REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:October 8, 2024
Subject:Landscape Maintenance Agreement Between California Department of Transportation (Caltrans) and the City of Lake Elsinore for I-15 Main Street Interchange
Recommendation
Approve and authorize the Mayor to execute a Landscape Maintenance Agreement with the California Department of Transportation for the maintenance of landscape and irrigation in final form as approved by the City Attorney.
Background
On October 25, 202, the Council approved a professional services agreement with David Evans and Associates, Inc. for landscape design services at Main Street Interchange.
David Evans completed planting and irrigation plans, and Caltrans issued an Encroachment Permit for the project on August 12, 2024.
The project is currently out to bid, with the Bid opening Date set for October 9, 2024.
Staff coordinated the attached agreement with Caltrans District 8 staff to ensure that maintenance tasks occur in a timely manner and that installed plants and irrigation lines will continue to function as desired.
Discussion
The agreement identifies the maintenance responsibilities of the City for the newly constructed landscape of the I-15 Main Street Interchange.
Landscape Maintenance Agreement
Maintenance responsibilities include inspection, repair, and replacement of landscape and irrigation components. The City shall ensure that landscaped areas are provided with the routine maintenance necessary to maintain a neat and attractive appearance and provide water and fertilizer necessary to sustain plant growth throughout the life of the agreement.
Caltrans will provide authorization and encroachment permits necessary for long-term maintenance of the facility.
Fiscal Impact
There is no direct fiscal impact from executing the agreement. All costs associated with the Maintenance tasks outlined in the agreement will be brought to the Council as part of future Capital and operating budgets.
Attachments
Attachment 1 - Landscape Maintenance Agreement
Exhibit A - Maintenance Exhibit
Exhibit B - Self-Insured letter
Engineering