December 20, 2022
LAKE FOREST CITY COUNCIL AGENDA Page 1
AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, December 20, 2022
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required. The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. To ensure that the City Council receives your comments, you may submit written comments or voicemail messages to the City Clerk prior to the meeting. The City provides the Facebook Live stream as an additional service to the public. However, the City cannot guarantee that its network and/or the site will be uninterrupted.
The City is not responsible for
any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
ASSEMBLY BILL 361: This meeting will occur in accordance with Government Code section 54953(e) et seq. (“AB 361”) wherein the City of Lake Forest City Council may continue to participate in meetings via teleconference.
PUBLIC PARTICIPATION: In addition to attending in person, pursuant to AB 361 members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting- agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting or remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584-2401 and enter meeting number 5038350# followed by Passcode 1004#.
December 20, 2022
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CALL TO ORDER: 6:30 p.m.
Council Members: Mark Tettemer
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain John Siu, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Mayor Pequeño.
PRESENTATIONS: (Item Nos. 1 – 4)
1. RECOGNITION OF THE 2022 LAKE FOREST ACADEMY GRADUATES
RECOMMENDED ACTION: Recognize the residents who graduated from the Lake Forest Academy in 2022.
2. EMPLOYEE SERVICE AWARD
RECOMMENDED ACTION: Present Employee Service Awards to those present.
3. MAYOR'S AWARD
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RECOMMENDED ACTION: 1. Recognize the finalists for the 2022 Mayor’s Award.
2. Present the 2022 Mayor's Award to the selected recipient(s).
4. COMMUNITY GIFT CARD PROGRAM UPDATE
RECOMMENDED ACTION: Receive and file.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in- person at the meeting or remotely. Those wishing to provide comments in - person at the meeting will be asked to submit a request to speak to the City Clerk. Those wishing to provide comments remotely may join the meeting online at https://call.lifesizecloud.com/5038350 and enter Passcode 1004# or by phone at (312) 584- 2401 and enter meeting number 5038350# followed by Passcode 1004#.
CONSENT CALENDAR (Item Nos. 5 – 14)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
6. CONTINUING TO HOLD VIRTUAL MEETINGS PURSUANT TO AB 361
RECOMMENDED ACTION: Make renewed findings that a state of emergency remains in effect and that state and local officials continue to recommend measures that promote social distancing.
7. LOCAL APPOINTMENT LIST "MADDY ACT"
RECOMMENDED ACTION: Affirm the City of Lake Forest Local Appointments List, as submitted.
8. MONTHLY TREASURER'S REPORT - NOVEMBER 2022
RECOMMENDED ACTION: Receive and file.
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9. ADOPTION OF UPDATED PART-TIME EMPLOYEE CLASSIFICATION
PLAN AND COMPENSATION SCHEDULE
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, ADOPTING A REVISED CLASSIFICATION PLAN AND
COMPENSATION SCHEDULE.
10. AGREEMENT WITH EVERBRIDGE TO PROVIDE NIXLE 360
EMERGENCY COMMUNICATIONS SERVICES
RECOMMENDED ACTION: 1. Approve a sole-source Master Service Agreement with Everbridge, Inc. for Nixle 360 resident notification services.
2. Authorize the City Manager to sign, and the City Clerk to attest, the Master Services Agreement substantially in the form attached and authorize payment for up to five years.
11. FIRST AMENDMENT TO AGREEMENT WITH INTERWEST
CONSULTING GROUP, INC. FOR BUILDING AND SAFETY SERVICES
RECOMMENDED ACTION: 1. Approve the First Amendment to the Interwest Consulting Group, Inc. (“Interwest”) Agreement for Building and Safety Services to increase total compensation by $2,240,000 for a total not-to-exceed amount of $5,840,000 and add a new billing rate for overtime building and safety services, which may be requested and funded by an applicant.
2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment substantially in the form attached.
12. AWARD OF CONTRACT FOR CONTRACT ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES – SENIOR CENTER PATIO
SHADE STRUCTURE
RECOMMENDED ACTION: 1. Award a Professional Consultant Services Agreement to Transtech Engineers, Inc. with a compensation amount of $69,405 for Contract Administration and Construction Inspection Services - Senior Center Patio Shade Structure.
December 20, 2022
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2. Authorize the Mayor to sign, and the City Clerk to attest to the Agreement substantially in the form attached.
13. UPDATED RECORDS RETENTION SCHEDULE
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, ADOPTING AND UPDATING THE CITY-WIDE RECORDS
RETENTION SCHEDULE FOR THE RETENTION AND DESTRUCTION
OF RECORDS MAINTAINED BY THE CITY AND RESCINDING
RESOLUTION NO. 2016-20.
14. CONSIDERATION OF CATALYTIC CONVERTER PROGRAM
PARTICIPATION AGREEMENTS AND AN AGREEMENT WITH YIFTEE,
INC.
RECOMMENDED ACTION:
1. Approve and authorize the City Manager to
enter into the proposed Participation Agreements with various local businesses pursuant to the Catalytic Converter Painting & Etching Program and the Catalytic Converter Shield Program Guidelines.
2. Authorize the City Manager to enter into subsequent Participation Agreements with future applicants of the Catalytic Converter Painting & Etching and Catalytic Converter Shield Programs pursuant to the guidelines of each program.
3. Approve and authorize the City Manager to enter into the proposed Agreement with Yiftee, Inc. to administer an up-front gift card rebate program as part of the Catalytic Converter Shield Program.
4. Approve the proposed changes to the Program Guidelines for the Catalytic Converter Painting & Etching Program and the Catalytic Converter Shield Program.
PUBLIC HEARING(S) (Item Nos. 15)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Take appropriate action. Those wishing to address the City Council during the Public Hearing must complete a Request to Speak form and provide it to the City Clerk prior to the hearing.
December 20, 2022
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15. AUTHORIZING APPLICATION FOR PERMANENT LOCAL HOUSING
ALLOCATION PROGRAM GRANT AND APPROVAL OF THE
PROPOSED FIVE-YEAR PLAN
RECOMMENDED ACTION: 1. Conduct the noticed public hearing to review and consider the Five-Year Permanent Local Housing Allocation Plan.
2. Adopt a Resolution entitled: AUTHORIZING RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA
AUTHORIZING THE APPLICATION AND ADOPTING THE PERMANENT
LOCAL HOUSING ALLOCATION (PLHA) PLAN FOR THE PLHA
PROGRAM.
3. Authorize the City Manager to execute the Permanent Local Housing Allocation Program Application, the Permanent Local Housing Allocation Program Standard Agreement, and any subsequent amendments or modifications related to the Program or grant.
DISCUSSION/ACTION ITEMS (Item Nos. 16 – 20)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
16. GENERAL UPDATE OF POSSIBLE OPTIONS TO ADDRESS IMPACTS
FROM WAREHOUSING AND DISTRIBUTION FACILTIY USES IN THE
CITY
RECOMMENDED ACTION: Direct staff to procure a consultant to study the impact of expanded large scale warehouse, distribution, and manufacturing uses in the community, including potential health, compatibility, traffic, and economic impacts. Direct staff to administer a public engagement process both during and after the completion of the study. Exercise discretion in directing staff to return to the City Council at a subsequent City Council meeting with a large scale warehouse, distribution, and manufacturing-related uses.
17. PROFESSIONAL SERVICES AGREEMENT FOR INVESTMENT
ADVISORY AND MANAGEMENT SERVICES
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RECOMMENDED ACTION: 1. Award an Agreement for Professional Services to Chandler Asset Management for Investment Advisory and Management Services.
2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Chandler Asset Management, substantially in the form attached.
18. SELECTION OF MAYOR AND MAYOR PRO TEM FOR THE 2023
CALENDAR YEAR
RECOMMENDED ACTION: 1. SELECTION OF MAYOR:
a. OPEN nominations for Mayor;
b. CLOSE nominations for Mayor;
c. Members of the City Council VOTE;
d. City Clerk will DECLARE results.
e. Mayor assumes the role as Mayor on January 1, 2023.
2. SELECTION OF MAYOR PRO TEM:
a. OPEN nominations for Mayor Pro Tem;
b. CLOSE nominations for Mayor Pro Tem;
c. Members of the City Council VOTE;
d. City Clerk DECLARE results.
e. Mayor Pro Tem assumes the role as Mayor Pro Tem on January 1, 2023.
19. RECOGNITION OF MAYOR PEQUEÑO FOR HIS SERVICE IN 2022
RECOMMENDED ACTION: Present gavel to Mayor Pequeño in
recognition of his service and leadership in 2022.
20. COMMENTS BY OUTGOING MAYOR
RECOMMENDED ACTION: Extend the opportunity to outgoing Mayor Pequeño to present comments.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
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CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Tettemer:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Cirbo:
Mayor Pequeño:
ADJOURNMENT:
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas. Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on December 15, 2022.
Lisa Berglund
City Clerk