AGENDA
LAKE FOREST CITY COUNCIL
Meeting of the City Council
Tuesday, May 16, 2023
Special Closed Session 5:00 p.m.
Regular Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 1 Council Members: Robert Pequeño
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
SPECIAL CLOSED SESSION PUBLIC COMMENT:
SPECIAL CLOSED SESSION: At this time, the City Council may recess to Special Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Special Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Special Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
SPECIAL CLOSED SESSION (Item Nos. 1 – 3)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY MANAGER
RECOMMENDED ACTION: Conduct closed session.
2. CONFERENCE WITH LABOR NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVE: CITY MANAGER
UNREPRESENTED EMPLOYEE: ALL EMPLOYEES
RECOMMENDED ACTION: Conduct closed session.
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 2 CALL TO ORDER: 5:00 p.m.
3. CONFERENCE WITH LEGAL COUNSEL- ANTICIP ATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 2
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Special Closed Session for the purpose of conducting City business.
SPECIAL CLOSED SESSION REPORT: City Attorney will report on Special Closed Session.
ADJOURN SPECIAL CLOSED SESSION AND CONVENE REGULAR
PUBLIC SESSION: City Council will adjourn the Special Closed Session and convene to the Regular Public Session to conduct regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
CLOSED SESSION: (Item Nos. 1 – 3)
1. PUBLIC EMPLOYEE PERFORMANCE E VALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY MANAGER
RECOMMENDED ACTION: Conduct closed session.
2. CONFERENCE WITH LABOR NEGOTI ATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVE: CITY MANAGER
UNREPRESENTED EMPLOYEE: ALL EMPLOYEES
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 3 RECOMMENDED ACTION: Conduct closed session.
3. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 2
RECOMMENDED ACTION: Conduct closed session.
INVOCATION: The Invocation will be provided by Chief Mission Integration Officer Austine Duru, Providence Mission Hospital.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Council Member Pequeño.
PRESENTATIONS (Item Nos. 4 – 6)
4. RECOGNITION OF HEROIC ACTIONS SAVING THE LIFE OF A LAKE
FOREST RESIDENT
RECOMMENDED ACTION: Present Certificates of Recognition to Deputy Rodrigo Ruelas and Ms. Marcia Langstaff for Saving the Life of a Lake Forest Resident.
5. COMMUNITY EMERGENCY RESPONSE TEAM
RECOMMENDED ACTION: Present Certificates of Completion to the graduates of the Community Emergency Response Team Program
6. PROCLAMATION DECLARING MAY 30TH AS MULTIPLE SCLEROSIS
AWARENESS DAY
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 4 RECOMMENDED ACTION: Approve the Proclamation designating May 30th as Multiple Sclerosis Awareness Day.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in- person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 7 – 15)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
7. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
8. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MAY 2, 2023
RECOMMENDED ACTION: Approve as submitted.
9. MONTHLY TREASURER'S REPORT - APRIL 2023
RECOMMENDED ACTION: Receive and file.
10. SECOND READING AND ADOPTION OF ORDINANCE NO. 362 ADDING CHAPTER 9.151 TO THE LAKE FOREST MUNICIPAL CODE TO
ESTABLISH REGULATIONS FOR HOUSING DEVELOPMENTS ON
SITES IDENTIFIED IN THE CITY'S HOUSING ELEMENT SITES
INVENTORY AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(C)(1) AND
15061(B)(3)
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 5 RECOMMENDED ACTION: Conduct second reading and adopt Ordinance No. 362 entitled: AN ORDINANCE OF THE CITY OF LAKE FOREST, CALIFORNIA, ADDING CHAPTER 9.151 TO THE LAKE FOREST
MUNICIPAL CODE TO ESTABLISH REGULATIONS FOR HOUSING
DEVELOPMENTS ON SITES IDENTIFIED IN THE CITY'S HOUSING
ELEMENT SITES INVENTORY AND FINDING THE ACTION TO BE
EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS
15060(c)(1) AND 15061(b)(3)
11. AWARD OF CONTRACT FOR GRAFFITI REMOVAL AND STEAM
CLEANING MAINTENANCE SERVICES
RECOMMENDED ACTION: 1. Award an Agreement for Maintenance Services in the amount of $446,100 to Superior Property Services, Inc. of Pico Rivera, California, for Graffiti Removal and Steam Cleaning Maintenance Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Superior Property Services, Inc., of Pico Rivera, California, substantially in the form attached.
12. FOURTH AMENDMENT TO THE AGREEMENT WITH BRIGHTVIEW
LANDSCAPE SERVICES, INC. FOR SPORTS PARKS LANDSCAPE
MAINTENANCE SERVICES
RECOMMENDED ACTION: 1. Approve the Fourth Amendment to the Agreement for Sports Parks Landscape Maintenance Services with Brightview Landscape Services, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Fourth Amendment substantially in the form attached.
13. FIFTH AMENDMENT TO THE AGREEMENT WITH BRIGHTVIEW
LANDSCAPE SERVICES, INC. FOR LAKE FOREST SPORTS PARK
MAINTENANCE
RECOMMENDED ACTION: 1. Approve the Fifth Amendment to the Agreement with Brightview Landscape Services, Inc., for Lake Forest Sports Park Landscape Maintenance Services. 2. Authorize the Mayor to sign, and the City Clerk to attest the Fifth Amendment with Brightview Landscape Services, Inc., substantially in the form attached.
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 6
14. SECOND AMENDMENT TO THE AGREEMENT WITH SHELTERCLEAN SERVICES, INC. FOR BUS STOP MAINTENANCE SERVICES
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement for Bus Stop Maintenance Services with ShelterClean Services, Inc. Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment substantially in the form attached.
15. ACCEPTANCE OF TRACT IMPROVEMENTS BY LS-OC PORTOLA LLC, AND RELEASE OF BONDS FOR TRACT 15353
RECOMMENDED ACTION: 1. Accept as complete the tract improvements and monumentation constructed by LS-OC Portola LLC, for Tract 15353. 2.
Authorize the City Clerk to release the Subdivision Improvement Faithful Performance and Subdivision Improvement Labor and Materials Bonds, both in the amount of $8,093,181.75 and the Subdivision Improvement Monumentation Bond in the amount of $3,450 for Tract 15353. 3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bond in the amount of $809,318.18 one year after acceptance of the tract improvements for Tract 15353 with concurrence of the Director of Public Works/City Engineer.
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 7 DISCUSSION/ACTION ITEMS (Item Nos. 16 – 17)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
16. SECOND AMENDMENT TO COMMUNICATIONS SITE LICENSE
AGREEMENT
RECOMMENDED ACTION: 1. Approve the Second Amendment to the Communications Site License Agreement by and between the City of Lake Forest and Crown Castle Fiber, LLC. 2. Authorize the City Manager to execute the Amendment, and the City Clerk to attest, the Second Amendment to the agreement with Crown Castle Fiber, LLC substantially in the form attached.
17. LEGISLATIVE MATTERS
RECOMMENDED ACTION: 1. Receive a report from staff summarizing the status of various legislation with the potential to impact the City of Lake Forest. 2. Adopt the policy positions recommended by staff on various legislation with the potential to impact the City of Lake Forest.
CLOSED SESSION: Item Nos. 1 – 3 (If necessary)
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 8
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
Mayor Cirbo:
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on May 11, 2023.
Lisa Berglund
City Clerk
May 16, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 9