REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:May 14, 2024
Subject:Rental Agreement with Rain For Rent for Summerly 70-Acre Flood Storage Site Dewatering
Recommendation
Approve and authorize the City Manager to execute a Rental Agreement with Rain For Rent for the Summerly 70-acre Flood Storage Site Dewatering in an amount not to exceed $120,000.00 in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency of $12,000.00 for unanticipated costs.
Background
Summerly Park and Parking Lot is experiencing flooding due to high water levels at the golf course surcharging out of park drains. The excess water has caused inconvenience and potential damage to these areas. The standing water has created a mosquito infestation within the Summerly community, which Vector Control has reported. The only way to alleviate this issue is to pump out the 70-acre flood storage site and into the wetlands. Pumping out this site will alleviate water levels at the golf course and restore proper drainage at the park.
Discussion
The Rental Agreement with Rain For Rent involves renting a dual pump system to transfer water from permanent basins to an existing 12-inch HDPE line located approximately 200 feet away from Summerly. The City will manually operate the pumps and effectively manage and distribute water resources as required.
The quote provided by Rain For Rent includes the following items:
· (2) 12-inch diesel-driven pumps
Rental Agreement with Rain For Rent
· 80 feet of 12-inch suction hose
· 400 feet of 12-inch HDPE pipe
· (2) suction screens
· (1) 12-inch x 6-inch HDPE saddle
The rental cost for this dual pump system is as follows:
· Week rate: $27,157.46
Staff received two (2) quotes from reputable companies for the pricing on pond dewatering at Summerly. The amounts of each proposal are listed below:
Rain For Rent $27,157.46 (per week)
Sunbelt Rentals $29,635.46
Fiscal Impact
Funds are available in the Fiscal Year 23-24 Annual Operating Budget.
Attachments
Attachment 1- Rental Agreement