REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:January 14, 2025
Subject: Public Works Agreement with Double Play Glass Company for Bid Set “D”, Exterior Window/storefront & Glazing, on the New City Hall (CIP No.
Z20006)
Recommendation
1. Award a public works agreement to Double Play Glass Company for the Bid Set “D”, Exterior Window/Storefront & Glazing, on the new City Hall Project (CIP No. Z20006); and
2. Approve and authorize the City Manager to execute the agreement for a not-to-exceed amount of one million one hundred thirty-one thousand dollars and no cents ($1,131,000.00) with Double Play Glass Company in the form attached, and in such final form as approved by the City Attorney; and
3. Authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $113,100.00 for construction uncertainties and adjustments.
4. Authorize the City to file the notice of completion once the entire scope of work is complete and return withheld retention to the contractor.
Background
Construction bid documents were prepared and the project was advertised for bid in accordance with the requirements set forth in the California Public Contract Code. On October 22, 2024, the city posted on PlanetBids the notice inviting bids for the City Hall project exterior window/storefront & glazing (CIP No. Z20006). On Wednesday, November 27, 2024, a site visit, and job walk were conducted at the project site. Following the job walk all responses to the notice inviting bids questions were posted in PlanetBids. Five bids were received on or before the deadline of 2:00 Double Play Glass Agreement
p.m. on Wednesday, November 27, 2024. The bids were reviewed in PlanetBids, examined, and declared by the city. The bid results were posted in PlanetBids shortly after staff’s review. Following the examination of the bids the low bidder, Double Play Glass Company, was reviewed and interviewed by staff and determined complete.
Discussion
The companies listed below submitted a bid response. Staff has verified the references and work product of the low bidder, and the contractor was briefed on the enter scope of work and performed a thorough site visit to better assess the work requirements. Listed below are the submitted proposals for the City Bid Set “D”, Exterior Window/Storefront & Glazing, on the new City Hall Project (CIP No. Z20006):
Company Address Amount
Double Play Glass Co.
240 Pauma Place Escondido,
California 92029 $1,131,000.00
SAS Construction
505 N Tustin Ave., Ste. 128
Santa Ana, California 92705 $1,241,800.00
Andys Glass
25751 Jefferson Ave.
Murrieta, California 92562 $1,590,796.00
McKernan Inc.
605 E Stuart Ave
Redlands, California 92374 $1,800,000.00
Best Contracting Services, Inc. 19027 S Hamilton Ave
Gardena, California 90248 $2,100,000.00
The exterior window/storefront & glazing work will begin immediately following the execution of the public works construction agreement and completion of the metal stud framing. In this construction agreement, the key elements will include the following items:
o Mobilization & Demobilization Including Construction Schedules o (Not to Exceed 3% of Total Bid)
o Labor Material and Performance Bonds
o All Exterior Window Storefront & Glazing (Material) o All Exterior Window Storefront & Glazing (Labor) During the construction of the exterior window/storefront & glazing work construction will be completed simultaneously with several other construction trades. The time frame for the exterior window/storefront & glazing work is 65 working days.
Fiscal Impact
Double Play Glass Agreement
Funding costs are included in the Fiscal Year 24/25 – 28/29 Capital Improvement Plan (CIP) budget, CIP No. Z20006.
Attachments
Attachment 1- Agreement
Attachment 2 - Double Play Glass Company Bidder’s Proposal Date 11/27/2024