REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:June 24, 2025
Subject:Agreement with Pye-Barker for the Design and Installation of the Fire Alarm System in the City Hall Building Project (CIP Project No. Z20006) Recommendation
Approve and authorize the City Manager to execute a Public Works Construction Agreement with Pye-Barker in an amount not to exceed $156,379.20 for the Design and Installation of the Fire Alarm System in the City Hall Building Project (CIP Project No. Z20006) in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $15,637.00 for construction uncertainties and adjustments.
Background
The staff report seeks approval for the design and installation of a fire alarm system in the new City Hall building. The system will be installed and wired in compliance with project plans and applicable codes, ensuring both safety and regulatory adherence to the facility. This initiative is part of the City Hall Project and aims to provide a modern and fully functional fire safety solution for the building. This fire alarm system includes critical components specified by the building and fire code.
Discussion
Staff sought highly specialized contractors capable of both designing and installing the City Hall building's fire alarm system. The building site was made available for a walk-through by two contractors who met the City’s needs. Also, the contractors met with the City’s fire marshal inspector to discuss and address specific requirements in each contractor’s plan. Following those discussions regarding the City’s requirements, the contractors provided proposals for their designed fire alarm system. The table below lists the two contractors and their proposed bid amounts:
New City Hall Fire Alarm System
1 9
3 8
Pye Barker provided the lowest bid and is well qualified. The fire alarm system will be installed per detailed construction plans and manufacturer specifications. The smoke detection system will automatically shut off the building's HVAC (Heating, Ventilation, and Air Conditioning) system in the event of fire or smoke detection. Pye Barker will coordinate with the HVAC contractor to provide the necessary relay or alternative mechanism to facilitate the system shutdown triggered by the fire alarm relay.
The major system elements of the fire alarm system will consist of the following components:
•Notification devices
•Pull stations
•LED strobes
•Smoke detectors
•Heat detectors
•Fire Alarm Control Panel (FACP)
•All additional required parts for full system functionality Following the approval of this agenda item, work and execution of the attached agreement services will be immediately provided to the City, Staff has reviewed and verified the contractor has a valid license and a review of the contractor’s references and General and Auto Liability Insurances and Workers’ Compensation Insurance are in place naming the City as additional insured.
Fiscal Impact
The cost of the fire alarm system and its installation will be funded through the approved Capital Improvement budget for Fiscal Year 2024/25 – 2028/2029.
Attachments
Attachment 1 – Agreement
Exhibit A – Proposal
City Manager's Office