MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The Regular Meeting of the City Council of the City of Lake Forest held Tuesday, March 15, 2022, at the Lake Forest City Council Chamber, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m.
ROLL CALL: Council Members: Neeki Moatazedi (teleconference) Mark Tettemer
Scott Voigts
Mayor Pro Tem Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
PUBLIC SESSION
INVOCATION: The Invocation was provided by Chaplain Serena Cummins from Orange County Sheriff's Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Mayor Pro Tem Cirbo.
PRESENTATIONS (Item No. 1)
MOTION: It was moved by Council Member Voigts and seconded by Council Member Tettemer to receive the presentation.
1. PROTECTED-PERMISSIVE LEFT - TURN PHASING PROJECT - FLASHING
YELLOW ARROW PRESENTATION
ACTION: Traffic Engineering Manager provided a presentation to the City Council. The presentation was received.
Comments were received on this item from Andrew O'Connor.
PUBLIC COMMENTS:
Public comment was received from Andrew O'Connor and Suzy Betz.
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7. REDISTRICTING PUBLIC HEARING NO. 4
ACTION:
Item No. 7 was heard after Item No. 1 at 6:45 p.m.
Mayor Pequeño opened the public hearing.
City Manager Rose introduced this item and deferred to City Clerk Berglund to summarize the item. Andrew Westall from Bear Demographics and Research, LLC provided a presentation on the draft map and the one map that was submited by a member of the public. The presentation was received by the City Public comment was received from Lois Anderson, Andrea Alexander, Herb Cohen, Pam Degulis, Michael, Boyd, Margo Finlayson and Bob Holtzclaw.
There was one virtual speaker with the first name Molly (last name was inaudible).
Mayor Pequeño closed the public hearing and discussion among the City Council ensured.
MOTION: Council Member Tettemer made a motion to introduce Map 1. The motion was seconded by Council Member Cirbo.
SUBSTITUTE MOTION: Council Member Moatazedi made a substitute motion to introduce the first reading of Ordinance 352 entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING SECTION 2.05.030 OF TITLE 2 OF THE LAKE FOREST
MUNICIPAL CODE REGARDING ADJUSTING THE BOUNDARIES OF CITY
COUNCIL ELECTION DISTRICTS AND CONFIRMING SUCH REVISED
COUNCIL DISTRICT BOUNDARIES, AS REFLECTED IN ATTACHED MAP B". The motion was seconded by Council Member Voigts. The motion passed 3/2 with Council Members Tettemer and Cirbo dissenting.
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CONSENT CALENDAR: (Item Nos. 2 - 6)
MOTION: It was moved by Council Member Voigts and seconded by Council Member Moatazedi to approve Consent Calendar Item Nos. 2-6. The motion was carried by a vote of 5/0.
2. MOTION TO WAIVE RESOLUTIONS AND ORDINANCES
ACTION: Said Ordinances and Resolutions appearing on the public agenda were determined to have been read by title and further reading waived.
3. ADOPTION OF ORDIANANCE NO. 350 ADDING CHAPTERS 7.50 AND 9.52
TO THE LAKE FOREST MUNICIPAL CODE TO ESTABLISH OBJECTIVE
DESIGN, DEVELOPMENT AND SUBDIVISION STANDARDS REGULATING
URBAN LOT SPLITS AND TWO-UNUT HOUSING PROJECTS IN
ACCORDANCE WITH CALIFORNIA SENATE BILL 9
ACTION:
1. The second reading of Ordinance No. 350 entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST ADDING
CHAPTERS 7.50 AND 9.52 TO THE LAKE FOREST MUNICIPAL CODE
TO ESTABLISH OBJECTIVE DESIGN, DEVELOPMENT AND
SUBDIVISION STANDARDS REGULATING URBAN LOT SPLITS AND
TWO-UNIT HOUSING PROJECTS IN ACCORDANCE WITH CALIFORNIA SENATE BILL 9 AND DETERMINING THE ACTION TO BE EXEMPT
FROM CEQA" was conducted.
2. Ordinance No. 350 was adopted.
4. ADOPTION OF ORDINANCE NO. 351 RELATING TO ZONING CODE AMENDMENT 12-21-5483, ADDING CHAPTER 9.60 OF THE LAKE FOREST
MUNICIPAL CODE TO ESTABLISH OBJECTIVE DESIGN STANDARDS FOR
NEW MULTIFAMIY PROJECTS IN THE CITY
ACTION:
1. The second reading of Ordinance No. 351 entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING LAKE FOREST MUNICIPAL CODE TO ADD CHAPTER 9.60
TO ESTABLISH OBJECTIVE DESIGN STANDARDS FOR NEW
MULTIFAMILY PROJECTS IN THE CITY AND DERERMINING THE
ACTIO TO BE EXEMPT FROM CEQA (ZC 12-21-5483)" was conducted.
2. Ordinance No. 351 was adopted.
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AWARD CONSTRUCTION CONTRACT FOR SPORTS PARK PAVER
REPLACEMENT PROJECT (PW 2020-11)
ACTON:
1. Contract documents for the construction of the Sports Park Paver Replacement Project were approved;
2. A contract with IE General Construction, Inc was awarded with a contract price of $169,700;
General Construction, Inc.; and
4. The Mayor was authorized to sign, and the City Clerk was authorized to attest the contract with IE General Construction, Inc.
SUBMITTAL OF 2021 ANNUAL HOUSING ELEMENT PROGRESS REPORT
TO STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT ACTION: Staff was authorized to submit the 2021 Annual Housing Element Progress Report to the State Department of Housing and Community Development and Governor's Office of Planning and Research.
PUBLIC HEARING: (Item No. 7)
7. 2022 REDISTRICTING PUBLIC HEARING NO. 4
ACTION: The City Council conducted this public hearing at a time certain of 6:45 p.m. This hearing was taken up by the City Council after Item No. 1.
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DISCUSSION/ACTION ITEMS: (Item No. 8 - 10)
8. STREET SWEEPING PARKING RESTRICTION POLICY - UPDATE
City Manager Rose introduced this item and deferred to the City's Traffic Engineer Tran Tran to summarize the item. City Council questions were asked and answered.
MOTION: Council Member Voigts made a motion to approve staff recommendation and approve rattic and Parking Commission's proposed revisions to the Street Sweeping Parking Restriction Policy, and authorized staff to issue a request for proposals for Parking Enforcement Services. The motion was seconded by Council Member Moatazedi.
A friendly amendment was made by Council Member Tettemer for staff to return to the City Council in one year with an update on the implementation of the policy. The friendly amendment was accepted by the maker of motion. The motion passed 5/0.
9. UPDATES TO THE PURCHASING AND CONTRACTING GUIDELINES City Manager Rose introduced this item and deferred to the City's Finance Analyst Nidia Ruelas to provide a presentation to the City Council. Throughout the presentation the City Council paused to vote on each of the proposed changes to the guidelines. During the presentation City Council questions were asked and answered.
ACTION:
• Non-substantive Changes
MOTION: Council Member Voigts made a motion to approve the non- substantive changes. The motion was seconded by Mayor Pequeño. The motion passed unanimously.
• Reserve the City Manager's Work Extra Work Authority at 10% of the original amount of the contract.
MOTION: Council Member Tettemer made a motion to approve reserving the City Manager's work authority at 10%. In addition, he requested that staff inform the City Council of those contracts and agreements where the City Manager utilizes the 10% reserve. The information shall be in the form of a staff report and placed on a City Council agenda. The motion was seconded by Council Member Voigts. The motion passed unanimously.
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• Cooperative Agreements that have been procured
MOTION: Council Member Tettemer made a motion to table the discussion of this matter and bring before the Audit Committee for discussion. Council Member Cirbo seconded the motion. The motion passed unanimously. • Electronic submission of bids and proposals instead of paper copies.
MOTION: Council Member Tettemer made a motion to approve the electronic submission of bids and proposal instead of paper copies. The motion was seconded by Council Member Voigts. The motion passed unanimously. • Vote to increase informal procurement approval from $30,000 to $50,000.
MOTION: Council Member Tettemer made a motion to approve a $40,000 approval. Council
SUBSTITUTE MOTION: Member Cirbo made a substitute motion to increase formal procurement to $50,000. The substitute motion was seconded by Council Member Voigts. The motion passed unanimously.
• Change procurement evaluation to use the review of technical proposals to quality firms and calculate final overall score using interview and cost scoring.
MOTION: Council Member Tettemer made a motion to have the minimum average score of 70% required to be eligible for an interview. Mayor Pequeño seconded the motion. The motion passed unanimously.
Change in roll call:
At 8:36 p.m., during the discussion of Item No. 9, Council Member Moatazedi exited the meeting.
• Change prequalification/request for qualification process.
Council Member Voigts made a motion to adopt a two-year list of prequalified vendors for professional services, with staff determining which vendors qualify to be placed on the list. In one-year staff shall inform the City Council the number of vendors that have subsequently sought to be placed on the list.
Council Member Tettemer seconded the motion and expressed that the Audit Committee stands ready to assist as needed. The motion passed 4/1 with Council Member Moatazedi absent.
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• Establish a process of recreation instruction agreements MOTION: Council Member Tettemer made a motion to approve staff recommendation to establish a formal procurement process for class instructors and recreational vendors, standardizing the procurement of recreation instructor agreements and substantiating the set dollar approval levels per the City's purchasing approval limits with the modification that staff inform the City Council of those contracts approved by the City Manager.
Council Member Tettemer requested the information be added to the same report that informs the City Council when the City Manager's exercises her 10% work authority. Council Member Voigts seconded the motion. The motion passed 4/1 with Council Member Moatazedi absent.
MOTION: Council Member Tettemer made a motion to introduce the first reading of an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTERS 3.12 AND 3.13 OF THE LAKE FOREST MUNICIPAL CODE CONCERNING THE PROCUREMENT OF GOODS, SERVICES AND PUBLICE PROJECTS" with the removal of the section related to cooperative agreements and approving the purchasing and contracting guidelines substantially in the form submitted. The motion was seconded by Mayor Pro Tem Cirbo. The motion passed 4/1 with Council member Moatazedi absent.
10. SELECTION OF DELEGATE AND ALTERNATE FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNNMENTS ("SCAG") REGIONAL
CONFERENCE AND GENERAL ASSEMBLY MEETING
MOTION:
A motion was made by Council Member Tettemer to appoint Mayor Pequeño as the delegate and Council Member Voigts as the alternate to the Annual SCAG Regional Conference and General Assembly. The motion was seconded by Mayor Pro Tem Cirbo. The motion passed 4/0 with Council Member Moatazedi absent.
CITY MANAGERS REPORT:
City Manager Rose had no additional comments.
CITY COUNCIL COMMENTS:
Council Member Tettemer: Council Member Tettemer had no further comments.
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Council Member Voigts: Council Member Voigts attended the groundbreaking of the Mountain View Housing project.
Mayor Pro Tem Cirbo: Council Member Cirbo attended a commission ceremony for Sergeant Major Maddox.
Mayor: Pequeño Mayor Pequeño attended opening day of the local Little League. He also thanked staff for all their hard work.
ADJOURNMENT: The regular meeting of the City Council was adjourned at 8:45 p.m.
Respectfully submitted: APPROVED:
imBerglind -
LISA BERGLUND, MPA ROBERT PEQUEÑO
CITY CLERK MAYOR
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