Agenda packet, regular meeting — Lake Forest City Council, February 1, 2022

February 1, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 1

AGENDA

LAKE FOREST CITY COUNCIL

Regular Meeting of the City Council
Tuesday, February 1, 2022

Closed Session 6:00 p.m.

Public Session 6:30 p.m.

City Council Chambers, 100 Civic Center Drive, Lake Forest, California

NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required. The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.

AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at www.lakeforestca.gov and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the pu blic of a general summary
of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.

AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. To ensure that the City Council receives your comments, you may submit written comments or voicemail messages to the City Clerk prior to the meeting. The City provides the Facebook Live stream as an additional service to the public. However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.

SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:

ASSEMBLY BILL 361: This meeting will occur in accordance with Government Code section 54953(e) et seq. (“AB 361”) wherein the City of Lake Forest City Council may continue to participate in meetings via teleconference.

PUBLIC PARTICIPATION: In addition to attending in person, pursuant to AB 361 members of the public may access the meeting live on our website at https://www.lakeforestca.gov/129/Agendas.

PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.

PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter
Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 1004#.

February 1, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 2 CALL TO ORDER: 6:00 p.m.

Council Members: Neeki Moatazedi (teleconference)
Mark Tettemer
Scott Voigts
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:

CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at the door. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.

CLOSED SESSION: (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.

1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED

LITIGATION

INITIATION OF LITIGATION PURSUANT TO GOVERNMENT
CODE S
ECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct Closed Session.

RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE: City Council will reconvene to continue regular City business.

February 1, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 3

PUBLIC SESSION: 6:30 p.m.

PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed "Request to Speak" form to the City Clerk prior to City Council action.

INVOCATION: The Invocation will be provided by Deacon, Dan Diesel, Santiago de Compostela Catholic Church.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Mayor Pequeño.

CLOSED SESSION REPORT: City Attorney will report on Closed Session.

PRESENTATIONS: (Item Nos. 2 – 3)

2. NEWLY ADOPTED DISTRICT MAPS FOR THE CONGRESSIONAL,

STATE SENATE, STATE ASSEMBLY, AND BOARD OF SUPERVISORS

DISTRICTS REPRESENTING LAKE FOREST

RECOMMENDED ACTION: Receive Presentation from Orange County Board of Supervisors Vice Chairman Donald P. Wagner, Third District Supervisor, and Staff.

3. SOUTHERN CALIFORNIA GAS COMPANY UPDATE

RECOMMENDED ACTION: Receive presentation.

PUBLIC COMMENTS:

Members of the public can submit an e -comment to [email protected]. E-comments will not be read at the meeting.

Members of the public may also provide comments in- person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 10 04#.

CONSENT CALENDAR: (Item Nos. 4 – 9)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

4. CERTIFICATION OF WARRANT REGISTER

RECOMMENDED ACTION: Approve the warrant register in the amount of $2,929,781.12 as submitted.

February 1, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 4

5. MOTION TO WAIVE RESOLUTIONS AND ORDINANCES

RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

6. CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361

RECOMMENDED ACTION: Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.

7. AWARD OF AGREEMENT FOR SOLID WASTE CONSULTING

SERVICES

RECOMMENDED ACTION: 1. Award a Professional Services Agreement to EcoNomics, Inc., in the amount of $347,440, for Solid Waste Consulting Services.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with EcoNomics, Inc., substantially in the form attached.

8. CONTRACT AWARD FOR ASSET MANAGEMENT PROGRAM

RECOMMENDED ACTION: 1. Award a Professional Consultant Services Agreement to Kayuga Solution, Inc, in the amount of $447,240, for Asset Management program and services.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with Kayuga Solution, Inc, substantially in the form attached.

9. CONTRACT AWARD FOR LOW VOLTAGE SYSTEMS SUPPORT AND

MAINTENANCE

RECOMMENDED ACTION: 1. Award a Professional Consultant Services Agreement to A&H Communications, Inc., in the amount of $212,700, for support and maintenance of the Civic Center low voltage systems.

February 1, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 5

2. Authorize the Mayor to Sign, and the City Clerk to attest, the Agreement with A&H Communications, Inc., substantially in the form attached.

DISCUSSION/ACTION ITEMS: (Item No. 10)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the "Request to Speak" form and give to the City Clerk.

10. ORDINANCE PROHIBITING THE UNLAWFUL POSSESSION OF

CATALYTIC CONVERTERS IN THE CITY

RECOMMENDED ACTION: 1. Find that the proposed actions are exempt from CEQA under State CEQA Guidelines sections 15378(a), (b)(2).

2. Introduce the First Reading of an Ordinance entitled: AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, ADDING SECTION 11.24.040 TO CHAPTER 11.24 OF DIVISION III OF TITLE 11 OF THE LAKE FOREST MUNICIPAL CODE

ESTABLISHING REGULATIONS PROHIBITING THE UNLAWFUL

POSSESSION OF CATALYTIC CONVERTERS IN THE CITY

CITY MANAGER'S REPORT:

At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.

CITY COUNCIL COMMENTS:

At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).

Council Member Moatazedi:

Council Member Tettemer:

Council Member Voigts:

Mayor Pro Tem Cirbo:

Mayor Pequeño:

February 1, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 6

ADJOURNMENT:

In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas. Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.

The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.

Phone: (949) 461-3400. FAX (949) 461-3511

CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on January 27, 2022.

Lisa Berglund
City Clerk

CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: City Clerk
SUBJECT:

NEWLY ADOPTED DISTRICT MAPS FOR THE CONGRESSIONAL, STATE

SENATE, STATE ASSEMBLY, AND BOARD OF SUPERVISORS DISTRICTS

REPRESENTING LAKE FOREST
RECOMMENDED ACTION(S):

Receive Presentation from Orange County Board of Supervisors Vice Chairman Donald P. Wagner, Third District Supervisor, and Staff.

EXECUTIVE SUMMARY:

On January 4, 2022, Council Member Voigts received consensus to discuss the newly adopted district maps for the City’s newly established County, State Senate, State Assembly, and Congressional districts. Council Member Voigts also requested the City extend an invitation to Third District Supervisor Don Wagner to address the City Council (Attachment 1).

The new Orange County Supervisorial District Map was adopted by the Orange County Board of Supervisors while the remaining maps were established by the State’s 2021 redistricting process. A map of each district is attached (Attachments 2-5). Unlike many cities, the City of Lake Forest is wholly contained within its Supervisorial, State Assembly, State Senate and Congressional district.

Orange County Board of Supervisors 3rd District
As a result of redistricting, the City of Lake Forest is in the Orange County’s Third Supervisorial District. The City will now be represented by Supervisor Donald P.

Wagner. Prior to redistricting, the City was in the Fifth Supervisorial District. A map of the new boundaries is shown in Attachment 2.

California 37th State Senate District
The City of Lake Forest will remain in the 37th State Senate District. The District is currently represented by Senator Dave Min. The new boundaries of the 37th District are shown in Attachment 3.

Item: 2
7 1
8 4
6 CA State Assembly District
Currently, Lake Forest is in the 68th Assembly District and is represented by Assembly Member Steven Choi. During the drawing of the new assembly district boundaries, the 68th Assembly District was divided and placed into other districts.

Upon the June 7, 2022, primary election, Lake Forest will be in the 72nd Assembly District and represented by the candidate that wins that election. The new boundaries are shown in Attachment 4.

Congressional District
At this time, Lake Forest is in 45th Congressional District which is represented by Congresswoman Katie Porter. During the drawing of the new congressional district boundaries, the 45th Congressional District was collapsed. The area comprising the 45th Congressional District was divided and placed into other districts. In addition, California congressional districts were renumbered. Upon the June 7, 2022, election, Lake Forest will be in the 40th Congressional District and represented by the candidate that wins that election. The new boundaries are shown in Attachment 5.

FISCAL IMPACT:

There is no fiscal impact associated with the recommendation action.

ATTACHMENTS:

1. Minute Excerpt from January 4, 2022

2. OC Board of Supervisors 3 rd District Map

3. CA 37 th State Senate District Map

4. CA 72 nd State Assembly District Map

5. 40 th Congressional District Map
Initiated By: Lisa Berglund, City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 2
8 ATTACHMENT 1
Item: 2
9 LAKE FOREST CITY COUNCIL MINUTE EXCERPT PREPARED BY THE OFFICE OF THE CITY CLERK OCTOBER 19, 2021
Page No. 1

MINUTE EXCERPT

LAKE FOREST REGULAR CITY COUNCIL MEETING
JANUARY 4, 2022
____________________________________________________________

CITY COUNCIL COMMENTS:

Council Member Voigts: Council Member Voigts received consensus to review the Congressional, State Senate, State Assembly, and Board of Supervisors new district border maps. He further requested that Supervisor Don Wagner be invited to the meeting to address the City Council since, as the result of the
redistricting process, Lake Forest will be in Orange
County’s District 3.

Item: 2
10 ATTACHMENT 2
Item: 2
11 YORBA LINDA BLVD

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WALNUTAVE

IRVINE BLVD

HARVARD AVE

L AKEVIEW
AVE

WANDA RD

BRYAN AVE

ALTON PKWY

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PKW
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NONST

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CANYON RI M RD

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NOHLRANCH RD

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AVE

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UNINCORPORATED
ORANGE
02 . 557 . 51.25
Miles
Third District
County of Orange, California
District Boundary effective January 6, 2022
DATE: January 6, 2022
The County of Orange and Geomatics/LIS/GIS make no representations or warranties regarding the accuracy of the data from which this map was derived. Neither the County nor Geomatics/LIS/GIS shall be liable under any circumst ances for any direct, indirect, special, inci dental or consequential damages with respect to any claim by any user or any third party on account of or arising from the use of this map.

DESIGNED AND PRODUCED BY:

OC Survey
Geospatial Services, GIS Applications Unit
DATA SOURCE:
- Geospatial Services, Land Information Systems Division Item: 2
12 ATTACHMENT 3
Item: 2
13 Item: 2
14 ATTACHMENT 4
Item: 2
15 Item: 2
16 ATTACHMENT 5
Item: 2
17 Item: 2
18 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: City Clerk
SUBJECT:

SOUTHERN CALIFORNIA GAS COMPANY UPDATE
RECOMMENDED ACTION(S):

Receive presentation.

EXECUTIVE SUMMARY:

This evening SoCalGas Public Affairs Manager Juan Gonzalez will be giving a presentation on current natural gas rates. Periodically, SoCalGas customers can expect rate changes. Before rates are changed, all requests for rate changes must be submitted by SoCalGas to the California Public Utilities Commission for review and approval. The application process is part of the four-year General Rate Case application process. Generally speaking, rates change at the beginning of each year.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Initiated By: Lisa Berglund, City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 3
19 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: Finance
SUBJECT:

CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):

Approve the warrant register in the amount of $2,929,781.12 as submitted.

EXECUTIVE SUMMARY:

In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the officials below certify that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.

FISCAL IMPACT:

The amount of the warrant register is $2,929,781.12.

ATTACHMENTS:

Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 4
20 Attachment

Item: 4
21 This warrant register includes:

Total manual warrants - $
Total current warrants 2,929,781.12
Grand total warrant register 2,929,781.12$
The following warrants are in excess of $10,000:

AMOUNT
ABTECH TECHNOLOGIES INC. 68139 29,223.50
ALL AMERICAN ASPHALT 68142 55,062.47
ALL CITY MANAGEMENT 68169 16,262.37
ANNEALTA GROUP 68172 21,840.31
ARCADIAN BANK 68206 15,000.00
ARDURRA GROUP INC 68173 106,124.00
BEAR ELECTRICAL SOLUTIONS INC. 68176 88,025.19
BRIGHTVIEW LANDSCAPE SERVICES 68147 183,400.43
CHARLES ABBOTT ASSOCIATES INC 68149 78,138.03
COUNTY OF ORANGE TREASURER-TAX 68127 1,579,665.78
EL TORO WATER DISTRICT 68215 20,088.60
ELEGANT CONSTRUCTION INC. 68182 45,809.40
HARTZOG & CRABILL INC. 68186 30,873.40
IRVINE RANCH WATER DISTRICT 68218 25,080.75
JAMEY CLARK INC. 68221 33,225.66
KIDDER MATHEWS OF CALIFORNIA 68225 59,138.91
NIEVES LANDSCAPE INC. 68244 172,356.21
SOUTHERN CALIFORNIA EDISON 68235 128,626.98
U.S. BANK CORPORATE PAYMENT 68199 23,722.44
VONAGE BUSINESS 68201 18,644.00
Z&K CONSULTANTS, INC. 68202 44,244.00
Department: Designation: Designation:

City Clerk (CC) Finance (F)
City Manager (CM) Management Services (MS)
Community Development (CD) Public Works (PW)
Community Services (CS) Police Services (PS)
City of Lake Forest
Warrant Register
January 2022
Department:

Item: 4
22 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
1Page:

Check Amount
Check Date
Invoice Description1Vendor Name Ref No. Discount Date
PO No. Pay DateInvoice Description2Vendor Name Line 2
Due Date
Invoice Number
Vendor Number
City Bank
State/Province Zip/Postal
Discount AmountCheck No.

Taxes Withheld
CA 92692

0.0001/20/2022 68166OP
01/20/20222613
01/20/2022
01/20/2022NAME TAGS RIVERA (PS) 117102A SOURCE OF PRIDE

22.639110293

0.00 MISSION VIEJO
Total: 68166Check No. 22.63
Total for A SOURCE OF PRIDE 22.63
CA 92081

0.0001/13/2022 68139OP
01/13/2022011409
01/13/2022
01/13/2022IT MANAGED SERVICES JAN (CM) 117051ABTECH TECHNOLOGIES INC. 29,223.50W202386-IN

0.00 VISTA
Total: 68139Check No. 29,223.50
CA 92081

0.0001/20/2022 68167OP
01/20/2022011409
01/20/2022
01/20/2022OFFICE 365 RENEWAL (CM) 117104ABTECH TECHNOLOGIES INC.

15.00W202453-IN

0.00 VISTA
Total: 68167Check No. 15.00
Total for ABTECH TECHNOLOGIES INC. 29,238.50
PA 15250-7878

0.0001/13/2022 68140OP
01/13/202201983
01/13/2022SPORTS PARK (CM)
01/13/2022SECURITY QUARTERLY SERVICE 117050ADT SECURITY SERVICES 203.70892114604

0.00 PITTSBURGH
Total: 68140Check No. 203.70
PA 15250-7878

0.0001/20/2022 68168OP
01/20/202201983
01/20/20224/17 SNACK SHACK (CM)
01/20/2022SECURITY MONITORING 01/18 - 117105ADT SECURITY SERVICES 155.97894001566

0.00 PITTSBURGH
Total: 68168Check No. 155.97
PA 15250-7878

0.0001/27/2022 68203OP
01/27/202201983
01/27/20222/18 SKATE PARK (CM)
01/27/2022SECURITY MONITORING 1/19 - 117147ADT SECURITY SERVICES

59.69894128170

0.00 PITTSBURGH
Total: 68203Check No. 59.69
Total for ADT SECURITY SERVICES 419.36
Item: 4
23 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
2Page:

Taxes Withheld
CA 92612

0.0001/13/2022 68141OP
01/13/2022011357
01/13/2022RANCH DOG PARK SEP (PW)
01/13/2022DOOR CONTROL INSTALL BARKER 117042ALH SECURITY INC. 4,200.0012758

0.00 IRVINE
Total: 68141Check No. 4,200.00
Total for ALH SECURITY INC. 4,200.00
CA 92878-2229

0.0001/13/2022 68142OP
01/13/20220116
01/13/2022PORTOLA TO EL TORO (PW)
01/13/2022GLENN RANCH ROAD RESURFACING 117052ALL AMERICAN ASPHALT 55,062.47GRR PAYMENT 01

0.00 CORONA
Total: 68142Check No. 55,062.47
Total for ALL AMERICAN ASPHALT 55,062.47
CA 90084

0.0001/20/2022 68169OP
01/20/20220126
01/20/202212/11/21 CONTRACT SERVICES
01/20/2022CROSSING GUARD 11/28/21 - 117101ALL CITY MANAGEMENT 16,262.3773821

0.00 SERVICES, INC.

LOS ANGELES
Total: 68169Check No. 16,262.37
Total for ALL CITY MANAGEMENT 16,262.37
CA 92675

0.0001/27/2022 68204OP
01/27/2022010013
01/27/2022ARCH, CANOPIES (CS)
01/27/2022SNOWFEST 01/29 TENTS, CHAIRS, 117168AMAZING TENTS & EVENTS 2,894.007710

0.00 SAN JUAN CAPISTRANO
Total: 68204Check No. 2,894.00
Total for AMAZING TENTS & EVENTS 2,894.00
CA 90240

0.0001/20/2022 68170OP
01/20/2022011482
01/20/2022
01/20/2022REHAB LOAN FEES JACKSON (CD) 117099AMERINAT
431.00FS-5332

0.00 RECEIVABLES DEPARTMENT
DOWNEY
Total: 68170Check No. 431.00
CA 90240

0.0001/20/2022 68171OP
01/20/2022011482
01/20/2022
01/20/2022MONTHLY REHAB LOAN NOV (CD) 117100AMERINAT
461.00LPM-21-000462

0.00 RECEIVABLES DEPARTMENT
DOWNEY
Total: 68171Check No. 461.00
Item: 4
24 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
3Page:

Taxes Withheld
Total for AMERINAT 892.00
CA 92630

0.0001/13/2022 68143OP
01/13/2022010988
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022WINTER YOGA COURSE 117070ANDREA THORLAKSON

94.5010703

0.00 LAKE FOREST
Total: 68143Check No. 94.50
Total for ANDREA THORLAKSON 94.50
CA 92649

0.0001/13/2022 68144OP
01/13/2022011785
01/13/2022LANDSEA SOUTH PA-5 TRACT 15353
01/13/2022DEVELOPMENT INSPECTION DEC 117053ANNEALTA GROUP 2,670.312243

0.00 HUNTINGTON BEACH
Total: 68144Check No. 2,670.31
CA 92649

0.0001/20/2022 68172OP
01/20/2022011785
01/20/2022AREA C-PORTOLA CENTER
01/20/2022DEVELOPMENT INSPECTION DEC 117092ANNEALTA GROUP 14,010.312244

0.00 HUNTINGTON BEACH
CA 92649

0.0001/20/2022 68172OP
01/20/2022011785
01/20/2022MIXED USE TRACT 17821
01/20/2022DEVELOPMENT INSPECTION DEC 117093ANNEALTA GROUP 3,240.002246

0.00 HUNTINGTON BEACH
CA 92649

0.0001/20/2022 68172OP
01/20/2022011785
01/20/2022TRACT 17300 HOME SITES ONLY
01/20/2022DEVELOPMENT INSPECTION DEC 117094ANNEALTA GROUP 3,150.002247

0.00 HUNTINGTON BEACH
CA 92649

0.0001/20/2022 68172OP
01/20/2022011785
01/20/2022AREA C-PORTOLA CENTER
01/20/2022DEVELOPMENT INSPECTION DEC 117095ANNEALTA GROUP 1,440.002245

0.00 HUNTINGTON BEACH
Total: 68172Check No. 21,840.31
Total for ANNEALTA GROUP 24,510.62
CA 90248

0.0001/27/2022 68205OP
01/27/2022010902
01/27/2022PARK (PW)
01/27/2022LAKE MAINTENANCE DEC VETERANS 117178AQUABIO ENVIRONMENTAL 3,095.0051061

0.00 TECHNOLOGIES

GARDENA
Total: 68205Check No. 3,095.00
Total for AQUABIO ENVIRONMENTAL 3,095.00
Item: 4
25 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
4Page:

Taxes Withheld
MN 56032

0.0001/27/2022 68206OP
01/27/2022011710
01/27/2022
01/27/2022REHAB LOAN NIENHUIS (CD) 117146ARCADIAN BANK 15,000.00NIENHUIS 01/10/2022

0.00 FREEBORN
Total: 68206Check No. 15,000.00
Total for ARCADIAN BANK 15,000.00
FL 33623

0.0001/20/2022 68173OP
01/20/2022011711
01/20/2022APPLICATION REVIEW (PW)
01/20/2022PROFESSIONAL SVCS DEC 117096ARDURRA GROUP INC 2,562.50119069B

0.00 TAMPA
FL 33623

0.0001/20/2022 68173OP
01/20/2022011711
01/20/2022PERMIT REVIEW (PW)
01/20/2022PROFESSIONAL SVCS DEC 117097ARDURRA GROUP INC 78,866.50119069C

0.00 TAMPA
FL 33623

0.0001/20/2022 68173OP
01/20/2022011711
01/20/2022INSPECTION (PW)
01/20/2022PROFESSIONAL SVCS DEC 117098ARDURRA GROUP INC 24,695.00119069D

0.00 TAMPA
Total: 68173Check No. 106,124.00
Total for ARDURRA GROUP INC 106,124.00
TN 37203-9998

0.0001/13/2022 68145OP
01/13/202201037
01/13/2022
01/13/2022ANNUAL MUSIC LICENSE 2022 117082ASCAP
936.008767 12/20/2021

0.00 NASHVILLE
Total: 68145Check No. 936.00
Total for ASCAP 936.00
MA 02186

0.0001/06/2022 68123OP
01/06/2022011050
01/06/2022
01/06/2022FLEET GPS UNITS DEC (F) 117015ASSURED TELEMATICS INC. 291.0083423

0.00 MILTON
Total: 68123Check No. 291.00
MA 02186

0.0001/20/2022 68174OP
01/20/2022011050
01/20/2022
01/20/2022FLEET GPS UNITS JAN (F) 117106ASSURED TELEMATICS INC. 291.0084724

0.00 MILTON
Item: 4
26 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
5Page:

Taxes Withheld
Total: 68174Check No. 291.00
Total for ASSURED TELEMATICS INC. 582.00
IL 60197-9011

0.0001/06/2022 68125OP
01/06/2022011084
01/06/2022CIVIC CENTER (CM)
01/06/2022ANALOG PHONE LINES NOV 117014AT&T CALNET3
298.94339 000017477101

0.00 CAROL STREAM
Total: 68125Check No. 298.94
IL 60197-9011

0.0001/13/2022 68146OP
01/13/2022011084
01/13/2022
01/13/2022PARK UTILITIES DEC (PW) 117044AT&T CALNET3

45.82157 000017531506

0.00 CAROL STREAM
Total: 68146Check No. 45.82
IL 60197-9011

0.0001/27/2022 68207OP
01/27/2022011084
01/27/2022CENTER (CM)
01/27/2022ANALOG PHONE LINES DEC CIVIC 117149AT&T CALNET3 293.20339 000017624659

0.00 CAROL STREAM
IL 60197-9011

0.0001/27/2022 68207OP
01/27/2022011084
01/27/2022PARK (PW)
01/27/2022PARK UTILITIES DEC RIMGATE 117187AT&T CALNET3

67.04189 000017581945

0.00 CAROL STREAM
IL 60197-9011

0.0001/27/2022 68207OP
01/27/2022011084
01/27/2022
01/27/2022MPS UTILITIES DEC (PW) 117188AT&T CALNET3
114.55257 000017580048

0.00 CAROL STREAM
Total: 68207Check No. 474.79
Total for AT&T CALNET3 819.55
IL 60197-5019

0.0001/06/2022 68124OP
01/06/202219083
01/06/2022CIVIC CENTER (CM)
01/06/2022INTERNET SERVICE NOV 117016AT&T
1,302.403944 4699896606

0.00 CAROL STREAM
Total: 68124Check No. 1,302.40
Total for AT&T 1,302.40
Item: 4
27 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
6Page:

Taxes Withheld
CA 92610

0.0001/20/2022 68175OP
01/20/2022010230
01/20/2022
01/20/2022NAME BADGES DEC (CC) 117103AWARD CREATIONS

84.052021-1108

0.00 FOOTHILL RANCH
Total: 68175Check No. 84.05
Total for AWARD CREATIONS 84.05

0.0001/27/2022 68208OP
01/27/2022011802
01/27/2022COMMUNITY OUTREACH
01/27/2022PROFESSIONAL SERVICES DEC 117242BARRIOS & ASSOCIATES, LLC 6,500.002201-013

0.00 COMMUNICATIONS LAB
Total: 68208Check No. 6,500.00
Total for BARRIOS & ASSOCIATES, LLC 6,500.00
CA 95002

0.0001/20/2022 68176OP
11/24/2021011384
11/24/2021MAINTENANCE RESPONSE
11/24/2021TRAFFIC SIGNAL OCT 116481BEAR ELECTRICAL SOLUTIONS INC. 12,218.5014206

0.00 ALVISO
CA 95002

0.0001/20/2022 68176OP
11/24/2021011384
11/24/2021MAINTENANCE ROUTINE
11/24/2021TRAFFIC SIGNAL OCT 116482BEAR ELECTRICAL SOLUTIONS INC. 5,495.5014168

0.00 ALVISO
CA 95002

0.0001/20/2022 68176OP
11/24/2021011384
11/24/2021
11/24/2021TRAFFIC SIGNAL CLAIM NOV (PW) 116483BEAR ELECTRICAL SOLUTIONS INC. 3,258.0014263

0.00 ALVISO
CA 95002

0.0001/20/2022 68176OP
01/20/2022011384
01/20/2022MAINTENANCE CLAIM
01/20/2022TRAFFIC SIGNAL AUG - SEP 117107BEAR ELECTRICAL SOLUTIONS INC. 26,797.4914107

0.00 ALVISO
CA 95002

0.0001/20/2022 68176OP
01/20/2022011384
01/20/2022MAINTENANCE CLAIM
01/20/2022TRAFFIC SIGNAL SEP 117108BEAR ELECTRICAL SOLUTIONS INC. 15,723.1014082

0.00 ALVISO
CA 95002

0.0001/20/2022 68176OP
01/20/2022011384
01/20/2022MAINTENANCE CLAIM
01/20/2022TRAFFIC SIGNAL SEP 117109BEAR ELECTRICAL SOLUTIONS INC. 15,740.6014083

0.00 ALVISO
CA 95002

0.0001/20/2022 68176OP
01/20/2022011384
01/20/2022MAINTENANCE CLAIM
01/20/2022TRAFFIC SIGNAL OCT 117110BEAR ELECTRICAL SOLUTIONS INC. 5,855.5014100

0.00 ALVISO
Item: 4
28 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
7Page:

Taxes Withheld
CA 95002

0.0001/20/2022 68176OP
01/20/2022011384
01/20/2022MAINTENANCE RESPONSE
01/20/2022TRAFFIC SIGNAL OCT 117111BEAR ELECTRICAL SOLUTIONS INC. 2,936.5014104

0.00 ALVISO
Total: 68176Check No. 88,025.19
Total for BEAR ELECTRICAL SOLUTIONS INC. 88,025.19
CA 92626

0.0001/27/2022 68209OP
01/27/20220200
01/27/2022SYSTEM RESET AUG (PW)
01/27/2022LFSP ACTIVITY ROOM SOUND 117167BILL'S SOUND & SECURITY 399.0039319

0.00 COSTA MESA
Total: 68209Check No. 399.00
Total for BILL'S SOUND & SECURITY 399.00
CA 91110-2463

0.0001/13/2022 68147OP
01/13/2022011265
01/13/2022CIVIC CENTER (PW)
01/13/2022MONTHLY MAINTENANCE DEC 117035BRIGHTVIEW LANDSCAPE SERVICES 3,625.007656535

0.00 INC.

PASADENA
CA 91110-2463

0.0001/13/2022 68147OP
01/13/2022011265
01/13/2022SPORTS PARK (PW)
01/13/2022MONTHLY MAINTENANCE DEC 117036BRIGHTVIEW LANDSCAPE SERVICES 75,323.727661219

0.00 INC.

PASADENA
CA 91110-2463

0.0001/13/2022 68147OP
01/13/2022011265
01/13/2022LFSP (PW)
01/13/2022MONTHLY MAINTENANCE DEC 117037BRIGHTVIEW LANDSCAPE SERVICES 55,233.037661217

0.00 INC.

PASADENA
CA 91110-2463

0.0001/13/2022 68147OP
01/13/2022011265
01/13/2022AUG LFSP (PW)
01/13/2022SOD INSTALL FOR SOCCER FIELDS 117038BRIGHTVIEW LANDSCAPE SERVICES 47,988.007535155R

0.00 INC.

PASADENA
CA 91110-2463

0.0001/13/2022 68147OP
01/13/2022011265
01/13/2022FIELD SEP LFSP (PW)
01/13/2022SOIL CONDITIONER FOR BASEBALL 117039BRIGHTVIEW LANDSCAPE SERVICES 1,230.687582902R

0.00 INC.

PASADENA
Total: 68147Check No. 183,400.43
Total for BRIGHTVIEW LANDSCAPE SERVICES 183,400.43
CA 95073

0.0001/13/2022 68148OP
01/13/2022011741
01/13/2022FEB 2023 RUELAS (F)
01/13/2022MEMBERSHIP DUES MAR 2022 - 117041CALIFORNIA ASSOCIATION OF 130.00300009615

0.00 PUBLIC PROCUREMENT OFFICIALS
SOQUEL
Item: 4
29 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
8Page:

Taxes Withheld
Total: 68148Check No. 130.00
Total for CALIFORNIA ASSOCIATION OF 130.00
CA 92707

0.0001/20/2022 68177OP
01/20/2022011222
01/20/2022
01/20/2022HOMELESS PROGRAM NOV (PS) 117112CALIFORNIA YELLOW CAB

60.1511112021

0.00 SANTA ANA
Total: 68177Check No. 60.15
Total for CALIFORNIA YELLOW CAB 60.15
CA 92679

0.0001/27/2022 68210OP
01/27/2022031602
01/27/2022
01/27/2022SNOWFEST 01/29 HAY BALES (CS) 117169CANYON FEED & TACK 1,212.19204932

0.00 TRABUCO CANYON
Total: 68210Check No. 1,212.19
Total for CANYON FEED & TACK 1,212.19
CA 92691

0.0001/13/2022 68149OP
01/13/20220308
01/13/2022
01/13/2022STREET MAINTENANCE DEC (PW) 117055CHARLES ABBOTT ASSOCIATES INC 78,138.0363534

0.00 MISSION VIEJO
Total: 68149Check No. 78,138.03
Total for CHARLES ABBOTT ASSOCIATES INC 78,138.03
IL 60678

0.0001/06/2022 68126OP
01/06/2022011322
01/06/2022
01/06/2022CAMERA MAINTENANCE DEC (CM) 117017CONVERGINT TECHNOLOGIES LLC 2,832.33308889

0.00 CHICAGO
Total: 68126Check No. 2,832.33
Total for CONVERGINT TECHNOLOGIES LLC 2,832.33
CA 92702

0.0001/06/2022 68127OP
01/06/2022031362
01/06/2022
01/06/2022LAW ENFORCEMENT JAN (PS) 117033COUNTY OF ORANGE TREASURER-TAX 1,579,665.78SH 61117

0.00 COLLECTOR

SANTA ANA
Total: 68127Check No. 1,579,665.78
Item: 4
30 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
9Page:

Taxes Withheld
CA 92702

0.0001/27/2022 68211OP
01/27/2022031362
01/27/2022
01/27/2022AFIS FINGERPRINT JAN (PS) 117174COUNTY OF ORANGE TREASURER-TAX 3,315.00SH 61109

0.00 COLLECTOR

SANTA ANA
Total: 68211Check No. 3,315.00
Total for COUNTY OF ORANGE TREASURER-TAX 1,582,980.78
AZ 85072-3280

0.0001/06/2022 68128OP
01/06/202203003
01/06/2022
01/06/2022CABLE SERVICES DEC (CM) 117018COX COMMUNICATIONS 136.511201 12/11/2021

0.00 PHOENIX
Total: 68128Check No. 136.51
AZ 85072-3280

0.0001/20/2022 68178OP
01/20/202203003
01/20/2022CABLE SERVICES JAN (CM)
01/20/2022TELEPHONE, INTERNET, 117113COX COMMUNICATIONS 2,107.983601 01/01/2022

0.00 PHOENIX
Total: 68178Check No. 2,107.98
AZ 85072-3280

0.0001/27/2022 68212OP
01/27/202203003
01/27/2022
01/27/2022CABLE SERVICES JAN (CM) 117150COX COMMUNICATIONS 140.721201 01/12/2022

0.00 PHOENIX
Total: 68212Check No. 140.72
Total for COX COMMUNICATIONS 2,385.21
CA 92704

0.0001/13/2022 68150OP
01/13/2022011525
01/13/2022SPORTS PARK (CS)
01/13/2022JANITORIAL SERVICES JAN 117060CROWN FACILITY SOLUTIONS 4,856.84216416

0.00 SANTA ANA
CA 92704

0.0001/13/2022 68150OP
01/13/2022011525
01/13/2022AYSO TOURNAMENT 12/4-12/5 (CS)
01/13/2022JANITORIAL SERVICES FOR LFSP 117061CROWN FACILITY SOLUTIONS 186.61216387

0.00 SANTA ANA
CA 92704

0.0001/13/2022 68150OP
01/13/2022011525
01/13/2022AYSO TOURNAMENT 12/11-12 (CS)
01/13/2022JANITORIAL SERVICES FOR LFSP 117062CROWN FACILITY SOLUTIONS 186.61216388

0.00 SANTA ANA
Total: 68150Check No. 5,230.06
Item: 4
31 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
10Page:

Taxes Withheld
CA 92704

0.0001/20/2022 68179OP
01/20/2022011525
01/20/2022POLICE SERVICES (PS)
01/20/2022JANITORIAL SERVICES JAN 117139CROWN FACILITY SOLUTIONS 774.40216415

0.00 SANTA ANA
Total: 68179Check No. 774.40
Total for CROWN FACILITY SOLUTIONS 6,004.46
CA 92691

0.0001/20/2022 68180OP
01/20/2022011591
01/20/2022
01/20/2022NAME PLATES (CD) 117114DANIEL E. DUNKLEBERG

68.0032202

0.00 DUNKLEBERG GRAPHICS

MISSION VIEJO
Total: 68180Check No. 68.00
CA 92691

0.0001/27/2022 68213OP
01/27/2022011591
01/27/2022
01/27/2022NAME PLATES (CS, CC) 117177DANIEL E. DUNKLEBERG 238.0032201

0.00 DUNKLEBERG GRAPHICS

MISSION VIEJO
Total: 68213Check No. 238.00
Total for DANIEL E. DUNKLEBERG 306.00
CA 95811

0.0001/27/2022 68214OP
01/27/2022011453
01/27/2022
01/27/20222021 CASP FEE 4TH QTR (CD) 117145DIVISION OF THE STATE 226.4001/13/2022

0.00 ARCHITECT

SACRAMENTO
Total: 68214Check No. 226.40
Total for DIVISION OF THE STATE 226.40
CA 92014

0.0001/20/2022 68181OP
01/20/202205036
01/20/2022
01/20/2022PROFESSIONAL SERVICES DEC (PW) 117115ECONOMICS INC. 3,978.322021-22.6

0.00 DEL MAR
Total: 68181Check No. 3,978.32
Total for ECONOMICS INC. 3,978.32
CA 92630

0.0001/27/2022 68215OP
01/27/202205021
01/27/2022DEC (PW)
01/27/2022WATER SERVICES LFSP/MPS/PARKS 117185EL TORO WATER DISTRICT 20,088.6021-12

0.00 LAKE FOREST
Total: 68215Check No. 20,088.60
Item: 4
32 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
11Page:

Taxes Withheld
Total for EL TORO WATER DISTRICT 20,088.60
CA 92618

0.0001/20/2022 68182OP
01/20/2022011580
01/20/2022DEC (PW)
01/20/2022ARBOR MINI PARK PW2019-17 117116ELEGANT CONSTRUCTION INC. 45,809.40PW2019-17 04

0.00 IRVINE
Total: 68182Check No. 45,809.40
Total for ELEGANT CONSTRUCTION INC. 45,809.40
CA 92694

0.0001/13/2022 68151OP
01/13/20220577
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL MUSIC TOGETHER 117065ELENA SALISBURY
255.5010651

0.00 DBA MUSIC MOVES ACADEMY, INC.

LADERA RANCH
CA 92694

0.0001/13/2022 68151OP
01/13/20220577
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL MUSIC TOGETHER 117066ELENA SALISBURY
334.6010652

0.00 DBA MUSIC MOVES ACADEMY, INC.

LADERA RANCH
CA 92694

0.0001/13/2022 68151OP
01/13/20220577
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL MUSIC TOGETHER 117067ELENA SALISBURY
190.4010653

0.00 DBA MUSIC MOVES ACADEMY, INC.

LADERA RANCH
CA 92694

0.0001/13/2022 68151OP
01/13/20220577
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL MUSIC TOGETHER 117068ELENA SALISBURY
252.0010654

0.00 DBA MUSIC MOVES ACADEMY, INC.

LADERA RANCH
CA 92694

0.0001/13/2022 68151OP
01/13/20220577
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL MUSIC TOGETHER 117069ELENA SALISBURY
345.1010655

0.00 DBA MUSIC MOVES ACADEMY, INC.

LADERA RANCH
Total: 68151Check No. 1,377.60
Total for ELENA SALISBURY 1,377.60
CA 92676

0.0001/13/2022 68152OP
01/13/2022011571
01/13/2022MEETINGS 12/7, 12/21 (MS)
01/13/2022AV SERVICES CITY COUNCIL 117059ERIC WINTER
730.206028

0.00 SILVERADO
Total: 68152Check No. 730.20
Total for ERIC WINTER 730.20
Item: 4
33 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
12Page:

Taxes Withheld
CA 92501

0.0001/20/2022 68183OP
01/20/2022010384
01/20/2022DIVISION DEC (F)
01/20/2022BOOKSHELVES FOR BUILDING 117117G M BUSINESS INTERIORS 1,468.690272983-IN

0.00 RIVERSIDE
Total: 68183Check No. 1,468.69
Total for G M BUSINESS INTERIORS 1,468.69
CA 92688

0.0001/20/2022 68184OP
01/20/2022010385
01/20/2022NOV (PW)
01/20/2022GEOTECH 3RD PARTY REVIEW 117119GMU GEOTECHNICAL INC. 2,192.5060962

0.00 RANCHO SANTA MARGARITA
Total: 68184Check No. 2,192.50
Total for GMU GEOTECHNICAL INC. 2,192.50
IL 60517

0.0001/20/2022 68185OP
01/20/2022011622
01/20/2022SOFTWARE 1/1/22-12/31/22 (CC)
01/20/2022PUBLIC RECORDS REQUEST 117118GOVQA, LLC
8,500.00INV1232

0.00 WOODRIDGE
Total: 68185Check No. 8,500.00
Total for GOVQA, LLC 8,500.00
CA 90680

0.0001/27/2022 68216OP
01/27/2022010832
01/27/2022
01/27/2022TREE MAINTENANCE DEC (PW) 117181GREAT SCOTT TREE SERVICE INC 5,465.86121535

0.00 STANTON
Total: 68216Check No. 5,465.86
Total for GREAT SCOTT TREE SERVICE INC 5,465.86
CA 90051-4598

0.0001/27/2022 68217OP
01/27/2022011361
01/27/2022CENTER (PW)
01/27/2022SLOPE LANDSCAPE DEC CIVIC 117179HABITAT RESTORATION SCIENCES 1,500.0012080

0.00 INC.

LOS ANGELES
Total: 68217Check No. 1,500.00
Total for HABITAT RESTORATION SCIENCES 1,500.00
CA 92780

0.0001/20/2022 68186OP
01/20/2022010282
01/20/2022DEVELOPMENT/CIP (PW)
01/20/2022TRAFFIC ENGINEERING NOV 117120HARTZOG & CRABILL INC. 30,873.4021-0515

0.00 TUSTIN
Item: 4
34 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
13Page:

Taxes Withheld
Total: 68186Check No. 30,873.40
Total for HARTZOG & CRABILL INC. 30,873.40
IL 60677-5367

0.0001/13/2022 68153OP
01/13/202210011
01/13/2022NOV CIVIC CENTER (PW)
01/13/2022MITIGATION CONSTRUCTION 117045ICF JONES & STOKES INC

92.250159881

0.00 CHICAGO
Total: 68153Check No. 92.25
Total for ICF JONES & STOKES INC 92.25
CA 92867-4607

0.0001/06/2022 68129OP
01/06/20220923
01/06/2022WB10J630XKZG34006 (PS)
01/06/2022VEHICLE REPAIR 12/22 117019IRV SEAVER MOTORCYCLES 1,369.7620212697

0.00 ORANGE
Total: 68129Check No. 1,369.76
Total for IRV SEAVER MOTORCYCLES 1,369.76
CA 92619-7000

0.0001/27/2022 68218OP
01/27/20220927
01/27/2022MPS, PARKS (PW)
01/27/2022WATER SERVICES DEC CC, LFSP, 117184IRVINE RANCH WATER DISTRICT 25,080.7521-12

0.00 IRVINE
Total: 68218Check No. 25,080.75
Total for IRVINE RANCH WATER DISTRICT 25,080.75
CA 92630

0.0001/20/2022 68187OP
01/20/20221306
01/20/2022
01/20/2022BUSINESS CARDS NOV (PS) 117121JAMES L. BLACKBURN

32.5027798

0.00 MINUTEMAN PRESS

LAKE FOREST
CA 92630

0.0001/20/2022 68187OP
01/20/20221306
01/20/2022
01/20/2022BUSINESS CARDS DEC (PS) 117122JAMES L. BLACKBURN

35.1528017

0.00 MINUTEMAN PRESS

LAKE FOREST
Total: 68187Check No. 67.65
CA 92630

0.0001/27/2022 68219OP
01/27/20221306
01/27/2022
01/27/2022BUSINESS CARDS JAN (PS) 117173JAMES L. BLACKBURN

35.1528035

0.00 MINUTEMAN PRESS

LAKE FOREST
Total: 68219Check No. 35.15
Item: 4
35 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
14Page:

Taxes Withheld
Total for JAMES L. BLACKBURN 102.80
CA 92801

0.0001/27/2022 68220OP
01/27/2022011811
01/27/2022
01/27/2022SNOWFEST 01/29 CLIMBING WALL 117201JAMES PRODUCTIONS, INC. 1,875.0008044-DS

0.00 ANAHEIM
Total: 68220Check No. 1,875.00
Total for JAMES PRODUCTIONS, INC. 1,875.00
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022REPAIRS DEC PITTSFORD PARK(PW)
01/27/2022TENNIS COURT WINDSCREEN, NET 117202JAMEY CLARK INC. 425.0072922

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022SERRANO CREEK PARK (PW)
01/27/2022REPLACE CLIMBING ROCK JAN 117203JAMEY CLARK INC. 163.1972929

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022PARK (PW)
01/27/2022TOILET SEAT JAN MOUNTAIN VIEW 117204JAMEY CLARK INC. 138.0272930

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022PARK (PW)
01/27/2022TOILET REPAIR JAN PORTOLA 117205JAMEY CLARK INC. 106.2572934

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022BAKER RANCH PARK (PW)
01/27/2022RESTROOM REPAIRS DEC 117206JAMEY CLARK INC.
297.5072920

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022LFSP (PW)
01/27/2022GATE REPAIR FIELD #5 DEC 117207JAMEY CLARK INC. 510.0072905

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022DEC (PW)
01/27/2022BI-ANNUAL PARK INSPECTIONS 117208JAMEY CLARK INC. 12,672.4072906

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022INSPECTION DEC (PW)
01/27/2022QUARTERLY FITNESS EQUIPMENT 117209JAMEY CLARK INC. 1,500.0072907

0.00 LAGUNA HILLS
Item: 4
36 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
15Page:

Taxes Withheld
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022DEC SERRANO CREEK PARK (PW)
01/27/2022INSTALL DRINKING FOUNTAIN 117210JAMEY CLARK INC. 2,650.1172908

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022DEC EL TORO PARK (PW)
01/27/2022RESTROOM PLUMBING REPAIRS 117211JAMEY CLARK INC. 520.2572912

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022DEC EL TORO PARK (PW)
01/27/2022RESTROOM ELECTRONIC LOCK 117212JAMEY CLARK INC. 658.1672916

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022BOARD DEC CONCOURSE PARK (PW)
01/27/2022REPAIRED PLEXI-GLASS MESSAGE 117213JAMEY CLARK INC. 380.5672917

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022LFSP (PW)
01/27/2022RESTROOM FILTERS DEC 117214JAMEY CLARK INC.
297.5072919

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022DEC SUNDOWNER PARK (PW)
01/27/2022WROUGHT-IRON FENCE REPAIRS 117215JAMEY CLARK INC. 582.9172904

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022BOARD JAN EL TORO PARK (PW)
01/27/2022REPAIRED PLEXI-GLASS MESSAGE 117216JAMEY CLARK INC. 225.9172936

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022JAN PORTOLA PARK (PW)
01/27/2022REMOVED DRUM PLAY INSTRUMENT 117217JAMEY CLARK INC. 106.2572937

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022JAN CONCOURSE PARK (PW)
01/27/2022RESTROOM LATCH & LOCKSET 117218JAMEY CLARK INC. 391.6572938

0.00 LAGUNA HILLS
CA 92653

0.0001/27/2022 68221OP
01/27/202210016
01/27/2022NOV EL TORO RD/SERRANO (PW)
01/27/2022REMOVE AND INSTALL BLOCK WALL 117219JAMEY CLARK INC. 11,600.0072841

0.00 LAGUNA HILLS
Total: 68221Check No. 33,225.66
Total for JAMEY CLARK INC. 33,225.66
Item: 4
37 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
16Page:

Taxes Withheld
CA 92653

0.0001/27/2022 68222OP
01/27/2022010871
01/27/2022AWARDS (CS)
01/27/2022MENS BASKETBALL FALL CHAMPION 117175JC TEES
224.227739

0.00 LAGUNA HILLS
Total: 68222Check No. 224.22
Total for JC TEES 224.22
CA 92653

0.0001/27/2022 68223OP
01/27/2022011810
01/27/2022(CD)
01/27/2022PAINT PROGRAM GOTTSCHALKSON 117151JESSICA ANN MCCRACKEN 2,926.181717

0.00 RJM CONSTRUCTION SOLUTIONS INC

LAGUNA HILLS
Total: 68223Check No. 2,926.18
Total for JESSICA ANN MCCRACKEN 2,926.18
IL 60055

0.0001/27/2022 68224OP
01/27/2022011538
01/27/2022STAND (PW)
01/27/2022FIRE ALARM NOV LFSP CONCESSION 117186JOHNSON CONTROLS FIRE 1,084.1488353363

0.00 PROTECTION LP

PALATINE
Total: 68224Check No. 1,084.14
Total for JOHNSON CONTROLS FIRE 1,084.14
CA 92679

0.0001/13/2022 68154OP
01/13/2022011613
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022WINTER YOUTH TRACK 117071KENNETH CHAI
423.5010712

0.00 TRABUCO CANYON
CA 92679

0.0001/13/2022 68154OP
01/13/2022011613
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022WINTER YOUTH TRACK 117072KENNETH CHAI

52.5010715

0.00 TRABUCO CANYON
Total: 68154Check No. 476.00
Total for KENNETH CHAI 476.00
WA 98402

0.0001/27/2022 68225OP
01/27/2022011552
01/27/2022(PW)
01/27/2022CIVIC CENTER MAINTENANCE DEC 117182KIDDER MATHEWS OF CALIFORNIA 59,138.91KMCA5286

0.00 INC.

TACOMA
Total: 68225Check No. 59,138.91
Total for KIDDER MATHEWS OF CALIFORNIA 59,138.91
Item: 4
38 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
17Page:

Taxes Withheld
CA 91185

0.0001/06/2022 68130OP
01/06/2022011575
01/06/2022OCT (CM)
01/06/2022MANAGED PRINT SERVICES 117022KONICA MINOLTA BUSINESS 390.779008187498

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0001/06/2022 68130OP
01/06/2022011575
01/06/2022NOV (CM)
01/06/2022MANAGED PRINT SERVICES 117023KONICA MINOLTA BUSINESS 392.019008255579

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0001/06/2022 68130OP
01/06/2022011575
01/06/2022MAINTENANCE OCT COPIER 1A
01/06/2022COPIER MONTHLY 117024KONICA MINOLTA BUSINESS 304.10276289538

0.00 SOLUTIONS USA INC

PASADENA
Total: 68130Check No. 1,086.88
Total for KONICA MINOLTA BUSINESS 1,086.88
PA 19101-1602

0.0001/06/2022 68131OP
01/06/2022011585
01/06/2022
01/06/2022COPIER LEASE DEC (CM) 117020KONICA MINOLTA PREMIER FINANCE 1,011.4374600301

0.00 PHILADELPHIA
PA 19101-1602

0.0001/06/2022 68131OP
01/06/2022011585
01/06/2022
01/06/2022COPIER LEASE JAN (CM) 117021KONICA MINOLTA PREMIER FINANCE 1,011.4374922781

0.00 PHILADELPHIA
Total: 68131Check No. 2,022.86
Total for KONICA MINOLTA PREMIER FINANCE 2,022.86
CA 92630

0.0001/06/2022 68132OP
01/06/2022010898
01/06/20222019 DODGE DURANGO (PS)
01/06/2022VEHICLE MAINTENANCE JUL 117026L & M AUTOMOTIVE 116.8846616

0.00 LAKE FOREST
Total: 68132Check No. 116.88
Total for L & M AUTOMOTIVE 116.88
CA 92630

0.0001/13/2022 68155OP
01/13/2022010261
01/13/2022
01/13/2022VEHICLE WASH DEC (CD) 117057LAKE FOREST EXPRESS WASH

15.001075

0.00 LAKE FOREST
Total: 68155Check No. 15.00
Total for LAKE FOREST EXPRESS WASH 15.00
Item: 4
39 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
18Page:

Taxes Withheld
CA 95814

0.0001/06/2022 68133OP
01/06/20221200
01/06/20222021 CONFERENCE WEISS (CC)
01/06/2022NEW LAW & ELECTIONS SEMINAR 117025LEAGUE OF CALIFORNIA CITIES 500.00105958

0.00 SACRAMENTO
Total: 68133Check No. 500.00
Total for LEAGUE OF CALIFORNIA CITIES 500.00
CA 92614

0.0001/20/2022 68188OP
01/20/2022011522
01/20/2022NE ODOR ISSUE (PW)
01/20/2022ENV CONSULTANT PORTOLA 117123LEIGHTON AND ASSOCIATES INC. 2,134.6048467

0.00 IRVINE
Total: 68188Check No. 2,134.60
Total for LEIGHTON AND ASSOCIATES INC. 2,134.60
CA 90045

0.0001/27/2022 68226OP
01/27/20221238
01/27/2022
01/27/20222022 OCERC MEMBERSHIP (MS) 117241LIEBERT CASSIDY WHITMORE 3,645.00210163

0.00 LOS ANGELES
Total: 68226Check No. 3,645.00
Total for LIEBERT CASSIDY WHITMORE 3,645.00
CA 92614

0.0001/27/2022 68227OP
01/27/20221210
01/27/2022SERVICES SDP-05-21-5422 (CD)
01/27/2022ENVIRONMENTAL CONSULTING 117155LSA ASSOCIATES INC. 171.25180784

0.00 IRVINE
Total: 68227Check No. 171.25
Total for LSA ASSOCIATES INC. 171.25
CA 92630

0.0001/13/2022 68156OP
01/13/2022010969
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL BOOT CAMP 117073MARYAM STEVENSON
1,058.4010564

0.00 LAKE FOREST
CA 92630

0.0001/13/2022 68156OP
01/13/2022010969
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022WINTER BOOT CAMP 117074MARYAM STEVENSON
340.2010697

0.00 LAKE FOREST
Total: 68156Check No. 1,398.60
Total for MARYAM STEVENSON 1,398.60
Item: 4
40 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
19Page:

Taxes Withheld
CA 92702

0.0001/20/2022 68189OP
01/20/2022011440
01/20/2022HOMELESS SERVICES (PS)
01/20/2022CONTRACT SERVICES OCT 117124MERCY HOUSE LIVING CENTERS INC 3,055.225001-21-10

0.00 SANTA ANA
Total: 68189Check No. 3,055.22
Total for MERCY HOUSE LIVING CENTERS INC 3,055.22
CA 92630

0.0001/27/2022 68228OP
01/27/202202026
01/27/2022
01/27/2022UNIFORM HERNANDEZ (PS) 117171MONOGRAM MAGIC

27.9962618

0.00 LAKE FOREST
CA 92630

0.0001/27/2022 68228OP
01/27/202202026
01/27/2022
01/27/2022UNIFORM SHRUM (PS) 117172MONOGRAM MAGIC

33.9462592

0.00 LAKE FOREST
Total: 68228Check No. 61.93
Total for MONOGRAM MAGIC 61.93
CA 95630

0.0001/20/2022 68190OP
01/20/20221323
01/20/2022CEVALLOS (CM)
01/20/2022MEMBERSHIP DUES 2022 - 2023 117125MUNICIPAL MANAGEMENT ASSOC.

90.004191

0.00 OF SOUTHERN CALIFORNIA
FOLSOM
Total: 68190Check No. 90.00
Total for MUNICIPAL MANAGEMENT ASSOC. 90.00
CA 92805

0.0001/20/2022 68191OP
01/20/20221410
01/20/2022DEC KHOR (CD)
01/20/2022LEAD BASED PAINT INSPECTION 117126NATIONAL ECON CORPORATION 250.0069246

0.00 ANAHEIM
Total: 68191Check No. 250.00
Total for NATIONAL ECON CORPORATION 250.00
CA 93601

0.0001/20/2022 68192OP
01/20/2022010552
01/20/2022- APR (CC)
01/20/2022FPPC ELECTRONIC FILING JAN 117127NETFILE
2,500.007733

0.00 AHWAHNEE
Total: 68192Check No. 2,500.00
Total for NETFILE 2,500.00
Item: 4
41 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
20Page:

Taxes Withheld
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022MPS/ALTON MITIGATION (PW)
01/27/2022MONTHLY MAINTENANCE DEC 117220NIEVES LANDSCAPE INC. 68,637.4971004

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022RIMHURST, DIMENSION/PASCAL(PW)
01/27/2022IRRIGATION REPAIRS NOV 117221NIEVES LANDSCAPE INC. 585.0071097

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022TRABUCO, OVERLAKE/RIDGE ROUTE
01/27/2022IRRIGATION REPAIRS NOV 117222NIEVES LANDSCAPE INC. 376.5071098

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022ROCKFIELD/EL TORO RD (PW)
01/27/2022PLANT MATERIAL INSTALL DEC 117223NIEVES LANDSCAPE INC. 152.0071187

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022OVERLAKE/MUIRLANDS (PW)
01/27/2022DEBRIS REMOVAL DEC LAKE FOREST 117224NIEVES LANDSCAPE INC. 1,850.0071188

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022ROCKFIELD/EL TORO RDS (PW)
01/27/2022PLANT MATERIAL INSTALL NOV 117225NIEVES LANDSCAPE INC. 6,960.0071189

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022WHISPERING HILLS SLOPE (PW)
01/27/2022PLANT MATERIAL INSTALL NOV 117226NIEVES LANDSCAPE INC. 2,845.0071190

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022ALISO PARK/CREEKSIDE TRAIL(PW)
01/27/2022PLANT MATERIAL INSTALL DEC 117227NIEVES LANDSCAPE INC. 8,975.0071191

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022PASSIVE PARKS (PW)
01/27/2022MONTHLY MAINTENANCE DEC 117228NIEVES LANDSCAPE INC. 67,963.7671003

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022VARIOUS PARKS (PW)
01/27/2022IRRIGATION REPAIRS NOV 117229NIEVES LANDSCAPE INC. 1,479.0471099

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022VARIOUS PARKS (PW)
01/27/2022IRRIGATION REPAIRS NOV 117230NIEVES LANDSCAPE INC. 1,414.3271100

0.00 SANTA ANA
Item: 4
42 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
21Page:

Taxes Withheld
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022DEC VINTAGE PARK (PW)
01/27/2022PLANTER AND LODGE POLE REPAIRS 117231NIEVES LANDSCAPE INC. 712.8071101

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022DEC SERRANO CREEK PARK (PW)
01/27/2022IRRIGATION TRENCH, SPRINKLERS 117232NIEVES LANDSCAPE INC. 1,445.3671102

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022VARIOUS PARKS (PW)
01/27/2022IRRIGATION REPAIRS NOV/DEC 117233NIEVES LANDSCAPE INC. 913.0371104

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022SERRANO CREEK & PEACHWOOD (PW)
01/27/2022IRRIGATION REPAIRS NOV/DEC 117234NIEVES LANDSCAPE INC. 1,634.1971105

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022PITTSFORD & DARRIN PARKS (PW)
01/27/2022IRRIGATION REPAIRS NOV/DEC 117235NIEVES LANDSCAPE INC. 2,130.8871106

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022PEACHWOOD PARK (PW)
01/27/2022IRRIGATION MASTER VALVE DEC 117236NIEVES LANDSCAPE INC. 896.3671107

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022BARKER RANCH DOG PARK (PW)
01/27/2022INSTALL MULCH DEC 117237NIEVES LANDSCAPE INC. 1,032.0071176

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022VETERANS PARK (PW)
01/27/2022INSTALL FESCUE GRASS SEED DEC 117238NIEVES LANDSCAPE INC. 1,325.7871177

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022NATURE & PEBBLE CREEK PARKS
01/27/2022IRRIGATION REPAIRS DEC 117239NIEVES LANDSCAPE INC. 577.7071178

0.00 SANTA ANA
CA 92705

0.0001/27/2022 68244OP
01/27/20221469
01/27/2022FOREST NOV LAKE FOREST PARK
01/27/2022INSTALLED TREES - EXPAND THE 117240NIEVES LANDSCAPE INC. 450.0071179

0.00 SANTA ANA
Total: 68244Check No. 172,356.21
Total for NIEVES LANDSCAPE INC. 172,356.21
Item: 4
43 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
22Page:

Taxes Withheld
CA 91729-3700

0.0001/27/2022 68229OP
01/27/2022011457
01/27/2022TESTING JAN (MS)
01/27/2022PRE-EMPLOYMENT PHYSICALS AND 117243OCCUPATIONAL HEALTH CENTERS 182.0073976741

0.00 OF CALIFORNIA, A MEDICAL CORP

RANCHO CUCAMONGA
Total: 68229Check No. 182.00
Total for OCCUPATIONAL HEALTH CENTERS 182.00
AZ 85038

0.0001/27/2022 68230OP
01/27/202215201
01/27/2022
01/27/2022OPERATING SUPPLIES DEC (F) 117156OFFICE DEPOT 1,933.4920668758

0.00 PHOENIX
Total: 68230Check No. 1,933.49
Total for OFFICE DEPOT 1,933.49
CA 92801

0.0001/13/2022 68157OP
01/13/2022011558
01/13/2022CLEARING/MULCH NOV (PW)
01/13/2022ALISO CREEK ARUNDO 117046ORANGE COUNTY CONSERVATION 1,716.6712152021-9003

0.00 CORPS

ANAHEIM
Total: 68157Check No. 1,716.67
Total for ORANGE COUNTY CONSERVATION 1,716.67
CA 93065

0.0001/27/2022 68231OP
01/27/2022011533
01/27/2022JAN CIVIC CENTER (PW)
01/27/2022FITNESS CENTER SUPPLIES 117200OUT-FIT
573.0644676

0.00 SIMI VALLEY
Total: 68231Check No. 573.06
Total for OUT-FIT 573.06
CA 92799-5091

0.0001/06/2022 68134OP
01/06/202218240
01/06/2022FEB PTM-108-702MD-1 (CD)
01/06/202222702 MADRID HOA PAYMENT 117028RANCHO VIEJO II HOA 380.0022702 01/01/2022

0.00 SANTA ANA
Total: 68134Check No. 380.00
CA 92799-5091

0.0001/06/2022 68135OP
01/06/202218240
01/06/2022FEB PTM-108-706MD-1 (CD)
01/06/202222706 MADRID HOA PAYMENT 117027RANCHO VIEJO II HOA 380.0022706 01/01/2022

0.00 SANTA ANA
Total: 68135Check No. 380.00
Item: 4
44 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
23Page:

Taxes Withheld
Total for RANCHO VIEJO II HOA 760.00
CA 92694

0.0001/13/2022 68158OP
01/13/20221895
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL GUITAR/UKULELE 117063RON GORMAN

98.0010580

0.00 LADERA RANCH
CA 92694

0.0001/13/2022 68158OP
01/13/20221895
01/13/2022INSTRUCTOR PAYMENT (CS)
01/13/2022FALL GUITAR/UKULELE 117064RON GORMAN

98.0010582

0.00 LADERA RANCH
Total: 68158Check No. 196.00
Total for RON GORMAN 196.00
CA 92614

0.0001/27/2022 68232OP
01/27/20221802
01/27/2022CONSULTING SERVICES (CD)
01/27/2022HOUSING AUTHORITY DEC 117153ROSENOW SPEVACEK GROUP INC 1,008.75I008193

0.00 IRVINE
CA 92614

0.0001/27/2022 68232OP
01/27/20221802
01/27/2022ANALYSIS DEC 2021 (CD)
01/27/2022AFFORDABLE HOUSING OUTREACH 117154ROSENOW SPEVACEK GROUP INC 1,700.00I008194

0.00 IRVINE
Total: 68232Check No. 2,708.75
Total for ROSENOW SPEVACEK GROUP INC 2,708.75

0.0001/06/2022 68136OP
01/06/2022191703
01/06/2022- 12/28 (CC)
01/06/2022MILEAGE REIMBURSEMENT 10/1 117032SCOTT VOIGTS 106.6212/28/2021

0.00 Total: 68136Check No. 106.62
Total for SCOTT VOIGTS 106.62
OH 45263-1186

0.0001/27/2022 68233OP
01/27/2022011713
01/27/2022(PW)
01/27/2022BUS SHELTER MAINTENANCE DEC 117183SHELTERCLEAN SERVICES INC 3,807.80696304

0.00 CINCINNATI
Total: 68233Check No. 3,807.80
Total for SHELTERCLEAN SERVICES INC 3,807.80
Item: 4
45 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
24Page:

Taxes Withheld
CA 91746

0.0001/20/2022 68193OP
01/20/2022010509
01/20/2022(CS)
01/20/2022PORTALET RENTALS 12/28 - 01/24 117128SO CAL INDUSTRIES 109.08541197

0.00 CITY OF INDUSTRY
Total: 68193Check No. 109.08
Total for SO CAL INDUSTRIES 109.08
CA 92630

0.0001/27/2022 68234OP
01/27/202219219
01/27/2022(CC)
01/27/2022CITY TILE PLATE - EAGLE SCOUT 117176SOUTH COAST TROPHY & ENGRAVING

48.4900012849

0.00 LAKE FOREST
Total: 68234Check No. 48.49
Total for SOUTH COAST TROPHY & ENGRAVING 48.49
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022(PW)
01/27/2022STREET LIGHT UTILITIES DEC 117157SOUTHERN CALIFORNIA EDISON

94.061157 01/03/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022MPS, LFSP, BUS SHELTER (PW)
01/27/2022PARK UTILITIES DEC PARKS, MPS, 117158SOUTHERN CALIFORNIA EDISON 14,592.963611 01/13/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022(PW)
01/27/2022STREET LIGHT UTILITIES DEC 117159SOUTHERN CALIFORNIA EDISON

94.623125 01/03/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022(PW)
01/27/2022STREET LIGHT UTILITIES DEC 117160SOUTHERN CALIFORNIA EDISON

78.449256 01/03/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022CIVIC CENTER (PW)
01/27/2022STREET LIGHT UTILITIES DEC 117161SOUTHERN CALIFORNIA EDISON

56.175146 01/05/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022(PW)
01/27/2022STREET LIGHT UTILITIES DEC 117162SOUTHERN CALIFORNIA EDISON 70,314.593106 01/03/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022(PW)
01/27/2022PORTOLA PARK UTILITIES DEC 117163SOUTHERN CALIFORNIA EDISON

66.551549 01/05/2022

0.00 ROSEMEAD
Item: 4
46 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
25Page:

Taxes Withheld
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022(PW)
01/27/2022CIVIC CENTER UTILITIES DEC 117164SOUTHERN CALIFORNIA EDISON 14,139.158477 01/10/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022GARAGE DEC (PW)
01/27/2022CIVIC CENTER UTILITIES PARKING 117165SOUTHERN CALIFORNIA EDISON 4,216.548114 01/10/2022

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022PARKS, LFSP, BUS SHELTERS (PW)
01/27/2022PARK UTILITIES APR - OCT MPS, 117244SOUTHERN CALIFORNIA EDISON 23,973.513611 11/24/2021

0.00 ROSEMEAD
CA 91772-0002

0.0001/27/2022 68235OP
01/27/20220508
01/27/2022LFSP, BUS SHELTERS (PW)
01/27/2022PARK UTILITIES NOV PARKS, MPS, 117245SOUTHERN CALIFORNIA EDISON 1,000.393611 12/13/2021

0.00 ROSEMEAD
Total: 68235Check No. 128,626.98
Total for SOUTHERN CALIFORNIA EDISON 128,626.98
CA 92630

0.0001/20/2022 68194OP
01/20/2022011427
01/20/2022I.D. THEFT (PS)
01/20/2022SHREDDING SERVICES DEC 117129SOUTHERN CALIFORNIA SHREDDING 864.00187320

0.00 INC.

LAKE FOREST
Total: 68194Check No. 864.00
Total for SOUTHERN CALIFORNIA SHREDDING 864.00
CA 92630

0.0001/20/2022 68195OP
01/20/202219391
01/20/2022MAYOR'S GIFT (CC)
01/20/2022ENGRAVED GAVEL PLAQUE 117131SPECTRUM SPECIALTIES 146.4233567

0.00 & AWARDS

LAKE FOREST
Total: 68195Check No. 146.42
Total for SPECTRUM SPECIALTIES 146.42
CA 92630

0.0001/27/2022 68236OP
01/27/2022011299
01/27/2022
01/27/2022PAINT PROGRAM WONG (CD) 117152STREAMLINE PAINTING & COATINGS 7,350.0001/11/2022

0.00 LAKE FOREST
Total: 68236Check No. 7,350.00
Total for STREAMLINE PAINTING & COATINGS 7,350.00
Item: 4
47 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
26Page:

Taxes Withheld
CA 92630

0.0001/13/2022 68159OP
01/13/2022191671
01/13/2022(F)
01/13/2022PRINTING SERVICES LETTERHEAD 117040STUDIO TWO * BLACK DIAMOND 411.9698184

0.00 PRINTING & GRAPHICS

LAKE FOREST
Total: 68159Check No. 411.96
CA 92630

0.0001/20/2022 68196OP
01/20/2022191671
01/20/2022SUPPLIES DEC (CC)
01/20/2022PROCLAMATION CERTIFICATE 117132STUDIO TWO * BLACK DIAMOND 1,316.6798179

0.00 PRINTING & GRAPHICS

LAKE FOREST
CA 92630

0.0001/20/2022 68196OP
01/20/2022191671
01/20/2022
01/20/2022BUSINESS CARDS DEC (CC) 117133STUDIO TWO * BLACK DIAMOND 210.1198217

0.00 PRINTING & GRAPHICS

LAKE FOREST
CA 92630

0.0001/20/2022 68196OP
01/20/2022191671
01/20/2022SUPPLIES DEC (CC)
01/20/2022PROCLAMATION CERTIFICATE 117134STUDIO TWO * BLACK DIAMOND 1,449.1798056

0.00 PRINTING & GRAPHICS

LAKE FOREST
Total: 68196Check No. 2,975.95
Total for STUDIO TWO * BLACK DIAMOND 3,387.91
CA 90660-4512

0.0001/27/2022 68237OP
01/27/2022010654
01/27/2022VARIOUS PARKS (PW)
01/27/2022GRAFFITI REMOVAL & STEAM DEC 117180SUPERIOR PROPERTY SERVICES INC 9,475.0017222

0.00 PICO RIVERA
Total: 68237Check No. 9,475.00
Total for SUPERIOR PROPERTY SERVICES INC 9,475.00
CA 92630

0.0001/20/2022 68197OP
01/20/2022011344
01/20/2022INSTRUCTOR PAYMENT
01/20/2022EMPLOYEE WELLNESS NOV - DEC 117130SUSAN SELLERS 450.00037

0.00 LAKE FOREST
Total: 68197Check No. 450.00
Total for SUSAN SELLERS 450.00
CA 94966

0.0001/13/2022 68160OP
01/13/2022011764
01/13/2022NOV (CD)
01/13/2022MIXED USE ZONING CODE UPDATES 117054SWA GROUP INC 2,245.00188200

0.00 SAUSALITO
Total: 68160Check No. 2,245.00
Item: 4
48 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
27Page:

Taxes Withheld
Total for SWA GROUP INC 2,245.00
CA 92840

0.0001/20/2022 68198OP
01/20/2022010142
01/20/2022
01/20/2022PAINT PROGRAM JAN KHOR (CD) 117135TEAM PAINTING 4,850.0013269

0.00 GARDEN GROVE
Total: 68198Check No. 4,850.00
Total for TEAM PAINTING 4,850.00
CA 91756

0.0001/27/2022 68238OP
01/27/20221937
01/27/2022(PW)
01/27/2022CIVIC CENTER UTILITIES DEC 117189THE GAS COMPANY 2,926.709109 01/11/2022

0.00 MONTEREY PARK
CA 91756

0.0001/27/2022 68238OP
01/27/20221937
01/27/2022
01/27/2022SPORTS PARK UTILITIES DEC (PW) 117190THE GAS COMPANY 1,556.392943 01/12/2022

0.00 MONTEREY PARK
Total: 68238Check No. 4,483.09
Total for THE GAS COMPANY 4,483.09
OH 44096-8013

0.0001/27/2022 68239OP
01/27/202220945
01/27/2022(CC)
01/27/2022ANNUAL SUBSCRIPTION FY21-22 117166THE ORANGE COUNTY REGISTER 605.878156 12/29/2021

0.00 WILLOUGHBY
Total: 68239Check No. 605.87
Total for THE ORANGE COUNTY REGISTER 605.87
CA 92691

0.0001/13/2022 68161OP
01/13/20220814
01/13/2022
01/13/2022CONSULTING SERVICES DEC (CD) 117056THERESA DOBBS 2,445.5001/03/2022

0.00 MISSION VIEJO
Total: 68161Check No. 2,445.50
Total for THERESA DOBBS 2,445.50
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022OCT LFSP (PW)
01/27/2022INSTALL BASKETBALL COURT TIMER 117191THOMAS J. O'CONNELL 634.14INV-2022-100

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
Item: 4
49 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
28Page:

Taxes Withheld
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022NOV ARBORS (PW)
01/27/2022DISCONNECT SHELTER LIGHTING 117192THOMAS J. O'CONNELL 649.60INV-2022-101

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022OUTLETS NOV NATURE PARK (PW)
01/27/2022DISCONNECT GAZEBO ELECTRICAL 117193THOMAS J. O'CONNELL 129.92INV-2022-102

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022NOV RIMGATE PARK (PW)
01/27/2022INSPECT BASKETBALL LIGHTING 117194THOMAS J. O'CONNELL 129.92INV-2022-103

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022NOV BARKER DOG PARK (PW)
01/27/2022DOOR LATCH CONDUITS 117196THOMAS J. O'CONNELL 525.26INV-2022-105

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022MOUNTAIN VIEW PARK (PW)
01/27/2022REINSTALL CONDUIT NOV 117197THOMAS J. O'CONNELL 406.14INV-2022-106

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0001/27/2022 68240OP
01/27/2022010570
01/27/2022SERRANO CREEK PARK (PW)
01/27/2022ELECTRICAL WIRING NOV 117198THOMAS J. O'CONNELL 2,484.20INV-2022-108

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
Total: 68240Check No. 4,959.18
Total for THOMAS J. O'CONNELL 4,959.18
CA 92679-3715

0.0001/13/2022 68162OP
01/13/2022011759
01/13/2022PORTOLA METER NOV (PW)
01/13/2022MPS UTILITY EL TORO RD / 117047TRABUCO CANYON WATER DISTRICT 123.1512/15/2021

0.00 TRABUCO CANYON
Total: 68162Check No. 123.15
Total for TRABUCO CANYON WATER DISTRICT 123.15
CA 91730

0.0001/06/2022 68137OP
01/06/2022011780
01/06/2022COUNCIL CHAMBERS (CM)
01/06/2022ALARM SYSTEM SERVICE DEC 117029TRL SYSTEMS, INC. 720.00522536

0.00 RANCHO CUCAMONGA
Total: 68137Check No. 720.00
Total for TRL SYSTEMS, INC. 720.00
Item: 4
50 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
29Page:

Taxes Withheld
MO 63179-0428

0.0001/20/2022 68199OP
01/20/20222128
01/20/2022
01/20/2022CAL-CARD PURCHASES DEC 117143U.S. BANK CORPORATE PAYMENT 23,578.734348 2021-12-27

0.00 SYSTEMS
ST. LOUIS
MO 63179-0428

0.0001/20/2022 68199OP
01/20/20222128
01/20/2022
01/20/2022CAL-CARD PURCHASES DEC 117144U.S. BANK CORPORATE PAYMENT 143.716249 2021-12-27

0.00 SYSTEMS
ST. LOUIS
Total: 68199Check No. 23,722.44
Total for U.S. BANK CORPORATE PAYMENT 23,722.44
CA 92877-0102

0.0001/20/2022 68200OP
01/20/2022011138
01/20/2022ALERT NOTIFICATIONS DEC
01/20/2022UNDERGROUND SERVICES 117136UNDERGROUND SERVICE ALERT OF 100.751220210363

0.00 SOUTHERN CALIFORNIA
CORONA
Total: 68200Check No. 100.75
Total for UNDERGROUND SERVICE ALERT OF 100.75
CA 90670

0.0001/13/2022 68163OP
01/13/2022011620
01/13/2022DEC (PW)
01/13/2022PARK JANITORIAL SERVICES 117043VALLEY MAINTENANCE CORP. 3,862.0027576

0.00 SANTA FE SPRINGS
Total: 68163Check No. 3,862.00
Total for VALLEY MAINTENANCE CORP. 3,862.00
TX 75266-0108

0.0001/06/2022 68138OP
01/06/2022010673
01/06/2022SERVICE DEC (CM)
01/06/2022VETERANS PARK CCTV DATA 117030VERIZON WIRELESS 264.649894576590

0.00 DALLAS
TX 75266-0108

0.0001/06/2022 68138OP
01/06/2022010673
01/06/2022SERVICE DEC (CM)
01/06/2022CELLULAR PHONES AND DATA 117031VERIZON WIRELESS 1,958.299894956893

0.00 DALLAS
Total: 68138Check No. 2,222.93
TX 75266-0108

0.0001/27/2022 68241OP
01/27/2022010673
01/27/2022SERVICE JAN (CM)
01/27/2022VETERANS PARK CCTV DATA 117148VERIZON WIRELESS 263.069896816395

0.00 DALLAS
Total: 68241Check No. 263.06
Item: 4
51 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
30Page:

Taxes Withheld
Total for VERIZON WIRELESS 2,485.99
CA 92656

0.0001/27/2022 68242OP
01/27/2022011574
01/27/2022(CS)
01/27/2022SNOWFEST 01/29 DJ SERVICES 117170VICTOR R. GETZ 550.000000001

0.00 ALISO VIEJO
Total: 68242Check No. 550.00
Total for VICTOR R. GETZ 550.00
TX 75312-3151

0.0001/20/2022 68201OP
01/20/2022011588
01/20/2022
01/20/2022VOIP SYSTEM DEC - JAN (CM) 117140VONAGE BUSINESS 17,246.842139933

0.00 DALLAS
TX 75312-3151

0.0001/20/2022 68201OP
01/20/2022011588
01/20/2022PARK (CM)
01/20/2022VOIP SYSTEM DEC - JAN SPORTS 117141VONAGE BUSINESS 1,054.182140035R

0.00 DALLAS
TX 75312-3151

0.0001/20/2022 68201OP
01/20/2022011588
01/20/2022PARK (CM)
01/20/2022VOIP SYSTEM DEC - JAN SKATE 117142VONAGE BUSINESS 342.982140831R

0.00 DALLAS
Total: 68201Check No. 18,644.00
Total for VONAGE BUSINESS 18,644.00
MO 63195-2818

0.0001/13/2022 68165OP
01/13/20222212
01/13/2022CE, CM, CS)
01/13/2022CITY VEHICLE FUEL DEC (PS, PW, 117083VOYAGER FLEET SYSTEMS INC. 2,173.598690611272152

0.00 SAINT LOUIS
Total: 68165Check No. 2,173.59
Total for VOYAGER FLEET SYSTEMS INC. 2,173.59
CA 92883

0.0001/20/2022 68202OP
01/20/2022011790
01/20/2022DEC (PW)
01/20/2022ARBOR MINI PARKS CACI HD SIDE 117137Z&K CONSULTANTS, INC. 11,540.009035

0.00 CORONA
CA 92883

0.0001/20/2022 68202OP
01/20/2022011790
01/20/2022GLEN RANCH ROAD DEC (PW)
01/20/2022CA/CI STREET RESURFACING 117138Z&K CONSULTANTS, INC. 32,704.002034

0.00 CORONA
Total: 68202Check No. 44,244.00
Item: 4
52 4:06 pm
01/27/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
31Page:

Taxes Withheld
Total for Z&K CONSULTANTS, INC. 44,244.00

0.00 0.00
2,929,781.12
2,929,781.12
2,929,781.12
Net Total:

Less Hand Check Total:

Grand Total:

Total Invoices: 214 Less Credit Memos:

Outstanding Invoice Total:

Item: 4
53 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: City Clerk
SUBJECT:

MOTION TO WAIVE RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):

Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

EXECUTIVE SUMMARY:

California Government Code 36934 allows titles of ordinances and resolutions to be waived.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
Item: 5
54 55136.00000\34536956.1

CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: City Attorney
SUBJECT:

CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361
RECOMMENDED ACTION(S):

Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.

EXECUTIVE SUMMARY:

The Governor has issued a series of executive orders in connection with the COVID-19 pandemic, which included a waiver of all physical-presence requirements under the Brown Act. The most recent of these orders was set to expire on September 30, 2021. Assembly Bill (“AB”) 361, which took effect as an urgency measure on September 16, leaves this determination to local agencies, subject to certain findings they must make then renew periodically to allow virtual or telephonic meetings during the pendency of the COVID-19 pandemic.

Staff recommends the City Council make renewed findings that a state of emergency remains in effect at the state level, and that local officials continue to recommend measures that promote social distancing.

BACKGROUND:

The Governor’s Executive Order N-29-20 suspended some of the Brown Act’s in- person attendance requirements, but has since expired. AB 361 extends the waiver of in-person attendance requirements, under some additional rules.

On November 2, 2021, in order to continue to have the opportunity to host virtual, hybrid, or remote meetings in a similar manner as previously permitted under the Governor’s order, the City Council made findings that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

Item: 6
55 55136.00000\34536956.1
1 3
5 5
AB 361 requires that these earlier findings be renewed by the City Council every thirty (30) days in order to continue to make use of virtual or telephonic meetings and relaxed in-person attendance requirements for Council meetings.

DISCUSSION:

AB 361 permits many of the meeting adaptations allowed under the earlier Executive Order (which acted as a temporary waiver of the Brown Act’s in-person attendance requirements), while also adding new requirements to the management of remote and teleconference public meetings.

In order to continue to qualify for AB 361’s waiver of in-person meeting requirements, the Council would need to make findings within 30 days of its November 2, 2021 regular meeting that that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

These findings must be renewed every 30 days for remote meetings to continue.

As the Council meets on the first and third Tuesday of every month, the Council need only renew these findings at every other regular session.

Therefore, staff recommends the City Council find and determine that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: City Attorney
Approved By: City Manager
Item: 6
56 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: Public Works
SUBJECT:

AWARD OF AGREEMENT FOR SOLID WASTE CONSULTING SERVICES
RECOMMENDED ACTION(S):

1. Award a Professional Services Agreement to EcoNomics, Inc., in the amount of $347,440, for Solid Waste Consulting Services.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with EcoNomics, Inc., substantially in the form attached.

EXECUTIVE SUMMARY:

The current solid waste and recycling franchise agreement with CR&R, Inc. (“Franchise Agreement”) will expire June 30, 2024. Due to the complexity of the solid waste and recycling services, the City of Lake Forest has historically utilized a professional solid waste consultant to develop the procurement documents, draft franchise agreement documents, and assist with the implementation of new solid waste and recycling service arrangements.

In accordance with the City’s Purchasing and Contracting Guidelines, staff issued a request for proposals (“RFP”) to procure these services. The selection process is complete, and staff recommends a contract award to EcoNomics, Inc. (“EcoNomics”) for solid waste and recycling consulting services. The proposed Professional Consultant Services Agreement with EcoNomics (“EcoNomics Agreement”) includes a term of three years with two one-year extensions. The EcoNomics Agreement includes a compensation amount of $347,440.

The City entered into a Memorandum of Understanding with the City of Laguna Hills to share consulting costs for the initial phase of the franchise procurement process. The 2021-2023 Operating Budget provides sufficient funds for these services.

Item: 7
57 1
7 7
4 BACKGROUND:

The Franchise Agreement with CR&R, Inc. expires on June 30, 2024. There are no extensions remaining in the Franchise Agreement. The City has initiated the procurement process for solid waste services three times since incorporation:
1995, 2002, and 2012. Each time, the City utilized a technical consultant to assist in the preparation of the Request for Proposals (“RFP”) and draft franchise agreement, and the procurement process due to the specialized nature of the work. Since the City’s incorporation, and especially during the term of the current Franchise Agreement with CR&R, new legislation has been enacted that has significantly increased the demands and complexity of solid waste services.

Senate Bill 1383 (“SB 1383”) significantly impacts all businesses, residents, and multi-family properties in the city. On September 20, 2021, the City entered into an Memorandum of Understanding (“MOU”) with the City of Laguna Hills (Attachment 1) to jointly procure a solid waste consultant to prepare the Solid Waste Services RFP and draft franchise agreement.

DISCUSSION:

On October 21, 2021, the City Manager approved the RFP for Solid Waste and Recycling Consulting Services and authorized staff to solicit proposals on PlanetBids. During the RFP process, twenty-four prospective bidders viewed the RFP documents on PlanetBids and three consulting firms attended the mandatory pre-bid meeting. Of the three qualified firms, one replied that their workload was too heavy to submit a proposal at this time. Another felt that “the competition showed a stronger local résumé,” and therefore, decided not to submit a proposal. Consequently, the City received only one proposal from EcoNomics, Inc. in response to the RFP for Solid Waste and Recycling Consulting Services.

Consistent with the City’s Purchasing and Contracting Guidelines (“Purchasing Guidelines”), staff assembled a selection committee approved by the City Manager to review proposals and participate in the interview phase of the selection process. The selection committee was comprised of the following, including two staff members from the City of Laguna Hills:
Director of Public Works
Senior Management Analyst, Public Works
Management Assistant, Community Development
Deputy City Manager, City of Laguna Hills
Management Analyst, City of Laguna Hills
Technical Review and Interview Process
Item: 7
58 1
7 7
4 Although the City received only one proposal, the committee proceeded with the technical review and interview process. As summarized in Table 1 below, EcoNomics met the technical criteria and was invited for a virtual interview. The following is a summary of the committee’s scores:

Table 1: Summary of Technical Review and Qualifications Interview Technical Review Qualifications Interview
Rater Rater Pricing
Firm 1 2 3 4 5 Sub-
Total 1 2 3 4 5 Sub-
Total
Points
x 5 Total
EcoNomics 48 48 51 47 44 238 104 99 102 101 84 490 200 928 During the qualifications interview, EcoNomics demonstrated their comprehensive knowledge of the solid waste and recycling industry in California.

As the current consultant for both Lake Forest and Laguna Hills, EcoNomics was able to speak directly to the joint effort and goals for both cities. In addition, a member of the EcoNomics team, relayed her experience in facilitating the procurement of solid waste franchise agreements with multiple cities working cooperatively through the process. Solid waste and recycling is a complex and rapidly changing field in the State of California, with only a few qualified consultants that provide specialty services. The selection committee felt confident that EcoNomics could competently provide these services.

Cost Proposals and Reference Checks
Contract compensation scoring is based on time and materials with hourly rates secured for a project manager and other professional staff. At the conclusion of the interview process, EcoNomics had the opportunity to submit a last, best, and final cost proposal. Staff deemed the rate structure submitted by EcoNomics to be reasonable based upon historical costs the City has paid for solid waste consulting services.

The scope of work includes four phases of the project. The first phase includes developing the Solid Waste Franchise RFP and a draft franchise agreement.

This phase is expected to conclude in January 2023. Phase 2 includes publishing the RFP, and assisting with the procurement process, negotiations, and the award of a franchise agreement. The work in this phase will commence in mid-2022 and conclude in the fall of 2023. Phase 3 is the implementation and transition preparation phase of the new franchise agreement. Tasks include ensuring the hauler is properly preparing for the agreement term such as purchasing new vehicles and carts or other stipulations that may be required for the hauler. Phase 4 transitions to on-call professional services, which includes providing technical support with state mandates, administration of the new Item: 7
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4 franchise agreement, and other tasks in support of the City’s solid waste and recycling programs. This phase begins at the start of the franchise term and continues through the life of the proposed EcoNomics Agreement.

Estimated prices for each phase of the project during the 3-year EcoNomics Agreement are summarized in Table 2 below:

Table 2: Summary of EcoNomics Agreement Pricing
Phase Description Cost
1 Development of RFP and Draft Franchise Documents $146,035 2 Procurement Process, Negotiations, and Franchise Award $ 76,550 3 Implementation of Franchise Agreement $ 65,060
4 On-Call Professional Services $ 59,795
Total $347,440
The cities of Lake Forest and Laguna Hills entered into a MOU on September 20, 2021 to share the cost of the work effort in Phase 1 - Development of RFP and Draft Franchise Documents. As a result of the cost sharing arrangement detailed in the MOU with the City of Laguna Hills, staff estimates the potential savings of Phase 1 to be in the range of 45-50%. As the lead agency, Lake Forest would pay the invoices and then receive reimbursement by the City of Laguna Hills for its direct and shared costs incurred. The MOU allows the cities to continue the collaborative effort for Phases 2 and 3, with mutual consent. The cost proposal submitted by EcoNomics assumes that the two cities would continue the combined effort through Phase 3. If the cities elect to terminate the combined effort, the City would only be billed for services rendered directly for the City of Lake Forest on a time and materials basis. Therefore, although the proposed EcoNomics Agreement’s (Attachment 2) compensation amount covers work for both cities, the actual cost to the City of Lake Forest is expected to be substantially less.

Additionally, staff conducted reference checks from three local cities (Attachment 3). References provided favorable reviews, attesting to solid waste and recycling expertise and responsiveness of EcoNomics.

Recommendation
Based on the technical review, interview process, and reference checks, staff recommends approval of the EcoNomics Agreement with a compensation amount of $347,440. The term of the EcoNomics Agreement is for three years with two optional one-year extensions.

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4 Consistent with the City’s Purchasing and Contracting Guidelines, the Finance Department prepared the Agreement and the City Attorney’s Office reviewed and approved the Agreement as to form.

FISCAL IMPACT:

There is $200,000 in the 2021-23 Operating Budget to cover the costs of the solid waste procurement process during the budget period. Additionally, the City would be reimbursed for direct and shared costs incurred by the City of Laguna Hills. Staff would request additional funding in the Fiscal 2023-24 budget cycle for the remainder of the contract.

ATTACHMENTS:

1. Memorandum of Understanding Regarding Solid Waste Procurement Services with Laguna Hills

2. Professional Consultant Services Agreement with EcoNomics, Inc. for Solid Waste and Recycling Consulting Services.

3. Reference Check for EcoNomics, Inc.

Initiated By: Christine Groves, Senior Management Analyst Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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68 Attachment 2
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CITY OF LAKE FOREST

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _____ day of ________, 20___, by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California, 92630 ("City") and EcoNomics, Inc. dba ECAL/NOMICS, a Colorado corporation, with its principal place of business at 832 Camino Del Mar, Suite 1, Del Mar, CA 92014 ("Consultant") . City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional solid waste and recycling consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional solid waste and recycling consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional solid waste and recycling consulting services for the Solid Waste and Consulting Services project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional solid waste and recycling consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from February 1, 2022 to January 31, 2025, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two (2) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

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3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates . The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for o thers during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neith er City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, sala ries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements . All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel . Consultant has represented to City that certain key personnel will perform and c oordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to b e uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for per formance of this Agreement are as follows: William O’Toole, President.

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3.2.5 City's Representative. The City hereby designates Thomas Wheeler, P.E., Director of Public Works/ City Engineer, or his designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative").

City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary doc uments which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative . Consultant hereby designates William O’Toole, President , or his designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be re sponsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consul tant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consulta nt shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re -employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Cons ultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, Item: 7
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employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be p erformed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe w alkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; a nd (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.

3.2.12 Water Quality Management and Compliance.

3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.

3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.

3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Implementation Plan (“L IP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.

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A copy of the DAMP is available on the internet at:
https://media.ocgov.com/gov/pw/watersheds/documents/damp/default.asp A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/depts/pw/water/local_implementation_plan_%28lip%29.asp More information on the applicable WQMP is available on the internet at:
http://www.lakeforestca.gov/depts/pw/water/water_quality_management_plan_(wqmp).asp

3.2.12.4 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement. Consultant further warr ants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.

3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regula tions, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its offi cials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, o r policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Consultant for delay in completin g the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exce ed THREE HUNDRED FORTY -SEVEN THOUSAND FOUR HUNDRED FORTY DOLLARS ($347, 440) without written approval of the City Council or City Manager as applicable.

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Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation . Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided sin ce the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work . At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, E xtra Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to exe cute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 177 6, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Con sultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsul tants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration Item: 7
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of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registratio n and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.5 Accounting Records.

3.5.1 Maintenance and Inspection . Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination . City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date the reof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation . Consultant may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination . If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Ag reement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.1.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: EcoNomics, Inc.
832 Camino Del Mar, Suite 1
Del Mar, CA 92014
ATTN: William O’Toole, President
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
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Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Ownership of Materials and Confidentiality.

3.6.2.1 Documents & Data; Licensing of Intellectual Property . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than C onsultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

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3.6.3 Cooperation; Further Acts . The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional ” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782 .8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a f inal adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.6 Entire Agreement. This Agreement contains the entire Agreemen t of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.9 City's Right to Employ Other Consultants . City reserves right to employ other consultants in connection with this Project.

3.6.10 Successors and Assigns . This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer . Consultant shall not assign, hypothecate, or Item: 7
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transfer, either directly or by operation of law, this A greement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience a nd ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party sh all give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.15 No Third -Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bon a fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or antic ipated material benefit arising therefrom.

3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non -discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

Item: 7
79 Item: 7
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55136.00200\31918793.1
Exhibit “A”-1
EXHIBIT "A"

SCOPE OF SERVICES
The Consultant shall perform the following scope of services:

Phase One – Development of Procurement Documents (RFP and Solid Waste and Recycling Franchise Agreement Template).

1. Draft and prepare a Request for Proposals (RFP) document(s) for the solicitation of contractors to provide Solid Waste and Recycling collection and processing services for the Cities under a contractual franchise agreement(s).

2. Draft and prepare a template Solid Waste and Recycling Franchise Agreement(s) to include in Cities RFP Document(s).

3. Ensure that all State regulations and requirements are accounted for in RFP and agreement template documents.

4. Participate in City Council Ad Hoc meetings, or other forms of City Council education, as directed by Cities.

5. Participate in at least two (2) public workshop meetings with each of the Lake Forest and Laguna Hills City Councils (4 meetings total) to establish residential and commercial solid waste programs and service levels. A third workshop may be needed during the project for each city (a potential of 6 total meetings) and will be conducted upon direction of either City staff.

6. Attend monthly progress meetings with Cities staff to discuss the status of all tasks in progress, problems encountered, schedules, etc., in regards to Phase One work.

Prepare a written monthly progress report to the Cities for submittal with each monthly invoice.

7. Consultant shall perform other duties as assigned by the Cities to ensure for successful development of RFP and draft agreement documents.

Phase Two – Facilitate procurement process, contract negotiations, and award of contract.

1. Prepare a list of potential providers and assist the Cities to invite each provider to submit a proposal.

2. Assist with conducting a pre-proposal meeting with prospective proposers and the preparation of the written response(s) of any subsequent addenda to the RFP.

3. Develop the written criteria and the methodology to evaluate and rank each proposal submitted.

4. Coordinate any site visits to facilities of potential service providers and prepare questions for Cities to ask providers during visit.

5. Prepare a technical analysis of each proposer to verify the ability to comply with, provide for, and meet the requirements of a contract period.

6. Evaluate each proposer’s experience and ability to perform the contract through references. Analyze the financial capability and strength of the proposer to perform in the contract.

7. Assist the Cities in negotiating services, terms, rates, and the preparation of a final franchise agreement.

8. Assist Cities’ staff in the preparation of staff reports and presentations to Cities’ City Council for the recommendation and/or options for the procurement of a solid waste Item: 7
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Exhibit “A”-2
franchise. Assist with the Prop. 218 Public Notice process. The target date for approval of the solid waste and recycling consultant finalist and rates for service is in Spring 2023.

This will be followed by a Prop. 218 notification process.

9. Attend monthly progress meetings with Cities staff to discuss the status of all tasks in progress, problems encountered, schedules, etc., in regards to Phase Two work.

Prepare a written monthly progress report to the City for submittal with each monthly invoice.

10. Consultant shall perform other duties as assigned by the Cities to ensure for a successful hauler procurement process, hauler negotiations, award of contract, and presentations to City Council.

Phase Three – Implementation of Solid Waste Franchise Agreement

1. Assist Cities staff in working with franchise hauler(s) in the implementation and transition of new franchise agreement services. Services under the Cities next franchise agreement(s) will commence on July 1, 2024.

2. Assist in the administration of the Cities franchise agreement(s) to ensure hauler is compliant with all stipulations of the franchise agreement(s) and state and local regulations.

3. Attend monthly progress meetings with City staff to discuss the status of all tasks in progress, problems encountered, schedules, etc., in regards to Phase Three work.

Prepare a written monthly progress report to the City for submittal with each monthly invoice.

4. Consultant shall perform other duties as assigned by the Cities to ensure for a successful implementation and transition of franchise agreement(s) services and franchise agreement administration.

Phase Four – On-Call Professional Services

1. Represent the Cities in regard to CalRecycle questions and concerns in relation to the Cities’ solid waste and recycling activity. Consultant’s assistance with CalRecycle shall include:
a. Work with CalRecycle staff to answer and document any questions or concerns in regard to both residential and non-residential programs. Consultant shall respond to Cities’ request to contact CalRecycle for any issue or concern. b. Assist in the preparation of any required CalRecycle reports for Cities review including the CalRecycle annual report (EAR report). Assistance shall include the collection of all required data from the franchise holder and the operators of any other recycling programs in the City (e.g. supermarket back hauling of organics and cardboard), from local recycling facilities, other private recyclers, and any other data collection required for CalRecycle reports.

2. Provide technical and field support for the administration of the franchise agreement including the following:
a. Maintain a checklist of all contract requirements and due dates contained in the contract. Support the Cities in periodic meetings with hauler to review the contract requirements and to coordinate with hauler concerning public education items, writing of brochures and public education materials, placement of customer communications on the hauler’s web site, implementation and enhancement of programs, and other coordination issues. Attend monthly solid waste and recycling meetings held with hauler and Cities staff. Perform additional work items as Item: 7
82 (BB&K 2019)
55136.00200\31918793.1
Exhibit “A”-3
assigned by the Cities
b. Review reports and correspondence submitted by hauler, track recycling program implementation for reporting purposes of state mandated recycling programs such as AB 939, AB 341, AB 1826, and SB 1383. Perform additional work items as assigned by the Cities.
c. Advise the Cities in evaluating and implementing alternative diversion programs that will assist the Cities and hauler in meeting diversion mandates set forth by CalRecycle. Determine potential benefits of proposed alternative diversion programs and coordinate with hauler in determining the cost of such programs. d. Conduct inventory of bins deployed at all commercial and multi-family sites to verify the number of deployed single stream and/or single material recycling programs and the number of establishments participating in the food scrap/organic waste diversion program as requested by the Cities.
e. Conduct waste audits of hauler recycling facilities and the residential and business communities as requested by the Cities.
f. Assist the Cities in reviewing OC Disposal Recording System to resolve any errors in assignment of tonnage to the Cities.
g. Assist the Cities with processing any request for a rate increase or other requests pursuant to the contract requirements.
h. Assist with the implementation and support of the Cities’ organic waste recycling program.
i. Consultant will periodically perform site visits to determine the condition of bins as requested by the Cities. Bins will be checked for missing lids, broken wheels, graffiti, condition of paint, and placement of appropriate decal(s) and signage. In addition, bins will be checked for floors that are rusted and/or leaking, damaged arm sleeves, or dented sides.

3. Assist in the administration of the Cities franchise agreement(s) to ensure hauler is compliant with all stipulations of the franchise agreement(s) and state and local regulations.

4. Consultant shall attend monthly progress meetings with Cities staff to discuss the status of all tasks in progress, problems encountered, schedules, etc. Prepare a written monthly progress report to the Cities for submittal with each monthly invoice.

5. Consultant shall perform other duties as assigned by the Cities to ensure for successful support of existing and new recycling programs, compliance with state solid waste and recycling mandates, and administration of the Cities’ waste hauling franchise agreement.

Item: 7
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Exhibit “B”-1
EXHIBIT "B"

SCHEDULE OF SERVICES
Consultant shall provide the services described in Exhibit “A” Scope of Services according to the schedule below. Some tasks in differently phases may be performed concurrently.

Phase Begin End
Phase 1 February 2022 January 2023
Phase 2 July 2022 September 2023
Phase 3 July 2023 December 2024
Phase 4 July 2024 January 2025
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Exhibit “C”-1
EXHIBIT "C"

COMPENSATION
Consultant shall be paid for services rendered in accordance with Section 3.3 of the Agreement and as described under Exhibit “A” Scope of Services, the not to exceed amount of three hundred forty-seven thousand four hundred forty dollars ($347,440) and based on the following rates:

Name Position Hourly Rate
William O’Toole President $225
Trevor S. Blythe MBA Vice President $175
Cerene St. John, JD Legal $265
Christy Hurlburt MBA Senior Director $165
Linda Furbee Director, Municipal Projects $150
Kim Riley Associate Director $140
Kelly Cisneros Implementation Coordinator $100
Intern Intern $75
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties.

Item: 7
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Exhibit “D”-1
EXHIBIT “D”

INSURANCE REQUIREMENTS

3.2.11 Insurance.

3.2.11.1 Time for Compliance . Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.11.2 Types of Insurance Required . As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered prof essional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

3.2.11.3 Insurance Endorsements . Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability:

Item: 7
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Exhibit “D”-2
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be
restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(C) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.11.4 Professional Liability (Errors & Omissions):
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.

3.2.11.5 Workers' Compensation:
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.2.11.6 Primary and Non -Contributing Insurance . All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.2.11.8 Deductibles and Self-Insured Retentions. Any deductible or self- insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention.

3.2.11.9 Evidence of Insurance . The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness t hereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include an y limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoi d a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.11.10 Failure to Maintain Coverage . In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

3.2.11.11 Acceptability of Insurers . Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.11.12 Enforcement of Agreement Provisions (non estoppel) .

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.2.11.13 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.2.11.14 Insurance for Subconsultant s. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing Item: 7
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Exhibit “D”-4
subconsultants to purchase the appropri ate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

Item: 7
89 Attachment 3
Item: 7
90 Contact #1: Contact #2: Contact #3:

Agency: City of Tustin City of Laguna Niguel City of Newport Beach Contact Info: Stacey Cuevas Russell Narahara Michah Martin Public Works Manager Sr. Management Analyst Deputy Director of PW

QUESTIONS RESPONSE RESPONSE RESPONSE

1. What were the services
performed?
Development of franchise
RFP through award of
franchise
1) Solid Waste Franchise
Agreement
Implementation/Tracking 2)
Regulatory Reporting
Support 3) Legal
Assistance 4) Other Duties
(ex: SB 1383 compliance)
Renegotiate residential contract to include SB 1383 requirements (2021); assist City with CalRecycle compliance issues; assist with non-exclusive commercial franchise agreement revisions to require enhanced AB 341/AB 1826 performance and reporting requirements; draft mandatory commercial ordinance; educate City Council Working Group on compliance issues; manage hauler contracts; AB 341 and AB 1826 generator identification, notification, and implementation; SB 1383 advisory services.

2. How would you rate the quality
of work?
(1-10, 10 being best)
10 9 9

3. Did the firm meet all
deadlines? (Yes/No) Yes Yes Yes, deadlines were met

4. Was day-to-day
communication with the firm
satisfactory? (Yes/No)
Yes Yes Yes, communication is great

5. Were there any issues with
the firm? (Yes/No) (No, please
explain.)
No
No, the firm does a great
job communicating needs,
expectations, and
resources.

None

6. Do you have any additional
comments or information
regarding your experience with
the firm?
Lived up to expectations
Appreciate that the firm
goes the extra mile.

EcoNomics staff (Trevor
Blythe and Kim Riley) are
like extensions of our City
team.

Very experienced and responsive. Great resource.

DATE: 01/24/2022

CITY OF LAKE FOREST

DEPARTMENT OF PUBLIC WORKS
EcoNomics, Inc. for Solid Waste Consulting Services

REFERENCE CHECK
Item: 7
91 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/01/2022
DEPARTMENT: Finance
SUBJECT:

CONTRACT AWARD FOR ASSET MANAGEMENT PROGRAM
RECOMMENDED ACTION(S):

1. Award a Professional Consultant Services Agreement to Kayuga Solution, Inc, in the amount of $447,240, for Asset Management program and services.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with Kayuga Solution, Inc, substantially in the form attached.

EXECUTIVE SUMMARY:

The City’s Strategic Business Plan (“Strategic Plan”) includes a priority to be technologically current. The development of an Asset Management Plan (“AMP”) was included in the Strategic Plan to facilitate progress towards this priority.

Currently, the City does not have an active asset management plan, nor does it monitor asset conditions comprehensively.

The AMP is a critical tool in the City’s ability to accurately forecast and understand the ongoing and long-term capital improvement of the City’s infrastructure. This AMP will be used to influence decisions intended to optimize reinvestment and stewardship of City infrastructure to meet ongoing service expectations. The outcome of this plan is to align work priorities with budget expenditures in a strategic manner that minimizes lifecycle costs of the City’s physical assets.

Staff recommends the City Council award a Professional Consultant Services Agreement with Kayuga Solution, Inc, (“Agreement”) to develop an asset inventory and an asset management plan. Staff anticipates that the service will take approximately 12 months, and the Agreement includes $447,240 in compensation. The term of the Agreement is for one-year, with two optional one- year extensions. The Agreement has been reviewed by the City Attorney and approved as to form. City staff will regularly update the City Council as the plan develops over time.

Item: 8
92 1
7 8
9 BACKGROUND:

The City Council adopted a Risk Based Reserve Policy (“Reserve Policy”) in March 2020. The Reserve Policy requires a General Fund Risk Analysis (“Risk Analysis”) to be performed utilizing specific operating and capital risk factors. In addition, the Reserve Policy requires the Risk Analysis to occur each budget cycle establishing appropriate reserve levels through the adoption of the Operating Budget. The Risk Analysis supporting the recently adopted Reserve Policy recognized the risks associated with funding for capital asset improvement and replacement. The Reserve Policy stated that the City should develop a master capital replacement schedule for advance planning for the determination of the proper reserve level and annual set-aside to meet asset maintenance and/or replacement needs.

The City does not currently have a comprehensive AMP. Instead, a series of electronic lists, spreadsheets and data stored in the City’s geographic information system maintains the available asset records. Historical approaches to strategic planning and capital planning have started with projections of available funding and developing spending plans that fit into the constraints of funding levels and consideration of projected ongoing costs related to the identified projects. The City manages its pavement separately from all other capital assets under the Pavement Management Program (“PMP”). The purpose of the PMP is to inspect and assess the pavement conditions of the City’s public street network, update the PMP database, and recommend rehabilitation strategies and funding needs to improve pavement conditions.

The proposed AMP, like the PMP, is envisioned to develop an asset database, assess asset conditions, and provide funding scenarios for recommended maintenance and replacement. The intended use of the proposed AMP is to comply with the Reserve Policy, which includes development of a master capital replacement schedule (or an asset register) and establishment of capital reserves based on the Risk Analysis scheduled to occur in the upcoming budget cycle.

Establishing an AMP will allow the City to anticipate maintenance and replacement costs and allocate appropriate funding through the City’s Strategic Plan and Capital Improvement Projects Budget. The AMP will shift the City away from reactive planning and toward proactive planning and management of infrastructure assets through focused management plans for the following asset systems:
Roadway Management System
Parks Management System
Building Management System
Item: 8
93 1
7 8
9 Urban Forestry Management System
Drainage Management System
The City’s Strategic Plan included strategies to enhance efficiencies and services through technology. The project described in Table 1 below was identified under Goal B, “Our connected city is engaged, informed, and technologically current.” Table 1 : Strategic Plan – Priority Area 3. Technologically Current Initiative Title Description Estimated
Completion Date
SP#47
Asset Inventory &
Management System
The City will procure a
consultant to conduct an
inventory and condition
assessment of city owned
assets in developing an
Asset Management Plan.

FY 2022-23
The AMP is envisioned to position the City to achieve the following project goals:

1. Understand the current state of the City’s infrastructure and its future needs;

2. Provide asset management and asset lifecycle profiles to influence decisions intended to optimize reinvestment and stewardship of city infrastructure to meet service expectations;

3. Utilize geographic information systems (“GIS”) technology to proactively identify the asset replacement and rehabilitation needs and plan the budget and resources accordingly, incorporating all aspects of the Asset Management Plan;

4. Understand the probability and consequence of failure of each asset class so that the City can manage high risk assets before failure and minimize the City’s overall risk profile;

5. Minimize the life-cycle cost by incorporating the latest technological advances in infrastructure to develop efficient and effective preservation and restoration strategies as well as monitoring strategies;

6. Develop a consistent and defendable methodology for prioritizing work and budget expenditures by directly linking strategic asset management to strategic financial planning;
Item: 8
94 1
7 8
9 7. Focus on high benefit-to-cost ratio to ensure the budget is spent in the right place, for the right reason, at the right time, at the right cost;

8. Create transparency through easily understood visualizations and information to ensure an alignment of asset management procedures and needs.

DISCUSSION:

The RFP for AMP services closed on October 22, 2021. Two proposals were received in response to the RFP.

Table 2: Proposals Received
Firm Completion Date Number of Hours
GHD June 2023 3,226
Kayuga February 2023 3,210
Consistent with the City’s Purchasing and Contracting Guidelines (“Purchasing Guidelines”), staff assembled a Selection Committee approved by the City Manager to review the proposals and participate in the interview phase of the selection process. The Selection Committee was comprised of the following staff:
Director of Finance
Assistant Director of Finance
Senior Management Analyst – Public Works
Financial Analyst
The review process is comprised of three phases: the Technical Review of written proposals, the Qualifications Interview phase, and the cost proposal evaluation. A firm must receive an average of 37 points (70%), or higher, in the Technical Review phase to move on to the Qualifications Interview phase. Two firms scored at least a 70-point average minimum score from the combined reviews of the technical proposals. Pursuant to the City’s Purchasing Guidelines, the City invited the firms that scored a minimum of 70 points to the interview phase of the selection process to discuss their respective approaches to the requested services. Virtual interviews were conducted on December 1, 2021.

The results of the technical review and the interview phases are summarized in Table 3 below.

Item: 8
95 1
7 8
9 Table 3: AMP – Scoring
Following the Qualifications Interviews and subsequent scoring by the Selection Committee, the Contract Administrator reviewed the cost proposals, which are summarized in Table below.

Table 4: Original Cost Proposals
Vendor Cost Proposal Ranking
GHD $ 691,974 2
Kayuga $ 499,620 1
Including the cost proposal component, Kayuga Solution, Inc. received the highest ranking in the proposal review process, with a total of 517 points, followed by GHD, with a total of 366 points. After entering into negotiations with Kayuga Solution, Inc, their proposal price was further reduced to $447,240.

Asset Management Plan:

The approach to deliver the scope of work identified by the RFP is illustrated below.

Parks
Building
Roadway
Urban Forestry
Drainage
System

SUMMARY
REPORT
Asset Register
Development
Condition Assessment
Risk Analysis
Needs Analysis
Confidence Level Analysis
Asset Management Plan
Item: 8
96 1
7 8
9 The asset database is the foundation of asset management. The first component in that database is the Asset Register Development. Field Asset Inventories are to be performed throughout the plan, including asset photos and GIS layers.

Equally important is the next step of Condition Assessment. During the inventory process, the condition assessment is verifying multiple factors of conditions and costs of each asset. These tasks are critical steps for developing a defendable asset management decision-making platform. The asset inventory process aims to answer the following questions:
What is it?
Where is it?
Who is responsible?
What is the general condition?
What immediate work is required?
When should it be rehabilitated or replaced? How much will it cost? Once the assets are inventoried and work required is understood, the next step is to understand the criticality of the assets. To do this, a Risk Analysis is used to provide an additional filter for asset prioritization. Next, the Needs Analysis incorporates various asset management analyses (asset valuation, risk assessment, life cycle cost analysis) that will help to understand the short and long-term costs associated with the asset. The Confidence Level Analysis is performed to understand the current state of asset management implementation and identify areas for improvement. Finally, these are developed into an Asset Management Plan for each identified system.

These processes are to be repeated for each asset management system identified and combined will become the City’s Asset Management Plan and Summary Report.

A Comprehensive Work Plan is included as Attachment 2.

Recommendation:

Kayuga Solution, Inc. was established in 2015 and headquartered in Laguna Niguel to focus solely on asset management. Its key staff have extensive experience with all aspects of asset management. Because the key staff, including the firm principal, will be the team working on this study, they will have the expertise and flexibility to customize an asset management solution for the City. Kayuga Solution, Inc. has also created a sophisticated cloud-based asset management system that performs lifecycle cost calculations and risk analysis asset by asset among other features. As the City refurbishes or replaces assets, replacement and rehabilitation projections and costs are updated. Staff will Item: 8
97 1
7 8
9 evaluate this software tool with a one-year license (included in the project fee) for potential ongoing use.

Staff recommends the City Council award the Agreement to Kayuga Solution, Inc. with a compensation amount of $447,240 (Attachment 1). The Agreement has been reviewed by the City Attorney and approved as to form. The term of the Agreement is for one year, with two one-year extensions. The scope of services proposed by Kayuga Solution, Inc. represents the best fit for the needs of the City in addition to their favorable references. Staff anticipates that it will take 12 months to develop the framework and basic assessment of an asset management program. The costs for this agreement through the end of Fiscal Year 2021-22 are approximately $150,000. City staff will present components of the overall plan to the City Council as the program continues to develop.

Staff conducted a reference check (Attachment 3) with other local agencies that have done business with Kayuga Solution related to asset management planning and have found the reference check to be positive and overall indicative of an effective and useful service offering.

FISCAL IMPACT:

The AMP has been identified within the City’s Strategic Plan. The proposed Agreement includes a compensation amount of $447,240. The term of the Agreement is for one year, with two one-year extensions. The 2021-23 Operating Budget includes sufficient funding to cover the costs of the recommended action.

ATTACHMENTS:

1. Contract Agreement with Kayuga Solution, Inc.

2. Comprehensive Work Plan

3. Reference Check for Kayuga Solution, Inc.

Initiated By: Amy Lewis, Assistant Director of Finance
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
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Colin Chung
President
Soomin Lee
Secretary
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ATTACHMENT 2
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4 Proposed Work Plan
This section describes a detailed work plan necessary to deliver asset management plans for each of the systems requested in the RFP. For each system, the basic assumptions, deliverables, resource requirements , and schedule are presented. The overall schedule of the project showing the complete sequence between management system s is shown in Section 5 Project Management and Schedule.

4.1 Parks Management System
Our work plan to deliver the Parks Management Plan is summarized below.

Assumptions:
• Field Asset Inventory and visual condition assessment will be performed for the following parks. The acreage of each park is sourced from the City’s website.

No. Park Name Address Acre
1 Alton Park 18992 Alton Parkway 2.3
2 Baker Ranch Community Park 26380 Rancho Parkway 8
3 Barker Ranch Dog Park 26500 Baffin Bay Drive 0.5
4 Borrego Park 26982 Cabriole 11
5 Borrego Canyon Overlook Park 21 Viaggio Lane 1.6
6 Cavanaugh Park 23782 Cavanaugh Road 6.27
7 Cherry Park 22651 Cherry Avenue 4.5
8 Concourse Park 18931 Saddleback Ranch Road 7
9 Darrin Park 22461 Cherry Avenue 3.1
10 El Toro Park 23701 Los Alisos Boulevard 10
11 Etnies Skatepark of Lake Forest 20028 Lake Forest Drive 5.3 12 Foothill Ranch Community Park Park 19422 Rue De Valore 15.5 13 Heroes Park 25420 Jeronimo Road 12.4
14 Lake Forest Park 24000 Serrano Road 2.3
15 Lake Forest Sports
Park/Recreation Center 28000 Rancho Parkway 86
16 Montbury Park 21962 Montbury Drive 3.5
17 Mountain View Park 24061 Dylan Street 1hc 5.3
18 Nature Park 26215 Dimension Drive 4.5
19 Peachwood Park 21132 Peachwood 2.7
20 Pebble Creek Park 26441 Pebble Creek Road 1.9
21 Pittsford Park 21701 Pittsford Drive 10
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No. Park Name Address Acre
22 Portola Park 28040 Glenn Ranch Road 5
23 Rancho Serrano Park 20842 Paseo Sombra 5.1
24 Ranchwood Park 22500 Killy Street 1.9
25 Regency Park Regency Lane & Osterman Road 5
26 Rimgate Park 29772 Rimgate 5
27 Serrano Creek Park 25101 Serrano Road 44
28 Sundowner Park 22041 Sundowners Lane 0.8
29 Tamarisk Park 22001 Tamarisk 11.2
30 Veterans Park 23102 Ridge Route Drive 4.7
31 Vintage Park 21000 Vintage Street 4.8
32 Arbor Mini Park El Toro Rd. & Rockfield Blvd. 0.6
33 Floe-Packer Park Packer Pl. 0.175

• Photos will be taken for point assets. For line and polygon assets, only representative photos will be taken.
• ADA compliance assessment is not included in this proposal.

Deliverables:
• Asset Register in the form of GIS layers
• Asset photos
• Condition Assessment Report
• Risk Analysis Report
• Summary Needs Report
• Confidence Level Analysis Report
• Parks Management Plan
• Value added: Asset management database and visualization using Kayuga IRIS. As part of this proposal, the City will be given a one-year free license to access and use IRIS.

Resources Summary:

Tasks
Principal
Consultant
(hrs)
Senior
Consultant
(hrs)
Asset
Management
Specialist
(hrs)
GIS
Specialist
(hrs)
Information
System
Specialist
(hrs)
Civil
Engineer
(hrs)
Total
(hrs)
Task 3 Risk
Analysis 10 16 - 16 - - 42
Task 4 Needs
Analysis 26 36 - - 76 - 138
Task 5
Confidence Level
Analysis
4 8 - - - - 12
Task 6 Parks
Management
Plan
8 24 - - - - 32
Total 80 146 120 268 86 82 782

Schedule:

The total duration to deliver the Parks Management System is 27 calendar weeks. A detailed schedule by task is provided below.

Tasks Duration Starts Finish
Task 0 Project Management 27 weeks 2/1/2022 8/26/2022
Task 1 Asset Register Development 11 weeks 2/21/2022 5/13/2022 Task 2 Condition Assessment 2 weeks 2/7/2022 2/18/2022
Task 3 Risk Analysis 4 weeks 5/16/2022 6/10/2022
Task 4 Needs Analysis 6 weeks 5/30/2022 7/8/2022
Task 5 Confidence Level Analysis 3 weeks 6/13/2022 7/8/2022 Task 6 Parks Management Plan 10 weeks 6/20/2022 8/26/2022

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Parks Management Plan
Jun Jul Aug SepFeb Mar Apr May
Tasks
Dec
2022
Oct Nov
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4.2 Building Management System
Our work plan to deliver the Building Management Plan is summarized below.

Assumptions:
• Field Asset Inventory and visual condition assessment will be performed on the following buildings included in the RFP.

No. Building Name Address SF
1 Senior Center 100 Civic Center Dr 17,200
2 Community Center 100 Civic Center Dr 17,680
3 Parking Garage 100 Civic Center Dr 109,340
4 City Hall 100 Civic Center Dr 53,500
5 Performing Arts Building 100 Civic Center Dr 14,650
6 LFSP-Building - Out Buildings (2) 28000 Rancho Parkway 1,915 (each) 7 LFSP-Building-Rec Center 28000 Rancho Parkway 25,495 8 Heroes Park Concession Stand 25420 Jeronimo Road 977

• Photos will be taken for visible and accessible assets only. • ADA compliance assessment is not included in this proposal.

Deliverables:
• Asset Register in the form of GIS layer for building location, and an excel file for asset list • Asset photos
• Condition Assessment Report
• Risk Analysis Report
• Summary Needs Report
• Confidence Level Analysis Report
• Building Management Plan
• Value added: Asset management database and visualization using Kayuga IRIS. As part of t his proposal, the City will be given a one-year free license to access and use IRIS.

Resources Summary:

Tasks
Principal
Consultant
(hrs)
Senior
Consultant
(hrs)
Asset
Management
Specialist
(hrs)
GIS
Specialist
(hrs)
Information
System
Specialist
(hrs)
Civil
Engineer
(hrs)
Total
(hrs)
Task 3 Risk
Analysis 10 20 - - - - 30
Task 4 Needs
Analysis 20 24 - - 58 - 102
Task 5
Confidence Level
Analysis
4 8 - - - - 12
Task 6 Building
Management
Plan
4 24 - - - - 28
Total 70 138 55 71 68 54 456

Schedule:

The total duration to deliver Parks Management System is 24 calendar weeks. A detailed schedule by task is provided below.

Tasks Duration Starts Finish
Task 0 Project Management 24 weeks 5/16/2022 11/4/2022
Task 1 Asset Register Development 7 weeks 6/6/2022 6/3/2022 Task 2 Condition Assessment 2 weeks 5/23/2022 7/22/2022 Task 3 Risk Analysis 4 weeks 7/25/2022 8/19/2022
Task 4 Needs Analysis 6 weeks 8/8/2022 9/23/2022
Task 5 Confidence Level Analysis 3 weeks 9/5/2022 9/23/2022 Task 6 Building Management Plan 10 weeks 8/29/2022 11/4/2022

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Building Management Plan
Jun Jul Aug SepFeb Mar Apr May
Tasks
Dec
2022
Oct Nov
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4.3 Roadway Management System
Our work plan to deliver the Roadway Management Plan is summarized below.

Assumptions:
• Based on the understanding that the availability of existing roadway asset data is limited, our approach to develop asset register will start with GIS desktop analysis to identify and create feature class es for each roadway asset type, including sidewalks, pedestrian ramps, medians, traffic lights, traffic signs, and traffic signal system.
• A follow up field inventory and visual condition assessment will be performed based on the initial desktop inventory.
• Photos will be taken for point assets. For line and polygon assets, only representative photos will be taken.
• ADA compliance assessment is not included in this proposal.

Deliverables:
• Asset Register in the form of GIS layers
• Asset photos
• Condition Assessment Report
• Risk Analysis Report
• Summary Needs Report
• Confidence Level Analysis Report
• Roadway Management Plan
• Value added: Asset management database and visualization using Kayuga IRIS. As part of this proposal, the City will be given a one-year free license to access and use IRIS.

Resources Summary:

Tasks
Principal
Consultant
(hrs)
Senior
Consultant
(hrs)
Asset
Management
Specialist
(hrs)
GIS
Specialist
(hrs)
Information
System
Specialist
(hrs)
Civil
Engineer
(hrs)
Total
(hrs)
Task 0 Project
Management 8 12 - - - - 20
Task 1 Asset
Register
Development
18 42 384 172 10 16 642
Task 2 Condition
Assessment 6 12 - - - 76 94
Task 3 Risk
Analysis 10 20 - 24 - - 54
Task 4 Needs
Analysis 26 36 - - 76 - 138
Task 5
Confidence Level
Analysis
4 8 - - - - 12
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Tasks
Principal
Consultant
(hrs)
Senior
Consultant
(hrs)
Asset
Management
Specialist
(hrs)
GIS
Specialist
(hrs)
Information
System
Specialist
(hrs)
Civil
Engineer
(hrs)
Total
(hrs)
Task 6 Roadway
Management
Plan
8 24 - - - - 32
Total 80 154 384 196 86 92 992
Schedule:

The total duration to deliver Roadway Management System is 30 calendar weeks. A detailed schedule by task is provided below.

Tasks Duration Starts Finish
Task 0 Project Management 30 weeks 7/5/2022 2/10/2023
Task 1 Asset Register Development 14 weeks 7/25/2022 11/1/2022 Task 2 Condition Assessment 2 weeks 7/11/2022 7/22/2022 Task 3 Risk Analysis 4 weeks 11/1/2022 11/30/2022
Task 4 Needs Analysis 6 weeks 11/14/2022 12/30/2022
Task 5 Confidence Level Analysis 3 weeks 12/12/2022 12/30/2022 Task 6 Roadway Management Plan 10 weeks 12/5/2022 2/10/2023 Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Roadway Management Plan
Jun Jul Aug SepFeb Mar Apr May
Tasks
Dec Jan Feb
2022 2023
Oct Nov
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4.4 Urban Forestry Management System
Our work plan to deliver the Urban Forestry Management Plan is summarized below.

Assumptions:
• It is assumed that the City has complete urban forestry database that cover s all City owned trees, shrubs, landscape areas within the City boundary. The City will provide the urban forestry database in GIS format.

Kayuga will rely on this database as the main source of asset list and attributes. • Field inventory and visual condition assessment will be performed only for public landscaping located within park and building complex.
• Photos will be taken for point assets. For line and polygon assets, only representative photos will be taken.

Deliverables:
• Asset Register in the form of GIS layer
• Asset photos for public landscaping located within park and building complexes • Condition Assessment Report
• Risk Analysis Report
• Summary Needs Report
• Confidence Level Analysis Report
• Urban Forestry Management Plan
• Value added: Asset management database and visualization using Kayuga IRIS. As part of this proposal, the City will be given a one-year free license to access and use IRIS.

Resources Summary:

Tasks
Principal
Consultant
(hrs)
Senior
Consultant
(hrs)
Asset
Management
Specialist
(hrs)
GIS
Specialist
(hrs)
Information
System
Specialist
(hrs)
Civil
Engineer
(hrs)
Total
(hrs)
Task 0 Project
Management 8 12 - - - - 20
Task 1 Asset
Register
Development
14 20 - 88 8 16 146
Task 2 Condition
Assessment 6 4 - - - 18 28
Task 3 Risk
Analysis 8 16 - 24 - - 48
Task 4 Needs
Analysis 12 16 - - 20 - 48
Task 5
Confidence Level
Analysis
4 6 - - - - 10
Task 6 Urban
Forestry
Management
Plan
4 16 - - - - 20
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Schedule:

The total duration to deliver the Urban Forestry Management System is 20 calendar weeks. A detailed schedule by task is provided below.

Tasks Duration Starts Finish
Task 0 Project Management 20 weeks 7/5/2022 11/30/2021
Task 1 Asset Register Development 4 weeks 7/25/2022 8/19/2022 Task 2 Condition Assessment 2 weeks 7/11/2022 7/22/2022 Task 3 Risk Analysis 4 weeks 8/22/2022 9/16/2022
Task 4 Needs Analysis 4 weeks 9/5/2022 9/30/2022
Task 5 Confidence Level Analysis 2 weeks 9/19/2022 9/30/2022 Task 6 Urban Forestry Management
Plan 10 weeks 9/19/2022 11/30/2021

4.5 Drainage Management System
Our work plan to deliver the Drainage Management Plan is summarized below.

Assumptions:
• Kayuga assumes the City has complete GIS database for the drainage system. • Field inventory and condition assessment will not be performed as part of this proposal. • Asset condition and lifecycle cost analysis will be will be calculated using age-based approach.

Deliverables:
• Asset Register in the form of GIS layer
Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Urban Forestry Management Plan
Jun Jul Aug SepFeb Mar Apr May
Tasks
Dec
2022
Oct Nov
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• Age-based Condition Assessment Report
• Risk Analysis Report
• Summary Needs Report
• Confidence Level Analysis Report
• Drainage Management Plan
• Value added: Asset management database and visualization using Kayuga IRIS. As part of this proposal, the City will be given a one-year free license to access and use IRIS.

Resources Summary:

Tasks
Principal
Consultant
(hrs)
Senior
Consultant
(hrs)
Asset
Management
Specialist
(hrs)
GIS
Specialist
(hrs)
Information
System
Specialist
(hrs)
Civil
Engineer
(hrs)
Total
(hrs)
Task 0 Project
Management 8 12 - - - - 20
Task 1 Asset
Register
Development
16 22 - 16 8 16 78
Task 2 Condition
Assessment 6 4 - - - 6 16
Task 3 Risk
Analysis 10 20 - 24 - - 54
Task 4 Needs
Analysis 14 20 - - 20 - 54
Task 5
Confidence Level
Analysis
4 6 - - - - 10
Task 6 Drainage
Management
Plan
4 16 - - - - 20
Total 62 100 - 40 28 22 252

Schedule:

The total duration to deliver the Drainage Management System is 23 calendar weeks. Detailed schedule by tasks is provided below.

Tasks Duration Starts Finish
Task 0 Project Management 23 weeks 3/7/2022 8/31/2022
Task 1 Asset Register Development 7 weeks 4/4/2022 5/21/2022 Task 2 Condition Assessment 2 weeks 3/21/2022 4/1/2022
Task 3 Risk Analysis 4 weeks 5/16/2022 6/10/2022
Task 4 Needs Analysis 4 weeks 6/1/2022 6/24/2022
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Tasks Duration Starts Finish
Task 5 Confidence Level Analysis 2 weeks 6/13/2022 6/24/2022 Task 6 Drainage Management Plan 10 weeks 6/13/2022 8/31/2022

4.6 Summary Report (Citywide AMP)
Our work plan to deliver the Summary Report (Citywide AMP) is summarized below.

Assumptions:
• The summary report will be compiled based on the results of the five completed asset management plans (i.e., roadway, parks, building, urban forestry, and drainage). • Additional data analysis or modelling (e.g., financial analysis, funding strategy) will not be performed in this task.

Deliverables:
• Summary Report (Citywide AMP)
• Value added: Asset management database and visualization using Kayuga IRIS. As part of this proposal, the City will be given a one-year free license to access and use IRIS.

Resources Summary:

Schedule:

The total duration to deliver the Citywide AMP is 5 calendar weeks. A detailed schedule by task is provided below.

Tasks Duration Starts Finish
Task 6 Summary Report (Citywide AMP) 5 weeks 1/23/2023 2/28/2023 Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Drainage Management Plan
Jun Jul Aug SepFeb Mar Apr May
Tasks
Dec
2022
Oct Nov
4 - 11
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1 5 Project Management and Schedule
Kayuga will deliver this project using phased approach to optimize the utilization of our key personnel and to distribute project coordination and report review loads for the City staff. The critical activity in asset management project is always in the development of asset register because it involves intensive field inventory and/or GIS desktop exercise. As such, Kayuga propose the following sequence for project delivery:
• Kayuga will start the project with the Parks Management System because all park assets are visible and the field inventory can start almost right away.
• Following the completion of parks field inventory, the team will continue the field inventory to the Building Management System, while key personnel will start working on data analysis and model building.
• After the completion of the Building inventory, the team will start the Roadway Management System.

The inventory of this system will start with GIS work followed with field condition assessment. • The Urban Forestry Management System will start after the completion of the park and building asset inventory. While the asset register mostly relies on the urban forestry database, the Kayuga team will perform field inventory and visual condition assessment for public landscaping located within park and building complex.
• The Drainage Management System will have the most flexible schedule. Since no field inventory will be performed as part of this proposal, the work can start anytime the City ready to provide the GIS asset database.
• Finally, the Summary Report (Citywide AMP) will be compiled based on the results of the five completed asset management plans above.

The detailed distribution of personnel hours for each asset management system is provided below. Key personnel hours are indicated with yellow columns.
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2 The key personnel listed in the organization chart in Section 3 contribute 49% of the total hours. The following table shows the average FTE of key personnel hours dedicated for the project.

Tasks Principal
Consultant
Senior
Consultant
Information System
Specialist
Civil Engineer/
Landscape Architect
Total key personnel hours
need (hours) 336 603 287 270
Total key personnel hours
need (FTE) 0.16 0.29 0.14 0.13
Number of key personnel 2 1 1 2
% FTE per key personnel
dedicated for this project 8% 29% 14% 6%
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3 The estimated time to deliver the scope of work for all asset management systems is 12 months. The following schedule shows the proposed delivery timeline among the five asset management systems and the sequence of tasks within each asset management system.

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Parks Management Plan

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Building Management Plan

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Roadway Management Plan

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Urban Forestry Management Plan

Task 0 Project Management
Task 1 Asset Register Development
Task 2 Condition Assessment
Task 3 Risk Analysis
Task 4 Needs Analysis
Task 5 Confidence Level Analysis
Task 6 Drainage Management Plan

Task 6 Summary Report (Citywide AMP)
Parks Management SystemBuilding Management SystemRoadway Management SystemUrban Forestry Management SystemDrainage Management System Jun Jul Aug SepFeb Mar Apr May
Tasks
Dec Jan Feb
2022 2023
Oct Nov
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6 Scope of Work
The City of Lake Forest is seeking assistance in developing and implementing its comprehensive citywide Asset Management Program to operate and maintain its infrastructure and citywide assets. The purpose of the program is to allow the City to anticipate maintenance and replacement costs and allocate appropriate funding through the City’s Strategic Plan and Capital Improvement Projects Budget.

Kayuga fully understands the City’s goal and objectives. Our approach to deliver the scope of work identified in the RFP is illustrated below.

The asset database is the foundation of asset management. Task 1 Asset Register Development and Task 2 Condition Assessment are critical steps not only for developing a defendable asset management decision-making platform, but also for the creation of the asset database foundation for the City’s Geographical Information System (GIS). During the asset inventory process, the following questions will be answered for each asset:
• What is it?
• Where is it?
• Who is responsible?
• What is the general condition?
• What immediate work is required?
• When should it be rehabilitated or replaced? How much will it cost? Once the assets are inventoried and the work required (i.e., condition) is understood, the next step is to understand the criticality of the assets. Task 3 Risk Analysis provide additional filter for asset prioritization due to limited resources. Next, the Task 4 Needs Analysis incorporates various asset management analyses (e.g., asset 6 - 1
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valuation, risk assessment, life cycle cost analysis) that will help to understand the short and long-term cost of ownership. In Task 5 Confidence Level Analysis is performed to understand the current state of asset management implementation and identify area for improvement. Finally, in our experience, we have found it very critical to document and communicate the infrastructure needs through Task 6 Asset Management Plan.

These processes are repeated for each asset management system, i.e., Parks Management System, Building Management System, Roadway Management System, Urban Forestry Management System , and Drainage Management System. Finally, the results of all asset management plans will be compiled together into the Summary Report (Citywide Asset Management Plan). The summary of assumptions, deliverables, resource requirement, and schedule specific for each asset management system is provided in Section 4 Work Plan.

The detailed approach and methodology for each task is described in the following section s.

6.1 Task 0 Project Management
This task is dedicated to project management and runs concurrent to all the other tasks. This task accounts for all project management duties, including kickoff meeting, regular communication, project update meetings with the City, internal project coordination, scheduling, and quality control. In addition, a shared drive will be established to facilitate transfer and storage of files between the City and Kayuga.

Kayuga will lead a project kick-off meeting that will provide the following:
• Provide a project overview
• Identify project goals and objectives
• Outline work tasks and processes
• Review the proposed project schedule
• Review the information request from Kayuga
The kick-off meeting will include a brainstorming session with the team to refine and finalize t he proposed project approach. The kick-off meeting will help to set the vision and expectations of the comprehensive asset management program, proposed project approach, communication protocol, and data requirements.

6.2 Task 1 Asset Register Development
The asset register is the basis for all asset management and cost of ownership analyses. To develop the asset register, Kayuga will carefully review any existing data. Our goal is to supplement the data, not reinvent it. Where asset data does not exist, Kayuga will perform field asset inventory for facilities and assets listed in the RFP to create a central database of assets owned and managed. For all visible or accessible assets, Kayuga will record asset attributes (e.g., size, type, material), assess current general condition, take note of any immediate and/or future maintenance needs, take pictures, and record the location of the asset using the GPS coordinates.

The example of asset classes for each of the asset management systems are listed below:

Parks Management System:
- Picnic Tables
- Park Benches
- Drinking Fountains
- Barbecue Grills
- Trash Bins
- Bike Racks
- Flagpoles
- Lights
- Sports courts/fields
- Bleachers
- Scoreboards
- Goals
- Fences and Gates
- Play Structures
- Playground Surfacing
- Shade Structures, etc.

Building Management System:
- Roof
- Windows
- Exterior walls
- Flooring
6 - 2
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The asset register is a key component of the asset management program. It establishes the data foundation to support all asset management decisions and consolidates all data pertaining to the assets in the system. In addition, the asset register will help to develop the City’s system of records (i.e., GIS database). The development process will be comprised of the following steps:
• Gather existing data - Consolidate all existing and inventoried asset data into a centralized database • Define an asset - Kayuga will help the City identify an asset versus a component of an asset. The definition of an asset will be the at the level where the asset will be managed or maintained. • Establish asset hierarchy - An asset hierarchy organizes the thousands of assets in the asset register.

Kayuga will work with the City to develop an asset hierarchy that is in alignment with asset management best practices.
• Develop asset classes - In order to assist in the management of assets, assets will be grouped into asset classes. An asset class is developed by grouping assets with similar characteristics, such as type, function, useful life, material, and size. An asset class helps to characterize the asset’s deterioration (e.g., expect ed useful life, decay curve) and lifecycle cost (e.g., maintenance, rehabilitation, replacement). • Develop an asset register – Incorporating the elements above (i.e., asset inventory, asset definition, asset hierarchy, asset classes), the asset register will be developed. • Develop GIS layers – GIS layers will be developed for assets based on the data collected during asset inventory.
- Door
- HVAC Equipment
- Portable Generator
- Security System AV System
- Telephone System
- Exterior/interior lights
- Pavement
- Walkways
- Driveways
- Fences, etc.

Roadway Management System:
- Sidewalks
- Pedestrian Ramps
- Traffic Light
- Traffic Signal System
- Street Lights
- Median
- Guardrails
Urban Forestry Management System:
- Trees
- Shrubs
- Seasonal color bed
Drainage Management System:
- Drainage pipes
- Culverts
- Channels
- Catch Basins
- Detention Basin
- Other Structural BMPs
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The following figure shows the example of asset hierarchy, asset table, and asset attributes complete with photo.

Level of Service
Levels of service are defined as the standard and quality of services to be provided. Defining and documenting the levels of service enables the City to establish the relationship and balance between the levels of service and the cost of service. The key objective of asset management is to balance levels of service, cost of service, risk, and user expectation. Once the cost of service is better understood, the City can improve efficiency through better processes and risk mitigation.

Kayuga will work with the City to develop desired levels of service for the facilities and asset classes owned and managed by the City. The desired levels of service will be established considering the elements of safety, aesthetics, strategic goals of the City, social benefits, economic benefits, sustainability, and more. For bui ldings, desired levels of service may be related to Facility Condition Index, ADA requirement compliance, and/or LEED certification. For walkways and trails, the levels of service may be related not only to condition but also to mitigating trip hazards (i.e., sidewalk offsets).

Levels of service can significantly influence the cost of service.

The higher the quality of service, the higher the cost to provide the service. It is very important for the City to establish an appropriate balance where the level of service, the cost of service, and the risk all meet the City and the residents’ expectations.

Deliverables:
• Asset Register in the form of tables/GIS layers
• Asset Photos
• Condition Assessment Report
• Value added: Asset management database and visualization using Kayuga IRIS 6 - 4
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6.3 Task 2 Condition Assessment
Condition assessment is a very important element of asset management. Through the condition assessment process, the actual structural or maintenance condition of an asset is measured and an optimal maintenance, repair, or replacement action can be planned accordingly. Asset deterioration will vary based on location, usage, and exposure to the elements. Performing condition assessment will enable the City to accumulate historical condition assessment data and adjust the expected useful life of its assets at group or individual asset level.

For assets that are accessible, visual condition assessment is performed by identifying visible defects or safety issues. For non-accessible assets, age-based assessment will be used utilizing the asset’s remaining useful life as a proxy. The following figure shows an example of a generic condition rating sys tem.

The condition assessment rating score should be consistent among all asset management system s. However, the definition of confirmed defects can be customized for each asset management system or asset class and should reflect the levels of service. Kayuga will work with the City to develop a condition assessment rating system that is meaningful yet simple enough to be regularly utilized by maintenance staff. The approved condition assessment rating system will be utilized during the field inventory and condition assessment.

Deliverables:
• Inclusion in Asset Management Plan
• Value added: Condition rating configuration and visualization using Kayuga IRIS

6.4 Task 3 Perform Risk Assessment
Although assets may look the same in the asset register, not all assets are of equal importance. Based on location and functionality, the same type of asset may completely differ in importance to the City (e.g., neighborhood park vs. community park). Kayuga will utilize the concept of risk to help differentiate and prioritize the Ci ty’s assets.

Under limited resources and budget, the City will be able to utilize risk to help consistently and transparently prioritize the work to be performed and the budget required to mitigate the highest risk.

Risk will be based on the probability of
failure (i.e., timing to failure) and
consequence of failure (i.e., criticality,
impact of failure). The probability of failure
will be based on the condition score or age
of the asset. Kayuga will work with the City
to determine the appropriate consequence of
failure assessment methodology. Every asset
in the asset register will receive a risk score.
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Each risk score will be plotted on a risk matrix to understand which assets are of the highest importance and how much budget it will require to mitigate the highest risk for the City.

After the risk assessment, Kayuga will provide the City with documentation of the risk methodology and tools (e.g., risk scoring criteria) used to produce the risk results. Assets presenting the highest risk will be highlighted and discussed with the City.

To proportionally show the risk exposure, each asset needs to have an estimated replacement cost. As the City plans for replacement of an asset, an estimated replacement cost can provide the City with an initial cost estimation required to properly budget for the replacement. It should be noted that the estimated replacement cost does not represent a CIP project cost. Engineering, project management, permit, contingencies, and other direct and indirect costs are not typically factored in. For each asset, Kayuga will estimate the replacement cost.

The estimated replacement cost will be based on our historical work on similar projects, manufacturer pricing, and/or review of the City’s financial and maintenance records. Kayuga will work with the City to ensure that the replacement costs are reasonable and representative.

The following figure shows an example of the risk matrix showing the distribution of assets into different risk levels. Each cell in this matrix shows the number of assets with the same risk level and their associated total replacement cost.

With a map interface, the geographic distribution of the risk profile can be easily visualized for quick review and selection. The following figure shows an example of the risk map viewer showing asset locations within a park and their associated risk score represented in red, amber, and green. 6 - 6
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Deliverables:
• Risk Analysis Report
• Value added: Risk assessment configuration and visualization using Kayuga IRIS.

6.5 Task 4 Needs Analysis using Life Cycle Cost Model
A key aspect of asset management is to plan ahead and understand the cost required to sustain services. To address this aspect, Kayuga will perform life cycle cost assessment for each asset in the asset register. The life cycle cost assessment estimates the cost required to perform maintenance, rehabilitation, and/or replacement for each asset. Life cycle cost assessment can be performed for any designated planning horizon (e.g., 5 years, 10 years, 20 years, 30 years, or 100 years) requested by the City.

An important element of the life cycle cost process is the concept of management strategy. A management strategy is the logic or set of rules used to help characterize the life cycle behavior and needs of each asset. For example, a wooden picnic table may have an estimated useful life of 6 years. During the 6-year period, the City will need to spend $500 every two years to paint the table and fix minor issues. After the 6 th year, the City will replace the asset at a cost of $1,000. After the replacement, the life cycle calculation continues until it reaches the set planning horizon. The life cycle cost calculation will be performed for the thousands of assets in the asset register to determine the cost of ownership for the City.

Kayuga will develop management strategies to characterize the life cycle behavior of all assets. These management strategies will include useful life as well as the timing and cost of maintenance and re habilitation activities. These management strategies will be influenced by the City’s established levels of service. Kayuga will provide the City with a management strategy table and a renewal profile showing projected annual repair/replacement funding over the planning horizon. Kayuga will highlight the estimated budget required to maintain the assets.

Life cycle cost calculation can be very tedious and time consuming. It is especially difficult when the calculations need to be performed for thousands of assets, year-by-year, asset-by-asset. For this reason, Kayuga developed an asset management tool, IRIS (Infrastructure Reinvestment Intelligence System), that incorporates the developed asset register and performs the life cycle cost and risk assessment work. The City will not need to purchase IRIS; a one year license is provided as part of this proposal. IRIS will not replace the City’s existing system of records (i.e., GIS). In fact, IRIS is designed to supplement these systems by performing asset management calculations 6 - 7
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that other systems cannot perform (i.e., future long-range capital funding need forecasts, cost of ownership).

The following figure is an example of IRIS life cycle cost analysis window.

IRIS will use the City’s asset register and management strategies to calculate a life cycle cost of ownership for each asset. IRIS will model financial requirements and average investment requirements for any planning horizon chosen by the City, and it will identify the following for each year:
• Assets requiring action
• Type of action required (maintenance, rehabilitation, or replacement) • Estimated cost for each asset action
• Estimated total budget required for each year
The long-range financial needs will be viewable at any level in the asset hierarchy (e.g., by facility, by park, by asset).

Where limited budget is a concern, IRIS will help the City prioritize the actions based on risk and provide a minimum life cycle cost. This ensures all investments are prioritized and provides a transparent and consistent way to communicate how effectively asset investments are being made.

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The following figure provides an example of Replacement and Rehabilitation (R&R) cost projection. Each bar in this graph represents a list of assets that are due replacement or rehabilitation and the associated total costs.

Deliverables:
• Summary Needs Report
• Value added: Needs analysis and visualization using Kayuga IRIS.

6.6 Task 5 Confidence Level Analysis
Confidence Level Analysis is performed to get a snapshot of the current asset management implementation. It provides focus for area of improvement. Based on the City specification, the Confidence Level Analysis model will be created using six criteria including the following:

1. Asset Inventory - Having a complete asset inventory is paramount because it is the foundation of asset management. Any asset classes not included in the initial asset inventory for various should be identified for future improvement.

2. Quality of Data - The accuracy of asset data attributes (e.g., material, size, install year) has direct correlation with the accuracy of the modeling outputs. Any assumed data attributes should be identified for future refinement.

3. Condition Assessment - Condition assessment protocol should be assessed using the feedback from field inventory and condition assessment.

4. Lifecycle Cost Logic - There are multiple layers of information and logics used in lifecycle cost analysis, including asset useful life, decay curve, management strategy (e.g., rehabilitation frequencies), cost information, project cost escalation, and inflation factors. When information is not readily available, an assumed numbers will be used. It is important to understand how much of the data used in the analysis will require refinement in the future.

5. Risk - Risk methodology for each of the asset management system is developed based on the best readily available information (e.g., GIS layers). The criteria and data used in the risk analysis should be updated when better data becomes available. Any potential new data that can be used to refine the risk analysis should be identified.

6. Staff Review - As the custodian of the asset, the City staff has a vast knowledge on the assets and maintenance practices, and staff will have an important role in sustaining the asset management program. Their participation during the development of the asset management plan and their buy -in on 6 - 9
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the asset management concepts will determine the continuation of the program.

In order to quantify the level of confidence through the criteria above, a rating system (e.g., 1-5) will used. A rating definition for each score (e.g., 1-Data sparsely available, 5-Data is available and reviewed) will be developed and presented to the City. With the City approval, a workshop with the City staff will be scheduled towards the completion of the project. The Confidence Level Analysis scoring should be based on evidence and direct input from project stakeholders. The results will be documented in a report and will also be included in the Asset Management Plan.

Deliverables:
• Confidence Level Analysis Report

6.7 Task 6 Develop Asset Management Plan
With the completion of the risk, life-cycle cost, and cost of ownership analyses, Kayuga will document the project in an asset management plan. An asset management plan is a long -range planning document that provides a framework for understanding the assets an organization owns, services it provides, risks it assumes, and financial investments it requires. An asset management plan can help an organization move from reactive to proactive management of its physical and financial resources. This transition requires answers to the following questions:
• What is an asset? What is not an asset?
• Which assets need to be managed?
• What are the conditions of the assets?
• What maintenance and capital work is required? When and how much? • How long until the assets need to be renewed?
• Which assets are critical?
• What levels of service must be provided?
• Are the current maintenance practices sufficient to sustain the service level? • What is the total cost of ownership?
The overall outcome of analyses outline above and the resulting draft of Asset Management Plan will be submitted and presented to the City. Kayuga will provide the City with ample time to review the report and overall modelling results. As part of our deliverables, the City will received a login information to the IRIS database . The preconfigured dashboard, graphs, tables, and map interface will enable in-depth review of the asset inventory and modelling results.

Any comments and feedback will be compiled and adjustment to the model assumptions will be incorporated.

Once all comments and feedback on the draft report is received and addressed, Kayuga will finalize the Asset Management Plan.

A separate asset management plan will be developed for each of the five asset management systems included in this proposal. A Summary Report (Citywide Asset Management Plan) will be compiled based on the results of the five completed asset management plans.

Deliverables:
• Parks Management Plan
• Building Management Plan
• Roadway Management Plan
• Urban Forestry Management Plan
• Drainage Management Plan
• Value added: Asset management database and visualization using Kayuga IRIS. As part of this proposal, the City will be given a one-year free license to access and use IRIS. 6 - 10
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ATTACHMENT 3
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Contact #1 Contact #2 Contact #3 Contact #4 Contact #5
805-449-2400 619-397-6066 925-960-8024 541-766-6990 Ext 5022 972-450-2858 Nader Heydari Matthew Little Debbie Bell Ryan Seidl Kingsley Obinna Public Works Analyst Director of Public Works Project Manager Director of Finance GIS Manager City of Thousand Oaks City of Chula Vista City of Livermore City of Corvallis, OR Town of Addison, TX Questions Response Response Response Response Response
What were the services performed? AMP GIS overlay, Iris Enterprise System, Server based,
Asset Management Plan with
GIS overlay
Asset registry and asset
data collection, IRIS, GIS
Overlay. Risk Calculation
which produced asset
database. Long-term CIP
planning.

Kayuga Completed initial AMP
which included categories and
consequence of failure.

Progressed into water and
wastewater assets inventory.

IRIS System, and 2nd iteration.
(Water and wastewater
master plan)
Asset Management
comprehensive software,
Field Inventory, all Asset
Study. Iris Enterprise
System
Did the firm utilize existing asset data or did the firm collect and build out an aggregate dataset for asset inventory?
Used some of the city's datasets,
combined resources.

Dependent on several existing
asset database information
from the city. It was not in a
clean format, still needed more
data, the company spot
checked the City's data. Huge
undertaking for staff and
vendor. Critical need is to
understand what the City can
manage from a data
standpoint.

No existing single
database was usable.

Some data in
spreadsheets was carried
forward. Significant data
input from field
assessments, dependent
on city needs, some asset
classes were sampled
based on city direction.

Combination, used existing
horizontal data and then built
out the vertical data sets for
water utility. They physically
went in for each pump and
location to develop the
registry. Understand city's
data needs, they worked well
to help identify what was best.

Utilized GIS data set, if
share files were not
available, they would
create them. 90% of
their assets captured.

How would you rate the quality of work?
Scale
1-5: 1 Poor, 2 Ok, 3 Good, 4 Very Good, 5 Excellent
5 - Excellent 5 Excellent
4 - Solid work product,
Kayuga operated
somewhat independently
due to limited staff
direction at certain
implementation times.
5 - Very Responsive
5 - Excellent Service (Not
only because good job,
but their ideas and they
are solution oriented is
great) 20 years of GIS,
one of the best contracts.

Did the firm meet all deadlines? All deadlines Met All Deadlines Met All Deadlines Met All Deadlines Met (Some cases
where if the City asked for
more, the deadlines were
adjusted)
All deadlines met
Was regular communication satisfactory? Solid Communication Yes- 100% Yes Yes - Remain in Contact Yes - Communication was Satisfactory
Would you consider using this firm for future projects/services? Yes Yes - Likely will in the future Absolutely - Contracts regularly extended Yes
Yes - Initial
implementation, 3
different contracts from
small to large
Reference Check
Asset Management Plan Implementation
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Contact #1 Contact #2 Contact #3 Contact #4 Contact #5
805-449-2400 619-397-6066 925-960-8024 541-766-6990 Ext 5022 972-450-2858 Nader Heydari Matthew Little Debbie Bell Ryan Seidl Kingsley Obinna Public Works Analyst Director of Public Works Project Manager Director of Finance GIS Manager City of Thousand Oaks City of Chula Vista City of Livermore City of Corvallis, OR Town of Addison, TX Questions Response Response Response Response Response
Reference Check
Asset Management Plan Implementation
How would you rate the firm’s performance when interacting with community stakeholders including elected officials (Council Members) and appointed commissioners? Scale
1-5: 1 Poor, 2 Ok, 3 Good, 4 Very Good, 5 Excellent
Did not need to present to City
Council during roll-out
5 - Excellent (One of the
reasons for success in AMP
was the measurement system)
4 - Technical
presentations to an adhoc
committee
Did not provide this service,
but were willing to. N/A 5 Excellent
Do you have any additional comments or information regarding your experience with the firm?
Currently only for Water and
Wastewater Assets, very
granular to the valves, etc.

It is currently used, first clients.

Excellent experience.

Developing city
transitioning to a
maintenance city needed
AMP
Longevity of staff with low
turnover and technical
expertise is indicative of good
service. Assets from CMMS
can be manually updated into
IRIS system.

Almost integrated all
software with Iris - well
integrated with
CityWorks, Munis, Fleet
app, etc. Tracking ADA
with IRIS system (outside
company provided data)
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: Information Technology
SUBJECT:

CONTRACT AWARD FOR LOW VOLTAGE SYSTEMS SUPPORT AND

MAINTENANCE
RECOMMENDED ACTION(S):

1. Award a Professional Consultant Services Agreement to A&H Communications, Inc., in the amount of $212,700, for support and maintenance of the Civic Center low voltage systems.

2. Authorize the Mayor to Sign, and the City Clerk to attest, the Agreement with A&H Communications, Inc., substantially in the form attached.

EXECUTIVE SUMMARY:

The electronic security and audio-visual (collectively termed “Low Voltage”) systems of the Lake Forest Civic Center were installed for a cost of $3,411,382 by Golden Star Technology. The workmanship warranty ended in April 2021.

Since then, the City has spent $32,731 on upgrades, repairs, and maintenance of the low voltage systems. Without a service contract in place, support has often been provided only after significant delays. The operational tempo of public events at the Civic Center is accelerating, and staff sees a need to establish a schedule of preventive maintenance and provide defined response service levels.

To provide a high level of support for the low voltage systems, staff recommends the City Council award a Professional Consultant Services Agreement to A&H Communications, Inc. ("Anderson Howard") for maintenance and support services. Anderson Howard demonstrated their superior qualifications with the technologies used at the Civic Center and received the highest rank among the three proposing firms. The term of the proposed Professional Consultant Services Agreement with Anderson Howard (“Agreement”) will be three years with two optional one-year extensions, and a not-to-exceed compensation amount of $212,700 (Attachment 1). The 2021-23 Operating Budget includes $38,000 each fiscal year for low voltage system support and maintenance. This amount will be sufficient for the remainder of Fiscal Year 2021-22, and staff will Item: 9
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request a budget adjustment in the amount of $32,900 for Fiscal Year 2022-23 to cover the additional costs.

BACKGROUND:

The physical security and audio-visual systems (collectively termed “Low Voltage”) of the Lake Forest Civic Center were installed for the amount of $3,411,382 by the firm Golden Star Technologies (“GST”). Construction was largely completed in December 2019, with the facility opening that month.

However, final acceptance of all low voltage systems did not occur until April 2021, initiating the one-year installation warranty period. Excluding warranty items which were repaired at no cost, the City has spent $32,731 on upgrades, repairs, and maintenance of the low voltage systems on an ad-hoc basis. Without a service contract in place, service has often been provided only after significant delays. On June 30, 2021, the City executed an agreement for Citywide CCTV support and maintenance, including the Civic Center campus, to Convergint, Inc. in the amount of $135,804. However, the scope of this agreement was not intended to include access control, intrusion detection, or audio-visual support of the Civic Center, which staff believed will be better serviced by a low voltage contractor for the campus systems. The operational tempo of the Civic Center has accelerated, and staff anticipates a growing need for regular system testing and maintenance, as well as responsive on-call support.

After receiving approval from the City Manager, staff published a Request for Proposals (“RFP”) to seek a qualified firm to provide low voltage systems support and maintenance. The RFP was posted on PlanetBids, the City’s electronic procurement management and distribution system. Primary components of the scope of work are included in Table 1:

Table 1: RFP Scope of Work
Category Summary
Included Systems Access control (card readers, etc.)
Intrusion detection (motion detectors, electronic locks) Panic buttons and alarms
Conference room audio-visual
Lifesize videoconference system
Performing Arts Center audio/visual
Multi-purpose room (MPR) audio/visual
Video walls
Preventive Maintenance Bi-annual inspections
On-Call Support Emergency – 4 Hour response
Non-Emergency – Next Business Day
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Phone Support Unlimited phone requests
Extra Work Defined hourly rates and per diem costs
The RFP was issued on September 9, 2021 and closed on October 18, 2021.

The City received proposals from two firms: Anderson Howard and GST.

However, GST had not attended the mandatory pre-proposal conference call, so they were disqualified from participating further in the procurement. With only one valid proposal, the City Manager directed staff to re-issue the RFP. The RFP was re-published on October 26, 2021, and closed on November 17, 2021.

DISCUSSION:

Three firms submitted proposals: Anderson Howard, Bill’s Sound and Security, and GST. Consistent with the City’s Purchasing and Contract Guidelines, staff assembled a Selection Committee approved by the City Manager to review the proposals and participate in the interview phase of the selection process. The Selection Committee was composed of the following staff:
Assistant City Manager
Deputy City Manager
Information Technology Manager
Information Technology Analyst
The review process is comprised of three phases: the Technical Review of written proposals; the Qualifications Interview phase; and the cost proposal evaluation. A firm must receive an average of 37 points (70%), or higher, in the Technical Review phase to move on the Qualifications Interview phase. All firms scored at least the 70% minimum average score and were invited to participate in the interview phase. The Selection Committee conducted in-person interviews on December 13, 2021.

Following the Qualifications Interviews and subsequent scoring by the Selection Committee, the Contract Administrator reviewed the cost proposals, which are summarized in Table 2 below:

Table 2: Cost Proposals
Firm Year 1 Year 2 Year 3 Total
Anderson Howard 62,500$ 62,500$ 62,500$ 187,500$ Bills Sound and Security 25,830$ 25,830$ 27,130$ 78,790$ Golden Star Technology 113,430$ 122,819$ 132,031$ 368,280$ Item: 9
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Including the cost proposal component, Anderson Howard received the highest ranking in the proposal review process, with a total of 602 points, followed by Bill’s Sound and Security with a score of 568 points, and GST with a total of 501 points. During the Qualifications Interview, the Selection Committee sought to judge each firm’s specific and relevant experience related to the key technologies most critical at the Civic Center. For example, the Taiden voting system, and Extron audio-visual signal controllers, are both critical systems which must function correctly in support of City operations. Anderson Howard confirmed their expertise, presented manufacturer certifications, and provided references for projects using these technologies. The second-ranked firm, Bill’s Sound and Security, lacked relevant experience in these technologies. Additionally, many of the references provided by Bill’s Sound and Security were related to projects completed ten or more years ago, which used technology that is not employed at the Civic Center. Their score reflects the Selection Committee’s lack of confidence that Bill’s Sound and Security could provide a high level of service to the City. The final scores for all firms are provided in Table 3:

Table 3: Low Voltage Support - Scoring
1 2 3 4 1 2 3 4
Anderson Howard 41 47 46 43 177 86 96 94 81 357 68 602 Bill's Sound & Security 33 40 40 34 147 58 70 75 58 261 160 568 Golden Star Technology 35 46 45 40 166 70 77 83 69 299 36 501 Interview
SubtotalFirm
Pricing
Points
x4 Total
Rater: Rater:

Qualifications InterviewTechnical Review
Technic
al
Review
Staff anticipates that up to 60 hours each year of additional work outside the preventive maintenance and support schedule may be needed. Based on the hourly rates for “Extra Work” provided by Anderson Howard, this amount would be $8,400 per year, or a total contingency amount of $25,200. Contingency funds will only be utilized with the approval of the Assistant City Manager. The addition of the contingency results in an annual cost of up to $70,900 and a total not-to- exceed compensation amount of $212,700 over three years.

Recommendation:

Anderson Howard received the highest composite score among the three responding vendors. Anderson Howard was the electrical contractor for the Civic Center construction project and worked closely with the low voltage integrator, and is therefore familiar with the systems at the Civic Center campus. Reference checks of three public agencies (City of Irvine, City of Laguna Niguel, City of Temecula, and the Orange County Transit Authority) and one private firm (ConvergInt Technologies) confirmed Anderson Howard as a highly professional firm with excellent service that is fully capable of supporting the key technologies used in the City’s low voltage systems (Attachment 2).

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Therefore, staff recommends the City Council award the proposed Agreement with Anderson Howard for support and maintenance of the Civic Center's low voltage systems. The term of the proposed Agreement will be three years with two optional one-year extensions and a total compensation amount of $212,700.

Per the Lake Forest Municipal Code Section 3.13.085, the City Manager may approve additional work not to exceed 10% of the final contract amount. The Agreement has been approved by the City Attorney and approved as to form.

FISCAL IMPACT:

The term of the proposed Agreement with Anderson Howard is three years with two optional one-year extensions and a total compensation amount of $212,700, or $70,900 per year. The 2021-23 Operating Budget includes $38,000 each year for Low Voltage system support and maintenance. This amount will be sufficient for the remainder of Fiscal Year 2021-22. Staff will request a budget adjustment of approximately $33,000 for Fiscal Year 2022-23 to fully fund the annual amount for that year.

ATTACHMENTS:

1. Agreement with A&H Communications, Inc.

2. Reference Check for A&H Communications, Inc.

Initiated By: Douglas McBratney, Information Technology Manager Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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55136.00200\31918793.1 -1-

CITY OF LAKE FOREST

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _____ day of ________, 20___, by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California, 92630 ("City") and A & H Communications, Inc., a California corporation, with its principal place of business at 15 Chrysler, Irvine CA 92618 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional Low Voltage System Support and Maintenance consulting services required by the City on the terms an d conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Low Voltage System Support and Maintenance consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional Low Voltage System Support and Maintenance consulting services for the Low Voltage System Support and Maintenance Services project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Low Voltage System Support and Maintenance consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be s ubject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from February 1, 2022 to January 31, 2025, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two (2) additional one -year terms. Consultant shall co mplete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

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3.2 Responsibilities of Consultant.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all time s be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as se t forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.3 Conformance to Applicable Requirements . All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Bill Romano, Vice President.

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3.2.5 City's Representative. The City hereby designates Douglas McBratney, Information Technology Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative").

City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all n ecessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates Bill Romano, Vice President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising Item: 9
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therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which t he work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accide nts or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.12 Water Quality Management and Compliance.

3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Imple mentation Plan (“LIP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.

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A copy of the DAMP is available on the internet at:
https://media.ocgov.com/gov/pw/watersheds/documents/damp/default.asp A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/depts/pw/water/local_implementation_plan_%28lip%29.asp More information on the applicable WQMP is available on the internet at:
http://www.lakeforestca.gov/depts/pw/water/water_quality_management_plan_(wqmp).asp

3.2.12.4 Standard of Care. Consultant warrants that all emplo yees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement. Consu ltant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.

3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed TWO HUNDRED TWELVE THOUSAND SEVEN HUNDRED DOLLARS ($212,700) without written approval of the City Council or City Manager as applicable. Extra Work may be Item: 9
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authorized, as described below, and if authorized, will be compensated at t he rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation . Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services pro vided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

Consultant shall not perform, nor be compensat ed for, Extra Work without written authorization from the City.

3.4 Labor Code Requirements.

3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsul tants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration Item: 9
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of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registratio n and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.5 Accounting Records.

3.6 General Provisions.

3.6.1 Termination of Agreement.

Consultant: A&H Communications, Inc.
15 Chrysler
Irvine CA 92618
ATTN: Bill Romano, Vice President
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
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Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Ownership of Materials and Confidentiality.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Cons ultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Co nsultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by th e California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

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3.6.5 Indemnification.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional ” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adju dication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.9 City's Right to Employ Other Consultants . City reserves right to employ other consultants in connection with this Project.

3.6.10 Successors and Assigns . This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer . Consultant shall not assign, hypothecate, or Item: 9
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transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.15 No Third -Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide em ployee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

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3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7 Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, s hall contain a provision making them subject to all provisions stipulated in this Agreement.

CITY OF LAKE FOREST A & H COMMUNICATIONS, INC.

By: By:

Robert Pequeño
Mayor

GREG ELLIOTT, PRESIDENT
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary OR Treasurer REQUIRED]
ATTEST:

By:

KELLY SLOAN, SECRETARY
By:

Lisa Berglund
City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
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Exhibit “A”-1
EXHIBIT "A"

SCOPE OF SERVICES
Consultant shall perform professional services for the City as described in the following Scope of Services (“Scope”).

1.0 Scope Overview

1.1 Consultant shall:

1. Provide a premium maintenance and support program for the City’s existing audio-visual and security equipment and software.

2. Possess and maintain manufacturer certifications in the major systems deployed at the Civic Center (Extron, Lifesize, Taiden, Schneider Electric access control systems, and DMP intrusion detection systems) or have certified subconsultants.

3. Be responsive, as requested investigate and troubleshoot a variety of technical issues, meet response times and service levels, and install and upgrade equipment and software as requested.

4. Provide effective project management, the ability to meet deadlines and budgets, deliver quality solutions, provide status reports as requested, and communicate effectively.

5. Act proactively to identify and report potential equipment maintenance or replacement needs discovered during maintenance inspections or other work.

6. As requested, assist the City with A/V and security budget development, and offer planning advice for future A/V and security solutions.

7. Act as the City’s representative in dealings with other vendors related to the low voltage systems.

1.2 Account Management, Meetings, and Reports

1. The Consultant shall assign an Account Manager as the designated representative to the City.

2. Consultant shall deliver bi-annual Service Reports to the City on service activity. These reports shall be delivered within 15 days of the completion of each bi-annual inspection. The reports shall contain:
 Details of findings of the bi-annual maintenance inspection.  List of all service requests and summary of work performed.  Note whether each service request met the response SLA.  Status of any projects or other extra work that was completed during the report period or is in progress.

3. The Account Manager shall meet with the City (on-site or conference call as requested) to review the Service Report.

1.3 Allocation of Services
The Allocation of Services identifies the anticipated extent of Consultant functions within the Scope by designated role. The allocations are not fixed service hours but summarize the resources the Consultant agrees in good faith to allocate to City operations.

Table 1: Anticipated Annual Labor for Maintenance Services by Function (Hours/Year) Description Technicians Engineer Account Manager Total Hours Remote Support 48 0 32 80
On-site Support 96 96 32 224
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As-Built Revisions 32 0 16 48
Consulting 16 0 16 32
Procurement 24 0 24 48
Grand Total 216 96 120 432

1.4 Personnel

1. All Consultant personnel must be clearly identified as employees of the Consultant when at City facilities, which may be achieved by wearing a visible identification badge, clothing with a company logo, or similar means.

2. Consultant shall ensure that only appropriately Certified personnel make system changes.

3. Consultant personnel shall abide by all City work policies and health protocols when at City facilities.

4. The City maintains right of refusal for Consultant personnel deployed to City facilities.

1.5 Extra Work

1. Projects and other activities not included in maintenance services shall be considered “Extra Work” and may be billed to the City at the designated hourly rates established in Exhibit “C”.

2. City may request training for City staff on equipment and/or software covered in the Scope. Training may be provided in-person or remotely at the request of the City. A maximum of four (4) City staff at a time shall be present for in- person training sessions. Training shall be billed as Extra Work.

3. All Extra Work must be approved in advance in writing by the City’s designated representative.

1.6 As-built diagrams

1. When changes are made to the low voltage systems, Consultant shall update As-built plans using BlueBeam Revu or other software agreed to by the City, and deliver the updated as-built plans to the City within ten (10) business days of the completion of work.

1.7 Procurement

1. Purchase low voltage equipment, software, and services as requested by the City. All purchases are subject to prior City written approval.

2. Proactively notify the City of license, subscription, and maintenance renewals.

3. Invoice the City after delivery and City’s acceptance of the product.

4. Provide relevant details on invoices such as manufacturer and part number, serial number, license number and term, or description of services.

5. Provide vendor’s receipt or vendor’s invoice upon City’s request.

6. Provide replacement components of equal or better quality than the original component.

2.0 Maintenance Activities

2.1 Summary of Maintenance Responsibilities

1. Be responsible for the correct function of the hardware and software systems designated in the Inventory, including cable management and labeling, and software configurations related to the A/V and security systems.

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Exhibit “A”-3

2. Confirm system configuration backups exist, and are updated regularly.

3. Adjust and configure the Intrusion Detection System at City request (for example, set zone automatic activate/de-activate times, etc.)

4. Adjust and configure the Access Control System at City request (for example, set unlock and lock times for selected doors)

5. Consultant shall obtain access credentials from existing security vendors with City assistance as needed.

2.2 Service Requests (SRs)

1. The City may request on-site service by the Consultant to repair, adjust, or train staff on any system in the inventory. SRs include on-site and remote requests. Scheduled bi-annual inspections are not counted as SRs.

2. The first five (5) on-site SRs per year are included at no additional charge to the City, up to 8 hours per SR.

3. Additional on-site SRs shall be billed at the rates established in Exhibit “C” on a Time and Materials (T&M) basis.

4. Remote SRs may include assistance for equipment operation, and software configuration and use.

5. All SRs completed remotely shall be provided at no additional charge.

2.3 Service Levels

1. Consultant remote and on-site staff support shall be available between 8:00am and 10:00pm daily, available by phone or email.

2. Service Request phone number is 949-250-4555

3. Service Request email is [email protected]

4. On-Site Response Service Level:
 Urgent: 4-hour on-site response time for urgent issues (building security issues; or A/V issues at public events, council or commission meetings, stage performances, and VIP meetings)
 Normal: Next Business Day response time for non-urgent issues  Scheduled: No SLA for service requests that are scheduled by mutual consent

5. Phone Support Service Level:
 Availability of live person within 60 minutes.

3.0 Audio-Visual Systems Maintenance

3.1 General

1. Perform a bi-annual (twice yearly) full functional inspection of A/V equipment and deliver a post-inspection report.

2. The first Inspection shall occur within 30 days of the Contract start of services.

3. Coordinate all inspections with City’s designated representative.

3.2 Functional Inspection shall include:

General
 Install any available firmware updates to all systems.  Campus exterior speaker system function.
 Inspect all AV cabinets for cabling or other visible issues.  Make backups of system configurations including touch-panel controllers  Fiber and copper backbone physical condition check (at building access points, rack terminations, and ground access boxes).

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 Condition and labeling of Cat6 cabling from AV equipment to the Rack.

Performing Arts/Council Building
 Taiden voting system functional check.
 Extron Central Controller
 Audio/microphone (Taiden & Handheld mic) quality & function check.  Constellation system function check.
 Check main projector and bulb lifespan.
 Inspect/check floor box inputs
 Video conference room (Lifesize, Sharelink, PC inputs)  ALS System check and adjustment.
 5 TVs Functional check
Admin Building - City Hall
 9 Executive Office AV check (Sharelink, Cable, and PC inputs to TV)  Fitness Room AV check (Cable, Sharelink, PC input to 2 TVs)  8 Conference Room AV check (with Sharelink, Cable, PC input, “Smart” TV, and projectors)
 3 Video Conference Room system check (TV and/or Projector, Lifesize, Cable, PC, Sharelink, ceiling microphones)
 Noise masking system.
 Visix video server and video wall.

Conference/Community Center
 3 Conference room AV check (Sharelink, HDMI, microphones, controller)  1 Video conference Room check (Lifesize, Sharelink, HDMI, Projector, controller)
 3 MPR function check (Projectors, Audio input, PC input, Screen functions, handheld microphones)
 1 Classroom A/V check (Lifesize, Dual TVs, Floor box inputs, controller).  Atrium speakers & audio inputs.
 ALS System check and adjustment.
 Visix Lobby TV
Senior Clubhouse
 2 MPR Room Function check (Projector, Audio input, PC input, Screen functions, handheld microphones)
 Theater room system check (TV, wall speakers, DVD Player).  Activity room (Sharelink, PC)
 Yoga Room A/V system (Sharelink, PC, Room audio)
 Game Room TV (Cable)
 ALS System check and adjustment.
 Patio Audio
 Visix Lobby TV
Admin Building - Police
 EOC Room A/V Function Test (4x TVs, HDMI, Cable, Sharelink)  Report-Writing Room Displays (Cable TV)
The following are Excluded from the Scope of Work:
 Cable broadcast equipment (“PEG” Channel)
 Performing Arts stage lighting
 AM Emergency Broadcast Radio system
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4.0 Security Systems Maintenance

4.1 General

1. Perform a bi-annual (twice yearly) full functional inspection of the security equipment and deliver a post-inspection report.

2. The first Inspection shall occur within 30 days of the Contract start of services.

3. The Consultant shall notify the City’s security monitoring firm and Police Services prior to testing the panic buttons, motion detectors, or alarm keypads.

4.2 Functional Inspection shall include:

General
 Make backups of system configurations.
 Install any available firmware updates to Intrusion Detection and Access Control systems.
 Test ADA door buttons function correctly with Access Control system  Power status, & battery replacement if needed.

Intrusion Detection System (IDS)
 Review IDS software configuration and perform backup.  Keypad function (12 Zones, 9 Keypads)
 Check all armed doors for proper closure when system armed.  Check motion detector sensitivity at manufacturer recommended range.  Check that IDS is saving security activity history and events correctly.

Access Control System (ACS)
 Review ACS software configuration and perform backup.  Check card reader function (Verified card, unverified card, forced entry) at all card readers including exterior gates.
 Check that ACS is saving security activity history and events correctly.

Panic Alert System
 Panic button function (13 Fixed, 3 Mobile)
 Panic Alarm function (3 Visible, 1 Audible)
Excluded Systems – The following is Excluded from the Scope of Work:
 CCTV System cameras, software, and video server.

5.0 City Responsibilities

5.1 The City shall:

1. Provide digital version of low voltage plans to Consultant.

2. Provide physical access to all buildings as needed.

3. Provide Consultant with a list of authorized City callers to submit Service Requests.

4. Provide a workspace at the Civic Center, if requested for on-site work and inspections.

5. Update and maintain the equipment inventory.

6.0 Inventory

6.1 Completeness

1. The inventory provided herein is the City’s best effort to provide an inventory of equipment and systems. Incidental errors discovered in the inventory by either City or Consultant shall be used to update the inventory and shall not trigger an amendment to the Agreement.

2. Consultant shall report any new, upgraded, moved, and replaced equipment to the City.

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6.2 A/V System Inventory
Item Mfr Type Count
ALS Receiver PPA R38 Williams Sound ALS 30
ALS T45 Transmitter Williams Sound ALS 4
Axis TV HDn Media
Player Visix AV 5
Blueray Player Denon AV 1
C651Q or C751Q NEC Display 53
C751Q NEC Display 2
Cable Box COX AV 22
CFM w/ thermal sensor
(2 Pack - 2 x 101.6 mm -
2 x 138) Middle Atlantic Air Fan 9
CHG 3502 Dual Bay
Charger Williams Sound ALS 12
ClearTouch 6000K ClearTouch Display 2
Display Sony Display 1
DN-300Z Denon AV 5
DTP Extron AV 33
DTP Crosspoint 4K Extron AV 4
DTP HDMI 230TX Extron AV 2
Encore KB-701 ClearComm Intercomm 1
Encore KB-702 ClearComm Intercomm 3
Encore RS 701(1ch) ClearComm Intercomm 1
Extron TLP Extron AV 1
Extron TLP Pro 1025T Extron AV 1
Fan Panel (100 CFM
2RY) Middle Atlantic Air Fan 9
HCS-8300MB Taiden Taiden System 1
HCS-8316HDMI Taiden Taiden System 1
HCS-8317 Taiden Taiden System 1
HCS-8368NBD B/60 Taiden Taiden System 13
HELO Video Encoder AJA AV 1
HME 1404 HME Intercomm 2
HME AC40 HME Intercomm 1
HME DX210 ClearComm Intercomm 1
ICON600 Lifesize AV 7
iPad - mobile controller Apple AV 3
IPCP Extron AV 3
IPCP Pro 355M Extron AV 22
IPCP Pro 550 Extron AV 1
KRK Rokit G4 KRK AV 1
Mic System Shure Mic System 8
NEC E657Q NEC Display 4
Network Switcher Taiden Taiden System 2
Panamax M4320-PRO Panamax AV 25
Personal PA FM Williams Sound ALS 12
PPA T46 Williams Sound ALS 3
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Projector Epson Projector 10
ProL1500UH Epson Projector 1
PS-702 ClearComm Intercomm 2
QSC Core 110f QSC AV 6
QSC K10.2 2KW 90
Active Loudspeaker QSC AV 4
Rio1608-D2 Yamaha AV 1
Rio1608-D3 Yamaha AV 1
RU-MLB2 Mic/Line Bi-
Directional Dante AV 3
Sharelink 250W Extron AV 37
Shure MXA Shure AV 6
Shure QLXD1 Shure AV 1
Shure QLXD2 G50 Shure AV 18
Shure QLXD4 Receiver Shure AV 24
Shure UA844+SWB Shure AV 2
SMP 300 Extron AV 1
Soundmask Bostn Sound Others 2
Soundweb London BLU-
100 Soundweb AV 1
Soundweb London BLU-
806DA Soundweb AV 1
SPA2-200 QSC AV 1
Speaker set Extron AV 1
Switcher Extron AV 7
Switcher IN168 xi Extron AV 16
Taiden Software Taiden Taiden System 1
TLP Extron AV 1
TLP Pro 725M Extron AV 16
TLS 725M Extron AV 16
TMX Matrix Taiden Taiden System 1
UAP-XG Ubiquiti AV 3
XPT II Crosspont 1600 Extron AV 1
Xtra XPA 2002 Extron AV 1
Yamaha QL5 Yamaha AV 1
Yamaha Rio1608-D2 Shure AV 1

6.3 Security System Inventory
Item Mfr Model Count Notes
Security System Controller SE AX-SSC 4 1x ACP and 3x AEP Long Range Access Card
Reader HID
ICLASS-SE-U90-
READER-DS-EN 1 Secure Parking Entrance
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Touchscreen Keypad DMP 7872W 9 All buildings
Panic Alarm Siren DMP D116 4 Admin
Panic Alarm Light DMP 15 Admin
Panic Buttons DMP HUB2SA 13 All Buildings
Panic Buttons (mobile) DMP 3 Council
Access Control Reader
Mercury
Security MR51e 85 All buildings
REX Sensor/Controlled
Doors SDC MD-31D 120
All buildings & exterior
gates
SDC Only Door 47 All buildings
Wireless Receivers DMP 1100DH 2 Council & Admin
Motion Detector Bosch DS937 40 All buildings
AccessXpert SE Version 21.4.12 1 Access Control Software Remote Link DMP Version 2.01 1
Intrusion Detection
Software
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Exhibit “B”-1
EXHIBIT "B"

SCHEDULE OF SERVICES
Consultant shall provide the services described above under Scope of Work as directed by the City.

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EXHIBIT "C"

COMPENSATION
Consultant shall be paid for services rendered in accordance with the Agreement, and as described above under the Scope of Services (Scope), a not -to-exceed amount of two hundred twelve thousand, seven hundred dollars ($212,700).

1. Consultant shall be paid for services defined in the Scope of Work as shown in Table 1.

Table 1: Compensation Schedule
Year 1 Year 2 Year 3 Total
Maintenance
Services $ 62,500 $ 62,500 $ 62,500 $ 187,500
Extra Work $ 8,400 $ 8,400 $ 8,400 $ 25,200
Grand Total $ 70,900 $ 70,900 $ 70,900 $ 212,700

2. Service requests in excess of five per year shall be billed at the rate of $1,250 per diem, with a four (4) hour minimum charge of $625. After hours Monday-Friday on-site requests may be billed at a minimum eight (8) hour rate. Saturday, Sunday, and holiday on -site requests may be billed at double the standard rate and a minimum of eight (8) hours.

3. Extra work must be approved in advance by the City’s representative, and shall be billed at the hourly rates established in Table 2.

Table 2: Extra Work Hourly Rates
Role Rate
Technician $ 125.00
Lead Technician $ 132.50
Consultant $ 150.00
Project Manager $ 175.00
Estimator $ 0

4. Materials and additional costs for Extra Work

4.1 Materials are cost plus 25%, plus tax and shipping.

4.2 Rentals are cost plus 15%, plus tax and fees.

4.3 Subcontractors for Extra Work are cost plus 5%.

4.4 Truck and tool charge of $100 / day per truck dispatched.

5. Invoices

5.1 Consultant shall invoice the City for scheduled maintenance services at the beginning of each month.

5.2 City may be invoiced for Extra Work after the work is performed.

5.3 Invoices containing Extra Work shall describe the type of Extra Work performed and itemize the hours.

5.4. Consultant may submit invoices for purchases made at the request of the City after the equipment is delivered.

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Exhibit “D”-1
EXHIBIT “D”

INSURANCE REQUIREMENTS

3.2.11 Insurance.

3.2.11.1 Time for Compliance . Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In additio n, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.11.2 Types of Insurance Required . As a con dition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and ma intain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compe nsation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

3.2.11.3 Insurance Endorseme nts. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

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Exhibit “D”-2
(A) Commercial General Liability [INSERT "and Pollution Liability"; OTHERWISE, ALWAYS DELETE]:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

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Exhibit “D”-3

3.2.11.7 Waiver of Subrogation . All policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.2.11.9 Evidence of Insurance . The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of i nsurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (1 0) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.11.12 Enforcement of Agreement Provisions (non estoppel) .

3.2.11.13 Requirements Not Limiting . Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

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Exhibit “D”-4

3.2.11.14 Insurance for Subconsultants . Consultant shall include all subconsultants engaged in any work for Co nsultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

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ATTACHMENT 2
Item: 9
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Agency / Project OCTA
Audio Visual work
City of Irvine
Maintenance Yard & Great Park City of Laguna Niguel Convergint City of Temecula
Name Ron Wolf Mike Dunn John Chavez / Bruce Lindemann Jeff Duchac Title Information Systems Section Manager Senior Project Manager. Building Maint. Supervisor for Crown Valley Park
Sr. Project Manager
(Anderson Howard is Convergint's
partner on a joint project for the City of
Temecula.)
Contact Info [email protected] 949-337-7020 949-836-0480 / 949-362-4376 424-653-0647 Approximately how long have you had
an active contract with Anderson
Howard?
2015-2016 with maintenance to date. Over 5 years. Started 2019-2020 Started project 3.5 years ago. Active ongoing engagement.

In general, what does the Scope of
Work include? Is it strictly maintenance
or is any construction involved?
Original construction and ongoing
maintenance.

Fire alarm installs; full service electrical
contractor from minor to large projects.

Built a new community center. They
were the main electrical contractor but
sub out their AV to Spinitar. Upgrades
since have been electrical.

Citywide surveillance (CCTV) project,
card access system, video wall display,
traffic control sites.

What is the approximate annual value of
the Contract? Not sure. $300,000 total. $60,000 per year, with no single job over $10,000. Unknown. $600,000
Did/does Anderson Howard fulfill the
Scope of Work in their contract? Yes Wonderful, great contractor. Yes, one of the better contractors. Yes.

Does Anderson Howard complete
projects on schedule? Yes. Yes. Yes, it was on schedule. Yes. Anytime there is a deadline they perform at a high level.

Are projects completed within budget? Up front, keep to original quote. Yes. Everything has been done within initial estimate.

Yes for the small projects since
construction.

They perform well within their budget
and take ownership. Change orders
only when there is a need for it, and it is
rare.

What is the quality of Anderson
Howard's work? Excellent, very happy. Extremely good. Very professional, timely and responsive. Great. High. They get it right the first time.

Would you be willing to use Anderson
Howard for similar projects in the
future?
Yes. Absolutely. Yes. Yes.

Do you have any additional comments?
Head of AV left recently, something to
be aware of. Very neat, very orderly,
well documented work.

They were great to work with.

They are the Project Manager's favorite
subcontractor to use, although they are
a little expensive sometimes.

References for Anderson Howard
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/1/2022
DEPARTMENT: City Manager
SUBJECT:

ORDINANCE PROHIBITING THE UNLAWFUL POSSESSION OF CATALYTIC

CONVERTERS IN THE CITY
RECOMMENDED ACTION(S):

1. Find that the proposed actions are exempt from CEQA under State CEQA Guidelines sections 15378(a), (b)(2).

2. Introduce the First Reading of an Ordinance entitled: AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADDING SECTION 11.24.040 TO CHAPTER 11.24 OF DIVISION III OF TITLE 11 OF THE LAKE FOREST MUNICIPAL CODE ESTABLISHING

REGULATIONS PROHIBITING THE UNLAWFUL POSSESSION OF

CATALYTIC CONVERTERS IN THE CITY
EXECUTIVE SUMMARY:

Thefts of catalytic converters are on the rise nationally. Catalytic converters contain valuable metals such as palladium and platinum, and are easily sold to scrap yards for hundreds of dollars or more. These catalytic converters are relatively easy to steal from parked cars without detection, and they do not have serial numbers or identifying markings to trace them back to their true owner once stolen. To combat this illegal practice and enable law enforcement to better protect residents’ property, the attached ordinance would make the mere possession of a catalytic converter that is not attached to a vehicle unlawful unless the possessor has valid documentation or other proof of lawful possession.

BACKGROUND:

Catalytic converters are an external component of a vehicle, accessible from the underside of a parked car. They convert most of a vehicle’s emissions into less harmful forms, improving air quality and vehicle performance. As part of their construction, catalytic converters contain valuable materials such as platinum Item: 10
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and palladium, rare metals that command ever-increasing prices on the recyclables market.

Catalytic converter thefts are on the rise because individuals are incentivized to commit catalytic converter thefts for multiple reasons including: (1) the ease and undetectable nature of committing such thefts, potentially in a matter of seconds and through the use of common tools such as a reciprocating saw; (2) the ability to recycle catalytic converters at scrap metal yards for high dollar returns ranging from $200 to $1,200 per catalytic converter; and (3) loopholes in legislation protecting criminals from prosecution unless a victim can be identified.

The National Insurance Crime Bureau reported that there were 578 catalytic converter thefts per month nationwide as of December of 2019. By December of 2020, that figure rose to 2,347. As of May 2021, there were 26,000 thefts nationwide.

DISCUSSION:

Lake Forest is no exception to this national trend. There is currently no City, State, or Federal legislation applicable within the City of Lake Forest to define and punish catalytic converter thefts absent an identifiable victim. Additionally, there is currently no City, State, or Federal legislation applicable within the City of Lake Forest requiring individuals to provide proof to law enforcement as to how they obtained catalytic converters. This limits law enforcement’s ability to protect the public by preventing catalytic converter thefts and seizing suspected stolen catalytic converters when there is no identifiable victim present. Preventing and punishing these crimes at present is nearly impossible due to the ease and speed with which catalytic converter thefts can be committed and the difficulty of tracing a particular catalytic converter back to its prior owner (the victim), because catalytic converters typically have no identifying markers.

Individuals in possession of stolen catalytic converters can recycle them for substantial profit at relatively low risk, while victims are faced with costly repairs.

By criminalizing the mere possession of an unattached catalytic converter absent proof of ownership or lawful possession, this ordinance would combat this criminal practice by: (1) achieving deterrence by establishing zero-tolerance for catalytic converter thefts; (2) establishing sanctions for possessing stolen catalytic converters; (3) preventing criminals from profiting from the sale and recycling of stolen catalytic converters; (4) providing indirect justice to the victims of catalytic converter theft cases that have gone or will go unsolved for the reasons discussed above; and (5) minimizing the fiscal and personnel impact on the City of Lake Forest and the Orange County Sheriff’s Department by reducing the time invested in deterring and investigating catalytic converter thefts.

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FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

Draft City Council Ordinance Prohibiting Unlawful Possession of Catalytic Converters
Initiated By: Matthew Richardson, City Attorney
Submitted By: Matthew Richardson, City Attorney
Approved By: Debra Rose, City Manager
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Attachment
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55136.00000\34554300.3

CITY COUNCIL ORDINANCE NO. ___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, ADDING SECTION 11.24.040
TO CHAPTER 11.24 OF DIVISION III OF TITLE 11 OF THE

LAKE FOREST MUNICIPAL CODE ESTABLISHING

REGULATIONS PROHIBITING THE UNLAWFUL

POSSESSION OF CATALYTIC CONVERTERS IN THE CITY
WHEREAS, the citizens of Lake Forest have experienced catalytic converter thefts from automobiles over the past several years; and
WHEREAS, there is currently no City, State, or Federal legislation applicable within the City of Lake Forest to define and punish catalytic converter thefts absent an identifiable victim; and
WHEREAS, there is currently no City, State, or Federal legislation applicable within the City of Lake Forest requiring individuals to provide proof to law enforcement as to how they obtained catalytic converters, thus limiting law enforcement’s ability to (1) protect the public by preventing catalytic convert er thefts and (2) seize suspected stolen catalytic converters when no victim is present; and
WHEREAS, catalytic converter thefts are on the rise because individuals are incentivized to commit catalytic converter thefts for multiple reasons including, but not limited to: (1) the ease and undetectable nature of committing such thefts, potentially in a matter of seconds and through the use of common tools such as a reciprocating saw; (2) the ability to recycle catalytic converters at scrap metal yards for high dollar returns ranging from $200 to $1,200 per catalytic converter; and (3) loopholes in legislation protecting criminals from prosecution unless a victim can be identified; and WHEREAS, preventing these crimes at present is nearly impossible due to the ease and speed with which catalytic converter thefts can be committed and the difficulty of tracing a particular catalytic converter back to its prior owner (the victim), because catalytic converters typically have no identifying markers; and WHEREAS, th e citizens of Lake Forest and the Orange County Sheriff’s Department are in need of legislation criminalizing mere possession of catalytic converters absent proof of ownership or lawful possession, for multiple reasons including, but not limited to: (1) ac hieving deterrence by establishing zero- tolerance for catalytic converter thefts; (2) establishing sanctions for possessing stolen catalytic converters; (3) preventing criminals from profiting from the sale and recycling of stolen catalytic converters; (4) providing indirect justice to the victims of catalytic converter theft cases that have gone or will go unsolved for the reasons discussed above; and (5) minimizing the fiscal and personnel impact on the City of Lake Forest and the Orange County Sheriff’s Department by reducing the time invested in deterring and investigating catalytic converter thefts; and
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WHEREAS, individuals who are in possession of stolen catalytic converters recycle them for substantial profit while victims of these thefts suffer trem endous consequences in the form of costly repairs, inconvenience, and feelings of a lack of safety in the community; and
WHEREAS, this Ordinance is necessary to provide the City of Lake Forest and the Orange County Sheriff’s Department clear legal authority to better protect the public and deter this criminal activity.

NOW, THEREFORE, the City Council of the City of Lake Forest DOES HER EBY ORDAIN as follows:

SECTION 1. The above recitals are true and correct and incorporated herein.

SECTION 2. Section 11.24.040 of Chapter 11.24 of Division III of Title 11 of the Lake Forest Municipal Code is hereby added to read in its entirety as follows:

11.24.040 – Unlawful possession of a catalytic converter prohibited.

A. It shall be unlawful to possess any catalytic converter that is not attached to a vehicle, unless the possessor has valid documentation or other proof to verify that they are in lawful possession of the catalytic converter.

B. For purposes of this section, “lawful possession” includes (1) being the lawful owner of the catalytic converter or (2) in possession of the catalytic converter with the lawful owner’s written consent. It is not required to prove the catalytic converter was stolen to establish the possession is not a “lawful possession.”
C. For purposes of this section, “documentation or other proof” means written document(s) that clearly identify the vehicle from which the catalytic converter originated based on the totality of the circumstances, and includes, but is not limited to, the following types of documents:

1. Bill of sale from the original owner with photographs.

2. Documentation from an auto-body shop proving that the owner relinquished the catalytic converter to the auto-body shop.

3. Verifiable electronic communication from the previous owner to the possessor relinquishing ownership of the catalytic converter.

4. Photographs of the vehicle from which the catalytic converter originated.

D. Each and every violation of this section shall constitute a separate violation and shall be subject to all remedies and enforcement measures Item: 10
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55136.00000\34554300.3

authorized by the Lake Forest Municipal Code. Each and every catalytic converter unlawfully possessed is a separate violation of this section.

E. It is unlawful and a misdemeanor subject to punishment in accordance with Section 1.01.200 et seq. of this Code, for any person to violate any provision of this section.

F. The remedies provided herein are not to be construed as exclusive remedies. The City is authorized to pursue any proceedings or remedies provided by law.

SECTION 3. This Ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines because there is no possibility that this Ordinance or its implementation would have a significant negative effect on the environment. (14 Cal. Code Regs. § 15061(b)(3).) City staff shall cause a Notice of Exemption to be filed as authorized by CEQA and the State CEQA Guidelines.

SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify to the passage of this Ordinance and this Ordinance shall be published as required by law and shall take effect as provided by law.

INTRODUCED by the City Council of the City of Lake Forest at a regular meeting held on the _____ day of __________, 2022, and PASSED and ADOPTED by the City Council of the City of Lake Forest at a regular meeting held on the _____ day of __________, 2022.

______________________________________

ROBERT PEQUENO

MAYOR OF THE CITY OF LAKE FOREST
ATTEST:
_______________________________________

LISA BERGLUND

CITY CLERK OF THE CITY OF LAKE FOREST
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STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )

I, LISA BERGLUND, City Clerk of the City of Lake Forest, HEREBY DO CERTIFY that the foregoing ordinance was introduced for first reading on the ___ day of __________, 2022 and duly adopted at a regular meeting of the City Council of the City of Lake Forest, held on the ___ day of __________, 2022.

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

_______________________________________

LISA BERGLUND

CITY CLERK OF THE CITY OF LAKE FOREST
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Lake Forest City CouncilFebruary 1, 2022

Lake Forest City Council
February 1, 2022