REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:March 12, 2024
Subject: Agreement with GMS Elevator Services Inc. for repairing the Damaged Elevator at Rosetta Canyon Sports Park
Recommendation
Approve and authorize the City Manager to execute the Contractor Services Agreement with GMS Elevator Services Inc. for the repair of the damaged elevator at Rosetta Canyon Sports Park for a not-to-exceed amount of $151,265.00 in such final form as approved by the City Attorney; and authorize the City Manager to execute change orders not exceeding a 10% contingency of $15,126.50 for uncertainties and adjustments.
Background
On September 20, 2023, the Rosetta Canyon Sports Park restroom and concession building sustained a fire in the elevator lobby. The fire was rapidly reported and extinguished by fire department responders. While extinguishing the fire, water damaged the elevator's control components, making the elevator unusable.
Discussion
Staff filed an insurance claim for the loss and repair of property with the City's insurance carrier.
The City's insurance claim has been accepted, and the cost of the damaged property has been recovered. The elevator repair is the only remaining item to be resolved from this damaged claim, and the insurance adjusting agent has requested estimates for the elevator damage. Below are the repair estimates. Elevator Support Services provided a repair estimate acceptable to the insurance company, and on January 23, 2024, the City Council awarded an agreement. Unfortunately, Elevator Support Services has failed to deliver liability insurance, labor, material, and performance bonds to the City and a signed agreement. All these requirements are needed to execute an agreement and begin work.
Staff has received another repair estimate pre-approved by the City's insurance company from GMS Elevator Services Inc. The GMS Elevator Services Inc. repair estimate is very competitive, GMS Elevator Services, Inc.
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and they can satisfy all the contractual requirements. The City's insurance carrier has approved the repair estimate from Elevator Support Services for $151,265.00. With the approval of this agreement, the City will initiate the repair of the elevator.
Fiscal Impact
The repair cost is covered under the City's property loss, all risk insurance.
Attachments
Attachment 1- Agreement GMS Elevator Services
Exhibit A - Proposal GMS Elevator Services