REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Rick De Santiago, Public Works Manager
Date:October 14, 2025
Subject:Annual On-Call Services Agreement with KYA Services in Support of City of Lake Elsinore Public Works Operations
Recommendation
Approve and authorize the City Manager to execute an Agreement with KYA Services, LLC in an amount not to exceed $200,000 to Support City of Lake Elsinore Public Works Operations in such final form as approved by the City Attorney.
Background
The On-Call Services in the City of Lake Elsinore Public Works Operations, in partnership with KYA Services, LLC, offers a range of services mainly focused on public works and infrastructure management. Their services typically include maintenance, repairs, emergency response, infrastructure oversight, project execution, and compliance with local regulations, ensuring the city’s public facilities and services are maintained at a high standard.
Discussion
The On-Call Services Agreement in the City of Lake Elsinore is an essential resource for maintaining city amenities and efficiently constructing low-cost minor projects. All assigned work will be proposed in writing, reviewed, negotiated by staff, and approved before implementation.
KYA Services, LLC is competitively bid and priced under the California Multiple Award Schedule (CMAS), Contract #4-20-78-0089C, with an expiration date of February 10, 2030. CMAS provides for the purchase, warranty, removal, disposal, preparation, installation, maintenance, and repair of park and playground equipment, commercial flooring, roofing products, pre-engineered and prefabricated buildings and structures for storage solutions, hardware store products, lawn and garden equipment, heating, ventilation, and air conditioning (HVAC), energy-efficient lighting, power distribution equipment, complete daycare, preschool and classroom solutions, signs, and flags.
KYA Services Agreement
Waiver of Competitive Bidding Procedures
Under Section 3.08.070(C) of the Municipal Code, the City Council can waive the competitive bidding procedures usually used for these general provisions, in addition to the benefits outlined above. These benefits were negotiated to provide favorable pricing and comprehensive services.
Therefore, staff recommends that the City Council waive further competitive bidding and authorize the City Manager to execute an agreement with KYA Services, LLC as outlined in this agenda report and in compliance with Municipal Code Section 3.08.070(C).
Fiscal Impact
Funds are available in the City’s Annual Operating & Capital Improvement Budgets for FY25-26.
Attachments
Attachment 1- Agreement
Exhibit A- Service Rates
Exhibit B- CMAS Service Agreement
Public Works