REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:January 28, 2025
Subject:Amendment No. 1 to the Professional Services Agreement with Engineering Resources of Southern California, Inc. for Civil Engineering Services for the New Library (CIP Project No. Z20003)
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Engineering Resources of Southern California, Inc. in the amount of $13,690.00 for Civil Engineering Services for the New Library (CIP Project No. Z20003) in such final form as approved by the City Attorney.
Background
On July 9, 2024, the City awarded a professional services agreement to Engineering Resources of Southern California Inc. for the Civil Engineering Design Services of the new library. The standard civil engineering services included in the agreement scope of work are listed below:
•Record Data on Utilities Research Topography & Boundary Survey •Base Map Development Plan Pre-Design
•Alley Improvements
•Storm Drain Relocation Plan
•Sewer Relocation Plan
•Gas Line Relocation
•New Utility Connections
•Utility Easement
ERSC Amendment No. 1
Discussion
Engineering Resources of Southern California, Inc. (ERSC) has contacted Elsinore Valley Municipal Water District (EVMWD/District) to initiate the construction of water and sewer services for the City’s new Library Project. ERSC and the District held a due diligence meeting on November 18, 2024, to discuss the district’s water and sewer requirements for the project.
Elsinore Valley Municipal Water District (EVMWD) has provided service requirements that require the City to prepare and submit hydraulic water and sewer studies for the district’s review and approval. These studies must be approved before submitting sewer and water plans for plan approval. Because the City’s project provides a public benefit, ERSC requested a waiver of the EVMWD study review fees ($5,000 per study), and the Water District accepted our request.
ERSC shall add to the scope of work the preparation of sewer and water plan studies and submit them to the water district as requested. The additional cost will compensate the City’s civil engineer, ERSC, for the additional work requirement and deliver to the water district the following items:
1. Preparation and submission of hydraulic water and sewer studies. This includes time already spent preparing the studies and time anticipated to address District review comments and obtain final approval for both studies.
2. EVMWD Reimbursable Expenses (Plan Check Fee Deposit and Will-Serve Application Fee).
Fiscal Impact
The new City Library Project (CIP Project Z20003) is included in the Fiscal Year 24/25 – 28/29 Capital Improvement Plan (CIP) budget.
Attachments
Attachment 1 - Amendment No. 1
Exhibit A - Engineering Resources of Southern California, Inc Proposal 01/15/2025 Attachment 2 - Original Agreement
City Manager’s Office