REPORT TO SUCCESSOR AGENCY
To:Honorable Chair and Members of the Successor Agency
From:Jason Simpson, Executive Director
Prepared by:Rick De Santiago, Public Works Manager
Date:June 11, 2024
Subject:Agreement with RP Landscape & Irrigation, Inc., and the Successor Agency of the Redevelopment Agency of the Agency of Lake Elsinore for Maintenance Services at Lake Elsinore Diamond Stadium
Recommendation
Approve and authorize the Executive Director to execute an Agreement with RP Landscape & Irrigation, Inc. in an amount not to exceed $148,822.16 for Maintenance Services at Lake Elsinore Diamond Stadium in such final form as approved by the Agency Attorney and authorize the Executive Director to execute change orders not to exceed a 10% contingency amount of $14,882.00 for uncertainties and adjustments.
Background
This Agreement will allow the Agency to perform essential landscape services. The Agency must comply with certain obligations consistent with the Recognized Enforceable Obligations and applicable Stadium agreements. RP Landscape & Irrigation will provide the services described below at Lake Elsinore Diamond Stadium.
Remove the existing rock and mulch around the perimeter at Lake Elsinore Diamond Stadium and replace it with 4 inches of DG and decorative rock. The inner 8-foot perimeter will be covered with 3/8-inch decorative rock, while the areas from the rock to the sidewalk will be covered with Red DG. The areas from the sidewalks to the curb will be covered with infield mix color DG.
Successor Agency Agreement with RP Landscape & Irrigation
Discussion
This Agreement is important as it aims to enhance the Lake Elsinore Diamond Stadium's aesthetics, functionality, and safety. By engaging professional maintenance services, the Lake Elsinore Diamond Stadium can provide a visually appealing, well-maintained, and safe environment.
In response to the Agency’s request for proposals, three proposals for the Lake Elsinore Diamond Stadium maintenance services were received. The amounts of each proposal are listed below:
Name of Company Amount
RP Landscape & Irrigation $148,822.16
Excel Landscape $174,867.00
Cotter Construction $197,000.00
Chapter 3.12 of the Lake Elsinore Municipal Code, entitled Informal Bidding Procedures for Public Works Projects, provides for informal bidding procedures governing the selection of contractors and the award of contracts for public works projects according to Public Contract Code Sections 22032(b) and 22034, as authorized and directed by Public Contract Code Section 22034.
As noted above, the low bid is within the informal bid limit of $200,000. RP Landscape & Irrigation, Inc. was determined to be the lowest.
Fiscal Impact
Funds are available in the Fiscal Year 23-24 ROPS budget.
Attachments
Attachment 1 - Agreement
Exhibit A - Proposal
Public Works