REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Shannon Buckley, Assistant City Manager
Date:December 9, 2025
Subject:Public Works Agreement with Monet Construction, Inc for Bid Set ‘A’ Concrete, Framing, Roofing, Exterior Doors, Windows, and Cement Plaster/brick, Bid Set ‘A’, on the City Library Project (CIP Project No.
Z20003)
Recommendation
Approve and authorize the City Manager to execute a Public Works Construction Agreement with Monet Construction in an amount not to exceed $3,792,541.00 for the concrete, framing, roofing, exterior doors, widows and cement plaster/brick, Bid Set ‘A’, on the new City Library Project in such final form as approved by the City Attorney; authorize the City Manager to execute change orders not to exceed the 10% contingency amount of $379,254.00; and authorize the City Clerk to record the Notice of Completion once work is completed.
Background
The City has secured construction funding and has designed a new City Library ready for construction at the corner of Sumner Avenue and Main Street. Construction bid documents were prepared and Bid Set ‘A’ was advertised for bid in accordance with the requirements set forth in the California Public Contract Code. The City reposted on PlanetBids the notice inviting bids for the library project, Bid Set ‘A’, concrete, framing, roofing, exterior doors, windows, and cement plaster/brick.
Six bids were received on or before the deadline of 2:00 p.m. on Wednesday, November 5, 2025.
The bids were reviewed in Planetbids, examined, and declared in City Hall. The bid result was posted in Planetbids shortly after the staff’s review. Following the examination of the bids, the lowest responsive bidder, Monet Construction, was reviewed and interviewed by staff and determined to be complete.
Discussion
Monet Construction Agreement Bid Set ‘A’ City Library Project
The companies listed below submitted a bid response. Staff have verified the references and work product of the lowest responsive bidder, and the contractor was briefed on the entire scope of work and is familiar with the project and work requirements. Listed below are the submitted proposals, and Monet Construction is the lowest responsible at $3,792,541.00.
Company Amount Comments
Monet Construction $3,792,541.00 80.09% self-performing SPEC Construction Inc. $4,088,000.00 85.86% self-performing SAS Construction $4,147,000.00 100% self-performing
MLC Construction $4,275,960.00 100% self-performing
CSI Services $4,495,000.00 100% self-performing
Caliba Inc. $4,923,700.00 83.73% self-performing
The cost range for this scope of work was estimated to be between $4 and $5 million. This work will essentially construct a completely weather-tight building with exterior finishes. Once the bid set ‘A’ scope of work is completed, the remaining work will include the interior finishes and final electrical, mechanical, and plumbing.
The concrete, framing, roofing, exterior doors, windows, and cement plaster/brick, Bid Set ‘A’, work will begin immediately following the execution of the public works construction agreement and completion of the site development (excavation and grading) currently underway. In this agreement, the key elements will include the following items:
Mobilization & Demobilization Including Construction Schedules (Not To Exceed 3% of Total Bid)
Labor, Material Bond, and Performance Bond
Concrete, Footing & Slab
Spoils Removal
Backfill and Compact
Steel Rebar
Framing with Structural Elements
Roof Decking
Roof Safety Netting / Railing
Roof TPO System
Exterior Window
Exterior Doors
Cement Plaster
Masonry Brick
Fiscal Impact
Monet Construction Agreement Bid Set ‘A’ City Library Project
Funding costs are included in the Fiscal Year 25/26 – 29/30 Capital Improvement Plan (CIP) budget, CIP# Z20003.
Attachments
Attachment 1- Agreement
Exhibit A- Bid Results Summary
City Manager’s Office