REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:August 12, 2025
Subject:On-call Agreement with Talimar Systems, Inc. for Minor Construction and Office Furniture Installation
Recommendation
Approve and authorize the City Manager to execute an On-Call Services Agreement with Talimar Systems, Inc. for minor construction and office furniture installation in an amount not to exceed $181,857.19 in such final form approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency of $18,185.72 for uncertainties and adjustments.
Background
On-call contracts enable the City to quickly and efficiently mobilize maintenance and construction services under pre-established terms and conditions. These services may be required in response to urgent issues or when the City lacks the internal capacity to complete the work.
For Cities that need to secure general or specialized maintenance and construction services, the advantages of having on-call contracts in place include:
•Access to a broad range of technical expertise
•Flexible resource availability
•Service commitments on an as-needed basis
•Streamlined procurement and approval processes
•Independent, objective assessments and recommendations •Confirmation that actions are solution-focused
In Lake Elsinore, on-call and minor construction services are a vital resource for maintaining City facilities and efficiently delivering low-cost, small-scale projects.
On-call Services Agreement with Talimar Systems
Discussion
Talimar Systems currently holds contracts with the Cities of Costa Mesa, Irvine, and Laguna Beach for office furniture installation and design. The City of Irvine conducted a competitive bid process to establish pricing with Talimar, which the City can now leverage to ensure cost-effective and compliant work.
Fiscal Impact
Funding costs are included in the Fiscal Year 25/26 – 28/29 Capital Improvement Plan (CIP) budget, CIP Project #Z20006.
Attachments
Attachment No. 1 - Agreement
Exhibit A - Quote
City Manager's Office