REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:October 8, 2024
Subject:Amendment No. 3 to the Professional Services Agreement for Proactive Engineering Consultants (Formerly Adams Streeter Civil Engineers) for Main Street Pedestrian Safety Improvements and Information Technology Infrastructure CIP Project No. Z10075
Recommendation
Approve and authorize the City Manager to execute Amendment No. 3 with Proactive Engineering Consultants (Formerly Adams Streeter Civil Engineers) for additional construction support services for the Main Street Pedestrian Safety Improvements and Information Technology Infrastructure Project in an amount not to exceed $43,287.49 in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency.
Background
On October 11, 2022, the City Council approved the Professional Services Agreement in the amount of $145,855.00, with Adams Streeter Civil Engineers for the final design to prepare conduit infrastructure plans, intersection enhancement plans, and pedestrian safety elements within the Main Street corridor.
On January 10, 2023, the City Council approved Amendment No. 1 to the original agreement in the amount of $70,940.00 for the additional scope of work to include increasing the IT utility duct bank limits.
On June 13, 2023, the City Council approved Amendment No. 2 in the amount of $38,140.00 with Adams Streeter Civil Engineers, Inc., for the additional scope of work, which includes additional survey, ADA ramp design, and in-ground pedestrian flashing lights.
Amendment No. 3 Proactive Engineering Consultants (Adams Streeter)
Discussion
The City now requires an additional scope of work, which includes the installation of additional ADA ramps towards the I15 Interchange, drainage improvements, removable bollards to close off Main Street for special events located at Main/Limited, Main/Sulphur Graham/Main, Peck/Main and Graham/Spring, update and revise the IT Conduit plans, and additional survey work. The scope also includes the addition of construction support services.
Fiscal Impact
Professional Services Contract will result in a revised total contract amount, including Amendment No. 3, to a not-to-exceed amount of $298,222.49.
Attachments
Attachment 1 – Amendment No. 3
Exhibit A – Proposal
Attachment 2 – Amendment No. 2
Attachment 3 – Amendment No. 1
Attachment 4 – Original Agreement
Engineering