REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:December 10, 2024
Subject:Amendment No. 1 to the Agreement with David Evans and Associates, Inc. (DEA) for Main Street Conceptual Design Master Plan
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement with David Evans and Associates, Inc. in an amount not to exceed $319,100.00 for the preparation of construction documents for the Main Street Improvements project in such final form as approved by the City Attorney, and authorize the City Manager to execute change orders not exceeding a 10% contingency of $31,910.00 for unanticipated costs.
Background
The City entered the original Agreement on February 28, 2023, for $182,233.00 for the Main Street Conceptual Design Master Plan. David Evans and Associates has effectively provided landscape, art, and aesthetic design concepts for the City on several other projects. Staff has contacted David Evans and Associates for proposals to develop conceptual design services for the Main Street Master Plan.
The goal of the Main Street Master Plan Project is the construction of streetscape enhancements throughout this unique one-mile corridor that will create a true “sense of place,” a vibrant, unique corridor that successfully incorporates existing conditions and proposed improvements.
Implementing aesthetic aspects of the Downtown and functional aspects of properties will assist the team in creating a “complete street,” which encourages a true sense of place, economic development, beautification, and transit facilities and comprehensively provides the safest pedestrian and bicycle use possible.
Amendment No.1 with David Evans and Associates
Discussion
Amendment No. 1 to the Agreement with David Evans and Associates is requested to prepare construction documents for the Main Street improvements in the City of Lake Elsinore. DEA proposes the following scope of services:
Demolition Plans – These plans will indicate the limits of removing existing features needed to construct the proposed improvements. Improvements would include but are not limited to, sidewalks, site furnishings, streetlights, plant material, and irrigation equipment. The demolition plans will also identify items to be protected in place and removed to be turned over to the City.
Civil Plans
Electrical Plans
Planting Plans – Plans show the location of plant material and will include a plant legend indicating the botanical and common names, quantity, size, and remarks.
Irrigation Plans – The plans will indicate the layout of the irrigation system, the point of connection, the backflow prevention method, pressure regulation as necessary, and equipment size and type in the irrigation legend. The design plans will be fully compliant with AB1881.
Supplementary Specifications – The City will prepare specifications for the project, and DEA will provide the following supplementary materials: 1) Bid item descriptions/quantities, 2) technical specification appendices for vendor-provided items such as lighting, site furniture, etc.
Estimate of Probable Construction Costs - Project elements will be quantified and estimated to the greatest extent possible; lump sum estimates will be used when necessary.
The construction documents for the Main Street Improvement Project will be designed to integrate seamlessly with the approved improvement plans. This integration ensures that all elements of the construction process align with the established vision and objectives for Main Street.
Fiscal Impact
Funds are available in the City’s Fiscal Year 24/25 Capital Improvement Plan (CIP).
Attachments
Attachment 1 - Amendment No. 1
Exhibit A - Proposal
Attachment 2 - Original Agreement
Public Works