Agenda packet — Lake Forest City Council, August 16, 2022 (part 1 of 4)

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 1

Regular Meeting of the City Council
Tuesday, August 16, 2022
Closed Session 5:30 p.m.

Public Session 6:30 p.m.

City Council Chambers, 100 Civic Center Drive, Lake Forest, California

NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required. The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.

AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/129/Agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.

AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. To ensure that the City Council receives your comments, you may submit written comments or voicemail messages to the City Clerk prior to the meeting. The City provides the Facebook Live stream as an additional service to the public. However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.

SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:

ASSEMBLY BILL 361: This meeting will occur in accordance with Government Code section 54953(e) et seq. (“AB 361”) wherein the City of Lake Forest City Council may continue to participate in meetings via teleconference.

PUBLIC PARTICIPATION: In addition to attending in person, pursuant to AB 361 members of the public may access the meeting live on our website at https://www.lakeforestca.gov/129/Agendas.

PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.

PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 1004#.

AGENDA

LAKE FOREST CITY COUNCIL
August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 2
CALL TO ORDER: 5:30 p.m.

Council Members: Neeki Moatazedi (Teleconference)
Mark Tettemer
Scott Voigts
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño

City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund

CLOSED SESSION PUBLIC COMMENT:

CLOSED SESSION (Item No. 1)

1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6 AGENCY DESIGNATED
REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE:

ALL EMPLOYEES

RECOMMENDED ACTION: Conduct Closed Session.

RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE: City Council will reconvene to continue regular City business.

CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 3
PUBLIC SESSION: 6:30 p.m.

INVOCATION: The Invocation will be provided by Second Counselor in Bishopric, Matt Giles of the Lake Forest Ward of The Church of Jesus Christ of Latter-day Saints.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Mayor Pro Tem Cirbo.

CLOSED SESSION REPORT: City Attorney will report on Closed Session.

PRESENTATION: (Item No. 2)

2. RECOGNITION OF 2022 FOURTH OF JULY PARADE VOLUNTEERS,

SPECIAL GROUPS, SPONSORS AND AWARD WINNERS

RECOMMENDED ACTION: 1. Recognize the volunteers who helped plan and produce the 2022 Lake Forest 4th of July Parade.

2. Recognize the special groups.

3. Recognize the parade sponsors.

4. Present awards to winning parade entries.

PUBLIC COMMENTS

CONSENT CALENDAR (Item Nos. 3 – 9)

3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES

RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.

Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 1004#.

PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 4

4. CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361

RECOMMENDED ACTION: Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.

5. CERTIFICATION OF WARRANT REGISTER

RECOMMENDED ACTION: Approve the warrant register in the amount of $5,004,471.05 as submitted.

6. ACCEPTANCE OF PORTOLA CENTER IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT 17300, PHASE 1

RECOMMENDED ACTION: 1. Accept as complete the storm drain improvements constructed by USA Portola East, LLC, a California Limited Liability Company for Tract 17300, Phase 1.

2. Authorize the City Clerk to release Subdivision Improvement Faithful Performance and Subdivision Improvement Labor and Materials Bonds, both in the amount of $539,945.

3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bond in the amount of $53,994.50 one year after acceptance of the storm drain improvements with the concurrence of the Director of Public Works/City Engineer.

7. SECOND READING AND ADOPTION OF ORDINANCE NO. 354, AN

ORDINANCE AMENDING LAKE FOREST MUNICIPAL CODE (LFMC)
SECTION 9.04.030, CHAPTER 9.162, SECTION 9.184.020, AND SECTION 9.184.040 TO REQUIRE A WIRELESS COMMUNICATION
FACILITY (WCF) PERMIT FOR CLASS 4, CLASS 7, AND CLASS 8

WCFS, IN LIEU OF A CHANGED PLAN AND SITE DEVELOPMENT

PERMIT RESPECTIVELY, AND PROCESSING PROCEDURES FOR

CONSISTENCY WITH STATE AND FEDERAL LAW

RECOMMENDED ACTION: 1. Conduct Second Reading of Ordinance No. 354 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING SECTION 9.04.030, CHAPTER

9.162, SECTION 9.184.020, AND SECTION 9.184.040 OF THE LAKE

FOREST MUNICIPAL CODE REGARDING WIRELESS

COMMUNICATION FACILITIES AND FINDING THE ACTION EXEMPT
FROM CEQA.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 5

2. Adopt Ordinance No. 354.

8. CONTRACT AWARD FOR ELECTRONIC DOCUMENT MANGEMENT

SOFTWARE AND SERVICES

RECOMMENDED ACTION: 1. Award a Professional Service Agreement to ECS Imaging, Inc, in the amount of $122,700 for Electronic Document Management software and services.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with ECS imaging, Inc., substantially in the form attached.

9. AWARD OF CONTRACT FOR PARKING PERMIT AND CITIATION

PROCESSING PROGRAM

RECOMMENDED ACTION: 1. Award an Agreement for the Parking Permit and Citation Processing Program in the amount of $175,738.20 to Data Ticket, Inc. for administration of a parking permit processing program and parking citation processing services.

2. Authorize the Mayor to sign, and the City Clerk to attest the Agreement with Data Ticket, Inc., substantially in the form attached.

PUBLIC HEARING(S) (Item Nos. 10 – 14)

10. AN ORDINANCE AMENDING SECTION 9.146.050 - ACCESSORY

DWELLING UNITS, OF THE LAKE FOREST MUNICIPAL CODE FOR
CONSISTENCY WITH CALIFORNIA ASSEMBLY BILL 345 AND

RECENTLY ISSUED GUIDANCE FROM CALIFORNIA DEPARTMENT OF

HOUSING AND COMMUNITY DEVELOPMENT (HCD)

RECOMMENDED ACTION: Introduce for first reading an Ordinance Entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING SECTION 9.146.050 OF THE

LAKE FOREST MUNICIPAL CODE GOVERNING ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND
FINDING THE ACTION TO BE EXEMPT FROM CEQA.

Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Take appropriate action. Those wishing to address the City Council during the Public Hearing must complete a Request to Speak form and provide it to the City Clerk prior to the hearing.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 6

11. REVISED "2021-2029 HOUSING ELEMENT" OF THE GENERAL PLAN

RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADOPTING THE REVISED “2021-2029 HOUSING ELEMENT” OF THE GENERAL PLAN.

12. AN ORDINANCE APPROVING MIXED-USE ZONING AMENDMENT (ZC) 03-22-5511

RECOMMENDED ACTION: 1. Find that Zoning Code Amendment (ZC) 03- 22-5511 (“Project”) meets the conditions for a streamlined environmental review process in accordance with CEQA Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning). The Project is consistent with the 2040 General Plan, for which an EIR was prepared and certified, and there are no site-specific or cumulative impacts associated with the proposed Project that have not been fully addressed in a previous environmental document, or that cannot be mitigated to a less- than- significant level through the application of uniformly applied development policies and/or standards. This evaluation concludes the proposed Project, a City-initiated zoning code amendment to amend the City’s Zoning Map and various provisions of the Lake Forest Municipal Code regarding Mixed- Use zoning districts and associated regulations, development and design standards and amending the following planned community texts regarding the same: Foothill Ranch, Pacific Commercentre, Lake Forest, El Toro Planned Community, and Rancho de los Alisos, is within the scope of the 2040 General Plan EIR, and that no further CEQA documentation is required.

2. Introduce for first reading an Ordinance entitled: AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA APPROVING ZONING CODE AMENDMENT (ZC) 03-22-5511
AMENDING THE CITY’S ZONING MAP AND VARIOUS PROVISIONS

OF THE LAKE FOREST MUNICIPAL CODE REGARDING MIXED-USE

ZONING DISTRICT AND ASSOCIATED REGULATIONS,

DEVELOPMENT AND DESIGN STANDARDS AND AMENDING THE

FOLLOWING PLANNED COMMUNITY TEXTS REGARDING THE
SAME; FOOTHILL RANCH, PACIFIC COMMERCENTRE, LAKE

FOREST, EL TORO, AND RANCHO DE LOS ALISOS PLANNED
COMMUNITIES; AND DETERMINING THAT NO ADDITIONAL

ENVIRONMENTAL REVIEW IS NECESSARY FOR THE ORDINANCE
UNDER STATE CEQA GUIDELINES SECTION 15183.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 7

13. A PUBLIC HEARING PURSUANT TO HEALTH AND SAFETY CODE SECTION 34312.3 REGARDING THE PURCHASE OF LAND
GENERALLY LOCATED NORTH OF EL TORO RD., AND SOUTH OF
JERONIMO RD., IN THE CITY OF LAKE FOREST, CALIFORNIA,
COUNTY OF ORANGE (APN: 614-021-31) AND CONSIDERATION OF

THE RELATED PURCHASE VIA CERTIFICATE OF ACCEPTANCE, AND

TAKING RELATED ACTIONS BETWEEN THE LAKE FOREST HOUSING

AUTHORITY AND THE CITY OF LAKE FOREST

RECOMMENDED ACTION: 1. Conduct the Public Hearing.

2. Acting as the City Council, adopt a Resolution Entitled: A RESOLUTION

OF THE CITY OF LAKE FOREST AUTHORIZING APPROVAL OF THE

PURCHASE OF THAT CERTAIN PROPERTY NORTH OF EL TORO
RD., AND SOUTH OF JERONIMO RD., (APN: 614-021-31) AND

ACCEPTING THE PROPERTY FROM THE HOUSING AUTHOIRTY

VIA CERTIFICATE OF ACCEPTANCE, AND TAKING RELATED
ACTIONS.

3. Acting as the City Council, adopt a Resolution Entitled: A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, AMENDING THE 2021-2023 OPERATING BUDGET;
AMENDING APPROPRIATIONS FOR FISCAL YEAR 2022-23.

4. Find that the foregoing action is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines (Cal. Code. Regs. Title 14) Section 15312, which applies to the declaration and sale of surplus government property.

14. AN ORDINANCE OF THE CITY OF LAKE FOREST, CALIFORNIA, REPEALING CHAPTER 9.224 AND ADDING CHAPTER 1.18 TO THE

LAKE FOREST MUNICIPAL CODE REGARDING REASONABLE

ACCOMMODATIONS

RECOMMENDED ACTION: 1. Open the Public Hearing, and

2. Take public testimony, and

3. Continue this Public Hearing to the September 6, 2022, regularly scheduled City Council meeting.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 8
DISCUSSION/ACTION ITEMS (Item Nos. 15 – 16)

15. 2021-2028 CAPITAL IMPROVEMENT PROGRAM UPDATE

RECOMMENDED ACTION: Receive and file a presentation updating the City Council on the status of projects in the 2021-2028 Capital Improvement Program.

16. LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE AND ALTERNATE

RECOMMENDED ACTION: 1. Appoint a Voting Delegate for the 2022 Annual Conference of the League of California Cities, to be held September 7-9, 2022 in Long Beach, CA.

2. Select an Alternate Delegate from the additional conference attendees.

CITY MANAGER'S REPORT

CITY COUNCIL COMMENTS

Council Member Moatazedi:

Council Member Tettemer:

Council Member Voigts:

Mayor Pro Tem Cirbo:

Mayor Pequeño:

At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).

At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.

The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.

August 16, 2022 LAKE FOREST CITY COUNCIL AGENDA Page 9
ADJOURNMENT:

CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on August 11, 2022.

Lisa Berglund
City Clerk
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.

Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.

Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.

The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.

Phone: (949) 461-3400. FAX (949) 461-3511

CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: Management Services
SUBJECT:

RECOGNITION OF 2022 FOURTH OF JULY PARADE VOLUNTEERS, SPECIAL

GROUPS, SPONSORS AND AWARD WINNERS
RECOMMENDED ACTION(S):

1. Recognize the volunteers who helped plan and produce the 2022 Lake Forest 4th of July Parade.

2. Recognize the special groups.

3. Recognize the parade sponsors.

4. Present awards to winning parade entries.

EXECUTIVE SUMMARY:

Due to the COVID-19 pandemic, the City of Lake Forest's Fourth of July Parade had been on a two-year hiatus. However, the Fourth of July Parade returned this year with an estimated 14,000 spectators in attendance lining the parade route.

This year's parade featured seventy-two parade entries and over 1,900 participants. Parade entries represented civic groups, local churches, youth sports organizations, dance/cheer groups, local businesses, elected officials, and the City's adopted United States Marine Battalion, 1st ANGLICO.

The Fourth of July Parade was a wonderful success thanks to outstanding contributions from the Parade Committee ("Committee"), Public Works Department, and Police Services. The Committee began meeting monthly in February to help plan out the logistics of this year’s parade. Committee members were responsible for recruiting new members, new entertainment, parade entries, organizing the lineup, route logistics, judging the entries, and various other duties the day of the event. The Committee chose the theme, "The Parade is Back in Town," and the Grand Marshall, Diane Rosenberg. Mrs. Rosenburg was selected due to her involvement with the Community, serving as Vice President of the Lake Forest USMC Support Committee, being a member of the Lake Forest Item: 2
10 Chamber of Commerce, and volunteering with the Sunburst Youth Academy at Armed Forces Reserve Center Los Alamitos.

Tonight, staff recommends the City Council recognize the dedicated Parade Committee volunteers, special groups, sponsors, and winning entries. A sample certificate is provided as an attachment to this report.

FISCAL IMPACT:

There is minimal impact associated with the recommended action.

ATTACHMENTS:

Sample Certificate
Initiated By: Laura Lisack, Recreation Manager
Submitted By: Brett Channing, Deputy City Manager
Approved By: Debra Rose, City Manager
Item: 2
11 Attachment
Item: 2
12 Item: 2
13 CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: City Clerk
SUBJECT:

MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):

Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

EXECUTIVE SUMMARY:

California Government Code 36934 allows titles of ordinances and resolutions to be waived.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
Item: 3
14 55136.00000\34536956.1

CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: City Attorney
SUBJECT:

CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361
RECOMMENDED ACTION(S):

Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.

EXECUTIVE SUMMARY:

The Governor has issued a series of executive orders in connection with the COVID-19 pandemic, which included a waiver of all physical-presence requirements under the Brown Act. The most recent of these orders was set to expire on September 30, 2021. Assembly Bill (“AB”) 361, which took effect as an urgency measure on September 16, leaves this determination to local agencies, subject to certain findings they must make then renew periodically to allow virtual or telephonic meetings during the pendency of the COVID-19 pandemic.

Staff recommends the City Council make renewed findings that a state of emergency remains in effect at the state level, and that local officials continue to recommend measures that promote social distancing.

BACKGROUND:

The Governor’s Executive Order N-29-20 suspended some of the Brown Act’s in- person attendance requirements, but has since expired. AB 361 extends the waiver of in-person attendance requirements, under some additional rules.

On November 2, 2021, in order to continue to have the opportunity to host virtual, hybrid, or remote meetings in a similar manner as previously permitted under the Governor’s order, the City Council made findings that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

Item: 4
15 55136.00000\34536956.1
1 3
5 5
AB 361 requires that these earlier findings be renewed by the City Council every thirty (30) days in order to continue to make use of virtual or telephonic meetings and relaxed in-person attendance requirements for Council meetings.

DISCUSSION:

AB 361 permits many of the meeting adaptations allowed under the earlier Executive Order (which acted as a temporary waiver of the Brown Act’s in-person attendance requirements), while also adding new requirements to the management of remote and teleconference public meetings.

In order to continue to qualify for AB 361’s waiver of in-person meeting requirements, the Council would need to make findings within 30 days of its November 2, 2021 regular meeting that that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

These findings must be renewed every 30 days for remote meetings to continue.

As the Council meets on the first and third Tuesday of every month, the Council need only renew these findings at every other regular session.

Therefore, staff recommends the City Council find and determine that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: City Attorney
Approved By: City Manager
Item: 4
16 CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: Finance
SUBJECT:

CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):

Approve the warrant register in the amount of $5,004,471.05 as submitted.

EXECUTIVE SUMMARY:

In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the officials below certify that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.

FISCAL IMPACT:

The amount of the warrant register is $5,004,471.05.

ATTACHMENTS:

Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 5
17 ATTACHMENT
Item: 5
18 This warrant register includes:

Total manual warrants -$
Total current warrants 5,004,471.05
Grand total warrant register 5,004,471.05$
The following warrants are in excess of $10,000:

AMOUNT
A&H COMMUNICATIONS INC 69149 28,487.33
ABTECH TECHNOLOGIES INC. 69186 29,223.50
ABTECH TECHNOLOGIES INC. 69266 26,601.36
ALL CITY MANAGEMENT 69187 16,226.94
AMERICAN ASPHALT SOUTH, INC. 69269 1,000,794.84
ANNEALTA GROUP 69223 27,000.62
ARDURRA GROUP INC 69270 87,139.75
BKF ENGINEERS 69275 66,131.51
CALIFORNIA JOINT POWERS 69194 921,035.00
CHARLES ABBOTT ASSOCIATES INC 69196 200,870.49
COUNTY OF ORANGE TREASURER-TAX 69232 882,555.54
COUNTY OF ORANGE TREASURER-TAX 69278 11,977.19
ECONOMICS INC. 69238 18,251.99
EL TORO WATER DISTRICT 69239 36,018.59
ELEGANT CONSTRUCTION INC. 69240 72,822.25
GMU GEOTECHNICAL INC. 69241 27,164.00
INTERWEST CONSULTING 69163 384,154.74
INTERWEST CONSULTING 69289 110,337.90
IRVINE RANCH WATER DISTRICT 69242 64,606.67
JAMEY CLARK INC. 69201 11,000.00
KIDDER MATHEWS OF CALIFORNIA 69290 56,384.13
LA HABRA FENCE COMPANY, INC. 69167 12,101.00
NIEVES LANDSCAPE INC. 69209 144,293.19
NIEVES LANDSCAPE INC. 69249 17,875.00
O.C. COUNCIL OF GOVERNMENTS 69298 10,984.37
ONWARD ENGINEERING 69251 21,237.50
ONWARD ENGINEERING 69300 19,442.35
R.F. DICKSON CO., INC. 69212 32,480.26
RICK ENGINEERING COMPANY 69254 25,935.48
RICK ENGINEERING COMPANY 69213 11,776.95
SAGECREST PLANNING AND 69255 14,350.00
SCHNEIDER ELECTRIC BUILDINGS 69302 11,134.00
SOUTHERN CALIFORNIA EDISON 69257 72,177.19
SOUTHERN CALIFORNIA EDISON 69305 46,929.27
SUPERIOR PROPERTY SERVICES INC 69216 22,700.00
TAIT & ASSOCIATES INC. 69179 83,464.07
TYLER TECHNOLOGIES INC. 69217 63,857.13
U.S. BANK CORPORATE PAYMENT 69263 39,025.61
Z&K CONSULTANTS, INC. 69264 26,610.00
Department: Designation: Designation:

City Clerk (CC) Finance (F)
City Manager (CM) Management Services (MS)
Community Development (CD) Public Works (PW)
Community Services (CS) Police Services (PS)
City of Lake Forest
Warrant Register
July 2022
Department:

Item: 5
19 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
1Page:

Check Amount
Check Date
Invoice Description1Vendor Name Ref No. Discount Date
PO No. Pay DateInvoice Description2Vendor Name Line 2
Due Date
Invoice Number
Vendor Number
City Bank
State/Province Zip/Postal
Discount AmountCheck No.

Taxes Withheld
CA 93420

0.0007/21/2022 69220OP
06/25/20222613
06/25/2022
06/25/2022NAME TAGS CAMPBELL (PS) 119238A SOURCE OF PRIDE

22.639110505

0.00 ARROYO GRANDE
Total: 69220Check No. 22.63
Total for A SOURCE OF PRIDE 22.63
CA 92618

0.0007/07/2022 69149OP
06/25/2022011845
06/25/2022JUN CIVIC CENTER (CM)
06/25/2022LOW VOLTAGE MAINTENANCE MAR - 119082A&H COMMUNICATIONS INC 23,633.33980001946

0.00 IRVINE
CA 92618

0.0007/07/2022 69149OP
06/25/2022011845
06/25/2022AUG (CM)
06/25/2022ANNUAL TAIDEN SUPPORT MAY - 119128A&H COMMUNICATIONS INC 4,183.00980001918

0.00 IRVINE
CA 92618

0.0007/07/2022 69149OP
06/25/2022011845
06/25/2022(CM)
06/25/2022TAIDEN SUPPORT JUN - SEP 119129A&H COMMUNICATIONS INC 671.00980001951

0.00 IRVINE
Total: 69149Check No. 28,487.33
CA 92618

0.0007/28/2022 69265OP
07/28/2022011845
07/28/2022(CM)
07/28/2022LOW VOLTAGE MAINTENANCE JUL 119341A&H COMMUNICATIONS INC 4,858.33980001959

0.00 IRVINE
Total: 69265Check No. 4,858.33
Total for A&H COMMUNICATIONS INC 33,345.66
CA 91731

0.0007/14/2022 69185OP
06/25/2022011791
06/25/20226/17 (CS)
06/25/2022SECURITY SERVICES FOR 6/16 - 119184ABSOLUTE SECURITY INTERNATIONA 227.922020105394

0.00 ABSOLUTE INTERNATIONAL SECURIT

EL MONTE
Total: 69185Check No. 227.92
Total for ABSOLUTE SECURITY INTERNATIONA 227.92
CA 92081

0.0007/07/2022 69150OP
06/25/2022011409
06/25/2022
06/25/2022COMPUTER VIDEO CABLES JUN (CM) 119084ABTECH TECHNOLOGIES INC. 105.992206074-IN

0.00 VISTA
Total: 69150Check No. 105.99
Item: 5
20 10:43 am
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CITY OF LAKE FOREST
Time:

Date:
2Page:

Taxes Withheld
CA 92081

0.0007/14/2022 69186OP
07/14/2022011409
07/14/2022
07/14/2022IT MANAGED SERVICES JUL (CM) 119151ABTECH TECHNOLOGIES INC. 29,223.50W202991-IN

0.00 VISTA
Total: 69186Check No. 29,223.50
CA 92081

0.0007/28/2022 69266OP
06/25/2022011409
06/25/2022EXTRA WORK JUN (CM)
06/25/2022TEAMS TRAINING PROJECT PREP 119369ABTECH TECHNOLOGIES INC. 4,812.50206004S-IN

0.00 VISTA
CA 92081

0.0007/28/2022 69266OP
07/28/2022011409
07/28/2022(CM)
07/28/2022OFFICE 365 SUBSCRIPTION JUL 119335ABTECH TECHNOLOGIES INC. 5,085.00W203046-IN

0.00 VISTA
CA 92081

0.0007/28/2022 69266OP
07/28/2022011409
07/28/2022MAINTENANCE LIC 2022-2023 (CM)
07/28/2022NETWORK & WIRELESS EQUIPMENT 119336ABTECH TECHNOLOGIES INC. 16,703.862206079-IN

0.00 VISTA
Total: 69266Check No. 26,601.36
Total for ABTECH TECHNOLOGIES INC. 55,930.85
PA 15250-7878

0.0007/28/2022 69267OP
07/28/202201983
07/28/202210/17 HEROES PARK (CM)
07/28/2022SECURITY MONITORING 7/18 - 119337ADT SECURITY SERVICES 155.97929855205

0.00 PITTSBURGH
PA 15250-7878

0.0007/28/2022 69267OP
07/28/202201983
07/28/202208/18 SKATE PARK (CM)
07/28/2022SECURITY MONITORING 07/19 - 119338ADT SECURITY SERVICES

59.69929996356

0.00 PITTSBURGH
PA 15250-7878

0.0007/28/2022 69267OP
07/28/202201983
07/28/2022SPORTS PARK (CM)
07/28/2022SECURITY QUARTERLY SERVICE 119339ADT SECURITY SERVICES 203.70927650771

0.00 PITTSBURGH
Total: 69267Check No. 419.36
Total for ADT SECURITY SERVICES 419.36
CA 90084

0.0007/14/2022 69187OP
06/25/20220126
06/25/2022CONTRACT SERVICES (PS)
06/25/2022CROSSING GUARD 4/17 - 4/30/22 119198ALL CITY MANAGEMENT 16,226.9477257

0.00 SERVICES, INC.

LOS ANGELES
Total: 69187Check No. 16,226.94
Item: 5
21 10:43 am
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CITY OF LAKE FOREST
Time:

Date:
3Page:

Taxes Withheld
Total for ALL CITY MANAGEMENT 16,226.94
CA 91109-8473

0.0007/14/2022 69188OP
07/14/20220413
07/14/2022(CM)
07/14/2022CRIME INSURANCE JUL 2022-23 119155ALLIANT INSURANCE SERVICES 2,847.001974011

0.00 PASADENA
Total: 69188Check No. 2,847.00
Total for ALLIANT INSURANCE SERVICES 2,847.00
CA 92688

0.0007/07/2022 69151OP
06/25/2022011774
06/25/2022RANCHO SERRANO PARK JUN (PW)
06/25/2022BEE / WASP TREATMENT 119087ALLURE PEST MANAGEMENT INC. 150.0065644

0.00 RANCHO SANTA MARGARITA
Total: 69151Check No. 150.00
CA 92688

0.0007/14/2022 69189OP
06/25/2022011774
06/25/2022SERRANO CREEK PARK (PW)
06/25/2022BEE / WASP TREATMENT JUN 119208ALLURE PEST MANAGEMENT INC. 150.0065786

0.00 RANCHO SANTA MARGARITA
Total: 69189Check No. 150.00
CA 92688

0.0007/21/2022 69221OP
07/21/2022011774
07/21/2022VINTAGE PARK JUL (PW)
07/21/2022BEE / WASP TREATMENT 119287ALLURE PEST MANAGEMENT INC. 150.0066751

0.00 RANCHO SANTA MARGARITA
Total: 69221Check No. 150.00
CA 92688

0.0007/28/2022 69268OP
06/25/2022011774
06/25/2022SILVER SPUR/SERRANO MAY (PW)
06/25/2022BEE / WASP TREATMENT 119358ALLURE PEST MANAGEMENT INC. 150.0063568

0.00 RANCHO SANTA MARGARITA
Total: 69268Check No. 150.00
Total for ALLURE PEST MANAGEMENT INC. 600.00
CA 92675

0.0007/07/2022 69152OP
06/25/2022010013
06/25/2022FOR 06/18 CONCERT (CS)
06/25/2022VIP TENT, CHAIRS, & TABLES 119085AMAZING TENTS & EVENTS 898.857848

0.00 SAN JUAN CAPISTRANO
Item: 5
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CITY OF LAKE FOREST
Time:

Date:
4Page:

Taxes Withheld
CA 92675

0.0007/07/2022 69152OP
07/07/2022010013
07/07/20224TH OF JULY EVENT (CS)
07/07/2022TENT, CHAIRS, & TABLES FOR 119121AMAZING TENTS & EVENTS 2,737.507853

0.00 SAN JUAN CAPISTRANO
Total: 69152Check No. 3,636.35
Total for AMAZING TENTS & EVENTS 3,636.35
CA 92331

0.0007/28/2022 69269OP
06/25/202201049
06/25/2022PW 2021-05A (PW)
06/25/2022SLURRY SEAL PROJECT ZONE F JUN 119373AMERICAN ASPHALT SOUTH, INC. 1,000,794.84PROGRESS PAYMENT 2

0.00 FONTANA
Total: 69269Check No. 1,000,794.84
Total for AMERICAN ASPHALT SOUTH, INC. 1,000,794.84
CA 92691

0.0007/21/2022 69222OP
07/21/2022010538
07/21/202210/1/22 - 9/30/23 (CD)
07/21/2022APA MEMBERSHIP RENEWAL 119286AMERICAN PLANNING ASSOCIATION 788.00145859-220703

0.00 LOCK BOX 4291
IRVINE
Total: 69222Check No. 788.00
Total for AMERICAN PLANNING ASSOCIATION 788.00
CA 92618

0.0007/07/2022 69153OP
06/25/2022011330
06/25/2022LIGHTS JUN CIVIC CENTER (PW)
06/25/2022REPAIRED CONFERENCE ROOM 119086ANDERSON & HOWARD ELECTRIC INC 1,743.78960001872

0.00 IRVINE
Total: 69153Check No. 1,743.78
Total for ANDERSON & HOWARD ELECTRIC INC 1,743.78
CA 92649

0.0007/21/2022 69223OP
06/25/2022011785
06/25/2022INSPECTION JUN (PW)
06/25/2022OFFICE ENGINEERING STORMWATER 119241ANNEALTA GROUP 12,480.002446

0.00 HUNTINGTON BEACH
CA 92649

0.0007/21/2022 69223OP
06/25/2022011785
06/25/2022TRACT 17300 HOME SITES ONLY
06/25/2022DEVELOPMENT INSPECTION JUN 119242ANNEALTA GROUP 1,530.002445

0.00 HUNTINGTON BEACH
CA 92649

0.0007/21/2022 69223OP
06/25/2022011785
06/25/2022AREA C-PORTOLA CENTER (PW)
06/25/2022DEVELOPMENT INSPECTION JUN 119243ANNEALTA GROUP 450.002443

0.00 HUNTINGTON BEACH
Item: 5
23 10:43 am
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INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
5Page:

Taxes Withheld
CA 92649

0.0007/21/2022 69223OP
06/25/2022011785
06/25/2022MIXED USE TRACT 17821 (PW)
06/25/2022DEVELOPMENT INSPECTION JUN 119244ANNEALTA GROUP 240.002444

0.00 HUNTINGTON BEACH
CA 92649

0.0007/21/2022 69223OP
06/25/2022011785
06/25/2022AREA C-PORTOLA CENTER (PW)
06/25/2022DEVELOPMENT INSPECTION JUN 119245ANNEALTA GROUP 10,410.312442

0.00 HUNTINGTON BEACH
CA 92649

0.0007/21/2022 69223OP
06/25/2022011785
06/25/2022LANDSEA SOUTH PA-5 TRACT 15353
06/25/2022DEVELOPMENT INSPECTION JUN 119246ANNEALTA GROUP 1,890.312441

0.00 HUNTINGTON BEACH
Total: 69223Check No. 27,000.62
Total for ANNEALTA GROUP 27,000.62
CA 90248

0.0007/21/2022 69224OP
06/25/2022010902
06/25/2022PARK (PW)
06/25/2022LAKE MAINTENANCE JUN VETERANS 119237AQUABIO ENVIRONMENTAL 3,095.00101575

0.00 TECHNOLOGIES

GARDENA
Total: 69224Check No. 3,095.00
Total for AQUABIO ENVIRONMENTAL 3,095.00
FL 33623

0.0007/28/2022 69270OP
06/25/2022011711
06/25/2022APPLICATION REVIEW (PW)
06/25/2022PROFESSIONAL SVCS JUN 119378ARDURRA GROUP INC 2,290.00126250B

0.00 TAMPA
FL 33623

0.0007/28/2022 69270OP
06/25/2022011711
06/25/2022PERMIT REVIEW (PW)
06/25/2022PROFESSIONAL SVCS JUN 119379ARDURRA GROUP INC 52,957.25126250C

0.00 TAMPA
FL 33623

0.0007/28/2022 69270OP
06/25/2022011711
06/25/2022INSPECTION (PW)
06/25/2022PROFESSIONAL SVCS JUN 119380ARDURRA GROUP INC 25,582.50126250D

0.00 TAMPA
FL 33623

0.0007/28/2022 69270OP
06/25/2022011711
06/25/2022CAPITAL IMPROVEMENTS (PW)
06/25/2022PROFESSIONAL SVCS JUN 119381ARDURRA GROUP INC 5,810.00126250E

0.00 TAMPA
FL 33623

0.0007/28/2022 69270OP
06/25/2022011711
06/25/2022EL TORO PARK RAILING (PW)
06/25/2022PROFESSIONAL SVCS JUN 119382ARDURRA GROUP INC 500.00126250G

0.00 TAMPA
Total: 69270Check No. 87,139.75
Item: 5
24 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
6Page:

Taxes Withheld
Total for ARDURRA GROUP INC 87,139.75
MA 02186

0.0007/14/2022 69190OP
06/25/2022011050
06/25/2022
06/25/2022FLEET GPS UNITS JUN (F) 119170ASSURED TELEMATICS INC. 291.0092124

0.00 MILTON
Total: 69190Check No. 291.00
MA 02186

0.0007/28/2022 69271OP
07/28/2022011050
07/28/2022
07/28/2022FLEET GPS UNITS JUL (F) 119342ASSURED TELEMATICS INC. 291.0093520

0.00 MILTON
Total: 69271Check No. 291.00
Total for ASSURED TELEMATICS INC. 582.00
IL 60197-9011

0.0007/07/2022 69154OP
06/25/2022011084
06/25/2022CIVIC CENTER (CM)
06/25/2022ANALOG PHONE LINES MAY 119088AT&T CALNET3
292.19339 000018345591

0.00 CAROL STREAM
Total: 69154Check No. 292.19
IL 60197-9011

0.0007/14/2022 69192OP
06/25/2022011084
06/25/2022
06/25/2022PARK UTILITIES JUN (PW) 119185AT&T CALNET3

44.86157 000018399670

0.00 CAROL STREAM
Total: 69192Check No. 44.86
IL 60197-9011

0.0007/21/2022 69225OP
06/25/2022011084
06/25/2022PARK (PW)
06/25/2022PARK UTILITIES JUN RIMGATE 119239AT&T CALNET3

65.61189 000018450490

0.00 CAROL STREAM
IL 60197-9011

0.0007/21/2022 69225OP
06/25/2022011084
06/25/2022
06/25/2022MPS UTILITIES JUN (PW) 119240AT&T CALNET3
112.15257 000018443144

0.00 CAROL STREAM
Total: 69225Check No. 177.76
Total for AT&T CALNET3 514.81
Item: 5
25 10:43 am
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INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
7Page:

Taxes Withheld
IL 60197-5019

0.0007/14/2022 69191OP
06/25/202219083
06/25/2022CENTER (CM)
06/25/2022INTERNET SERVICE JUN CIVIC 119171AT&T
1,287.103944 4232631708

0.00 CAROL STREAM
Total: 69191Check No. 1,287.10
IL 60197-5019

0.0007/28/2022 69272OP
06/25/202219083
06/25/2022CENTER (CM)
06/25/2022INTERNET SERVICE JUN CIVIC 119325AT&T
1,287.103944 8539261705

0.00 CAROL STREAM
Total: 69272Check No. 1,287.10
Total for AT&T 2,574.20
NV 89134

0.0007/28/2022 69273OP
06/25/2022011549
06/25/2022BOX VARIOUS PARKS APR (PW)
06/25/2022VANDAL RESISTANT ELECTRIC LOCK 119347ATLAS AMERICAN LLC 869.392378

0.00 LAS VEGAS
Total: 69273Check No. 869.39
Total for ATLAS AMERICAN LLC 869.39
CA 95002

0.0007/21/2022 69226OP
06/25/2022011384
06/25/2022MAINTENANCE ROUTINE (PW)
06/25/2022TRAFFIC SIGNAL JUN 119247BEAR ELECTRICAL SOLUTIONS INC. 5,495.5016112

0.00 ALVISO
CA 95002

0.0007/21/2022 69226OP
06/25/2022011384
06/25/2022MAINTENANCE USA RESPONSE (PW)
06/25/2022TRAFFIC SIGNAL JUN 119248BEAR ELECTRICAL SOLUTIONS INC. 200.0016111

0.00 ALVISO
Total: 69226Check No. 5,695.50
Total for BEAR ELECTRICAL SOLUTIONS INC. 5,695.50
CA 92865

0.0007/28/2022 69274OP
06/25/2022011837
06/25/2022NO CONCESSION STAND MAR (PW)
06/25/2022RADIO DIALER INSTALLATION LFSP 119320BERNEL INC. 1,000.0012213972

0.00 VFS FIRE & SECURITY SERVICES
ORANGE
CA 92865

0.0007/28/2022 69274OP
06/25/2022011837
06/25/2022JUN (PW)
06/25/2022BELL SIGN, REPAIR BOLTS LFSP 119321BERNEL INC. 750.0012462748

0.00 VFS FIRE & SECURITY SERVICES
ORANGE
Item: 5
26 10:43 am
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INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
8Page:

Taxes Withheld
CA 92865

0.0007/28/2022 69274OP
06/25/2022011837
06/25/2022SO & NO CONCESSION STANDS (PW)
06/25/2022ALARM INSPECTIONS LFSP REC CTR 119374BERNEL INC. 295.0012461597C

0.00 VFS FIRE & SECURITY SERVICES
ORANGE
CA 92865

0.0007/28/2022 69274OP
07/28/2022011837
07/28/2022A/C LFSP JUL (PW)
07/28/2022REPAIR ALARM PANEL, RELAY ON 119322BERNEL INC. 910.0012463376

0.00 VFS FIRE & SECURITY SERVICES
ORANGE
Total: 69274Check No. 2,955.00
Total for BERNEL INC. 2,955.00
CA 94065

0.0007/28/2022 69275OP
06/25/2022011809
06/25/2022TURN DESIGN JUN (PW)
06/25/2022LOS ALISOS/MUIRLANDS 2ND LEFT 119372BKF ENGINEERS 66,131.5122071012

0.00 REDWOOD CITY
Total: 69275Check No. 66,131.51
Total for BKF ENGINEERS 66,131.51
CA 91110-2463

0.0007/07/2022 69155OP
06/25/2022011265
06/25/2022CIVIC CENTER (PW)
06/25/2022MONTHLY MAINTENANCE JUN 119089BRIGHTVIEW LANDSCAPE SERVICES 3,625.007918113

0.00 INC.

PASADENA
Total: 69155Check No. 3,625.00
Total for BRIGHTVIEW LANDSCAPE SERVICES 3,625.00
CA 95927

0.0007/07/2022 69156OP
06/25/2022011282
06/25/2022(MS)
06/25/2022WEB DEVELOPMENT WEBINAR JUN 119091CALIFORNIA ASSOCIATION OF

30.0015665

0.00 PUBLIC INFORMATION OFFICIALS
CHICO
Total: 69156Check No. 30.00
Total for CALIFORNIA ASSOCIATION OF 30.00
CA 92679

0.0007/14/2022 69193OP
07/14/2022011862
07/14/2022DRAWN FIRETRUCKS (CS)
07/14/20224TH OF JULY PARADE - HORSE 119152CALIFORNIA FIRE MUSEUM & 500.002034

0.00 SAFETY LEARNING CENTER

COTO DE CAZA
Total: 69193Check No. 500.00
Total for CALIFORNIA FIRE MUSEUM & 500.00
Item: 5
27 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
9Page:

Taxes Withheld
CA 90623

0.0007/14/2022 69194OP
07/14/20220358
07/14/2022FY 22-23 (F)
07/14/2022PROPERTY INSURANCE PREMIUM 119153CALIFORNIA JOINT POWERS 164,389.00PROP02194

0.00 INSURANCE AUTHORITY

LA PALMA
CA 90623

0.0007/14/2022 69194OP
07/14/20220358
07/14/2022PROGRAM 2022-2023 (F)
07/14/2022WORKERS' COMP/ LIABILITY 119154CALIFORNIA JOINT POWERS 756,646.00PRIM02051

0.00 INSURANCE AUTHORITY

LA PALMA
Total: 69194Check No. 921,035.00
Total for CALIFORNIA JOINT POWERS 921,035.00
VA 20190

0.0007/14/2022 69195OP
07/14/2022011619
07/14/2022AUG 2022 - AUG 2023 (CM)
07/14/2022LINKEDIN LEARNING SUBSCRIPTION 119207CARAHSOFT TECHNOLOGY CORP 5,250.0030390811INV

0.00 RESTON
Total: 69195Check No. 5,250.00
Total for CARAHSOFT TECHNOLOGY CORP 5,250.00
CA 92675

0.0007/21/2022 69227OP
06/25/2022011035
06/25/2022(PW)
06/25/2022NESTING BIRD SURVEY JUN LFSP 119253CARLSON STRATEGIC LAND 176.251354

0.00 SOLUTIONS

SAN JUAN CAPISTRANO
Total: 69227Check No. 176.25
Total for CARLSON STRATEGIC LAND 176.25
CA 92691

0.0007/14/2022 69196OP
06/25/20220308
06/25/2022
06/25/2022STREET MAINTENANCE JUN (PW) 119180CHARLES ABBOTT ASSOCIATES INC 200,870.4964411

0.00 MISSION VIEJO
Total: 69196Check No. 200,870.49
Total for CHARLES ABBOTT ASSOCIATES INC 200,870.49
CA 92619

0.0007/07/2022 69157OP
06/25/2022011264
06/25/2022DISPENSARY (CD)
06/25/2022LOCKSMITH SERVICES JUN 119093COASTAL LOCKSMITH INC. 594.001704

0.00 IRVINE
Total: 69157Check No. 594.00
Total for COASTAL LOCKSMITH INC. 594.00
Item: 5
28 10:43 am
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INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
10Page:

Taxes Withheld
CA 92007

0.0007/28/2022 69276OP
07/28/2022011210
07/28/2022ENTERTAINMENT (CS)
07/28/2022SUMMER CONCERT 07/30 119376COMMON SENSE BAND 3,500.001234

0.00 CARDIFF
Total: 69276Check No. 3,500.00
Total for COMMON SENSE BAND 3,500.00
IL 60678

0.0007/07/2022 69158OP
06/25/2022011322
06/25/2022
06/25/2022CAMERA MAINTENANCE JUN (CM) 119090CONVERGINT TECHNOLOGIES LLC 2,832.37328986

0.00 CHICAGO
Total: 69158Check No. 2,832.37
IL 60678

0.0007/21/2022 69228OP
07/21/2022011322
07/21/2022
07/21/2022CAMERA MAINTENANCE JUL (CM) 119288CONVERGINT TECHNOLOGIES LLC 2,917.33332044

0.00 CHICAGO
Total: 69228Check No. 2,917.33
Total for CONVERGINT TECHNOLOGIES LLC 5,749.70
TX 75284-7239

0.0007/21/2022 69229OP
06/25/20220688
06/25/2022
06/25/2022PROPERTY REPORTS JUN (CD) 119250CORE LOGIC SOLUTIONS LLC

25.0082139512

0.00 ATTN: INFORMATION SOLUTIONS
DALLAS
Total: 69229Check No. 25.00
Total for CORE LOGIC SOLUTIONS LLC 25.00
IL 60693

0.0007/28/2022 69277OP
06/25/2022011314
06/25/2022(CM)
06/25/2022COMMERCIAL PROPERTIES JUN 119375COSTAR REALTY INFORMATION INC. 285.82120048323

0.00 CHICAGO
IL 60693

0.0007/28/2022 69277OP
07/28/2022011314
07/28/2022
07/28/2022COMMERCIAL PROPERTIES JUL (CM) 119331COSTAR REALTY INFORMATION INC. 285.82120085823

0.00 CHICAGO
Total: 69277Check No. 571.64
Total for COSTAR REALTY INFORMATION INC. 571.64
Item: 5
29 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
11Page:

Taxes Withheld
CA 92702

0.0007/21/2022 69230OP
06/25/2022031362
06/25/2022DISCHARGE SEP - MAR (PW)
06/25/2022ILLEGAL DISCHARGE DIESEL FUEL 119252COUNTY OF ORANGE TREASURER-TAX 7,253.99PW220402

0.00 COLLECTOR

SANTA ANA
Total: 69230Check No. 7,253.99
CA 92702

0.0007/21/2022 69231OP
06/25/2022031362
06/25/2022DISCHARGE FEB (PW)
06/25/2022ILLEGAL DISCHARGE GASOLINE 119251COUNTY OF ORANGE TREASURER-TAX 4,962.75PW220713

0.00 COLLECTOR

SANTA ANA
Total: 69231Check No. 4,962.75
CA 92702

0.0007/21/2022 69232OP
06/25/2022031362
06/25/2022
06/25/2022LAW ENFORCEMENT JUN (PS) 119249COUNTY OF ORANGE TREASURER-TAX 882,555.54SH 62518

0.00 COLLECTOR

SANTA ANA
Total: 69232Check No. 882,555.54
CA 92702

0.0007/28/2022 69278OP
07/28/2022031362
07/28/2022
07/28/2022LAFCO MEMBERSHIP FY 22-23 (CC) 119344COUNTY OF ORANGE TREASURER-TAX 11,977.19GA22230018

0.00 COLLECTOR

SANTA ANA
Total: 69278Check No. 11,977.19
Total for COUNTY OF ORANGE TREASURER-TAX 906,749.47
AZ 85072-3280

0.0007/07/2022 69159OP
06/25/202203003
06/25/2022
06/25/2022CABLE SERVICES JUN (CM) 119092COX COMMUNICATIONS 140.721201 06/11/2022

0.00 PHOENIX
Total: 69159Check No. 140.72
AZ 85072-3280

0.0007/28/2022 69279OP
07/28/202203003
07/28/2022SERVICES JUL (CM)
07/28/2022TELEPHONE, INTERNET, CABLE 119333COX COMMUNICATIONS 2,117.413601 07/01/2022

0.00 PHOENIX
AZ 85072-3280

0.0007/28/2022 69279OP
07/28/202203003
07/28/2022
07/28/2022CABLE SERVICES JUL (CM) 119334COX COMMUNICATIONS 140.721201 07/12/2022

0.00 PHOENIX
Total: 69279Check No. 2,258.13
Total for COX COMMUNICATIONS 2,398.85
Item: 5
30 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
12Page:

Taxes Withheld
CA 92704

0.0007/21/2022 69233OP
07/21/2022011525
07/21/2022POLICE SERVICES (PS)
07/21/2022JANITORIAL SERVICES JUL 119289CROWN FACILITY SOLUTIONS 609.33176

0.00 SANTA ANA
CA 92704

0.0007/21/2022 69233OP
07/21/2022011525
07/21/2022SPORTS PARK (CS)
07/21/2022JANITORIAL SERVICES JUL 119291CROWN FACILITY SOLUTIONS 5,220.13175

0.00 SANTA ANA
Total: 69233Check No. 5,829.46
Total for CROWN FACILITY SOLUTIONS 5,829.46
CA 91109-8485

0.0007/28/2022 69280OP
06/25/2022011617
06/25/2022(KATHRYN S.) JUN (CD)
06/25/2022CODE ENFORCEMENT CONSULTANT 119367CSG CONSULTANTS INC 7,500.0045024

0.00 PASADENA
Total: 69280Check No. 7,500.00
Total for CSG CONSULTANTS INC 7,500.00
CA 90630

0.0007/28/2022 69281OP
07/28/2022011072
07/28/2022ENTERTAINMENT (PS)
07/28/2022NATIONAL NIGHT OUT EVENT 8/4 119394D.J. CONNECTION 300.0007/27/2022

0.00 CYPRESS
Total: 69281Check No. 300.00
Total for D.J. CONNECTION 300.00
CA 92844

0.0007/28/2022 69282OP
07/28/2022011534
07/28/2022FACE PAINTING (PS)
07/28/2022NATIONAL NIGHT OUT 8/4 119393DANIELLE YANEZ
240.0008/02/2022

0.00 GARDEN GROVE
Total: 69282Check No. 240.00
Total for DANIELLE YANEZ 240.00
WI 53132

0.0007/21/2022 69234OP
06/25/2022010175
06/25/2022
06/25/2022SUPPLIES JUN GLOVES (PS) 119255DASH MEDICAL GLOVES INC. 128.91INV1266094

0.00 FRANKLIN
Total: 69234Check No. 128.91
Total for DASH MEDICAL GLOVES INC. 128.91
Item: 5
31 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
13Page:

Taxes Withheld
CA 95762

0.0007/28/2022 69283OP
06/25/2022011317
06/25/2022ELEMENT (CD)
06/25/2022PLANNING SERVICES JUN HOUSING 119370DE NOVO PLANNING GROUP 5,392.503527

0.00 EL DORADO HILLS
Total: 69283Check No. 5,392.50
Total for DE NOVO PLANNING GROUP 5,392.50
CA 92704

0.0007/21/2022 69235OP
06/25/20220449
06/25/2022REMOVAL FEE (CS)
06/25/20224TH OF JULY BANNER INSTALL/ 119295DEKRA-LITE 2,508.80SO065247

0.00 SANTA ANA
Total: 69235Check No. 2,508.80
Total for DEKRA-LITE 2,508.80
CA 94244-2550

0.0007/28/2022 69284OP
06/25/20220438
06/25/2022FINGERPRINT (MS)
06/25/2022PRE-EMPLOYMENT & VOLUNTEER 119363DEPARTMENT OF JUSTICE 207.00591341

0.00 SACRAMENTO
Total: 69284Check No. 207.00
Total for DEPARTMENT OF JUSTICE 207.00
CA 92688

0.0007/14/2022 69197OP
06/25/20220490
06/25/2022PARK (PW)
06/25/2022MONTHLY SERVICE JUN SPORTS 119175DEWEY PEST CONTROL 196.0015159667

0.00 RANCHO SANTA MARGARITA
CA 92688

0.0007/14/2022 69197OP
06/25/20220490
06/25/2022PARK MAY (PW)
06/25/2022MONTHLY SERVICE JUN SPORTS 119176DEWEY PEST CONTROL 196.0015094481

0.00 RANCHO SANTA MARGARITA
Total: 69197Check No. 392.00
CA 92688

0.0007/21/2022 69236OP
07/21/20220490
07/21/2022SPORTS PARK (PW)
07/21/2022MONTHLY SERVICE JUL 119292DEWEY PEST CONTROL 196.0015189904

0.00 RANCHO SANTA MARGARITA
CA 92688

0.0007/21/2022 69236OP
07/21/20220490
07/21/2022HEROES PARK (CS)
07/21/2022MONTHLY SERVICE JUL 119293DEWEY PEST CONTROL

35.0015189903

0.00 RANCHO SANTA MARGARITA
Item: 5
32 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
14Page:

Taxes Withheld
CA 92688

0.0007/21/2022 69236OP
07/21/20220490
07/21/2022SKATE PARK (CS)
07/21/2022MONTHLY SERVICE JUL 119294DEWEY PEST CONTROL

40.0015189901

0.00 RANCHO SANTA MARGARITA
Total: 69236Check No. 271.00
Total for DEWEY PEST CONTROL 663.00
CA 95811

0.0007/21/2022 69237OP
06/25/2022011453
06/25/2022
06/25/20222022 CASP FEE 2ND QTR (CD) 119254DIVISION OF THE STATE 223.2007/11/2022

0.00 ARCHITECT

SACRAMENTO
Total: 69237Check No. 223.20
Total for DIVISION OF THE STATE 223.20
CA 92014

0.0007/21/2022 69238OP
06/25/202205036
06/25/2022JOINT SOLID WASTE RFP (PW)
06/25/2022PROFESSIONAL SERVICES JUN 119257ECONOMICS INC. 4,850.752022.5

0.00 DEL MAR
CA 92014

0.0007/21/2022 69238OP
06/25/202205036
06/25/2022FOR SB1383 JUN (PW)
06/25/2022PROF SERVICES & PROF SERVICES 119258ECONOMICS INC. 7,334.162021-22.12

0.00 DEL MAR
CA 92014

0.0007/21/2022 69238OP
06/25/202205036
06/25/2022FOR SB 1383 MAY (PW)
06/25/2022PROF SERVICES & PROF SERVICES 119259ECONOMICS INC. 6,067.082021-22.11

0.00 DEL MAR
Total: 69238Check No. 18,251.99
Total for ECONOMICS INC. 18,251.99
CA 92630

0.0007/21/2022 69239OP
06/25/202205021
06/25/2022JUN (PW)
06/25/2022WATER SERVICES LFSP/MPS/PARKS 119256EL TORO WATER DISTRICT 36,018.5922-06

0.00 LAKE FOREST
Total: 69239Check No. 36,018.59
Total for EL TORO WATER DISTRICT 36,018.59
CA 92618

0.0007/21/2022 69240OP
06/25/2022011580
06/25/2022PW2019-17 JUN (PW)
06/25/2022ARBOR ADA RAMP IMPOROVEMENT 119296ELEGANT CONSTRUCTION INC. 72,822.25PROGRESS PAYMENT 1

0.00 IRVINE
Item: 5
33 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
15Page:

Taxes Withheld
Total: 69240Check No. 72,822.25
Total for ELEGANT CONSTRUCTION INC. 72,822.25
CA 92630

0.0007/28/2022 69285OP
07/28/20220555
07/28/2022DONATION (CS)
07/28/2022FOURTH OF JULY PARADE 119330ETHS INSTRUMENTAL MUSIC & 650.00220701

0.00 PAGEANTRY BOOSTERS

LAKE FOREST
Total: 69285Check No. 650.00
Total for ETHS INSTRUMENTAL MUSIC & 650.00
CA 92501

0.0007/14/2022 69198OP
06/25/2022010384
06/25/2022JUNE (PW)
06/25/2022BOOKCASE WITH INSTALL 119190G M BUSINESS INTERIORS 551.520276606-IN

0.00 RIVERSIDE
CA 92501

0.0007/14/2022 69198OP
06/25/2022010384
06/25/2022PROGRAM JUN (PW)
06/25/2022INVENTORY ONSITE STORAGE 119191G M BUSINESS INTERIORS 157.500276607-IN

0.00 RIVERSIDE
Total: 69198Check No. 709.02
Total for G M BUSINESS INTERIORS 709.02
CA 92688

0.0007/21/2022 69241OP
06/25/2022010385
06/25/2022MAY - JUN (PW)
06/25/2022GEOTECH 3RD PARTY REVIEW 119260GMU GEOTECHNICAL INC. 27,164.0061951

0.00 RANCHO SANTA MARGARITA
Total: 69241Check No. 27,164.00
Total for GMU GEOTECHNICAL INC. 27,164.00
CA 90051-4598

0.0007/07/2022 69160OP
06/25/2022011361
06/25/2022CIVIC CENTER (PW)
06/25/2022SLOPE LANDSCAPE MAY 119096HABITAT RESTORATION SCIENCES 1,500.0012416

0.00 INC.

LOS ANGELES
Total: 69160Check No. 1,500.00
Total for HABITAT RESTORATION SCIENCES 1,500.00
CA 92780

0.0007/07/2022 69161OP
06/25/2022010282
06/25/2022DEVELOPMENT/CIP (PW)
06/25/2022TRAFFIC ENGINEERING MAY 119095HARTZOG & CRABILL INC. 7,526.7822-0355

0.00 TUSTIN
Item: 5
34 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
16Page:

Taxes Withheld
Total: 69161Check No. 7,526.78
Total for HARTZOG & CRABILL INC. 7,526.78
CA 92821

0.0007/28/2022 69286OP
07/28/20220838
07/28/2022SEP (F)
07/28/2022PROPERTY TAX ANALYSIS JUL - 119326HDL COREN & CONE 4,562.50SIN019957

0.00 BREA
Total: 69286Check No. 4,562.50
Total for HDL COREN & CONE 4,562.50
CA 90505

0.0007/28/2022 69287OP
06/25/2022011593
06/25/2022LFSP APR (PW)
06/25/2022BASKETBALL BLEACHER REPAIR 119383HERK EDWARDS, INC. 4,875.002031

0.00 TORRANCE
Total: 69287Check No. 4,875.00
Total for HERK EDWARDS, INC. 4,875.00
CA 92821

0.0007/07/2022 69162OP
06/25/20220804
06/25/2022SERVICES (CM)
06/25/20221ST QTR BUSINESS ATTRACTION 119094HINDERLITER DE LLAMAS & ASSOC 1,155.00SIN016097

0.00 BREA
Total: 69162Check No. 1,155.00
Total for HINDERLITER DE LLAMAS & ASSOC 1,155.00
IL 60677-5367

0.0007/14/2022 69199OP
06/25/202210011
06/25/2022FEB - MAY CIVIC CENTER (PW)
06/25/2022MITIGATION CONSTRUCTION 119186ICF JONES & STOKES INC 4,171.09INV-00000030007

0.00 CHICAGO
Total: 69199Check No. 4,171.09
Total for ICF JONES & STOKES INC 4,171.09
IL 60673-1254

0.0007/28/2022 69288OP
06/25/2022010207
06/25/202221-22 (CD)
06/25/2022BUILDING CODE BOOKS - UPDATE 119368INTERNATIONAL CODE COUNCIL 1,355.061001529226

0.00 CHICAGO
Total: 69288Check No. 1,355.06
Total for INTERNATIONAL CODE COUNCIL 1,355.06
Item: 5
35 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
17Page:

Taxes Withheld
CO 80537

0.0007/07/2022 69163OP
06/25/202209431
06/25/2022(CD)
06/25/2022BUILDING & SAFETY SERVICES APR 119097INTERWEST CONSULTING 185,801.4478228

0.00 GROUP, INC.

LOVELAND
CO 80537

0.0007/07/2022 69163OP
06/25/202209431
06/25/2022(CD)
06/25/2022BUILDING & SAFETY SERVICES MAY 119098INTERWEST CONSULTING 198,353.3078989

0.00 GROUP, INC.

LOVELAND
Total: 69163Check No. 384,154.74
CO 80537

0.0007/28/2022 69289OP
06/25/202209431
06/25/2022(CD)
06/25/2022BUILDING & SAFETY SERVICES JUN 119316INTERWEST CONSULTING 110,337.9080035

0.00 GROUP, INC.

LOVELAND
Total: 69289Check No. 110,337.90
Total for INTERWEST CONSULTING 494,492.64
CA 92014

0.0007/14/2022 69200OP
07/14/2022010963
07/14/2022SKATE PARK (CM)
07/14/2022VIDEO STREAMING SERVICE JUL 119148IP VIDEO SPECIALISTS 199.005542

0.00 DEL MAR
Total: 69200Check No. 199.00
Total for IP VIDEO SPECIALISTS 199.00
CA 92619-7000

0.0007/21/2022 69242OP
06/25/20220927
06/25/2022MPS, PARKS (PW)
06/25/2022WATER SERVICES JUN CC, LFSP, 119263IRVINE RANCH WATER DISTRICT 64,606.6722-06

0.00 IRVINE
Total: 69242Check No. 64,606.67
Total for IRVINE RANCH WATER DISTRICT 64,606.67
CA 92782

0.0007/21/2022 69243OP
06/25/2022011813
06/25/2022CONSULTING (PS)
06/25/2022EMERGENCY MANAGEMENT PLAN 119262JACOB GREEN
7,954.302059

0.00 TUSTIN
Total: 69243Check No. 7,954.30
Total for JACOB GREEN 7,954.30
Item: 5
36 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
18Page:

Taxes Withheld
CA 92653

0.0007/14/2022 69201OP
06/25/202210016
06/25/2022(PW)
06/25/2022BENCH PADS JUN PORTOLA PARK 119178JAMEY CLARK INC. 11,000.0073219

0.00 LAGUNA HILLS
Total: 69201Check No. 11,000.00
Total for JAMEY CLARK INC. 11,000.00
CA 92653

0.0007/07/2022 69164OP
06/25/2022010871
06/25/2022AWARDS (CS)
06/25/2022MENS BASKETBALL CHAMPION 119099JC TEES
233.927907

0.00 LAGUNA HILLS
Total: 69164Check No. 233.92
CA 92653

0.0007/21/2022 69244OP
06/25/2022010871
06/25/2022SHIRTS JUN (CS)
06/25/2022ADULT SOFTBALL CHAMPIONSHIP 119264JC TEES
1,515.418113

0.00 LAGUNA HILLS
Total: 69244Check No. 1,515.41
Total for JC TEES 1,749.33
CA 92054

0.0007/14/2022 69202OP
06/25/2022011863
06/25/20226/18 BY JESSE LONDON (CS)
06/25/2022BAND PAYMENT FOR LFSP CONCERT 119166JESSE LJUNGGREN 300.0036060

0.00 OCEANSIDE
Total: 69202Check No. 300.00
Total for JESSE LJUNGGREN 300.00
CA 92630

0.0007/21/2022 69245OP
06/25/2022010690
06/25/2022(CS)
06/25/2022SENIOR THURSDAY LUNCH 6/30/22 119261JOLANDA'S CATERING & CAFE 1,080.0006/30/2022

0.00 LAKE FOREST
Total: 69245Check No. 1,080.00
Total for JOLANDA'S CATERING & CAFE 1,080.00
WA 98402

0.0007/28/2022 69290OP
06/25/2022011552
06/25/2022(PW)
06/25/2022CIVIC CENTER MAINTENANCE JUN 119317KIDDER MATHEWS OF CALIFORNIA 56,384.13KMCA5817

0.00 INC.

TACOMA
Total: 69290Check No. 56,384.13
Item: 5
37 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
19Page:

Taxes Withheld
Total for KIDDER MATHEWS OF CALIFORNIA 56,384.13
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN BUILDING (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119157KONICA MINOLTA BUSINESS 236.89281055097

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN SPORTS (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119158KONICA MINOLTA BUSINESS 173.76281055014

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN COPIER 1A (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119159KONICA MINOLTA BUSINESS 406.03281055009

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN COPIER 2B (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119160KONICA MINOLTA BUSINESS 142.30281055002

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN COPIER 2A
06/25/2022COPIER MONTHLY MAINTENANCE 119161KONICA MINOLTA BUSINESS 312.44281054810

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN SENIOR CTR (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119162KONICA MINOLTA BUSINESS 164.22281054643

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN CLERK (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119163KONICA MINOLTA BUSINESS 102.55281054273

0.00 SOLUTIONS USA INC

PASADENA
CA 91185

0.0007/14/2022 69203OP
06/25/2022011575
06/25/2022JUN POLICE SERVICES (CM)
06/25/2022COPIER MONTHLY MAINTENANCE 119164KONICA MINOLTA BUSINESS

73.80281054271

0.00 SOLUTIONS USA INC

PASADENA
Total: 69203Check No. 1,611.99
Total for KONICA MINOLTA BUSINESS 1,611.99
PA 19101-1602

0.0007/14/2022 69204OP
06/25/2022011585
06/25/2022
06/25/2022COPIER LEASE JUN (CM) 119165KONICA MINOLTA PREMIER FINANCE 1,011.4376487010

0.00 PHILADELPHIA
Item: 5
38 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
20Page:

Taxes Withheld
PA 19101-1602

0.0007/14/2022 69204OP
07/14/2022011585
07/14/2022
07/14/2022COPIER LEASE JUL (CM) 119172KONICA MINOLTA PREMIER FINANCE 1,011.4376722889

0.00 PHILADELPHIA
Total: 69204Check No. 2,022.86
Total for KONICA MINOLTA PREMIER FINANCE 2,022.86
CA 92630

0.0007/14/2022 69205OP
06/25/20221163
06/25/2022KEY DUPLICATES JUN (PW)
06/25/2022PARK PADLOCKS, CIVIC CENTER 119194KWIKEY'S LOCK AND KEY, INC. 475.18070122

0.00 LAKE FOREST
Total: 69205Check No. 475.18
Total for KWIKEY'S LOCK AND KEY, INC. 475.18
CA 92630

0.0007/07/2022 69165OP
06/25/2022010898
06/25/20222016 CHEVY COLORADO (PW)
06/25/2022VEHICLE MAINTENANCE JUN 119125L & M AUTOMOTIVE

87.8948960

0.00 LAKE FOREST
CA 92630

0.0007/07/2022 69165OP
06/25/2022010898
06/25/20222006 DODGE PICK-UP (CD)
06/25/2022VEHICLE MAINTENANCE JUN 119126L & M AUTOMOTIVE

77.6048959

0.00 LAKE FOREST
Total: 69165Check No. 165.49
Total for L & M AUTOMOTIVE 165.49
CA 90631

0.0007/07/2022 69167OP
06/25/2022011828
06/25/2022VOLLEYBALL COURT PORTOLA PARK
06/25/2022CHAIN LINK FENCE FOR 119100LA HABRA FENCE COMPANY, INC. 12,101.0045748

0.00 LA HABRA
Total: 69167Check No. 12,101.00
Total for LA HABRA FENCE COMPANY, INC. 12,101.00
CA 92630

0.0007/14/2022 69206OP
06/25/2022010261
06/25/2022
06/25/2022VEHICLE WASH JUN (PS, CD) 119169LAKE FOREST EXPRESS WASH 135.001085

0.00 LAKE FOREST
Total: 69206Check No. 135.00
Total for LAKE FOREST EXPRESS WASH 135.00
Item: 5
39 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
21Page:

Taxes Withheld
CA 92672

0.0007/21/2022 69246OP
06/25/202212171
06/25/2022THE MEADOWS (PW)
06/25/2022GEOTECHNICAL SERVICES JUN 119265LGC GEOTECHNICAL, INC. 2,420.1501-17690

0.00 SAN CLEMENTE
Total: 69246Check No. 2,420.15
Total for LGC GEOTECHNICAL, INC. 2,420.15
IL 60674-5099

0.0007/28/2022 69291OP
06/25/2022011315
06/25/2022FRONT-END JUN (CM)
06/25/2022COMMERCIAL PROPERTIES NOW 119377LOOPNET
356.00116141805-1

0.00 CHICAGO
IL 60674-5099

0.0007/28/2022 69291OP
07/28/2022011315
07/28/2022FRONT-END JUL (CM)
07/28/2022COMMERCIAL PROPERTIES NOW 119332LOOPNET
356.00116284502-1

0.00 CHICAGO
Total: 69291Check No. 712.00
Total for LOOPNET 712.00
CA 92806

0.0007/28/2022 69292OP
07/28/2022011798
07/28/2022TABLE, CHAIR RENTALS (PS)
07/28/2022NATIONAL NIGHT OUT 8/4 JUMPER, 119407MAGIC JUMP RENTALS 1,487.4690158

0.00 ORANGE COUNTY LLC

ANAHEIM
Total: 69292Check No. 1,487.46
Total for MAGIC JUMP RENTALS 1,487.46
CA 91761

0.0007/14/2022 69207OP
06/25/2022011843
06/25/2022MAY (PW)
06/25/2022DOOR REPAIRS SENIOR CENTER 119192MARIO CESAR TREJO 1,870.775359

0.00 AXXESS DOOR CORP

ONTARIO
CA 91761

0.0007/14/2022 69207OP
06/25/2022011843
06/25/2022JUN CIVIC CENTER (PW)
06/25/2022POLICE SERVICES DOOR REPAIR 119193MARIO CESAR TREJO 1,278.875449

0.00 AXXESS DOOR CORP

ONTARIO
Total: 69207Check No. 3,149.64
Total for MARIO CESAR TREJO 3,149.64
CA 92688

0.0007/28/2022 69293OP
07/28/2022011869
07/28/2022SHAVED ICE (PS)
07/28/2022NATIONAL NIGHT OUT EVENT 8/4 119405MEGAN GILFILLAN 1,100.0010

0.00 RANCHO SANTA MARGARITA
Item: 5
40 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
22Page:

Taxes Withheld
Total: 69293Check No. 1,100.00
Total for MEGAN GILFILLAN 1,100.00
CA 92865

0.0007/28/2022 69294OP
06/25/2022011833
06/25/2022APR 2022 - MAR 2023 LFSP (PW)
06/25/2022ANNUAL FIRE ALARM MONITORING 119366MESHWRX INC. 780.0012237522

0.00 ORANGE
Total: 69294Check No. 780.00
Total for MESHWRX INC. 780.00
CA 92658

0.0007/28/2022 69295OP
06/25/2022011864
06/25/2022PASSIVE PARKS (CM)
06/25/2022APPRAISAL OF SERRANO SUMMIT 119364MICHAEL J FRANCIS 4,950.0022-11

0.00 NEWPORT BEACH
CA 92658

0.0007/28/2022 69295OP
06/25/2022011864
06/25/2022PARCEL/FORM. MAMIE THOMAS (MS)
06/25/2022APPRAISAL OF HOUSING AUTHORITY 119365MICHAEL J FRANCIS 3,600.0022-12

0.00 NEWPORT BEACH
Total: 69295Check No. 8,550.00
Total for MICHAEL J FRANCIS 8,550.00
CA 92672

0.0007/07/2022 69168OP
06/25/2022010562
06/25/2022APR 2022 (CD)
06/25/2022CDBG & CDBG-CV CONSULTING 119103MIKE LINARES INC 3,562.5021-22-10

0.00 SAN CLEMENTE
CA 92672

0.0007/07/2022 69168OP
06/25/2022010562
06/25/2022MAY 2022 (CD)
06/25/2022CDBG & CDBG-CV CONSULTING 119104MIKE LINARES INC 2,612.5021-22-11

0.00 SAN CLEMENTE
Total: 69168Check No. 6,175.00
CA 92672

0.0007/28/2022 69296OP
06/25/2022010562
06/25/20222022 (CD)
06/25/2022CDBG & CDBG-CV CONSULTING MAR 119361MIKE LINARES INC 4,845.0021-22-09

0.00 SAN CLEMENTE
CA 92672

0.0007/28/2022 69296OP
06/25/2022010562
06/25/20222022 (CD)
06/25/2022CDBG & CDBG-CV CONSULTING JUN 119362MIKE LINARES INC 2,232.5021-22-12

0.00 SAN CLEMENTE
Total: 69296Check No. 7,077.50
Item: 5
41 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
23Page:

Taxes Withheld
Total for MIKE LINARES INC 13,252.50
CA 92630

0.0007/07/2022 69169OP
06/25/202202026
06/25/2022
06/25/2022CODE ENFORCEMENT UNIFORMS (CD) 119102MONOGRAM MAGIC

67.2863553

0.00 LAKE FOREST
Total: 69169Check No. 67.28
CA 92630

0.0007/14/2022 69208OP
06/25/202202026
06/25/2022
06/25/2022UNIFORM SHIRTS TRAN JUN (PW) 119195MONOGRAM MAGIC

95.6063561

0.00 LAKE FOREST
CA 92630

0.0007/14/2022 69208OP
06/25/202202026
06/25/2022
06/25/2022UNIFORM SHIRTS JUN (PW) 119196MONOGRAM MAGIC 169.1263554

0.00 LAKE FOREST
Total: 69208Check No. 264.72
CA 92630

0.0007/21/2022 69247OP
06/25/202202026
06/25/2022
06/25/2022UNIFORMS CAMPBELL JUN (PS) 119266MONOGRAM MAGIC

22.1663480

0.00 LAKE FOREST
Total: 69247Check No. 22.16
Total for MONOGRAM MAGIC 354.16
CA 92607-0203

0.0007/28/2022 69297OP
06/25/2022011868
06/25/2022
06/25/2022H2O FOR HOAS SUPPORT 119390MOULTON NIGUEL WATER DISTRICT 1,000.004598863

0.00 LAGUNA NIGUEL
Total: 69297Check No. 1,000.00
Total for MOULTON NIGUEL WATER DISTRICT 1,000.00
CA 95630

0.0007/07/2022 69170OP
06/25/20221323
06/25/2022MELCHOR (CD)
06/25/2022MMASC 2022 SUMMER SESSION 119127MUNICIPAL MANAGEMENT ASSOC. 100.005172

0.00 OF SOUTHERN CALIFORNIA
FOLSOM
Total: 69170Check No. 100.00
Item: 5
42 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
24Page:

Taxes Withheld
CA 95630

0.0007/21/2022 69248OP
06/25/20221323
06/25/2022MCGOVERN JUN (CM)
06/25/2022MMASC CONFERENCE REGISTRATION 119302MUNICIPAL MANAGEMENT ASSOC. 400.005170

0.00 OF SOUTHERN CALIFORNIA
FOLSOM
Total: 69248Check No. 400.00
Total for MUNICIPAL MANAGEMENT ASSOC. 500.00
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022EL TORO PARK (PW)
06/25/2022GRAFFITI REMOVAL APR 119200NIEVES LANDSCAPE INC. 681.1271109

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022MAY PITTSFORD PARK (PW)
06/25/2022TREE REMOVAL, REPLACEMENT 119201NIEVES LANDSCAPE INC. 725.0072401

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022GRANITE MAY NATURE PARK (PW)
06/25/2022REPAIR RUTS, INSTALL DECOMP 119202NIEVES LANDSCAPE INC. 2,010.4872400

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022PARK (PW)
06/25/2022INSTALL MULCH JUN VETERANS 119203NIEVES LANDSCAPE INC. 1,651.2072399

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022FLOE PACKER PARK (PW)
06/25/2022SOLAR POWER CONTROLLER MAY 119204NIEVES LANDSCAPE INC. 1,424.1472398

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022SERRANO CREEK PARK (PW)
06/25/2022TREE REMOVAL MAY 119205NIEVES LANDSCAPE INC. 1,200.0072397

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20221469
06/25/2022MPS/ALTON MITIGATION (PW)
06/25/2022MONTHLY MAINTENANCE JUN 119206NIEVES LANDSCAPE INC. 68,637.4972162

0.00 SANTA ANA
CA 92705

0.0007/14/2022 69209OP
06/25/20231469
06/25/2022PASSIVE PARKS (PW)
06/25/2022MONTHLY MAINTENANCE JUN 119199NIEVES LANDSCAPE INC. 67,963.7672161

0.00 SANTA ANA
Total: 69209Check No. 144,293.19
Item: 5
43 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
25Page:

Taxes Withheld
CA 92705

0.0007/21/2022 69249OP
06/25/20221469
06/25/2022(PW)
06/25/2022INSTALL SOD JUN VINTAGE PARK 119268NIEVES LANDSCAPE INC. 17,875.0072402

0.00 SANTA ANA
Total: 69249Check No. 17,875.00
Total for NIEVES LANDSCAPE INC. 162,168.19
CA 92606

0.0007/28/2022 69298OP
07/28/20221531
07/28/2022
07/28/2022MEMBERSHIP DUES FY 22-23 (CC) 119343O.C. COUNCIL OF GOVERNMENTS 10,984.372022-185

0.00 IRVINE
Total: 69298Check No. 10,984.37
Total for O.C. COUNCIL OF GOVERNMENTS 10,984.37
CA 91729-3700

0.0007/14/2022 69210OP
06/25/2022011457
06/25/2022
06/25/2022VOLUNTEER PHYSICAL JUN (MS) 119181OCCUPATIONAL HEALTH CENTERS

47.0075666988

0.00 OF CALIFORNIA, A MEDICAL CORP

RANCHO CUCAMONGA
CA 91729-3700

0.0007/14/2022 69210OP
06/25/2022011457
06/25/2022
06/25/2022VOLUNTEER PHYSICAL JUN (MS) 119182OCCUPATIONAL HEALTH CENTERS

47.0075815860

0.00 OF CALIFORNIA, A MEDICAL CORP

RANCHO CUCAMONGA
CA 91729-3700

0.0007/14/2022 69210OP
06/25/2022011457
06/25/2022TESTING JUN (MS)
06/25/2022PRE-EMPLOYMENT PHYSICALS AND 119183OCCUPATIONAL HEALTH CENTERS 121.0075744351

0.00 OF CALIFORNIA, A MEDICAL CORP

RANCHO CUCAMONGA
Total: 69210Check No. 215.00
CA 91729-3700

0.0007/21/2022 69250OP
07/21/2022011457
07/21/2022TESTING JUL (MS)
07/21/2022PRE-EMPLOYMENT PHYSICALS AND 119298OCCUPATIONAL HEALTH CENTERS 121.0075890785

0.00 OF CALIFORNIA, A MEDICAL CORP

RANCHO CUCAMONGA
Total: 69250Check No. 121.00
Total for OCCUPATIONAL HEALTH CENTERS 336.00
AZ 85038-9248

0.0007/28/2022 69299OP
06/25/202215201
06/25/2022
06/25/2022OPERATING SUPPLIES JUNE (F) 119346ODP BUSINESS SOLUTIONS, LLC 2,407.6522670738

0.00 PHOENIX
Total: 69299Check No. 2,407.65
Item: 5
44 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
26Page:

Taxes Withheld
Total for ODP BUSINESS SOLUTIONS, LLC 2,407.65
CA 92805

0.0007/21/2022 69251OP
06/25/2022010645
06/25/2022DESIGN JUN (PW)
06/25/2022LAKE FOREST DR RESURFACING 119269ONWARD ENGINEERING 21,237.506389

0.00 ANAHEIM
Total: 69251Check No. 21,237.50
CA 92805

0.0007/28/2022 69300OP
06/25/2022010645
06/25/2022DESIGN JUN (PW)
06/25/2022TRABUCO ROAD RESURFACING 119359ONWARD ENGINEERING 19,442.356390

0.00 ANAHEIM
Total: 69300Check No. 19,442.35
Total for ONWARD ENGINEERING 40,679.85
CA 92801

0.0007/07/2022 69171OP
06/25/2022011558
06/25/2022CLEARING/MULCH MAY (PW)
06/25/2022ALISO CREEK ARUNDO 119105ORANGE COUNTY CONSERVATION 1,716.6706062022-9003

0.00 CORPS

ANAHEIM
Total: 69171Check No. 1,716.67
CA 92801

0.0007/14/2022 69211OP
06/25/2022011558
06/25/2022MULCH APR (PW)
06/25/2022ALISO CREEK ARUNDO CLEARING/ 119188ORANGE COUNTY CONSERVATION 1,716.6705052022-9003

0.00 CORPS

ANAHEIM
Total: 69211Check No. 1,716.67
Total for ORANGE COUNTY CONSERVATION 3,433.34
CA 90242

0.0007/14/2022 69212OP
06/25/2022011621
06/25/2022
06/25/2022ARTERIAL/RES SWEEPING JUN (PW) 119187R.F. DICKSON CO., INC. 32,480.262511411DS

0.00 DOWNEY
Total: 69212Check No. 32,480.26
Total for R.F. DICKSON CO., INC. 32,480.26
CA 95765

0.0007/21/2022 69252OP
06/25/202218524
06/25/2022(MS)
06/25/2022CLASS AND COMP ANALYSIS JUN 119275RALPH ANDERSEN & ASSOCIATES 1,350.00INV-03839

0.00 ROCKLIN
Item: 5
45 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
27Page:

Taxes Withheld
CA 95765

0.0007/21/2022 69252OP
06/25/202218524
06/25/2022
06/25/2022CITY MANAGER SURVEY JUN (MS) 119276RALPH ANDERSEN & ASSOCIATES 2,295.00INV-03838

0.00 ROCKLIN
Total: 69252Check No. 3,645.00
Total for RALPH ANDERSEN & ASSOCIATES 3,645.00
CA 92861

0.0007/21/2022 69253OP
07/21/2022011776
07/21/2022RETENTION RELEASE (PW)
07/21/2022LAKE FOREST PARK SIDEWALK JUN 119290RAMIRO ACEVEDO 2,427.05RETENTION INVOICE #001

0.00 CHELOLETTY ENGINEERING

VILLA PARK
Total: 69253Check No. 2,427.05
Total for RAMIRO ACEVEDO 2,427.05
CA 92799-5091

0.0007/07/2022 69172OP
07/07/202218240
07/07/2022AUG PTM-108-702MD-1 (CD)
07/07/202222702 MADRID HOA PAYMENT 119122RANCHO VIEJO II HOA 380.0022702 06/30/2022

0.00 SANTA ANA
Total: 69172Check No. 380.00
CA 92799-5091

0.0007/07/2022 69173OP
07/07/202218240
07/07/2022AUG PTM-108-706MD-1 (CD)
07/07/202222706 MADRID HOA PAYMENT 119123RANCHO VIEJO II HOA 380.0022706 06/30/2022

0.00 SANTA ANA
Total: 69173Check No. 380.00
Total for RANCHO VIEJO II HOA 760.00
KY 40285-6158

0.0007/07/2022 69174OP
06/25/20220169
06/25/2022CITY HALL (F)
06/25/2022OPERATING SUPPLIES JUN 119106READY REFRESH BY NESTLE 3,593.1012F0031546419

0.00 LOUISVILLE
Total: 69174Check No. 3,593.10
Total for READY REFRESH BY NESTLE 3,593.10
CA 92648

0.0007/28/2022 69301OP
07/28/2022011782
07/28/2022
07/28/2022SUMMER CONCERT 7/30 (CS) 119328REDNECK RODEO 4,000.00073022

0.00 HUNTINGTON BEACH
Total: 69301Check No. 4,000.00
Item: 5
46 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
28Page:

Taxes Withheld
Total for REDNECK RODEO 4,000.00
CA 92110

0.0007/14/2022 69213OP
06/25/202223481
06/25/2022MAY (PW)
06/25/2022LOS ALISOS / ROCKFIELD DESIGN 119179RICK ENGINEERING COMPANY 11,776.950088677

0.00 SAN DIEGO
Total: 69213Check No. 11,776.95
CA 92110

0.0007/21/2022 69254OP
06/25/202223481
06/25/2022JUN (PW)
06/25/2022LOS ALISOS / ROCKFIELD DESIGN 119270RICK ENGINEERING COMPANY 9,073.200089130

0.00 SAN DIEGO
CA 92110

0.0007/21/2022 69254OP
06/25/202223481
06/25/2022BAKE/TOLEDO JUN (PW)
06/25/2022MEADOWS TRAFFIC IMPROVEMENT 119271RICK ENGINEERING COMPANY 10,392.050089129

0.00 SAN DIEGO
CA 92110

0.0007/21/2022 69254OP
06/25/202223481
06/25/2022JUN (PW)
06/25/2022JERONIMO / LAKE FOREST DESIGN 119272RICK ENGINEERING COMPANY 3,107.410089128

0.00 SAN DIEGO
CA 92110

0.0007/21/2022 69254OP
06/25/202223481
06/25/2022PW 2019-02 (PW)
06/25/2022BAKE/ TRABUCO ULTIMATE JUN 119273RICK ENGINEERING COMPANY 352.500089114

0.00 SAN DIEGO
CA 92110

0.0007/21/2022 69254OP
06/25/202223481
06/25/2022JUN PW 2018-01 (PW)
06/25/2022EL TORO / PORTOLA PKWY DESIGN 119274RICK ENGINEERING COMPANY 3,010.3218291C(33)

0.00 SAN DIEGO
Total: 69254Check No. 25,935.48
Total for RICK ENGINEERING COMPANY 37,712.43
CA 92630

0.0007/14/2022 69214OP
07/14/20221969
07/14/2022
07/14/20224TH OF JULY CAR MAGNETS (CS) 119150SADDLEBACK SIGNS INC. 424.5422418

0.00 LAKE FOREST
Total: 69214Check No. 424.54
Total for SADDLEBACK SIGNS INC. 424.54
CA 92675

0.0007/21/2022 69255OP
06/25/2022011230
06/25/2022ASSISTANT PLANNER (CD)
06/25/2022PLANNING CONSULTANT SERVICES - 119278SAGECREST PLANNING AND 14,350.003481

0.00 ENVIRONMENTAL LLC

SAN JUAN CAPISTRANO
Item: 5
47 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
29Page:

Taxes Withheld
Total: 69255Check No. 14,350.00
Total for SAGECREST PLANNING AND 14,350.00
TX 75284-1868

0.0007/28/2022 69302OP
06/25/2022011730
06/25/2022RENEWAL 11/21 TO 8/22 (CM)
06/25/2022ACCESS CONTROL SOFTWARE 119371SCHNEIDER ELECTRIC BUILDINGS 11,134.00894451

0.00 AMERICAS INC
DALLAS
Total: 69302Check No. 11,134.00
Total for SCHNEIDER ELECTRIC BUILDINGS 11,134.00
OH 45263-1186

0.0007/28/2022 69303OP
06/25/2022011713
06/25/2022(PW)
06/25/2022BUS SHELTER MAINTENANCE JUN 119319SHELTERCLEAN SERVICES INC 2,802.20711282

0.00 CINCINNATI
Total: 69303Check No. 2,802.20
Total for SHELTERCLEAN SERVICES INC 2,802.20
CA 91746

0.0007/07/2022 69175OP
06/25/2022010509
06/25/2022
06/25/2022PORTALET RENTALS 4/19 - 5/16 119108SO CAL INDUSTRIES 109.08561480

0.00 CITY OF INDUSTRY
Total: 69175Check No. 109.08
CA 91746

0.0007/21/2022 69256OP
07/21/2022010509
07/21/2022RENTALS (CS)
07/21/20224TH OF JULY PARADE PORTALET 119300SO CAL INDUSTRIES 4,180.20575456

0.00 CITY OF INDUSTRY
Total: 69256Check No. 4,180.20
Total for SO CAL INDUSTRIES 4,289.28
CA 92606

0.0007/28/2022 69304OP
07/28/2022011039
07/28/2022(CS)
07/28/20224TH OF JULY PARADE PRODUCTION 119327SOCTV PRODUCTIONS 5,200.002236

0.00 IRVINE
Total: 69304Check No. 5,200.00
Total for SOCTV PRODUCTIONS 5,200.00
Item: 5
48 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
30Page:

Taxes Withheld
CA 91772-0002

0.0007/21/2022 69257OP
06/25/20220508
06/25/2022CIVIC CENTER (PW)
06/25/2022STREET LIGHT UTILITIES JUN 119280SOUTHERN CALIFORNIA EDISON

47.895146 07/06/2022

0.00 ROSEMEAD
CA 91772-0002

0.0007/21/2022 69257OP
06/25/20220508
06/25/2022(PW)
06/25/2022PORTOLA PARK UTILITIES JUN 119281SOUTHERN CALIFORNIA EDISON

56.441549 07/06/2022

0.00 ROSEMEAD
CA 91772-0002

0.0007/21/2022 69257OP
06/25/20220508
06/25/2022(PW)
06/25/2022STREET LIGHT UTILITIES JUN 119282SOUTHERN CALIFORNIA EDISON 72,072.863106 07/05/2022

0.00 ROSEMEAD
Total: 69257Check No. 72,177.19
CA 91772-0002

0.0007/28/2022 69305OP
06/25/20220508
06/25/2022LFSP, BUS SHELTERS (PW)
06/25/2022PARK UTILITIES JUN PARKS, MPS, 119312SOUTHERN CALIFORNIA EDISON 14,600.013611 07/13/2022

0.00 ROSEMEAD
CA 91772-0002

0.0007/28/2022 69305OP
06/25/20220508
06/25/2022(PW)
06/25/2022TRAFFIC SIGNAL UTILITIES JUN 119313SOUTHERN CALIFORNIA EDISON 6,997.375025 07/15/2022

0.00 ROSEMEAD
CA 91772-0002

0.0007/28/2022 69305OP
06/25/20220508
06/25/2022(PW)
06/25/2022CIVIC CENTER UTILITIES JUN 119314SOUTHERN CALIFORNIA EDISON 21,311.008477 07/11/2022

0.00 ROSEMEAD
CA 91772-0002

0.0007/28/2022 69305OP
06/25/20220508
06/25/2022GARAGE JUN (PW)
06/25/2022CIVIC CENTER UTILITIES PARKING 119315SOUTHERN CALIFORNIA EDISON 4,020.898114 07/11/2022

0.00 ROSEMEAD
Total: 69305Check No. 46,929.27
Total for SOUTHERN CALIFORNIA EDISON 119,106.46
CA 92630

0.0007/21/2022 69258OP
06/25/2022011427
06/25/2022I.D. THEFT (PS)
06/25/2022SHREDDING SERVICES JUN 119279SOUTHERN CALIFORNIA SHREDDING 1,410.00202172

0.00 INC.

LAKE FOREST
Total: 69258Check No. 1,410.00
Total for SOUTHERN CALIFORNIA SHREDDING 1,410.00
Item: 5
49 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
31Page:

Taxes Withheld
CA 92630

0.0007/28/2022 69306OP
07/28/202219391
07/28/2022
07/28/20224TH OF JULY GIVEAWAYS (CS) 119329SPECTRUM SPECIALTIES 4,550.7436225

0.00 & AWARDS

LAKE FOREST
Total: 69306Check No. 4,550.74
Total for SPECTRUM SPECIALTIES 4,550.74
CA 92630

0.0007/07/2022 69176OP
06/25/2022191671
06/25/2022
06/25/2022BUSINESS CARDS JUN (PW) 119109STUDIO TWO * BLACK DIAMOND 100.2198851

0.00 PRINTING & GRAPHICS

LAKE FOREST
Total: 69176Check No. 100.21
CA 92630

0.0007/14/2022 69215OP
06/25/2022191671
06/25/2022TAX (F)
06/25/2022#10 WINDOW ENVELOPES SALES 119167STUDIO TWO * BLACK DIAMOND

25.4398850-A

0.00 PRINTING & GRAPHICS

LAKE FOREST
CA 92630

0.0007/14/2022 69215OP
06/25/2022191671
06/25/2022
06/25/2022#10 WINDOWLESS ENVELOPES (F) 119168STUDIO TWO * BLACK DIAMOND 1,159.0598849

0.00 PRINTING & GRAPHICS

LAKE FOREST
CA 92630

0.0007/14/2022 69215OP
07/14/2022191671
07/14/2022
07/14/2022LETTERHEAD JUL (F) 119210STUDIO TWO * BLACK DIAMOND 391.1698874

0.00 PRINTING & GRAPHICS

LAKE FOREST
Total: 69215Check No. 1,575.64
CA 92630

0.0007/21/2022 69259OP
06/25/2022191671
06/25/2022
06/25/2022#10 WINDOWLESS ENVELOPES (CD) 119277STUDIO TWO * BLACK DIAMOND 585.8498848

0.00 PRINTING & GRAPHICS

LAKE FOREST
Total: 69259Check No. 585.84
CA 92630

0.0007/28/2022 69307OP
07/28/2022191671
07/28/2022
07/28/2022BUSINESS CARDS JUL (MS, PW) 119340STUDIO TWO * BLACK DIAMOND 170.2598877

0.00 PRINTING & GRAPHICS

LAKE FOREST
CA 92630

0.0007/28/2022 69307OP
07/28/2022191671
07/28/2022(CC)
07/28/2022BUSINESS CARDS - VOIGTS JUL 119345STUDIO TWO * BLACK DIAMOND

70.0498906

0.00 PRINTING & GRAPHICS

LAKE FOREST
Total: 69307Check No. 240.29
Item: 5
50 10:43 am
08/08/2022

INVOICE APPROVAL LIST REPORT - DETAIL

CITY OF LAKE FOREST
Time:

Date:
32Page:

Taxes Withheld
Total for STUDIO TWO * BLACK DIAMOND 2,501.98
CA 90660-4512

0.0007/14/2022 69216OP
06/25/2022010654
06/25/2022VARIOUS PARKS (PW)
06/25/2022GRAFFITI REMOVAL & STEAM JUN 119173SUPERIOR PROPERTY SERVICES INC 9,700.0017415

0.00 PICO RIVERA
CA 90660-4512

0.0007/14/2022 69216OP
06/25/2022010654
06/25/2022JUN (PW)
06/25/2022PRESSURE WASH ASPAN STREET 119174SUPERIOR PROPERTY SERVICES INC 450.0017416

0.00 PICO RIVERA
CA 90660-4512

0.0007/14/2022 69216OP
06/25/2022010654
06/25/2022VARIOUS PARKS (PW)
06/25/2022GRAFFITI REMOVAL & STEAM MAY 119177SUPERIOR PROPERTY SERVICES INC 12,550.0017338

0.00 PICO RIVERA
Total: 69216Check No. 22,700.00
CA 90660-4512

0.0007/21/2022 69260OP
06/25/2022010654
06/25/2022FROM GUTTER JUN (PW)
06/25/2022ILLEGAL DISCHARGE REMOVE PAINT 119283SUPERIOR PROPERTY SERVICES INC 600.0017339

0.00 PICO RIVERA
Total: 69260Check No. 600.00
Total for SUPERIOR PROPERTY SERVICES INC 23,300.00
CA 92630

0.0007/07/2022 69177OP
06/25/2022011344
06/25/2022INSTRUCTOR PAYMENT (MS)
06/25/2022EMPLOYEE WELLNESS MAY - JUN 119107SUSAN SELLERS 400.00040

0.00 LAKE FOREST
Total: 69177Check No. 400.00
Total for SUSAN SELLERS 400.00
CA 94966

0.0007/07/2022 69178OP
06/25/2022011764
06/25/2022MAY (CD)
06/25/2022MIXED USE ZONING CODE UPDATES 119110SWA GROUP INC 558.30190455

0.00 SAUSALITO
Total: 69178Check No. 558.30
Total for SWA GROUP INC 558.30
CA 92705

0.0007/07/2022 69179OP
06/25/2022010986
06/25/2022MAY (PW)
06/25/2022EL TORO ROAD RAISED MEDIANS 119111TAIT & ASSOCIATES INC. 13,070.512057

0.00 ATTN: ACCOUNTS RECEIVABLE

SANTA ANA
Item: 5
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Time:

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Taxes Withheld
CA 92705

0.0007/07/2022 69179OP
06/25/2022010986
06/25/2022(PW)
06/25/2022ARTERIAL MEDIAN DESIGN MAY 119112TAIT & ASSOCIATES INC. 3,432.502058

0.00 ATTN: ACCOUNTS RECEIVABLE

SANTA ANA
CA 92705

0.0007/07/2022 69179OP
06/25/2022010986
06/25/2022MAY (PW)
06/25/2022BAKE/BAFFIN BAY MEDIAN DESIGN 119113TAIT & ASSOCIATES INC. 1,126.492059

0.00 ATTN: ACCOUNTS RECEIVABLE

SANTA ANA
CA 92705

0.0007/07/2022 69179OP
06/25/2022010986
06/25/2022(PW)
06/25/2022EL TORO ROAD RESURFACING MAY 119114TAIT & ASSOCIATES INC. 46,017.252060

0.00 ATTN: ACCOUNTS RECEIVABLE

SANTA ANA
CA 92705

0.0007/07/2022 69179OP
06/25/2022010986
06/25/2022(PW)
06/25/2022BAKE PARKWAY RESURFACING MAY 119115TAIT & ASSOCIATES INC. 19,817.322061

0.00 ATTN: ACCOUNTS RECEIVABLE

SANTA ANA
Total: 69179Check No. 83,464.07
Total for TAIT & ASSOCIATES INC. 83,464.07
CA 91756

0.0007/28/2022 69308OP
06/25/20221937
06/25/2022
06/25/2022SPORTS PARK UTILITIES JUN (PW) 119323THE GAS COMPANY 246.782943 07/13/2022

0.00 MONTEREY PARK
CA 91756

0.0007/28/2022 69308OP
06/25/20221937
06/25/2022(PW)
06/25/2022CIVIC CENTER UTILITIES JUN 119324THE GAS COMPANY 750.589109 07/12/2022

0.00 MONTEREY PARK
Total: 69308Check No. 997.36
Total for THE GAS COMPANY 997.36
CA 92691

0.0007/21/2022 69261OP
06/25/20220814
06/25/2022
06/25/2022CONSULTING SERVICES JUN (CD) 119284THERESA DOBBS 1,604.0007/05/2022

0.00 MISSION VIEJO
Total: 69261Check No. 1,604.00
Total for THERESA DOBBS 1,604.00
CA 92679

0.0007/21/2022 69262OP
07/21/2022010570
07/21/2022JUL EL TORO PARK (PW)
07/21/2022REPAIRED TIMER FOR DOOR LATCH 119301THOMAS J. O'CONNELL 194.88INV-2022-152

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
Item: 5
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Time:

Date:
34Page:

Taxes Withheld
Total: 69262Check No. 194.88
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022SERRANO CREEK PARK (PW)
06/25/2022REPAIR DOOR MAIN BREAKER JAN 119348THOMAS J. O'CONNELL 129.92INV-2022-107

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022MAY EL TORO RD (PW)
06/25/2022BUS SHELTER ELECTRICAL REPAIR 119349THOMAS J. O'CONNELL 1,141.41INV-2022-147

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022FOOTHILL RANCH RD (PW)
06/25/2022REPAIRED DOOR LOCKS JUN 119350THOMAS J. O'CONNELL 227.36INV-2022-148

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022POWER INSPECTION MAY LFSP (PW)
06/25/2022SUMMER CONCERT PARK ELECTRIC 119351THOMAS J. O'CONNELL 194.88INV-2022-149

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022MACHINE JUN CIVIC CENTER (PW)
06/25/2022REPAIRED KITCHEN OUTLET & ICE 119352THOMAS J. O'CONNELL 129.92INV-2022-151

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022TAMARISK PARK (PW)
06/25/2022TIME CLOCK ADJUSTMENTS APR 119353THOMAS J. O'CONNELL 129.92INV-2022-154

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022VETERANS PARK (PW)
06/25/2022LIGHTING REPAIRS APR 119354THOMAS J. O'CONNELL 129.92INV-2022-155

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022CONCOURSE PARK (PW)
06/25/2022REPAIRED POLE BASE COVER APR 119355THOMAS J. O'CONNELL 129.92INV-2022-157

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022(PW)
06/25/2022HAND DRYER JUN HEROES PARK 119356THOMAS J. O'CONNELL 1,201.66INV-2022-158

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022APR HEROES PARK (PW)
06/25/2022REPAIRED BASEBALL FIELD LIGHTS 119357THOMAS J. O'CONNELL 5,792.08INV-2022-153

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
Item: 5
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Time:

Date:
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Taxes Withheld
CA 92679

0.0007/28/2022 69309OP
06/25/2022010570
06/25/2022REPAIR JUN EL TORO PARK (PW)
06/25/2022WALKWAY LIGHTS & POLE WIRING 119391THOMAS J. O'CONNELL 194.88INV-2022-156

0.00 DBA: LAKE FOREST ELECTRIC

TRABUCO CANYON
Total: 69309Check No. 9,401.87
Total for THOMAS J. O'CONNELL 9,596.75
TX 75320-3556

0.0007/14/2022 69217OP
07/14/20220626
07/14/2022FY 22/23 (CM)
07/14/2022ENERGOV SOFTWARE LICENSES 119156TYLER TECHNOLOGIES INC. 63,857.13025-380655

0.00 DALLAS
Total: 69217Check No. 63,857.13
Total for TYLER TECHNOLOGIES INC. 63,857.13
CA 90189-4766

0.0007/07/2022 69180OP
06/25/20222114
06/25/2022(CC)
06/25/2022REPLENISH POSTAGE METER JUN 119116U S POSTAL SERVICE 5,000.0006/24/2022

0.00 USPS/PITNEY BOWES

LOS ANGELES
Total: 69180Check No. 5,000.00
Total for U S POSTAL SERVICE 5,000.00
MO 63179-0428

0.0007/21/2022 69263OP
06/25/20222128
06/25/2022
06/25/2022CAL-CARD PURCHASES JUN 119229U.S. BANK CORPORATE PAYMENT 34,596.334348 2022-06-27

0.00 SYSTEMS
ST. LOUIS
MO 63179-0428

0.0007/21/2022 69263OP
06/25/20222128
06/25/2022
06/25/2022CAL-CARD PURCHASES JUN 119230U.S. BANK CORPORATE PAYMENT 4,429.286249 2022-06-27

0.00 SYSTEMS
ST. LOUIS
Total: 69263Check No. 39,025.61
Total for U.S. BANK CORPORATE PAYMENT 39,025.61
CA 92877-0102

0.0007/14/2022 69218OP
06/25/2022011138
06/25/2022NOTIFICATIONS JUN (PW)
06/25/2022UNDERGROUND SERVICES ALERT 119189UNDERGROUND SERVICE ALERT OF 219.55620220373

0.00 SOUTHERN CALIFORNIA
CORONA
Total: 69218Check No. 219.55
Total for UNDERGROUND SERVICE ALERT OF 219.55
Item: 5
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Time:

Date:
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Taxes Withheld
DC 20036

0.0007/07/2022 69181OP
07/07/20222129
07/07/2022DUES 2022 - 2023 (CD)
07/07/2022ANNUAL ASSOCIATE MEMBERSHIP 119124URBAN LAND INSTITUTE - 240.004295450

0.00 ORANGE COUNTY

WASHINGTON
Total: 69181Check No. 240.00
Total for URBAN LAND INSTITUTE - 240.00
CA 90670

0.0007/07/2022 69182OP
06/25/2022011620
06/25/2022(PW)
06/25/2022PARK JANITORIAL SERVICES JUN 119120VALLEY MAINTENANCE CORP. 3,862.0028443

0.00 SANTA FE SPRINGS
Total: 69182Check No. 3,862.00
Total for VALLEY MAINTENANCE CORP. 3,862.00
TX 75266-0108

0.0007/07/2022 69183OP
06/25/2022010673
06/25/2022SERVICE JUN (CM)
06/25/2022CELLULAR PHONES AND DATA 119118VERIZON WIRELESS 1,298.639908709619

0.00 DALLAS
TX 75266-0108

0.0007/07/2022 69183OP
06/25/2022010673
06/25/2022SERVICE JUN (CM)
06/25/2022CELLULAR PHONES AND DATA 119119VERIZON WIRELESS 263.089908319508

0.00 DALLAS
Total: 69183Check No. 1,561.71
TX 75266-0108

0.0007/28/2022 69310OP
07/28/2022010673
07/28/2022SERVICE JUL (CM)
07/28/2022CELLULAR PHONES AND DATA 119318VERIZON WIRELESS 3,670.579911023674

0.00 DALLAS
TX 75266-0108

0.0007/28/2022 69310OP
07/28/2022010673
07/28/2022SERVICE JUL (CM)
07/28/2022CELLULAR PHONES AND DATA 119360VERIZON WIRELESS 266.829910629073

0.00 DALLAS
Total: 69310Check No. 3,937.39
Total for VERIZON WIRELESS 5,499.10
TX 75312-3151

0.0007/14/2022 69219OP
07/14/2022011588
07/14/2022(CM)
07/14/2022VOIP SYSTEM JUL SKATE PARK 119145VONAGE BUSINESS 173.912182541

0.00 DALLAS
Item: 5
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Time:

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Taxes Withheld
TX 75312-3151

0.0007/14/2022 69219OP
07/14/2022011588
07/14/2022(CM)
07/14/2022VOIP SYSTEM JUL SPORTS PARK 119146VONAGE BUSINESS 573.752182540

0.00 DALLAS
TX 75312-3151

0.0007/14/2022 69219OP
07/14/2022011588
07/14/2022(CM)
07/14/2022VOIP SYSTEM JUL CIVIC CENTER 119147VONAGE BUSINESS 9,054.072182542

0.00 DALLAS
Total: 69219Check No. 9,801.73
Total for VONAGE BUSINESS 9,801.73
MO 63195-2818

0.0007/07/2022 69184OP
06/25/20222212
06/25/2022CD, CM)
06/25/2022CITY VEHICLE FUEL JUN (PS, PW, 119117VOYAGER FLEET SYSTEMS INC. 2,829.738690611272226

0.00 SAINT LOUIS
Total: 69184Check No. 2,829.73
Total for VOYAGER FLEET SYSTEMS INC. 2,829.73
CA 92610

0.0007/28/2022 69311OP
06/25/2022011867
06/25/2022
06/25/2022A/C UNIT REPAIR JUN LFSP (PW) 119384WHITE MECHANICAL INC 613.1222-1866

0.00 FOOTHILL RANCH
CA 92610

0.0007/28/2022 69311OP
06/25/2022011867
06/25/2022LFSP (PW)
06/25/2022A/C UNIT REPAIR/SERVICE JUN 119385WHITE MECHANICAL INC 1,042.0022-2046

0.00 FOOTHILL RANCH
Total: 69311Check No. 1,655.12
Total for WHITE MECHANICAL INC 1,655.12
CA 92883

0.0007/21/2022 69264OP
06/25/2022011790
06/25/2022(PW)
06/25/2022CA/CI SLURRY SEAL ZONE F JUN 119285Z&K CONSULTANTS, INC. 26,610.002038

0.00 CORONA
Total: 69264Check No. 26,610.00
Total for Z&K CONSULTANTS, INC. 26,610.00

0.00 0.00
5,004,471.05
5,004,471.05
5,004,471.05
Net Total:

Less Hand Check Total:

Grand Total:

Total Invoices: 254 Less Credit Memos:

Outstanding Invoice Total:

Item: 5
56 CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: Public Works
SUBJECT:

ACCEPTANCE OF PORTOLA CENTER IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT 17300, PHASE 1
RECOMMENDED ACTION(S):

1. Accept as complete the storm drain improvements constructed by USA Portola East, LLC, a California Limited Liability Company for Tract 17300, Phase 1.

2. Authorize the City Clerk to release Subdivision Improvement Faithful Performance and Subdivision Improvement Labor and Materials Bonds, both in the amount of $539,945.

EXECUTIVE SUMMARY:

On November 20, 2018, the City Council approved Final Tract Map No. 17300, which consists of a 223-numbered and 20-letter lot subdivision on 65.349 acres and a Subdivision Improvement Agreement with USA Portola East ("Portola"), a California Limited Liability Company. These approvals enabled the construction of 223 single-family residential units. The 20 lettered lots consist of eight lots for private street purposes, nine for open space and landscape purposes, two for access purposes and one for a 0.56 acre neighborhood park. All lettered lots will be maintained by the Homeowners Association ("HOA"). Portola divided the development into two phases. In accordance with the Subdivision Improvement Agreement, Portola submitted a Subdivision Improvement Faithful Performance and a Subdivision Improvement Labor and Materials Bond for the various subdivision improvements in both Phase 1 and Phase 2. The bond release request from Portola is only the storm drain improvements in Phase 1. The two bonds for the storm drain improvements are both in the amount of $539,945.

There is also a Subdivision Improvement Warranty Bond for 10% of the improvement costs. A video of the storm drain was completed by Portola. Staff Item: 6
57 2
1 1
4 reviewed the video and determined that the installation conforms to the approved plans, that all joints are sealed, and the storm drain is clear of debris. The storm drain improvements will be maintained by the HOA. Staff recommends the City Council accept the storm drain improvements for Tract 17300, Phase 1 and authorize the release of the Subdivision Improvement Faithful Performance and Labor and Materials bonds. Staff also recommends the City Council authorize the City Clerk to release the Subdivision Improvement Warranty Bond for the storm drain improvements one year after acceptance with the concurrence of the Director of Public Works/City Engineer. The release of bonds for the other subdivision improvements for both Phase 1 and Phase 2 will occur later, as these improvements are not yet completed.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

1. Location map for Tract 17300

2. Request for bond release from Portola Center
Initiated By: Douglas A. Erdman, P. E., Assistant City Engineer Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 6
58 Item: 6
59 Item: 6
60 Item: 6
61 Item: 6
62 CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: City Clerk
SUBJECT:

SECOND READING AND ADOPTION OF ORDINANCE NO. 354, AN

ORDINANCE AMENDING LAKE FOREST MUNICIPAL CODE (LFMC)
SECTION 9.04.030, CHAPTER 9.162, SECTION 9.184.020, AND SECTION

9.184.040 TO REQUIRE A WIRELESS COMMUNICATION FACILITY (WCF) PERMIT FOR CLASS 4, CLASS 7, AND CLASS 8 WCFS, IN LIEU OF A

CHANGED PLAN AND SITE DEVELOPMENT PERMIT RESPECTIVELY, AND

PROCESSING PROCEDURES FOR CONSISTENCY WITH STATE AND

FEDERAL LAW
RECOMMENDED ACTION(S):

1. Conduct Second Reading of Ordinance No. 354 entitled: AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING SECTION 9.04.030, CHAPTER 9.162, SECTION 9.184.020, AND SECTION 9.184.040 OF THE LAKE FOREST MUNICIPAL CODE

REGARDING WIRELESS COMMUNICATION FACILITIES AND FINDING THE ACTION EXEMPT FROM CEQA.

2. Adopt Ordinance No. 354.

EXECUTIVE SUMMARY:

During its regular meeting of July 19, 2022, the City Council considered and conducted the first reading of Ordinance No. 354. This ordinance authorizes amendments to the Lake Forest Municipal Code (LFMC) and establishes a new wireless communication facility (WCF) permit for Class 4, Class 7, and Class 8 WCFs. Providing these changes ensures the LFMC complies with State and Federal law. Currently, staff recommends the City Council conduct the second reading and adopt the aforementioned ordinance.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

Item: 7
63 ATTACHMENTS:

Ordinance No. 354
Initiated By: Vanessa Hall, Interim Assistant City Clerk Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 7
64 ATTACHMENT
Item: 7
65 5
0 9
8 3
ORDINANCE NO. 354

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

LAKE FOREST, CALIFORNIA, AMENDING SECTION

9.04.030, CHAPTER 9.162, SECTION 9.184.020, AND
SECTION 9.184.040 OF THE LAKE FOREST MUNICIPAL

CODE REGARDING WIRELESS COMMUNICATION

FACILITIES AND FINDING THE ACTION EXEMPT FROM
CEQA.

WHEREAS, Government Code, Section 65800 et seq. authorizes the City of Lake Forest (“City”) to adopt and administer zoning laws, ordinances, rules and regulations as a means of implementing the General Plan; WHEREAS, the City adopted a Zoning Code, which is provided in Title 9 of the Lake Forest Municipal Code;
WHEREAS, the City Council has adopted various regulations and requirements applicable to wireless communication facilities (WCFs) to regulate the various health, welfare, and safety impacts presented by the proliferation of WCFs and to balance these impacts with the interests of consumers in receiving the benefits of wireless technologies;
WHEREAS, federal and State law, including various Federal Communications Commission (FCC) orders and regulations, place significant procedural and substantive limits on the City’s exercise of local control over WCF matters; WHEREAS, the purpose of this Ordinance is to update and establish comprehensive standards and regulations regarding the siting, development, and operation of wireless telecommunication facilities within the City in a manner consistent with State and federal law;
WHEREAS, the City’s WCF regulations were last amended by the City Council in 2019 (Ord. No. 321) to address changes in federal law embodied in the FCC’s Small Cell Order (FCC 18-133). Since that time, there have been court decisions with respect to the FCC Small Cell Order, as well as further changes to FCC wireless regulations and state law affecting local wireless siting authority; WHEREAS, the proposed updates contained in this Ordinance respond to current wireless communication facility trends, updates in laws and regulations, clarify the City’s review procedures and information necessary to analyze wireless applications, and provide generally applicable development standards, and other matters to interpreting the City’s General Plan to improve the effectiveness of the City’s regulations, and reflect the values of the City;
WHEREAS, Section 9.196.040 of the Zoning Code and California Government Item: 7
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0 9
8 3
Code section 65854 require the Planning Commission and the City Council to conduct public hearings on Zoning Code amendments. The Planning Commission’s action on proposed Zoning Code amendments shall be forwarded to the City Council as a recommendation;
WHEREAS, the Director of Community Development prepared an exhibit of the proposed ordinance, including the proposed language and terminology, and any additional information and documents deemed necessary for the Planning Commission to take action;
WHEREAS, on May 26, 2022, the City gave public notice of a Planning Commission public hearing to be held to consider Zoning Code Amendment ZC 09-21- 5462 by advertisement in a newspaper of general circulation; WHEREAS, the Director of Community Development made the exhibit available for public inspection in the Community Development Department offices and supplied it at cost to all persons desiring a copy, at least ten (10) days prior to the scheduled Planning Commission public hearing date in accordance with Section 9.196.020 of the Municipal Code;
WHEREAS, on June 9, 2022, the Planning Commission held a duly noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning amendments to Title 9 of the Lake Forest Municipal Code, provided comments on the amendments, and voted to forward the proposed ordinance to the City Council with a recommendation in favor of its adoption; WHEREAS, on July 7, 2022, the City gave public notice of a City Council public hearing to be held to consider Zoning Code Amendment ZC 09-21-5462 by advertisement in a newspaper of general circulation and posted the public notice at City Hall;
WHEREAS, on July 12, 2022, the City Clerk made the ordinance and all relevant documents available for public inspection in the City Clerk’s office, at least five (5) days prior to the scheduled City Council public hearing date in accordance with Section

9.196.020 of the Municipal Code;
WHEREAS, on July 19, 2022, the City Council considered the staff report, recommendations by staff, and public testimony regarding amendments to Title 9 of the Municipal Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council finds that this Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. The Ordinance does Item: 7
67 5
0 9
8 3
not authorize any specific development or installation on any specific piece of property within the City’s boundaries. Moreover, when and if an application for installation is submitted, the City will at that time conduct preliminary review of the application in accordance with CEQA. Alternatively, even if the Ordinance is a “project” within the meaning of State CEQA Guidelines section 15378, the Ordinance is exempt from CEQA on multiple grounds. The Ordinance is exempt CEQA because the City Council’s adoption of the Ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. (State CEQA Guidelines, § 15061(b)(3)). That is, approval of the Ordinance will not result in the actual installation of any facilities in the City. In order to install a facility in accordance with this Ordinance, the wireless provider would have to submit an application for installation of the wireless facility. At that time, the City will have specific and definite information regarding the facility to review in accordance with CEQA.

And, in fact, the City will conduct preliminary review under CEQA at that time.

Moreover, in the event that the Ordinance is interpreted so as to permit installation of wireless facilities on a particular site, the installation would be exempt from CEQA review in accordance with either State CEQA Guidelines section 15302 (replacement or reconstruction), State CEQA Guidelines section 15303 (new construction or conversion of small structures), and/or State CEQA Guidelines section 15304 (minor alterations to land). The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Orange within five working days of the passage and adoption of the Ordinance.

SECTION 2. Based on the entire record before the City Council, and all written and oral evidence presented, the City Council hereby finds that Zoning Code Amendment ZC 09-21-5462 is consistent with the City’s adopted General Plan. Specifically, General Plan Public Facilities Element Goal PF-7: A community with a modern telecommunications system that improves communication, business development, and provides equitable access; and Action PF-7: Periodically review and revise existing City ordinances regulating the placement, maintenance, and operation of cell facilities; revise as needed to implement the General Plan; and Economic Development Policy ED-2:

Processes. Review, and streamline as appropriate, City regulations, processes, and procedures that impact business development and operations; and Land Use Action LU-2c: Periodically review and amend (as needed) the Zoning Ordinance, City Subdivision Regulations, and Grading Regulations to provide consistency with new state legislation and court decisions. Review and amend Zoning Ordinance to clarify permitted and conditionally permitted uses in all districts. This Zoning Code Amendment furthers these goals, policies, and actions by updating the City's regulations to achieve consistency with federal and state law and making certain refinements to ensure that the Zoning Code is consistent and clear and provides for streamlined approval processes for Item: 7
68 5
0 9
8 3
wireless communication facilities. Therefore, the Zoning Code Amendment is consistent with the General Plan.

SECTION 3. The following definitions found in Subsection D of Section

9.04.030 of Title 9 of the Lake Forest Municipal Code are hereby deleted in their entirety:
“Major Wireless Facility: A wireless communication facility that is either ground-mounted or roof-mounted; provided that, a roof-mounted facility screened on all four (4) sides by solid material that does not exceed the maximum height of the applicable zoning district shall be deemed a minor facility. Operational standards and requirements are found in Chapter

9.162.”
“Minor Wireless Facility: A wireless communication facility that is either wall-mounted, or utility-mounted, or roof-mounted in such a manner that the entire facility is screened by solid material on four (4) sides and does not exceed the maximum height of the applicable zoning district.

Operational standards and requirements are found in Chapter 9.162.” SECTION 4. Section 9.162.020 of Title 9 of the Lake Forest Municipal Code is hereby amended in its entirety to read as follows:

9.162.020 Applicability.

A. The following uses shall be exempt from the provisions of this chapter until such time as federal regulations are repealed or amended to eliminate the necessity of the exemption:

1. Any satellite antenna that is one (1) meter (39.37 inches) or less in diameter and is designed to receive direct broadcast satellite service, including direct- to-home satellite service, or to receive or transmit fixed wireless signals as defined by Section 207 of the Telecommunications Act of 1996, Title 47 of the Code of Federal Regulations, and any interpretive decisions thereof issued by the Federal Communications Commission;

2. Any satellite antenna that is two (2) meters (78.74 inches) or less in diameter and is located in any of the City’s commercial or industrial zoning districts;

3. Any antenna structure that is one (1) meter (39.37 inches) or less in diameter or diagonal measurement and is designed to receive multipoint distribution service, provided that no part of the antenna structure extends more than twelve (12) feet above the principal building on the same lot.

B. The following uses shall be exempt from the provisions of this chapter at all times:

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1. Any antenna structure that is designed to receive over-the-air UHF and/or VHF television broad-cast transmission;

2. Any antenna structure that is designed to receive over-the-air AM and/or FM radio broadcast transmission;

3. Any antenna structure used by authorized amateur radio stations licensed by the Federal Communications Commission;

4. Any wireless facilities located within a structure and intended to provide wireless service only within the same structure, including Wi-Fi hotspots and access points;

5. Ordinary maintenance of any existing wireless communications facility; and

6. Placement of a temporary facility for a period of not more than thirty (30) days following declaration of an emergency or disaster.

SECTION 5. Section 9.162.030 of Title 9 of the Lake Forest Municipal Code is hereby amended in its entirety to read as follows:

9.162.030 Definitions.

For purposes of this chapter, the following words, terms, phrases, and their derivations shall have the meanings given in this chapter. The word “shall” is always mandatory and not merely directory.
“Antenna” means any system of wires, poles, rods, reflecting discs, or similar devices used in wireless communications for the transmission or reception of radio frequency signals (RF) or electromagnetic waves when such system is operated or operating from a fixed location.
“Antenna support structure” or “support structure” means any structure which is used to support, house, or conceal antennas and any related appurtenances. “Base station” means the same as in 47 C.F.R. Section 1.6002(g)(1) and (2), as may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a structure or equipment at a fixed location that enables FCC- licensed or authorized wireless communications between user equipment and a communications network. The term does not encompass a tower as defined herein, or any equipment associated with a tower. Base station includes, without limitation:

1. Equipment associated with wireless communications services such as private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul.

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2. Radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration (including Distributed Antenna Systems ("DAS") and small-cell networks).

3. Any structure other than a tower that, at the time the relevant application is filed with the City under this chapter, supports or houses equipment described in paragraphs (a)-(b) above and has been previously reviewed and approved by the City. “Camouflage” means the manners and methods by which a wireless communication facility is designed to be concealed and blend the facility with the surrounding environment.
“City property” means any property in which the City holds a legal interest, including, but not limited to, the public right-of-way. “Collocation” means the same as defined by the FCC:

1. When used in the context of an eligible facilities request, the definition in 47 C.F.R. § 1.6100(b), as may be amended from time to time, applies.

2. When not used in the context of an eligible facilities request, the definition in 47 C.F.R. § 1.6002(g), as may be amended from time to time, applies. “Director” means the Director of Community Development or designee. “Eligible facility request” means the same as defined by the FCC at 47 C.F.R. §

1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any request for modification of an existing tower or base station that, within the meaning of Section 6409(a) of the Middle Class Tax Relief Act and Job Creation Act of 2012, 47 U.S.C. § 1455(a), does not substantially change the physical dimensions of that tower or base station, and involves (a) the collocation of new transmission equipment, (b) the removal of transmission equipment, or (c) the replacement of transmission equipment.
"Eligible support structure" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any existing tower or base station that exists at the time the application is filed with the City.
"Existing" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a constructed tower or base station is existing for purposes of an eligible facilities request if has been previously reviewed and approved under the applicable City zoning or siting process, or under another applicable state or local regulatory review process, provided that a tower that has not been reviewed and approved because it was not in a zoned area when it was built, but was lawfully constructed, is "existing" for purposes of this definition.

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“Facility class” means the type of facility as defined in Section 9.162.050. “FCC” means the Federal Communications Commission of the United States. “Ordinary maintenance” means inspections, testing, and modifications to maintain functional capacity, aesthetic and structural integrity. Ordinary maintenance may include “like for like” replacement of antennas with new antennas of the same size, dimensions, shape, and color, and/or “like for like” replacement of equipment within an existing equipment room or enclosure without expansion of the room or enclosure. “Service provider” means the company or organization that provides and operates the wireless communication network.
“Site” means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: For towers other than towers in the public rights-of-way, the current boundaries of the leased or owned property surrounding the tower and any access or utility easements currently related to the site, and, for other eligible support structures, further restricted to the area in proximity to the structure and to other transmission equipment already deployed on the ground. The current boundaries of a site are the boundaries that existed as of the date that the original support structure or a modification to that structure was last reviewed and approved by a State or local government, if the approval of the modification occurred prior to the Middle-Class Tax Relief Act and Job Creation Act of 2012, 47 U.S.C. § 1455(a) or otherwise outside of the Section 6409(a) process.
“Small cell” or “Small cell facility” shall have the same meaning as “small wireless facility” in 47 C.F.R. Section 1.6002(l), as it may be amended from time to time, or any successor provision (which is a personal wireless services facility that meets the following conditions that, solely for convenience, have been set forth below):

1. The facility:
a. Is mounted on a structure fifty (50) feet or less in height, including antennas, as defined in 47 C.F.R. Section 1.1320(d), or b. Is mounted on a structure no more than ten (10) percent taller than other adjacent structures, or
c. Does not extend an existing structure on which it is located to a height of more than fifty (50) feet or by more than ten (10) percent, whichever is greater;

2. Each antenna associated with the deployment, excluding associated antenna equipment (as defined in the definition of antenna in 47 C.F.R. Section

1.1320(d)), is no more than three (3) cubic feet in volume; Item: 7
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3. All other wireless equipment associated with the structure, including the wireless equipment associated with the antenna and any pre-existing associated equipment on the structure, is no more than twenty-eight (28) cubic feet in volume.

4. The facility does not require antenna structure registration under 47 C.F.R.

Part 17;

5. The facility is not located on Tribal lands, as defined under 36 C.F.R.

Section 800.16(x); and

6. The facility does not result in human exposure to radiofrequency radiation in excess of the applicable safety standards specified in 47 C.F.R. Section 1.1307(b). “Stealth” means designed to look like something other than a WCF by incorporating camouflaging.
"Substantial change" means the same as defined by the FCC at 47 C.F.R. §

1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a modification substantially changes the physical dimensions of an eligible support structure if it meets the following criteria:

1. For a tower not located in the public rights-of-way:
a. The height of the tower is increased by (i) more than ten (10) percent, or (ii) by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty (20) feet, whichever is greater; or b. There is added an appurtenance to the body of the tower that would protrude from the edge of the tower by (i) more than twenty (20) feet, or (ii) more than the width of the tower at the level of the appurtenance, whichever is greater.

2. For a tower located in the public rights-of-way and for all base stations:
a. The height of the tower or base station is increased by more than ten (10) percent or ten (10) feet, whichever is greater; or
b. There is added an appurtenance to the body of that structure that would protrude from the edge of that structure by more than six (6) feet; or c. It involves the installation of ground cabinets that are more than ten (10) percent larger in height or overall volume than any other ground cabinets associated with the structure; or
d. It involves the installation of any new equipment cabinets on the ground if there is no pre-existing ground cabinet associated with that structure.

3. For any eligible support structure:

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a. It involves the installation of more than four (4) cabinets; or b. The proposed modification entails any excavation or deployment outside of the current site, except that for towers not in the public rights-of-way, it entails any excavation or deployment of transmission equipment outside of the current site by more than 30 feet in any direction. The site boundary from which the 30 feet is measured excludes any access or utility easements currently related to the site; or c. The proposed modification would defeat the concealment elements of the eligible support structure; or
d. The proposed modification would not comply with the conditions associated with the prior siting approval of construction or modification of the eligible support structure or base station, unless the non-compliance is due to an increase in height, increase in width, addition of cabinets, or new excavation that does not exceed the corresponding thresholds in this Section.

4. To measure changes in height for the purposes of this Section, the baseline is:
a. For deployments that are or will be separated horizontally, such as on buildings’ rooftops, measured from the original support structure; b. For all others, measured from the tower or base station, inclusive of originally approved appurtenances and any modifications that were approved by the City prior to February 22, 2012.
“Temporary facility” means a wireless communications facility installed and maintained for a period not to exceed ninety (90) days. "Tower" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: Any structure built for the sole or primary purpose of supporting any FCC-licensed or authorized antennas and their associated facilities, including structures that are constructed for wireless communications services including, but not limited to, private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul, and the associated site. This term does not include a base station.
"Transmission equipment" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: Equipment that facilitates transmission for any Commission-licensed or authorized wireless communication service, including, but not limited to, radio transceivers, antennas, coaxial or fiber-optic cable, and regular and backup power supply. The term includes equipment associated with wireless communications services including, but not limited to, private, broadcast, and public Item: 7
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safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul.
“Utility mounted” means mounted to an existing above-ground utility structure located on utility easements or property, including water tanks and/or structures specifically designed and originally installed to support electrical distribution lines.

Structures in the public right-of-way are not considered utility structures for the purposes of this chapter.
“Wi-Fi” means a local area wireless technology that allows electronic devices to exchange data or connect to the internet.
“Wireless communication facility,” “WCF” or “facility” means the transmitters, antenna structures and other types of installations used for the provision of wireless services at a fixed location, including, without limitation, any associated tower(s), support structure(s), and base station(s).
“Wireless communication facility permit” means a non-discretionary permit to establish a wireless communication facility or component thereof, issued by the Director, and applicable to facility classes specified in Section 9.162.050.” SECTION 6. Section 9.162.040 of Title 9 of the Lake Forest Municipal Code is hereby amended in its entirety to read as follows:

9.162.040 Facility classes.

The following terms shall have the meanings provided.

A. Class 1 Facility. A Class 1 facility is a stealth facility located outside of the public right-of-way and consisting of any facility that is designed to look like something other than a WCF. For example, a Class 1 stealth facility would include a facility that is architecturally integrated into a building or other concealing structure not primarily designed or built for the purpose of supporting a wireless communication facility, such that no portion of any antenna, antenna equipment, or any other apparatus associated with the function of the facility is visible. The concealment elements shall have an aesthetically pleasing design which fits into the context of its surrounding.

B. Class 2 Facility. A Class 2 facility is located outside of the public right-of- way and consists of camouflaged, minimally-visible, and contextually compatible antennas, antenna equipment, or any other apparatus associated with the function of the facility affixed to an existing or proposed structure not primarily designed or built for the purpose of supporting a wireless communication facility including, but not limited to, antennas mounted to and that may be painted to match the exterior of a building or façade.

C. Class 3 Facility. A Class 3 facility is located outside of the public right-of- way and consists of antennas, antenna equipment, or any other apparatus associated Item: 7
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with the function of the facility mounted on or within a freestanding structure built for the sole purpose of supporting antennas including, but not limited to, an enclosed tower, simulated tree, faux-water tower or obelisk. Class 3 facilities shall include design elements which serve to camouflage or conceal antennas and other apparatus and achieve an aesthetically pleasing, contextually appropriate design.

D. Class 4 Facility. A Class 4 facility consists of a wireless communication facility, including a small cell facility and excluding an eligible facilities request (Class 7), that is located in the public right-of-way or on a private street.

E. Class 5 Facility. A Class 5 facility consists of a facility installed for use on a temporary basis not to exceed ninety (90) days, except as exempted pursuant to Section 9.162.020.B(2) and as may be extended pursuant to Section 9.162.050(E)(5).

F. Class 6 Facility. A Class 6 facility consists of antennas affixed to an existing water tank, electrical transmission lattice tower, utility tower or other similar public utility structure or apparatus serving a primary function unrelated to the wireless communication facility and not located in the public right-of-way.

G. Class 7 Facility. A Class 7 facility collocation is an existing facility subject to an eligible facilities request.

H. Class 8 Facility. A Class 8 facility collocation is an existing facility subject to a collocation request submitted pursuant to Government Code Section 65850.6.

SECTION 7. Section 9.162.050 of Title 9 of the Lake Forest Municipal Code is hereby amended in its entirety to read as follows:

9.162.050 Requirements applicable by facility class.

All entitlements required by this chapter shall be processed in accordance with the provisions of Chapter 9.184 and the additional application requirements, findings and requirements listed herein. In the event of conflict between the provisions of Chapter 9.184 and this Chapter 9.162, the provisions of this chapter shall prevail.

A. Class 1 Facilities (Stealth)—Requirements.

1. Required Permit. Administrative site development permit, subject to Director approval. No public hearings or public notification shall be required.

2. Facility Design. All components of a Class 1 facility, including antennas, equipment, cables/wires, mounting brackets and any other apparatus and appurtenances shall be stealth by being fully concealed and/or camouflaged with contextually compatible/site appropriate materials and screening.

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3. Maximum Height. Except as may be approved pursuant to Section

9.162.070, a Class 1 facility shall not exceed the overall height of the structure on which it is mounted by more than ten (10) feet.

B. Class 2 Facilities (Camouflaged-Attached)—Requirements.

1. Required Permit. Use permit, subject to Planning Commission approval.

Public notification and a public hearing shall be required in accordance with 9.184.020.

2. Facility Design. All unscreened antennas and appurtenances, including mounting brackets, cable trays, conduit and other similar apparatus shall be painted or otherwise coated to match the predominant color of the structure on which they are mounted or otherwise camouflaged to blend with the predominant visual background and/or adjacent architecture.

3. Maximum Height. Except as may be approved pursuant to the provisions of Section 9.162.070, a Class 2 facility shall not exceed the overall height of the structure on which it is mounted by more than ten (10) feet.

C. Class 3 Facilities (Camouflaged-Freestanding)—Requirements.

1. Required Permit. Use permit, subject to Planning Commission approval.

Public notification and a public hearing shall be required in accordance with 9.184.020.

2. Maximum Height. Except as may be approved pursuant to the provisions of Section 9.162.070, the maximum height of a Class 3 facility shall be thirty-five (35) feet, zero (0) inches.

3. Minimum Setbacks.
a. From non-residential property lines: as required pursuant to Section

9.72.100, Non-residential building setbacks, or the applicable planned community text. b. From residential property lines: twenty-five (25) feet, zero (0) inches.

D. Class 4 Facilities (Facilities in the Right-of-Way)—Requirements.

1. Required Permit. Wireless communication facility permit, subject to Director approval. The wireless communication facility permit application shall be acted upon administratively by the Director. No public hearing or public notification shall be required.

2. Facility Design.
a. Wireless communication facilities in the public right-of-way and on private streets shall conform to the location and design standards set through a resolution adopted by the City Council and updated from time to time. The Planning Commission Item: 7
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is authorized to adopt minor changes to the Council-approved location and design standards through a resolution. For purposes of this section, “minor changes” include amendments of no significant effect that comply with the spirit and intent of the original Council action.

3. License Agreement.
a. All Class 4 facilities installed on a City-owned pole or other City-owned apparatus, and any associated equipment installed on the ground in the public right-of- way, shall require approval of a communications site license agreement by the City Council.
b. The required license agreement shall be approved prior to the approval of any permit required by this chapter. Review and processing of the license agreement and required permit application may occur simultaneously subject to written acknowledgement of risk by the applicant in a form as determined by the City Manager in consultation with the City Attorney. This subsection does not require the City to agree to any license agreement.

4. Authority to Use Right-of-Way. No Class 4 facilities may be located in the public right-of-way unless the applicant executes a license agreement as set forth in subsection (D)(3) with the City, if applicable, and the applicant has the legal right to access the right-of-way under Public Utilities Code Section 7901 or other applicable law.

E. Class 5 Facilities (Temporary)—Requirements.

1. Required Permit.
a. Non-Residential Zone. Administrative site development permit subject to Director approval. No public hearings or public notification shall be required. b. Residential Zone. Use permit subject to Planning Commission approval.

Public notification and a public hearing shall be required in accordance with 9.184.020.

2. Facility Design.
a. Appropriate screening measures shall be determined through the application review and permitting process with consideration to the location and temporary nature of the installation.
b. The facility shall not be located in any required vehicle or pedestrian circulation area such that it interferes with, or in any way impairs, the utility or intended function of such area.
c. May displace one or more parking stalls only if the number of on-site parking stalls exceeds the Code required number of parking stalls for the on-site use(s) and the facility displaces only surplus parking stalls.

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3. Maximum Height. Thirty-five (35) feet, zero (0) inches or as approved by the Planning Commission.

4. Setbacks. Class 5 facilities shall be set back from all residential dwellings a distance equal to or greater than the height of the facility.

5. Time Limit. Shall be operated and maintained for a maximum of ninety (90) days. A single time extension not exceeding sixty (60) days may be granted by the Director based on reasonable cause, unless otherwise restricted by a condition of approval of the original entitlement.

F. Class 6 Facilities (Utility Mounted)—Requirements.

1. Required Permit. Administrative site development permit subject to Director approval. No public hearings or public notification shall be required.

2. Facility Design. Antennas and related apparatus, including, but not limited to, mounting brackets, cable trays and conduit shall be concealed where feasible or, where concealment is infeasible, painted to match the color of the support structure.

3. Maximum Height. Class 6 facilities shall not exceed the height of the utility structure upon which the facility is mounted.

G. Class 7 Facilities (Eligible Facility Requests)—Requirements.

1. Required Permit. Wireless communication facility permit subject to Director approval. The wireless communication facility permit application shall be acted upon administratively by the Director. There are no public hearing or public notification requirements. If the facility if located in the public right-of-way, the applicant must submit any supplemental application form required by the City. The Director may condition the modification on compliance with applicable building codes or reasonable health and safety standards.

2. Requirements. To the extent expressly required by Section 6409 of the Middle-Class Tax Relief and Job Creation Act of 2012 (codified at 47 U.S.C. § 1455) as implemented by 47 C.F.R. Section 1.6100, the City shall review and approve modifications to eligible facilities. Any applicant wishing to process a facility modification under this subsection shall inform the City of this request when submitting its initial application and shall provide the City with such evidence as reasonably required by the City to demonstrate that this subsection and applicable Federal law applies.

3. Effect of Changes to Federal Law. This subsection does not and shall not be construed to grant any rights beyond those granted by Section 6409 of the Middle- Class Tax Relief and Job Creation Act of 2012 (codified at 47 U.S.C. § 1455) as implemented by 47 C.F.R. Section 1.6100. In the event Section 6409 of the Middle- Class Tax Relief and Job Creation Act of 2012 (codified at 47 U.S.C. § 1455) or 47 C.F.R. Section 1.6100 are stayed, amended, revised or otherwise not in effect, no Item: 7
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modifications to an eligible facility shall be processed or approved under this subsection G.

H. Class 8 Facilities (Government Code Section 65850.6 Collocations)— Processing Procedures.

1. Collocation facilities are allowed by right when proposed on a wireless telecommunications collocation facility that was subject to an issued discretionary permit and an environmental impact report was certified, or a negative declaration or mitigated negative declaration was adopted for the wireless telecommunication collocation facility in compliance with the California Environmental Quality Act and the collocation facility incorporates required mitigation measures specified in that environmental impact report, negative declaration, or mitigated negative declaration.

2. Required Permit. Wireless communication facility permit subject to Director approval. The wireless communication facility permit application shall be acted upon administratively by the Director. There are no public hearing or public notification requirements. If the facility if located in the public right-of-way, the applicant must submit any supplemental application form required by the City. The Director may condition the modification on compliance with applicable building codes or reasonable health and safety standards.

3. Facility Design. The proposed collocation facility shall comply with all applicable design and development standards as published and updated from time to time by the Director in accordance with Section 9.162.080.

I. Conditions of Approval.

1. Generally. In addition to any supplemental conditions imposed by the Director or designee, or relevant approving authority as the case may be, all permits granted pursuant to this chapter or by operation of law shall be subject to the following conditions, unless modified by the approving authority:
a. Code Compliance. The permittee shall at all times maintain compliance with all applicable federal, state and local laws, regulations and other rules. b. Permit Duration. Unless otherwise specified, a permit issued pursuant to this chapter shall be valid for a period of ten (10) years, unless pursuant to another provision of the Code or these conditions, it expires sooner or is terminated. At the end of ten (10) years from the date of issuance, such permit shall automatically expire, unless an extension or renewal has been granted. A person holding a such a permit must either (1) remove the facility within thirty (30) days following the permit’s expiration (provided that removal of support structure owned by City, a utility, or another entity authorized to maintain a support structure in the right of way need not be removed, but must be restored to its prior condition, except as specifically permitted by the City); or (2) at least ninety (90) days prior to expiration, submit an application to renew the permit, which application must, among all other requirements, demonstrate that the Item: 7
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impact of the wireless communications facility cannot be reduced. The wireless communications facility must remain in place until it is acted upon by the City and all appeals from the City’s decision exhausted.
c. Timing of Installation. The installation and construction authorized by a permit issued pursuant to this chapter shall begin within one (1) year after its approval, or it will expire without further action by the City. The installation and construction authorized by a permit issued pursuant to this chapter shall conclude, including any necessary post-installation repairs and/or restoration to the site, within ninety (90) days following the day construction commenced. Permittee may request an extension for good cause by submitting documentation demonstrating that installation and construction cannot be completed within ninety (90) days. Good cause shall include but not be limited to bona fide delays due to supply chain disruption or inclement weather. d. Inspections; Emergencies. The City or its designee may enter onto the facility area to inspect the facility upon forty-eight (48) hours prior notice. The permittee shall cooperate with all inspections and may be present for any inspection of its facility by the City. The City reserves the right to enter or direct its designee to enter the facility and support, repair, disable, or remove any elements of the facility in emergencies or when the facility threatens imminent harm to persons or property. The City shall make an effort to contact the permittee prior to disabling or removing any facility elements, but in any case shall notify permittee within twenty-four (24) hours of doing so. e. Contact. The permittee shall at all times maintain accurate contact information for all parties responsible for the facility, which shall include a phone number, street mailing address and email address for at least one natural person. f. Insurance. Permittees for a Class 4 Facility or a WCF located on City- owned property shall obtain and maintain insurance coverage throughout the term of the permit insurance coverage. Permittee shall furnish to the City insurance, evidenced by a certificate of insurance naming the City as additional insured, in form satisfactory to the City, with limits for personal injury of not less than $1,000,000 for any one person and not less than $3,000,000 for any one accident and not less than $100,000 for any one accident and $500,000 in the aggregate for property damage, insuring the City, its officers, employees and agents against any liability for personal injury or property damage, directly or indirectly resulting from or arising out of the granting of any such permit or any such construction or the method and manner of doing any work permitted or required by any such permit or under this article or from the maintenance and repair of said improvements during a one-year period following completion of said improvement, or any negligent act or omission in connection therewith on the part of the permittee, permittee’s employees or agents.
g. Indemnities. The permittee and, if applicable, the owner of the property upon which the wireless communications facility is installed shall defend, indemnify and hold harmless the City, its agents, officers, officials, and employees (i) from any and all damages, liabilities, injuries, losses, costs, and expenses, and from any and all claims, demands, law suits, writs of mandamus, and other actions or proceedings brought Item: 7
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against the city or its agents, officers, officials, or employees to challenge, attack, seek to modify, set aside, void or annul the city’s approval of the permit, and (ii) from any and all damages, liabilities, injuries, losses, costs, and expenses, and any and all claims, demands, law suits, or causes of action and other actions or proceedings of any kind or form, whether for personal injury, death or property damage, arising out of or in connection with the activities or performance of the permittee or, if applicable, the property owner or any of each one’s agents, employees, licensees, contractors, subcontractors, or independent contractors. In the event the city becomes aware of any such actions or claims the city shall promptly notify the permittee and, if applicable, the property owner and shall reasonably cooperate in the defense. The City shall have the right to approve, which approval shall not be unreasonably withheld, the legal counsel providing the City’s defense, and the property owner and/or permittee (as applicable) shall reimburse City for any costs and expenses directly and necessarily incurred by the City in the course of the defense.
h. Performance Bond. Permittees for a Class 4 Facility or a WCF located on City-owned property shall file with the City and shall maintain in good standing throughout the term of the approval, a performance bond or other surety or another form of security for the removal of the facility in the event that the use is abandoned or the permit expires, or is revoked, or is otherwise terminated. The security shall be in the amount equal to one hundred percent (100%) of the cost of physically removing the facility and all related facilities and equipment on the site, based on the higher of two contractor’s quotes for removal that are provided by the permittee. The permittee shall reimburse the city for staff time associated with the processing and tracking of the bond, based on the hourly rate adopted by the City Council. Reimbursement shall be paid when the security is posted and during each administrative review. i. Adverse Impacts on Adjacent Properties. Permittee shall undertake all reasonable efforts to avoid undue adverse impacts to adjacent properties and/or uses that may arise from the construction, operation, maintenance, modification, and removal of the facility.
j. Noninterference. Permittee shall not move, alter, temporarily relocate, change, or interfere with any existing structure, improvement, or property without the prior consent of the owner of that structure, improvement, or property. No structure, improvement, or property owned by the City shall be moved to accommodate a permitted activity or encroachment, unless the City determines that such movement will not adversely affect the City or any surrounding businesses or residents, and the permittee pays all costs and expenses related to the relocation of the City's structure, improvement, or property. Prior to commencement of any work pursuant to a permit issued pursuant to this chapter, the permittee shall provide the City with documentation establishing to the City's satisfaction that the Permittee has the legal right to use or interfere with any other structure, improvement, or property within the public right-of-way or City utility easement to be affected by permittee's facilities. k. No Right, Title, or Interest. The permission granted by a wireless communication facility permit issued pursuant to Chapter 9.162 shall not in any event Item: 7
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constitute an easement on or an encumbrance against the public right-of-way. No right, title, or interest (including franchise interest) in the public right-of-way, or any part thereof, shall vest or accrue in Permittee by reason of a wireless communication facility permit issued pursuant to Chapter 9.162 or the issuance of any other permit or exercise of any privilege given thereby.
l. No Possessory Interest. No possessory interest is created by a permit issued pursuant to this chapter. However, to the extent that a possessory interest is deemed created by a governmental entity with taxation authority, permittee acknowledges that City has given to permittee notice pursuant to California Revenue and Taxation Code Section 107.6 that the use or occupancy of any public property pursuant to a permit issued pursuant to this chapter may create a possessory interest which may be subject to the payment of property taxes levied upon such interest.

Permittee shall be solely liable for, and shall pay and discharge prior to delinquency, any and all possessory interact taxes or other taxes, fees, and assessments levied against permittee’s right to possession, occupancy, or use of any public property pursuant to any right of possession, occupancy, or use created by this permit. m. General Maintenance. The site and the facility, including, but not limited to, all landscaping, fencing, and related transmission equipment, must be maintained in a neat and clean manner and in accordance with all approved plans. All graffiti on facilities must be removed at the sole expense of the permittee within forty-eight (48) hours after notification from the City.
n. RF Exposure Compliance. All facilities must comply with all standards and regulations of the FCC and any other state or federal government agency with the authority to regulate RF exposure standards. After transmitter and antenna system optimization, but prior to unattended operations of the facility, permittee or its representative must provide to City confirmation that the facilities are in compliance with the FCC OET Bulletin 65 RF emissions safety rules for general population/uncontrolled RF exposure in all sectors.
o. Testing. Testing of any equipment shall take place on weekdays only, and only between the hours of 8:30 a.m. and 4:30 p.m., except that testing is prohibited on holidays.
p. Modifications. No changes shall be made to the approved plans without review and approval in accordance with this chapter.
q. Agreement with City. If not already completed, permittee shall enter into the appropriate agreement with the City, as determined by the City, prior to constructing, attaching, or operating a facility on City-owned property or infrastructure.

This permit is not a substitute for such agreement.
r. Conflicts with Improvements. For all facilities located within the ROW, the permittee shall remove or relocate, at its expense and without expense to the City, any or all of its facilities when such removal or relocation is deemed necessary by the City Item: 7
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by reason of any change of grade, alignment, or width of any right-of-way, for installation of services, water pipes, drains, storm drains, power or signal lines, traffic control devices, right-of-way improvements, or for any other construction, repair, or improvement to the right-of-way.
s. Records. The permittee must maintain complete and accurate copies of all permits and other regulatory approvals issued in connection with the facility, which includes without limitation this approval, the approved plans and photo simulations incorporated into this approval, all conditions associated with this approval and any ministerial permits or approvals issued in connection with this approval. In the event that the permittee does not maintain such records as required in this condition or fails to produce true and complete copies of such records within a reasonable time after a written request from the City, any ambiguities or uncertainties that would be resolved through an inspection of the missing records will be construed against the permittee. t. Attorney’s Fees. In the event the City determines that it is necessary to take legal action to enforce any of these conditions, or to revoke a permit, and such legal action is taken, the permittee shall be required to pay any and all costs of such legal action, including reasonable attorney’s fees, incurred by the City, even if the matter is not prosecuted to a final judgment or is amicably resolved, unless the City should otherwise agree with permittee to waive said fees or any part thereof. The foregoing shall not apply if the permittee prevails in the enforcement proceeding.

J. Conditions of Approval - Eligible Facilities Requests. In addition to the conditions provided in foregoing subsection I and any supplemental conditions imposed by the Director or the relevant approval authority, as the case may be, all permits for an eligible facility request granted pursuant to this chapter shall be subject to the following additional conditions, unless modified by the approving authority:

1. Permit subject to conditions of underlying permit. Any permit granted in response to an application qualifying as an eligible facilities request shall be subject to the terms and conditions of the underlying permit.

2. No permit term extension. The City’s grant or grant by operation of law of an eligible facilities request permit constitutes a federally-mandated modification to the underlying permit or approval for the subject tower or base station. Notwithstanding any permit duration established in another permit condition, the city’s grant or grant by operation of law of an eligible facilities request permit will not extend the permit term for the underlying permit or any other underlying regulatory approval, and its term shall be coterminous with the underlying permit or other regulatory approval for the subject tower or base station.

3. No waiver of standing. The City’s grant or grant by operation of law of an eligible facilities request does not waive, and shall not be construed to waive, any standing by the City to challenge Section 6409(a), any FCC rules that interpret Section 6409(a), or any modification to Section 6409(a).

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K. Conditions of Approval - Class 8 Government Code Section 65850.6 Collocations. In addition to the conditions provided in the foregoing subsection I and any supplemental conditions imposed by the Director or the relevant approval authority, as the case may be, all permits for Class 8 Government Code Section 65850.6 Collocations granted pursuant to this chapter shall be subject to the following additional conditions, unless modified by the approving authority:

1. Permit subject to conditions of underlying permit. Any permit granted in response to an application qualifying as a collocation facility request shall be subject to the terms and conditions of the underlying permit.

2. No permit term extension. The city’s grant or grant by operation of law of a collocation facility permit will not extend the permit term for the underlying wireless telecommunication collocation facility permit or any other underlying regulatory approval, and its term shall be coterminous with the underlying permit or other regulatory approval for the subject wireless telecommunication collocation facility.

L. Conditions of Approval - Small Cell Facilities Requests. In addition to the conditions provided in subsection I of this Section 9.162.050 and any supplemental conditions imposed by the Director or relevant approval authority, as the case may be, all permits for a small cell facility granted pursuant to this chapter shall be subject to the following condition, unless modified by the approving authority:

1. No waiver of standing. The City’s grant of a permit for a small cell facility request does not waive, and shall not be construed to waive, any standing by the City to challenge any FCC orders or rules related to small cell facilities, or any modification to those FCC orders or rules.

SECTION 8. Section 9.162.060 of Title 9 of the Lake Forest Municipal Code is hereby amended in its entirety to read as follows:

9.162.060 Required findings.

A. General Findings for Approval for all wireless communication facilities subject to this chapter. No permit for any class of wireless communication facility, other than Class 7 eligible facilities requests or Class 8 Government Code Section 65850.6 collocations, shall be approved unless, on the basis of the application and other materials or evidence provided in review thereof, the applicable approval authority finds the following:

1. The facility complies with all applicable requirements of this chapter, including all requirements for the requested permit; all application requirements; and all applicable design, location, and development standards, or has a waiver thereof; and

2. The facility meets applicable requirements and standards of federal and state law, including all applicable general orders of the California Public Utilities Commission.

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B. Additional Findings for Temporary Facilities. No permit shall be approved for a temporary facility unless, on the basis of the application and other materials or evidence provided in review thereof, the following findings are made:

1. The facility qualifies as a Class 5 temporary facility;

2. There is an adequate need for the facility (e.g., wireless communication facility relocation or large-scale event).

C. Findings for Class 7 Eligible Facilities Requests. No permit shall be approved for an eligible facilities request unless, on the basis of the application and other materials or evidence provided in review thereof, the following findings are made:

1. The proposed collocation or modification meets each and every one of the applicable criteria for an eligible facilities request stated in 47 C.F.R. Sections

1.6100(b)(3)-(9), or any successor provisions, after application of the definitions in 47 C.F.R. Section 1.6100(b). The reviewing authority shall make an express finding for each criterion;

2. The proposed facility complies with conditions associated with the siting approval of the construction or modification of the eligible support structure or base station equipment, except to the extent preempted by 47 C.F.R. Section 1.6100(b)(7)(i) through (iv), or any successor provisions; and

3. The proposed facility will comply with all generally applicable laws.

D. Findings for Class 8 Government Code Section 65850.6 Collocations. No permit shall be approved for Class 8 Government Code Section 65850.6 Collocation unless, on the basis of the application and other materials or evidence provided in review thereof, the following findings are made:

1. The proposed collocation facility meets the requirements of Government Code Section 65850.6.

SECTION 9. Section 9.162.080 of Title 9 of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:

9.162.080 Authority.

A. The Director is responsible for administering this chapter. As part of the administration of this chapter, the Director, or designee may:

1. Establish processing forms and procedures as deemed necessary and advisable subject to the requirements of this chapter. The Director shall ensure that all forms require applicants to demonstrate compliance with this chapter and applicable law, including those regulating RF signals;

2. Interpret the provisions of this chapter;
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3. Develop and implement standards governing the placement and modification of wireless communication facilities consistent with the requirements of this chapter, including regulations governing collocation and resolution of conflicting applications for placement of wireless communication facilities;

4. Develop and implement acceptable designs and development standards for wireless communication facilities;

5. Develop forms and procedures for submission of applications for placement or modification of wireless communication facilities, and proposed changes to any support structure consistent with this chapter;

6. Determine the amount of and collect, as a condition of the completeness of any application, any fee established by this chapter;

7. Establish deadlines for submission of information related to an application, and extend or shorten deadlines where appropriate and consistent with state and federal laws and regulations;

8. Issue any notices of incompleteness, requests for information, or conduct or commission such studies as may be required to determine whether a permit should be issued;

9. Require, as part of, and as a condition of completeness of any application, notice to members of the public;

10. Subject to appeal as provided herein, determine whether to approve, approve subject to conditions, or deny an application; and

11. Take such other steps as may be required to timely act upon applications for placement of wireless facilities, including issuing written decisions and entering into agreements to mutually extend the time for action on an application.

12. Determine on a case-by-case basis if the applicant has established that a denial of a permit application for a wireless communication facility or strict adherence to the location and design standards would, within the meaning of federal law: (1) prohibit or effectively prohibit the provision of personal wireless services; (2) otherwise violate applicable laws or regulations; or (3) require a technically infeasible design or installation of a wireless facility. If that determination is made, the requirements of this chapter or the associated design and location standards may be waived, but only to the minimum extent required to avoid the prohibition, violation, or technically infeasible design or installation.

SECTION 10. Section 9.162.100 of Title 9 of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:

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9.162.100 Facilities on public property—Excluding Class 4 facilities.

The City may develop a list of City-owned properties upon which wireless communication facilities may be proposed. No application(s) for a wireless communication facility on City-owned property shall be accepted unless the City Council has approved such a list and any such proposal shall be limited to properties on the City Council approved list. An approved list of City-owned sites does not guarantee approval of a lease or license, or the granting of the approvals required by this chapter.

SECTION 11. Section 9.162.110 of Title 9 of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:

9.162.110 Appeals.

A. Class 1, Class 5 (Facilities in Non-Residential Zones), and Class 6: Any decision by the Director or designee to approve, conditionally approve or deny an application for administrative site development permit required by this chapter for Class 1 facilities, Class 5 facilities in non-residential zones, or Class 6 facilities shall be appealable to the Planning Commission in accordance with Section 2.04.100 et seq., of this Code. The decision by the Planning Commission on appeal shall be final.

B. Class 2, Class 3, and Class 5 (Facilities in Residential Zones): Any decision by the Planning Commission to approve, conditionally approve or deny any use permit required by this chapter for Class 2 facilities, Class 3 facilities, or Class 5 facilities in Residential Zones is appealable to the City Council in accordance with Section 2.04.100 et seq., of this Code. The decision by the City Council on appeal shall be final.

C. Class 4, Class 7, and Class 8: Any decision by the Director to approve, conditionally approve or deny any application for a wireless communication facility permit required by this chapter for Class 4 facilities, Class 7 facilities, or Class 8 facilities is appealable to the City Manager in accordance with Section 2.04.100(G).

The decision by the City Manager on appeal shall be final.

SECTION 12. Subsection D of Section 9.184.020 of Title 9 of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:

9.184.020 Types of permits.

D. Site Development Permits. Site plans are included within the term “site development permit.” The purpose of a site development permit is to provide for the administrative review of detailed development plans for a proposed use. Uses which require a site development permit are regarded as having a relatively low potential for adverse impacts on the subject site or surrounding community due to the nature or magnitude of the use vis-à-vis the sensitivity of the subject site or surrounding community.

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A site development permit is a precise plan of development and shall include the same elements described in subsection C above for use permits.

A site development permit shall be processed per Section 9.184.040(D), “Administrative action,” unless the Director of Community Development determines on a case-by-case basis that the public interest would be better served by a public hearing before the Planning Commission. In such cases, the site development permit shall be processed per Section 9.184.040(C). No public hearings are required for site development permit applications for Class 1 and Class 6 wireless communication facilities or Class 5 wireless communication facilities located in non-residential zones.

If the land use regulations of a planned community or specific plan allow a site development permit or site plan to authorize a use not specifically identified as permitted by the enabling ordinance, such site development permit shall always require a public hearing before the Planning Commission per Section 9.184.040(C).

Establishment, maintenance, and operation of the use or uses proposed by the application shall be in compliance with the information and specifications shown on the approved site development permit.

SECTION 13. Subsections D, E, and G of Section 9.184.040 of Title 9 of the Lake Forest Municipal Code are hereby amended to read as follows:

9.184.040 Processing procedures.

D. Administrative Action. Discretionary permits processed per this subsection shall be acted upon administratively. Where the approving authority is not otherwise specified, the Director of Community Development shall be the approving authority. A public hearing or public notification shall not be required, except per Section

9.184.040(B). For wireless communication facility permit applications for Class 4, Class 7, and Class 8 wireless communication facilities, there are no public hearing or public notification requirements.

E. Findings.

1. Discretionary Permits. The following findings shall be made by the approving authority prior to the approval of any discretionary permit:
a. General Plan. The use or project proposed is consistent with the General Plan.
b. Zoning Code. The use, activity or improvement(s) proposed by the application is consistent with the provisions of the Zoning Code. c. CEQA. The approval of the permit application is in compliance with the requirements of the California Environmental Quality Act.

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d. Compatibility. The location, size, design, and operating characteristics of the proposed use will not create significant noise, traffic or other conditions or situations that may be objectionable, detrimental, or incompatible with other permitted uses in the vicinity.
e. General Welfare. The application will not result in conditions or circumstances contrary to the public health and safety and the general welfare. f. Development Fees for Provision of Public Facilities. One (1) of the following findings shall be made:
i. The property to which the permit applies is not located in a fee area. ii. The permit would not allow development of a project which would contribute to the need for the facility for which a fee is required. g. The project has been reviewed in accordance with Citywide Design Guidelines and is consistent with the purpose and intent of the guidelines.

2. For Variance Applications. In addition to the findings required by paragraph 1 of this subsection, the following findings shall be made by the approving authority prior to the approval of any variance application:
a. Special Circumstances. There are special circumstances applicable to the subject building site which, when applicable zoning regulations are strictly applied, deprive the subject building site of privileges enjoyed by other property in the vicinity and subject to the same zoning regulations. (The special circumstances shall be specified in the adopted finding.)
b. No Special Privileges. Approval of the application will not constitute a grant of special privileges which are inconsistent with the limitations placed upon other properties in the vicinity and subject to the same zoning regulations when the specified conditions are complied with.

3. Modified Development Standards. If the land use regulations of a planned community or specific plan allow a discretionary permit, other than a variance permit, to modify the site development standards to be less restrictive than otherwise stated in the enabling ordinance, the following finding shall be made in addition to subsection (E)(1) above:
“The alternative development standard(s) will result in an equivalent or better project in terms of adverse impacts and public benefits to the immediate and surrounding community.”

4. New Use Allowed. Where the enabling ordinance authorizes a discretionary permit to allow a principal use not specifically identified as permitted or prohibited, the following additional finding shall be made in addition to paragraph above:

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“The proposed use is consistent with the purpose and intent of the (name) district/planning area.”
G. Revised Plans. When the approving authority approves an application for any discretionary permit, except for a site development permit for Class 1 and Class 6 wireless communication facilities or Class 5 wireless communication facilities located in non-residential zones, in a manner that is different from that which was presented to them, they may require revised plans to be submitted as a condition of approval. No building or grading permits or certificates of use and occupancy authorized by a discretionary permit shall be issued until such revised plans are submitted to the Director of Community Development and found by the Director or designee to be consistent with the action of the approving authority. If such revision is not submitted within sixty (60) days, or as otherwise specified by the approving authority, after the date of final determination, the permit shall thereafter be null and void. However, prior to the expiration of this period, the Director of Community Development may grant one (1) extension of time of an additional sixty (60) days if it is requested and justified by the applicant.

SECTION 14. The City Council’s actions are made upon review of the Planning Commission’s recommendation, the Staff Report, all oral and written comments, and all documentary evidence presented on the Ordinance.

SECTION 15. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 16. The documents and materials associated with this Ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at Lake Forest City Hall, 100 Civic Center Drive, Lake Forest, California 92630. The City Clerk is the custodian of the record of proceedings.

SECTION 17. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.

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PASSED, APPROVED, AND ADOPTED this 16th day of August 2022.

ROBERT PEQUEÑO
MAYOR
ATTEST:

LISA BERGLUND, MPA

CITY CLERK
APPROVED AS TO FORM:

MATTHEW E. RICHARDSON

CITY ATTORNEY
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COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California do hereby certify that the foregoing Ordinance No. 354 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 19th day of July 2022, and thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 16th day of August, 2022, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

LISA BERGLUND, MPA

CITY CLERK
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93 CITY COUNCIL AGENDA REPORT
MEETING DATE: 08/16/2022
DEPARTMENT: City Clerk
SUBJECT:

CONTRACT AWARD FOR ELECTRONIC DOCUMENT MANGEMENT

SOFTWARE AND SERVICES
RECOMMENDED ACTION(S):

1. Award a Professional Service Agreement to ECS Imaging, Inc, in the amount of $122,700 for Electronic Document Management software and services.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement with ECS imaging, Inc., substantially in the form attached.

EXECUTIVE SUMMARY:

The City’s Strategic Business Plan (“Strategic Plan”) includes a priority to be technologically current by utilizing innovative technologies to enhance organizational efficiency and help our community. The procurement and implementation of a modern document retention system, otherwise known as an Electronic Document Management System (“EDMS”), was included as an initiative in the Strategic Plan (SP#49) to facilitate progress towards this priority.

The City's current document retention system has limited capabilities compared to systems available on the market today. A modern system will provide document capture, search features, automated reporting and workflow automation tools, among other features.

On April 4, 2022, the City published a Request for Proposals (“RFP”) for EDMS software. The City receives seven proposals in response to that solicitation and formed a selection committee to evaluate the submissions. ECG Imaging, Inc. received the highest total score based on the evaluation process prescribed by the City’s Purchasing and Contracting Guidelines.

Staff recommends the City Council award a Professional Service Agreement with ECS Imaging, Inc., (“Agreement”) to support the modernization of the City’s electronic document management system. The Agreement includes software, implementation, training and ongoing support services. The term of the Agreement is three years and includes a not-to-exceed compensation amount of Item: 8
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1 $122,700. Sufficient funding is available in the 2021-2023 Operating Budget to cover the costs of the Agreement. ECS Imaging, Inc., provides access to Laserfiche software which is a leader in this arena and comes highly recommended by neighboring municipalities.

BACKGROUND:

The City Clerk’s office requires a reliable document management and retention system to manage the City’s public records. A successful system must be integrated with an internal control framework designed to protect the City’s documents while also providing ease of access to records. Also, the system must offer document capture, search features, automated reporting and workflow automation tools.

The City implemented ApplicationXtender software after the City’s incorporation in 1991. While it has provided acceptable performance for document retention, a more robust system to better meet the needs of the public is warranted. While the City has been able to utilize this program to provide information, it requires time consuming, manual searches and does not provide an ease of public access. The inefficiencies and capability constraints of the current software system inspired Strategic Plan initiative #49 (Table 1), which includes the procurement and implementation of a modernized EDMS system.

Table 1: Strategic Plan – Priority Area 3. Technologically Current Initiative Title Description Estimated
Completion Date
SP#49
Document Imaging and
Storage System
Procure a new document
retention system to
increase public access to
City Records.

FY 2022-23

Upon implementation, a modernized EDMS will increase the efficiency and transparency of the City’s document processes. Further, the modernized EDMS software will facilitate information sharing between City departments, which will enhance accountability and safeguard files.

After receiving approval from the City Manager, staff published a Request for Proposals (“RFP”) for EDMS software and implementation services on April 4, 2022. The RFP was posted on PlanetBids, the City’s electronic procurement Item: 8
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1 management and distribution system. Primary components of the scope of work are described in Table 2.

Table 2: Requirements in EDMS RFP:

Business Activity Requirements
Electronic Document
Management System
Store standard date file formats including
plans, OCR Functionality, Boolean, Metadata
full text searching, Customizable reporting,
Clearly defined indexing, Public Access via
City’s website, Retention management,
Security for confidential records

The following is a list of required elements that were included in the RFP:

1. Required Software Specifications

2. User Control and Licensing

3. System Architecture

4. Implementation and Custom System Configuration

5. Conversion/Migration of Existing Content

6. Education and Training

7.System Maintenance/Support
DISCUSSION:

The RFP for EDMS services closed on May 4, 2022. Seven proposals were received in response to the RFP. The proposals were submitted by the firms listed in Table 3 below:

Table 3: Proposals Received
Firm
Communication Square LLC
Complete Paperless Solutions
ECS Imaging
Global Solutions
ImageSoft
Konica Minolta
Ricoh

Consistent with the City’s Purchasing and Contracting Guidelines (“Purchasing Guidelines”), staff assembled a Selection Committee approved by the City Manager to review the proposals and participate in the interview phase of the selection process. The Selection Committee was comprised of the following staff:

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1 City Clerk
Information Technology Manager
Assistant Director of Finance
Assistant City Clerk
Senior Management Analyst (City Manager’s Office)

The review process is comprised of three phases: the Technical Review of written proposals, the Qualifications Interview phase, and the cost proposal evaluation. A firm must receive an average of 37 points (70%), or higher, in the Technical Review phase to move on to the Qualifications Interview phase. Five firms scored at least a 70-point average minimum score from the combined reviews of the technical proposals. Pursuant to the City’s Purchasing Guidelines, the City invited the firms that scored a minimum of 70 points to the interview phase of the selection process to discuss their respective approaches to the requested services. Interviews were conducted on June 14, 2022 through June 16, 2022. After the interviews had been conducted, all five firms were scheduled to provide a demonstration of their product. The demonstrations were conducted June 22, 2022, through June 29, 2022. The results of the technical review and the interview phases are summarized in Table 4 below.

Table 4: EDMS Services – Scoring
Following the Qualifications Interviews and subsequent scoring by the Selection Committee, the Contract Administrator reviewed the cost proposals, which are summarized in Table 5 below. Vendors were able to provide their best and final cost proposals which is what is reflected below adjusted to include all comparable services that are desired.

Table 5: Cost Proposals
Vendor Cost Proposal
Complete Paperless Solution $ 153,075
ECS Imaging $ 113,700
Global Solutions $ 105,224
ImageSoft $ 356,195
Konica Minolta $ 318,653
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1 Including the cost proposal component, ECS Imaging, Inc. received the highest ranking in the proposal review process, with a total of 837 points. The final scores were totaled, and the firms were ranked, as shown in Table 6.

Table 6: Organization Ranking
Vendor Score Rank
ECS Imaging 837 1
Global Solutions 730 2
ImageSoft 684 3
Konica Minolta 671 4
Complete Paperless Solution 663 5

Throughout the RFP process, ECS Imaging demonstrated an excellent understanding of the City’s needs. The aggregate scoring (see Table 4) included in the RFP pursuant to the City’s Purchasing Guidelines only partially weighs the impact of cost, as this procurement also accounts for the qualifications of each proposer. While ECS Imaging is ranked first in score, they are the second firm regarding pricing. However, due to their location, ECS Imaging can facilitate in person guidance that would not be available with the lowest priced firm. ECS Imaging has contracted to facilitate on-site training, consulting, and support.

Recommendation:

On review of all proposals, staff determined a cloud based secured storage would best meet City needs. Given the continued focus on data security regulations and compliance, Laserfiche has deployed the Laserfiche Vault (“Vault”). Vault provides a dynamic, integrated solution that allows storage of records with stricter controls over security, preservation, and retention of records.

Vault allows a strict compliance mode, which meets the requirements of the City’s retention needs. This element was not included in the original proposal submitted by ECG Imaging, Inc. but was added on as a yearly fee.

ECS Imaging, Inc. has implemented and supported over 400 Laserfiche systems, including 150 cities. ECS Imaging has been the largest provider of Laserfiche Document Management solutions in the western United States for 27 consecutive years. The company currently holds the rank of the third largest in the World. With over 30 years of experience, more than 400 public and private sector customers, and a large technology staff, ECS is the best qualified partner to implement and support the City’s Electronic Document Management System.

ECS Imaging, Inc. has multiple municipal clients throughout Orange County, and staff received positive responses from all references provided (Attachment 2).

Based on the technical review, qualifications interview, cost proposal analysis, Item: 8
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1 and reference checks, staff recommends awarding the proposed Agreement to ECS Imaging, Inc (Attachment 1). ECS Imaging has sufficiently described the outstanding qualities of their firm, relevant experience, depth of capabilities, and impressive approach to providing migration, training, and implementation services.

The proposed Agreement with ECS Imaging includes a not-to-exceed compensation amount of $122,700 and a three-year term. Per Lake Forest Municipal Code Section 3.13.085, the City Manager may approve additional work not-to-exceed 10% of the final contract amount (i.e., $122,700). The Agreement has been reviewed by the City Attorney and approved as to form. Sufficient funding is available in the 2021-2023 Operating Budget to cover the costs of the recommended action.

FISCAL IMPACT:

The term of the proposed Agreement with ECS Imaging, Inc. is for three years with two optional one-year extensions and includes a not-to-exceed compensation amount of $122,700. Sufficient funding is available in the 2021- 2023 Operating Budget to cover the costs of the recommended action.

ATTACHMENTS:

1. Professional Service Agreement with ECS Imaging, Inc.

2. Reference Check
Initiated By: Amy Lewis, Assistant Director of Finance
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
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99 ATTACHMENT 1
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100

CITY OF LAKE FOREST

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this ___________________ day of _________________, 2022, by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California, 92630 ("City") and ECS Imaging, Inc., a Corporation of the State of California, with its principal place of business at 5905 Brockton Ave., Ste C., Riverside, CA 92506 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional Electronic Document Management System consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Electronic Document Management System consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional consulting services for the Electronic Document Management System project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Electronic Document Management System consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from August 16, 2022 to August 15, 2025 unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. -1-
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3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates . The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requir ements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel per forming the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or a gents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemploy ment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements . All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel . Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of su ch personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to te rminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely compl etion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Laura Favreau.

3.2.5 City's Representative. The City hereby designates Lisa Berglund, or her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or or ders from any person other than the City Manager, City's Representative or his/her designee.

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3.2.6 Consultant's Representative . Consultant hereby designates Laura Favreau, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional ca lling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultan ts have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemn ification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re -employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, a nd shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant s hall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, DocuSign Envelope ID: B3E9BAC2-8E62-4571-AFE6-E29B304ECB63 Item: 8
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equipment and wearing apparel as are necessary or lawfu lly required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.

3.2.12 Water Quality Management and Compliance.

3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.

3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.

3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Implementation Plan (“LIP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.

A copy of the DAMP is available on the internet at:
https://media.ocgov.com/gov/pw/watersheds/documents/damp/default.asp A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/depts/pw/water/local_implementation_plan_%28lip%29.a sp
More information on the applicable WQMP is available on the internet at:
http://www.lakeforestca.gov/depts/pw/water/water_quality_management_plan_(wqmp).a sp
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3.2.12.4 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3. 2.12.3 of this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.

3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may s eek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed one hundred twenty two thousand, seven hundred dollars, ($1 22,700.00). without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation . Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

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expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work . At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extr a Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the ful lest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsult ants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.5 Accounting Records.

3.5.1 Maintenance and Inspect ion. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a peri od of three (3) years from the date of final payment under this Agreement.

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3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination . City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination . If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such doc ument and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.1.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: ECS Imaging, Inc
5905 Brockton Ave., Ste C.

Riverside, CA 92506
ATTN: Laura Favreau
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Ownership of Materials and Confidentiality.

3.6.2.1 Documents & Data; Licensing of Intellectual Property . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copy rights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non -exclusive and perpetual license for DocuSign Envelope ID: B3E9BAC2-8E62-4571-AFE6-E29B304ECB63 Item: 8
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any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and othe r Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for an y purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, tr ade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall noti fy Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.6.3 Cooperation; Further Acts . The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors DocuSign Envelope ID: B3E9BAC2-8E62-4571-AFE6-E29B304ECB63 Item: 8
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or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fe es and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8 , which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a fin al adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.9 City's Right to Employ Other Consultants . City reserves right to employ other consultants in connection with this Project.

3.6.10 Successors and Assigns . This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer . Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agr eement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

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this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shal l give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.15 No Third -Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticip ated material benefit arising therefrom.

3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non -discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

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3.7 Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

CITY OF LAKE FOREST [INSERT NAME]
By:

By:

Mayor Pequeño Debbi Bodewin
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary OR Treasurer REQUIRED]
ATTEST:

By:

[INSERT NAME AND TITLE
By:

Lisa Berglund
City Clerk

APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

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CEO/CBO
President
Will Wolfe
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EXHIBIT "A"

SCOPE OF SERVICES
City of Lake Forest
Electronic Document Management System (EDMS)
Software and Implementation

The City of Lake Forest intends to obtain the services ECS Imaging Inc., to take full responsibility for the identification, implementation, training, and support of a new EDMS. The objective of this contract is to identify and implement an effective EDMS which is modernized and addresses the long-term goals of the City to remain technologically current and apply innovative technologies, enhancing our organizational efficiency to better serve the community.

The system will be managed by the City Clerk and Assistant City Clerk.

Requirements of EDMS include:
 Establish a relationship with a proven EDMS firm with long-term viability.  Identify and implement an effective EDMS cloud-based solution for the City of Lake Forest.
 Create an enhanced user experience which is easily accessible for staff and the public.  Bifurcate portal access into a public and internal facing user interface. Ensure confidentiality of personal information where necessary.  Maintain current levels of functionality while striving to improve usage by integrating with other actively used software applications throughout the City wherever feasible.  Automate retention policies where appropriate for effective document management.  Automate or improve business processes relating to document redaction, retention scheduling, and indexing.
 Complete a non-disruptive implementation with minimal downtime for users.  Extend the standardized use of an EDMS City-wide across different departments and divisions to be able to capture, index, store, categorize, and retrieve documents.  Build and apply a collaborative training approach for effective training for all City users.  Establish document security and disaster recovery capabilities.  Coordinate with the City’s scanning service provider as necessary with regards to file formatting needs.
 Document management should support automated compliance with California Government Code and Regulations 22620.1 through 22620.8 associated with Trustworthy Electronic Document or Record Preservation, and any other relevant statutory requirements.

Technical Specifications

ECS Imaging must deliver to the City an EDMS solution based on the following requirements.

1. Required Software Specifications
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• The EDMS system must have:
• Ability to import standard data file formats, as well as largescale maps and plans, photographs, and video files. (PDF, DOCX, JPEG, PNG, BMP, etc.) • Capability to view high-resolution oversized plan documents • OCR functionality across all documents automatically
• Boolean, metadata and full text searching
• Customizable reporting capabilities, including the ability to export reports as both PDF and Microsoft documents (such as Excel or Word).
• Clearly defined file categorization based on existing category areas. • Ability to publish documents to the City’s website for public access • Ability to “pull” data to auto populate indexing/metadata values from other systems
• Retention management per the City’s retention schedule • Security for confidential records, Personally Identifiable Information. o Capability to differentiate public facing external versus internal documents on two mirrored portals.

2. User Control and Licensing
• The recommended solution should have the ability to support a variety of users.

The recommended licensing model should support usage for all user types from software administration, contributors/editors, search/retrieval (read only), etc. i. Provide an explanation on the software licensing model for the proposed solution (concurrent user or named specific user licensing).

3. System Architecture
• The recommended solution should be a cloud-based solution with industry standard security measures for data storage alongside portal access.

4. Implementation and System Configuration
ECS Imaging will be responsible for all software installation and configuration for the proposed solution with assistance from the City’s Information Technology personnel and contract staff. The selected firm will be responsible for providing all the necessary technical resources required for their product and the vendor will be responsible for installing operating system, database components and network connectivity. This includes all recommended system environments (development, test, production).

The firm will be required to completely configure the proposed software components.

This includes security integration (with Active Directory/SSO) and system integration for conversion between systems. The selected firm will be responsible for fully testing the product as delivered and installed on the cloud, along with all testing for the solution and any associated updates to the server with clear guidance/directions for the City to be able to migrate into production with the assistance of the firms team.

The firm will demonstrate that the installed and configured software meet all functional specifications provided in this document. All user acceptance test plans will be developed jointly by the City and vendor to validate each component of the system being installed and configured along with validating all anticipated functionality is performing as expected.

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These user acceptance test plans will be specific and detailed, clearly showing compliance with each requirement contained within this document and the firm’s response as well as shared with the selected firm after the firm’s design documentation is approved.

It is requested that the firm provide a high-level project implementation plan that identifies high level tasks and the required resources that will be performed by the firm.

Also outline tasks and resources that will be requested of the City. The project plan should consider the implementation and configuration elements identified above.

5. Conversion/Migration of Existing Content
Conversion/migration of electronic files (e.g., documents, images, photos) from shared drives and existing EDMS into the new system is required. Currently, the City utilizes ApplicationXtender Document Manager, version 16.6.150.0. At the time of this publication, there is a backlog of unscanned and scanned records to be entered into the EDMS.

• All existing records shall be migrated. The final appearance, and quality of all records migrated shall remain in original form. Quality, proportion, resolution, color, formatting, proper orientation and angle, and all other data factors should remain consistent with the original files from legacy system.

• File Categorization should remain consistent from previous EDMS system, unless otherwise decided during the implementation phase, and should also be easily identifiable and searchable.

• System and/or consultant should be able to identify necessary redaction of personal information of existing EDMS documents and records on a go-forward basis upon implementation.

Respondents should provide a narrative as to their approach to document conversion/migration and the specific responsibilities of the City to ensure a successful conversion.

Furthermore, a timeline shall be provided identifying the migration of existing records (internal), versus public facing records (external) with accurate redactions.

Current City Document Inventory
Document Category Number of Items
Administrative 6,027
City Council 27,599
Development Services 137,857
Finance 205
Human Resources 459
Planning Commission 4,904
Public Works 17,566
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GIS 16
Traffic & Parking Commission 222 Confidential Dev. Svcs 1 Redevelopment 1,115
Community Svcs Commission 87 GRAND TOTAL 196,058

6. Education and Training
The firm/integrator must provide a training plan with the scope and length of proposed training for users and product/hardware support staff. This training must be sufficient to enable the users to become proficient with the system in a short time period. Any training costs must be clearly described in the cost proposal. Training for the operation of the proposed system shall be included in the response along with any other expenses related to training. It is preferable that the training be performed on-site, but virtual training may be accommodated. The following topics, at a minimum, must be addressed during the training:

• System Administration:

o Detailed training for the assigned City system administrators and other software support functions are required. This training should be sufficient enabling the City’s support staff to perform all required daily, weekly, monthly, and ad-hoc support activities. In total, the city anticipates approximately 16 internal users requiring read and write ability and a 2-sided portal. One for all internal staff (currently 76), and the second for members of the public.

o If feasible, software should support single sign on with Microsoft Active Directory.

• Technology Basics:
o These basics should include what EDMS is, how it functions from a user perspective, the various components used, etc.

• User Controls:
o This portion of the training should include detailed information on user access to each application/function, what each application/function is used for, how to use each application/function, which applications/functions to access in what order, etc

• Security Maintenance Training:
o This level of training should include detail associated with how the security models are planned and configured in addition to procedures that should be followed by the City as updates to the security model are required

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• Error Handling:
o The error-handling portion of the training should include descriptive information as to the various error messages that can be received by the users during daily operation. This training should be sufficient so the user can resolve what was entered incorrectly, performed improperly, or what process needs to be performed.

7. System Maintenance/Support:

The firm will be required to provide technical support for the installed/configured solution.

The City will have primary and backup technical resources responsible for day-to-day system administration and troubleshooting with the users.

These technical support resources will be trained by the firm/integrator on all product solution administrative functions necessary for the City’s project to be successfully supported and maintained after successful deployment into production. It is anticipated that there will be a total of five trained staff members for this aspect of implementation. The product/solution related technical training should enable the City staff to manage ongoing workload, be able to identify issues for firm support resolution, and support end-users using the product/solution.

Please describe in detail your technical support hours and service level agreements. Support hours are expected to be during city regular hours of operation at a minimum. Response times and error tickets should be addressed by end of business day from date of original request (preferably via email). Also include support protocols for any 3rd party firms that are recommended for the proposed solution. The firm/integrator will provide information on the following items:

• Software Problem Isolation Identification Procedures
• How New Software is Released and Installed
• If Third-Party Software is Used, Information describing Third-Party Software Support.

Software as a Service Requirements
Laserfiche Cloud Professional Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive, Starter Audit Trail+, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365 & Redtail. 50,000 RESTful web API calls/month.

ECS Imaging Contract includes Turnkey implementation, Weblink Public Portal Design Setup, Consulting, Training and Conversion services from ApXtender 196,058 documents as listed in the Current City Document Inventory.5 CPP online Courses included toward Gold Certification for one user or equivalent value. Weblink Public Portal of 10,000 Views/month with the ability to decrease to 1,000 if requested.

Contract includes then hours of ECS Gold Priority Support, with the ability to contract for Item: 8
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additional hours of support as needed within the limitations of Exhibit C.

Gold Annual Priority Remote or Onsite Support Contract Includes:
• Hardware Return Policy: Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days - a 15% restocking fee may apply. Defective hardware will be exchanged for a replacement per the terms and conditions specified on the product warranty card.
• Maximum 4 Hour Response Time - Upgraded from 24 hours with traditional LSAP support○ Live Hours of support are 7:30am - 5:00pm PST M-F • Unlimited Phone and E-mail Support
• On-site time is calculated to the nearest half hour and minimum onsite calculation is between 2-8 hours depending on the location
• On-site time can be used for remedial training, installing updates, and consulting, in addition to support ○ ECS may allow planned after hours support in rare circumstances.

In these circumstances
• Two free admissions to the ECS Annual Customer Conference along with Free Admission to Quarterly User Groups
• Monthly E-Newsletter
• On-site/remote support hours included as quoted. On-site within next business day as needed. Additional hours of support purchased at a discounted hourly rate. Customers not under this plan can purchase on-site hours at $250/hour with a 1 hour minimum for remote support, and an 8 hour minimum onsite charge in addition to travel expenses. • Software & Maintenance billed 100% at project start.
• Services billed 50% up front minimally w/ remaining Services as incurred. • Standard Processing fee added to credit card payments Item: 8
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EXHIBIT "B" SCHEDULE OF SERVICES
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EXHIBIT "C"

COMPENSATION
Consultant shall be paid for services rendered in accordance with Section 3.3 of the Agreement and as described under Exhibit “A” Scope of Services, the not to exceed amount of one hundred twenty two thousand, seven hundred dollars, $122,700.00 is based on the following rates:

Task/Description Year 1 Cost Year 2 Cost Year 3 Cost
Laserfiche PF Cloud Professional
Users (5-49) $13,280.00 $13,280.00 $13,280.00
Laserfiche PF Cloud Participant
Users (10-199) $9,120.00 $9,120.00 $9,120.00
Laserfiche PF Cloud Weblink Public
Portal
Option to Reduce at City’s Request
10k views per
month
$4,200
10k views per
month
$4,200
10k views per
month
$4,200
ECS GOLD Priority Support $175.00 per Hour
Option to purchase
hours as needed
$175.00 per Hour
Option to purchase
hours as needed
$175.00 per Hour
Option to purchase
hours as needed
1st Year Discount ($3,750.00) - -
Laserfiche Vault $3,000 $3,000 $3,000
ECS Turnkey Project Identified in
Scope of Work Exhibit A
$18,900.00 - -

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties.

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EXHIBIT “D”

INSURANCE REQUIREMENTS

3.2.11 Insurance.

3.2.11.1 Time for Compliance . Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.11.2 Types of Insurance Req uired. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the p olicies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. If Consultant does not own any company vehicles or may not be able to purchase a Business Automobile Insurance Policy, the requirement may be satisfied by providing either of the following: (1) a Personal Automobile Liability policy for the Consultant's own vehicle stipulating "Automobile Liability Insurance with a limit of not less than $1,000,000 each accident"; or (2) a non-owned auto endorsement to the Commercial General Liability policy if Consultant uses vehicles of others (e.g., vehicles of employees).
(C) Workers' Compensati on: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

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3.2.11.3 Insurance Endorsements . Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(1) Additional Insured: The City, i ts officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be
restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(C) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.11.4 Professional Liability (Errors & Omissions):
(A) Cancellation: Required insurance poli cies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Contractual Liability Exclusion Deleted: This insuran ce shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.

3.2.11.5 Workers' Compensation:
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.2.11.6 Primary and Non -Contributing Insurance . All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, DocuSign Envelope ID: B3E9BAC2-8E62-4571-AFE6-E29B304ECB63 Item: 8
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agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.11.7 Waiver of Subrogation . All policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.2.11.8 Deductibles and Self-Insured Retentions. Any deductible or self- insured retention must be approved in writing by the City and shall pr otect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention.

3.2.11.9 Evidence of Insurance . The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insur ance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extend ed shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.11.10 Failure to Maintain Coverage . In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

3.2.11.11 Acceptability of Insurers . Each such policy sha ll be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.11.12 Enforcement of Agreement Provisions (non estoppel) .

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

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3.2.11.13 Requirements Not Limiting . Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.2.11.14 Insurance for Subconsultants . Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Con sultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

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ATTACHMENT 2
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Contact #1 Contact #2 Contact #3
714-754-5154 949-644-3091 949-425-2593
Steve Ely Avery Magliniti Isaac Aziz
IT Manager IT Manager IT Manager
City of Costa Mesa City of Newport Beach City of Aliso Viejo Questions Response Response Response
How would you rate the quality of software?
1-5: 1 Poor, 2 Ok, 3 Good, 4 Very Good, 5 Excellent 5 5 5 - Software works great no complaints.

How would you rate the quality of support and
customer service?
1-5: 1 Poor, 2 Ok, 3 Good, 4 Very Good, 5 Excellent 4 4 - Customer service is great. 3 - During our implementation in 2017 the quality
of support and customer service was great.

However, over the past few years the quality of
support and customer service has declined due
to employee turnover.

How would you rate the quality of implementation
process?
1-5: 1 Poor, 2 Ok, 3 Good, 4 Very Good, 5 Excellent
5 5 5
Did the firm meet all deadlines?
Yes, all deadlines were met. Yes Yes, all deadlines were met.

Was regular communication satisfactory? Communication with ECS Imaging was great. They always follow up with any questions we may
have and even offered suggestions on how to
better utilize the software.

Yes, communication with ECS was fantastic. We
always receive a response regarding any question
we may have.

Yes, communication with ECS imaging was great.

Would you consider using this firm for future
projects/services Yes, currently working with ECS on another project. Yes
Yes, they offer a great product. Would definitely
consider using them again for future
projects/services.

Do you use the Amazon Vault product offered by
Laserfiche? If not, do you keep a WORM drive in
house? Data is stored both in-house and on the cloud. Data is stored internally on City server All data is stored on the cloud through Laserfiche Do you have any additional comments or information
regarding your experience with the firm? Their training program is excellent. They encourage people to take their Laserfiche classes.

Their programs are able to integrate with other
systems and they will do whatever it takes to get
the job done.

They are a great company. No complaints.

Additional notes from the conversation
Worked with ECS since 2014.

Reference Check
EDMS
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: Public Works
SUBJECT:

AWARD OF CONTRACT FOR PARKING PERMIT AND CITIATION

PROCESSING PROGRAM
RECOMMENDED ACTION(S):

1. Award an Agreement for the Parking Permit and Citation Processing Program in the amount of $175,738.20 to Data Ticket, Inc. for administration of a parking permit processing program and parking citation processing services.

2. Authorize the Mayor to sign, and the City Clerk to attest the Agreement with Data Ticket, Inc., substantially in the form attached.

EXECUTIVE SUMMARY:

The City of Lake Forest provides parking permits and temporary guest passes to residents that live on streets subject to parking restrictions. These parking restrictions are established via the Residential Parking Management Policy, which was adopted by the City Council in 2004 (Attachment 1). Currently, the City utilizes a software program originally designed to process building-related permits to issue parking permits. As a result, the issuance of parking permits is labor intensive and inefficient, which presents significant inconvenience for residents. The Orange County Sheriff’s Department oversees the issuance of citations for vehicles in violation of the City’s parking rules (Attachment 2). These citations are processed by Data Ticket, Inc., which is a well-known software contractor that specializes in municipal parking programs.

On June 15, 2021, the City Council approved the City’s 7-Year Strategic Business Plan covering fiscal years 2021-22 through 2027-28 (“Strategic Plan”).

Initiative SP#6 directs staff to produce a new residential parking management system that is efficient and convenient for residents. To satisfy this directive, the City issued a Request for Proposals in November 2021 for Parking Permit Processing Program and Citation Processing. The City received two responses to that solicitation and conducted a thorough review of each proposal pursuant to the City’s Purchasing and Contracting Guidelines. Data Ticket, Inc. received the highest total evaluation score and was the lowest cost proposal.

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If adopted, the proposed Professional Consultant Services Agreement with Data Ticket, Inc. (“Agreement”) would significantly improve the City’s current approach to parking management (Attachment 3). Data Ticket, Inc. would replace the City’s current, labor intensive approach with software specifically designed for the issuance of parking permits. The proposed Agreement with Data Ticket, Inc. includes a three-year term with two one-year extensions and total compensation amount of $175,738.20. The cost of this proposed Agreement is consistent with the resources and costs currently allocated to provide the service. The 2021-23 Operating Budget includes sufficient funding to cover the costs of the recommended action.

BACKGROUND:

In 2004, the City adopted the Residential Parking Management Policy (“Policy”) to provide a framework to evaluate requests for permit parking. The Policy has been updated several times. The latest version of the Policy was adopted in May 2019 (Attachment 1). This Policy identifies fees associated for permanent parking permits and temporary no-fee one-day guest permits.

To receive a permanent or temporary parking permit, residents must apply through a permit processing system administered by staff. Residents can submit parking permit requests online or in-person at City Hall. Currently, the City utilizes EnerGov to process parking permit requests. The EnerGov program is designed to process building-related permits and does not have a specific module for parking permit issuance. As a result, the customer experience of applying for and receiving a temporary or permanent parking permit is inefficient.

Residents often require technical assistance from staff, which can only be provided during regular business hours and frequently requires a visit to City Hall by the resident. Once the request for a permanent placard is approved, residents can receive the placard via mail or pick up the placard at City Hall. For temporary parking permits, residents typically print the permit on their home computer, sign it, and place the permit on the dash of the car utilizing the permit.

Staff process approximately 1,100 permanent parking permits and 2,500 temporary permits each year. Temporary permits are typically issued for guests of residents, and the volume these permit issuances increase around the holiday season. Permanent parking permits cost $20 annually as described in the City’s Master Fee Schedule.

Through the City’s contract arrangement with the Orange County Sheriff’s Department, vehicles in violation of permit parking rules receive citations. These citations are processed by Data Ticket, Inc. Responding sheriff’s deputies input the information needed to document the parking violation, and Data Ticket, Inc.

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processes the information, documents the infraction, mails the citation, and administers the dispute resolution service. This approach to citation issuance has existed since the City’s incorporation.

On June 15, 2021, the City Council approved the City’s 7-Year Strategic Business Plan covering fiscal years 2021-22 through 2027-28 (“Strategic Plan”).

One of the initiatives in the Strategic Plan is SP#6, which states the City will improve the resident experience and increase the overall efficiency of the parking permit program. To satisfy this initiative, the City Manager approved the issuance of a Request for Proposals (“RFP”) for Parking Permit Processing Program and Citation Processing.

DISCUSSION:

The City received two proposals in response to the RFP for Parking Permit Processing Program and Citation Processing posted in November 2021. Two firms responded to the request for proposal by submitting their proposals through PlanetBids, the City’s electronic procurement management system. The proposals were subsequently reviewed by the City Manager-approved Selection Committee comprised of staff from Public Works and Management Services Departments.

Public Works:
•Traffic Engineering Manager
Management Services:
•Deputy City Manager
•GIS / Applications Analyst
The two proposing firms were:
•Data Ticket, Inc.
•IPS Group, Inc.

The selection committee reviewed the proposals based upon criteria described in the RFP to obtain the technical review score. Both firms scored high enough to be invited to an interview to discuss their respective approaches to the project and to introduce their team members.

The results of proposal and interview scores from the Selection Committee are shown in Table 1 below:

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Table 1: Proposal and Interview Scores
Technical Review Qualifications Interview
Rater: Technical
Review
Subtotal
Rater:

Interview
Subtotal
Pricing
Points
(x3) TotalFirm
1 2 3 1 2 3
Data
Ticket,
Inc.
41 38 48 127 96 103 107 306 120 553
IPS
Group,
Inc.
42 51 45 138 75 63 62 200 75 413
As Table 1 indicates, the proposal submitted by IPS Group, Inc. scored the highest average point total during the technical review phase. However, during the interview phase, Data Ticket, Inc. effectively demonstrated their extensive experience and the user-friendliness of their software offering. This opportunity was given to IPS Group, Inc. as well, but they were not as effective in demonstrating their experience, expertise, and user friendliness of their software.

Data Ticket, Inc. provided several examples of similar scope programs throughout the area. This resulted in Data Ticket, Inc. earning the highest combined points for both the Parking Permit Processing Program and the optional Citation Processing service for a total score of 306 points before cost considerations.

Table 2: Cost Comparison
Firm
Annual Parking
Permit Processing
Program – Cost ($)
Annual Citation
Processing Services
(Optional) – Cost ($)
Total Contract Cost
(3-year Agreement)
Data Ticket, Inc. $20,000.00 $38,579.40 $ 175,738.20
IPS Group, Inc. $38,812.50 $54,849.11 $ 280,984.83
As Table 2 indicates, Data Ticket, Inc. was more cost effective than IPS Group, Inc. for both the Parking Permit Processing Program and the optional citation processing service. Per the Purchasing and Contracting Guidelines, Data Ticket, Inc. received 120 points and IPS Group, Inc. received 75 points for cost (which is shown on Table 2). This resulted in Data Ticket, Inc. receiving the highest combined score of 553 points.

Staff also determined that the fee proposal submitted by Data Ticket, Inc. was reasonable based upon the fee proposals received by the other firm. Based upon the cost proposal from Data Ticket, Inc., it is estimated that the annual cost to provide the residential permit program will be $15,500 per year, which includes the delivery of placard cards to residents by mail. The proposed Agreement also includes $4,500 in annual compensation to the cover the costs of adding new Item: 9
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residential streets and adding new features to the program. These added features will make it easier for residents to obtain temporary permits immediately from home and secure guest passes with less restrictions. In aggregate, the proposed Agreement includes $20,000 per year in compensation for Data Ticket, Inc. to receive parking permit applications, process them, and deliver permits to residents via mail. These costs are consistent with the costs and staff resources allocated to administer the current parking permit process.

The proposed Agreement also includes $115,738.20 to cover the costs of citation processing for three years. This is consistent with the cost the City currently incurs for Data Ticket, Inc. to process citations, administer the appeals process, facilitate payments, and manage the collections process for delinquent accounts.

In total, the compensation amount in the proposed Agreement is $175,738.20, which will cover the costs of both parking permit issuance and citation processing for three years. These costs are consistent with the costs and resources the City currently allocates to provide these services. Approval of the proposed Agreement will dramatically improve the efficiency of the program and the experience for residents. The proposed Agreement includes a three-year term and two optional one-year extensions. Pursuant to the Purchasing and Contracting Guidelines, staff contacted the references provided by Data Ticket, Inc. and all references responded favorably. The City Manager may approve extra work up to 10% of the original compensation amount in the proposed Agreement. The Finance Department prepared, and the City Attorney reviewed and approved the proposed Agreement to form.

FISCAL IMPACT:

The proposed Agreement with Data Ticket, Inc. includes a compensation amount of $175,738.20 and a three-year term with two optional one-year extensions.

The 2021-2023 Operating Budget includes sufficient funding to cover the costs of the recommendation action.

ATTACHMENTS:

1. Residential Parking Management Policy

2. Current Citation Processing Contract between OCSD and Data Ticket, Inc.

3. Proposed Agreement with Data Ticket, Inc.

4. Data Ticket, Inc. Reference Check
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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RESIDENTIAL PARKING MANAGEMENT POLICY
FINAL - Updated May 2019

Upon receiving a parking request/complaint from a residential neighborhood in the form of a letter from the Homeowners Association or a City provided petition form from a majority of the property owners on the street or streets where the parking concerns exist, staff will begin the following three-phased review process. Parking reviews require a significant amount of staff time and resources. Therefore, a specific request will only be evaluated once in any 24-month period. The City will exhaust the least intrusive alternative at each phase of the evaluation process prior to moving on to subsequent phases that entail a greater degree of intervention.

Resident Education

The City will provide information to the residents that includes an overview of the investigation process and explains that parking concerns generally fall into two categories: (1) California Vehicle Code (“CVC”) or Lake Forest Municipal Code (“LFMC”) parking violations that the City can enforce; and (2) Situations that cause concerns in neighborhoods, but do not represent CVC or LFMC parking violations. This second category is essentially a civil matter, but in limited circumstances, the City may be able to institute a parking management program. The Traffic Engineering Manager will decide which methods/approaches best address the parking concerns.

If the Traffic Engineering Manager ultimately determines that permit parking may be appropriate, the Permit Parking Program must meet the criteria under Phase 3 (which includes approval by a minimum of 67% of the affected property owners) and receive a recommendation from the City Council’s designee.

PHASE 1: Fact Finding

The City will begin the analysis of the request by collecting information and conducting field reviews. The scope of the analysis will be based on the professional judgment of the Traffic Engineering Manager and the particular circumstances of the situation. The analysis may include, but is not limited to, a review of site development plans, a review of collision history, conducting traffic counts, conducting license plate surveys, reviewing potential parking strategies and assessing the potential effectiveness of parking enforcement. If the Traffic Engineering Manager determines that the residential neighborhood is adversely impacted by overflow parking, staff will begin Phase 2.

PHASE 2: Request for Voluntary Action

If the initial findings indicate a potential for mitigating parking impacts from nearby developments (residential, commercial, industrial, etc.), the City will meet with appropriate representatives from the nearby developments to collect additional information regarding their available on-site parking and their parking policies. If opportunities exist to add parking spaces on private property, the City will request that Item: 9
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the nearby development(s) consider adding parking. In addition, the City may request the nearby development(s) to revise parking policies that may be impacting adjacent neighborhoods. The City will also request that the Orange County Sheriff’s Department (“OCSD”) provide parking enforcement as time and personnel permits.

This phase may also include meeting with the appropriate representatives of the impacted residential neighborhood (e.g., Homeowners' Association (HOA) board, HOA property manager, property owners, etc.). If the Traffic Engineering Manager determines that the steps taken in Phase 2 have addressed the parking concerns, then no additional action will be taken. If the Traffic Engineering Manager determines that the steps have not addressed the parking concerns, then the residential neighborhood may qualify for a parking program.

PHASE 3: Consideration of Parking Restrictions

In this phase, parking restrictions may be considered to mitigate residential neighborhood overflow parking generated by nearby developments. Parking restrictions may include, but are not limited to, overnight parking bans, limited areas of no parking (red curbs, etc.), street sweeping parking restrictions, commercial vehicle parking restrictions and permit parking. The Traffic Engineering Manager will recommend a specific parking program based upon the particular circumstances of the situation.

If permit parking is the recommended alternative by the Traffic Engineering Manager, the City will determine the appropriate time of day and time of year restrictions.

Although permit parking restrictions are usually full time, there may be situations where limited permit parking may be adequate. For example, if the parking impacts are limited to late night and early morning hours, then overnight restrictions may be sufficient. For a high school, only daytime restrictions during school hours and school days may be appropriate.

In order to consider permit parking all of the following criteria must be met:

1. Upon review by the Traffic Engineering Manager, the existence of overflow parking in a residential neighborhood is verified and the neighborhood meets the definition of "Impacted Area."

2. Existing land-use has resulted in inadequate spacing (distance) between a residential neighborhood and the nearby development that generates the overflow parking.

3. Reversal or mitigation of the conditions at nearby development that are creating the overflow parking is not within the City's control.

4. Nearby development will not voluntarily enact changes to mitigate the overflow parking.

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5. By anonymous mail-in ballot, at least 67% of the impacted area property owners (one vote per property) approve instituting a Residential Permit Parking Program. If a vote is not received from a property owner, it will be considered a “no” vote. In order to try and maximize voter participation, the City will send a follow up letter approximately one week before the ballots are due to any property owners who have not submitted a ballot at that time.

6. Implementation of a permit parking program is compliant with Section 22507 of the California Vehicle Code.

7. The cost to implement the permit parking program can be absorbed by budgeted City activities or borne by the impacted area.

If an area meets the criteria, it is eligible to be considered by the City Council’s designee for recommendation of approval of a Residential Permit Parking Program. The designee will recommend an action relative to the proposed permit parking to the Traffic and Parking Commission that will make a final recommendation to the City Council.

Approval of a Residential Permit Parking Program is at the sole discretion of the City Council.

Permits

If the permit parking is approved for recommendation by the City Council’s designee and the City Council, then two (2) permits will be issued per property. Permits are limited to two (2) because each property should have existing off-street parking, which the City encourages residents to use for vehicular parking. For neighborhoods where permit parking was implemented prior to the 2017 revision of the Residential Parking Management Policy, permits will continue to be issued on the basis of one permit per registered vehicle.

Property owners or residents may apply for a third permit, if condi tions provided in this section are met and/or there are exceptional or unusual circumstances, as determined by the City. Exceptional or unusual circumstances may include, but are not limited to, the following:

• Properties that have a driveway that is too short to allow vehicles to park legally thereby reducing the number of off-street parking spaces • Parking needs for disabled individuals that cannot be accommodated on the property

The conditions provided in this section shall apply to all requests for third permits based on vehicle count and received on or after February 5, 2019 (the date when the Policy was revised to include these specific conditions). In order to be considered for a third permit based on vehicle count, the property owner or resident must demonstrate that the dwelling unit’s off-street parking spaces are being fully utilized and that the number of vehicles currently registered to the dwelling unit exceeds the dwelling unit’s Item: 9
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off-street parking by three or more. Planned Non-Operational (PNO) vehicles, off highway vehicles (OHVs), boats, trailers and other similar vehicles/items do not count toward the total. The City may verify the off -street parking and circumstances by, among other things, conducting an inspection of the dwelling unit’s off -street parking spaces, including a garage inspection. The Traffic Engineering Manager, in his or her sole discretion, may approve or deny a third permit based on the applicant-provided information, any City verification of the dwelling unit’s off -street parking, and any other applicable information

Applicants may appeal a denial of a request for a third permit by the Traffic Engineering Manager to the Director of Public Works. To appeal, the applicant must submit a written appeal to the City Clerk within seven (7) business days of receipt of the Traffic Engineering Manager’s decision. The appeal must include the reasons for the appeal and any supporting evidence. The Director of Public Work’s decision on the appeal is final.

The Traffic Engineering Manager may revoke a third permit issued to a dwelling unit upon a finding that the dwelling unit’s off-street parking is not being adequately used, the number of vehicles registered to the dwelling unit no longer exceed the dwelling unit’s off-street parking by three or more, and/or the exceptional or unusual circumstances that justified the issuance of a third permit no longer exist. All third permits, regardless of issuance date, shall be subject to revocation under this Policy. A dwelling unit’s off-street parking is not being adequately used if, among other things, the dwelling unit’s required off-street parking facilities and driveways are not being utilized for the temporary storage of motor vehicles in accordance with LFMC section

9.168.030(C)(1). The City may verify the off-street parking and circumstances by, among other things, conducting an inspection of the dwelling unit’s off-street parking spaces, including a garage inspection.

The property owner or resident may appeal the Traffic Engineering Manager’s decision to revoke a third permit to the Director of Public Works. To appeal, the applicant must submit a written appeal to the City Clerk within seven (7) business days of receipt of the Traffic Engineering Manager’s decision. The appeal must include the reasons for the appeal and any supporting evidence. The Director of Public Work’s decision on the appeal is final.

Fees for Permanent Parking Permits

Beginning on January 1, 2020, the City will charge a $20 annual fee for each permanent (i.e., non-guest) parking permit issued under this Policy. This fee will apply to all permanent parking permits in all City permit parking program areas, regardless of when the permit parking program was implemented. The City will issue new permits for each calendar year. Beginning on January 1
st of each year, any permits from previous years
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permanent permits if they can accommodate all their permanent parking needs on their property.

Temporary Guest Permits

Property owners and residents may apply for temporary one-day guest permits.

Temporary guest permits are available at no cost and can be obtained by submitting an application on the City’s website or in-person at City Hall. These permits shall be used to accommodate guests that cannot park on the requesting party’s property. The City monitors the issuance of temporary permits by address to ensure that property owners/residents are using this program as intended. If the City determines that a property owner/resident is improperly using the temporary guest permit program for any reason, including but not limited to, using temporary permits for long-term parking or as a way to avoid paying the annual permanent parking permit fee, then the City may take steps to address the issue including, but not limited to, revoking the privilege to obtain temporary guest permits.

Removal of Permit Parking

A request to remove permit parking will be subject to the same general requirements that are used to establish permit parking. Upon receiving a request to remove permit parking from a residential neighborhood in the form of a letter from the Homeowners Association or a City provided petition form from a majority of the property owners on the street or streets where the removal of permit parking is being requested, staff will begin a review process. A specific request will only be evaluated once in any 24-month period. The City will begin the analysis of the request by collecting information and conducting field reviews. The scope of the analysis will be based upon the professional judgment of the Traffic Engineering Manager and the particular circumstances of the situation. Information collection may include, but is not limited to, conducting traffic counts and conducting license plate surveys and assessing the potential impacts (if any) of removing permit parking. If the Traffic Engineering Manager determines that removal of permit parking is reasonable and appropriate for the conditions, the City will conduct a vote of the property owners to determine the level of support to remove permit parking.

By anonymous mail-in ballot, at least 67% of the impacted area property owners (one vote per property) must approve removing the Permit Parking Program. If a vote is not received from a property owner, it will be considered a “no” vote. In order to try and maximize voter participation, the City will send a follow up letter approximately one week before the ballots are due to any property owners who have not submitted a ballot at that time.

Removal of permit parking must also be compliant with the California Vehicle Code and the cost to implement the permit-parking program must be able to be absorbed by budgeted City activities or borne by the impacted area.

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If an area meets the criteria noted above, it is eligible to be considered by the City Council’s designee for recommendation of removal of the Permit Parking Program. The designee will recommend an action to the Traffic and Parking Commission that will make a final recommendation to the City Council. Removal of a Permit Parking Program is at the sole discretion of the City Council.

DEFINITIONS:

Residential Neighborhood Overflow Parking – New Requests

Residential Neighborhood Overflow Parking is defined as 75% of the frontage on a residential street available for parking is being occupied during any consecutive 6-hour period by vehicles generated from nearby development. Nearby development includes residential uses (single family and multifamily) and non-residential uses such as commercial or industrial or high schools. Parking from parks, other public recreational facilities and elementary/middle schools is not considered overflow parking and therefore does not meet the definition of Residential Neighborhood Overflow Parking.

The 75% impact threshold may be lowered to 67% through a variance process, if certain conditions exist. The requesting party must request the variance in writing and provide supporting evidence and reasoning for the request. The variance request will be reviewed by the Traffic and Parking Commission, which will make a recommendation to the City Council on whether or not to grant the variance.

Impacted Area for New Requests

An impacted area for a new request for permit parking is defined as any area experiencing overflow parking that:

• Precludes parking for one or more of the following: guests, maintenance workers, utility workers, deliveries (including mail delivery), trash pick-up, driveway access and other normal/typical uses of street parking

• Affects 30 or more dwelling units or 1,000 feet of frontage. If an entire street (such as a cul-de-sac) is less than 30 homes or 1,000 feet of frontage, then the street will be considered to have met this criterion without having to consider additional dwelling units or frontage from adjacent streets. All other criteria must still be met.

• Is continuous throughout at least a 6-hour period on an on-going basis. One time or occasional impacts would not meet this criterion.

Residential Neighborhood Residual Overflow Parking

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When a permit parking area is established, some of the displaced vehicles may (or may not) end up parking in adjacent residential areas. In cases where displaced vehicles do end up parking in adjacent residential areas, residents can request that the City complete a review to determine if the permit parking program should be expanded to include additional streets. At least 60 days must pass (from the date when the signs are installed in the original permit parking area) before the City will consider a request. This 60-day period will allow the parking conditions to normalize and for the required parking impact studies to properly assess the normalized parking conditions.

In cases of residual overflow parking the following criteria shall apply:

Residual Overflow Parking is defined as 50% of the frontage on a residential street available for parking is being occupied during any consecutive 6-hour period by vehicles generated from nearby development. Nearby development includes residential uses (single family and multifamily) and non-residential uses such as commercial, industrial or high schools. Parking from parks, other public recreational facilities and elementary/middle schools is not considered overflow parking and therefore does not meet the definition of Residual Overflow Parking.

Impacted Area for Residual Overflow Parking

An impacted area for a request for permit parking to address residual overflow parking is defined as any area experiencing residual overflow parking that:

• Affects 15 or more dwelling units (or 500 feet of frontage)

• Is continuous throughout at least a 6-hour period on an on-going basis (One time or occasional impacts would not meet this criterion)

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ATTACHMENT 3
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CITY OF LAKE FOREST

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _______ day of ___________, 20____ , by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California, 92630 ("City") and Data Ticket, Inc., a California corporation, with its principal place of business at 2603 Main Street, Suite 300, Irvine, CA 92614 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional parking permit and citation processing consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional parking permit and citation processing consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional parking permit and citation processing consulting services for the Parking Permit and Citation Processing Program project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional parking permit and citation processing consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the e xhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from ___________________ to _____________________, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two (2) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

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3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates . The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreem ent, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements . All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel . Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel fo r performance of this Agreement are as follows: Brook Westcott, Chief Operating Officer.

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3.2.5 City's Representative . The City hereby designates Thomas Wheeler, Director of Public Works/ City Engineer, or his designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative").

City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Repres entative. Consultant hereby designates Brook Westcott, Chief Operating Officer, or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniqu es, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subco nsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expe nse and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re -employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, inde mnify and hold City, its officials, directors, officers, DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladder s, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.12 Water Quality Management and Compliance. Not Applicable.

3.3 Fees and Payments.

3.3.1 Compensation. Con sultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE-HUNDRED SEVENTY-FIVE THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS AND TWENTY CENTS ($175,738.20) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work . At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in e ffect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall pos t copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Con sultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsul tants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsulta nts. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.5 Accounting Records.

3.5.1 Maintenance and Inspection . Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6 General Provisions.

3.6.1 Termination of Agreement.

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3.6.1.2 Effect of Termination . If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

Consultant: Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614
ATTN: Brook Westcott, Chief Operating Officer
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Ownership of Materials and Confidentiality.

3.6.2.1 Documents & Data; Licensing of Intellectual Property . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Cons ultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans , procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

3.6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design profe ssional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of , pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.9 City's Right to Employ Other Consultants . City reserves right to employ other consultants in connection with this Project.

3.6.10 Successors and Assigns . This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer . Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

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3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.15 No Third -Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide e mployee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6.22 Security and Permissible Use Provisions. City agrees to follow all defined security requirements provided by the Consultant including but not limited to those listed in Exhibit “E” Security and Permissible Use Provisions.

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3.7 Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making t hem subject to all provisions stipulated in this Agreement.

CITY OF LAKE FOREST DATA TICKET, INC.

By:

Robert Pequeño
Mayor

ATTEST:

By:

Lisa Berglund
City Clerk

APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

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Brook Westcott
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Exhibit “A”-1

EXHIBIT "A"

SCOPE OF SERVICES

PARKING PERMIT PROCESSING PROGRAM AND

SERVICES FOR PARKING CITATION PROCESSING

PARKING PERMIT PROCESSING PROGRAM

The City currently issues two different parking permits and a potential third permit is being considered for recreational vehicles (“RV”):

1. Residential Annual Permit ($20 per year)

2. Residential Temporary Guest Permit (no fee, duration of 24hrs)

3. Recreation Vehicle Permit (fee TBD)

Permit Cost Duration
Residential Annual Permit $20 per year Year-long (Calendar year) Residential Temporary Guest Permit No fee 24 hours
Potential Recreation Vehicle (RV) Permit TBD See proposed conditions and duration below

Residential Classifications

Within those categories, there are three different residential classifications based on the parameters of the location:

Type A: Unlimited number of permits based on number of registered vehicles to the single-family residence address.

Type B: Maximum of two permits issued regardless of number of registered vehicles at the single-family residence address.

Type C: Three permits issued per City Council policy if certain criteria are met.

Permit Volume

In 2021, the City issued approximately 1,100 Residential Annual Permits and 2,500 Residential Temporary Guest Permits. The Residential Annual Permit are issued in January of each year.

The Recreation Vehicle Permit is a program to address future potential concerns regarding RV parking in residential neighborhoods. This program is not anticipated to be implemented.

However, the City is seeking the capability to do so if there is a need in the future.

Proposed Conditions and Duration for RV Parking Permit
For proposal and software programming purposes, the RV Permit program shall be based upon the following criteria:
 RVs may park without a permit for purposes of loading and unloading for up to 24 consecutive hours.
 If the RV will be parked for more than 24 hours, then a “Recreational Vehicle Parking Permit” would be required.
 Only residents may pull a permit and such permits will be issued on an annual basis.

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 “Annual” is defined as a calendar year (January 1 through December 31)  Residents may obtain permits on behalf of out-of-town guests or rental RVs.  Permittees must park their RV within 1/10th of a mile of the registered permit address.  Permits will be issued on a per RV basis and the cost of the permit will not be prorated.  RVs with a permit are allowed to park on public residential streets for up to 72 consecutive hours (consistent with current municipal code).  After an RV has been parked for 24 hours without a permit or for 72 hours with a permit, the RV must then vacate the public right-of-way and may not park on any public street or highway in the City for at least 24 hours.

RV Parking is prohibited in commercial and industrial areas of the City. However, RV parking is allowed in residential areas. Vendors will work with City staff in determining the extents of the residential areas and define it within the RV permit program.

Software Specifications

Vendors must provide an internet-based and mobile app-based parking-permit management service that includes creating and managing address-based accounts; automates the issuance and renewal of license-plate-based, parking permits; includes hosting and updating of rules, regulations, and locations; maintains a web portal for customer use; enables integration with a handheld computer software; and provides the City and the Orange County Sheriff’s Department information on key elements of the program’s operations.

The components of the permit parking service must include:

 An online portal to be used by residents to create and renew address-based accounts that can be verified through the software; any inconsistency in the verification process will require City staff review and approval  In addition, the online portal shall be able to be integrated into a GIS based system for mapping purposes
 Automated residency and vehicle ownership verification for accounts, payments, and permits
 A comprehensive, rule-based, parking system which manages all accounts and vehicle permissions (including temporary guest permits)  A comprehensive and sustainable fee program for each type of permit (developed by researching other permit parking fee programs in the greater Orange County area)  Vendor shall process payments and deposit funds directly into City’s banking institute. The City will provide authorization for deposit transactions and will provide Contractor deposit slips.

A. Permit Registration and Validation:

1. A cloud-based, hosted website for online permit registration that must provide:
a. Real-time validation of information provided by the permit registrant such as:
i. Vehicle registration information
ii. Permit registrant’s address is in the desired permit zone iii. Permit registrant’s vehicle registration matches provided address in the desired permit zone
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iv. If permit registrant’s vehicle registration does not match address, then a utility bill (i.e., internet, gas, water, electric) dated within past 30 days may be used to verify address.
b. Verification that the address provided by the applicant exists and is valid c. Validation in real time that the vehicle being registered does not have any outstanding parking citations
d. Ability to certify, automatically and manually, that the information submitted by the applicant is authentic
e. An explanation of the process by which the vendor will confirm authenticity of the documents provided by the residents f. Accounting Records: Vendor shall make permit parking program records available for examination by the City or designee at a time agreeable to the City and the Vendor within one week following the request by the City to examine such records. Failure of the Vendor to permit such examination within one week of the request shall permit the City to withhold all further payments until such examination is completed unless an extension of time for examination is authorized by the City in writing.

B. Software Operations and Customization

1. User Experience and Process

a. A system that allows applicants to create their own accounts using ID/Password authentication to manage, edit, update their vehicle, permit, and contact information

b. A feature on the permit registration website that allows multiple permits, for a given zone, to be registered to multiple vehicles in one transaction

c. The ability to customize, allowing different types of permits (daily, weekly, monthly, annual permits, guest permits, multiple year permits, etc.) for different applications (vehicle, RV, etc.)

d. The ability to select permit holders to obtain limited quantity of temporary or guest permits annually as needed

e. The ability for the registrant to print out temporary guest permits with expiration date

f. Flexibility, where the user interface can match the branding and style of the city website

g. The ability to register one vehicle or multiple vehicles under one permit

h. The ability to flag concurrent usage by more than one vehicle parked at the same time under the same permit

i. The ability to flag concurrent usage by more than one vehicle parked at the same location alternating the same permit to avoid time limit violations

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j. A “Frequently Asked Questions” (FAQ) page to assist registrants through the permit application process

k. Email receipts for permits issued online

l. The ability to require the registrant to obtain permanent placards (or approved equal) with expiration date for their vehicle(s) and charge the registrant the fee for procurement

m. The ability for the registrant to print out a temporary permit while the registrant is awaiting their permanent placard (or approved equal)

n. The ability for residents to obtain permits in person, at City Hall, and for the record of permits to be integrated with the rest of the online system (i.e. permits that are obtained in person should have the same functionality and be accounted for in the same system as permits obtained online and the permit program should be compatible with current City processes even if the Permit Program is entirely outsourced)

2. Operations and Systems Integrations

a. The ability to integrate with other governmental/non-governmental agency databases (i.e., State DMV, Parking Ticket Processing Vendor, Parking Enforcement Officer hand-held devices and software)

b. The ability to integrate with the City’s accounting systems as necessary

c. Online credit card payments (for example, Mastercard, Discover, Visa, etc.)

d. The encryption hardware and software methods and security protocols required to protect customer information (i.e., credit card information, telephone numbers, email addresses)

e. Documented compliance with the Payment Card Industry Data Security Standard (PCI DSS)

C. Permit Management System Administrative Features:

1. The ability to provide a “dashboard” overview of the permit parking program

2. The reporting to monitor the number of permit applications that have been approved, rejected, or pending in status

3. Customizable permission-based user groups for different levels of access for authority, rejected, or pending in status

4. City staff’s ability to easily edit customer account/records (i.e., customer name, address, vehicle information, notes, etc.), while tracking which authority staff performed the changes and when the changes were made
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5. City staff’s ability to add notes to accounts during and after the permit registration process

6. The ability to access all account activity history, including City and vendor staff edits

7. The ability to easily mail or email renewal notices to residents of each permit district (including certified mail)

8. The ability to easily send mass emails to residents of each permit district

9. The ability to create and edit permit zones

10. The ability to create and edit permit types

11. The ability to create and edit permit eligibility rules

12. The ability to create new users

13. The ability to create new users’ groups

14. The ability to store email correspondence letters

15. The system’s reporting functionality including, but not limited to:

a. Reporting capabilities that are easily modifiable and updated based on all aspects of effectively managing the City’s permit program:
i. Report on Permit Revenue
ii. Detailed Transaction Report by Date by Department
iii. Detailed Transaction Report by Permit Type
iv. Summary Transaction Report
v. Audit by Permit Type/Number
vi. Access Monitoring Report
vii. Permits Issued Report
b. Exportability to other file formats such as Excel and PDF

16. The capability of City staff to process permit applications in person utilizing the cloud-based, hosted website for online permit registration only as needed.

17. The ability to interface with an integrated handheld enforcement system, mobile License Plate Recognition (“LPR”) system, and/or fixed LPR system for permit enforcement

18. Vendor will be responsible for creating and distribution permits/placards by mail (certified mail) or other approved methodologies.

D. Hosting Requirements

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Exhibit “A”-6

2. These systems must be easily scaled to accommodate site usage during peak permit registration times

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Exhibit “A”-7

PERMIT PARKING LOCATIONS

Permit parking locations and permit types are shown below. However, please note that this list may not be an exhaustive list of the current permit parking locations. The vendor shall create a master list for current permit parking locations and permit types and create a master list of public streets that may be used for future permit parking programs.

Type A: Unlimited number of permits based on number of registered vehicles to the single- family residence address.

Type B: Maximum of two permits issued regardless of number of registered vehicles at the single-family residence address.

Type C: Three permits issued per City Council policy if certain criteria are met. Currently there are only two residences on Sky Drive that have three permits. All others on Sky Drive are Type B permits.

RV Parking: RV parking is allowed in residential areas only. All commercial and industrial areas prohibit RV parking.

Permit
Type
Location Comments

1. A 2nd Street: Between Cherry Ave and end of cul-de-sac

2. B Alderwood

3. A Ashbrook

4. A Ashfield

5. A Ashwood

6. A Avalon Street

7. A Big Timber Street

8. B Briarcroft

9. B Broadleaf

10. A Brookdale Street

11. A Buckwood

12. B Campo Rojo (25602, 25212, 25222, 25225, 25241)

13. B Cedarspring

14. A Chaparral Lane

15. A Chestnut Lane All public street
portions

16. B Coldbrook

17. B Crestbrook

18. A Esrose Court

19. A Fallbrook Street

20. B Farthing Street (first 6 houses on northside)

21. B Fernbank

22. B Glen Acres

23. B Glenhurst

24. A Golden Eagle Lane

25. A Gowdy Street (23879 – 23899)

26. B Greenbank
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27. A Hazelnut Lane

28. B Hazelwood

29. A Hickory Hills Avenue

30. A Highridge Way (19822 and 19832)

31. A Jagger Street (24071 -24105)

32. A Jasper Hill Road (19351 – 19462)

33. B Jubilo Place

34. A Lantern Lane

35. B Larkin Street

36. A Laurel Grove Circle

37. A Loganberry Lane

38. B Malabar Road

39. A Maza Court

40. A Midcrest Drive (21381 – 21532)

41. A Mina Court

42. A Nolan Street

43. A Oswego Street (23912 – 23982)

44. B Pewter Lane

45. A Pino Lane (25351, 25369, 25371)

46. A Plainview Circle (22891)

47. A Quiet Hill Lane

48. A Red Bluff Drive

49. A Red Robin Way

50. A Romera Place

51. B/C Sky Drive; (C – 23232 and 23262 only)

52. B Southbrook

53. A Spring Glen

54. A Spring Water

55. A Stearns Circle

56. A Stella Court

57. B La Vaca

58. B Calle Tres Lomas
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SERVICES FOR PARKING CITATION PROCESSING

1. The Vendor shall enter all parking citation information into a computerized management system. Information shall include but not be limited to:

a. Citation Number
b. Issuing Agency and City
c. Vehicle Identification Number and License Plate Information d. Infraction and Fine Amount
e. Date, Time, and Location of Violation
f. Officer Identification
g. Date of Administrative Review, Date of Administrative Hearing h. Disposition of Administrative Hearing

2. Vendor shall process payments and deposit funds directly into City’s banking institute.

The City will provide authorization for deposit transactions and will provide Contractor deposit slips.

3. Vendor shall obtain registered owner information from the Department of Motor Vehicles (DMV) on delinquent citations and send delinquent notices (maximum of 2 notices) to registered owners via first class mail. This notice shall include all required information, a due date and amount of fine due (both before and after the due date).

4. Vendor shall notify DMV of failure to appear (FTA) status, place a registration hold on the vehicle. Forward all appropriate information to DMV including the fine amount, issuing City, etc. Upon payment of parking violation fees, Vendor shall notify DMV to release registration hold on vehicle.

5. Vendor shall submit monthly the following reports to the City:
a. Citation Master Report
b. Daily Clearance Report
c. Collection Report
d. Summary Statistics Report
e. Daily Clearance Report, by Month
f. Master File Statistics
g. Habitual Offender Report
h. Officer Report
i. Registration Holds Placed, by Month

6. Vendor shall provide fully trained staff to handle calls from violators and schedule appearance dates.

7. Administrative Review: The Vendor will provide a toll-free 800 number for violators to call, correspond with violators and notify them of decisions, maintain records of dispositions, and appeal paperwork and refer all paperwork to the City as required. The City or designee will perform the Preliminary Written Administrative Review and return the disposition and appeal paperwork to the Vendor. The Vendor shall not be responsible for the City’s failure to provide correct or timely infraction information. The City shall be responsible to pay the court filing fee to violator if the Review and Administrative Hearing are overturned by the Court.

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8. Vendor shall schedule Administrative Hearings and provide a hearing officer, as required by the City. Contractor shall notify the City if violation is overturned by the Court.

9. Out-of-state parking citations received by the Vendor will not be subcontracted by the Contractor for processing. Fees recovered by the Vendor and due the County will be delivered to the City of Lake Forest, 100 Civic Center Drive, Lake Forest, CA 92630.

10. Accounting Records: Vendor shall make citation records available for examination by the City or designee at a time agreeable to the City and the Vendor within one week following the request by the City to examine such records. Failure of the Vendor to permit such examination within one week of the request shall permit the City to withhold all further payments until such examination is completed unless an extension of time for examination is authorized by the City in writing.

Other Vendor Requirements

1. City access to Vendor’s secure web site.

2. Viewing and printing of citation management reports and citations at the City 24/7.

3. City shall always have access to the Vendor’s citation database including all status updates in real-time.

4. On-line Citizen access 24/7 to view, appeal, and pay their citation(s).

5. Credit card payments accepted on-line, real-time via a secure web site.

6. Citizen credit card payments accepted via phone or paper.

7. Vendor shall notify City at least 30 days prior to any Contract increases due to increase in postage rates implemented by the United States Postal Service.

8. All work being performed under this Contract by Vendor shall be performed in the State of California.

Vendor shall provide Services and Materials to be covered by the fees, Compensation and Pricing for both in-state and out-of-state citations:

1. Data entry and updating of all handwritten citations and electronic entry and updating of all handheld citations.

2. Collecting, processing, and applying all payments pursuant to California Vehicle Code 40200.4(a).

3. Processing all status changes to citation database.

4. Vendor shall provide user ID’s and passwords to City for access to Vendor’s website.

5. Viewing and printing of citation management reports and citations by the City 24 hours a DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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day, 7 days a week.

6. City shall always have access to its citation database including all status updates real- time.

7. Vendor shall allow credit card payments to be accepted via phone or paper.

8. Vendor shall allow payments to be accepted on-line, real-time vis Vendor’s website.

9. 24/7 Citizen access to Vendor database to view, appeal, and pay citations.

10. On-Line connection to California DMV and daily registered owner information files.

11. On-Line connection to California DMV for daily hold and release files.

12. On-Line connection to all 50 States and Canadian DMV’s for registered owner information is desirable, but not required.

13. Interface with DMV’s nationwide for registered owner information via all media.

14. Interface with third party vendor for nationwide registered owner information.

15. All forms and tracking.

16. Correspondence tracking and response.

17. Bilingual 800-line voice mail information 24 hours per day, 7 days per week.

18. Trilingual 800-line customer services answered by customer service representatives, Monday through Friday, from 8:00 A.M. to 5:00 P.M. (Pacific Time).

19. Daily bank deposits.

20. Bank reconciliation.

21. Complete audit trail.

22. Comprehensive monthly management reports on citation issuance and revenue available on-line as well as in hard copy with month-end invoice.

23. All required insurance.

24. California Corporate Headquarters.

25. Option to participate in the tax interception program through the California Franchise Tax Board.

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The following table provides the City’s current Parking Penalty Bail Schedule as of February 4, 2020.

City of Lake Forest - Parking Penalty Bail Schedule adopted by City Council 02/04/20

Code Violation Description Amount Notice Penalty Date
Penalty
Amount
4000(a)(1) REGISTRATION NOT CURRENT $60.00 +22 days Notice Date + 15 Days $35.00

12.16.040(B) PARKED FOR OVER 72-HOURS $50.00 +22 days Notice Date + 15 Days $35.00

12.16.040(C) RV IN BUSINESS & INDUSTRIAL ZONE $50.00 +22 days Notice Date + 15 Days $35.00

12.16.040(D) NO PARKING / NO STOPPING $50.00 +22 days Notice Date + 15 Days $35.00

12.16.040(E) INOPERATIVE VEHICLE $50.00 +22 days Notice Date + 15 Days $35.00

12.16.040(F) REPAIRING VEHICLE ON ROADWAY $50.00 +22 days Notice Date + 15 Days $35.00

12.16.040(G) DETACHED TRAILER $50.00 +22 days Notice Date + 15 Days $35.00

12.16.070(A) OVERSIZED VEHICLE $50.00 +22 days Notice Date + 15 Days $35.00

13.28.040(B)(4) CIVIC CENTER – NO PARKING (9PM – 7AM)
22500(a) WITHIN AN INTERSECTION $50.00 +22 days Notice Date + 15 Days $35.00 22500(b) WITHIN A CROSSWALK $50.00 +22 days Notice Date + 15 Days $35.00 22500(e)(1) BLOCKING DRIVEWAY ACCESS $50.00 +22 days Notice Date + 15 Days $35.00 22500(f) BLOCKING SIDEWALK ACCESS $50.00 +22 days Notice Date + 15 Days $35.00 22500(h) DOUBLE PARKED $50.00 +22 days Notice Date + 15 Days $35.00 22500(k) PARKED ON BRIDGE $50.00 +22 days Notice Date + 15 Days $35.00 22500(L) BLOCKING WHEELCHAIR ACCESS RAMP $300.00 +22 days Notice Date + 15 Days $35.00 22500(m) PARKED IN PUBLIC TRANSIT BUS STOP $50.00 +22 days Notice Date + 15 Days $35.00 22500.1 MARKED FIRE LANE $50.00 +22 days Notice Date + 15 Days $35.00 22502(a) PKG-18" FROM CURB/ WRONG WAY $50.00 +22 days Notice Date + 15 Days $35.00 22507.8(a) DISABLED - NO VISIBLE PLACARD $300.00 +22 days Notice Date + 15 Days $35.00 22507.8(b) DISABLED - BLOCKING ACCESS $300.00 +22 days Notice Date + 15 Days $35.00 22507.8(c)(1) DISABLED - BOUNDARY LINES $300.00 +22 days Notice Date + 15 Days $35.00 22507.8(c)(2) DISABLED - CROSSHATCHED SECTION $300.00 +22 days Notice Date + 15 Days $35.00 22514 FIRE HYDRANT - WITHIN 15 FEET $50.00 +22 days Notice Date + 15 Days $35.00 22515(a) UNATTENDED VEHICLE LEFT RUNNING $50.00 +22 days Notice Date + 15 Days $35.00 22515(b) UNATTENDED VEHICLE WITHOUT BLOCKS $50.00 +22 days Notice Date + 15 Days $35.00 22523(a) ABANDONED VEHICLE $125.00 +22 days Notice Date + 15 Days $35.00 5200(a) NO LICENSE PLATE $50.00 +22 days Notice Date + 15 Days $35.00 5200(b) NO LICENSE PLATE - 1 ISSUED $50.00 +22 days Notice Date + 15 Days $35.00 5201(a) LICENSE PLATE IMPROPERLTY MOUNTED/SECURED $50.00 +22 days Notice Date + 15 Days $35.00 5201(c) LICENSE PLATE COVERED $50.00 +22 days Notice Date + 15 Days $35.00 5202(a) LICENSE PLATES NO LONGER VALID $50.00 +22 days Notice Date + 15 Days $35.00 5204(a) MISSING LICENSE TAB $50.00 +22 days Notice Date + 15 Days $35.00 28071 MISSING BUMPER $50.00 +22 days Notice Date + 15 Days $35.00 21113A PARKED ON PUBLIC GROUNDS $50.00 +22 days Notice Date + 15 Days $35.00 DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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Exhibit “B”-1

EXHIBIT "B"

SCHEDULE OF SERVICES

Consultant shall provide the services described in Exhibit “A” Scope of services as directed by the City.

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Exhibit “C”-1

EXHIBIT "C"

COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not -to- exceed fee of One-Hundred Seventy-Five Thousand Seven Hundred Thirty -Eight Dollars And Twenty Cents ($175,738.20) and shall be billed at the following rates:

Description Cost/ Rate Unit

PERMIT PROCESSING PROGRAM
Permit Registration and Validations Detailing Solution
(Includes hosting requirements) $6,000.00 Per Year
Extra Programming Services
(For additional Permit Types) $200.00 Per Hour
Permit Fulfillment
(Includes Letter and First Class Mail) $4.30 Each
Permit Production
(Estimated Cost for Decal Permits) $0.45 Each

PARKING CITATION PROCESSING SYSTEM
Citation Processing - Automated $0.48 Each
Citation Processing - Manual $0.65 Each
Collection Letters $0.78 Each
Notice Processing $ - N/A
Final Notice Letters $ - N/A
Out of State Processing 23% Percent
Delinquent Processing
(Based on value of delinquent citations) 23% Percent
Administrative Adjudication Including Online Appeals $0.50 Each Adjudication Document Scanning $0.50 Each
Initial Review Result Letter $0.78 Each
Hearing Result Letters $0.78 Each
Hearing Examiner Services $85.00 Per Hour
Payment Plan Application Processing $5.80 Each
FTB Processing (in Dollars) $10.00 Each
FTB SSN Lookup $2.75 Each
Warnings $0.48 Each
Handheld Lease (Monthly) $39.00 Per Month
Per Device
Handheld Purchase $1,277.00 Each
Printer Lease - Included with Handheld $ - N/A
Printer Cost - Included with Handheld $ - N/A
Software Licensing Fees $100.00 Per Year Per
Device
Software Maintenance with Data
(Cost of Data is a Pass-through Charge of an estimated $45 in addition to a monthly $25 maintenance fee rate)
$70.00 Per Month
Per Unit
Citibank In-Trust (Escrow) Account Service* $100.00 Monthly Refunds and NSF’s $8.00 Per item
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*City shall be responsible to pay all bank and bank supply charges for this account.

Other Miscellaneous Fees and Rates

Credit Card Chargeback Processing - $30 per transaction  If a chargeback occurs, a fee will be charged to the P atron for the processing of the chargeback.
 No fee will be charged to the City.

Postal Rate Increase Offset – If postal rates increase during the term of the agreement, fees to Consultant shall be raised immediately to offset the effect of the actual postal rate increase.

County Fees

Consultant shall d eposit with the County Treasurer all sums due the County as the result of processing a parking violation not later than 45 days after the last day of the month in which the parking penalty was received.

Fees due to the county are subject to the California Vehicle Code and are separate from and not subject to the not-to-exceed fee for services provided by the Consultant. Exhibit “F” County of Orange Fees Report Example lists the most recent report template and contains rates as of the original agreement effective date. Fees may be subject to change based on County and State direction.

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Exhibit “D”-1

EXHIBIT “D”

INSURANCE REQUIREMENTS

3.2.11 Insurance.

3.2.11.2 Types of Insurance Required . As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without l imiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least a s broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Not Applicable.
(C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professiona l services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

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Exhibit “D”-2

(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be
restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providi ng the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability: Not Used..

3.2.11.4 Professional Liability (Errors & Omissions):
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.

3.2.11.5 Workers' Compensation:
(A) Cancellation: Not Used.
(B) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.2.11.6 Primary and Non -Contributing Insurance . All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.11.7 Waiver of Subrogation . All policies of Commercial Ge neral Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.2.11.8 Deductibles and Self-Insured Retentions. Any deductible or self- insured retention must be approved in writing by the City and shall protect the City, its officials, DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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55136.00200\31918793.1
Exhibit “D”-3

officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention.

3.2.11.9 Evidence of Insurance . The Consultant, concurrently with the execution of th e Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insuran ce showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.11.11 Acceptability of Insurers . Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.11.12 Enforcement of Agreement Provisions (non estoppel) .

3.2.11.14 Insurance for Subconsultants . Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be respon sible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subcons ultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as a dditional insureds using endorsement form ISO CG 20 38 04 13 or an DocuSign Envelope ID: 3B65BCD9-5BA2-4C5B-AD99-08B009DB1579 Item: 9
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Exhibit “D”-4

endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

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Exhibit “E”-1

EXHIBIT “E”

SECURITY AND PERMISSIBLE USE PROVISIONS
Security Provisions
City agrees to follow all defined security requirement including but not limited to:

A) All City employees who are provided access to services provided by Consultant must complete a background check and must complete annual security awareness trainings.

B) All City employees must sign security agreement documents subject to the source state of the information being obtained by DMV entities.

C) City must inform Consultant within 24 hours of a City employee with access to Consultant services leaving their role.

D) City must inform Consultant of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.

E) City understands and agrees that security requirements may change and be updated to reflect the most current security requirement of the government agencies Consultant works with to obtain vehicle registered information.

F) City understands that evidence of the security requirement may be requested to comply with Consultant audit requirements of the governmental agencies that the Consultant works with.

G) City understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions are found to be violated or abused.

Permissible Use Provisions
City agrees to follow all defined permissible use requirement including but not limited to:

A) All City employees who are provided access to services provided by the Consultant must receive annual training on permissible use of state agency information.

B) All City employees must sign permissible use agreement documents subject to the source state or government agency where the vehicle is registered owner information s being obtained.

C) All City employees will be instructed of the confidentiality of information from a government agency and the proper use of that information based on job responsibility, which must not involve immigration purposes.

D) City must inform Consultant within 24 hours if data has been misused in such a manner that might constitute data misuse or a data breach.

E) City must inform Consultant of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.

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Exhibit “E”-2

F) City understands and agrees that permissible use requirement may change and be updated to reflect the most current permissible use requirements pf the government agencies Consultant works with to obtain vehicle registered information.

G) City understands that evidence of the permissible use requirements may be requested to comply with contractor audit requirements of the governmental agencies Consultant works with.

H) City understands that tracking of activity will occur for annual reviews to be conducted by Consultant to endure the confidentiality and privacy required for government agency provided information.

I) City understands that all information obtained through government agencies is considered subject to the Drivers Privacy Protection Act (DPPA) and agrees that no disclosures of information will be made that would constitute a violation of this act.

J) City understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the provisions above are found to be violated or abused.

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Exhibit “F”-1

EXHIBIT “F”

COUNTY OF ORANGE FEES REPORT EXAMPLE

The example report template above presents a breakdown of these fees that Consultant shall pay on behalf of the City (to the County), which is $11.00 per violation, with the exception of correctable violations which is 50% of the amount paid. Correctable violations are: 4000 (a), 5200, 5202 & 5204.

COUNTY OF ORANGE

REPORT OF PARKING / EQUIPMENT VIOLATIONS
DATE :

ISSUING AGENCY :

PROCESSING AGENCY :

FUNDS COLLECTED FOR THE MONTH OF:

Description
For County Use only
Account Coding
County - TRIAL COURT FUND
(Gov. Code 76000(b); $2.00 each citation) @ $ 2.00 $ 0.00 100-017-081-5500-6530-B***-BCAPN550 County - COURTHOUSE CONSTRUCTION FUND
(Gov. Code 76100; $1.50 each citation) @ $ 1.50 $ 0.00 355-003-355-1001-6530-1402 County - CRIMINAL JUSTICE FACILITIES CONSTRUCTION FUND
(Gov. Code 76101; $1.50 each citation)
@ $ 1.50 $ 0.00 104-017-104-5500-6530-B***-BCAPN550 State - IMMEDIATE & CRITICAL NEEDS CONSTRUCTION FUND
(GC 70372(b); $3.00 each citation issued on /after 1/1/2009 ) 0 @ $ 3.00 $ 0.00 355-003-355-1001-6530-1401 State - COURT FACILITIES CONSTRUCTION FUND
(GC 70372(b); $1.50 each citation issued on /after 1/1/2009 ) 0 @ $ 1.50 $ 0.00 355-003-355-1001-6530-1400 State - TRIAL COURT TRUST FUND
(GC 76000.3; $3.00 each citation issued on /after 12/7/2010) 0 @ $ 3.00 $ 0.00 355-003-355-1001-6530-1403
EQUIPMENT AND REGISTRATION VIOLATION (5204{a} CVC)
(CVC 40225(d); 50% of fees collected)
$ 355-003-355-1001-6530
TOTAL PAYMENT : $ 0.00
Prepared By : Phone :

Signature : Date :

Email:

Enclose the original form with the payment and mail to: Orange County Treasurer-Tax Collector Revenue Recovery/Accounts Receivable Unit
P.O. Box 4005
Santa Ana, CA 92702-4005 #NAME?
*** NOTE: Surcharge above has been eliminated effective 07/01/2019. Please report only late collections of surcharges assessed prior to the effective date when applicable. *** 7/12/2022
[email protected]
This form MUST accompany all payments. Please email a copy of the form to: [email protected] City of Lake Forest
Data Ticket, Inc.

Note: Pursuant to Section 40200.4 of the California Vehicle Code, the processing agency shall deposit with the County Treasurer all sums due the County as the result of processing a parking violation not later than 45 days after the last day of the month in which the parking penalty was received.

Number of Parking
Violations Processed Amount Due
Ana Chung (949) 752-6937
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Item: 9
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Item: 9
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Item: 9
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Contact #1: Contact #2: Contact #3:

Agency: City of Seal Beach, Police Dept. City of Napa Paso Robles Police Dept.

Contact Info: Captain Michael Ezroj Tony Valadez Donna King Phone: 562-799-4100 707-257-9272 805-227-7486
Email: [email protected] [email protected] [email protected]

QUESTIONS RESPONSE RESPONSE RESPONSE

1. What were the services
performed?
Data Ticket manages the parking
citations, parking permits, parking
appeals and collections.

They are our parking citation
processor, parking permit vendor,
and hearing officers for 2nd level
appeals.

Citation processing, e-cite
software, and vendor integrations.

2. How would you rate the quality
of work?
5 - Outstanding. They have done
a fantastic job for the City of Seal
Beach.
5 – Very responsive. Occasional
mistakes, which they fix quickly. 5

3. How well did they adhere to
budget?
5 - They have been spot on for
pricing additional items that we
have sought out from them.

I’ve never had them go over
budget in the 4 years that I’ve
been with the City.
5 4.Rate the day-to-day
communication with the firm.
5 - They answer all questions in a
timely manner. They have
resolved technical issues very
quickly even during non-business
hours and weekends.
5 – Their client services team
handles the day-to-day issues and
are very responsive.
5 5. Would you hire the firm again?
100%. They have done a fantastic
job for us, and this is why we are
expanding their scope within the
city.

Yes Yes

6. Do you have any additional
comments or information
regarding your experience with
the firm?
Their staff is outstanding and
very nice to work with. They
have provided us great service.

They have been the City of
Napa’s citation processor for over
10 years now. We recently went
out to bid last year as we were
required to do so and selected
Data Ticket to continue their
services with the City. We have
added on services like parking
permit capabilities and collections
through the FTB which has been
very effective in the City collecting
citation fees that otherwise were
not being paid.

The staff at Data Ticket has been
excellent to work with.

Implementation went quickly and
smoothly. I typically receive same
day response to any inquiries and
often receive responses within 1
hour.

Scale 1-5: 1= Very Poor 2 = Poor 3 = Fair 4 = Good 5 = Very Good DATE: April 28, 2022

CITY OF LAKE FOREST

DEPARTMENT OF PUBLIC WORKS
Parking Permit Processing Program and Optional Service Citation Processing

REFERENCE CHECK
Item: 9
203

CITY COUNCIL AGENDA REPORT
MEETING DATE: 8/16/2022
DEPARTMENT: Community Development
SUBJECT:

AN ORDINANCE AMENDING SECTION 9.146.050 - ACCESSORY DWELLING

UNITS, OF THE LAKE FOREST MUNICIPAL CODE FOR CONSISTENCY WITH CALIFORNIA ASSEMBLY BILL 345 AND RECENTLY ISSUED

GUIDANCE FROM CALIFORNIA DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT (HCD)
RECOMMENDED ACTION(S):

Introduce for first reading an Ordinance Entitled: AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING SECTION 9.146.050 OF THE LAKE FOREST MUNICIPAL CODE GOVERNING

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING
UNITS AND FINDING THE ACTION TO BE EXEMPT FROM CEQA.

EXECUTIVE SUMMARY:

This Zoning Code Amendment (ZC) 04-22-5521 updates section 9.146.050 – Accessory Dwelling Units of the Lake Forest Municipal Code ("LFMC") to comply with California Assembly Bill ("AB") 345, which was signed into law in September 2021. The draft ordinance (Attachment 1) also amends LFMC section 9.146.050 to provide consistency with recently issued guidance from the California Department of Housing and Community Development (“HCD”) with respect to local implementation of State accessory dwelling unit (“ADU”) laws (Government Code sections 65852.2 and 65852.22). A red-lined version of the proposed ordinance is provided as Attachment 2. Additional minor amendments improve the legibility of the LFMC. The Planning Commission considered the item at a public hearing on July 7, 2022 and recommended adoption of the ordinance (Attachment 3).

BACKGROUND:
“Accessory dwelling unit” or “ADU” means an attached or detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. “Junior accessory dwelling unit” (“JADU”) means a residential unit that is no more Item: 10
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than 500 sq. ft. in size, is contained entirely within an existing or proposed single- family structure, includes its own separate sanitation facilities or shares sanitation facilities with an existing or proposed single-family structure, and includes an effi- ciency kitchen. ADUs and JADUs are regulated by section 9.146.050 of the LFMC and Government Code sections 65852.2 and 65852.22.

In 2019, Governor Newsom signed into law a number of bills (“2019 ADU Laws”) that, among other things, imposed new limits on local authority to regulate ADUs and JADUs. The City Council approved corresponding amendments to the LFMC (Ordinance 336) in July 2020. State ADU laws were amended again in Septem- ber 2020, which was followed by further amendments to the LFMC as necessary for consistency (Ordinance 343 – January 2021). More recently (September 2021), AB 345, which further amended State ADU laws, was signed into law.

In April 2022, the City received a letter from HCD corresponding to HCD's review of the City's recently adopted General Plan Housing Element. The letter stated HCD's determination that certain provisions of the LFMC are inconsistent with Government Code section 65852.2. Specifically, HCD identified the following standards in the City's ADU ordinance (LFMC section 9.146.050) as non- compliant:
•Specific minimum kitchen food storage cabinets and counter space requirements;
•The omission of a narrow exemption applicable to the prohibition of sale of an ADU separate from its respective primary dwelling for non-profit hous- ing organizations;
•A two-bedroom limit for ADU's larger than 850 sq. ft.; •A requirement that the entrance to an ADU be screened from view from the street;
•A requirement that JADUs have a new separate utility connection.

HCD requested that the City amend the LFMC accordingly (Attachment 4).

DISCUSSION:

The attached draft ordinance (Attachment 1) updates the City’s ADU and JADU regulations to comply with State law, align with HCD’s guidance, and improve clarity for the benefit of staff and the general public. Proposed amendments are highlighted in strike-though/underline format in Attachment 2. Substantive changes are summarized below:

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•The definition of "efficiency kitchen" is amended to delete a minimum size for required food preparation counters, and to require storage cabinets that are "of reasonable size in relation to the size of the JADU," instead of cabinets that total at least 30 cubic feet, per HCD's direction. •For detached ADUs on a lot with an existing multi-family dwelling: eliminates the 800 sq. ft. maximum floor area and adds a 16 ft. height limit. •Adds an exception to the prohibition of separate conveyance of ADUs or JADUs with the involvement of a qualified non-profit housing organization, per HCD's direction.
•Adds a requirement that all ADUs and JADUs comply with all local building code requirements.
•Eliminates the two-bedroom maximum for ADUs larger than 850 sq. ft., per HCD's direction.
•Eliminates the requirement that the entrance to ADUs be located on the side or rear building façade, not facing the same public right-of-way as the primary dwelling, per HCD's direction.
•Eliminates the requirement that JADUs provide a separate utility connection, per HCD's direction.

The proposed amendments render LFMC section 9.146.050 consistent with recently enacted State law and address the specific amendments requested by HCD in its April 13, 2022, letter (Attachment 4). The action also furthers Housing Element Program 8, which provides for the City to amend its ADU and JADU regulations as necessary to comply current State law and to work with HCD to ensure compliance.

PLANNING COMMISSION RECOMMENDATION
In accordance with LFMC section 9.02.030, the Planning Commission consid- ered the staff report and draft ordinance at a noticed public hearing on July 7, 2022. After an opportunity for public comment and discussion, the Commission adopted a resolution recommending approval of the ordinance (Attachment 3).

At the meeting, separate from the public hearing on the item, a Lake Forest resident expressed opposition to the requirement in the LFMC for separate/direct utility connections for ADUs, as well as the requirement that ADUs and JADUs have a separate street address. No public comment was provided as part of the hearing item on the draft ordinance.

PUBLIC NOTICING AND COMMENTS:

In accordance with the requirements of the LFMC, the hearing for this item was noticed in a newspaper of general circulation on August 4, 2022. On August 4, 2022, public notices were posted at City Hall. In addition to the public comments Item: 10
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at the Planning Commission meeting, the same resident submitted a letter to the City Council restating concerns regarding the current requirement that ADUs have separate (from the primary dwelling) utilities and street addresses. As of the writing of this report, no other public comments on this item have been received.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

1. Draft Ordinance Amending LFMC Section 9.146.050

2. Draft Amendments to LFMC Section 9.146.050 in “Redline” Formatting

3. Planning Commission Resolution

4. Letter from CA Department of Housing and Community Development dated April 13, 2022.

Initiated By: Ron Santos, Senior Planner
Submitted By: Gayle Ackerman, AICP, Director of Community Development Approved By: Debra Rose, City Manager
Item: 10
207

55136.00400\40063078.1
ATTACHMENT 1
Item: 10
208

55136.00400\40063078.1

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Lake Forest City CouncilAugust 16, 2022

Lake Forest City Council
August 16, 2022