June 21, 2022 LAKE FOREST CITY COUNCIL MEETING AGENDA Page 1
AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, June 21, 2022
Closed Session 6:00 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required. The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at
https://www.lakeforestca.gov/129/Agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. To ensure that the City Council receives your comments, you may submit written comments or voicemail messages to the City Clerk prior to the meeting. The City provides the Facebook Live stream as an additional service to the public. However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
ASSEMBLY BILL 361: This meeting will occur in accordance with Government Code section 54953(e) et seq. (“AB 361”) wherein the City of Lake Forest City Council may continue to participate in meetings via teleconference.
PUBLIC PARTICIPATION: In addition to attending in person, pursuant to AB 361 members of the public may access the meeting live on our website at
https://www.lakeforestca.gov/129/Agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 1004#.
June 21, 2022 LAKE FOREST CITY COUNCIL MEETING AGENDA Page 2
CALL TO ORDER: 6:00 p.m.
Council Members: Neeki Moatazedi (teleconference)
Mark Tettemer
Scott Voigts
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct Closed Session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
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PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Pastor Aaron Hale, Calvary Chapel.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Mayor Pequeño.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in- person at the meeting or remotely. Those wishing to provide comments in - person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584 - 2401 and enter meeting number 5038350# followed by Passcode 10 04#.
CONSENT CALENDAR (Item Nos. 2 – 16)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
2. MOTION TO WAIVE RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
3. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JUNE 7, 2022
RECOMMENDED ACTION: Approve as submitted.
4. MONTHLY TREASURER'S REPORT - MAY 2022
RECOMMENDED ACTION: Receive and file.
5. AWARD OF CONTRACT FOR STRATEGIC ECONOMIC INVESTMENT
PROJECT CONSULTING SERVICES
RECOMMENDED ACTION:
Approve the Professional Services Agreement
with the HDL.
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6. CONTRACT AWARD FOR SPECIAL EVENT JANITORIAL SERVICES AT
THE COMMUNITY CENTER, PERFORMING ARTS CENTER, AND THE
CLUBHOUSE
RECOMMENDED ACTION: 1. Award an Agreement to Crown Facility Solutions with a compensation amount of $210,000 for special event janitorial maintenance services at the Community Center, Performing Arts Center, and The Clubhouse.
2. Authorize the Mayor to sign, and the City Clerk attest, the Professional Services Agreement with Crown Facility Solutions, substantially in the form attached.
7. RECREATION VENDOR CONTRACT INSTRUCTOR PAYMENTS
RECOMMENDED ACTION: Authorize a $16,695.50 payment to Super Soccer Stars and a $4,873.40 payment to Skyhawks for the remaining enrollment revenues owed from community services contract classes taught during the Spring 2022 season.
8. CONTRACT AWARD FOR SENIOR BUS TRANSPORTATION SERVICES
RECOMMENDED ACTION: 1. Award an Agreement to Age Well Senior Services, Inc. with a total compensation amount of $214,351.50, for Senior Bus Transportation Services.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with Age Well Senior Services, Inc., substantially in the form attached.
9. CONTRACT AWARD FOR SENIOR TAXI TRANSPORTATION
SERVICES
RECOMMENDED ACTION: 1. Award an Agreement to Cabco Yellow Inc., dba California Yellow Cab (CYC), Santa Ana, California, with a total compensation amount of $169,000.00, for Senior Taxi Transportation Services.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with Cabco Yellow Inc., dba California Yellow Cab (CYC), substantially in the form attached.
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10. NOTICE OF COMPLETION FOR STREET RESURFACING PROJECT FOR GLENN RANCH ROAD (PW 2020-05B)
RECOMMENDED ACTION: 1. Find that All American Asphalt has completed construction of Street Resurfacing Project for Glenn Ranch Road (PW 2020-05B).
2. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City.
3. Authorize City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code.
4. Authorize staff to release any unencumbered retention in accordance with California law.
11. NOTICE OF COMPLETION WITH ROBERTSON RECREATION
SURFACES FOR 2021-2022 CITYWIDE PLAYGROUND
RESURFACING/REPLACEMENT PROJECT (PW 2021-08) AT BAKER
RANCH AND EL TORO COMMUNITY PARKS
RECOMMENDED ACTION: 1. Find that Robertson Recreational Surfaces, Inc., has completed construction of the Citywide Playground Resurfacing/Replacement Project (PW 2021.08).
2. Approve Notice of Completion (“NOC”) and authorize the Mayor to execute the document on behalf of the City.
3. Authorize the City Clerk to submit the NOC for recordation to the Office of the County Recorder within 15 days of the City Council approval, as required by Section 9204 of the California Civil Code.
4. Authorize staff to release any unencumbered retention in accordance with California law.
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12. FIRST AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH MIKE LINARES, INC. FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CONSULTING SERVICES
RECOMMENDED ACTION: 1. Approve the First Amendment with Mike Linares, Inc. for Community Development Block Grant (CDBG) Consulting Services.
2. Authorize the Mayor to sign and the City Clerk to Attest the First Amendment substantially in the form attached.
13. PROFESSIONAL CONSULTANT AGREEMENT AWARD FOR LOAN
PORTFOLIO MANAGEMENT CONSULTANT SERVICES
RECOMMENDED ACTION: 1. Award Professional Consultant Services Agreement to AmeriNational Community Services, LLC, dba AmeriNat, to provide Loan Portfolio Management Consultant Services.
2. Authorize the Mayor to sign, and the City Clerk to attest the agreement with AmeriNat, for Loan Portfolio Management Consultant Services, substantially in the form attached.
14. AWARD OF CONTRACT FOR CIVIC CENTER CUSTODIAL AND
JANITORIAL SERVICES
RECOMMENDED ACTION: 1. Award an Agreement for Maintenance Services in the amount of $1,170,810.68 to Innovative Cleaning Services for Civic Center Custodial and Janitorial Services.
2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Innovative Cleaning Services, LLC, substantially in the form attached.
15. THIRD AMENDMENT TO THE AGREEMENT WITH KIDDER MATHEWS, INC., FOR CIVIC CENTER FACILITY MANAGEMENT SERVICES
RECOMMENDED ACTION: 1. Approve the Third Amendment to the contract for Civic Center Facility Management Services with Kidder Mathews, Inc.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Third Amendment substantially in the form attached.
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16. FIRST AMENDMENT TO THE AGREEMENT WITH SHELTERCLEAN
SERVICES FOR BUS SHELTER MAINTENANCE SERVICES
RECOMMENDED ACTION: 1. Approve the First Amendment to the Agreement for Bus Shelter Maintenance Services with Shelterclean Services, Inc.
2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment substantially in the form attached.
PUBLIC HEARING(S) (Item No. 17)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Take appropriate action. Those wishing to address the City Council during the Public Hearing must complete a Request to Speak form and provide it to the City Clerk prior to the hearing.
17. MASTER FEE SCHEDULE UPDATE
RECOMMENDED ACTION: 1. Conduct the noticed public hearing.
2. Adopt a Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LAKE FOREST, CALIFORNIA, ESTABLISHING
UPDATED FEES AND CHARGES FOR VARIOUS MUNICIPAL
SERVICES.
DISCUSSION/ACTION ITEMS (Item Nos. 18 – 22)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
18. FISCAL YEAR 2022-23 BUDGET APPROPRIATION
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, APPROPRIATING FUNDS FOR FISCAL YEAR 2022-23
ONLY AND AUTHORIZING CERTAIN ACTIONS WITH
APPROPRIATIONS
19. CALIFORNIA CONSITUTION ARTICLE XIIIB APPROPRIATIONS LIMIT
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, APPROVING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 IN THE AMOUNT OF $152,693,097.
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20. CLASSIFICATION PLAN AND SALARY SCHEDULE FOR FISCAL YEAR 2022-2023
RECOMMENDED ACTION: ADOPT A RESOLUTION ENTITLED: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, ADOPTING A REVISED CLASSIFICATION
PLAN AND COMPENSATION SCHEDULE.
21. ANNUAL RENEWED MEASURE M ("M2") ELIGIBILITY SUBMITTAL TO
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
RECOMMENDED ACTION: 1. Approve the Renewed Measure M ("M2") Seven-Year Capital Improvement Program for Fiscal Years 2022-23 through 2028-2029.
2. Authorize the Director of Public Works/City Engineer to forward all eligibility requirements, including the approved Renewed Measure ("M2") Seven-Year Capital Improvement Program, to the Orange County Transportation Authority.
22. ADOPTION OF LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE
ROAD REPAIR AND ACCOUNTABILITY ACT
RECOMMENDED ACTION: 1. Approve Senate Bill 1: The Road Repair and Accountability Act Project List forms for Fiscal Year 2022-23.
2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE
LIST OF PROJECTS FOR FISCAL YEAR 2022/23 FUNDED BY SB1:
THE ROAD REPAIR AND ACCOUNTABILITY ACT.
3. Authorize the Director of Public Works to forward the Fiscal Year 2022- 23 project list to the California Transportation Commission, as required under Road Repair and Accountability Act of 2017.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
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CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Moatazedi:
Council Member Tettemer:
Council Member Voigts:
Mayor Pro Tem Cirbo:
Mayor Pequeño:
ADJOURNMENT:
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas. Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on June 16, 2022.
Lisa Berglund
City Clerk