REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:February 25, 2025
Subject:Amendment No. 3 to the Agreement for Contractor Services with Excel Landscape, Inc. for Additional Landscape Maintenance Services Recommendation
Approve and authorize the City Manager to execute Amendment No. 3 with Excel Landscape, Inc. to increase compensation by an additional $91,000.00 for a total not to exceed amount of $444,000.00 in such final form as approved by the City Attorney.
Background
On October 27, 2020, the City Council approved the award of a contract to Excel Landscape, Inc., to maintain the landscape that is encompassed in the street right-of-way, referred to as “streetscape.” This includes Landscape Services for Citywide Facilities and Streetscapes. The work performed under this contract consists of design and installation, maintenance, irrigation management and conversions, fertilization and chemical application, and pest and disease control.
On July 12, 2022, the City Council approved Amendment No. 1 to increase compensation due to unforeseen cost increases in material and labor to complete the extra work pricing; repairs, additional planting, additional locations, general landscape maintenance (planters and slope areas), plant material, and irrigation systems maintenance.
On April 25, 2023, the City Council approved Amendment No. 2, extending the term for an additional year and incorporating additional landscape maintenance services for the Neighborhood Center, Canyon Hills Park, weed abatement, mulch installation, herbicide, repairs, additional planting, plant material, and irrigation systems maintenance.
Excel Landscape – Amendment No. 3
Discussion
Amendment No. 3 is being requested to incorporate additional landscape maintenance services provided for the following locations:
•Grand & Ontario - Irrigation controller and valve solenoid replacement •Lakeshore & Torn Ranch Rd. - Car accident damage repair •Nichols Ranch Detention Basins – New Area Landscape Maintenance •Running Deer Estate Lincoln St. – New Area Landscape Maintenance •Stove Pipe Creek Park – New Area Landscape Maintenance Staff is requesting additional funds to cover fees for servicing additional locations. With our current agreement ending at the end of this fiscal year, it is crucial to secure these funds to ensure continued maintenance for our expanded areas.
Fiscal Impact
Funds are available in the City’s Fiscal Year 24/25 Annual Citywide Landscape Maintenance Program.
Attachments
Attachment 1 - Amendment No. 3
Exhibit A - Estimates
Attachment 2 - 1st Extension Letter
Attachment 3 - 2nd Extension Letter
Attachment 4 - Amendment No. 2
Attachment 5 - Amendment No. 1
Attachment 6 - Original Agreement
Public Works