REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:May 28, 2024
Subject:Amendment No. 2 to the Professional Services Agreement for Adams- Streeter Civil Engineers, Inc., for the Avenues Master Drainage Project and Pope Circle Drainage revised Scope
Recommendation
Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Adams-Streeter Civil Engineers, Inc., for $59,300, to provide additional design for scope changes and construction support services plus additional 10% for unforeseen tasks for the Avenues Master Drainage Plan Improvements in final form as approved by the City Attorney.
Background
On May 25, 2021, the City Council approved a professional services agreement with Adams- Streeter Civil Engineers, Inc., to provide the final design for the Avenues Master Drainage Plan Improvements Project in the amount of $99,680.
On October 12, 2021, the City Council approved Amendment No. 1 with Adams-Streeter Civil Engineers, Inc., in the amount of $38,140.00 for additional scope of work and design services.
Discussion
A portion of the project required drainage easements from landowners. One of the landowners rejected the proposed drainage easements. Therefore, additional survey was required to revise the plans for an alternate discharge location. In addition, revisions were needed to the alignment of the purposed storm drain on Lakeshore Dr., to include revising the inlet location on Mill St.
Additionally, EVMWD requested revisions to the alignment to accommodate their upcoming septic to sewer conversion project that should begin in September.
Amendment No. 2 Avenues Master Drainage Plan
The amendment will also allow the consultant to provide support during construction to respond to design related questions and requests for information submitted by the contractor.
Additionally, the amendment covers the final revisions to Pope Circle Drainage Plans.
Fiscal Impact
Amendment No. 2 to the Professional Services Agreement with Adams-Streeter Civil Engineering, Inc., will result in a cost of $59,300 plus additional 10%. Funding for this project has been allocated under the City’s adopted CIP Budget.
Attachments
Attachment 1- Amendment No. 2
Exhibit A - Proposal
Attachment 2 - Vicinity Map
Attachment 3 - Original Agreement & Amendment No. 1