REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:February 13, 2024
Subject:Amendment No. 1 to Agreement with Advanced Heating & Air Conditioning for Citywide Facilities Repairs & Services
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the On-Call Contractor Services Agreement with Advanced Heating & Air Conditioning for Citywide Facilities Repairs & Services in an amount not to exceed $40,000.00 per Fiscal Year in such final form as approved by the City Attorney.
Background
Advanced Heating & Air Conditioning has provided air conditioning services to the City of Lake Elsinore for the past year and emergency services to Fire Station #94 and the Cultural Center.
Benefits of these Contractor Services include the following numerous advantages:
•Experience and Expertise
•Repair complex air conditioning issues effectively
•Service and maintenance
•Zone systems
•System noise reduction
•Indoor air quality, air filtration and sterilization
•Full system changeouts
•Programable and Non-programable thermostats
•Energy saving techniques
•Duct Cleaning
Amendment No. 1 with Advanced Heating & Air Conditioning
Discussion
Amendment No. 1 is needed to ensure continued on-call services for immediate demands and projects. Staff would like to continue with the much-needed services for Launch Pointe and Fire Station No. 94 and is requesting additional funds to cover the additional services:
•Launch Pointe (A-Frame IT Room) – Mini split Provide and install a 2-ton Daikin ductless mini split unit. The head unit will be mounted on the interior wall. The A/C unit will be mounted outside. The lie set and communication wire will run from the head to the outdoor unit. The electrical will be run from the indoor panel to the outdoor unit with the line set.
The drain will run to the outside.
•Fire Station No. 94 – Service call: no heat; the drive system is terrible. It was bypassed to allow for cooling. The drive is required to operate in both heat and cooling. •Fire Station No. 94 – Install a new OEM drive. Start-up and run test the system.
Fiscal Impact
Funds are available in the City’s Fiscal Year 23/24 Annual Operating Budget.
Attachments
Attachment 1- Amendment No. 1
Exhibit A- Statement
Attachment 2 - Original Agreement