MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The Regular Meeting of the City Council of the City of Lake Forest held Tuesday, June 7, 2022, at the Lake Forest City Council Chamber, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m.
ROLL CALL: Councilmembers: Neeki Moatazedi
Mark Tettemer
Scott Voigts
Mayor Pro Tem: Doug Cirbo (teleconference)
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew Richardson
City Clerk: Lisa Berglund
CLOSED SESSION: (Item Nos: 1-3)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY ATTORNEY
ACTION: The City Council conducted this closed session matter related to the City Attorney contract.
2. CONFERENCE WITH LABOR NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVE: CITY MANAGER
UNREPRESENTED EMPLOYEE: ALL EMPLOYEES
ACTION: The City Council conducted this closed session matter related to labor negotiations.
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2)
NUMBER OF POTENTIAL CASES: 1
ACTION: The City Council conducted this closed session matter related to potential litigation.
RECESS: City Council recessed into Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council reconvened at 6:30 p.m. to continue regular City business.
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PUBLIC SESSION: 6:30 pm
INVOCATION: The Invocation was provided by Chaplain Serena Cummins, Orange County Sheriff's Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Council Member Moatazedi.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
REPORT FROM STUDENT LIAISON: Student Liaison Natasha Quinn provided an update to the City Council.
PRESENTATIONS: (Item No. 4)
MOTION: It was moved by Council Member Voigts and seconded by Council Member Moatazedi to approve the presentation. The motion was carried by a vote of 5/0.
4. COMMUNITY EMERGENCY RESPONSE TEAM PROGRAM
ACTION: The City Council presented Certificates of Completion to the graduates of the Community Emergency Response Team Program.
PUBLIC COMMENTS:
Public comment was received by Randy Johnson.
CONSENT CALENDAR: (Item Nos. 5-14)
STATEMENTS READ INTO THE RECORD:
Council Member Voigts: "There are warrants on the register to the County of Orange. I am an employee of the County of Orange, but I do not work for the department that generated the warrants. Because the County of Orange is a public agency and because / do not work for the department in question, I have determined that I have a non-interest in these warrants and will vote on this item."
Council Member Moatazedi: "There is a warrant on the register to The Gas Company. I am an employee of the Gas Company and have determined that I have a remote interest in this warrant and will abstain from voting on that warrant."
Mayor Pro Tem Cirbo: "There are warrants on the register to All City Management Services.
My wife is an employee of the ACMS and I have determined that I have a remote interest in these warrants and will abstain from voting on the warrants." Item No. 9 was pulled from the consent calendar by Mayor Pequeño.
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MOTION: It was moved by Council Member Tettemer and seconded by Council Member Moatazedi to approve Consent Calendar Item Nos. 5-8 and 10-14. The motion was carried by a vote of 5/0 with Council Member Cirbo abstaining from the ACMS warrant and Council Member Moatazedi abstaining from the Gas Company warrant listed in Item No. 8. Council Member Tettemer dissented from Item No. 6.
5. MOTION TO WAIVE RESOLUTIONS AND ORDINANCES
ACTION: Said Ordinances and Resolutions which appear on the public agenda were determined to have been read by title and further reading was waived.
6. CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361 ACTION: The City Council made renewed findings that a state of emergency remains in effect and recommended to continue measures that promote social distancing.
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MAY 17, 2022
ACTION: The City Council approved the minutes of May 17, 2022, as submitted.
8. CERIFICATION OF WARRANT REGISTER
ACTION: The City Council approved the warrant register in the amount of $3,606, 161.89 as submitted.
9. AWARD OF CONTRACT FOR TREE MAINTENANCE SERVICES
ACTION: 1. A maintenance services agreement in the amount of $1,576,047 was awarded to West Coast Arborists, Inc., for Tree Maintenance Services.
2. The Mayor was authorized to sign, and the City Clerk to attest, the agreement with West Coast Arborists, Inc., substantially in the form attached.
Item No. 9 was pulled from the consent calendar by Mayor Pequeño. Mayor Pequeño made a statement for the record:
"Last night I received an email from a service provider out bid on this item. I reaponut to this hange thy ding in that i was da pyroli for i Gily s bidding process. The City has a bidding process and it does not include anyone from the City Council."
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MOTION: A motion was made by Council Member Tettemer and seconded by Council Member Moatazedi to approve staff recommendation. The motion passed 5/0.
10. CONTRACT AWARD FOR CONSTRUCTION ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES - INTERSECTION
IMPROVEMENTS AT EL TORO AND PORTOLA/SANTA MARGARITA; ADA RAMPS PHASE 13; ADA RAMPS PHASE 14, AND MEADOWS TRAFFIC IMPROVEMENTS: BAKE AND BAFFIN BAY
ACTION: The City Council awarded an Agreement for Professional services in the amount of $190,292.00 to Wallace & Associates, for Construction Administration and Construction Inspection Services - Intersection Improvements at El Toro and Portola/Santa Margarita; ADA Ramps Phase 13; ADA Ramps Phase 14, and Meadows Traffic Improvements: Bake and Baffin Bay; and authorized the Mayor to sign, and the City Clerk to attest the Agreement with Wallace & Associates, substantially in the form attached.
11. SECOND AMENDMENT TO THE CONTRACT FOR BENEFIT CONSULTING
SERVICES
ACTION: The City Council approved the Second Amendment to the contract for Keenan and Associates for Benefit Consulting Services and authorized the Mayor to sign, and the City Clerk to attest, the agreement with Keenan and Associates, substantially in the form attached.
12. AWARD OF CONTRACT FOR CITY WEBSITE HOSTING SERVICES ACTION: The City Council awarded the Agreement with 360Civic, in the amount of $142,975, for City Website Design and Hosting Services, and authorized the Mayor to sign, and the City Clerk to attest, the Agreement with 360Civic, substantially in the form attached.
13. INDEPENDENCE DAY PARADE ROAD CLOSURES AND RELATED
ACTIVITIES ON JULY 4, 2022
ACTION: The City Council approved road closures of race and parade route from 5:00 a.m. - 2:00 p.m. on July 4, 2022, directed Public Works to provide required traffic control devices and crews for road closures, direct the Orange County Sheriff's Department to staff road closures and patrol events and approved of additional street sweeping of the designated parade route.
14. PROFESSIONAL CONSULTANT AGREEMENT AWARD FOR HOUSING
REHABILITATION CONSULTING SERVICES
ACTION: The City Council awarded a Professional Consultant Services Agreement to Theresa Dobbs, Inc. for Housing Rehabilitation Consultant JUNE 7, 2022
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Services, and authorized the Mayor to sign and the City Clerk to attest an agreement with Theresa Dobbs Inc. for Housing Rehabilitation Consultant Services, substantially in the form attached.
DISCUSSION: (Item No. 15-17)
15. OCTA UPDATE OF INTERSTATE 5 / EL TORO ROAD INTERCHANGE
PROJECT
City Manager Rose introduced this item. The City Council received a presentation from Rose Casey, Director, Highway Programs at OCTA. City Council questions were asked and answered.
ACTION: The City Council received the presentation from OCTA and the City Council received and filed the presentation.
16. DRAFT USER FEE UPDATE
City Manager Rose introduced this item. Finance Director Kevin Shirah introduced David Schroeder of Clear Source. The City Council received a presentation from Mr. Schroeder of Clear Source. City Council questions were asked and answered.
MOTION: It was moved by Council Member Tettemer and seconded by Council Member Moatazedi to receive and file the presentation from ClearSource. No additional direction regarding fee updates was received. The motion passed 5/0.
17. FOURTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT City Attorney Richardson verbally summarized this item prior to the motion.
MOTION: A motion was made by Council Member Moatazedi and seconded by Mayor Pequeño to approve the Fourth Amendment to City Manager Employment Agreement and authorize the Mayor to execute and the City Clerk to attest the document. The motion passed 5/0.
CITY MANAGERS REPORT:
City Manager Rose announced that the City Council will hold a ceremonial flag raising ceremony at Veterans Park on Tuesday, June 14, 2022, at 12:00 p.m.
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CITY COUNCIL COMMENTS:
Council Member Moatazedi: Council Member Moatazedi received consensus to agendize a future discussion on hosting a job fair in the city.
Council Member Moatazedi announced the Baker
Ranch Public Safety meeting on June 9, 2022, at 6:00
p.m. All are welcome.
Council Member Moatazedi requested a letter be sent
to the son of Theresa Timms achieving his Eagle Scout
status.
Council Member Tettemer: Council Member Tettemer attended OCD's Best and Bravest Awards Ceremony. He also attended the
ribbon cutting at Advanced Auto Repair, the City's
Memorial Day event, he attended the Lake Forest
Chamber luncheon in which Sheriff Barnes was the
keynote speaker. Lastly, he attended Amigos de la
Colina breakfast and board member installation at
Council Member Voigts: Council Member Voigts attended the ribbon cutting at Advanced Auto Repair.
He thanked the Chamber for producing a great mixer
event with OCSD.
Mayor Pro Tem Cirbo: Mayor Pro Tem Cirbo expressed gratitude to those individuals that voted in today's election.
Mayor Pequeño: Thanked staff for their hard work with a special thanks to the City Attorney.
ADJOURNMENT: The regular meeting of the City Council was adjourned at 7:30 p.m.
Respectfully submitted: APPROVED:
LISA BERGLUND, MPA ROBERT PEQUEÑO
CITY CLERK MAYOR
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