AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, April 4, 2023
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 1 Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney:
City Clerk:
Robert Pequeño
Scott Voigts
Benjamin Yu
Mark Tettemer
Doug Cirbo
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item Nos. 1 – 2)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2) NUMBER
OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct closed session.
2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 2 CALL TO ORDER: 5:30 p.m.
conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Dr. Loujan Matin, Baha’i Community of Lake Forest.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Council Member Yu.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
REPORT FROM STUDENT LIAISON: Report from Sam Quiambao, Student Liaison from El Toro High School.
PRESENTATIONS (Item Nos. 3 – 4)
3. SHERIFF'S TEAM OF ACTIVE RETIRED SENIORS
RECOMMENDED ACTION: Present Certificates of Recognition to members of the Lake Forest Sheriff's Team of Active Retired Seniors
4. INTRODUCTION OF CHIEF OF LAKE FOREST POLICE SERVICES
OCSD CAPTAIN CHRISTINE BERRYMAN
RECOMMENDED ACTION: Receive Presentation.
April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 3
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in- person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 5 – 11)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MARCH 21, 2023
RECOMMENDED ACTION: Approve as submitted.
7. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $6,350,219.21.
8. SECOND AMENDMENT TO THE AGREEMENT WITH CROWN FACILITY
SOLUTIONS TO PROVIDE CUSTODIAL MAINTENANCE SERVICES AT
THE LAKE FOREST SPORTS PARK
RECOMMENDED ACTION: 1. Approve the Second Amendment to the Agreement for Maintenance Services with Crown Facility Solutions to provide custodial maintenance services at the Lake Forest Sports Park. 2.
Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment to the Agreement with Crown Facility Solutions, substantially in the form attached.
April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 4
9. COOPER ATIVE AGREEMENT TO FUND TOTAL MAXIMUM DAILY LOAD
PROGRAMS AND RELATED ACTIVITIES IN THE NEWPORT BAY
WATERSHED, AGREEMENT NO. MA-08-23010376
RECOMMENDED ACTION: 1. Approve Cooperative Agreement to Fund Total Maximum Daily Load Programs and Related Activities in the Newport Bay Watershed, substantially in the form attached. 2. Authorize the Mayor to sign and the City Clerk to attest to the Agreement.
10. NOTICE OF COMPLETION FOR THE SAFE STEP IMPROVEMENT
PROJECT PW 2021-02
RECOMMENDED ACTION: 1. Find that All Cities Engineering, Inc. has completed construction of the Safe Step Improvement Project (PW 2021-02). 2. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City. 3. Authorize the City Clerk to submit the Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of City Council approval, as required by Section 9204 of the California Civil Code. 4. Authorize staff to release any unencumbered retention in accordance with California law.
11. CHANGE ORDER #1 FOR EL TORO ROAD & PORTOLA
PARKWAY/SANTA MARGARITA INTERSECTION IMPROVEMENTS
(PW2019-03)
RECOMMENDED ACTION: 1. Approve Change Order #1 to the Agreement with MMG Engineering, Inc. for the El Toro Road & Portola Parkway/Santa Margarita Parkway Intersection Improvements (PW2019-03) and authorize the City Manager to execute the document in an amount not-to-exceed $500,000.00. 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2021-2028 CAPITAL IMPROVEMENT PLAN, AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2022-23.
April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 5
12. TRAFFIC AND PARKING COMMISSIONER APPOINTMENT BY COUNCIL
MEMBER VOIGTS
RECOMMENDED ACTION: Allow Council Member Voigts to nominate one individual to the Traffic and Parking Commission.
13. RECOMMENDED DEVELOPMENT PARTNER FOR AFFORDABLE
HOUSING ACQUISITION, AND CONVERSION OR REHABILITATION
PROJECTS
RECOMMENDED ACTION: 1. Direct staff to negotiate an Exclusive Negotiation Agreement with Families Forward. 2. Authorize the City Manager to sign, and the City Clerk to attest the Exclusive Negotiation Agreement and any other relevant documents to progress the project.
14. SUMMARY RELINQUISHMENT OF VARIOUS PUBLIC SERVICE
LANDSCAPE EASEMENTS
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA
SUMMARI
LY VACATING SIX PUBLIC SERVICE EASEMENTS
PURSUANT TO CALIFORNIA STREETS & HIGHWAYS CODE SECTIONS 8330, ET SEQ.
15. LEGISLATIVE PLATFORM
RECOMMENDED ACTION: Exercise City Council discretion with regard to two proposed additions to the City 2023 Legislative Platform.
16. LEGISLATIVE AND REGULATORY MATTERS
RECOMMENDED ACTION: 1. Receive a report from staff summarizing the status of various legislation with the potential to impact the City of Lake Forest. 2. Adopt the policy positions recommended by staff on various April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 6 DISCUSSION/ACTION ITEMS (Item Nos. 12 – 16)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk. legislation with the potential to impact the City of Lake Forest.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
Mayor Cirbo:
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on March 30, 2023.
Lisa Berglund
City Clerk
April 4, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 7