Agenda packet — Lake Forest City Council, October 18, 2022

October 18, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 1

AGENDA

LAKE FOREST CITY COUNCIL

Regular Meeting of the City Council
Tuesday, October 18, 2022

Public Session 6:30 p.m.

City Council Chambers, 100 Civic Center Drive, Lake Forest, California

NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required. The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.

AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/129/Agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.

AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. To ensure that the City Council receives your comments, you may submit written comments or voicemail messages to the City Clerk prior to the meeting. The City provides the Facebook Live stream as an additional service to the public. However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.

SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:

ASSEMBLY BILL 361: This meeting will occur in accordance with Government Code section 54953(e) et seq. (“AB 361”) wherein the City of Lake Forest City Council may continue to participate in meetings via teleconference.

PUBLIC PARTICIPATION: In addition to attending in person, pursuant to AB 361 members of the public may access the meeting live on our website at
https://www.lakeforestca.gov/129/Agendas.

PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.

PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004#
or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 1004#.

October 18, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 2

CALL TO ORDER: 6:30 p.m.

Council Members: Neeki Moatazedi (Teleconference)
Mark Tettemer
Scott Voigts
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño

City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund

PUBLIC SESSION: 6:30 p.m.

PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.

INVOCATION: The Invocation will be provided by a member of The Church of Jesus Christ of Latter-day Saints, Lake Forest Ward.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Mayor Pro Tem Cirbo.

PRESENTATIONS: (Item No. 1)

1. NEW EMPLOYEE INTRODUCTIONS

RECOMMENDED ACTION: Receive and file a presentation from City Manager's Office introducing the newest employees of the City of Lake Forest.

PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.

Members of the public may also provide comments in- person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 10 04#.

October 18, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 3

CONSENT CALENDAR (Item Nos. 2 – 7)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

2. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES

RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

3. CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361

RECOMMENDED ACTION: Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.

4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 4, 2022

RECOMMENDED ACTION: Approve as submitted.

5. COOPERATIVE AGREEMENT WITH ORANGE COUNTY

TRANSPORTATION AUTHORITY FOR GENERAL TRAFFIC SIGNAL

SYNCHRONIZATION PROJECT

RECOMMENDED ACTION: 1. Approve the Cooperative Agreement No.

C22632 between Orange County Transportation Authority and the City of Lake Forest for the Bake Parkway / Rockfield Boulevard Traffic Signal Synchronization Project for funding and implementation of improvements on Bake Parkway and Rockfield Boulevard under the OC-Go Regional Traffic Signal Synchronization Program.

2. Authorize the Mayor to sign, and the City Clerk to attest, Cooperative Agreement No. C22632, substantially in the form attached.

October 18, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 4

6. APPROVAL OF FINAL TRACT MAP NO. 19138

RECOMMENDED ACTION: 1. Adopt a Resolution entitled: A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 19138, CREATING AN 83-NUMBERED AND 7-LETTERED LOT SUBDIVISION
FOR SINGLE FAMILY RESIDENTIAL PURPOSES ON 25.761 ACRES

LOCATED ON THE SOUTHEAST CORNER OF GLENN RANCH ROAD
AND SADDLEBACK RANCH ROAD.

2. Approve the Subdivision Improvement Agreement with USA Portola East, LLC to construct the subdivision improvements associated with Final Tract Map No. 19138 and authorize the Mayor to execute and the City Clerk to attest the agreement.

3. Accept the Subdivision Improvement Faithful Performance Bond and the Subdivision Improvement Labor and Material Bond, each in the amount of $2,645,961.85, the Subdivision Warranty Bond in the amount of $264,596.18, and the Subdivision Improvement Monument Bond in the amount of $62,250 from USA Portola East, LLC for the construction of subdivision improvements.

7. AUTHORIZATION TO APPLY FOR ORANGE COUNTY
TRANSPORTATION AUTHORITY GRANT FUNDING UNDER THE 2023

CALL FOR PROJECTS

RECOMMENDED ACTION: 1. Adopt a Resolution entitled: A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE

FOREST, CALIFORNIA APPROVING THE SUBMITTAL OF THE IRVINE

BOULEVARD / TRABUCO ROAD CORRIDOR IMPROVEMENT

PROJECT TO THE ORANGE COUNTY TRANSPORTATION
AUTHORITY FOR FUNDING UNDER THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM.

2. Authorize the Director of Public Works to complete and submit the necessary Comprehensive Transportation Funding Program Application forms to the Orange County Transportation Authority for the Irvine Boulevard / Trabuco Road Corridor Improvement Program.

October 18, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 5

DISCUSSION/ACTION ITEMS (Item Nos. 8 – 9)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.

8. STRATEGIC PLAN QUARTERLY UPDATE

RECOMMENDED ACTION: Receive and file.

9. DISCUSSION OF POSSIBLE OPTIONS TO ADDRESS IMPACTS FROM

WAREHOUSING AND DISTRIBUTION FACILITY USES IN THE CITY

RECOMMENDED ACTION: 1. Direct staff to procure a consultant to study the impact of expanded large scale warehouse, distribution, and manufacturing uses in the community, including potential health, compatibility, traffic, and economic impacts.

2. Direct staff to administer a public engagement process both during and after the completion of the study.

3. Exercise discretion in directing staff to return to the City Council at a subsequent City Council meeting with a large scale warehouse, distribution, and manufacturing-related uses moratorium for consideration.

CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.

CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).

Council Member Moatazedi:

Council Member Tettemer:

Council Member Voigts:

Mayor Pro Tem Cirbo:

Mayor Pequeño:

October 18, 2022

LAKE FOREST CITY COUNCIL AGENDA Page 6

ADJOURNMENT:

In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas. Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.

The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.

Phone: (949) 461-3400. FAX (949) 461-3511

CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on October 13, 2022.

Lisa Berglund
City Clerk

CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: City Manager
SUBJECT:

NEW EMPLOYEE INTRODUCTIONS
RECOMMENDED ACTION(S):

Receive and file a presentation from City Manager's Office introducing the newest employees of the City of Lake Forest.

EXECUTIVE SUMMARY:

The City of Lake Forest hired four new employees during the three months preceding the publication of this report. This report summarizes the professional background of each of the City’s newest full-time employees.

DISCUSSION:

Arianna Ford – Management Assistant
After one year working part-time as a Records Specialist for the City of Lake Forest, Arianna was promoted to Management Assistant for the Community Development department on August 22, 2022. In this position, Arianna oversees the department’s general business, contracts, and helps manage day-to-day operations.

Arianna began her career in the private sector as a marketing & events specialist for Modern Luxury Magazine’s Orange County and San Diego markets, eventually taking her social media expertise to Outshine Public Relations, a boutique marketing firm focused on local high-end restaurants. Arianna holds a Bachelor’s in Communication with an emphasis in public relations from California State University, Fullerton.

Hope Hairrell – Management Assistant
On August 22, 2022, Hope joined the City of Lake Forest Economic Development Division as a Management Assistant. In this position, Hope will oversee the Item: 1
7 division's social media platforms and website, market business resources, and assist with conducting business outreach.

Hope began her career in the public sector as a Recreation Leader for the City of Laguna Hills. While attending the University of California, Irvine for her Master's in Public Policy, Hope continued her career with the City of Lake Forest as a Communications and Marketing intern.

Connor Musler – Assistant Planner
Connor Musler joined the City of Lake Forest Community Development Department as an Assistant Planner on September 26, 2022. He previously worked as Assistant Planner in the City of Oroville, California, for three years.

Connor recently received his Bachelor’s in Environmental Science and Policy from University of California, Irvine.

Ivonne Rosales – Accounting Technician
Ivonne Rosales joined the City of Lake Forest Finance Department as an Accounting Technician on September 6, 2022. She comes to us from the County of Orange, where she has been for the past four years. At the County of Orange, she served as an Attorney Clerk for the Public Defender’s Office, then became a Deputy Clerk for the Clerk Recorder’s Office. Since graduating with a Bachelor’s in Business Administration, Ivonne has looked forward to the day she’d be back in Lake Forest – the city she grew up in.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Initiated By: Sean McGovern, Assistant to the City Manager Submitted By: Debra Rose, City Manager
Approved By: Debra Rose, City Manager
Item: 1
8 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: City Clerk
SUBJECT:

MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):

Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

EXECUTIVE SUMMARY:

California Government Code 36934 allows titles of ordinances and resolutions to be waived.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
Item: 2
9 55136.00000\34536956.1

CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: City Attorney
SUBJECT:

CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361
RECOMMENDED ACTION(S):

Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.

EXECUTIVE SUMMARY:

The Governor has issued a series of executive orders in connection with the COVID-19 pandemic, which included a waiver of all physical-presence requirements under the Brown Act. The most recent of these orders was set to expire on September 30, 2021. Assembly Bill (“AB”) 361, which took effect as an urgency measure on September 16, leaves this determination to local agencies, subject to certain findings they must make then renew periodically to allow virtual or telephonic meetings during the pendency of the COVID-19 pandemic.

Staff recommends the City Council make renewed findings that a state of emergency remains in effect at the state level, and that local officials continue to recommend measures that promote social distancing.

BACKGROUND:

The Governor’s Executive Order N-29-20 suspended some of the Brown Act’s in- person attendance requirements, but has since expired. AB 361 extends the waiver of in-person attendance requirements, under some additional rules.

On November 2, 2021, in order to continue to have the opportunity to host virtual, hybrid, or remote meetings in a similar manner as previously permitted under the Governor’s order, the City Council made findings that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

Item: 3
10 55136.00000\34536956.1
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5 5
AB 361 requires that these earlier findings be renewed by the City Council every thirty (30) days in order to continue to make use of virtual or telephonic meetings and relaxed in-person attendance requirements for Council meetings.

DISCUSSION:

AB 361 permits many of the meeting adaptations allowed under the earlier Executive Order (which acted as a temporary waiver of the Brown Act’s in-person attendance requirements), while also adding new requirements to the management of remote and teleconference public meetings.

In order to continue to qualify for AB 361’s waiver of in-person meeting requirements, the Council would need to make findings within 30 days of its November 2, 2021 regular meeting that that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

These findings must be renewed every 30 days for remote meetings to continue.

As the Council meets on the first and third Tuesday of every month, the Council need only renew these findings at every other regular session.

Therefore, staff recommends the City Council find and determine that a state of emergency remains in effect and that state or local officials recommend social distancing measures.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: City Attorney
Approved By: City Manager
Item: 3
11 LAKE FOREST CITY COUNCIL MINUTES OCTOBER 4, 2022
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2 MINUTES OF THE REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The Regular Meeting of the City Council of the City of Lake Forest held Tuesday, October 4, 2022, at the Lake Forest City Council Chamber, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m.

ROLL CALL: Councilmembers:

Mayor Pro Tem
Mayor:

City Manager:

City Attorney:

City Clerk:

Mark Tettemer
Scott Voigts
Neeki Moatazedi (teleconference)
Doug Cirbo (absent)
Robert Pequeño
Debra Rose
Matthew Richardson
Lisa Berglund
CLOSED SESSION: (Item No. 1)

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) NUMBER OF POTENTIAL CASES: 1 ACTION: Closed session was conducted.

RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.

RECONVENE: City Council reconvened to continue regular City business.

PUBLIC SESSION:

INVOCATION: The Invocation was provided by Peace Center Minister, Vanessa Burdick, Saddleback Church.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Mayor Pequeño.

CLOSED SESSION REPORT: City Attorney reported that the City Council provided directed staff to take action against a business operating illegally in Lake Forest.

REPORT FROM STUDENT LIAISON: A report from Sam Quiamboa, Student Liaison from El Toro High School was received and filed.

PUBLIC COMMENTS: Comments were received from Vladimir Anderson, Colton Wood, Bob Holtzclaw and Randy Johnson.

Item: 4
12 LAKE FOREST CITY COUNCIL MINUTES OCTOBER 4, 2022
Page No. 2
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2 CONSENT CALENDAR: (Item Nos. 2 – 13)
STATEMENTS READ INTO THE RECORD:

Council Member Voigts: There are warrants on the register to the County of Orange. I am an employee of the County of Orange, but I do not work for the department that generated the warrants. Because the County of Orange is a public agency and because I do not work for the department in question, I have determined that I have a non-interest in these warrants and will vote on this item.

Council Member Moatazedi: There is a warrant on the register to The Gas Company. I am an employee of the Gas Company and have determined that I have a remote interest in this warrant and will abstain from voting on that warrant.

MOTION: It was moved by Council Member Voigts and seconded by Council Member Tettemer to approve Consent Calendar Item Nos. 2-13. The motion was carried by a vote of 4/0 with Council Member Moatazedi abstaining from the Southern California Gas warrant listed in Item No. 3 and Mayor Pro Tem Cirbo absent. Council Member Moatazedi voted by voice vote.

2. MOTION TO WAIVE RESOLUTIONS OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions that appeared on the public agenda were determined to have been read by title and further reading was waived.

3. CERTIFICATION OF WARRANT REGISTER
ACTION: The warrant register was approved in the amount of $3,758,745.93 as presented.

4. MONTHLY TREASURER'S REPORT - AUGUST 2022
ACTION: The Treasurer’s report were received and filed.

5. MINUTES OF THE SPECIAL CITY COUNCIL STRATEGIC PLANNING WORKSHOP HELD ON MARCH 31, 2021
ACTION: The minutes were approved as submitted.

6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MAY 4, 2021
ACTION: The minutes were approved as submitted.

Public comment was received from Item No. 6 from Randy Johnson.

Item: 4
13 LAKE FOREST CITY COUNCIL MINUTES OCTOBER 4, 2022
Page No. 3
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2 7. MINUTES OF THE SPECIAL CITY COUNCIL WORKSHOP HELD ON MAY 11, 2021
ACTION: The minutes were approved as submitted.

8. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JULY 6, 2021
ACTION: The minutes were approved as submitted.

Public comment was received from Item No. 6 from Randy Johnson.

9. MINUTES OF THE SPECIAL CITY COUNCIL WORKSHOP HELD ON FEBRUARY 2, 2022
ACTION: The minutes were approved as submitted.

10. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 20, 2022
ACTION: The minutes were approved as submitted.

11. CONSIDER A CERTIFICATE OF RECOGNITION SUPPORTING THE FAMILY ASSISTANCE MINISTRIES 35TH ANNUAL HUNGER WALK
ACTION: The certificate of recognition was approved as submitted.

12. PROCLAMATION DESIGNATING OCTOBER 2022 AS BREAST CANCER

AWARENESS MONTH
ACTION: The proclamation of recognition was approved as submitted.

13. AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR

COMPREHENSIVE DEVELOPMENT IMPACT FEE STUDY SERVICES
ACTION: A Professional Consultant Services Agreement was awarded to Willdan Financial Services in the amount of $60,000 for Comprehensive Development Impact Fee Study Services. The Mayor was authorized to sign and the City Clerk to attest to the award of contract, substantially in the form presented.

Item: 4
14 LAKE FOREST CITY COUNCIL MINUTES OCTOBER 4, 2022
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2 DISCUSSION: (Item Nos. 14 – 15)

14. CONSIDERATION OF COMMUNITY CARD CUSTOMER AGREEMENT WITH YIFTEE, INC.

City Manager Rose introduced this item then invited Assistant to the City Manager Sean McGovern to give a presentation. The presentation was received by the Mayor and Council. Public comment was received from Randy Johnson. City Council questions about the proposed program were asked and answered by staff.

MOTION: It was moved by Council Member Voigts and seconded by Council Member Tettemer to approve the proposed Community Card Customer Agreement with Yiftee, Inc. and authorize the City Manager to enter into the Agreement on behalf of the City of Lake Forest. The City Council authorized the City Manager to administer the Community Gift Card Program and initiate the buy-one-get-one gift promotions by entering into initial and subsequent BOGO campaigns until all funds are exhausted via the Yiftee Comm Card BOGO Campaign QuickStart Agreement. The City Council approved the proposed Professional Consultant Services Agreement with the Lake Forest Chamber of Commerce with a $10,000 compensation amount. The City Council adopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2021- 2023 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2022-23”. The motion was seconded by Council Member Tettemer. The motion passed 4/0 with Council Member Moatazedi voting by voice vote and Mayor Pro Tem Cirbo absent.

15. CONSIDERATION OF CATALYTIC CONVERTER THEFT MITIGATION

PROGRAMS
City Manager Rose introduced this item then invited Assistant to the City Manager Sean McGovern to give a presentation. The presentation was received by the Mayor and Council. Public comment was received from Randy Johnson. City Council questions were asked and answered by staff.

MOTION: It was moved by Council Member Voigts and seconded by Council Member Tettemer to approve the proposed Catalytic Converter Painting and Etching Program and direct staff to proceed with posting a Notice of Funding Availability and, approve the proposed Catalytic Converter Shield Program and, direct staff to proceed with posting the Notice of Funding Availability, and approve the proposed LED sign board purchase and direct staff to initiate the respective procurement process and a resolution entitled, “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2021- 2023 OPERATING BUDGET; AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2022-23”. The motion passed 4/0 with Council Member Moatazedi voting by voice vote and Mayor Pro Tem Cirbo absent.

Item: 4
15 LAKE FOREST CITY COUNCIL MINUTES OCTOBER 4, 2022
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2 CITY MANAGERS REPORT: City Manager Rose announced that the City’s new website will launch on October 10, 2022.

CITY COUNCIL COMMENTS:

Council Member Moatazedi: Council Member Moatazedi had nothing further to report.

Council Member Tettemer: Council Member Tettemer had nothing further to report.

Council Member Voigts: Council Member Voigts had nothing further to report.

Mayor Pequeño: Mayor Pequeño shared that on November 19, 2022, is the Elf Yourself 5K. He will be participating and has
donated a $100 gift card to be raffled off to any
participant that beats his time. The City’s Spooktacular event will be held on October 22, 2022. Mayor
reported that Vector Control officer was in his
neighborhood recently educating the community of
mosquitos. Mayor Pequeño thanked staff for all of their hard work.

ADJOURNMENT: The regular meeting of the City Council was adjourned at 8:14 p.m.

Respectfully submitted: APPROVED:

LISA BERGLUND, MPA ROBERT PEQUEÑO

CITY CLERK MAYOR
Item: 4
16 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: Public Works
SUBJECT:

COOPERATIVE AGREEMENT WITH ORANGE COUNTY TRANSPORTATION

AUTHORITY FOR GENERAL TRAFFIC SIGNAL SYNCHRONIZATION

PROJECT
RECOMMENDED ACTION(S):

1. Approve Cooperative Agreement No. C22632 between Orange County Transportation Authority and the City of Lake Forest for the Bake Parkway/Rockfield Boulevard Traffic Signal Synchronization Project for funding and implementation of improvements on Bake Parkway and Rockfield Boulevard under the OC-Go Regional Traffic Signal Synchronization Program.

2. Authorize the Mayor to sign, and the City Clerk to attest, Cooperative Agreement No. C22632, substantially in the form attached.

EXECUTIVE SUMMARY:

Approval of the Cooperative Agreement No. C22632 would allow the Orange County Transportation Authority (“OCTA”) to begin administering the design and construction of the synchronization project along Bake Parkway and Rockfield Boulevard. The City of Lake Forest, in conjunction with the Cities of Irvine, Laguna Hills and Caltrans, submitted an application to the OCTA for an inter- jurisdictional project to synchronize traffic signals along two corridors within the City of Lake Forest.

These corridors are the Bake Parkway corridor between Lake Forest Drive and Rue de Fortuna and the Rockfield Boulevard corridor between Oldfield and Los Alisos Boulevard. OCTA is set to administer the project on behalf of the local agencies. Therefore, the City must enter into a cooperative agreement with OCTA. Cooperative Agreement No. C22632 (“Cooperative Agreement”) is attached (Attachment 1) and staff recommends City Council approval to commence the two-corridor project.

The Bake Parkway and Rockfield Boulevard Corridor Improvement Project requires a $282,365.00 cash match and a $79,690.00 in-kind match. The in-kind Item: 5
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5 match of $79,690.00 will be satisfied through the utilization of the City’s consultant working on the project. The 2021-23 Capital Improvement Program (“CIP”) budget includes sufficient funding to cover the local match costs of the Cooperative Agreement.

BACKGROUND:

On November 7, 2006, Orange County voters approved by a vote of 70 percent the renewal of the Measure M one-half cent sales tax for transportation improvements. Measure M was originally passed in 1990 (“M1”) with a sunset on April 30, 2011. With the approval of the Renewed Measure M (“M2”), the voters agreed to continue their investment of local tax dollars in Orange County’s transportation infrastructure for another 30 years to 2041.

Recently, OCTA rebranded M2 to be known as “OC-Go.” This voter-approved sales tax is used for transportation services. Therefore, OCTA administers and identifies regional routes across the jurisdictional boundaries for potential traffic signal synchronization projects, which is referred to as the Regional Traffic Signal Synchronization Program (“RTSSP”).

On October 19, 2021, City Council authorized staff to submit an application to OCTA for an inter-jurisdictional project to synchronize 33 traffic signals on Bake Parkway (from Lake Forest Drive to Rue de Fortuna) and Rockfield Boulevard (from Oldfield to Los Alisos Boulevard), which consists of 19 signals in Lake Forest, 12 signals in Irvine, and 2 CalTrans ramp signals. Additional offset traffic signals within the City of Laguna Hills are included in this application for signal timing improvement implementation only.

OCTA reviewed the applications in March 2022 and its Board of Directors approved the project on May 2, 2022.

DISCUSSION:

On August 9, 2021, the OCTA board authorized its staff to issue the 2022 Call for Projects for the Comprehensive Transportation Funding Programs (“CTFP”), including the RTSSP. The CTFP is the mechanism by which OCTA administers competitive funding for street and road projects. The RTSSP provides approximately $16.2 million in M2 funds to improve regional traffic signal synchronization projects. Staff submitted a two-corridor improvement project to OCTA under the RTSSP category. OCTA reviewed the applications in March 2022. In May 2022, the City of Lake Forest project was approved. The project funds are now available, but OCTA may program the funds as late as fiscal year 2024-25.

Item: 5
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5 Regional Traffic Signal Synchronization Program (“RTSSP”) Staff has collaborated with the Cities of Irvine, Laguna Hills, and Caltrans on the funding applications. The City of Irvine submitted the Bake Parkway / Rockfield Boulevard Corridor Improvement Project application on behalf of all the agencies and requested OCTA to lead the project once awarded.

The inter-jurisdictional project submitted to OCTA would synchronize 33 traffic signals on Bake Parkway (from Lake Forest Drive to Rue de Fortuna) and Rockfield Boulevard (from Oldfield to Los Alisos Boulevard), which consists of 19 in Lake Forest, 12 in Irvine, and 2 Caltrans Ramp Signals. Additional offset traffic signals within the City of Laguna Hills are included in this application for signal timing improvement implementation only. In addition to traffic signal synchronization, the project includes traffic signal and communication equipment upgrades as part of the Implementation Phase. The project also includes monitoring and maintenance during the two years following construction in the Operations and Maintenance Phase.

Participating agencies are required to provide a minimum of 20% in matching funds for the project. Agencies can provide in-cash or in-kind services to meet the 20% match requirement. In addition to the application process, staff requested OCTA to act as the lead agency for design and construction of the Bake Parkway / Rockfield Boulevard Corridor Improvement Project. As part of the project award, OCTA will be responsible for project management and implementation of those projects, including optimized traffic signal timing development, capital improvements, planning, and related design.

As part of the new process with OCTA in administering these projects, it is now required that local agencies enter into a cooperative agreement with OCTA to define and confirm specific terms, conditions, and responsibilities. Therefore, staff is recommending City Council approve the attached cooperative agreements to enable OCTA to begin administering the two corridor projects.

The 2021-23 Capital Improvement Program (“CIP”) budget includes sufficient funding to cover the total local match costs of the cooperative agreement. Shown below is a summary of the City of Lake Forest’s local match obligations for the project:

Bake Parkway / Rockfield Boulevard TSSP
Agency Cash Match In-Kind Match Total Match
City of Lake Forest $282,365 $79,690 $362,055
Item: 5
19 2
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5 For this project, the City would use in-kind matching funds to help offset some of the cash match obligations. The in-kind match that the City anticipates using is associated with our consultant’s time to administer, coordinate, review, implement, and inspect the various phases of the project. In-kind match is allowed to be converted to cash match if the agency does not satisfy the in-kind match commitment. However, cash match cannot be converted to in-kind match.

The City Attorney reviewed and approved the attached agreements as to form.

FISCAL IMPACT:

The 2021-23 Capital Improvement Program (“CIP”) budget includes sufficient funding to cover the local match costs of the cooperative agreement.

ATTACHMENT(S):

Cooperative Agreement No. C22632 with OCTA
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 5
20 Attachment
Item: 5
21 Item: 5
22 Item: 5
23 Item: 5
24 Item: 5
25 Item: 5
26 Item: 5
27 Item: 5
28 Item: 5
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30 Item: 5
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39 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: Public Works
SUBJECT:

APPROVAL OF FINAL TRACT MAP NO. 19138
RECOMMENDED ACTION(S):

1. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 19138, CREATING AN 83-NUMBERED AND 7-LETTERED LOT

SUBDIVISION FOR SINGLE FAMILY RESIDENTIAL PURPOSES ON

25.761 ACRES LOCATED ON THE SOUTHEAST CORNER OF GLENN
RANCH ROAD AND SADDLEBACK RANCH ROAD.

EXECUTIVE SUMMARY:

On November 20, 2018, the City Council approved Final Tract Map No. 17300, creating a 223-numbered and 20-lettered lot subdivision for single-family residential purposes on 65.349 acres located on the southeast corner of Glenn Ranch Road and Saddleback Ranch Road. A Subdivision Improvement Agreement was also approved between the City and USA Portola East, LLC (“Portola”). The land encompassing Tract 17300 was divided into two phases, phase 1 with 93 residential units and phase 2 with the remaining 130 residential units.

Portola submitted Tentative Tract Map No. 19138 (“TTM 19138”) overlaying a portion of Tract 17300 that reduced the number of lots by eight from 223 to 215 Item: 6
40 2
0 7
7 (Attachment 1). TTM 19138 reconfigures 91 of the original Tract 17300 lots into 83 residential lots. TTM 19138 was approved by the Planning Commission on September 23, 2021 and subsequently approved by the City Council on November 2, 2021. Portola has now submitted Final Tract Map No. 19138 (Attachment 2) for approval of 83-numbereed lots and 7-lettered lots. Five of the lettered lots are for open space, one lot is for private street purposes, and one lot is for the neighborhood park. Attachment 1 is a vicinity map of tract 19138.

The Municipal Code and State law provide that the City Council shall approve any Final Tract Map prior to recordation. Staff and the County of Orange Surveyor’s Office reviewed Final Tract Map No. 19138 and found it to be technically correct and in substantial conformance with TTM 19138. In addition, staff confirmed that all conditions of approval prior to the Final Map approval have been satisfied. Portola executed a Subdivision Improvement Agreement and submitted bonds to ensure construction of the in-tract infrastructure improvements. Staff is including the Subdivision Improvement Agreement as Attachment 3. The bonds, due to their size, are on file with the City Clerk and available for public review.

The Final Tract Map offers various dedication to the City, the homeowner’s association (“HOA”), and Irvine Ranch Water District (“IRWD”). The dedications include:
•A maintenance easement to IRWD for access to water and sewer improvements.
•Lots A through G will be dedicated to the HOA by separate instrument for future maintenance.
•Easement to the HOA by separate instrument for maintenance of storm drain improvements.
•Easement to the City of Lake Forest for emergency and public security ingress and egress purposes.

The Subdivision Improvement Agreement requires Portola to construct all tract improvements, including streets, curbs, gutters, sidewalks, streetlights, landscaping and irrigation, and establish all survey monuments. The estimated cost of all improvements is $2,645,961.85. Portola is required to post a Subdivision Improvement Faithful Performance Bond and Subdivision Improvement Material and Labor Bond for 100% of the work (each in the amount of $2,645,961.85) and a Subdivision Improvement Warranty Bond for 10% of the cost of all improvements ($264,596.18). A Subdivision Monumentation Bond in the amount of $62,250 is also required. Portola posted all the necessary bonds Item: 6
41 2
0 7
7 on City-approved forms, to guarantee the construction of these improvements in the amounts estimated by the developer’s engineer. The Public Works Department confirmed that the estimated amounts are reasonable.

Staff and the City Attorney reviewed and approved: (1) the Resolution as to form; (2) the Subdivision Improvement Agreement; and (3) all related bonds.

Therefore, staff recommends adoption of the proposed Resolution for approval of Final Tract Map No. 19138 (Attachment 4), approval of the Subdivision Improvement Agreement (Attachment 3), and acceptance of the bonds associated with the Agreement. The original, full size tract map is on file with the City Clerk’s Office and available for public review.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended actions.

ATTACHMENTS:

1. Location Map

2. Final Tract Map No. 19138

3. Subdivision Improvement Agreement

4. Resolution Approving Final Tract Map No. 19138
Initiated By: Douglas A. Erdman, Assistant City Engineer Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 6
42 Attachment 1
Item: 6
43 1
6 6
3 Location Map
Item: 6
44 Attachment 2
Item: 6
45 Item: 6
46 Item: 6
47 Item: 6
48 Item: 6
49 Item: 6
50 Item: 6
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81 Attachment 4
Item: 6
82 5
1 1
4 8
RESOLUTION NO. 2022- _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 19138, CREATING AN 83-NUMBERED AND 7-LETTERED LOT SUBDIVISION
FOR SINGLE FAMILY RESIDENTIAL PURPOSES ON 25.761 ACRES

LOCATED ON THE SOUTHEAST CORNER OF GLENN RANCH ROAD

AND SADDLEBACK RANCH ROAD
WHEREAS, on September 23, 2021, the Planning Commission recommended approval of Tentative Tract Map No. 19138 for the Portola Center development; and WHEREAS, on November 2, 2021, the City Council approved Tentative Tract Map No. 19138 for the Portola Center development; and
WHEREAS, the Development Agreement, which the City executed in 2008 with USA Portola Properties, LLC provides for the submittal of multiple final maps for subdivision improvements; and
WHEREAS, the Development Agreement provides for transfer or assignment of Owner’s interest in all, any portion of, or any interest in the Property; and WHEREAS, USA Portola Properties, LLC conveyed an interest of a portion of the property to USA Portola East, LLC, a California Limited Liability Company; and WHEREAS, Final Tract Map No. 17300 was approved by the City Council on November 20, 2018, for the northeast parcel of the Portola Center development: and WHEREAS, USA Portola East, LLC amended Tract 17300 to reduce the number of single-family units with the submittal of Tentative Tract Map No. 19138; and WHEREAS, Final Tract Map No. 19138 has been submitted by USA Portola East, LLC for single-family residential purposes; and
WHEREAS, the Director of Public Works/City Engineer and the County of Orange Surveyor’s Office have reviewed Final Tract Map No. 19138 and have found the final map to be technically correct, in substantial conformance with the Tentative Tract Map, and in compliance with conditions imposed on the approval of the Tentative Tract Map.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE FOREST, DOES HEREBY RESOLVE, AS FOLLOWS:

Item: 6
83 5
1 1
4 8
Section 1. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Resolution.

Section 2. The City Council does hereby approve Final Tract Map No. 19138 for single-family residential purposes, only, pursuant to Government Code Section 66457 and 66458 (Subdivision Map Act) and Sections 7.22.025 of the Lake Forest Municipal Code.

Section 3. The City Council also does hereby direct the City Clerk to accept easements for the ingress and egress for emergency and public security on the common private roads within the tract once the private roads are completed by USA Portola East, LLC or its successor or assign and the private roads are approved by the City Engineer.

Section 4. If any provision of this Resolution is held invalid, the remainder of this Resolution shall not be affected by such invalidity, and the provisions of this Resolution are severable.

Section 5. This Resolution shall become effective upon its adoption.

Section 6. The City Clerk shall certify to the adoption of this Resolution and so note on the Final Tract Map.

PASSED, APPROVED AND ADOPTED this ____ day of _____ 2022, by the following vote, to wit:

ROBERT PEQUEÑO
MAYOR
ATTEST:

LISA BERGLUND

CITY CLERK
APPROVED AS TO FORM:

MATTHEW RICHARDSON

CITY ATTORNEY
Item: 6
84 5
1 1
4 8

STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2022- ___ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ____ day of _____ 2022, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________

LISA BERGLUND, MMC

CITY CLERK
Item: 6
85 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: Public Works
SUBJECT:

AUTHORIZATION TO APPLY FOR ORANGE COUNTY TRANSPORTATION AUTHORITY GRANT FUNDING UNDER THE 2023 CALL FOR PROJECTS RECOMMENDED ACTION(S):

1. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA APPROVING THE

SUBMITTAL OF THE IRVINE BOULEVARD / TRABUCO ROAD

CORRIDOR IMPROVEMENT PROJECT TO THE ORANGE COUNTY

TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE
MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION
PROGRAM.

EXECUTIVE SUMMARY:

Traffic signal synchronization projects reduce delays, stops, and travel time along major streets throughout the City. This leads to less air pollution and more efficient traffic circulation. To obtain competitive grant funding, staff proposes submitting a project application for the Irvine Boulevard / Trabuco Road Corridor Improvement Project to the Orange County Transportation Authority (“OCTA”) in response to its 2023 “Call for Projects.” If approved for funding, this traffic signal synchronization project would synchronize 42 traffic signals (8 in Lake Forest, 28 in Irvine, and 6 in Mission Viejo) from Old Myford Road to Marguerite Parkway.

As part of the application process, staff must submit the application and resolution to OCTA by October 20, 2022. The resolution demonstrates the City’s commitment to provide a minimum local match to obtain the grant funds.

Sufficient funds are anticipated in the Air Quality Management District budget for the required local match. If awarded, staff would return to City Council to properly appropriate funds to the upcoming 2023-2025 Capital Improvement Program operating budget later this fiscal year. The potential grant funds of $972,400 in total would supplement City funding for the proposed project.

Item: 7
86 BACKGROUND:

On November 7, 2006, Orange County voters approved, by a vote of 70 percent, the renewal of the Measure M one-half cent sales tax for transportation improvements. Measure M was originally passed in 1990 (“M1”) with a sunset on April 30, 2011. With the approval of the Renewed Measure M (“M2”), the voters agreed to continue their investment of local tax dollars in Orange County’s transportation infrastructure for another 30 years to 2041.

On August 8, 2022, the OCTA board authorized its staff to issue the 2023 “Call for Projects” for the Comprehensive Transportation Funding Programs (“CTFP”), including the Regional Traffic Signal Synchronization Program (“RTSSP”). The CTFP is the mechanism by which OCTA administers competitive funding for street and road projects. The RTSSP provides approximately $45 million in M2 funds to improve intersections, street operations, and regional traffic signal synchronization projects.

DISCUSSION:

Staff proposes to submit the Irvine Boulevard / Trabuco Road Corridor Improvement Project to OCTA under the RTSSP category. OCTA will review the applications in February-March 2023 and will recommend approval to their Board of Directors in Spring 2023. If approved, the project funds will become available to the City of Lake Forest starting July 1, 2023 and may be programmed as late as fiscal year 2024-25.

Regional Traffic Signal Synchronization Program (RTSSP) Category The City of Lake Forest is coordinating with the cities of Irvine and Mission Viejo on the funding application for the implementation of the Irvine Boulevard / Trabuco Road Corridor Improvement Project. The project would synchronize 42 traffic signals (8 in Lake Forest, 28 in Irvine, and 6 in Mission Viejo) from Old Myford Road to Marguerite Parkway. The City of Irvine would submit the application on behalf of all the agencies. As part of this application, staff is only requesting traffic signal timing and synchronization updates as part of the Implementation Phase. The project also includes monitoring and maintenance during the two years following construction in the Operations and Maintenance Phase.

Participating agencies are required to provide a minimum 20% matching funds in cash, or in-kind services. The estimated total project cost is $1,215,500. Lake Forest, Irvine, and Mission Viejo are requesting funding for only traffic signal Item: 7
87 synchronization timing. As part of the application process, staff deferred to the City of Irvine to act as the lead agency for design and construction of the project.

If the grant application is successful, the City of Irvine would be responsible for project management and implementation, including optimized traffic signal timing development, planning, and related design.

As part of the application submittal requirements, OCTA requires City Council approval of a resolution approving the submittal of the application for the project.

The City Attorney reviewed and approved the attached resolution as to form.

The resolution also authorizes the Director of Public Works to submit the grant applications to OCTA.

The total cost of the project for all agencies is $1,215,500 with Lake Forest's pre- grant award share estimated at $252,450. In the event the grant application is successful, OCTA grant funds would cover 80%, or $201,960 of the City's costs, leaving the City's required match in the amount of $50,490. If awarded by OCTA, staff would request City Council add $50,490 to the upcoming 2023-2025 Capital Improvement Program operating budget at a later meeting.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

Resolution Authorizing Submittal to OCTA for Irvine Boulevard/Trabuco Road TSSP
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 7
88 Attachment
Item: 7
89 55136.00500\40753574.2
RESOLUTION NO. 2022-___
A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,

CALIFORNIA, APPROVING THE SUBMITTAL OF THE IRVINE BOULEVARD /

TRABUCO ROAD CORRIDOR IMPROVEMENT PROJECT TO THE ORANGE

COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE
MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION

PROGRAM
W
HEREAS, the Measure M2 Regional Traffic Signal Synchronization Program, also known as Project “P”, targets over 2,000 signalized intersections across Orange County to maintain traffic signal synchronization, improve traffic flow, and reduce congestion across jurisdictions; and
WHEREAS, the City of Lake Forest (“City”) has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive revenues as part of Measure M2; and
WHEREAS, the City must include all projects funded by Net Revenues in the seven-year Capital Improvements Program as part of the Renewed Measure M Ordinance eligibility requirement; and
WHEREAS, the City authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors, if necessary; and
WHEREAS, the City has adopted a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of the City’s efforts to synchronize traffic signals across the City’s boundaries; and
WHEREAS, the City will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Procedures Manual; and
WHEREAS, the City will not use Measure M funds to supplant Developer Fees or other commitments; and
WHEREAS, the City desires to implement multi-jurisdictional signal synchronization as described below.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE

FOREST, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:

Item: 7
90 55136.00500\40753574.2
Resolution No. 2022-____

Page 2 ends

Section 1. Incorporation of Recitals. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Resolution.

Section 2. Ac tion. The City Council of the City of Lake Forest hereby requests that the Orange County Transportation Authority allocate funds to the cities of Lake Forest, Irvine, and Mission Viejo (collectively “Lead Agencies”), in the amount specified in the Lead Agencies' application—attached hereto as Exhibit “A” and incorporated herein by reference—from the Regional Traffic Signal Synchronization Program to implement regional traffic signal synchronization along the following street:

I
rvine Boulevard / Trabuco Road Corridor (Old Myford Road to Marguerite Parkway)
Section 3. CEQA. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it is a government funding mechanism and fiscal activity and has no potential for resulting in physical change to the environment, directly, or indirectly.

Section 4. Se
verability. If any provision of this Resolution is held invalid, the remainder of this Resolution shall not be affected by such invalidity, and the provisions of this Resolution are severable.

Section 5. Ef
fective Date. This Resolution shall become effective
immediately upon its adoption.

Item: 7
91 55136.00500\40753574.2

Resolution No. 2022-____

Page 3 ends

PASSED, APPROVED AND ADOPTED this ____ day of _____________, 2022 by the following vote, to wit:

ROBERT PEQUEÑO
MAYOR
ATTEST:

LISA BERGLUND

CITY CLERK

APPROVED AS TO FORM:

MATTHEW E. RICHARDSON

CITY ATTORNEY

Item: 7
92 55136.00500\40753574.2

Resolution No. 2022-____

Page 4 ends

STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )

I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2022-___ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ______ day of ______, 2022 by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________

LISA BERGLUND

CITY CLERK

Item: 7
93 55136.00500\40753574.2
Resolution No. 2022-____

Page 5 ends

EXHIBIT “A”
(
Lead Agencies’ Application)
Item: 7
94 11.8
42 Irvine
Lake Forest
Mission Viejo
Caltrans
Applicant Agency: City of
Contact Name:

Contact Number:

Contact Email:

Application Deadline
Project Overview
Total Match:
$1,034,100.00
$827,280.00
$206,820.00
Length of Corridor (mi):

Number of signals:

Total Project Cost:

M2 funds requested:

FY 2023 Call for Projects
Regional Traffic Signal Synchronization Program
Project P
Supplemental Application
10/20/2022
Irvine Boulevard/Trabuco Road Regional Traffic Signal Synchronization Program Project Irvine
Melissa Dugan
949-724-7384
[email protected]
Cash Match:

In-kind Match:

Participating Agencies:
$185,890.00
$20,930.00
Item: 7
95 Project P Supplemental Application Checklist Page
RTSSP Online Application – submitted through OCFundTracker a.    Transportation Significance
b.    Benefic Cost Ratio
c.    Project Characteristics
d.    Project Scale
e.    Number of Jurisdictions
f.     Current Project Status
g.   Funding Over-Match
h.    Cabinet photos, equipment specifications, as-built drawings, cabinet drawings, etc. Online only Section 1: Key Technical Information
a.     Name of Project Corridor/Grid/Route 1
b.     Project Limits 1
c.     Project Length 1
d.     Number of Signalized Intersections Along Corridor 1 e. Participating Agencies/Traffic Forum Members 1
f. Lead Agency 1
g. Designation of the corridor to synchronize 1
h. Project Start and End Date 1
i. Previous funding 1
j. Contact Information 1
k.   Signalized intersections that are part of the project 2 l.    Offset signalized intersections that are part of the project 2 m. Project Map Depicting the Project Limits 3
Section 2: Regional Significance 4
Section 3: Acknowledgement of Required Tasks 5-7
Section 4: Funding Needs/Costs for Proposed Project by Task a. Summary of Project Cost 8
b. Summary of Cost by Agency 9-10
c. Summary of Intersection Improvement Costs 11-12
Section 5: Detailed Local Match Commitment 13
Section 6: Project Schedule by Task
a. Project Start and End Dates 14
b. Project Schedule by Task 14
Appendices
A. Calculations and Estimated Points A-1
B. Agency Improvement Calculations B-1
C. Vehicle Miles Traveled (VMT) C-1
D. Agency Resolutions and Letters of Support D-1
E. Additional Information (Optional) E-1
Online
Project P Regional Traffic Signal Synchronization Program Table of Contents
i
Item: 7
96 SECTION 1: KEY TECHNICAL INFORMATION Irvine Boulevard/Trabuco Road RTSSP Project a. Project
b.
from to
c. Project Length (miles ):
d. Number of signalized intersections along the corridor (include all Caltrans intersections):
number of signals on project corridor(s) number of offset signals included in this project e. Participating agencies / Traffic Forum Members (including applicant agency ):
f. Lead Agency
g. Designation of the corridor to synchronize:
h. Project End Date:
i.
j. Contact Information (Include name, title, agency, phone, email, and address) Caltrans District 12
Pauline Nguyen
Branch Chief, Traffic Signals/Ramp Metering/Census
949-936-3484 (Office)/949-279-9168 (Mobile)
[email protected]
6681 Marine Way, Irvine, CA 92618
City of Mission Viejo
Mario Gutierrez, Associate Engineer
949-470-3068
[email protected]
200 Civic Center, Mission Viejo, CA 92691
City of Irvine
Mark Ha, Traffic Operations Administrator
949-724-6186
[email protected]
1 Civic Center Plaza, Irvine, CA 92606
City of Lake Forest
Tran Tran, Traffic Engineering Manager
949-461-3485
[email protected]
100 Civic Center Drive, Lake Forest, CA 92630
Select any that apply:

Corridor
Irvine Boulevard/Trabuco Road Regional Traffic Signal Synchronization Program Project

11.8 Project Limits:

Irvine
3242
Old Myford Road Marguerite Parkway
September 30, 2026October 1, 2023Project Start Date:

Signal Synchronization Network Corridor / Priority Corridor Master Plan of Arterial Highways Corridor
Anaheim
Buena Park
Caltrans
Costa Mesa
Cypress
Dana Point
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
La Habra
La Palma
Laguna Beach
Laguna Hills
Mission Viejo
Orange
Placentia
Rancho Santa Margarita
San Clemente
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Westminster
County of Orange
Irvine
Lake Forest
San Juan Capistrano
Yorba Linda
Aliso Viejo
Brea
Laguna Niguel
Laguna Woods
Los Alamitos
Re-timing at least 75% of previous project
Timing at least 75% of new eligible project
Newport Beach
None
1 Item: 7
97 SECTION 1: KEY TECHNICAL INFORMATION Irvine Boulevard/Trabuco Road RTSSP Project k. Signalized intersections that are part of the project: l. Offset signalized intersections that are part of the project:
1 Irvine Boulevard Old Myford Road 1 Bryan Avenue Marketplace 2 Irvine Boulevard Marketplace 2 Culver Drive Viewpark+ 3 Irvine Boulevard SR-261 Southbound Ramps* 3 Culver Drive Florence+ 4 Irvine Boulevard SR-261 Northbound Ramps* 4 Culver Drive Bryan Avenue+ 5 Irvine Boulevard Central Park Avenue 5 Yale Avenue Northwood 6 Irvine Boulevard Culver Drive 6 Bryan Avenue Yale Avenue 7 Irvine Boulevard Palo Lado 7 Jeffrey Road Trailhead
8 Irvine Boulevard Yale Avenue 8 Jeffrey Road Encore
9 Irvine Boulevard Pueblo Norte 9 Jeffrey Road Bryan Avenue/Long Meadow 10 Irvine Boulevard The Groves/Parkwood 10 Sand Canyon Avenue Spring Meadow 11 Irvine Boulevard Jeffrey Road 11 Sand Canyon Avenue Saints Way 12 Irvine Boulevard Groveland 12 Sand Canyon Avenue Strata 13 Irvine Boulevard Virtuoso/Classic 13 Sand Canyon Avenue Towngate 14 Irvine Boulevard Sand Canyon Avenue 14 Alton Parkway Musick+ 15 Irvine Boulevard SR-133 Southbound Ramps* 15 Alton Parkway Fairbanks+ 16 Irvine Boulevard SR-133 Northbound Ramps* 16 Alton Parkway Bertea+ 17 Irvine Boulevard Ridge Valley 17 Bake Parkway Cromwell+ 18 Irvine Boulevard Bosque 18 Bake Parkway Toledo Way+
19 Irvine Boulevard Modjeska 19 Bake Parkway Artists Way+ 20 Irvine Boulevard Pusan/Aquila 20 Bake Parkway South Pointe Drive+ 21 Irvine Boulevard Chinon 21 Lake Forest Drive Canada Road/Newvale Drive+ 22 Irvine Boulevard Merit 22 Lake Forest Drive Serrano Road+ 23 Irvine Boulevard Lynx 23 Ridge Route Drive Serrano Road 24 Irvine Boulevard Allred Centre 24 Ridge Route Drive Toledo Way 25 Irvine Boulevard Alton Parkway 25 El Toro Road Aliso Park Drive 26 Irvine Boulevard Fairbanks/Musick 26 El Toro Road Serrano Road 27 Irvine Boulevard Parker 27 El Toro Road Toledo Way
28 Irvine Boulevard Bake Parkway 28 Los Alisos Boulevard Vallejo 29 Trabuco Road Paseo Sombra 29 Alicia Parkway Via Burgos 30 Trabuco Road Paseo Tranquilo 30 Alicia Parkway Via Aurora 31 Trabuco Road Via Del Rio 31 Marguerite Parkway Casta Del Sol 32 Trabuco Road Peachwood 32 Marguerite Parkway Jeronimo Road 33 Trabuco Road Lake Forest Drive
34 Trabuco Road Ridge Route Drive
35 Trabuco Road El Toro Road
36 Trabuco Road Cherry Avenue
37 Trabuco Road Modesto Drive
38 Trabuco Road Los Alisos Boulevard
39 Trabuco Road Alicia Parkway
40 Trabuco Road Carlota Drive
41 Trabuco Road Puerta De Luz
42 Trabuco Road Marguerite Parkway
Legend
* Caltrans
+ For Offset Signals - current or upcoming RTSSP Project signals Cross Street
Irvine
Lake Forest
Mission Viejo
Cross StreetMain Corridor Main Street
2 Item: 7
98 SECTION 1: KEY TECHNICAL INFORMATION Irvine Boulevard/Trabuco Road RTSSP Project m. Project Map Depicting the Project Limits and Offset Signals 3 Item: 7
99 SECTION 2: REGIONAL SIGNIFICANCE
Irvine Boulevard/Trabuco Road RTSSP Project
Explain why this project is regionally significant:

The Irvine Boulevard/Trabuco Road Corridor is a 12-mile, north-south arterial located approximately two miles east of Interstate 5. The project corridor is part of a larger parallel arterial facility that serves one of a limited number of alternatives to I-5 in southern Orange County. There are six primary east-west arterials and two toll roads that connect the project corridor to I-5. As such, it carries regional and local components of daily traffic. Irvine Boulevard was previously awarded funding as part of the Project P Program in 2017, while Trabuco Road was awarded as part of the program in 2013, when the corridor was partially funded by the Mobile Source Air Pollution Reduction Review Committee (MSRC).

Average daily traffic (ADT) volumes vary throughout the corridor, ranging from 8,700 per day at the southern terminus between Alicia Parkway and Marguerite Parkway, and reaching up to 37,300 vehicles per day between Sand Canyon Avenue and Ridge Valley, where Irvine Boulevard intersects the Irvine East access point of the SR-133 Toll Road.

The project corridor contains a mix of light industrial, commercial-retail, educational, and residential land uses. Residential land uses are predominant in the northern and southern ends of the corridor, with more diverse land uses in the segment between Alton Parkway and SR-133. This three-mile segment traverses the former Marine Corps Air Station (MCAS) El Toro, which was decommissioned in 1999. Since the sale of the 4,700-acre landholding in 2005, the former military base has been gradually redeveloping into residential, recreational, commercial, educational, and light industrial uses. Traffic on this segment of Irvine Boulevard has grown from 16,000 in 2006 to 37,000 in 2022.

Irvine Boulevard is oriented in the east-west direction and extends from Old Myford Road in the west to Bake Parkway in the east. Irvine Boulevard is primarily a six-lane arterial street (three lanes in each direction) throughout the corridor. Posted speed limits range from 55 to 60 miles per hour (mph). Irvine Boulevard is classified on the MPAH as a Primary Arterial.

Regional access to Irvine Boulevard is via five north-south arterials (Bake Parkway, Alton Parkway, Sand Canyon Avenue, Jeffrey Road, and Culver Drive), that provide connections to I-5. Furthermore, Irvine Boulevard has direct connections to the regional freeway system via SR-133 and SR-261 Toll Roads. The adjacent land uses to Irvine Boulevard are predominantly low- and medium-density residential west of SR-133, with a wide array of land uses at the former MCAS El Toro site south of SR-133. Light industrial, research/development, schools, and active and passive parks have been developed, serving the community as well as the region. Overall, the Irvine Boulevard segment of the project corridor provides access to employment, commercial/retail, recreation, and special events to the surrounding local communities as well as to the region.

Irvine Boulevard becomes Trabuco Road at Bake Parkway to east. Trabuco Road is oriented in the east-west direction and extends from Bake Parkway in the west to Marguerite Parkway in the east. Trabuco Road is primarily a six-lane arterial street (three lanes in each direction) arterial throughout the corridor. Posted speed limits range from 45 to 55 mph. Trabuco Road is currently classified as a Primary Arterial on the MPAH that extends between El Toro Road in the City of Lake Forest to Marguerite Parkway in the City of Mission Viejo. The northern segment of Trabuco Road between El Toro Road and Bake Parkway is classified as a Major Arterial on the MPAH. Regional access to Trabuco Road is via four east-west arterials (Alicia Parkway, El Toro Road, Lake Forest Drive, and Bake Parkway), that provide connections to I-5. At the southern terminus, Marguerite Parkway continues as major parallel arterial to I-5, providing additional regional connectivity. The adjacent land uses to Trabuco Road are predominantly low-density residential, with small commercial-retail and schools serving the community. Commercial-retail areas include restaurants, grocery stores, banks and other local services. The ability to function as an alternative to the freeway and provide access to regional and local shopping and services justifies the regional significance of Trabuco Road.

The Irvine Boulevard/Trabuco Road segment has 42 signalized intersections that could be benefit from signal timing updates.

Of the Irvine Boulevard, 24 are in Irvine, 8 are in Lake Forest, and 6 are in Mission Viejo. Additionally, 4 signals that are operated by Caltrans, constituting the intersections of Irvine Boulevard with SR-133 Ramps and SR-261 Ramps signals.

Additionally, the project corridor includes 32 offset signals, 12 of which are currently a part of an on-going or upcoming TSSP project. Improvements to timing operations along Irvine Boulevard/Trabuco Road corridor could benefit local and regional traffic access to and from the I-5 Freeway. Overall, the project aims to optimize signal timing focused on reducing delays, decreasing stops, and improving travel times to provide benefits for vehicles, buses, bicycles, and pedestrians. 4 Item: 7
100

SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Irvine Boulevard/Trabuco Road RTSSP Project
a. PROJECT TASKS
Primary Implementation (PI) Phase, lasting approximately one year shall include the following:

Task 1:

Task 2:

Task 3:

By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to the following tasks:

Project Management - PI Phase
Data Collection and Field Review
System Design and Construction
This task is ongoing throughout the duration of the PI Phase of the project. It includes day-to-day project management, such as meetings, progress reports, tracking of schedules, tracking of cost by agency, invoicing, and overall administration of the PROJECT.

The following list is a minimum of what is required of this task:
• A running record of project cost broken down by Participating Agency shall be part of this task.

This information will be used by the Lead Agency to bill Participating Agencies for their respective project match.
• A running record of all scope changes and/or any deviations from the final approved application.

This information will be used by the Lead Agency to request for Scope Changes at the Semi-Annual Review (SAR).

This task shall include collecting seven-day, 24-hour machine counts, including vehicle and bike classifications, along each 1-mile segment of the corridor(s). The project shall also produce weekday and weekend peak period intersection turning movement (ITM) counts at every signalized intersection, including pedestrian and bicycle counts. ITM counts shall be conducted for two hours of each weekday peak period (AM, mid-day, and PM) and a single four-hour Saturday mid-day peak period. All counts shall be summarized in Microsoft Excel format. All data shall adhere to the CTFP Guidelines for data compatibility.

Data collection also includes field review of before and after conditions. The floating car method shall be utilized with software and GPS for the ’Before’ Study to fine-tune the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall be used to compare actual conditions to anticipated conditions dictated by the time-space diagram so that any anomalies may be corrected prior to the ’After’ studies task.

Field review conducted as part of this task will document the existing conditions for all signal timing, infrastructure, and system improvements on the project. This includes pre-construction pictures for comparison during the post-construction walkthrough, should there be any questions or discrepancies noted by any parties. Data Collection and Field Review Memos shall be provided to all participating agencies.

The Lead Agency will hire a consultant(s), licensed contractor(s), and/or use city staff, or extension of staff, to design, procure, install, construct, and implement all desired components of the project as described in this application in accordance with the CTFP Guidelines.

All work and equipment supplied for the project shall comply and be done in accordance with the latest standards and provisions of each Participating Agency or latest approved California Department of Transportation (Caltrans) Standard Plans and Standard Specifications.

As-built plans shall be provided to match the improvements. This task is not complete until all participating agencies approve the improvements implemented in their jurisdiction. 5 Item: 7
101

SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Irvine Boulevard/Trabuco Road RTSSP Project
Task 4:

Task 5:

By checking this box, the following additional PI task(s) and/or exceptions will be made:

Final PI Report
Signal Timing Optimization and Implementation
Synchronization will be inter-jurisdictional in nature. All existing traffic patterns, flows, and conditions will be taken into account. At a minimum, synchronized timing plans will be developed for a weekday AM, Mid-day, PM, and a Weekend peak period. Special generators such as schools and businesses along with cross street traffic will be considered as part of the project. Timing plans that will be developed will assist traffic in getting to its destination without regard to physical or jurisdictional boundaries.

The following list is a minimum of what is required of this task:
• A review of the basic timing parameters
• Concept of Operations documenting the recommended coordination strategies (e.g. segments, cycle lengths, etc.) based on existing data collection and simulations • Existing and Optimized simulation networks in Synchro (version 10) that is also shared with OCTA using the OCTA designated ID numbers
• Implementation and fine-tuning of proposed timing plans This task will not be complete until all participating agencies approve the new timing plans implemented.

A Final PI Report, with an executive summary, shall provide complete documentation of the project, including, but not limited to:
• Project scope, objectives, locations, findings, and recommendations • Data collected: counts, travel time studies, and project benefits achieved in terms of fuel savings, travel time, and other measurable parameters
• For each intersection: lane configurations, signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods • All work performed for system construction and signal timing optimization • Implementation schedule and improvements accomplished, including dates • Procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system
The report shall document all planned and programmed improvements on the study corridor as well as recommendations based on PI tasks for further infrastructure improvements that would likely improve the corridor signal coordination project results. The report shall be completed in accordance with the current CTFP Guidelines.

Finally, the report shall provide recommendations with cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity), and traffic management strategies. These proposed improvements should be useful in determining future enhancements to the corridor.

A Project Summary Sheet, one sheet front and back, that describes the project and improvements gained shall be provided to OCTA. This sheet will be used by OCTA and Participating Agencies to present to the Board and elected officials.

This is a timing-only project; no traffic signal improvement or equipment upgrades will be done on any traffic signal intersection along the project corridor.

Three (3) additional traffic signal synchronization plans is requested for the intersections located within the City of Irvine: an off-peak plan, school a.m. peak plan, and school p.m. peak plan. Scope for this additional work consists of, but is not limited to: collecting turning movement counts for each additional peak, development, optimization, and fine-tuning of synchronization plans, and before/after findings for each additional peak.

Configuration of Traffic Responsive and development of additional plans for Traffic Responsive is requested as additional task for the intersections located within the City of Mission Viejo. Scope for this additional task includes but is not limited to: analysis of intersections for Traffic Responsive; field verification and identification of necessary inputs for configuration; and development, optimization, and fine-tuning of synchronization plans for Traffic Responsive. 6 Item: 7
102

SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Irvine Boulevard/Trabuco Road RTSSP Project
Task 6:

Task 7:

Task 8:

By checking this box, the following additional O&M task(s) and/or exceptions will be made:
b.
c. ACKNOWLEDGMENT OF MEETING CTFP GUIDELINES
By checking this box, the Applicant Agency, on behalf of all the participating agencies, certify that all current CTFP guidelines were met for this project.

By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to obtain environmental clearance and other permits (if needed) for this project

ENVIRONMENTAL CLEARANCE AND OTHER PERMITS
ONGOING OPERATIONS AND MAINTENANCE (O&M) PHASE, lasting approximately two (2) years, shall include the following:

Final O&M Report
Continuing Support
Project Management - O&M Phase
During this 24-month period, the signal timing along the corridor/route/grid shall be observed and fine- tuned. This task shall also include the monitoring, maintaining, and repair of detection and communication implemented as part of this project. Monthly drives shall be conducted along the length of the project during all designated corridor synchronization timing plan hours of operation in order to verify that the synchronization timing is working as designed and complete any necessary adjustments. This is followed by a monthly memorandum summarizing the status and trends of the corridor based on the runs conducted. Trip logs for the month shall be provided to the Participating Agencies. The memorandum shall include all additional tasks requested and completed during that month. Performance metrics comparisons from ATSPM, where available, shall also be included in the memorandum.

At the end of the O&M Phase, a Final O&M Report documenting the Ongoing Operations and Maintenance efforts and procedures for continuing maintenance shall be prepared. At the minimum, the memorandum shall include when travel runs were conducted and issues and solutions throughout the phase. The memorandum shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results. - Continuing support for the additional synchronization plans for the intersections within the City of Irvine
- Continuing support for the Traffic Responsive operation for intersections within the City of Mission Viejo
This task includes day-to-day project management, such as meetings, tracking of schedules, invoicing, and overall administration of the project. This task shall continue in full force as specified in the Primary Implementation Phase.

This is a timing-only project; no traffic signal improvement or equipment upgrades will be done on any traffic signal intersection along the project corridor.

SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Irvine Boulevard/Trabuco Road RTSSP Project
a. Summary of Project Cost
Cash In-Kind
22,610.00$ 3,230.00$
30,560.00$ 1,200.00$
3,200.00$ -$
83,500.00$ 12,180.00$
14,630.00$ 1,010.00$
5,780.00$ 1,360.00$
21,860.00$ 1,500.00$
3,750.00$ 450.00$
185,890.00$ 20,930.00$
Total Project Cost (Including PI and O&M for a total of 3 years):

Task 3: System Design and Construction
Task 2: Data Collection
Task 1: Project Management - PI Phase
Total Agency Match:

Total Project Cost:

Total
827,280.00$
206,820.00$
1,034,100.00$
Total M2 Request:

Project Tasks
Match
Total Cost
1,034,100.00$
21,000.00$
116,800.00$
35,700.00$
78,200.00$
478,400.00$
16,000.00$
158,800.00$
129,200.00$
Total Project Cost:

Task 8: Final Technical Memorandum
Task 7: Continuing Support
Task 6: Project Management - O&M Phase
Task 5: Project Report
Task 4: Signal Timing Optimization and Implementation
8 Item: 7
104

SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Irvine Boulevard/Trabuco Road RTSSP Project
b. Summary of Cost by Agency
Agency Caltrans Offset Total
24 4 0 28
Cash In-Kind
2,000.00$ 56,000.00$ 11,200.00$ -$
3,200.00$ 89,600.00$ 17,920.00$ -$
- 16,000.00$ 3,200.00$ -$
8,000.00$ 224,000.00$ 44,800.00$ -$
1,100.00$ 30,800.00$ 6,160.00$ -$
850.00$ 23,800.00$ 4,760.00$ -$
2,400.00$ 67,200.00$ 13,440.00$ -$
500.00$ 14,000.00$ 2,800.00$ -$
521,400.00$ 104,280.00$ -$
417,120.00$ Total Match: 104,280.00$
Agency Caltrans Offset Total
8 0 0 8
Cash In-Kind
1,800.00$ 14,400.00$ 1,880.00$ 1,000.00$ 2,400.00$ 19,200.00$ 2,840.00$ 1,000.00$ - -$ -$ -$
5,800.00$ 46,400.00$ 5,280.00$ 4,000.00$ 1,100.00$ 8,800.00$ 1,000.00$ 760.00$
850.00$ 6,800.00$ 1,000.00$ 360.00$
2,400.00$ 19,200.00$ 2,340.00$ 1,500.00$ 500.00$ 4,000.00$ 350.00$ 450.00$ 118,800.00$ 14,690.00$ 9,070.00$
95,040.00$ Total Match: 23,760.00$
Agency Caltrans Offset Total
6 0 0 6
Cash In-Kind
1,800.00$ 10,800.00$ 160.00$ 2,000.00$ 3,000.00$ 18,000.00$ 3,600.00$ -$
- -$ -$ -$
8,000.00$ 48,000.00$ 4,420.00$ 5,180.00$ 1,100.00$ 6,600.00$ 1,320.00$ -$
850.00$ 5,100.00$ 20.00$ 1,000.00$ 2,400.00$ 14,400.00$ 2,880.00$ -$
500.00$ 3,000.00$ 600.00$ -$
105,900.00$ 13,000.00$ 8,180.00$
84,720.00$ Total Match: 21,180.00$
Total Cost Match
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Lake Forest
Number of Signals:

Task 1: Project Management - PI Phase
Cost / Int
Irvine
Number of Signals:

Task 5: Project Report
Project Tasks (Irvine)
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
Mission Viejo
Cost / Int Total Cost Match
Cost / Int Total Cost Match
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 8: Final Technical Memorandum
Number of Signals:

Project Tasks (Mission Viejo)
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Task 2: Data Collection
Task 3: System Design and Construction
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Project Tasks (Lake Forest)
Total Project Cost:PI M2 Request: 333,120.00$
PI M2 Request: 71,040.00$ Total Project Cost:

O&M M2 Request: 24,000.00$ Total M2 Request:

O&M M2 Request: 84,000.00$ Total M2 Request:

PI M2 Request: 66,720.00$ Total Project Cost:

O&M M2 Request: 18,000.00$ Total M2 Request:
9 Item: 7
105

SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Irvine Boulevard/Trabuco Road RTSSP Project
Agency Caltrans Offset Total
0 0 18 18
Cash In-Kind
1,500.00$ 27,000.00$ 5,400.00$ -$
1,000.00$ 18,000.00$ 3,600.00$ -$
- -$ -$ -$
5,000.00$ 90,000.00$ 18,000.00$ -$
1,000.00$ 18,000.00$ 3,600.00$ -$
-$ -$ -$ -$
500.00$ 9,000.00$ 1,800.00$ -$
-$ -$ -$ -$
162,000.00$ 32,400.00$ -$
129,600.00$ Total Match: 32,400.00$
Agency Caltrans Offset Total
0 0 9 9
Cash In-Kind
1,500.00$ 13,500.00$ 2,470.00$ 230.00$
1,000.00$ 9,000.00$ 1,600.00$ 200.00$
- -$ -$ -$
5,000.00$ 45,000.00$ 6,000.00$ 3,000.00$ 1,000.00$ 9,000.00$ 1,550.00$ 250.00$
-$ -$ -$ -$
500.00$ 4,500.00$ 900.00$ -$
-$ -$ -$ -$
81,000.00$ 12,520.00$ 3,680.00$
64,800.00$ Total Match: 16,200.00$
Agency Caltrans Offset Total
0 0 5 5
Cash In-Kind
1,500.00$ 7,500.00$ 1,500.00$ -$
1,000.00$ 5,000.00$ 1,000.00$ -$
- -$ -$ -$
5,000.00$ 25,000.00$ 5,000.00$ -$
1,000.00$ 5,000.00$ 1,000.00$ -$
-$ -$ -$ -$
500.00$ 2,500.00$ 500.00$ -$
-$ -$ -$ -$
45,000.00$ 9,000.00$ -$
36,000.00$ Total Match: 9,000.00$
PI M2 Request: 34,000.00$ Total Project Cost:

Lake Forest - Offset Signals
Number of Signals:

Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Project Tasks (Irvine- Offset Signals) Cost / Int
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Cost / Int
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Match
Project Tasks (Lake Forest - Offset
Signals)
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Cost / Int Total Cost Match
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Total Project Cost:

O&M M2 Request: 3,600.00$ Total M2 Request:

Mission Viejo - Offset Signals
Number of Signals:

Project Tasks (Mission Viejo - Offset
Signals)
O&M M2 Request: 7,200.00$ Total M2 Request:

PI M2 Request: 61,200.00$
Total Cost Match
Irvine- Offset Signals
Number of Signals:

Total Cost
O&M M2 Request: 2,000.00$ Total M2 Request:

PI M2 Request: 122,400.00$ Total Project Cost:
10 Item: 7
106

SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Irvine Boulevard/Trabuco Road RTSSP Project
c. Summary of Intersection Improvement Costs
Design Construction TOTAL
Average
Score
Total Agency
Match Cash In-Kind
1 Irvine Old Myford Road -$ -$ -$ 50.0 -$ -$ -$ 2 Irvine Marketplace -$ -$ -$ 50.0 -$ -$ -$ 3 Irvine SR-261 Southbound Ramps* -$ 4,000.00$ 4,000.00$ 50.0 800.00$ 800.00$ -$ 4 Irvine SR-261 Northbound Ramps* -$ 4,000.00$ 4,000.00$ 50.0 800.00$ 800.00$ -$ 5 Irvine Central Park Avenue -$ -$ -$ 50.0 -$ -$ -$ 6 Irvine Culver Drive -$ -$ -$ 50.0 -$ -$ -$ 7 Irvine Palo Lado -$ -$ -$ 50.0 -$ -$ -$ 8 Irvine Yale Avenue -$ -$ -$ 50.0 -$ -$ -$ 9 Irvine Pueblo Norte -$ -$ -$ 50.0 -$ -$ -$ 10 Irvine The Groves/Parkwood -$ -$ -$ 50.0 -$ -$ -$ 11 Irvine Jeffrey Road -$ -$ -$ 50.0 -$ -$ -$ 12 Irvine Groveland -$ -$ -$ 50.0 -$ -$ -$ 13 Irvine Virtuoso/Classic -$ -$ -$ 50.0 -$ -$ -$ 14 Irvine Sand Canyon Avenue -$ -$ -$ 50.0 -$ -$ -$ 15 Irvine SR-133 Southbound Ramps* -$ 4,000.00$ 4,000.00$ 50.0 800.00$ 800.00$ -$ 16 Irvine SR-133 Northbound Ramps* -$ 4,000.00$ 4,000.00$ 50.0 800.00$ 800.00$ -$ 17 Irvine Ridge Valley -$ -$ -$ 50.0 -$ -$ -$ 18 Irvine Bosque -$ -$ -$ 50.0 -$ -$ -$ 19 Irvine Modjeska -$ -$ -$ 50.0 -$ -$ -$ 20 Irvine Pusan/Aquila -$ -$ -$ 50.0 -$ -$ -$ 21 Irvine Chinon -$ -$ -$ 50.0 -$ -$ -$ 22 Irvine Merit -$ -$ -$ 50.0 -$ -$ -$ 23 Irvine Lynx -$ -$ -$ 50.0 -$ -$ -$ 24 Irvine Allred Centre -$ -$ -$ 50.0 -$ -$ -$ 25 Irvine Alton Parkway -$ -$ -$ 50.0 -$ -$ -$ 26 Irvine Fairbanks/Musick -$ -$ -$ 50.0 -$ -$ -$ 27 Irvine Parker -$ -$ -$ 50.0 -$ -$ -$ 28 Irvine Bake Parkway -$ -$ -$ 50.0 -$ -$ -$ 29 Lake Forest Paseo Sombra -$ -$ -$ 50.0 -$ -$ -$ 30 Lake Forest Paseo Tranquilo -$ -$ -$ 50.0 -$ -$ -$ 31 Lake Forest Via Del Rio -$ -$ -$ 50.0 -$ -$ -$ 32 Lake Forest Peachwood -$ -$ -$ 50.0 -$ -$ -$ 33 Lake Forest Lake Forest Drive -$ -$ -$ 50.0 -$ -$ -$ 34 Lake Forest Ridge Route Drive -$ -$ -$ 50.0 -$ -$ -$ 35 Lake Forest El Toro Road -$ -$ -$ 50.0 -$ -$ -$ 36 Lake Forest Cherry Avenue -$ -$ -$ 50.0 -$ -$ -$ TASK 3 IMPROVEMENT TOTALS AGENCY MATCH
LOC. AGENCY PROJECT CROSS STREETS
11 Item: 7
107

SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Irvine Boulevard/Trabuco Road RTSSP Project
c. Summary of Intersection Improvement Costs
Design Construction TOTAL
Average
Score
Total Agency
Match Cash In-Kind
TASK 3 IMPROVEMENT TOTALS AGENCY MATCH
LOC. AGENCY PROJECT CROSS STREETS
37 Mission Viejo Modesto Drive -$ -$ -$ 50.0 -$ -$ -$ 38 Mission Viejo Los Alisos Boulevard -$ -$ -$ 50.0 -$ -$ -$ 39 Mission Viejo Alicia Parkway -$ -$ -$ 50.0 -$ -$ -$ 40 Mission Viejo Carlota Drive -$ -$ -$ 50.0 -$ -$ -$ 41 Mission Viejo Puerta De Luz -$ -$ -$ 50.0 -$ -$ -$ 42 Mission Viejo Marguerite Parkway -$ -$ -$ 50.0 -$ -$ -$ 16,000.00$ 50.0 3,200.00$ 3,200.00$ -$ SIGNAL IMPROVEMENT TOTAL = 12 Item: 7
108

SECTION 5: DETAILED LOCAL MATCH COMMITMENT
Irvine Boulevard/Trabuco Road RTSSP Project

PI OMM PI OMM PI OMM
$ 113,880.00 $22,800.00 $0.00 $0.00 $113,880.00 $22,800.00 $22,620.00 $4,590.00 $10,440.00 $2,310.00 $33,060.00 $6,900.00 $ 18,000.00 $ 4,000.00 $7,180.00 $1,000.00 $25,180.00 $5,000.00 $154,500.00 $31,390.00 $17,620.00 $3,310.00 $172,120.00 $34,700.00 A. Cash Match
Agency Amount of Cash
Contribution
Irvine $136,680.00
Lake Forest $27,210.00
Mission Viejo $22,000.00
$185,890.00
B. In-Kind Services
i. Specific Improvements (List items and Cost):

Agency Expenditure
$0.00
ii. Staffing Commitment:

Agency Staff Position No. of Hours Fully Burdened
Hourly Rate Total*
Traffic Engineering
Consultant 10 $145.00 $1,450.00
Traffic Signal
Management (Consultant) 50 $226.00 $11,300.00
$12,750.00
Traffic Engineer 40 $100.00 $4,000.00
Trasportation Analyst 40 $70.00 $2,800.00
Traffic Systems Specialist
(HCI) 12 $115.00 $1,380.00
$8,180.00
$20,930.00
$20,930.00
Description
Funding Source
TOTAL CASH MATCH:

General Fund
City SCAQMD AB 2766 / Gas Tax
General Fund
$206,820.00 $20,930.00

TOTAL MATCH
$185,890.00
Type of Service to Project
Project Administration, Signal Timing & Design
Review, Implementation & Operation, Meeting
Participation, Project Report/Technical Memo
Review.

Total for City of Mission Viejo:

Total Specific Improvements (i):
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency’s actual fully burdened billing rates, which must collectively equal the same value of the assigned “Total” dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel, hours at fully burdened rate shall be included with the in-kind report submittals. Records will be subject to auditing. In-kind match can be converted to Cash Match, but Cash Match cannot be converted to in-kind match.

Total for City of Lake Forest:

TOTAL IN-KIND MATCH* (i + ii):

Total Staffing Commitment (ii):

Mission Viejo
Project Admin, Signal Timing, Implementation &
Operations
Project Admin, Signal Timing, Implementation &
Operations
Signal Timing, Implementation & Operations
Mission Viejo
$22,000.00
$0.00
PART 1: AGENCY TOTAL MATCH SUMMARY
PART 2: MATCH BREAKDOWN (CASH vs IN-KIND SERVICES)
Agency
Lake Forest
$27,210.00 $12,750.00
CASH
Irvine
$136,680.00

TOTAL MATCH
$136,680.00
$39,960.00
$30,180.00 $8,180.00

IN-KIND
Lake Forest
Project Administration, Signal Timing & Design
Review, Implementation & Operation, Meeting
Participation, Project Report/Technical Memo
Review, Inspection.
13 Item: 7
109

SECTION 6: PROJECT SCHEDULE BY TASK
Irvine Boulevard/Trabuco Road RTSSP Project
a. Projected Start and End Dates:

October 1, 2023
September 30, 2026
b. Projected Schedule by Task
Starting Date Ending Date
October 1, 2023 September 30, 2024
October 1, 2023 September 30, 2024
October 1, 2023 September 30, 2024
October 1, 2023 September 30, 2024
October 1, 2023 September 30, 2024
October 1, 2024 September 30, 2026
October 1, 2024 September 30, 2026
October 1, 2024 September 30, 2026
By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to implement this project within 12 months. (This means the project will be ineligible for delays and timely use funds extensions. This is not applicable to projects requesting OCTA to lead.)
Project start date:

Project end date:

Task 8: Final Technical Memorandum
Task
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
14 Item: 7
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Irvine Boulevard/Trabuco Road RTSSP Project

CALCULATIONS AND ESTIMATED POINTS
Appendix A
Item: 7
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Irvine Boulevard/Trabuco Road RTSSP Project
Estimated
Points
32 / 32 =
= 10
= 15
/ =
=
54 = 8
42 / 54 =
= 6
4 Yes, = 5
Not = 0
Not Implementing within 12 months = 0
/ =
81 APPENDIX C: CALCULATIONS AND ESTIMATED POINTS
Total Estimated Points:

Calculation for Total Project Cost / VMT =
Participating Jurisdiction(s)
# of signals along entire length of corridor :
# of signals being synched / total # of corridor signals:

5. Number of Jurisdictions: (10 points)

6. Current Project Status (10 points)

4. Project Scale: (20 points)
$1,034,100

77.8%
$1,034,100.00
0 20.00%$206,820.00

7. Funding Match: (5 points)
Retiming 75% of previous project
25 8
5 1. Transportation Significance (25 points)
Inclusion of offset signals w/in 2,700'
Vehicle Miles Traveled (VMT): 288,611
20 9
14 Average project improvement score 50.0
Timing 75% of new eligible project
Criteria (Max Points)
# of offset signals on project / total # of offset signals : 100.0%

2. Economic Effectiveness (Cost Benefit Ratio): (10 points)

3. Project Characteristics: (20 points)
288,611 3.58
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Irvine Boulevard/Trabuco Road RTSSP Project
Appendix B

AGENCY IMPROVEMENT CALCULATIONS
Item: 7
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APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Irvine Boulevard/Trabuco Road RTSSP Project TABLE I: AGENCY IMPROVEMENT PREFERENCES
Irvine Lake Forest Mission Viejo Caltrans Irvine Lake Forest Mission Viejo Caltrans Irvine Lake Forest Mission Viejo Caltrans 30 Timing Only
31 Timing + Traffic Responsive (license only)
32 Timing + Peer-to-Peer (configuration only)
33 Timing + Traffic Adaptive (license only)
Caltrans 34 Caltrans Cooperative Agreement $4,000
UNIT PRICE (MATERIAL + LABOR) APPLICABLE DESIGN COST PER UNIT VENDOR/BRAND & ADDITIONAL NOTES

ITEM DESCRIPTIONID
Signal Timing
Only

CATEGORIES
Yes
No
18 Item: 7
114

APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Irvine Boulevard/Trabuco Road RTSSP Project
TABLE II: DESCRIPTION OF WORK BY INTERSECTION
Timing Only
Timing + Traffic Responsive
(license only)
Timing + Peer-to-Peer
(configuration only)
Timing + Traffic Adaptive
(license only)
Caltrans Cooperative
Agreement
Construction
Management
& Inspection Contingency
Total Agency
Match
30 31 32 33 34 0% 0% 20.0%
1 Irvine Old Myford Road 1 -$ -$ -$ -$ -$ -$ -$ 2 Irvine Marketplace 1 -$ -$ -$ -$ -$ -$ -$ 3 Irvine SR-261 Southbound Ramps* 1 1 -$ 4,000.00$ -$ -$ 4,000.00$ 800.00$ 800.00$ Caltrans Cooperative Agreement for Caltrans Staff Participation 4 Irvine SR-261 Northbound Ramps* 1 1 -$ 4,000.00$ -$ -$ 4,000.00$ 800.00$ 800.00$ Caltrans Cooperative Agreement for Caltrans Staff Participation 5 Irvine Central Park Avenue 1 -$ -$ -$ -$ -$ -$ -$ 6 Irvine Culver Drive 1 -$ -$ -$ -$ -$ -$ -$ 7 Irvine Palo Lado 1 -$ -$ -$ -$ -$ -$ -$ 8 Irvine Yale Avenue 1 -$ -$ -$ -$ -$ -$ -$ 9 Irvine Pueblo Norte 1 -$ -$ -$ -$ -$ -$ -$ 10 Irvine The Groves/Parkwood 1 -$ -$ -$ -$ -$ -$ -$ 11 Irvine Jeffrey Road 1 -$ -$ -$ -$ -$ -$ -$ 12 Irvine Groveland 1 -$ -$ -$ -$ -$ -$ -$ 13 Irvine Virtuoso/Classic 1 -$ -$ -$ -$ -$ -$ -$ 14 Irvine Sand Canyon Avenue 1 -$ -$ -$ -$ -$ -$ -$ 15 Irvine SR-133 Southbound Ramps* 1 1 -$ 4,000.00$ -$ -$ 4,000.00$ 800.00$ 800.00$ Caltrans Cooperative Agreement for Caltrans Staff Participation 16 Irvine SR-133 Northbound Ramps* 1 1 -$ 4,000.00$ -$ -$ 4,000.00$ 800.00$ 800.00$ Caltrans Cooperative Agreement for Caltrans Staff Participation 17 Irvine Ridge Valley 1 -$ -$ -$ -$ -$ -$ -$ 18 Irvine Bosque 1 -$ -$ -$ -$ -$ -$ -$ 19 Irvine Modjeska 1 -$ -$ -$ -$ -$ -$ -$ 20 Irvine Pusan/Aquila 1 -$ -$ -$ -$ -$ -$ -$ 21 Irvine Chinon 1 -$ -$ -$ -$ -$ -$ -$ 22 Irvine Merit 1 -$ -$ -$ -$ -$ -$ -$ 23 Irvine Lynx 1 -$ -$ -$ -$ -$ -$ -$ 24 Irvine Allred Centre 1 -$ -$ -$ -$ -$ -$ -$ 25 Irvine Alton Parkway 1 -$ -$ -$ -$ -$ -$ -$ 26 Irvine Fairbanks/Musick 1 -$ -$ -$ -$ -$ -$ -$ 27 Irvine Parker 1 -$ -$ -$ -$ -$ -$ -$ 28 Irvine Bake Parkway 1 -$ -$ -$ -$ -$ -$ -$ 29 Lake Forest Paseo Sombra 1 -$ -$ -$ -$ -$ -$ -$ 30 Lake Forest Paseo Tranquilo 1 -$ -$ -$ -$ -$ -$ -$ 31 Lake Forest Via Del Rio 1 -$ -$ -$ -$ -$ -$ -$ 32 Lake Forest Peachwood 1 -$ -$ -$ -$ -$ -$ -$ 33 Lake Forest Lake Forest Drive 1 -$ -$ -$ -$ -$ -$ -$ 34 Lake Forest Ridge Route Drive 1 -$ -$ -$ -$ -$ -$ -$ 35 Lake Forest El Toro Road 1 -$ -$ -$ -$ -$ -$ -$ 36 Lake Forest Cherry Avenue 1 -$ -$ -$ -$ -$ -$ -$ 37 Mission Viejo Modesto Drive 1 -$ -$ -$ -$ -$ -$ -$ Traffic Signal Responsive Timing (No equipment or licenses required) 38 Mission Viejo Los Alisos Boulevard 1 -$ -$ -$ -$ -$ -$ -$ Traffic Signal Responsive Timing (No equipment or licenses required) 39 Mission Viejo Alicia Parkway 1 -$ -$ -$ -$ -$ -$ -$ Traffic Signal Responsive Timing (No equipment or licenses required) 40 Mission Viejo Carlota Drive 1 -$ -$ -$ -$ -$ -$ -$ Traffic Signal Responsive Timing (No equipment or licenses required) 41 Mission Viejo Puerta De Luz 1 -$ -$ -$ -$ -$ -$ -$ Traffic Signal Responsive Timing (No equipment or licenses required) 42 Mission Viejo Marguerite Parkway 1 -$ -$ -$ -$ -$ -$ -$ Traffic Signal Responsive Timing (No equipment or licenses required) 42 0 0 0 4 16,000.00$ 3,200.00$ 3,200.00$ -$ SIGNAL IMPROVEMENT TOTAL = QUANTITY TOTAL = NOTESDesign Construction TOTAL Cash In-Kind

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS

DESCRIPTION OF WORK SIGNAL IMPROVEMENT COSTS AGENCY MATCH 19 Item: 7
115

APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Irvine Boulevard/Trabuco Road RTSSP Project TABLE III: PROJECT AVERAGE IMPROVEMENT SCORES
Timing Only
Timing + Traffic Responsive
(license only)
Timing + Peer-to-Peer
(configuration only)
Timing + Traffic Adaptive
(license only)
Caltrans Cooperative
Agreement
Y/N
1 Irvine Old Myford Road 50 50.0
2 Irvine Marketplace 50 50.0
3 Irvine SR-261 Southbound Ramps* 50 50 50.0 Caltrans Cooperative Agreement for Caltrans Staff Participation 4 Irvine SR-261 Northbound Ramps* 50 50 50.0 Caltrans Cooperative Agreement for Caltrans Staff Participation 5 Irvine Central Park Avenue 50 50.0
6 Irvine Culver Drive 50 50.0
7 Irvine Palo Lado 50 50.0
8 Irvine Yale Avenue 50 50.0
9 Irvine Pueblo Norte 50 50.0
10 Irvine The Groves/Parkwood 50 50.0
11 Irvine Jeffrey Road 50 50.0
12 Irvine Groveland 50 50.0
13 Irvine Virtuoso/Classic 50 50.0
14 Irvine Sand Canyon Avenue 50 50.0
15 Irvine SR-133 Southbound Ramps* 50 50 50.0 Caltrans Cooperative Agreement for Caltrans Staff Participation 16 Irvine SR-133 Northbound Ramps* 50 50 50.0 Caltrans Cooperative Agreement for Caltrans Staff Participation 17 Irvine Ridge Valley 50 50.0
18 Irvine Bosque 50 50.0
19 Irvine Modjeska 50 50.0
20 Irvine Pusan/Aquila 50 50.0
21 Irvine Chinon 50 50.0
22 Irvine Merit 50 50.0
23 Irvine Lynx 50 50.0
24 Irvine Allred Centre 50 50.0
25 Irvine Alton Parkway 50 50.0
26 Irvine Fairbanks/Musick 50 50.0
27 Irvine Parker 50 50.0
28 Irvine Bake Parkway 50 50.0
29 Lake Forest Paseo Sombra 50 50.0
30 Lake Forest Paseo Tranquilo 50 50.0
31 Lake Forest Via Del Rio 50 50.0
32 Lake Forest Peachwood 50 50.0
33 Lake Forest Lake Forest Drive 50 50.0
34 Lake Forest Ridge Route Drive 50 50.0
35 Lake Forest El Toro Road 50 50.0
36 Lake Forest Cherry Avenue 50 50.0
37 Mission Viejo Modesto Drive 50 50.0 Traffic Signal Responsive Timing (No equipment or licenses required) 38 Mission Viejo Los Alisos Boulevard 50 50.0 Traffic Signal Responsive Timing (No equipment or licenses required) 39 Mission Viejo Alicia Parkway 50 50.0 Traffic Signal Responsive Timing (No equipment or licenses required) 40 Mission Viejo Carlota Drive 50 50.0 Traffic Signal Responsive Timing (No equipment or licenses required) 41 Mission Viejo Puerta De Luz 50 50.0 Traffic Signal Responsive Timing (No equipment or licenses required) 42 Mission Viejo Marguerite Parkway 50 50.0 Traffic Signal Responsive Timing (No equipment or licenses required)

50.0AVERAGE SCORE =
NOTES

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS

DESCRIPTION OF WORK

AVERAGE IMPROVEMENT
SCOREOnline or Offline
20 Item: 7
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Irvine Boulevard/Trabuco Road RTSSP Project
Appendix C

VEHICLE MILES TRAVELED (VMT)
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APPENDIX C: VEHICLE MILES TRAVELED (VMT)
ADTs Distance VMT
25,058 0.16 4,009
26,097 0.22 5,741
26,608 0.14 3,725
26,559 0.27 7,171
24,384 0.22 5,364
27,578 0.27 7,446
28,703 0.48 13,777
26,493 0.17 4,504
31,060 0.32 9,939
24,619 0.26 6,401
33,350 0.95 31,683
37,632 0.53 19,945
28,760 0.41 11,792
27,864 0.50 13,932
30,557 0.42 12,834
24,825 0.68 16,881
30,534 0.67 20,458
17,559 0.64 11,238
19,295 1.15 22,189
26,196 0.37 9,693
23,854 0.40 9,542
20,285 1.07 21,705
18,698 0.56 10,471
8,675 0.45 3,904
8,709 0.49 4,267

11.80 288,611
Central Park Avenue to Culver Drive
Jeffrey Road to Sand Canyon Avenue
Sand Canyon Avenue to Ridge Valley
The Groves/Parkwood to Jeffrey Road
Source: 2022 City of Irvine ADT, 2021 City of Lake Forest ADT, 2022 City of Mission Viejo ADT Total Project VMT:

Alton Parkway to Bake Parkway
Modjeska to Pusan/Aquila
Pusan/Aquila to Merit
Merit to Alton Parkway
Ridge Route Drive to El Toro Road
El Toro Road to Los Alisos Boulevard
Los Alisos Boulevard to Alicia Parkway
Alicia Parkway to Carlota Drive
Carlota Drive to Marguerite Parkway
Trabuco Road
(Bake Parkway to Marguerite
Parkway)
Irvine Boulevard
(Old Myford Road to Bake Parkway)
Bake Parkway to Lake Forest Drive
Lake Forest Drive to Ridge Route Drive
Segment
SR-261 Southbound Ramps to SR-261 Northbound Ramps
SR-261 Northbound Ramps to Central Park Avenue
Culver Drive to Palo Lado
Old Myford Road to Marketplace
Marketplace to SR-261 Southbound Ramps
Ridge Valley to Bosque
Bosque to Modjeska
Palo Lado to Yale Avenue
Yale Avenue to Pueblo Norte
Pueblo Norte to The Groves/Parkwood
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AGENCY RESOLUTIONS AND LETTERS OF SUPPORT
City of Irvine
City of Lake Forest
City of Mission Viejo
Caltrans District 12
Appendix D
Item: 7
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Irvine Boulevard/Trabuco Road RTSSP Project
Appendix E

ADDITIONAL INFORMATION
Item: 7
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: City Manager
SUBJECT:

Strategic Plan Quarterly Update
RECOMMENDED ACTION(S):

Receive and file.

EXECUTIVE SUMMARY:

On June 15, 2021, the City Council approved the City’s Strategic Business Plan covering Fiscal Years 2021-22 through 2027-28 (“Strategic Plan”). The Strategic Plan includes the major goals established by the City Council and a series of initiatives that facilitate progress towards each goal. The Strategic Plan’s Implementation Matrix includes 66 initiatives (Attachment 1). Each initiative has been assigned a lead department and description of the funding source.

Each quarter, the City Manager’s Office provides an update to the City Council summarizing the progress made on the Strategic Plan during the preceding three months. This is the fifth quarterly report submitted to the City Council since the passage of the Strategic Plan in 2021. Since the Strategic Plan’s inception on June 15, 2021, the City has either started, made substantial progress towards completion, or completed 56 of the 66 initiatives (Attachment 2).

BACKGROUND:

The City’s Strategic Plan was approved on June 15, 2021. The Strategic Plan was developed through a comprehensive public engagement process that included residents, each commission, and the City Council. The Strategic Plan includes three major goals:

Goal A - Our livable City is well-planned, attractive, and safe.

Goal B – Our connected City is engaged, informed, and technologically current.

Item: 8
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2 2
4 0
Goal C – Our healthy City government is sustainable and well-run with committed people.

The Strategic Plan’s Implementation Matrix includes 66 initiatives that are assigned to one of the three goals. Each of these initiatives facilitate progress towards one of the goals.

DISCUSSION:

The City Manager’s Office administers the City’s Strategic Plan and periodically receives reports from departments to assess the progress made towards plan goals. Since the passage of the Strategic Plan on June 15, 2021, the City has either started, made substantial progress towards completing, or completed 56 of the 66 initiatives. The overall progress made on the Strategic Plan is illustrated in Attachment 1.

The City Manager’s Office has selected eight Strategic Plan initiatives to highlight for this quarterly report (Table 1).

Table 1: Q5 2021-23 Strategic Plan Quarterly Report
Initiative Description Update
SP#8 – Mixed
Use Zoning
Prepare objective design
standards and development
requirements to implement
the Mixed-Use land
designations included in the
General Plan Update 2040.

Mixed Use Zoning standards
were approved by the
Planning Commission on July
7, 2022, and the City Council
on August 16, 2022.

SP#10 –
Housing
Element Update
Utilize grant funding to
update required General
Plan Element that provides
analysis of housing needs
and identifies sites to
accommodate housing for
all residents regardless of
income (RHNA).

The City’s Housing Element
was submitted to the
California Department of
Housing & Community
Development (“HCD”) in
January 2022. HCD
responded to that submission
and requested the City add
more information. Staff
resubmitted the Housing
Element in June 2022 and
await formal approval.

Item: 8
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2 2
4 0
SP#34 – New
Website
Launch new City website. The new City website at
www.lakeforestca.gov was
launched on October 10,
2022.

SP#44 –
Expand Pop-up
City Hall
Transition from ad hoc "Pop
Up City Hall" events to a
regularly scheduled "Pop Up
City Hall" allowing for
promotion via the Leaflet.

Pop-up City Hall events are
now regularly scheduled and
advertised via the City’s
Leaflet mailer.

SP#58 – Lake
Forest
Employee
Retention
Program
Develop programs related to
employee retention,
including "stay" interviews,
"ladder" promotion
opportunities, and an
employee satisfaction
survey.

In 2022, the Human
Resources Division
implemented stay interviews,
refined the City’s
classification system to
streamline promotions, and
implemented an employee
satisfaction survey. These
initiatives are designed to
increase employee retention.

SP#59 – Join
Team Lake
Forest
Market Lake Forest as a top
notch employer,
emphasizing modern
facilities, innovate public
sector compensation
system, and succession
planning.

Throughout 2022, the Human
Resources Division
advertised job openings using
new recruitment strategies
and marketing materials. In
October 2022, the City
released the “Join Team Lake
Forest” marketing video,
which highlights the
numerous benefits related to
employment here in Lake
Forest.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

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2 2
4 0

1. Strategic Plan Implementation Matrix

2. Strategic Plan Q5 Progress Report
Initiated By: Sean McGovern, Assistant to the City Manager Submitted By: Sean McGovern, Assistant to the City Manager Approved By: Debra Rose, City Manager
Item: 8
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ATTACHMENT 1
Item: 8
125
²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׃ׁ
Implementation Matrix
²ɈȲƊɈƵǐǞƧ§ǶƊȁ
Item: 8
126
ׁׄ
Initiative
#/Title Initiative/Project Description
ׁح
׃ح
ׄح
ׅح
ׂ׆ح
Lake Forest
Transportation
Mitigation
Program
ׂح
wƵƊƮȌɩȺ
TraǏǏǞƧ
Mitigation
Program
Foothill
Circulation
Phasing Plan
New Trafﬁc
Circulation/
Mobility Projects
Trafﬁc Signal
Synchronization
Maintain “Good”
Pavement Condition
of the City’s Roads
Complete infrastructure projects that increase mobility and reduce congestion with Local IȌȲƵȺɈÀȲƊȁȺȯȌȲɈƊɈǞȌȁMitigation Ǐundspaid for by developments. - Lake Forest Rd & Rancho Pkwy (LFTM) (#PW 2020-06)
- El Toro Rd & Portola Pkwy/Santa Margarita Pkwy (LFTM) (# PW 2019-03) - Bake Pkwy & Irvine Blvd/Trabuco Rd (LFTM) (# PW 2019-02) - Bake Pkwy & Jeronimo Rd (LFTM) (# PW 2020-04)
- Lake Forest Dr & Jeronimo Rd (LFTM) (# PW 2020-03)
- Lake Forest Dr & Rockﬁeld Blvd (LFTM) (# PW 2019-06)
- Los Alisos & Rockﬁeld (LFTM) (# PW 2022-11)
- Lake Forest Dr & I-5 (LFTM/NITM) (# PW 2028-10)
- Bake Pkwy & Rockﬁeld - not within City-limits (LFTM) (# PW 2028-11) Utilize developer-funded Foothill Circulation Phasing Plan (FCPP) to make various transpȌȲɈƊɈǞȌȁ improvements that reduce congestion and improve trafﬁc ﬂow. - Los Alisos Blvd/Muirlands Blvd Intersection Improvements (# PW 2019-07) - Jeronimo Rd Widening at El Toro Rd (# PW 2019-08)
- El Toro Rd Raised Medians from Jeronimo Rd to Trabuco Rd (# PW 2020-07) Projects which increase mobility and implement new approaches to trafﬁc circulation. - Protective Permissive Left Turn Project (# PW 2023-03) - Audible Pedestrian Signals (APS) (# PW 2023-0ׂ)
Increase Bike Lanes in Lake Forest (# PW 2020-05B)
- Trabuco Rd Ascension Cemetery Left Turn Holding Pocket (# PW 2025-02) Utilize grants and other transpȌrɈation funds to complete traffic signal synchronization projects that provide more efficient traffic flow. - Alton Pkwy (# PW 2020-16)
- Portola Pkwy (# PW 2020-15)
- Rockﬁeld Blvd (# PW 2023-04)
Use Meadows Trafﬁc Improvement Funds (MTIF) to manage impacts related to the Meadows development.
- Bake Pkwy/Bafﬁn Bay Intersection Improvements (# PW 2020-19) - Bake Pkwy/Toledo Way Intersection Improvements (# PW 2020-18) Construct pavement rehabilitation projects to repair and maintain the quality of the roads (# PW 2021-05A/B, # PW 2022-05A/B, # PW 2023-05A/B, # PW 2024-05A/B, # PW 2025-05A/B, # PW 2026-05A/B, # PW 2027-05A/B, # PW 2027ٌ8-05A/B).

Goal A Our livable City is well-planned, attractive, and safe.

Priority Area 1 - Well-Planned: Purposeful direction in land use and transportation planning create a community future generations will value.

Strategy (a): Prioritize initiatives to reduce trafﬁc congestion, improve mobility, and manage on-street parking.
²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׁׅ
Lead
Department
Budget
Impact Fund Estimated Completion Date
Public
Works
Public
Works
Public
Works
Public
Works
Public
Works
Public
Works
$8,948,400
$2,475,000
$5,025,000
$1,415,000
$525,000
$28,000,000

LFTM/NITM
Meadows
Trafﬁc
Improvement
Funds
General Fund/
CDBG/M2/SB1
Gas Tax,
AQMD, and
Grants
Measure M2 Fair
Share/ Gas Tax - Road
Maintenance
Rehabilitation Account
/ Gas Tax / City Road
Infrastructure Fund
FCCP
FY 2021-22 - FY 2025-26
FY 2021-22 - FY 2025-26
FY 2021-22 - FY 2023-24
FY 2021-22 - FY 2027-28
FY 2022-23 - FY 2023-24
FY 2022-23 - FY 2023-24
Item: 8
127
׆ׁ
Initiative
#/Title Initiative/Project Description
׃׆ح
׆ح
ׇح
׈ح
׀ׁح
ׁׁح
ׁׂح
ׄ׆ح
׃ׁح
Arterial Median
Improvement
Project
Permit Parking
Software
General Plan
Implementation
Mixed-Use
Zoning
Housing Element
Update
Mandatory
Food Waste &
Commercial
Recycling
Mountain View
Affordable Housing
Project
Retail Attraction
Housing
Mandates
Installation of raised hardscaped medians would improve trafﬁc safety. These locations include Trabuco Rd north of El Toro Rd, and on Rockﬁeld Blvd south of Lake Forest Dr (# PW 2022-02).

Prepare objective design standards and development requirements to implement the Mixed-Use land designations included in the General Plan Update 2040. (ƵɨƵǶȌȯƊȁƮǞǿȯǶƵǿƵȁɈȯȲȌǐȲƊǿȺɈȌȯȲȌǿȌɈƵƵȁƵȲǐɯƧȌȁȺƵȲɨƊɈǞȌȁǞȁƧȌȁȺɈȲɐƧɈǞȌȁ §ȲȌƧɐȲƵƊƧȌȁȺɐǶɈƊȁɈɈȌƊȺȺǞȺɈɩǞɈǘǞǿȯǶƵǿƵȁɈǞȁǐƵȁƵȲǐɯ خ
Utilize grant funding to update required General Plan Element that provides analysis of housing needs and identiﬁes sites to accommodate housing for all residents regardless of income (RHNA).

Develop SB 1383 compliant program. Provide organic waste collection for all residents and businesses, establish edible food recovery program, conduct public outreach and education, adopt an organics diversion ordinance with enforceable mechanisms, and adopt procurement policy that includes the use of recycled organics materials.

Work with City consultant(s) to retain and enhance business attraction services.

Mobile app to efﬁciently administer and enforce permit parking while improving resident experience for annual renewal and guest passes.

Develop public engagement plan related to the National CORE affordable housing development.

ƊȁƮȯȲȌǐȲƊǿȺɈȌƧȌǿȯǶɯɩǞɈǘ²ɈƊɈƵǿƊȁƮƊɈƵȺ
خ
Strategy (a): Prioritize initiatives to reduce trafﬁc congestion, improve mobility, and manage on-street parking.

Strategy (b): Develop and implement initiatives that leverage changes in retail shopping preferences, telecommuting, and technology.

Strategy (c): Ensure that economic and housing initiatives provide opportunities for all residents.

Strategy (d): Strategically accommodate State mandates to ensure the highest level of local control, community involvement, and organizational effectiveness.

Strategy (e): Maintain business attraction services to bring new retail stores to the city. ²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׇׁ
Lead
Department
Budget
Impact Fund Estimated Completion Date
Public
Works
Public
Works
Public
Works/
Management
Services
Management
Services/
City Manager
Community
Development
Community
Development
Community
Development
Community
Development
Economic
Development
$225,000
$10,000
$75,000
$94,000
$15,000
$20,000
$3,000
Staff
Resources
$120,000
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Gas Tax
General Fund
(Reimbursed through
LEAP Grant)
General Fund
(Reimbursed through
LEAP Grant)
FY 2023-24
FY 2022-23
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
On-going
Item: 8
128
׈ׁ
Initiative
#/Title Initiative/Project Description
ׅ׆ح
ׁׄح
ׁׅح
׆ׁح
ׇׁح
׈ׁح
׉ׁح
׆׆ح
Restaurant
Recovery
Citywide Street
Sign Refresh
Southwest
Lake Forest
Neighborhood
Task Force
Noise Ordinance
Update
Arbor Mini Parks
Park
Enhancements
Neighborhood
Park Renovations
- Phase 3
Open for Business
Campaign
Develop funding program to assist restaurants with economic recovery.

Create new street name sign design and replace street signs citywide, beginning in southwest Lake Forest (# PW 2021-06 and # PW 2022-06).

Interdepartmental task force to address neighborhood concerns identiﬁed in the January 2021 Community Satisfaction Study.

Renovate Lake Forest Park and the Nature Park based upon a community input process (# PW 2023-06).

Develop and implement noise mitigation strategies to protect residents from excessive exposure to noise.

Reactivate Arbor Mini Parks through new uses, perimeter fencing, and new landscape (# PW 2019-17).

Facilitate outdoor dining through local zoning and programs that support and promote open-air, take-out, and delivery options.

Strategy (f): Develop and implement initiatives to address negative economic impacts caused by COVID-19.

Strategy (a): Enhance the City’s overall visual character, maintain City assets, and proactively reinvest in Lake Forest.

Strategy (b): Consistently invest in the City’s park system.

Priority Area 2 - Attractive: Investment and maintenance in public facilities, infrastructure, and natural resources enhances visual character of the City and supports quality neighborhoods.

Complete various signiﬁcant maintenance or enhancement projects to retain the high quality of the City’s park facilities.
- Playground Resurfacing Projects (# PW 2021-08)
- Heroes Park Electrical Repairs and LED/Efﬁciency Upgrades (# PW 2022-08) - El Toro Lodge Pole Fencing Repairs (# PW 2021-09)
- Park Gazebo Repair & Replacement (# PW 2022-09)
- Replace synthetic ﬁelds installed in 2014 at the Lake Forest Sports Park (# PW 2024-02) ²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׉ׁ
Lead
Department
Budget
Impact Fund Estimated Completion Date
Economic
Development
City Manager/
Community
Development/
Public Works
Economic
Development
Community
Development
Public
Works
Public
Works
Public
Works
Staff
Resources
$70,000
$820,000
$600,000
$2,220,000
$75,000
TBD/$300k
Staff
Resources
General Fund/
TBD
General Fund/
CDBG/Prop 68
Park
Development Fund
General Fund
General Fund
General Fund
General Fund
General Fund
FY ׃ׂׂׂٌ׀ׂ
FY 2023-24
FY 2024-25
FY 2021-22
FY 2021-22
FY 2021-22 - FY 2024-25
FY 2021-22
FY 2022-23
Public
Works
Item: 8
129
׀ׂ
׀ׂح
ׂׄح
ׇׂح
ׁׂح
ׂׅح
׈ׂح
ׂح9
׉ح
׆ׂح
ׂׂح
׃ׂح
Assess Efﬁciency
Updates to
Lighting Citywide
Increase Law
Enforcement Contract
by Adding Two
Deputy Sheriffs
Neighborhood
Watch
Revamp Lake
Forest Leadership
Academy
Community Choice
Aggregation
Community
Engagement Project
Lake Forest
Geofence
Business Watch
Broadband
Feasibility Study
“Stay Safe Lake
Forest” Campaign
Craft Show and
Art Fair
Offer Recreation that
Reﬂects the Interests
of the Community
Comprehensively assess lighting at City facilities to determine if LED retroﬁtting can provide cost savings and increase light coverage.

Add two full-service deputies to the City’s contract with OCSD (ﬁrst year costs: $800,000, ongoing costs: $600,000.

Increase participation and effectiveness of the neighborhood watch program.

Implement the City’s CCA Community Engagement Plan to help determine the City’s interest in pursuing CCA.

Expand the use of the City’s Automatic License Plate Reader System Cameras by adding cameras at major arterial intersections or high trafﬁc areas near city borders.

Work in conjunction with OCSD to bolster/enhance OCSD’s business watch program for Lake Forest.

Launch an updated version of the Lake Forest Leadership Academy that includes modules for neighborhood watch, business watch, and homelessness.

Continue public education initiatives to maintain a low crime rate in the City such as ²ɈƊɯSafe Lake Forest, a series of community seminars to educate residents on crime prevention/safety.

Identify emerging recreation, sports, and activities that interest the community, such as pickleball tournaments.

Procure consultant to conduct feasibility study related to a City-led broadband initiative.

Strategy (c): Evaluate future options for the City’s infrastructure and utility resources.

Strategy (a): Maintain a low crime rate in a cost-effective manner.

Strategy (b): Maintain public safety by engaging community members.

Strategy (d): Provide civic and recreational opportunities appealing to community demographics.

Transform Community Center into boutique for crafts by Lake Forest artists and crafters.

Priority Area 3 - Safe: Excellent public safety efforts maintain a family-friendly environment and high quality of life.

Initiative
#/Title Initiative/Project Description
²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׁׂ
City Manager/
Economic
Development
Police Services
City Manager
Management
Services
Management
Services
Management
Services
Management
Services
$20,500
$80,000
$3,000
TBD
TBD
$85,000 (est.)
$0
$565,000
$800,000
Staff
Resources
Staff
Resources
General Fund
General Fund
General Fund
General Fund/
TBD
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
FY 2023-24
TBA
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2022-2023
FY 2021-22
FY 2021-22
FY 2021-22 & FY 2022-23
Public
Works
City Manager
Police Services
Police Services
Lead
Department
Budget
Impact Fund Estimated Completion Date
Item: 8
130
ׂׂ
׀׃ح
ׁ׃ح
ׂ׃ح
Local Hazard
Mitigation Plan
City AM
1690 Radio
Comprehensive
Emergency
Management Plan
Identify risks and vulnerability associated with natural disasters and develop long-term strategies for protecting people and property from future hazards.

Establish AM radio station to communicate with residents during wildﬁres or other emergency events. Emphasis on emergency preparedness.

Procure consultant services to produce a new, comprehensive emergency management plan.

Strategy (c): Develop comprehensive emergency management strategies that prepare the City to respond effectively to unpredictable events.

Initiative
#/Title
Initiative
#/Title
Initiative/Project Description
Initiative/Project Description
׃׃ح
ׄ׃ح
ׅ׃ح
׆׃ح
ׇ׃ح
׈׃ح
Explore Emerging
Technology
to Increase
Communication
New Website
2021 4th of July
Fireworks Show &
Summer Concert
Series
Lake Forest Sports
Park Tournaments
Resident-Led
Emergency
Preparedness
Literature and
Culture
Explore the use of new technologies to communicate with residents and businesses to encourage two-way connectivity.

Bring the community together to celebrate the 4th of July with a concert and ﬁreworks show and reinstitute the City’s summer concert series.

Engage the community with a storytelling festival, author presentations for all ages, and reading contests.

Train graduates of CERT basic class to lead CERT program and launch Lake Forest amateur radio operators bimonthly meeting.

Increase number of tournaments from 11 to 24 annually.

Launch new City website.

Goal B
Our connected city is engaged, informed, and
technologically current.

Priority Area 1 - Engaged: Outreach, creative events, and programs inspire connection and engagement between the community and City government.

Strategy (a): Maintain a communications and marketing strategy, including two-way communication that enhances community engagement.

Strategy (b): Reinvigorate civic life in the post-COVID-19 environment via special events and programs.
²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ
׃ׂ
75,000
$3,000
$250,000
General Fund
General Fund
General Fund/
TBD
FY 2022-23
On-going
FY 2021-22
Community
Development
Management
Services
Management
Services
Management
Services
Management
Services
Management
Services
Management
Services
Management
Services
Management
Services
Lead
Department
Lead
Department
Budget
Impact
Budget
Impact
Fund
Fund
Estimated Completion Date
Estimated Completion Date
Staff
Resources
$65,000
$154,000
$5,000
TBD
$500
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
Item: 8
131
ׂׄ
׉׃ح
׃ׄح
ׄׄح
׀ׄح
ׁׄح
ׂׄح
Accessibility
Enhancements
Broadcast City
Commission
Meetings on LFTV
Expand “Pop Up”
City Hall
Lake Forest TV
Performing Arts
Advisory Committee
Redistricting
Expand and preserve access to City Hall by analyzing how Census data may impact resident communication, increase disability accommodations, and provide other services to ensure broad community participation.

Broadcast all commission meetings on LFTV, enabling all residents to view proceedings on COX ch. 851.

Transition from ad hoc “Pop Up City Hall” events to a regularly scheduled “Pop Up City Hall” allowing for promotion via the Leaﬂet.

Launch Lake Forest TV and develop content to increase opportunities for residents to learn about the City’s decision-making processes.

Form an advisory committee to the Community Services Commission to build upon the use ȌǏthe City’s Performing Arts Center.

Engage the community in the redistricting process based upon 2020 US Census.

Strategy (c): ȺƮƵƧǞȺǞȌȁǿƊǲǞȁǐȯȲȌƧƵȺȺȲƵǿƊǞȁȺƊƧƧƵȺȺǞƦǶƵɈȌƊǶǶ خ
Strategy (a): خ
Priority Area 2 - Informed: ÀȲƊȁȺȯƊȲƵȁƧɯƊƦȌɐɈƮƵƧǞȺǞȌȁǿƊǲǞȁǐƊȁƮ خ
Initiative
#/Title Initiative/Project Description
ׅׄح
׆ׄح
Measure Quality of
Services and Programs
Lake Forest Leadership
Academy -
Graduate Course
Continue biennial Community Satisfaction Study and utilize new technology to perform ad hoc surveys as needed.

Develop a graduate/continuing studies version of the Lake Forest Citizens’ Leadership Academy with an increased focus on important issues and to maintain resident “goodwill ambassadors.”
Strategy (b): Involve the public in measuring the quality and effectiveness in services delivered by the city.
ׇׄح
׈ׄح
׉ׄح
Asset Inventory &
Management System
Financial
Management System
Document Imaging
and Storage System
The City will procure a consultant to conduct an inventory and condition assessment of city owned assets in developǞȁǐan Asset Management Plan.

Procure a new document retention system to increase public access to City records.

Procure and implement a financial management system (ERP) to modernize ﬁnancial practices and provide opportunities for resident self-service access to City services.

Strategy (a): Enhance efﬁciencies and services through technology.

Priority Area 3. Technologically Current: Innovative technologies enhance organizational efﬁciency and help our community.
²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׂׅ
City Clerk
City Clerk
Management
Services
Management
Services
Management
Services
Management
Services
TBD
TBD
$3,900
$70,000
$1,000
$2,000
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
FY 2023-24
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
FY 2021-22
Lead
Department
Budget
Impact Fund Estimated Completion Date
Management
Services
Management
Services
$48,900
$1,200
General Fund
General Fund
FY 2022-23
FY 2022-23
General Fund
Finance
Finance
City Clerk
$450,000
$100,000
$300,000 General
Fund/TBD
General
Fund/TBD
FY 2022-23
FY 2022-23
FY 2022-23
Item: 8
132
׆ׂ
Initiative
#/Title Initiative/Project Description
׀ׅح
ׁׅح
Strategy for “One
Time” Revenue
General Fund
Risk Reserve
Policy Update
Develop a strategy or policy with Audit Committee for determining how to appropriate one-time revenues (development fees, stimulus funds, etc.).

Update the City’s risk-based reserves policy to reﬂect long-term strategic planning goals.

Goal C
Our healthy city government is sustainable and well-run with committed people.

Priority Area 1 - Sustainable: Responsible ﬁnancial policies and prudent decisions provide short-term ﬁscal stability and long-term ﬁnancial health.

Strategy (a): Implement Financial Management and Budgetary Policy to maintain the ﬁnancial integrity of the city.
ׂׅح
׃ׅح
Biennial Fee
Study
Implement “1%
Review”
Conduct a comparative analysis of City of Lake Forest fees vs fees chargeƮ for similar services Ǟȁ nearby communities.

Annually review certain services that obligate at least 1% of General Fund budget.

Strategy (b): Operate according to policy on cost recovery.

Strategy (c): Analyze major programs to identify potential cost savings and manage future costs.
ׅׄح
׆ׅح
ׅׅح
ׇׅح
Comprehensive
Update to
Purchasing Policies
Contract Stafﬁng
Policy
Modernize
Document
Retention Policies
Implement
Telecommuting
Policy
Update the City’s Purchasing Policies and increase staff training to accurately identify contract scope to match services needed. Improve procurement document strategy.

Develop and implement policies that preserve the City’s ability to effectively manage services provided by contract staff.

Modernize the City’s document retention policies. Emphasize storage of electronic records over hard copies to preserve physical space. Update retention timelines.

Develop and implement a policy to facilitate telecommuting for select job classiﬁcations. Policy will include performance measurement framework.

Priority Area 2 - Well-Run: JȌȌƮǐȌɨƵȲȁƊȁƧƵƊȁƮȯȲȌǏƵȺȺǞȌȁƊǶǿƊȁƊǐƵǿƵȁɈ خ
Strategy (a): Continuously improve our effectiveness in procuring and managing ﬁnancially sustainable contract services.

Strategy (b): Implement modern workplace policies that cultivate an effective, efﬁcient workforce.
²ɈȲƊɈƵǐǞƧ ɐȺǞȁƵȺȺ§ǶƊȁ ׇׂ
City Manager/
Finance
Finance
Lead
Department
Budget
Impact Fund Estimated Completion Date
Staff
Resources
Staff
Resources
General Fund
General Fund
FY 2021-22
FY 2021-22
Finance
City Manager
$49,500
Staff
Resources
General Fund
General Fund
FY 2020-21 - FY 2024-25
FY 2021-22, On-going
City Manager
City Clerk
ش
wƊȁƊǐƵǿƵȁɈ
²ƵȲɨǞƧƵȺ
Staff
Resources
Staff
Resources
Management
Services
TBD
TBD
General Fund
General Fund
General Fund
General Fund
FY 2021-22
FY 2022-23
FY 2024-25
FY 202ׁ2ׂ
Item: 8
133
28 SP#58
Lake Forest
Employee
Retention Program
Develop programs related to employee retention, including “stay” interviews, “ladder” promotion opportunities, and an employee satisfaction survey.

Strategy (a): Professionally develop and retain staff to match skills with organizational and community needs.

Priority Area 3- Committed People: Talented staff and contractors are vital assets to our organization and essential to effective and efﬁcient City operations.

Initiative
#/Title Initiative/Project Description
SP#59
SP#60
SP#61
Join Team Lake
Forest
Develop
Lake Forest
Succession Plan
Biennial
Classiﬁcation and
Compensation Plan
Market Lake Forest as a top notch employer, emphasizing modern facilities, innovate public sector compensation system, and succession planning.

Human Resources to implement a biennial classiﬁcation and compensation study to (a) assess the stafﬁng needs of the organization and (b) meet those stafﬁng needs with competitive compensation plans.

Human resources to develop a comprehensive succession plan that includes training, academy courses, job shadowing, etc.

Strategy (b): Continuously assess the optimal stafﬁng levels required to provide in- demand services to residents and businesses.

City of Lake Forest | Strategic Business Plan 29
$5,000Management
Services General Fund FY 2021-22
Management
Services
Management
Services
Management
Services
Lead
Department
Budget
Impact Fund Estimated Completion Date
Staff
Resources
Staff
Resources
$30,000 (for
full study)
General Fund
General Fund
General Fund
FY 2020-21
FY 2022-23
FY 2022-23 & FY 2024-25
Item: 8
134
ATTACHMENT 2
Item: 8
135
Goal Initiative # Department Initiative Title Progress Q1 Y2 (Q5) A SP#1 Public Works Lake Forest Transportation Mitigation Program Substantial Progress A SP#2 Public Works Meadows Traffic Mitigation Program Substantial Progress A SP#3 Public Works Foothill Circulation Phasing Plan Started A SP#4 Public Works New Traffic Circulation/Mobility Projects Substantial Progress A SP#5 Public Works Traffic Signal Synchronization Substantial Progress A SP#62 Public Works Maintain "Good" Pavement Condition of the City's Roads Substantial Progress A SP#63 Public Works Arterial Median Improvement Project Substantial Progress A SP#6 Public Works Permit Parking Software Substantial Progress A SP#7 Community Development General Plan Implementation Anticipated start Early 2023 A SP#8 Community Development Mixed‐Use Zoning Complete A SP#10 Community Development Housing Element Update Complete A SP#11
Public Works/Management
Services Mandatory Food Waste & Commercial Recycling Complete A SP#12
Management Services/City
Manager Mountain View Affordable Housing Project Complete A SP#13 Community Development Housing Mandates Complete A SP#64 Economic Development Retail Attraction Complete A SP#65 Economic Development Restaurant Recovery Complete A
SP#66 Economic Development Open for Business Campaign Substantial Progress A SP#14 Public Works Citywide Street Sign Refresh Substantial Progress A SP#15 City Manager Southwest Lake Forest Neighborhood Task Force Complete A SP#16 Community Development Noise Ordinance Update Started A SP#17 Public Works Arbor Mini Parks Substantial Progress A SP#18 Public Works Park Enhancements Substantial Progress A SP#19 Public Works Neighborhood Park Renovations ‐ Phase 3 Anticipated Start 2024 A SP#20 Public Works Assess Efficiency Updates to Lighting Citywide Started A SP#21
City Manager/ Economic
Development
Community Choice Aggregation Community Engagement Project Complete A SP#9 City Manager Broadband Feasibility Study Temporary Hold A SP#22 Management Services Craft Show and Art Fair Complete A SP#23 Management Services Offer Recreation that Reflects the Interests of the Community Substantial Progress A SP#24 City Manager Increase Law Enforcement Contract by Adding Two Deputy Sheriffs Anticipated Start Aug 2022 A SP#25 Police Services Lake Forest Geofence Substantial Progress A SP#26 Management Services "Stay Safe Lake Forest" Campaign Substantial Progress A SP#27 Police Services Neighborhood Watch Substantial Progress Item: 8
136
A SP#28 Police Services Business Watch Substantial Progress A SP#29 Management Services Revamp Lake Forest Leadership Academy Complete A SP#30 Community Development Local Hazard Mitigation Plan Substantial Progress A SP#31 Management Services City AM 1690 Radio Complete A SP#32 Management Services Comprehensive Emergency Management Plan Complete B SP#33 Management Services Explore Emerging Technology to Increase Communication Complete B SP#34 Management Services New Website Complete
B SP#35 Management Services 2021 4th of July Fireworks Show & Summer Concert Series Complete B SP#36 Management Services Literature and Culture Substantial Progress B SP#37 Management Services Lake Forest Sports Park Tournaments Complete B SP#38 Management Services Resident‐ Led Emergency Preparedness Substantial Progress B
SP#39 City Clerk Accessibility Enhancements Substantial Progress B SP#40 Management Services Lake Forest TV Complete
B SP#41 Management Services Performing Arts Advisory Committee Complete B SP#42 City Clerk Redistricting Complete
B SP#43 Management Services Broadcast City Commission Meetings on LFTV Complete B SP#44 Management Services Expand "Pop Up" City Hall Complete B SP#45 Management Services Measure Quality of Services and Programs Anticipated start Dec 2022 B SP#46 Management Services Lake Forest Leadership' Academy ‐ Graduate Course Anticipated start Late 2022/Early 2023 B SP#47 Finance Asset Inventory & Management System Substantial Progress B SP#48 Finance Financial Management System Substantial Progress B SP#49 City Clerk Document Imaging and Storage System Substantial Progress C SP#50 City Manager/Finance Strategy for "One Time" Revenue Anticipated start FY 2022‐23 C
SP#51 Finance General Fund Risk Reserve Policy Update Anticipated start Jan 2023 C SP#52 Finance Biennial Fee Study Started
C SP#53 City Manager Implement "1% Review" Complete
C SP#54 City Manager Comprehensive Update to Purchasing Policies Complete C SP#55 City Clerk Modernize Document Retention Policies Substantial Progress C SP#56 Management Services Contract Staffing Policy Anticipated start Fall 2022 C SP#57
City Manager/ Management
Services Implement Telecommuting Policy Complete
C SP#58 Management Services Lake Forest Employee Retention Program Complete C SP#59 Management Services Join Team Lake Forest Complete C SP#60 Management Services Develop Lake Forest Succession Plan Anticipated start Spring 2022 C SP#61 Management Services Biennial Classification and Compensation Plan Complete Item: 8
137
Q1 Q2 Q3 Q4 Q5
Complete 6 1 01 42 22 8
Substantial Progress 18 19 25 23 24
Started 23 23 16 12 4
Not Started/On Hold 19 14 11 9 10
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Overall Progress (Quarterly Progress)
Item: 8
138
Goal AG o a l BG o a l C
Complete 13 9 6
Substantial Progress 17 6 1
Started 301
Not Started 424
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Goal Progress to Date
Item: 8
139

CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/18/2022
DEPARTMENT: Community Development, Public Works, and
City Attorney
SUBJECT:

DISCUSSION OF POSSIBLE OPTIONS TO ADDRESS IMPACTS FROM

WAREHOUSING AND DISTRIBUTION FACILITY USES IN THE CITY
RECOMMENDED ACTION(S):

1. Direct staff to procure a consultant to study the impact of expanded large scale warehouse, distribution, and manufacturing uses in the community, including potential health, compatibility, traffic, and economic impacts.

2. Direct staff to administer a public engagement process both during and after the completion of the study.

EXECUTIVE SUMMARY:

There is a growing trend in the development of sizable industrial buildings to accommodate manufacturing, distribution, research, and materials handling.

These buildings are considerably larger and taller than the warehouses constructed in the last 40 years and are specifically designed to accommodate larger semi-trucks, referred to as WB-67 trucks. This trend is seen in cities with industrial areas such as Anaheim, Brea, Fullerton and Irvine. In South Orange County, more than 75% of industrially zoned land is located in the City of Lake Forest and the Irvine Spectrum area. Staff has received numerous inquiries, as well as two entitlement applications, for the replacement of existing office buildings with large scale manufacturing, warehouse, and distribution uses.

The City’s existing regulations for manufacturing, warehouse, and distribution uses are outdated, inconsistent, and do not anticipate the potential impacts these uses may have on the community. Staff recommends studying and potentially updating the City’s regulation of warehouse and distribution uses. This may include amending the Zoning Ordinance to clarify definitions and update permissible and conditionally permitted uses, and amending the Zoning Map to Item: 9
140

2 2
6 7
identify appropriate locations for various industrial land uses and preparing development standards to address the height, bulk, and siting of such facilities in relation to surrounding uses.

Staff recommends the City Council direct staff to procure a consultant to study the impact of expanded large scale warehouse, distribution, and manufacturing- related uses on the community, including potential health, compatibility, traffic, and economic impacts. Staff recommends this study be inclusive of the community and involve comprehensive public engagement. Staff also recommends the City Council exercise discretion in directing staff to return at a subsequent City Council meeting with a warehouse-related uses moratorium for consideration. A warehouse-related uses moratorium would limit issuance of permits for warehouse-related uses while the City conducts the community- inclusive study.

BACKGROUND:

Warehouse and distribution facilities are increasingly important segments of the economy. These uses are often in high demand given the evolving nature of the economy, including increases in online consumer purchases and the decrease in vacant, developable land. Unfortunately, warehouse and distribution facilities can also cause significant adverse impacts in the communities in which they operate.

By their nature, warehouse and distribution facilities commonly generate significant truck traffic. Impacts associated with truck traffic can include traffic congestion, light and noise pollution, damage to local streets and infrastructure, deteriorating air quality and environmental health, and disruption of adjacent uses, both physically and visually, due to the large scale of the buildings constructed for this use.

Modern warehousing and distribution facilities often utilize large semi-trucks known as WB-67’s. A WB-67 has a front-to-back wheelbase dimension of 67- feet. The total length of the WB-67 semi-truck and trailer can be well over 70-feet (see Figure 1 below). Like many suburban communities, the City’s roadway infrastructure was not designed and constructed with WB-67’s in mind. Rather, the vehicle contemplated was a WB-40 truck, with a front-to-back wheelbase of 40-feet. The current presence of WB-67’s on City streets presents numerous issues, including traffic safety concerns stemming from the vehicle’s wide turning radius and the degradation of City roadways caused by their heavy weight loads.

Figure 1 below illustrates the approximate dimensions of several large transport vehicles, including the WB-40 and WB-67.

Item: 9
141

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Figure 1: Semi-Truck Lengths
The following illustrations (Figures 2 and 3) show the engineering turning templates for a WB-40 and WB-67, respectively. The location shown in Figures 2 and 3 is the intersection of Bake Parkway and Commercentre Drive, which is representative of a typical intersection in the city.

Item: 9
142

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Figure 2: WB-40 Turning Template
As illustrated in Figure 2 above, the WB-40 (standard length semi-truck and trailer) is able to make simultaneous left turning movements without conflict (shown in blue). In addition, the WB-40 is able to make a right turning movement without colliding with the curb and traffic signal poles (shown in green).

Item: 9
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Figure 3: WB-67 Turning Template
As shown in Figure 3 above, the WB-67 is not able to make simultaneous left turning movements without conflicting with another WB-67 (shown in red). The length of WB-67’s also makes it difficult to complete turns when shorter semi- trucks are in the same intersection, such as the WB-40. In addition, the right turning movement can collide with curbs and traffic signal poles at the intersection corners (shown in red).

Figures 2 and 3 illustrate that existing City streets were not designed to accommodate the turning movements of WB-67’s. Currently, WB-67’s are present in the City with minimal restrictions, but drivers of the WB-67’s require precision when navigating our streets. Unfortunately, some drivers of the WB- 67’s are not precise and can damage intersection infrastructure, as shown in Figure 4 below.

Item: 9
144

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Figure 4: El Toro Road and Rockfield – WB-67 Traffic Signal Knockdown – March 2022
The image above demonstrates that the curb return radius and minimum setback of the traffic signal pole were not compatible with the turning radius of the WB-67.

The City’s Traffic Engineering Division continually monitors and evaluates signalized intersections for conflicting large semi-truck turning movements.

Regarding conflicting left turning movements, there has not been any data supporting that there is an existing conflict with current WB-67’s traffic patterns that are traveling through the city. Staff expect the use of WB-67’s on local streets to increase pursuant to industry trends. The establishment of more large scale warehouse, distribution, and manufacturing uses in the city could further exacerbate the use of WB-67’s on local streets.

Item: 9
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DISCUSSION:

City Layout & History
Much of Lake Forest was planned and developed under the County of Orange (“County”), prior to the City’s incorporation in 1991. Large landholdings were approved by the County as individual Planned Communities, generally featuring residential, open space, and limited commercial development. Each Planned Community has its own set of development regulations, such as land use, density, setbacks, and permitted uses. The Planned Communities that largely make up the City of Lake Forest are shown in Figure 5 below.

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146

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Figure 5: Planned Communities Map
The City’s development was heavily influenced by the operations of the Marine Corps Air Station El Toro (“MCAS El Toro”) - a 4,700-acre military base, adjacent to the western boundary of the City. The primary departure corridor for aircraft was located directly over the center of Lake Forest, resulting in a wide swath of land where the noise contours exceeded 65 dB CNEL. Due to the extreme noise environment, residential land uses were prohibited within this area. Allowable uses were limited to commercial, industrial, agriculture, and open space. Further restrictions on development were imposed by the Accident Potential Zone (“APZ”), which limited the maximum size of buildings in some areas. The historic location of the 65 CNEL noise contour and the APZ is illustrated in Figure 6 Item: 9
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below. As shown in this figure, the Planned Communities most impacted by the 65 CNEL noise contour included the entirety of Pacific Commercentre, as well as portions of Foothill Ranch, Portola Hills, and Baker Ranch.

Figure 6: Noise Contour Map

The noise contour resulted in the establishment of an industrial corridor in the center of the City, flanked by residential uses to the north and south. This land use pattern is unusual, in that industrial uses are typically located in close proximity to transportation corridors, airports, and rail facilities.

After the closure of MCAS El Toro and the decision by voters not to establish an international airport at the former base, landowners approached the City seeking approval of new residential communities on the vacant land that had been restricted to non-residential use. Ultimately, the City approved the addition of more than 5,000 new homes on land that was located within the former 65 CNEL noise contour. With the adoption of the 2040 General Plan, the City also Item: 9
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included a new mixed-use designation of Urban Industrial that allows a combination of residential and industrial land uses near the Civic Center. As a result, the City’s industrial corridor is different from that of most cities because (1) it is not located by major freeways which require large trucks to travel through much of the City to reach their destination, and (2) large-scale industrial uses have the potential to be located in immediate proximity to residential areas and other sensitive uses.

Industrial Development in the City
South Orange County has a limited supply of industrial property in comparison to the rest of Orange County as demonstrated in the figure below:

Industrial submarkets Total industrial square footage
Airport area 57,270,587 square feet
North Orange County 108,489,986 square feet
West Orange County 37,679,076 square feet
South Orange County 24,953,026 square feet
Over 75% of South Orange County’s industrial property is located in the Irvine Spectrum or Lake Forest:

South County submarkets Total industrial square footage Irvine Spectrum 10,118,884 square feet
Lake Forest 9,194,773 square feet
Dana Point/San Clemente 2,795,215 square feet
Laguna Hills/Aliso Viejo 1,764,718 square feet
Mission Viejo 743,055 square feet
Laguna Niguel/Laguna Beach 336,381 square feet
The industrial land in Irvine Spectrum is clustered around the I-5, I-405, and SR- 133 corridors. Conversely, the industrial land in Lake Forest is predominately in the center of the city, with smaller concentrations in the historic Light Industrial Area (El Toro Road and Jeronimo Road) and within the Lake Forest Planned Community (Lake Forest Drive and Muirlands Boulevard). A wide range of industrial facilities have been constructed over the years, including facilities with office, light manufacturing, and warehouse and distribution uses.

Staff has observed increased interest in the City’s industrial properties. For instance, staff has recently fielded at least seven inquiries regarding the potential to demolish existing office buildings and construct warehouses, distribution facilities, and modern light manufacturing buildings.

The City’s industrial buildings and surrounding infrastructure were not developed with modern warehouse and distribution uses in mind. Thus, significant changes Item: 9
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to both may be required to accommodate such uses. It is clear from both recent interest and the fact that Lake Forest is home to the majority of industrial property in South Orange County that, absent changes to the City's planning regulations, large scale warehouse, distribution, and manufacturing facilities and their associated impacts will become a more significant issue in the community.

Warehouse, Distribution, and Manufacturing Facility Impacts An increase in the warehouse and distribution facilities may generate significant externalities in the community, including health impacts, compatibility impacts with adjacent land uses in terms of both visual scale and operating characteristics, traffic and safety impacts, and economic impacts.

Disruption of Adjacent Uses
The scale of new industrial facilities, which can include buildings that exceed 300,000 square feet, can overwhelm adjacent single-family homes. In addition, many manufacturing and distribution facilities desire additional height to accommodate high pile storage and technological advances, such as the use of robotics. The height of these buildings, especially when adjacent to residential uses and arterials can be overwhelming.

In addition to public safety and traffic issues, the prevalence of large trucks can cause significant noise and vibrations when travelling on the roadways next to residential areas. Left unaddressed, this traffic has the potential to detrimentally impact these residential areas by upsetting existing neighborhood tranquility.

Public and Safety Traffic Issues
Warehouse and distribution facilities are specifically designed to accommodate efficient deliveries from semi-trucks. An increase in warehousing facilities will be accompanied by an increase in semi-truck traffic. Some warehouse and distribution facilities are designed to accommodate large WB-67 trucks, which create unique impacts beyond traditional truck traffic. WB-67 trucks occupy more space in intersections due to their large turn radius, as described previously. The larger turn radius can damage intersection signal equipment, which can result in traffic delays, congestion, and safety hazards for the traveling public.

Additionally, the wider turn radius of WB-67’s poses a collision risk when other semi-trucks are in the same intersection completing turns. These collisions pose a safety hazard for both semi-truck drivers and the traveling public.

Air Quality and Environmental Health
Large warehouse and distribution facility trucks (including WB-67’s) often utilize diesel engines. Diesel engines emit a complex mixture of air pollutants, including Item: 9
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both gaseous and solid material. The solid material in diesel exhaust is known as diesel particulate matter (“DPM”). DPM is considered a subset of particulate matter less than 2.5 microns in diameter (“PM2.5”). Most PM2.5 derives from combustion, such as use of gasoline and diesel fuels by motor vehicles, burning of natural gas to generate electricity, and wood burning. DPM is most concentrated adjacent to freeways, truck routes, and roadways traveled by trucks. PM2.5 is the size of ambient particulate matter air pollution most associated with adverse health effects of the air pollutants that have ambient air quality standards. These health effects include cardiovascular complications, respiratory impacts, and premature death. Taken together, the possibility of numerous warehousing and distribution facilities served by legions of DPM- emitting trucks presents potential impacts on the health and welfare of residents living in adjacent neighborhoods.

Economic Impacts
The demolition of existing office buildings and the replacement of those structures with manufacturing, distribution, and warehouse facilities may have an economic impact on the city depending on the specifics of each situation. For example, Panasonic Avionics, the former tenant of office buildings in the City’s industrial area, was one of the City’s top 25 sales tax producers. Warehouse and distribution facilities typically do not generate sales tax. If some of the City’s sales tax-generating property is repurposed or replaced with warehouse and distribution uses, the City may lose valuable sales tax streams and need to absorb the increased impact these uses have on local infrastructure.

Existing Zoning Regulations
The Lake Forest Municipal Code’s approach to warehouse and distribution uses is outdated and ill-equipped to address the impacts and concerns profiled above.

Currently, warehouses and distribution facilities are permitted uses in the City’s Urban Activity and Industrial Zones (see LFMC, § 9.72.090(A)). The Zoning Code’s definitions for both uses are decades-old and non-specific, failing to recognize the transformation these uses have seen in recent years. Each is currently defined in the Code as follows:
“Warehouse” is defined as “a building, or portion thereof, used primarily for the storage of goods and materials.”1
“Distribution facility” is defined as a “business which stores goods and materials prior to their delivery to retail outlets or their sale to other businesses.”
1 LFMC, § 9.04.030(D) (Definitions)
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As noted above, the industrial areas of focus are also covered by the Lake Forest, Pacific Commercentre, Baker Ranch, and Foothill Ranch Planned Community Texts (“PC Texts”). Like the Zoning Code, the PC Texts are not equipped to adequately regulate modern-day warehouse and distribution facility uses. Among other issues, the PC Texts:
•Do not differentiate among the various types of modern warehouse and distribution facility uses (e.g., “Smart” warehouses, cold storage warehouses, and “last-mile” facilities).
•Do not uniformly address measures aimed at limiting impacts from modern warehouse and distribution facility uses (e.g., siting criteria, distance separation, alternative pavements to reduce noise, barriers and screening to reduce light pollution, hours of operation limits).
•Do not contain consistent and readily discernable requirements regarding the allowance and/or entitlement(s) necessary to effectuate development of these uses.

City Council Options and Staff Recommendations
The City’s existing regulations for warehouse and distribution facility uses are outdated, inconsistent, and do not anticipate potential impacts these uses may have on the community. Because the impacts resulting from these uses have the potential to change the nature of the City and significantly impact residents, staff recommends engaging in a public process, including the following:

1. Hire Consultant to Study Impacts and Options. Staff recommends hiring a consultant to assist the City in studying the potential health, compatibility, traffic, and business impacts related to these uses. This study will frame the policy options that could be considered by the City Council in the future. Possible options may include amending the Zoning Ordinance to clarify definitions and update permissible and conditionally permitted uses; amending the Zoning Map to identify appropriate locations for large scale warehouse, distribution, and manufacturing facilities; preparing development standards to address the height and bulk of such facilities; and levying development impact fees on warehousing and distribution facility uses to finance the infrastructure improvements to accommodate these uses.

2. Initiate Public Engagement Process. Throughout the study process and upon receiving a final report, staff recommends the City Council engage with the public by holding public workshops to hear from residents, Item: 9
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businesses, and other community members to understand their concerns and to receive their input on the desirability and possible location of large scale warehouse, distribution, and manufacturing uses. At the conclusion of this public process, the City Council could take action on possible amendments to the Zoning Ordinance, Zoning Map, development impacts fees, and similar regulations.

3.Moratorium. Staff recommends the City Council exercise discretion in directing staff to return at a subsequent meeting with a resolution to establish a moratorium on large scale warehouse, distribution, and manufacturing uses. If the City Council desires to institute such a moratorium, staff will return at a subsequent City Council meeting with a resolution for the City Council to consider. The resolution would require a 4/5 vote of the City Council and would establish a temporary moratorium during which the City conducts a community-inclusive study on the impacts of warehouse-related uses. If the City Council does not desire to institute such a moratorium, the City can still conduct the community-inclusive study while also processing planning applications for warehouse-related uses.

If the City Council were to institute a moratorium, when the moratorium term ends, an application for large scale warehouse, distribution, and manufacturing uses would be required to comply with any updated planning regulations, which may include new Zoning Code regulations and an updated Zoning Map.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

Initiated By: Gayle Ackerman, AICP, Director of Community Development, Thomas E. Wheeler, P.E., Director of Public Works/City Engineer, and Matthew Richardson, City Attorney

Submitted By: Gayle Ackerman, AICP, Director of Community Development, Thomas E. Wheeler, P.E., Director of Public Works/City Engineer, and Matthew Richardson, City Attorney
Approved By: Debra Rose, City Manager
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Lake Forest City CouncilOctober 18, 2022

Lake Forest City Council
October 18, 2022