REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:March 26, 2024
Subject:Agreement with SAS Construction for the Concrete Footings and Foundation, Bid Set ‘A’ on the New City Hall Project (CIP Project #Z20006) Recommendation
Approve and authorize the City Manager to execute a Public Works Construction Agreement with SAS Construction in an amount not to exceed $2,690,000.00 for the concrete footings and foundation, bid set ‘A’, on the new City Hall Project (CIP Project #Z20006) in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency of $269,000.00 for uncertainties and adjustments.
Background
Construction bid documents were prepared and the project was advertised for bid in accordance with the requirements set forth in the California Public Contract Code. On February 14, 2024, the city posted on PlanetBids the notice of inviting bids for the City Hall project concrete footings and foundation (CIP PROJECT # Z20006). On Wednesday, February 28, 2024, a site visit and job walk was conducted at the project site. All responses to the notice inviting bids questions were posted on PlanetBids. Five bids were received on or before the deadline of 2:00 p.m. on Wednesday, March 13, 2024. The bids were reviewed in Planetbids, examined, and declared in City Hall. The bid results were posted in Planetbids shortly after staff’s review. Following the examination of the bids the lowest bidder, SAS Construction, was reviewed and interviewed by staff and determined complete.
PW Agreement SAS Construction
Discussion
The companies listed below submitted a bid response and attended the mandatory job site visit.
Staff has verified the references and work product of the lowest bidder and the contractor was briefed on the enter scope of work and performed a thorough site visit to better assess the work requirements. Listed below are the submitted proposals for the City Hall concrete footings and foundation scope of work, bid set ‘A‘. Complete bid packages are on file with the City Clerk.
Company Amount Comments
SAS Construction $2,690,000.00
AT Concrete, Inc. $2,692,452.78 - Less than 3 years going entity. - Bid listed scope of work exclusions.
-No references as a prime contractor
nor experience with concrete work of
this scope.
RD Construction $2,776,000.00
Dynamis Now $2,924,299.93
R.C. Construction Services Inc. $3,767,000.00
The concrete footings and foundation work will begin immediately following the execution of the public works construction agreement. In this construction agreement, the key elements will include the following items:
•Mobilization & Demobilization Including Construction Schedules •(Not To Exceed 3% of Total Bid)
•Labor Material and Performance Bonds
•Concrete, Footing, Grade Beams & Slab
•Steel Rebar
•Light Weight Concrete Flooring
•Backfill and Compact
•Spoils Removal (estimated 2000 yards)
During the construction of the concrete footings and foundation work the steel structural construction will be completed simultaneously. The time frame for the footings and foundation work is 45 working days.
Fiscal Impact
Funding costs are included in the Fiscal Year 23/24 – 27/28 Capital Improvement Plan (CIP) budget, CIP Project #Z20006.
Attachments
Attachment 1 - Agreement
Exhibit A - Bidder’s Proposal