REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:May 14, 2024
Subject:Award a Public Works Agreement to Lancet Contracting, Inc. for the Installation of Lake Levee Solar Lights (CIP Project #Z40041) Recommendation
Approve and authorize the City Manager to execute a Public Works Agreement with Lancet Contracting Inc. in an amount not to exceed $94,621.00 for the Installation of Lake Levee Solar Lights (CIP Project #Z40041) in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $9,462.00 for uncertainties and adjustments.
Background
The project scope is to construct and install 32 solar lights provided by the City on the levee road behind the Lake Elsinore Diamond Stadium. The Levee lights will be installed on the west side of the road. City staff will work with Lancet Contracting to ensure proper placement. They will stretch from the entrance of the levee out to roughly the 2-mile mark. As indicated in the footing design, Lancet Contracting will construct solar light pole footings for a 25-foot solar light pole.
On March 7, 2024, the City posted on PlanetBids the notice of Request for Proposals for the Installation of Lake Levee Solar Lights (CIP Project #Z40041). On March 20, 2024, a site visit and job walk were conducted at the project site. All responses to the notice of Request for Proposals questions were posted on PlanetBids. Eleven (11) bids were received on or before the deadline of 2:00 p.m. on April 8, 2024. The Public Works Department reviewed all bids and determined Lancet Contracting Inc. was the lowest bidder. Public Works Staff interviewed Lancet Contracting Inc. and were satisfied with their experience and knowledge in performing the project.
PW Agreement with Lancet Contracting
Discussion
The companies listed below submitted a proposal and attended the mandatory job site visit. Staff verified the references and work product of the lowest bidder, and the contractor was briefed on the scope of work and performed a thorough site visit to assess the work requirements better.
The submitted proposals for the Installation of Lake Levee Solar Lights are listed below.
Company Amount
Lancet Contracting, Inc. $94,621.00
Techsico, Inc. $97,750.00
Metrocell Construction, Inc. $110,000.00
Building Resources Co. $119,848.00
Cotter Construction $120,000.00
Ace Electric, Inc. $124,400.00
Champion Electric, Inc. $138,000.00
Amtek Construction $144,333.00
M. Brey Electric, Inc. $145,000.00
J. Peace Builders $149,000.00
High Light Electric $217,777.00
Following the approval of this agenda item, the Installation of Lake Levee Solar Lights will begin.
Fiscal Impact
Funds are available in the Fiscal Year 23-24 Capital Improvement Plan (CIP) budget, CIP Project #Z40041.
Attachments
Attachment 1- Agreement
Exhibit A- Bidder's Proposal