REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:May 13, 2025
Subject:Change Order No. 1 to the Public Works Construction Agreement with West Coast Turf for the Stadium Facility Project (CIP Project No. RDA Z20003)
Recommendation
Approve and authorize the City Manager to execute Change Order No. 1 in the amount of $13,121.36 to the agreement with West Coast Turf for the Stadium Facility Project (CIP Project No. RDA Z20003).
Background
Under the Stadium Operations Contracts and Interim Management Agreement, the Successor Agency is responsible for capital repairs. The Successor Agency is performing a required facility capital project at Diamond Stadium. The project is needed to satisfy major league baseball facility requirements and facility capital repair inadequacies. This project included the baseball field sod replacement of over 92,000 square feet of new grass sod.
Stadium Facility Project, CIP, Project No. RDA Z20003
Discussion
During recent Major League Baseball facility evaluation visits, it was learned that the playing field surface was sloping towards the outfield at a greater percentage than allowable by Major League Baseball standards. This condition has gradually worsened in the past several years. Staff has closely monitored this situation in anticipation of eventually performing a complete playing field removal and resod project to bring the field back within acceptable tolerances. The scope of work for this project will include the purchase and installation of 92,000 square feet of T31-Bermuda Grass (TAHOMA 31 Large rolls). The characteristics of this grass meet and exceed Major League Baseball standards and are an excellent match for our Lake Elsinore climate. With the additional characteristics of improved wear tolerance, early spring green-up, shade tolerance, and drought resistance, Tahoma 31 Bermuda grass is ideal for a baseball sports turf in the transitional warm- season climates.
During the installation of the playing field turf, it was identified that the contractor did not include the required prevailing wage amounts and cost for surety bonds in the proposal. The contractor has provided certified payroll documentation from the Department of Industrial Relations and surety bonds with an additional cost of $13,121.36. Also included in this change order are additional field preparations and installation challenges requiring additional time to install the turf.
Fiscal Impact
The Diamond Stadium playing field project is included in the Fiscal Year 24/25 – 28/29 Capital Improvement Plan (CIP) budget. The contract amount herein is fully funded with ROP funding.
Real Property Tax Trust Funds (RPTTF) are allocated to the Agency through the ROPS.
Attachments
Attachment 1 - Change Order No. 1
Attachment 2 – Original Agreement
Public Works