MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The Regular Meeting of the City Council of the City of Lake Forest held Tuesday, June 21, 2022, at the Lake Forest City Council Chamber, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:00 p.m.
ROLL CALL: Councilmembers: Mark Tettemer
Scott Voigts
Neeki Moatazedi (teleconference)
Mayor Pro Tem Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew Richardson
City Clerk: Lisa Berglund
CLOSED SESSION: (Item No: 1)
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4) NUMBER OF POTENTIAL CASES: 1
ACTION: This City Council conducted closed session related to litigation in one case.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council reconvened at 6:30 p.m. to continue regular City business.
PUBLIC SESSION:
INVOCATION: The Invocation was provided by Pastor Aaron Hale of Calvary Chapel.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Mayor Pequeño.
CLOSED SESSION REPORT: City Attorney Richardson reported that the City Council provided direction to pursue litigation against two businesses that are operating illegally in the city.
PUBLIC COMMENTS:
Public comments were received from Cedric Campbell, Andrew O'Connor and Bob Holtzclaw.
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CONSENT CALENDAR: (Item Nos. 2-16)
MOTION:
Council Member Tettemer requested to pull Item No. 14 from the consent calendar.
Public Works Director Wheeler provided a verbal report to the City Council on the city's decision in selecting Innovative Cleaning Services. Council Member Tettemer made a motion to move the item. Mayor Pequeno seconded the motion. The motion passed unanimously 5/0.
Council Member Voigts requested to pull Item No. 12 from the consent calendar.
Council Member Voigts voiced his appreciation to Mike Linares for his assistance with the city's CDBG program. Council Member Voigts made a motion to move the item.
Council member Tettemer seconded the motion. The motion passed 4/0 with no audible response from Council Member Moatazedi.
Council Member Voigts made a motion to move approval for the remainder of the consent calendar. The motion was seconded by Council Member Tettemer. The motion passed unanimously 5/0.
2. MOTION TO WAIVE RESOLUTIONS AND ORDINANCES
ACTION: Said Ordinances and Resolutions which appear on the public agenda were determined to have been read by title and further reading waived.
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JUNE 7, 2022
ACTION: The minutes of June 7, 2022, were approved as submitted.
4. MONTHLY TREASURER'S REPORT - MAY 2022
ACTION: The monthly Treasurer's report was received and filed.
5. AWARD OF CONTRACT FOR STRATEGIC ECONOMIC INVESTMENT
PROJECT CONSULTING SERVICES
ACTION: The Professional Services Agreement with HDL was approved.
6. CONTRACT AWARD FOR SPECIAL EVENT JANITORIAL SERVICES AT THE
COMMUNITY CENTER, PERFORMING ARTS CENTER, AND THE
CLUBHOUSE
ACTION: An Agreement was awarded to Crown Facility Solutions with a compensation amount of $210,000 for special event janitorial maintenance services at the Community Center, Performing Arts Center, and The LAKE FOREST CITY COUNCIL MINUTES JUNE 21, 2022
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Clubhouse. The Mayor was authorized to sign, and the City Clerk attest, the Professional Services Agreement with Crown Facility Solutions, substantially in the form attached. Public comment was received by Andrew O'Connor.
7. RECREATION VENDOR CONTRACT INSTRUCTOR PAYMENTS
ACTION: A payment of $16,695.50 to Super Soccer Stars and a $4,873.40 payment to Skyhawks was approved for the remainder of the enrollment revenues owed from community services contract classes taught during the Spring 2022 season.
8. CONTRACT AWARD FOR SENIOR BUS TRANSPORTATION SERVICES ACTION: An agreement was approved for Senior Bus Transportation Services with Age Well Senior Services, Inc. for a total compensation amount of $214,351.50, for Senior Bus Transportation Services. The Mayor was authorized to sign, and the City Clerk to attest, the Agreement with Age Well Senior Services, Inc., substantially in the form attached.
9. CONTRACT AWARD FOR SENIOR TAXI TRANSPORTATION SERVICES ACTION: An agreement was approved with Cabco Yellow Inc., dba California Yellow Cab (CYC), Santa Ana, California, with a total compensation amount of $169,000.00, for Senior Taxi Transportation Services. The Mayor was authorized to sign, and the City Clerk to attest, the Agreement with Cabco Yellow Inc., dba California Yellow Cab (CYC), substantially in the form attached.
10. NOTICE OF COMPLETION FOR STREET RESURFACING PROJECT FOR GLENN RANCH ROAD (PW 2020-05B)
ACTION: It was determined that All American Asphalt had completed construction of Street Resurfacing Project for Glenn Ranch Road (PW 2020- 05B). The Notice of Completion was approved and the Mayor was authorized to execute the document on behalf of the City. The City Clerk was authorized to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code.
Staff was authorized to release any unencumbered retention in accordance with California law.
11. NOTICE OF COMPLETION WITH ROBERTSON RECREATION SURFACES FOR 2021-2022 CITYWIDE PLAYGROUND RESURFACING/REPLACEMENT PROJECT (PW 2021-08) AT BAKER RANCH AND EL TORO COMMUNITY PARKS
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ACTION: It was determined that Robertson Recreational Surfaces, Inc., had completed construction of the Citywide Playground Resurfacing/Replacement Project (PW 2021.08). The Notice of Completion was approved and authorize the mayor to execute the document on behalf of the city. The City Clerk was authorized to submit the NOC for recordation to the Office of the County Recorder within 15 days of the City Council approval, as required by Section 9204 of the California Civil Code. Staff was authorized to release any unencumbered retention in accordance with California law.
12. FIRST AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH MIKE LINARES, INC. FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CONSULTING SERVICES
ACTION: The First Amendment with Mike Linares, Inc. for Community Development Block Grant (CDBG) Consulting Services was approved.
2. The Mayor was authorized to sign and the City Clerk to Attest the First Amendment substantially in the form attached.
13. PROFESSIONAL CONSULTANT AGREEMENT AWARD FOR LOAN
PORTFOLIO MANAGEMENT CONSULTANT SERVICES
ACTION: A Professional Consultant Services Agreement was awarded to AmeriNational Community Services, LLC, dba AmeriNat, to provide Loan Portfolio Management Consultant Services. The Mayor was authorized to sign, and the City Clerk to attest the agreement with AmeriNat, for Loan Portfolio Management Consultant Services, substantially in the form attached.
14. AWARD OF CONTRACT FOR CIVIC CENTER CUSTODIAL AND
JANITORIAL SERVICES
ACTION: An Agreement for Maintenance Services in the amount of $1,170,810.68 to Innovative Cleaning Services for Civic Center Custodial and Janitorial Services was awarded. The Mayor was authorized to sign, and the City Clerk to attest, the award of contract to Innovative Cleaning Services, LLC, substantially in the form attached. Public comment was received by Andrew O'Connor.
15. THIRD AMENDMENT TO THE AGREEMENT WITH KIDDER MATTHEWS, INC., FOR CIVIC CENTER FACILITY MANAGEMENT SERVICES
ACTION: The Third Amendment to the contract for Civic Center Facility Management Services with Kidder Mathews, Inc. was approved. The Mayor was authorized to sign, and the City Clerk to attest, the Third Amendment substantially in the form presented. Public comment was received by Andrew O'Connor.
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16. FIRST AMENDMENT TO THE AGREEMENT WITH SHELTERCLEAN
SERVICES FOR BUS SHELTER MAINTENANCE SERVICES
ACTION: The First Amendment to the Agreement for Bus Shelter Maintenance Services with Shelterclean Services, Inc. was approved. The Mayor was authorized to sign, and the City Clerk to attest, the First Amendment substantially in the form attached.
PUBLIC HEARING: (Item No. 17)
17. MASTER FEE SCHEDULE UPDATE
Mayor Pequeno opened the public hearing. City Manager Rose introduced the item and invited Finance Director Kevin Shirah to provide a presentation to the City Council. Mr. Shirah provided the presentation. City Council questions were asked and answered. No public comments were offered.
MOTION: Council Member Tettemer made a motion to adopt a resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, ESTABLISHING UPDATED FEES AND CHARGES FOR VARIOUS MUNICIPAL SERVICES". Mayor Pro Tem Cirbo seconded the motion. The motion passed unanimously 5/0.
DISCUSSION: (Item No. 18-22)
18. FISCAL YEAR 2022-23 BUDGET APPROPRIATION
City Manager Rose introduced this item and invited Finance Director Kevin Shirah to provide a presentation to the City Council. The presentation was received by the Mayor and Council. City Council questions were asked and answered. Council Member Voigts complimented city staff and his colleagues for being a fiscally strong healthy city. No comments were offered by the public.
Council Member Voigts made a motion to approve staff recommendation and adopt the resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, APPROPRIATING FUNDS FOR FISCAL YEAR 2022-23 ONLY AND AUTHORIZING CERTAIN ACTIONS WITH APPROPRIATIONS". The motion was seconded by Mayor Pro Tem Cirbo. The motion passed unanimously 5/0.
19. CALIFORNIA CONSITUTION ARTICLE XIIIB APPROPRIATIONS LIMIT City Manager Rose introduced this item and invited Finance Director Kevin Shirah to provide a presentation to the City Council.. The presentation was received by the Mayor and Council. City Council questions were asked and answered. No comments were offered by the public.
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Council Member Tettemer made a motion to approve staff recommendation and adopt the resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE
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motion passed unanimously 5/0.
20. CLASSIFICATION PLAN AND SALARY SCHEDULE FOR FISCAL YEAR 2022-2023
City Manager Rose introduced this item and invited Human Resources Manager Shelly Cisneros to provide a presentation to the City Council. The presentation was received by the Mayor and Council. The City Council had no questions on this item and no comments were offered by the public.
Council Member Tettemer made a motion to approve staff recommendation adopt the resolution entitled, "A RESOLUTION ENTITLED: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION SCHEDULE." The motion was seconded by Council Member Voigts. The motion passed unanimously 5/0.
21. ANNUAL RENEWED MEASURE M ("M2") ELIGIBILITY SUBMITTAL TO THE
ORANGE COUNTY TRANSPORTATION AUTHORITY
City Manager Rose introduced this item and invited Director of Public Works Tom Wheeler to provide a presentation to the City Council. The presentation was received by the Mayor and Council. The City Council had no questions on this item and no comments were offered by the public.
Council Member Voigts made a motion to approve the Renewed Measure M Seven-Year Capital Improvement Program for Fiscal Years 2022-23 through 2028-2029, and to authorize the Director of Public Works/City Engineer to forward all eligibility requirements, including the approved Renewed Measure Seven-Year Capital Improvement Program, to the Orange County Transportation Authority. The motion was seconded by Mayor Pro Cirbo and passed unanimously 5/0.
22. ADOPTION OF LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE
ROAD REPAIR AND ACCOUNTABILITY ACT
City Manager Rose introduced this item and invited Director of Public Works Tom Wheeler to provide a presentation to the City Council. The presentation was received by the Mayor and Council. The City Council had no questions on this item and no comments were offered by the public..
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Council Member Voigts made a motion to approve Senate Bill 1: The Road Repair and Accountability Act Project List forms for Fiscal Year 2022-23, and to adopt a resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE LIST OF PROJECTS FOR FISCAL YEAR 2022/23 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT." Also authorizing the Director of Public Works to forward the Fiscal Year 2022- 23 project list to the California Transportation Commission, as required under Road Repair and Accountability Act of 2017. The motion was seconded by Council Member Tettemer. The motion passed unanimously 5/0.
CITY MANAGERS REPORT:
City Manager Rose announced that the next City Council meeting will be held on Tuesday, July 5, 2022
CITY COUNCIL COMMENTS:
Council Member Moatazedi: Council Member Moatazedi reported that the Public Safety meeting held at Baker Ranch was very
successful.
Council Member Tettemer: Council Member Tettemer thanked staff for coordinating the concert in the park this past Saturday.
Council Member Voigts: Council Member Voigts attended the concert in the park this past Saturday.
He attended the Marque Medical Urgent Care ribbon
cutting.
Council Member Voigts requested to speak with the
City Manager offline about doggie bags in the park.
Mayor Pro Tem Cirbo: Mayor Pro Tem Cirbo attended the Marque Medical Urgent Care ribbon cutting.
He attended the concert in the park this past Saturday
and enjoyed dancing. He and is looking forward to
participating in the 4th of July parade
Mayor Pequeño: Mayor Pequeño thanked the City Manager, the City Attorney and staff.
He attended flag presentation at Veterans Park on
June 14.
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He announced that Clean Lake Forest this Saturday at
Pittsford Park, and the 4'h of July parade is back this year. All are welcome.
ADJOURNMENT: The regular meeting of the City Council was adjourned at 7:35 p.m.
Respectfully submitted: APPROVED:
ünaBerlma
LISA BERGLUND, MPA
CITY CLERK MAYOR
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