on-call contractors will perform various on-call repairs and minor construction work. All assigned work will be proposed in writing, reviewed, negotiated by Staff, and approved before execution. Several of these contractors have performed as both contractors and sub-contractors on several large City and Agency projects at the Diamond Stadium, Rosetta Canyon Sports Park, Launch Pointe RV Resort, City Hall, The Neighborhood Community Center, Camino Del Norte, Anchor, and various other City projects.
These amendments are needed to ensure continued on-call and minor construction contractor support for immediate operational demands and minor construction projects. Considering the projected wet winter storm year, the anticipated emergency on-call services are high. The sustainment of these essential general requirements provides City-wide far-reaching minor construction, rehabilitation, and immediate maintenance augmentation of construction and repair services.
Fiscal Impact
Funds are included in the Fiscal Year 2023-24 budget.
Minor Construction Amendments
Attachments
Attachment 1 - Endresen Development, Inc. Amendment No. 1 Exhibit A - Proposal
Attachment 2 – Endresen Development, Inc. Original Agreement Attachment 3 - Cotter Construction, Inc. Amendment No. 1 Exhibit A - Proposal
Attachment 4 – Cotter Construction, Inc. Original Agreement Attachment 5 - B&B Nurseries Inc. (dba Landscape Center) Amendment No. 1 Exhibit A - Proposal
Attachment 6 – B&B Nurseries Inc. (dba Landscape Center) Original Agreement Attachment 7 - Pursuit Electric Amendment No. 1
Exhibit A – Proposal
Attachment 8 - Pursuit Electric Original Agreement