REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:February 25, 2025
Subject:Construction Contract with Rogue Electric for Southbound On-Ramp Metering Cabinet Relocation at the I-15 Main Street Interchange as Required by Caltrans (CIP Project No. Z10017)
Recommendation
Approve and authorize the City Manager to execute a Public Works Construction Agreement with Rogue Electric in the amount of $238,762.00 for the I-15 and Main Street Cabinet Relocation Project (CIP Project No. Z10017) in such final form as approved by the City Attorney; authorize the City Manager to execute change orders not to exceed 10% contingency amount of $23,876.00; and authorize the City Clerk to record the Notice of Completion once it is determined the work is complete and the improvements are accepted by Caltrans and the City.
Background
The I-15 Main Street Interchange Improvement Project included the installation of metering wiring, cabinet, and electronics at the On-Ramps in both the Southbound and Northbound Locations.
Both cabinets were installed per Caltrans’ approved plans when the project initially received an Encroachment permit.
During Caltrans Inspection and Punch List identification, Caltrans staff identified that the South Bound Cabinet location at the South Bound On-Ramp was not acceptable and needed to be relocated to be closer to the metering heads.
Since this is an additional project scope, Staff bid this work in order to obtain the lowest cost feasible.
This project includes relocating an existing controller cabinet, installing conduits, and wiring approximately 1,200 feet southerly along the southbound on-ramp of the I15 and Main Street Interchange.
Rogue Electric – I15/Main Street Interchange
The project was advertised on February 5, 2025. The low bidder is Rogue Electric; with a total cost of $238,762.00.
Discussion
Contractor Bids were secured via the City’s electronic bidding portal PlanetBids on February 12, 2025, at 2:00 PM, and results were immediately made publicly visible. The City received three (3) bids from qualified contractors. Staff recommends awarding the project to the apparent qualified low bidder, Rogue Electric. The bid results are summarized below:
Contractor (Bidder) Total Bid Amount
1. Rogue Electric Inc.; $238,762.00
2. VT Electric Inc. $240,559.00
3. High Light Electric Inc. $268,888.00
Fiscal Impact
This Public Works Construction Agreement will result in a cost of $238,762.00 plus an additional 10% contingency of $23,876.00. Funding for this project is allocated within the approved CIP Budget.
Attachments
Attachment 1- Agreement
Exhibit A- Proposal
Attachment 2 – Project Map
Engineering