AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, June 20, 2023
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney: City
Clerk:
5:30 p.m.
Robert Pequeño
Scott Voigts
Benjamin Yu
Mark Tettemer
Doug Cirbo
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54956.8
PROPERTY: 25092 FARTHING STREET, LAKE FOREST CA
APN: 614-021-34
AGENCY NEGOTIATOR: CITY MANAGER, DIRECTOR OF PUBLIC
WORKS
NEGOTIATING PARTIES: CITY OF LAKE FOREST AND LEE HARRIS,
TRUSTEE TO
EFTFTB, LLC, AND/OR THEIR AUTHORIZED AGENT(S)
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
RECOMMENDED ACTION: Conduct closed session.
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain Charles Williams, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Girl Scouts Brownie Troop #8627.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 2 – 10)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
2. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
3. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 3 ON JUNE 6, 2023
RECOMMENDED ACTION: Approve as submitted.
4. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of$10,257,078.75.
5. MONTHLY TREASURER'S REPORT - MAY 2023
RECOMMENDED ACTION: Receive and file.
6. AWARD OF CONTRACT FOR BANKING SERVICES
RECOMMENDED ACTION: 1. Approve the selection of U.S. Bank National Association to provide banking services; and 2. Authorize the Mayor to sign, and the City Clerk attest, the Agreement with U.S. Bank National Association.
7. SECOND READING AND ADOPTION OF CITY-INITIATED ORDINANCES TO AMEND TITLES 5 AND 9 OF THE LAKE FOREST MUNICIPAL CODE
TO ADDRESS LOW BARRIER NAVIGATION CENTERS, TRANSITIONAL
AND SUPPORTIVE HOUSING, STREAMLINED REVIEW OF ELIGIBLE
PROJECTS, EMPLOYEE HOUSING, EMERGENCY SHELTER PARKING,
AND RESIDENTIAL CARE FACILITIES AND FINDING THE ACTIONS TO
BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES
SECTIONS 15060(C)(1) AND 15061(B)(3)
RECOMMENDED ACTION: 1. Conduct Second Reading of and Adopt Ordinance No. 363 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING TITLE 9 OF THE
LAKE FOREST MUNICIPAL CODE TO ADDRESS LOW BARRIER
NAVIGATION CENTERS, TRANSITIONAL AND SUPPORTIVE HOUSING,
STREAMLINED REVIEW OF ELIGIBLE PROJECTS, EMPLOYEE
HOUSING, EMERGENCY SHELTER PARKING, AND RESIDENTIAL
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 4
CARE FACILITIES AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(c)(1) AND 15061(b)(3). 2. Conduct Second Reading of and Adopt Ordinance No. 364 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADDING CHAPTER 5.44 TO THE LAKE
FOREST MUNICIPAL CODE REGARDING RESIDENTIAL CARE
FACILITIES AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(c)(1) AND
15061(b)(3).
8. MASTER SERVICES AGREEMENT WITH FLOCK GROUP, INC.
RECOMMENDED ACTION: 1. Approve the Master Services Agreement with Flock Group, Inc, for automatic license plate reader cameras. 2.
Authorize the City Manager to sign, and the City Clerk to attest, the Master Services Agreement, substantially in the form attached.
9. AWARD OF CONTRACT FOR STREET SWEEPING MAINTENANCE
SERVICES
RECOMMENDED ACTION: 1. Award an Agreement for Maintenance Services in the amount of $2,226,015 to Athens Services for Street Sweeping Maintenance Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Athens Services, Inc., substantially in the form attached.
10. SECOND AMENDMENT TO THE AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.
RECOMMENDED ACTION: 1. Approve the Second Amendment to the Professional Services Agreement with All City Management Services, Inc.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment to the Professional Services Agreement substantially, in the form attached.
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 5 address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
11. 2023-2025 OPERATING BUDGET AND 2023-2030 MASTER FINANCIAL
PLAN AND FINANCIAL FORECAST
RECOMMENDED ACTION: Adopt a resolution entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING A BUDGET FOR 2023-2025; APPROPRIATING FUNDS FOR FISCAL YEAR 2023-24 ONLY AND AUTHORIZING CERTAIN ACTIONS WITH APPROPRIATIONS; AND ADOPTING ALL OF THE FOLLOWING:
THE UPDATE TO THE 2021-2022 THROUGH 2027-28 STRATEGIC
BUSINESS PLAN, THE 2023-2030 CAPITAL IMPROVEMENT PLAN, THE 2023 GENERAL FUND RESERVE RISK ANALYSIS, AND THE 2023-2030
MASTER FINANCIAL PLAN AND FINANCIAL FORECAST
12. CALIFORNIA CONSITUTION ARTICLE XIIIB APPROPRIATIONS LIMIT RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 IN THE AMOUNT OF $160,113,982.
13. FIFTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT RECOMMENDED ACTION: Approve the Fifth Amendment to City Manager Employment Agreement and authorize the Mayor to execute and the City Clerk to attest the document.
14. CLASSIFICATION PLAN AND COMPENSATION SCHEDULE FOR
FISCAL YEAR 2023-24
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION
SCHEDULE
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 6 DISCUSSION/ACTION ITEMS (Item Nos. 11 – 18)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to
15. ANNUAL RENEWED MEASURE M ("M2") ELIGIBILITY SUBMITTAL TO
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
RECOMMENDED ACTION: 1. Approve the Renewed Measure M ("M2") Seven-Year Capital Improvement Program for Fiscal Years 2023-24 through 2029-2030. 2. Adopt a Resolution entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
CONCERNING THE STATUS AND UPDATE OF THE CIRCULATION
ELEMENT, AND THE MITIGATION FEE PROGRAM FOR THE MEASURE M ("M2") PROGRAM. 3. Adopt a Resolution entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT
MANAGEMENT PLAN FOR THE MEASURE M ("M2") PROGRAM. 4.
Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE
UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M ("M2") PROGRAM. 5. Authorize the Director of Public Works to forward all eligibility requirements including the approved Renewed Measure M ("M2") Seven-Year Capital Improvement Program to the Orange County Transportation Authority ("OCTA").
16. ADOPTION OF LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE
ROAD REPAIR AND ACCOUNTABILITY ACT
RECOMMENDED ACTION: 1. Approve Senate Bill 1: The Road Repair and Accountability Act Project List forms for Fiscal Year 2023-24. 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE LIST OF PROJECTS FOR FISCAL YEAR 2023/24 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT. 3. Authorize the Director of Public Works to forward the Fiscal Year 2023-24 project list to the California Transportation Commission, as required under Road Repair and Accountability Act of 2017.
17. CONSIDERATION OF CONTRACTUAL SERVICES AGREEMENTS WITH
THE LAKE FOREST CHAMBER OF COMMERCE
RECOMMENDED ACTION: 1. Approve a Contractual Services Agreement between the City of Lake Forest and Lake Forest Chamber of Commerce June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 7 for Business Development and Attraction services in the amount of $27,000 for Fiscal Year 2023-24. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Contractual Services Agreement between the City and the Lake Forest Chamber of Commerce. 3. Provide direction for a potential Pilot Agreement between the City of Lake Forest and the Lake Forest Chamber of Commerce for specific events and services for Fiscal Year 2023-24.
18. CONSIDERATION OF ADDITIONAL FUNDING TO SUPPORT THE
AFFORDABLE HOUSING ACQUISITION AND CONVERSION OR
REHABILITATION PROJECT
RECOMMENDED ACTION: 1. Authorize the City Manager to issue a new Exclusive Negotiation Agreement in the amount of $1,832,703 and resume negotiations with Families Forward. 2. Authorize the City Manager to sign, and the City Clerk to attest the Exclusive Negotiation Agreement and any other relevant documents to progress the project. 3. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2021-23 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2022-23.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 8 Mayor Cirbo:
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on June 15, 2023.
Lisa Berglund
City Clerk
June 20, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 9
CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: City Clerk
SUBJECT:
MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):
Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
EXECUTIVE SUMMARY:
California Government Code 36934 allows titles of ordinances and resolutions to be waived.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 2
10 5
2 2
3 5
MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, June 6, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present.
ROLL CALL:
Council Members:
Robert Pequeño
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code section 54957
Title: City Manager
ACTION: Conduct closed session.
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative: City Manager
Unrepresented employee: All Employees
ACTION: Conduct closed session.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: Andrew O’Connor expressed his concerns with the process for evaluating the City Manager’s performance.
INVOCATION: The Invocation was provided by Deacon Dan Diesel, Santiago De Compostela Catholic Church.
Item: 3
11 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Scout Troop 661.
PUBLIC COMMENTS:
Bob Holtzclaw expressed his concerns on various issues regarding Council Member Voigts.
Andrew O’Connor expressed his concerns regarding the City’s agreement with Kidder Matthews, staff attendance at the Memorial Day event at the El Toro Memorial Cemetery, and various issues concerning Council Members Voigts and Pequeño.
CONSENT CALENDAR: (Item Nos. 3 – 14)
Council Member Yu pulled Item Nos. 7 – 8 for discussion. Mayor Pro Tem Tettemer pulled Item No. 13 for discussion.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Item Nos. 3 – 6, 9 – 12, and 14. The motion was carried by a vote of 5/0.
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MAY 16, 2023
ACTION: The minutes were approved as submitted.
5. MINUTES OF THE BUDGET WORKSHOP OF THE CITY COUNCIL HELD ON MAY 23, 2023
ACTION: The minutes were approved as submitted.
6. AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
ACTION: 1. An Agreement for Traffic Signal Maintenance Services in the amount of $1,837,017 was awarded to Bear Electrical Solutions, Inc.; and 2. The Mayor was authorized to sign, and the City Clerk to attest, the award of Agreement to Bear Electrical Solutions, Inc., substantially in the form attached.
9. INDEPENDENCE DAY PARADE ROAD CLOSURES AND RELATED
ACTIVITIES ON JULY 4, 2023
ACTION: 1. Road closures of race and parade route from 5:00 a.m. - 2:00 p.m.
Item: 3
12 on July 4, 2023, were approved. 2. Public Works was directed to provide required traffic control devices and crews for road closures. 3. Orange County Sheriff’s Department was directed to staff road closures and patrol events. 4.
Additional street sweeping of the route was approved.
10. UPDATED 2023 IMPLEMENTATION GUIDELINES FOR THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)
ACTION: A Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING AND ADOPTING
LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (PUB. RESOURCES CODE 21000 ET SEQ.) was adopted.
11. THIRD AMENDMENT TO THE AGREEMENT WITH THOMAS J. O’CONNELL
DBA LAKE FOREST ELECTRIC FOR ELECTRICAL MAINTENANCE
SERVICES
ACTION: 1. The Third Amendment to the Agreement with Thomas J. O'Connell DBA Lake Forest Electric for Electrical Maintenance Services was approved. 2.
The Mayor was authorized to sign, and the City Clerk to attest, the Third Amendment substantially in the form attached.
12. INTERIM APPOINTMENT FOR THE POSITION OF DEPUTY CITY MANAGER
AND ADOPTING A RESOLUTION AUTHORIZING THE HIRING A RETIRED
ANNUITANT
ACTION: 1. A Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPOINTING DONALD J. WHITE
AS DEPUTY CITY MANAGER ON AN INTERIM BASIS AND APPROVING EMPLOYMENT AGREEMENT was adopted. 2. The Mayor was authorized to sign, and the City Clerk attest to, the employment agreement with Donald White, in the form attached.
14. AWARD OF CONTRACT FOR FINANCIAL AND SPECIAL AUDIT SERVICES ACTION: 1. Professional Consultant Services Agreement was awarded to CliftonLarsonAllen LLP (“CLA”) in the amount of $233,060.00 for Financial and Special Audit Services. 2. The Mayor was authorized to sign, and the City Clerk to attest, the agreement with CLA, substantially in the form attached.
ITEMS PULLED FOR DISCUSSION: (Item Nos. 7 – 8, and 13)
7. AWARD OF CONTRACT FOR MEDIANS, PARKWAYS, AND SLOPES
LANDSCAPE MAINTENANCE SERVICES
Item: 3
13 June 6, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 7 Council Member Yu expressed his concerns with the Request for Qualifications (RFQ) process and inquired as to whether this process could be revised before awarding contracts to Nieves Landscaping, Inc. City Manager Rose, City Attorney Richardson, and Public Works Director Wheeler recommended awarding contracts to Nieves Landscaping, Inc. and that the City Council may review the procurement process for future contracts. No public comment was offered.
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to: 1. Award an Agreement for Maintenance Services in the amount of $4,036,680 to Nieves Landscaping, Inc., of Santa Ana, California for Medians, Parkways and Slopes Landscape Maintenance Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Nieves Landscaping, Inc., of Santa Ana, California, substantially in the form attached.
The motion was carried by a vote of 5/0.
8. AWARD OF CONTRACT FOR PASSIVE PARK LANDSCAPE AND
RESTROOM MAINTENANCE SERVICES
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to: 1. Award an Agreement for Maintenance Services of $3,365,770.80 to Nieves Landscaping, Inc., of Santa Ana, California, for Passive Park Landscape and Restroom Maintenance Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Nieves Landscaping, Inc., of Santa Ana, California, substantially in the form attached. The motion was carried by a vote of 5/0.
13. SECOND AMENDMENT TO THE AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.
Statement read into the record:
Mayor Cirbo: Item 13 on the Consent Calendar is an amendment to the agreement with All City Management Services. Because my wife is an employee of ACMS, I have determined that I have a remote interest in this item and will abstain from voting on this item.
Mayor Cirbo recused himself from the meeting at 7:00 p.m. and turned the meeting over to Mayor Pro Tem Tettemer. No public comment was offered.
Council member questions were asked and answered.
MOTION: It was moved by Mayor Pro Tem Tettemer, seconded by Council Member Pequeño, to continue this item to the next regularly scheduled Council meeting on June 20, 2023. The motion was carried by a vote of 4/0, with Mayor Cirbo recusing himself from the vote.
Item: 3
14 June 6, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 7 Mayor Cirbo returned to the dais at 7:05 p.m.
PUBLIC HEARING: (Item No. 15)
15. CITY-INITIATED ORDINANCES TO AMEND TITLES 5 AND 9 OF THE LAKE
FOREST MUNICIPAL CODE TO ADDRESS LOW BARRIER NAVIGATION
CENTERS, TRANSITIONAL AND SUPPORTIVE HOUSING, STREAMLINED
REVIEW OF ELIGIBLE PROJECTS, EMPLOYEE HOUSING, EMERGENCY
SHELTER PARKING, AND RESIDENTIAL CARE FACILITIES AND FINDING
THE ACTIONS TO BE EXEMPT FROM CEQA UNDER STATE CEQA
GUIDELINES SECTIONS 15060(C)(1) AND 15061(B)(3)
Mayor Cirbo opened the Public Hearing.
City Manager Rose introduced this item and invited Community Development Assistant Director Stonich to provide a presentation. No public comment was offered. Council member questions were asked and answered.
Mayor Cirbo closed the Public Hearing.
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to: 1. Introduce First Reading of an Ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING TITLE 9 OF THE LAKE FOREST MUNICIPAL
CODE TO ADDRESS LOW BARRIER NAVIGATION CENTERS,
TRANSITIONAL AND SUPPORTIVE HOUSING, STREAMLINED REVIEW OF
ELIGIBLE PROJECTS, EMPLOYEE HOUSING, EMERGENCY SHELTER
PARKING, AND RESIDENTIAL CARE FACILITIES AND FINDING THE
ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(c)(1) AND 15061(b)(3). 2. Introduce First Reading of an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADDING CHAPTER 5.44 TO THE LAKE
FOREST MUNICIPAL CODE REGARDING RESIDENTIAL CARE FACILITIES
AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(c)(1) AND 15061(b)(3). The motion was carried by a vote of 5/0.
DISCUSSION/ACTION ITEMS: (Item Nos. 16 – 17)
Statement read into the record:
Council Member Voigts: I am an employee of the County of Orange, but I do not work for the department involved in Item No. 16. Because the County of Orange is a public agency and because I do not work for the department in question, I have determined that I have a non-interest in this item and will participate on this item.
Item: 3
15 June 6, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 7
16. AGREEMENT WITH THE COUNTY OF ORANGE FOR LAW ENFORCEMENT
SERVICES
City Manager Rose introduced this item and invited Assistant to the City Manager McGovern to provide a presentation. Andrew O’Connor offered public comment and expressed his concerns with Council Member Pequeño not recusing himself from this item, on the salary amount for Chief of Police Services Captain Berryman, and the overall amount of the contract. Council members expressed gratitude for the Orange County Sheriff’s Department’s services.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve and authorize the Mayor to sign the Agreement with the County of Orange for Law Enforcement Services for Fiscal Year 2023-24. The motion was carried by a vote of 5/0.
17. MISCELLANEOUS BUDGET ITEMS
City Manager Rose introduced this item and invited Finance Director Shirah to provide a presentation. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to: 1. Receive presentations on the Financial Management and Budgetary Policy and General Fund Reserve Risk Analysis. 2. Approve the proposed changes to the City’s Financial Management and Budgetary Policy. 3.
Review and provide feedback regarding the General Fund Risk Reserve Analysis. The motion was carried by a vote of 5/0.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño reported on his attendance at the Memorial Day Event at El Toro Memorial
Cemetery and the Association of Orange County
Deputy Sheriffs golf tournament. He also reported that
18 years ago today he started the Sheriff’s Academy.
He thanked City staff for all their hard work and
efforts.
Council Member Voigts: Council Member Voigts reported on his attendance at the Memorial Day Event at El Toro Memorial
Cemetery and the Orange County Peace Officers
Memorial Ceremony. He expressed gratitude for law
Item: 3
16 June 6, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 7 of 7 enforcement officers who gave their lives in service of the community.
Council Member Yu: Council Member Yu read into the record a letter from the Orange County Cemetery District Board of
Trustees. He reported on his attendance at the
Memorial Day Event at El Toro Memorial Cemetery
and the ribbon cutting ceremony for Curry Pizza
House. He expressed his gratitude for freedom of
speech rights.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer reported on his volunteer work at Heritage Hill Historical Park and highlighted
the work of Amigos de la Colina volunteers. He
reported on his attendance at the 40th anniversary
event for Amigos de la Colina. He requested
consensus to recognize through a proclamation or
certificate the Amigos de la Colina volunteers’ service to the community. Council Member Voigts and Mayor
Cirbo provided consensus.
Mayor Cirbo: Mayor Cirbo reported on his attendance at the Job Fair, the Quad Chamber of Commerce Mixer, a
meeting with Governor Newsom’s Regional Directors,
the “Kids Feeding Kids” event at Terra Nova Church,
a tour of Family Assistance Ministries, and the
Memorial Day Event at El Toro Memorial Cemetery.
He encouraged people to reflect on the importance of
D Day.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:06 p.m.
Respectfully submitted:
APPROVED:
LISA BERGLUND DOUG CIRBO
CITY CLERK MAYOR
Item: 3
17 CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: Finance
SUBJECT:
CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):
Approve the warrant register in the amount of $10,257,078.75.
EXECUTIVE SUMMARY:
In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.
FISCAL IMPACT:
The amount of the warrant register is $10,257,078.75.
ATTACHMENTS:
Warrant Register
Submitted By: Kevin Shirah, Director of Finance
Approved By: Debra Rose, City Manager
Item: 4
18 ATTACHMENT
Item: 4
19 6/14/2023 12:25:41 PM Page 1 of 30
Check Report
City of Lake Forest By Check Number
Date Range: 04/01/2023 - 05/31/2023
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 04/07/2023 11100600.52Manual 0.00 CK #11100 Invoice 04/07/2023 LIVE ADP CHECK #11100 PPE 03/31/2023 600.520.00 THB000000 EMPLOYEE PAYROLL CHECK 04/21/2023 1110154.49Manual 0.00 11101 Invoice 04/21/2023 LIVE ADP CHECK #11101 PPE 04/14/2023 54.490.00 THB000000 EMPLOYEE PAYROLL CHECK 05/19/2023 11102182.38Manual 0.00 CK # 11102 Invoice 05/19/2023 LIVE ADP CHECK #11102 PPE 05/12/2023 182.380.00 THB000000 EMPLOYEE PAYROLL CHECK 05/19/2023 11103422.14Manual 0.00 CK # 11103 Invoice 05/19/2023 LIVE ADP CHECK #11103 PPE 05/12/2023 422.140.00 THB000000 EMPLOYEE PAYROLL CHECK 05/19/2023 1110495.70Manual 0.00 CK # 11104 Invoice 05/19/2023 LIVE ADP CHECK #11104 PPE 05/12/2023 95.700.00 1,355.23Total Manual: 0.00
Item: 4
20 Check Report Date Range: 04/01/2023 - 05/31/2023
6/14/2023 12:25:41 PM Page 2 of 30
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
10549 CSG-NAM LLC 04/06/2023 800107-1,331.30Regular 0.00 10496 GEOGRAPHICS 04/06/2023 800112-2,472.00Regular 0.00 10001 ABTECH TECHNOLOGIES INC 04/06/2023 80030826,968.21Regular 0.00 2302029-IN Invoice 04/06/2023 REPLACEMENT MONITORS 1,863.630.00 2303024-IN Invoice 04/06/2023 NETWORK FIREWALL APPLIANCES 25,104.580.00 10006 ADT SECURITY SERVICES 04/06/2023 800309203.70Regular 0.00 981316317 Invoice 04/06/2023 SECURITY QUARTERLY SERVICE SPORTS PARK 203.700.00 10009 AGE WELL SENIOR SERVICES 04/06/2023 8003103,960.00Regular 0.00 0223 Invoice 04/06/2023 SENIOR MOBILITY PROGRAM FEB 2023 3,960.000.00 10480 AHMAD HAIDREY 04/06/2023 800311563.59Regular 0.00 49 Invoice 04/06/2023 CATERING FOR DANCE ON 04/14/2023 563.590.00 10021 ALLURE PEST MANAGEMENT INC 04/06/2023 800312150.00Regular 0.00 85344 Invoice 04/06/2023 BEE/WASP TREATMENT MAR RIDGE RTE/TO… 150.000.00 10578 AQUARIUM OF THE PACIFIC 04/06/2023 800313950.00Regular 0.00 9370389 Invoice 04/06/2023 AQUARIUM ON WHEELS 06/16/2023 950.000.00 10043 AT&T 04/06/2023 8003142,574.20Regular 0.00
3944 1732404700 Invoice 04/06/2023 INTERNET SERVICE OCT 2022 CIVIC CENTER 1,287.100.00 3944 8907967703 Invoice 04/06/2023 INTERNET SERVICE MAR 2023 CIVIC CENTER 1,287.100.00 10044 AT&T CALNET3 04/06/2023 800315321.05Regular 0.00
339 000019657025 Invoice 04/06/2023 ANALOG PHONE LINES MAR CIVIC CENTER 321.050.00 10052 BEAR ELECTRICAL SOLUTIONS INC 04/06/2023 80031621,252.50Regular 0.00 18281 Invoice 04/06/2023 TRAFFIC SIGNAL MAINTENANCE RESPONSE F… 12,277.000.00 18282 Invoice 04/06/2023 TRAFFIC SIGNAL MAINTENANCE RESPONSE F… 3,480.000.00 18432 Invoice 04/06/2023 TRAFFIC SIGNAL MAINTENANCE ROUTINE FE… 5,495.500.00 10493 BENJAMIN PREISENDORF 04/06/2023 800317240.00Regular 0.00 INV 007 Invoice 04/06/2023 THRIVE WELLNESS CLASS PERSONAL TRAINI… 240.000.00 THB001841 BENJAMIN YU 04/06/2023 800318872.65Regular 0.00 01/31 TO 02/03 Invoice 04/06/2023 TRAVEL REIMBURSEMENT FOR LEAGUE OF … 872.650.00 10055 BEST BEST & KRIEGER LLP 04/06/2023 80031997,182.37Regular 0.00 23-01 Invoice 04/06/2023 LEGAL SERVICES JAN 2023 97,182.370.00 10075 CALIFORNIA YELLOW CAB 04/06/2023 800320614.50Regular 0.00 2508023 Invoice 04/06/2023 SENIOR TRANSPORTATION FEB 2023 614.500.00 10494 CASSANDRA SAINDON 04/06/2023 800321120.00Regular 0.00 MARCH 2023 Invoice 04/06/2023 THRIVE WELLNESS CLASS - TABATA MAR 2023 120.000.00 10104 CONVERGINT TECHNOLOGIES LLC 04/06/2023 8003225,856.52Regular 0.00 W1534941 Invoice 04/06/2023 DATA DRIVES (8) AND UPS FOR CCTV SPORTS… 5,856.520.00 10109 COUNTY OF ORANGE TREASURER TAX 04/06/2023 8003231,638,155.28Regular 0.00 SH 65014 Invoice 04/06/2023 LAW ENFORCEMENT APRIL 1,638,155.280.00 10113 CROWN FACILITY SOLUTIONS 04/06/2023 8003241,098.08Regular 0.00 1497 Invoice 04/06/2023 JANITORIAL SERVICES COMMUNITY CENTER … 729.590.00 1499 Invoice 04/06/2023 JANITORIAL SERVICES PERMIT R5690 COMM… 368.490.00 10602 DARCELLE J. HERBOLD 04/06/2023 800325255.00Regular 0.00 03/23/2023 Invoice 04/06/2023 CARICATURE ARTIST FOR DANCE 04/14/2023 255.000.00 THB001154 DEBRA D ROSE 04/06/2023 80032668.00Regular 0.00 REFUND 04.06.23 Invoice 04/06/2023 REIMBURSE 2023 NEW MAYORS & COUNCIL… 68.000.00 10120 DEKRALITE 04/06/2023 800327204.00Regular 0.00
Item: 4
21 Check Report Date Range: 04/01/2023 - 05/31/2023
6/14/2023 12:25:41 PM Page 3 of 30
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount ARINV019738 Invoice 04/06/2023 REPAIR & INSTALL HOMETOWN HERO BANN… 204.000.00 10123 DEWEY PEST CONTROL 04/06/2023 800328196.00Regular 0.00 15754438 Invoice 04/06/2023 MONTHLY SERVICE MAR LFSP 196.000.00 THB004885 DOUGLAS CIRBO 04/06/2023 80032973.36Regular 0.00 01/31-02/03 Invoice 04/06/2023 TRAVEL REIMBURSEMENT LEAGUE OF CA CIT… 73.360.00 10588 EDITH CROTTY 04/06/2023 800330107.38Regular 0.00
2002270.021 Invoice 04/06/2023 REFUND SUPER SOCCER STARS ~ # 11398 107.380.00 10143 ERIC WINTER 04/06/2023 8003311,754.90Regular 0.00 6042 Invoice 04/06/2023 AV SERVICES CITY COUNCIL MEETINGS 2/7 &… 752.100.00 6043 Invoice 04/06/2023 AV SERVICES FOR CITY COUNCIL 3/7, 3/21 & … 1,002.800.00 10599 ETHAN LIU 04/06/2023 800332110.00Regular 0.00
2002291.021 Invoice 04/06/2023 REFUND 11518 SKYHAWKS HOOPSTER TOTS 110.000.00 10599 ETHAN LIU 05/04/2023 800332-110.00Regular 0.00
10496 GEOGRAPHICS 04/06/2023 8003334,427.00Regular 0.00 23-23161 Invoice 04/06/2023 LEAFLET LAYOUT REDESIGN SPRING 2023 4,427.000.00 10194 INTERWEST CONSULTING 04/06/2023 800334840.00Regular 0.00 86252 Invoice 04/06/2023 BUILDING & SAFETY SERVICES OT (C CARDEN… 840.000.00 10203 JAMEY CLARK INC 04/06/2023 800335446.25Regular 0.00 73765 Invoice 04/06/2023 RESTROOM PLUMBING REPAIR FOOTHILL R… 170.000.00 73779 Invoice 04/06/2023 TENNIS NETS & WINDSCREEN REPAIRS PITTS… 170.000.00 73780 Invoice 04/06/2023 RESTROOM REPAIRS LFSP MAR 106.250.00 10596 JANENE TIETZ 04/06/2023 80033650.00Regular 0.00
2002281.021 Invoice 04/06/2023 REFUND PERMIT 5889 50.000.00 10587 KAREN ONG 04/06/2023 80033798.00Regular 0.00
2002269.021 Invoice 04/06/2023 REFUND GET OFF YOUR BOOTY ~ # 11553 98.000.00 10487 KPFF INC 04/06/2023 800338700.00Regular 0.00
461871 Invoice 04/06/2023 PATIO COVER FEB SENIOR CENTER 700.000.00 10226 L & M AUTOMOTIVE 04/06/2023 8003391,573.07Regular 0.00 50995 Invoice 04/06/2023 VEHICLE MAINTENANCE MAR 2014 FORD E-… 1,573.070.00 10249 MIKE LINARES INC 04/06/2023 8003407,776.50Regular 0.00 22-23-07 Invoice 04/06/2023 CDBG & CDBG-CV CONSULTING JAN 2023 4,017.000.00 22-23-08 Invoice 04/06/2023 CDBG & CDBG-CV CONSULTING FEB 2023 3,759.500.00 10273 OCCUPATIONAL HEALTH CENTERS 04/06/2023 80034151.00Regular 0.00 78645258 Invoice 04/06/2023 PRE-EMPLOYMENT PHYSICAL AND TESTING… 51.000.00 10307 READY REFRESH BY NESTLE 04/06/2023 8003421,331.30Regular 0.00 13B0031546419 Invoice 04/06/2023 OPERATING SUPPLIES FEB CITY HALL 1,331.300.00 10600 REBECCA WECKWERTH 04/06/2023 800343200.00Regular 0.00 2002292.021 Invoice 04/06/2023 REFUND PERMIT 5690 200.000.00 10325 SHELTERCLEAN SERVICES INC 04/06/2023 8003443,155.86Regular 0.00 733499 Invoice 04/06/2023 BUS SHELTER MAINTENANCE FEB 2023 2,938.360.00 733500 Invoice 04/06/2023 BUS SHELTER REPAIR FEB 217.500.00 10601 SUN ENERGY CONSTRUCTION 04/06/2023 800345197.99Regular 0.00 RESB-12-22-58493 Invoice 04/06/2023 REFUND RESB-12-22-58493 197.990.00 10598 SUSAN BURKE 04/06/2023 800346500.00Regular 0.00
2002289.021 Invoice 04/06/2023 REFUND PERMIT 5567 500.000.00 10372 TRABUCO CANYON WATER DISTRICT 04/06/2023 800347135.11Regular 0.00 Item: 4
22 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 03/20/2023 Invoice 04/06/2023 MPS UTILITY EL TORO RD/PORTOLA METER … 135.110.00 10595 TRANSTECH ENGINEERS, INC 04/06/2023 8003482,837.50Regular 0.00 20231502 Invoice 04/06/2023 SR CENTER PATIO COVER CACI CDBG-CV 2,837.500.00 10390 US BANK CORPORATE PAYMENT 04/06/2023 80034934,099.09Regular 0.00 4348 2023-02-27 Invoice 04/06/2023 CAL-CARD PURCHASES FEB 31,815.630.00 6249 2023-02-27 Invoice 04/06/2023 CAL-CARD PURCHASES FEB 2,283.460.00 **Void** 04/06/2023 8003500.00Regular 0.00
**Void** 04/06/2023 8003510.00Regular 0.00
10597 VENGA SANKUR 04/06/2023 800352500.00Regular 0.00
2002288.021 Invoice 04/06/2023 REFUND PERMIT 5968 500.000.00 10398 VERIZON WIRELESS 04/06/2023 8003531,546.27Regular 0.00 9929582749 Invoice 04/06/2023 CELLULAR PHONES AND DATA SERVICE PARK… 204.880.00 9929984414 Invoice 04/06/2023 CELLULAR PHONES AND DATA SERVICE MAR 1,341.390.00 THB001181 VICTORIA A BLETHEN 04/06/2023 80035457.62Regular 0.00 03/10/2023 Invoice 04/06/2023 REIMBURSE CITY HALL DECOR SUPPLIES 57.620.00 10506 WEST COAST ARBORISTS INC 04/06/2023 8003556,707.00Regular 0.00 197792 Invoice 04/06/2023 TREE MAINTENANCE 03/01 - 03/15 6,707.000.00 10491 WILLDAN FINANCIAL SERVICES 04/06/2023 800356555.00Regular 0.00 010-54109 Invoice 04/06/2023 COMPREHENSIVE DEVELOP IMPACT FEE ST… 555.000.00 10430 A&H COMMUNICATIONS INC 04/13/2023 80035719,433.32Regular 0.00 980002073 Invoice 04/13/2023 LOW VOLTAGE MAINTENANCE 01/01 - 04/30 19,433.320.00 10001 ABTECH TECHNOLOGIES INC 04/13/2023 80035829,223.50Regular 0.00 W203859-IN Invoice 04/13/2023 IT MANAGED SERVICES APR 29,223.500.00 10019 ALLIANT INSURANCE SERVICES 04/13/2023 800359222.00Regular 0.00 04/05/2023 Invoice 04/13/2023 QUARTERLY SPECIAL EVENT INSURANCE 01/… 222.000.00 10023 AMAZING TENTS & EVENTS 04/13/2023 8003602,148.75Regular 0.00 8068 Invoice 04/13/2023 BUNNY BLAST CANOPIES 4/1/23 2,148.750.00 10025 AMERICAN FIDELITY ASSURANCE 04/13/2023 8003619,006.66Regular 0.00 2222072C Invoice 04/07/2023 MED DEP CARE PPE 2/3/23 & 2/17/23 5,992.320.00 2222073A Invoice 04/07/2023 MED DEP CARE PPE 03/03/2023 3,014.340.00 10026 AMERICAN FIDELITY ASSURANCE CO 04/13/2023 800362505.18Regular 0.00 D559804 Invoice 04/07/2023 OPTIONAL INSURANCE PREMIUM FEB 2023 505.180.00 10034 ANNEALTA GROUP 04/13/2023 80036311,520.62Regular 0.00 2758 Invoice 04/13/2023 DEVELOPMENT INS MAR LANDSEA SOUTH P… 7,590.310.00 2759 Invoice 04/13/2023 DEVELOPMENT INSPECTION MAR AREA C-P… 2,130.310.00 2760 Invoice 04/13/2023 DEVELOPMENT INSPECTION MAR MIXED USE… 1,800.000.00 10044 AT&T CALNET3 04/13/2023 80036448.98Regular 0.00
157 000019725537 Invoice 04/13/2023 PARK UTILITIES MAR 48.980.00 10048 BAGELS & BREW INC 04/13/2023 800365363.56Regular 0.00 31061 Invoice 04/13/2023 4TH OF JULY EVENT STAFF MEALS 363.560.00 10612 BLISS ANIMAL HOSPITAL 04/13/2023 8003661,761.50Regular 0.00 SDP 02-23-5596 Invoice 04/13/2023 REFUND SDP 02-23-5596 1,761.500.00 10066 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS04/13/2023 800367410.00Regular 0.00 200024766 Invoice 04/13/2023 CODE ENFORCEMENT TRAINING (C. FERNAN… 410.000.00 10074 CALIFORNIA STATE DISBURSEMENT 04/13/2023 800368149.30Regular 0.00 PPE 03/31/2023 Invoice 04/07/2023 REMIT ID 200000002413681 SDU/TRIBAL 06… 149.300.00 Item: 4
23 Check Report Date Range: 04/01/2023 - 05/31/2023
6/14/2023 12:25:41 PM Page 5 of 30
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10079 CALPERS LONG TERM CARE PROGRAM 04/13/2023 800369238.85Regular 0.00 14846603 Invoice 04/07/2023 EE CONT PPE 04/14/2023 238.850.00 10091 CHARLES ABBOTT ASSOCIATES INC 04/13/2023 80037072,985.81Regular 0.00 65601 Invoice 04/13/2023 STREET MAINTENANCE MAR 72,985.810.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 04/13/2023 800371206.50Regular 0.00 03/31/2023 Invoice 04/07/2023 EE CONT PPE 03/31/2023 206.500.00 10523 CLIFTONLARSONALLEN LLP 04/13/2023 8003721,558.00Regular 0.00 3641598 Invoice 04/13/2023 INTERIM BILLING SINGLE AUDIT OF FED EXP… 1,558.000.00 10101 COASTAL LOCKSMITH INC 04/13/2023 8003731,219.05Regular 0.00 2776 Invoice 04/13/2023 LOCKSMITH SERVICES APR DISPENSARY CASE… 895.310.00 2780 Invoice 04/13/2023 LOCKSMITH SERVICES CASE 03-23-13561 DIS… 323.740.00 10109 COUNTY OF ORANGE TREASURER TAX 04/13/2023 8003743,440.50Regular 0.00 SH 64815 Invoice 04/13/2023 AFIS FINGERPRINTS MAR 3,232.000.00 STTM000817 Invoice 04/13/2023 800MHZ MAINTENANCE 10/01/22-10/31/22 34.750.00 STTM000883 Invoice 04/13/2023 800MHZ MAINTENANCE 11/01/22 - 11/30/22 173.750.00 10110 COX COMMUNICATIONS 04/13/2023 80037542.24Regular 0.00 6701 03/28/23 Invoice 04/13/2023 CABLE SERVICES APR 42.240.00 10113 CROWN FACILITY SOLUTIONS 04/13/2023 800376586.81Regular 0.00 1577 Invoice 04/13/2023 JANITORIAL SERVICES TOURNAMENT 04/01-… 218.320.00 1594 Invoice 04/13/2023 JANITORIAL SERVICES COMMUNITY CENTER … 368.490.00 10117 DANIEL E DUNKLEBERG 04/13/2023 800377135.00Regular 0.00 34307 Invoice 04/13/2023 TRAFFIC & PARKING COMMISSION NAMEPL… 135.000.00 10123 DEWEY PEST CONTROL 04/13/2023 800378150.00Regular 0.00 15705330 Invoice 04/13/2023 PURCHASE/INSTALL 2 DOOR SWEEPS SKATE… 150.000.00 10420 DIAMOND CONSTRUCTION & DESIGN 04/13/2023 80037955,068.65Regular 0.00 PROGRESS PAYM… Invoice 04/13/2023 PARKS RENO VINTAGE & SUNDOWNER PARK… 55,068.650.00 10138 ELEGANT CONSTRUCTION INC 04/13/2023 800380140,736.45Regular 0.00 PROGRESS PAYM… Invoice 04/13/2023 RENO BORREGO/RANCHO SERRANO/REGEN… 140,736.450.00 10534 ETHS INSTRUMENTAL MUSIC & PAGEANTRY BOOSTERS04/13/2023 8003811,000.00Regular 0.00 230331 Invoice 04/13/2023 4TH OF JULY PARADE BAND DONATION 1,000.000.00 10618 FELOUR HAJIBEK 04/13/2023 80038250.00Regular 0.00 R1000306.022 Invoice 04/13/2023 REFUND 1000306.022 CHARGE BACK PERMIT… 50.000.00 10177 GUARDIAN 04/13/2023 8003838,747.10Regular 0.00
23-04 Invoice 04/07/2023 DENTAL INSURANCE APR 2023 8,747.100.00 10461 IMS INFRASTRUCTURE MANAGEMENT SERVICES LP04/13/2023 80038422,257.00Regular 0.00 50527-7 Invoice 04/13/2023 PAVEMENT MGMT PLAN MAR 22,257.000.00 10195 IP VIDEO SPECIALISTS 04/13/2023 800385199.00Regular 0.00 6252 Invoice 04/13/2023 STREAMING SERVICE APR 199.000.00 10196 IRV SEAVER MOTORCYCLES 04/13/2023 8003863,175.33Regular 0.00 20230204 Invoice 04/13/2023 VEHICLE REPAIR 01/31 WB10J630XKZG34006 252.870.00 20230223 Invoice 04/13/2023 VEHICLE REPAIR 02/02 WB10L0308N6F39859 1,702.410.00 20230520 Invoice 04/13/2023 VEHICLE REPAIR 03/09 WB10J6305L6D14739 799.230.00 20230521 Invoice 04/13/2023 VEHICLE REPAIR 03/09 WB10J6307LZM44890 420.820.00 10200 JAMES L BLACKBURN 04/13/2023 800387630.37Regular 0.00 30283 Invoice 04/13/2023 BUSINESS CARDS CARILLO 50.060.00 30378 Invoice 04/13/2023 DEPUTY HANDBOOKS 380.070.00
30402 Invoice 04/13/2023 BUSINESS CARDS WALTERS/CALLAHAN/HUT… 200.240.00 Item: 4
24 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10614 LA HABRA FENCE COMPANY, INC 04/13/2023 8003887,988.00Regular 0.00 46382 Invoice 04/13/2023 FENCING APR CIVIC CENTER PARKING STRUC… 7,988.000.00 10228 LAKE FOREST CHAMBER OF COMMERCE 04/13/2023 8003891,000.00Regular 0.00 STATE OF THE CITY…Invoice 04/13/2023 STATE OF THE CITY 2023 HALF FOOD COST 1,000.000.00 10231 LEIGHTON AND ASSOCIATES INC 04/13/2023 800390558.80Regular 0.00 54748 Invoice 04/13/2023 ENVIRO CONSULTANT PORTOLA NE ODOR IS… 558.800.00 10615 LIFESIZE, INC 04/13/2023 80039116,462.08Regular 0.00 INV1320141816 Invoice 04/13/2023 LIFESIZE VIDEO CLOUD HOSTING ANNUAL FEE 10,650.000.00 INV1320141819 Invoice 04/13/2023 VIDEO SYSTEM MAINTENANCE ANNUAL FEE 5,812.080.00 10235 LOOPNET 04/13/2023 800392356.00Regular 0.00
117439971-1 Invoice 04/13/2023 COMMERCIAL PROPERTIES NOW FRONT-END… 356.000.00 10616 MARIA GUTIERREZ 04/13/2023 800393480.00Regular 0.00 04/05/2023 Invoice 04/13/2023 REIMBURSEMENT ZETX AND INSTRUQ TRAIN… 480.000.00 10249 MIKE LINARES INC 04/13/2023 8003943,605.00Regular 0.00 22-23-09 Invoice 04/13/2023 CDBG & CDBG-CV CONSULTING MAR 2023 3,605.000.00 10468 MISSIONSQUARE 04/13/2023 80039512,538.63Regular 0.00 03/31/2023 Invoice 04/07/2023 DEFERRED COMP PPE 03/31/2023 ACCT #30… 12,538.630.00 10265 NIEVES LANDSCAPE INC 04/13/2023 800396172,811.03Regular 0.00 74160 Invoice 04/13/2023 MONTHLY MAINTENANCE PASSIVE PARKS … 69,575.840.00 74161 Invoice 04/13/2023 MP/SLOPES MONTHLY MAINTENANCE MAR 68,637.490.00 74266 Invoice 04/13/2023 REPLACE VALVE PITTSFORD PARK MAR 395.000.00 74267 Invoice 04/13/2023 TREE INSTALL MONTBURY/VETERAN'S PARK … 180.000.00 74285 Invoice 04/13/2023 BRANCH & DUMP FEE OLD TRABUCO RD FEB 600.000.00 74299 Invoice 04/13/2023 MULCH INSTALL DARRIN PARK FEB 380.000.00 74300 Invoice 04/13/2023 IRRIGATION REPAIRS CONCOURSE/LF/PEAC… 2,053.700.00 74301 Invoice 04/13/2023 METER INSTALL EL TORO/SANTA MARGARIT… 11,164.000.00 74302 Invoice 04/13/2023 STUMP REMOVAL&TREE INSTALL ALTON/C… 2,025.000.00 74303 Invoice 04/13/2023 INSTALL IRRIGATION CONTROLLER TOLEDO… 5,080.000.00 74304 Invoice 04/13/2023 BLOCK WALL REPAIR EL TORO/TOLEDO WAY… 12,000.000.00 74305 Invoice 04/13/2023 TREE INSTALL ALTON/PEACHWOOD/CAVAN… 720.000.00 10617 OC ATAC 04/13/2023 80039770.00Regular 0.00
04/04/2023 Invoice 04/13/2023 REIMBURSEMENT OC ATAC AWARDS 70.000.00 10274 OCEAN BLUE ENVIRONMENTAL 04/13/2023 800398941.00Regular 0.00 37967 Invoice 04/13/2023 PROFESSIONAL SERVICES 02/15 PATROL CAR 941.000.00 10284 PATTY NORTHCOTT 04/13/2023 800399690.00Regular 0.00 00132 Invoice 04/13/2023 BOARD-UP SERVICES APR DISPENSARY CASE … 690.000.00 10305 RANCHO VIEJO II HOA 04/13/2023 800400840.00Regular 0.00 22702 04/03/2023 Invoice 04/13/2023 22702 MADRID HOA PAYMENT MAY PTM-1… 420.000.00 22706 04/03/2023 Invoice 04/13/2023 22706 MADRID HOA PAYMENT MAY PTM-1… 420.000.00 10311 RICK ENGINEERING COMPANY 04/13/2023 80040166,845.64Regular 0.00 0093099 Invoice 04/13/2023 SB RANCHO/LAKE FOREST IMP DESIGN JAN 6,441.290.00 0093100 Invoice 04/13/2023 JERONIMO/LAKE FOREST DESIGN JAN 8,121.910.00 0093101 Invoice 04/13/2023 BAKE/TOLEDO DESIGN JAN 4,927.540.00 0093102 Invoice 04/13/2023 LOS ALISOS/ROCKFIELD DESIGN JAN 16,762.530.00 0093113 Invoice 04/13/2023 BAKE/TRABUCO DESIGN JAN 630.000.00 0093114 Invoice 04/13/2023 EL TORO/PORTOLA WIDENING IMP DESIGN … 120.000.00 0093524 Invoice 04/13/2023 SB JERONIMO/LAKE FOREST DESIGN FEB 580.500.00 0093527 Invoice 04/13/2023 BAKE/TOLEDO IMP DESIGN FEB 5,226.500.00 0093529 Invoice 04/13/2023 LOS ALISOS/ROCKFIELD DESIGN FEB 22,356.100.00 0093539 Invoice 04/13/2023 BAKE/TRABUCO WIDENING DESIGN FEB 1,179.270.00 Item: 4
25 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 0093540 Invoice 04/13/2023 EL TORO/ PORTOLA WIDENING IMP DESIGN … 500.000.00 10619 ROBERT MEHL 04/13/2023 800402120.00Regular 0.00
R2002183.021 Invoice 04/13/2023 REFUND 2002183.021 2023 ROSE PARADE 1… 120.000.00 10611 SCOTT VOIGTS 04/13/2023 80040384.36Regular 0.00
Q1/JAN 2023 Invoice 04/13/2023 MILEAGE REIMBURSEMENT ROUND TRIP TO… 84.360.00 10338 SOUTHERN CALIFORNIA SHREDDING 04/13/2023 8004041,485.00Regular 0.00 221268 Invoice 04/13/2023 SHREDDING SERVICES FEB 1,485.000.00 10360 THE HARTFORD 04/13/2023 8004055,538.07Regular 0.00 457993817361 Invoice 04/07/2023 LIFE, AD&D PREMIUMS APR 2023 5,538.070.00 10391 US BANK PARS 04/13/2023 8004061,727.55Regular 0.00 03/31/2023 Invoice 04/07/2023 PARS CONT PPE 03/31/2023 1,727.550.00 10392 US DEPT OF TREASURY 04/13/2023 800407888.03Regular 0.00 03/31/2023 Invoice 04/07/2023 AGENCY TRACKING WG2122418 PPE 03/31/… 888.030.00 10400 VISION SERVICE PLAN 04/13/2023 8004082,003.30Regular 0.00 817418742 Invoice 04/07/2023 VISION INSURANCE MAR 2023 2,003.300.00 10404 VONAGE BUSINESS 04/13/2023 80040910,066.41Regular 0.00 2238480 Invoice 04/13/2023 VOIP SYSTEM APR SPORTS PARK 541.880.00 2238481 Invoice 04/13/2023 VOIP SYSTEM APR SKATE PARK 136.100.00 2238482 Invoice 04/13/2023 VOIP SYSTEM APR CIVIC CENTER 9,388.430.00 10405 VOYAGER FLEET SYSTEMS INC 04/13/2023 8004101,757.32Regular 0.00 8690611272312 Invoice 04/13/2023 CITY VEHICLE FUEL MAR 1,757.320.00 10613 WENDY WU 04/13/2023 800411985.50Regular 0.00
SDP 12-22-5588 Invoice 04/13/2023 REFUND SDP 12-22-5588 985.500.00 10006 ADT SECURITY SERVICES 04/20/2023 800412220.44Regular 0.00 983271622 Invoice 04/20/2023 SECURITY QUARTERLY SERIVCE SPORTS PARK 155.970.00 983416664 Invoice 04/20/2023 SECURITY MONITORING 4/19 - 5/18 SKATE P… 64.470.00 10017 ALL CITY MANAGEMENT 04/20/2023 80041346,732.17Regular 0.00 83837 Invoice 04/20/2023 CROSSING GUARD SERVICES 2/19 - 3/4/2023 14,384.580.00 84207 Invoice 04/20/2023 CROSSING GUARD SERVICES 3/5 - 3/18/23 16,120.650.00 84629 Invoice 04/20/2023 CROSSING GUARD SERVICES 3/19 - 4/1/23 16,226.940.00 10023 AMAZING TENTS & EVENTS 04/20/2023 8004142,932.50Regular 0.00 8060 Invoice 04/20/2023 EQUIPMENT RENTALS 4TH OF JULY PARADE … 2,932.500.00 10625 ANA SHU 04/20/2023 800415300.00Regular 0.00
1002 Invoice 04/20/2023 CLUBHOUSE MOTHER'S DAY LUNCHEON PER… 300.000.00 10037 AQUABIO ENVIRONMENTAL 04/20/2023 8004163,095.00Regular 0.00 101709 Invoice 04/20/2023 LAKE MAINTENANCE MAR VETERANS PARK 3,095.000.00 10038 ARCADIAN BANK 04/20/2023 80041715,130.00Regular 0.00 356 Invoice 04/20/2023 REHAB LOAN FEE - WEAVER 130.000.00 STACK 04/06/2023 Invoice 04/20/2023 REHAB LOAN STACK 15,000.000.00 10044 AT&T CALNET3 04/20/2023 800418194.24Regular 0.00
189 000019759944 Invoice 04/20/2023 PARK UTILITIES MAR 71.790.00 257 000019752828 Invoice 04/20/2023 MPS UTILITIES MAR 122.450.00 10105 CORE LOGIC SOLUTIONS LLC 04/20/2023 80041930.25Regular 0.00 82170449 Invoice 04/20/2023 PROPERTY REPORTS OUTSIDE OC MAR 30.250.00 10107 COSTAR REALTY INFORMATION INC 04/20/2023 800420395.82Regular 0.00 120302775 Invoice 04/20/2023 COMMERCIAL PROPERTIES NOW (FRONT-E… 395.820.00 Item: 4
26 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10109 COUNTY OF ORANGE TREASURER TAX 04/20/2023 8004213,232.00Regular 0.00 SH 64986 Invoice 04/20/2023 AFIS FINGERPRINTS APRIL 2023 3,232.000.00 10110 COX COMMUNICATIONS 04/20/2023 8004222,306.78Regular 0.00 3601 04/01/2023 Invoice 04/20/2023 TELEPHONE, INTERNET, CABLE SERVICES APR 2,306.780.00 10113 CROWN FACILITY SOLUTIONS 04/20/2023 8004238,686.75Regular 0.00 1332 Invoice 04/20/2023 JANITORIAL SERVICES COM CTR PERMIT 566… 547.590.00 1343 Invoice 04/20/2023 JANITORIAL SERVICE AYSO TOURNAMENT 2/… 218.320.00 1446 Invoice 04/20/2023 JANITORIAL SERVICE PAC PERMIT 4999 3/4/… 349.830.00 1472 Invoice 04/20/2023 JANITORIAL SERVICE PAC PERMIT 4999 3/16… 349.830.00 1487 Invoice 04/20/2023 JANITORIAL SERVICE PAC PERMIT 4999 3/18… 519.300.00 1498 Invoice 04/20/2023 JANITORIAL SERVICE STATE OF THE CITY EVE… 384.830.00 1529 Invoice 04/20/2023 JANITORIAL SERVICES APRIL 2023 5,220.130.00 1575 Invoice 04/20/2023 JANITORIAL SERVICES PAC PERMIT 5978 03/… 378.600.00 1576 Invoice 04/20/2023 JANITORIAL SERVICES PAC PERMIT 5867 03/… 349.830.00 1603 Invoice 04/20/2023 JANITORIAL SERVICES COM CTR PERMIT 465… 368.490.00 10122 DEPARTMENT OF JUSTICE 04/20/2023 800424207.00Regular 0.00 647553 Invoice 04/20/2023 EMPLOYEE & CERT LIVESCAN FINGERPRINTI… 207.000.00 10123 DEWEY PEST CONTROL 04/20/2023 80042575.00Regular 0.00 15816639 Invoice 04/20/2023 MONTHLY SERVICE APR SKATE PARK 40.000.00 15816641 Invoice 04/20/2023 MONTHLY SERVICE APR HEROES PARK 35.000.00 10476 FIFTH ASSET INC 04/20/2023 8004262,000.00Regular 0.00 DB2001398 Invoice 04/20/2023 GASB 96 CONSULTING SERVICES 2,000.000.00 10183 HILLYARD LOS ANGELES 04/20/2023 800427589.99Regular 0.00 605037019 Invoice 04/20/2023 MATS FOR SPORTS PARK GYM 589.990.00 10184 HINDERLITER DE LLAMAS & ASSOC 04/20/2023 80042816,220.00Regular 0.00 SIN024706 Invoice 04/20/2023 HDL SERVICES SEIP OCT - DEC 2022 16,220.000.00 10525 IE GENERAL ENGINEERING INC 04/20/2023 80042910,295.32Regular 0.00 4 Invoice 04/20/2023 SPORTS COMPLEX PAVER REPLACEMENT RE… 10,295.320.00 10194 INTERWEST CONSULTING 04/20/2023 800430181,712.00Regular 0.00 86780 Invoice 04/20/2023 BUILDING & SAFETY SERVICES MARCH 2023 181,187.000.00 86781 Invoice 04/20/2023 BLDG & SAFETY SVCS OT (CARDEN,THORNT… 525.000.00 10196 IRV SEAVER MOTORCYCLES 04/20/2023 800431379.09Regular 0.00 20230737 Invoice 04/20/2023 VEHICLE REPAIR 4/6 WB10L0308N6F39859 379.090.00 10199 JACOB GREEN 04/20/2023 80043225,437.39Regular 0.00 2245 Invoice 04/20/2023 EMERGENCY MANAGEMENT CONSULTANT … 25,437.390.00 10627 JUVENAL AVONCE 04/20/2023 8004333,600.00Regular 0.00 RESB-09-21-49615 Invoice 04/20/2023 REFUND C&D DEPOSIT RESB-09-21-49615 3,600.000.00 10495 KONICA MINOLTA 04/20/2023 800434742.26Regular 0.00 42173833 Invoice 04/20/2023 C300I COPIER LEASE COMMUNITY CENTER A… 742.260.00 10223 KONICA MINOLTA BUSINESS 04/20/2023 80043534.67Regular 0.00 286347801 Invoice 04/20/2023 COPIER MONTHLY MAINTENANCE MARCH C… 34.670.00 10224 KONICA MINOLTA PREMIER FINANCE 04/20/2023 8004361,011.43Regular 0.00 79075966 Invoice 04/20/2023 COPIER LEASE MARCH 2023 1,011.430.00 10226 L & M AUTOMOTIVE 04/20/2023 8004371,408.20Regular 0.00 51109 Invoice 04/20/2023 VEHICLE MAINTENANCE APR 2013 FORD F-1… 1,408.200.00 10478 LOCAL AGENCY ENGINEERING ASSOCIATES INC 04/20/2023 800438935.00Regular 0.00 23-300 Invoice 04/20/2023 JERONIMO/MUIRLANDS ARTERIAL SLURRY … 935.000.00 10485 NEXT STAGE GROUP 04/20/2023 8004394,165.08Regular 0.00 Item: 4
27 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 03282023-1 Invoice 04/20/2023 LODGE POLE FENCE REPLACEMENT/RETENT… 4,165.080.00 THB004936 NOEL GOMEZ 04/20/2023 800440223.35Regular 0.00 04/05/2023 Invoice 04/20/2023 MILEAGE REIMBURSEMENT 6/6/22 - 4/5/23 223.350.00 10273 OCCUPATIONAL HEALTH CENTERS 04/20/2023 80044195.00Regular 0.00 78821784 Invoice 04/20/2023 PRE-EMPLOYMENT PHYSICAL & TESTING M… 95.000.00 10284 PATTY NORTHCOTT 04/20/2023 800442500.00Regular 0.00 00134 Invoice 04/20/2023 BOARD UP SERVICES APR DISPENSARY CASE … 500.000.00 10316 ROSENOW SPEVACEK GROUP INC 04/20/2023 800443930.00Regular 0.00 I010194 Invoice 04/20/2023 AFFORDABLE HOUSING CONSULTING MAR 930.000.00 THB001776 SHARLYN SAN MIGUEL DE LA PAZ 04/20/2023 800444157.20Regular 0.00 03/29/2023 Invoice 04/20/2023 MILEAGE REIMBURSEMENT SHARLYN DE LA … 157.200.00 10335 SOUTHERN CALIFORNIA EDISON 04/20/2023 800445158,808.86Regular 0.00 1549 04/04/2023 Invoice 04/20/2023 PORTOLA PARK UTILITIES MAR 126.890.00 3106 04/03/2023 Invoice 04/20/2023 STREET LIGHT UTILITIES MAR 155,382.370.00 5146 04/04/2023 Invoice 04/20/2023 STREET LIGHT UTILITIES MAR 66.950.00 8114 04/07/2023 Invoice 04/20/2023 CIVIC CENTER UTILITIES MAR PARKING GAR… 3,232.650.00 10347 SUPERIOR PROPERTY SERVICES INC 04/20/2023 80044612,100.00Regular 0.00 17769 Invoice 04/20/2023 GRAFFITI REMOVAL, STEAM CLEAN & PRESS… 12,100.000.00 10359 THE GAS COMPANY 04/20/2023 8004473,465.63Regular 0.00 2943 04/11/2023 Invoice 04/20/2023 SPORTS PARK UTILITIES MAR 1,316.890.00 9109 04/10/2023 Invoice 04/20/2023 CIVIC CENTER UTILITIES MAR 2,148.740.00 10364 THE UPS STORE 0026 04/20/2023 800448315.00Regular 0.00 TCLF0320230026 Invoice 04/20/2023 PRE-EMP, CERT & VOLUNTEER LIVESCAN FI… 315.000.00 10626 TODD CHEW 04/20/2023 8004497,500.00Regular 0.00
04/11/2023 Invoice 04/20/2023 PAINT PROGRAM - AARON 7,500.000.00 10628 TWILIGHT PRODUCTIONS, INC 04/20/2023 8004501,499.00Regular 0.00 12962777 Invoice 04/20/2023 MOVIES IN THE PARK EVENT 06/16/23 1,499.000.00 10385 UNDERGROUND SERVICE ALERT OF 04/20/2023 800451202.50Regular 0.00 320230388 Invoice 04/20/2023 UNDERGROUND SERVICES ALERT MAR 202.500.00 10388 US BANK 04/20/2023 8004522,530.00Regular 0.00
6870916 Invoice 04/20/2023 TRUSTEE FEES 2023-2024 2,530.000.00 10390 US BANK CORPORATE PAYMENT 04/20/2023 80045323,265.36Regular 0.00 4348 2023-03-27 Invoice 04/20/2023 CAL-CARD PURCHASES MAR 22,928.330.00 6249 2023-03-27 Invoice 04/20/2023 CAL-CARD PURCHASES MAR 337.030.00 **Void** 04/20/2023 8004540.00Regular 0.00
10414 VALANTINE PRODUCTIONS 04/20/2023 800455250.00Regular 0.00 04/06/2023 Invoice 04/20/2023 HEAD CHARACTER FOR 4TH OF JULY PARADE… 250.000.00 THB004897 VANESSA HALL 04/20/2023 80045657.56Regular 0.00 04/10/2023 Invoice 04/20/2023 REIMBURSE FOR CITY COUNCIL BEVERAGES 57.560.00 10002 AC LANDSCAPE INC 04/27/2023 80045711,059.16Regular 0.00 21266 Invoice 04/27/2023 TEST BACKFLOW DEVICES APR IRVINE RANCH… 3,815.000.00 21270 Invoice 04/27/2023 TEST BACKFLOW DEVICES APR EL TORO WAT… 1,575.000.00 21271 Invoice 04/27/2023 REPAIR BACKFLOW APR IRVINE RANCH WAT… 5,127.120.00 21272 Invoice 04/27/2023 REPAIR BACKFLOW DEVICES APR EL TORO … 542.040.00 10634 ADT SOLAR 04/27/2023 800458197.47Regular 0.00
RESB-12-22-58107 Invoice 04/27/2023 REFUND CANCELLED PERMIT RESB-12-22-58… 197.470.00 10622 ADVANTEST TEST SOLUTIONS INC 04/27/2023 80045950.00Regular 0.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2002308.021 Invoice 04/27/2023 REFUND PERMIT 5804 50.000.00 10009 AGE WELL SENIOR SERVICES 04/27/2023 8004604,587.00Regular 0.00 0323 Invoice 04/27/2023 SENIOR MOBILITY PROGRAM MAR 4,587.000.00 10025 AMERICAN FIDELITY ASSURANCE 04/27/2023 8004616,028.68Regular 0.00 2222074B Invoice 04/21/2023 MED DEP CARE PPE 03/17/2023 3,014.340.00 2222075A Invoice 04/21/2023 MED DEP CARE PPE 03/31/2023 3,014.340.00 10026 AMERICAN FIDELITY ASSURANCE CO 04/27/2023 800462505.18Regular 0.00 D580973 Invoice 04/21/2023 AF OPTIONAL INSURANCE APR 2023 505.180.00 10037 AQUABIO ENVIRONMENTAL 04/27/2023 800463180.68Regular 0.00 101723 Invoice 04/27/2023 LAKE MAINTENANCE APR VETERAN'S PARK 180.680.00 10039 ARDURRA GROUP INC 04/27/2023 800464101,678.50Regular 0.00 135435 Invoice 04/27/2023 PROFESSIONAL SERVICES MAR 101,678.500.00 10042 ASSURED TELEMATICS INC 04/27/2023 80046524.25Regular 0.00 107021 Invoice 04/27/2023 FLEET GPS UNITS APR 24.250.00 10052 BEAR ELECTRICAL SOLUTIONS INC 04/27/2023 8004664,800.00Regular 0.00 18678 Invoice 04/27/2023 TRAFFIC SIGNAL MAINTENANCE RESPONSE … 4,800.000.00 THB001841 BENJAMIN YU 04/27/2023 8004671,617.41Regular 0.00 04/21/2023 Invoice 04/27/2023 TRAVEL REIMBURSEMENT ACC-OC ADVOCA… 1,617.410.00 10055 BEST BEST & KRIEGER LLP 04/27/2023 80046872,655.84Regular 0.00 23-02 Invoice 04/27/2023 LEGAL SERVICES FEB 72,655.840.00 10638 BRETT NEAL AND WEI SUN 04/27/2023 8004692,807.26Regular 0.00 UP 10-22-5572 Invoice 04/27/2023 REFUND DEPOSIT UP 10-22-5572 2,807.260.00 10067 CALIFORNIA ASSOCIATION OF PUBLIC INFORMATION OFFICIALS04/27/2023 800470275.00Regular 0.00 17519 Invoice 04/27/2023 MEMBERSHIP DUES CAPIO MAR 23/24 275.000.00 10069 CALIFORNIA BUILDING STANDARDS 04/27/2023 8004711,616.40Regular 0.00 04/19/2023 Invoice 04/27/2023 GREEN BLDG FEES JAN - MAR 2023 SENATE B… 1,616.400.00 10074 CALIFORNIA STATE DISBURSEMENT 04/27/2023 800472149.30Regular 0.00 PPE 04/14/2023 Invoice 04/21/2023 REMIT ID 200000002413681 SDU/TRIBAL 06… 149.300.00 10075 CALIFORNIA YELLOW CAB 04/27/2023 800473718.34Regular 0.00 3508023 Invoice 04/27/2023 SENIOR TRANSPORTATION MAR 718.340.00 10079 CALPERS LONG TERM CARE PROGRAM 04/27/2023 800474238.85Regular 0.00 14853997 Invoice 04/21/2023 EE CONT PPE 4/28/2023 238.850.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 04/27/2023 800475206.50Regular 0.00 04/14/2023 Invoice 04/21/2023 EE CONT PPE 04/14/2023 206.500.00 10104 CONVERGINT TECHNOLOGIES LLC 04/27/2023 8004762,917.33Regular 0.00 361247 Invoice 04/27/2023 CAMERA MAINTENANCE APR 2,917.330.00 10113 CROWN FACILITY SOLUTIONS 04/27/2023 8004772,789.13Regular 0.00 1486 Invoice 04/27/2023 JANITORIAL SERVICES PAC PERMIT 4999 03/… 349.830.00 1614 Invoice 04/27/2023 JANITORIAL SERVICES PAC PERMIT 5956 04/… 378.600.00 1615 Invoice 04/27/2023 JANITORIAL SERVICES PAC PERMIT 6128 04/… 378.600.00 1616 Invoice 04/27/2023 JANITORIAL SERVICES COMTR PERMIT 6057 … 640.890.00 1617 Invoice 04/27/2023 JANITORIAL SERVICES COMTR PERMIT 5834 … 822.890.00 1618 Invoice 04/27/2023 JANITORIAL SERVICES TOURNAMENT 4/15 - … 218.320.00 10643 DAVE BANG ASSOCIATES INC OF CALIFORNIA 04/27/2023 8004781,792.00Regular 0.00 CA53645 Invoice 04/27/2023 6' PEDESTAL TABLE APR VETERANS PARK 1,792.000.00 10420 DIAMOND CONSTRUCTION & DESIGN 04/27/2023 800479159,758.13Regular 0.00 Item: 4
29 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount PROGRESS PAYM… Invoice 04/27/2023 PARKS RENO VINTAGE&SUNDOWNER PARK … 159,758.130.00 10605 DIANE SCHMITZ 04/27/2023 800480200.00Regular 0.00 2002293.021 Invoice 04/27/2023 REFUND PERMIT 5962 200.000.00 THB001557 DOUGLAS ERDMAN 04/27/2023 800481424.50Regular 0.00 REIMB 04/17/2023 Invoice 04/27/2023 REIMB PW OFFICERS INSTITUTE CONF LA 3/8… 424.500.00 10606 EL TORO HIGH SCHOOL BOYS SOCCER 04/27/2023 800482250.00Regular 0.00 2002296.021 Invoice 04/27/2023 REFUND PERMIT 6031 250.000.00 10633 ESPLANADE BUILDERS INC 04/27/2023 80048310,000.00Regular 0.00 COMB-04-22-534… Invoice 04/27/2023 REFUND C&D DEPOSIT 10,000.000.00 10155 FASTSIGNS OF LAKE FOREST 04/27/2023 800484700.00Regular 0.00 2016-15592 Invoice 04/27/2023 EV SIGNS APR CIVIC CENTER 700.000.00 10177 GUARDIAN 04/27/2023 8004858,542.82Regular 0.00
23-05 Invoice 04/21/2023 DENTAL INSURANCE MAY 2023 8,542.820.00 10186 ICF JONES & STOKES INC 04/27/2023 800486307.50Regular 0.00 INV-00000056837 Invoice 04/27/2023 MITIGATION CONSTRUCTION MAR CIVIC CE… 307.500.00 10576 ILKAY SEPULVEDA 04/27/2023 80048750.00Regular 0.00 2002252.021 Invoice 04/27/2023 REFUND PERMIT 5816 50.000.00 10593 IPERMIT 04/27/2023 800488117.79Regular 0.00
RESB-02-23-58890 Invoice 04/27/2023 REFUND CANCELLED PERMIT RESB-02-23-58… 117.790.00 10198 ITERIS INC 04/27/2023 80048926,507.98Regular 0.00 156135 Invoice 04/27/2023 TRAFFIC SIGNAL SERVICES FEB 7,175.870.00 156259 Invoice 04/27/2023 TRAFFIC SIGNAL SERVICES MAR 19,332.110.00 10203 JAMEY CLARK INC 04/27/2023 8004901,402.50Regular 0.00 73415 Invoice 04/27/2023 RESTROOM REPAIRS OCT 2022 MTN VIEW P… 212.500.00 73703 Invoice 04/27/2023 RESTROOM PLUMBING FEB LFSP 212.500.00 73783 Invoice 04/27/2023 REPLACE PLAYGROUND LADDER MAR PITTS… 127.500.00 73787 Invoice 04/27/2023 RESTROOM PLUMBING MAR MOUNTAIN VI… 127.500.00 73796 Invoice 04/27/2023 REMOVE DIAPER CHANGING STATION APR … 148.750.00 73797 Invoice 04/27/2023 RESTROOM DOOR HARDWARE APR PITTSFO… 127.500.00 73812 Invoice 04/27/2023 RESTROOM PLUMBING APR FOOTHILL RAN… 212.500.00 73829 Invoice 04/27/2023 INSTALL SOAP DISPENSERS APR CIVIC CTR 233.750.00 10575 JENNIFER PEREZ 04/27/2023 800491250.00Regular 0.00 2002251.021 Invoice 04/27/2023 REFUND PERMIT 5806 250.000.00 10608 JULIA MANGIONE 04/27/2023 800492500.00Regular 0.00 2002299.021 Invoice 04/27/2023 REFUND PERMIT 6024 500.000.00 10220 KIDDER MATHEWS OF CALIFORNIA 04/27/2023 80049340,343.87Regular 0.00 KMCA6593 Invoice 04/27/2023 CIVIC CENTER MAINTENANCE MAR 40,343.870.00 10610 KINNESSYS AUTO REPAIR, INC 04/27/2023 800494625.00Regular 0.00 MARCH 2023 Invoice 04/13/2023 CATALYTIC CONVERTER PAINT & ETCH 625.000.00 10236 LSA ASSOCIATES INC 04/27/2023 800495665.00Regular 0.00 187721 Invoice 04/27/2023 ENVIRONMENTAL CONSULTING SERVICES UP… 665.000.00 10241 MASTER WASH INC 04/27/2023 800496350.00Regular 0.00 74225 Invoice 04/27/2023 CITY VEHICLE CAR WASH APR 350.000.00 10468 MISSIONSQUARE 04/27/2023 80049712,788.63Regular 0.00 04/14/2023 Invoice 04/21/2023 DEFERRED COMP PPE 04/14/2023 ACCT 303… 12,788.630.00 10637 MN RENOVATIONS 04/27/2023 800498500.00Regular 0.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount RESB-02-23-58944 Invoice 04/27/2023 REFUND C&D DEPOSIT 500.000.00 10636 NATIONAL ASSET SERVICES 04/27/2023 80049910,000.00Regular 0.00 COMB-08-22-559… Invoice 04/27/2023 REFUND C&D DEPOSIT 10,000.000.00 10536 ODP BUSINESS SOLUTIONS LLC 04/27/2023 8005002,284.66Regular 0.00 25911808 Invoice 04/27/2023 OPERATING SUPPLIES MAR 2,284.660.00 10577 ORANGE COUNTY ASSOCIATION OF HEALTH UNDERWRITERS04/27/2023 800501200.00Regular 0.00 2002256.021 Invoice 04/27/2023 REFUND PERMIT 5816 200.000.00 10280 ORANGE COUNTY SHERIFF S OFFICE 04/27/2023 800502123.34Regular 0.00 04/14/2023 Invoice 04/21/2023 LOF 30-2019-01097622-CL-CL-CJC PPE 04/14… 123.340.00 10629 PRESTIGE DEVELOPMENT 04/27/2023 8005032,250.00Regular 0.00 RESB-04-22-53976 Invoice 04/27/2023 REFUND C&D DEPOSIT 2,250.000.00 10621 RENUKA DESAI 04/27/2023 80050430.00Regular 0.00
2002305.021 Invoice 04/27/2023 REFUND SPRING INTO THE 70'S DANCE 11626 30.000.00 10611 SCOTT VOIGTS 04/27/2023 80050597.30Regular 0.00
REIMB 04/17/2023 Invoice 04/27/2023 TRAVEL REIMB ACC-OC ADVOCACY CONF 3/6… 97.300.00 THB004894 SEAN MCGOVERN 04/27/2023 800506119.02Regular 0.00 04/18/2023 Invoice 04/27/2023 REIMB SWLF NEIGHBORHOOD IMPROV TASK… 119.020.00 10325 SHELTERCLEAN SERVICES INC 04/27/2023 8005074,463.21Regular 0.00 735941 Invoice 04/27/2023 BUS SHELTER MAINTENANCE MAR 4,095.130.00 735942 Invoice 04/27/2023 BUS SHELTER REPAIRS MAR 368.080.00 10574 SHVETA JAIN 04/27/2023 800508450.00Regular 0.00
2002244.021 Invoice 04/27/2023 REFUND PERMIT 5682 450.000.00 10327 SKYHAWKS SPORTS ACADEMY 04/27/2023 80050910,741.50Regular 0.00 11413 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 927.500.00 11414 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 920.500.00 11415 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 1,018.500.00 11416 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 619.500.00 11418 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 920.500.00 11419 Invoice 04/27/2023 WINTER CLASS PAYMENT 1,302.000.00 11420 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 609.000.00 11421 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 1,029.000.00 11423 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 511.000.00 11424 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 826.000.00 11426 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 815.500.00 11428 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 623.000.00 11429 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 619.500.00 10329 SO CAL INDUSTRIES 04/27/2023 800510727.31Regular 0.00 623764 Invoice 04/27/2023 BUNNY BLAST PORTALET RENTALS 03/31 - 0… 727.310.00 10335 SOUTHERN CALIFORNIA EDISON 04/27/2023 80051111,736.69Regular 0.00 3611 04/13/2023 Invoice 04/27/2023 PARK UTILITIES MAR PARKS, MPS, LFSP, BUS … 11,736.690.00 10539 STANTEC CONSULTING SERVICES INC 04/27/2023 8005122,890.00Regular 0.00 2066381 Invoice 04/27/2023 TRAFFIC MODELING LFTM 5 YR UPDATE MAR 2,890.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS04/27/2023 800513550.60Regular 0.00 99972 Invoice 04/27/2023 BUSINESS CARDS 550.600.00
10346 SUPER SOCCER STARS 04/27/2023 8005146,403.60Regular 0.00 11386 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 402.500.00 11387 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 483.000.00 11388 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 1,262.800.00 11389 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 879.900.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 11392 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 772.800.00 11394 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 579.600.00 11395 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 289.800.00 11396 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 193.200.00 11397 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 776.300.00 11398 Invoice 04/27/2023 WINTER INSTRUCTOR PAYMENT 473.900.00 11399 Invoice 04/27/2023 WINTER CLASS INSTRUCTOR PAYMENT 289.800.00 10350 SWANK MOTION PICTURES INC 04/27/2023 8005152,160.00Regular 0.00 BO 2036117 Invoice 04/27/2023 MOVIES IN THE PARK MOVIE LICENSE 2,160.000.00 10641 THE LOFTCRAFTERS INC 04/27/2023 8005166,795.00Regular 0.00 RESB-01-23-58757 Invoice 04/27/2023 REFUND C&D DEPOSIT 1,860.000.00 RESB-09-22-56605 Invoice 04/27/2023 REFUND C&D DEPOSIT 2,715.000.00 RESB-12-22-58208 Invoice 04/27/2023 REFUND C&D DEPOSIT 2,220.000.00 10366 THOMAS J O CONNELL 04/27/2023 8005171,655.60Regular 0.00 INV-2023-131 Invoice 04/27/2023 REPLACE CIRCUT BREAKERS MAR PITTSFORD… 220.880.00 INV-2023-132 Invoice 04/27/2023 INSTALL LIGHTS/BALLASTS MAR HEROES PA… 549.510.00 INV-2023-133 Invoice 04/27/2023 INSTALL OUTLET COVERS MAR NATURE PARK 138.170.00 INV-2023-134 Invoice 04/27/2023 REPAIR OUTLET BOX MAR HEROES PARK 259.840.00 INV-2023-135 Invoice 04/27/2023 OUTLET REPLACED MAR SKATE PARK 194.880.00 INV-2023-136 Invoice 04/27/2023 REPAIR TIMER MAR RIMGATE PARK 292.320.00 10607 TIFFNEY BECKLOFF 04/27/2023 800518310.00Regular 0.00 2002297.021 Invoice 04/27/2023 REFUND PERMIT 4999 310.000.00 10632 TIMOTHY YOUNG 04/27/2023 8005193,000.00Regular 0.00 RESB-11-21-50893 Invoice 04/27/2023 REFUND C&D DEPOSIT 3,000.000.00 THB004881 TRAN TRAN 04/27/2023 800520185.00Regular 0.00 04/17/2023 Invoice 04/27/2023 REIMBURSE FOR APWA COMP STREETS & TE… 185.000.00 10382 TYLER TECHNOLOGIES INC 04/27/2023 80052131,556.50Regular 0.00 025-408647 Invoice 04/27/2023 CORE SUBSCRIPTION FEES 10/22 - 9/23 24,894.000.00 025-408890 Invoice 04/27/2023 CHART OF ACCOUNTS FOR INCODE JAN 2023 487.500.00 025-410528 Invoice 04/27/2023 DATA CONVERSION 3,250.000.00 025-411257 Invoice 04/27/2023 REV & REC DATA TO SOURCE SYSTEM JAN 2… 2,925.000.00 10391 US BANK PARS 04/27/2023 8005222,225.63Regular 0.00 04/14/2023 Invoice 04/21/2023 PARS CONT PPE 02/17/2023 2,225.630.00 10392 US DEPT OF TREASURY 04/27/2023 800523888.03Regular 0.00 04/14/2023 Invoice 04/21/2023 AGENCY TRACKING WG2122418 PPE 04/14/… 888.030.00 10398 VERIZON WIRELESS 04/27/2023 800524196.28Regular 0.00 9931993248 Invoice 04/27/2023 PARKS PRIVATE VPN FOR CCTV MAR 196.280.00 10400 VISION SERVICE PLAN 04/27/2023 8005252,003.30Regular 0.00 817637346 Invoice 04/21/2023 VISION INSURANCE APR 2023 2,003.300.00 10624 VIVIAN GLICK 04/27/2023 800526150.00Regular 0.00
2002312.021 Invoice 04/27/2023 REFUND HOMETOWN HEROES BANNER PR… 150.000.00 10406 WALLACE & ASSOCIATES 04/27/2023 80052733,991.00Regular 0.00 16639 Invoice 04/27/2023 CA/CI EL TORO PORTOLA INTERSECTION M… 32,015.000.00 16641 Invoice 04/27/2023 CA/CI BAKE & BAFFIN BAY MAR MEADOWS … 535.000.00 16642 Invoice 04/27/2023 CA/CI EL TORO / PORTOLA PARK LIGHTING … 1,441.000.00 10506 WEST COAST ARBORISTS INC 04/27/2023 80052811,275.00Regular 0.00 198365 Invoice 04/27/2023 TREE MAINTENANCE 03/16 - 03/31 11,275.000.00 THB001629 WILLIAM BARRY 04/27/2023 80052945.98Regular 0.00 04/19/2023 Invoice 04/27/2023 MILEAGE REIMBURSEMENT MARCH 2023 45.980.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10631 YS DESIGN & ASSOCIATES, INC 04/27/2023 800530900.00Regular 0.00 COMB-04-22-539… Invoice 04/27/2023 REFUND C&D DEPOSIT 900.000.00 10000 A SOURCE OF PRIDE 05/04/2023 80053150.75Regular 0.00 9110648 Invoice 05/04/2023 UNIFORM NAMETAGS OCSD BERRYMAN, ST… 50.750.00 10001 ABTECH TECHNOLOGIES INC 05/04/2023 800532190.53Regular 0.00 2304042-IN Invoice 05/04/2023 COMPUTER REPLACEMENT PARTS 190.530.00 THB001587 ADRIAN GRIJALVA 05/04/2023 80053376.64Regular 0.00 03/31/2023 Invoice 05/04/2023 MILEAGE REIMBURSE JAN - MAR 2023 76.640.00 10009 AGE WELL SENIOR SERVICES 05/04/2023 8005348,050.00Regular 0.00 JAN - MAR 2023 C… Invoice 05/04/2023 CDBG SUBRECIPIENT 3RD QTR 1,800.000.00 JAN - MAR 2023 M…Invoice 05/04/2023 CDBG-CV SUBRECIPIENT 3RD QTR MEALS ON… 6,250.000.00 10017 ALL CITY MANAGEMENT 05/04/2023 8005358,148.90Regular 0.00 84930 Invoice 05/04/2023 CROSSING GUARD SERVICES 4/2 - 4/15/23 8,148.900.00 10022 ALZHEIMER S ORANGE COUNTY 05/04/2023 8005361,250.00Regular 0.00 3RD QTR 2023 Invoice 05/04/2023 CDBG SUBRECIPIENT 3RD QTR SO CO ADULT… 1,250.000.00 10028 AMERINAT 05/04/2023 800537501.00Regular 0.00
FS-5636 Invoice 05/04/2023 REHAB LOAN FEES - STACK 501.000.00 10645 ANDREW T STEIN 05/04/2023 8005383,050.21Regular 0.00 28792 Invoice 05/04/2023 CUSTOM GIVEAWAYS FOR 4TH OF JULY PAR… 3,050.210.00 10650 ANTHONY RAMIREZ 05/04/2023 800539144.00Regular 0.00 04/18/2023 Invoice 05/04/2023 REIMBURSEMENT FOR MOTORCYCLE GAS 144.000.00 10043 AT&T 05/04/2023 8005401,287.10Regular 0.00
3944 0481458703 Invoice 05/04/2023 INTERNET SERVICE APR 1,287.100.00 10044 AT&T CALNET3 05/04/2023 800541338.41Regular 0.00
339 000019803328 Invoice 05/04/2023 ANALOG PHONE LINES APR CIVIC CENTER 338.410.00 10051 BARRIOS & ASSOCIATES LLC 05/04/2023 8005427,118.58Regular 0.00 2304-410 Invoice 05/04/2023 PROFESSIONAL SERVICES MAR COMMUNITY… 7,118.580.00 10502 BKF ENGINEERS 05/04/2023 80054321,053.50Regular 0.00 23041208 Invoice 05/04/2023 LOS ALISOS/MUIRLANDS 2ND LEFT TURN DE… 21,053.500.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 05/04/2023 8005443,625.00Regular 0.00 8354182 Invoice 05/04/2023 MONTHLY MAINTENANCE APR CIVIC CENTER 3,625.000.00 10081 CAMINO HEALTH CENTER 05/04/2023 8005453,155.00Regular 0.00 3RD Q 2023 I P C Invoice 05/04/2023 CDBG SUBRECIPIENT 3RD QTR INDIGENT PR… 3,155.000.00 10087 CARRIER JOHNSON 05/04/2023 800546890.00Regular 0.00 39775 Invoice 05/04/2023 SENIOR CENTER PATIO COVER JAN 890.000.00 10088 CCH INCORPORATED 05/04/2023 8005473,580.00Regular 0.00 5413984239 Invoice 05/04/2023 ACCOUNTING SYSTEM 2023-2024 3,580.000.00 10646 CHARITY HILL 05/04/2023 800548996.69Regular 0.00
040123-03 Invoice 05/04/2023 BUNNY BLAST BALLOON ARCH 4/1 996.690.00 10101 COASTAL LOCKSMITH INC 05/04/2023 800549502.49Regular 0.00 2886 Invoice 05/04/2023 LOCKSMITH SERVICES MAR DISPENSARY CAS… 502.490.00 10106 COST RECOVERY SYSTEMS INC 05/04/2023 8005509,750.00Regular 0.00 2023-15 Invoice 05/04/2023 ANNUAL STATE MANDATE CLAIM PREP SVCS… 9,750.000.00 10109 COUNTY OF ORANGE TREASURER TAX 05/04/2023 8005511,649,698.28Regular 0.00 SC13793 Invoice 05/04/2023 QUARTERLY COST ALLOCATION 04/01/23 - 0… 11,543.000.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount SH 65234 Invoice 05/04/2023 LAW ENFORCEMENT MAY 1,638,155.280.00 10113 CROWN FACILITY SOLUTIONS 05/04/2023 8005521,098.08Regular 0.00 1634 Invoice 05/04/2023 JANITORIAL SERVICES COMM CENTER PERM… 368.490.00 1635 Invoice 05/04/2023 JANITORIAL SERVICES COMM CENTER PERM… 729.590.00 10114 CUCA S MEXICAN FOOD 05/04/2023 800553905.10Regular 0.00 223-259 Invoice 05/04/2023 SNR CLUBHOUSE THURSDAY LUNCH FEB 905.100.00 10126 DIVISION OF THE STATE 05/04/2023 800554211.20Regular 0.00 04/24/2023 Invoice 05/04/2023 2023 CASP FEE 1ST QTR 211.200.00 10135 EL TORO ANIMAL HOSPITAL 05/04/2023 80055550.00Regular 0.00 284684 Invoice 05/04/2023 RESPONSIBLE PET OWNERSHIP PROGRAM 50.000.00 10138 ELEGANT CONSTRUCTION INC 05/04/2023 8005566,729.36Regular 0.00 PROGRESS PAYM… Invoice 05/04/2023 RETENTION RELEASE APR ARBOR ADA RAMP … 6,729.360.00 10151 FAIR HOUSING COUNCIL OF OC 05/04/2023 8005571,443.20Regular 0.00 3RD Q 2023 CDBG Invoice 05/04/2023 CDBG SUBRECIPIENT 3RD QTR LF FHC ED & … 1,443.200.00 10152 FAMILIES FORWARD 05/04/2023 8005582,746.39Regular 0.00 CDBG 3RD Q 2023… Invoice 05/04/2023 CDBG 3RD Q 2023 HOMELESS HOUSING SUP… 2,746.390.00 10652 FAN YANG 05/04/2023 800559110.00Regular 0.00
04/26/2023 Invoice 05/04/2023 REFUND 11518 SKYHAWKS HOOPSTER TOTS 110.000.00 10161 FIRST AMERICAN TITLE COMPANY 05/04/2023 8005601,742.00Regular 0.00 1602-1602114364 Invoice 05/04/2023 TITLE REPORT FOR SERRANO SUMMIT SALE … 1,742.000.00 10653 FRENCH BAGUETTE INC 05/04/2023 8005619,000.00Regular 0.00 COMB-08-22-558… Invoice 05/04/2023 REFUND C&D DEPOSIT 9,000.000.00 10181 HDL COREN & CONE 05/04/2023 8005624,562.50Regular 0.00 SIN027385 Invoice 05/04/2023 4TH QTR CONTRACT SERVICES - PROPERTY T… 4,562.500.00 10647 IMPERIAL PAINTING COMPANY 05/04/2023 8005639,990.00Regular 0.00 1633 Invoice 05/04/2023 INTERIOR PAINTING LFSP RECREATION BLDG… 9,990.000.00 10454 INNOVATIVE CLEANING SERVICES INC 05/04/2023 80056432,383.63Regular 0.00 27013 Invoice 05/04/2023 MONTHLY JANITORIAL SERVICES CIVIC CENT… 32,383.630.00 10196 IRV SEAVER MOTORCYCLES 05/04/2023 800565223.81Regular 0.00 20230783 Invoice 05/04/2023 VEHICLE REPAIR 2020 BMW WB10J6305L6D… 223.810.00 10200 JAMES L BLACKBURN 05/04/2023 80056657.76Regular 0.00 30449 Invoice 05/04/2023 BUSINESS CARDS APR BERRYMAN 57.760.00 10203 JAMEY CLARK INC 05/04/2023 8005671,547.21Regular 0.00 73835 Invoice 05/04/2023 ELECTRICAL BOX REPAIRS APR LFSP 170.000.00 73836 Invoice 05/04/2023 RESTROOM PLUMBING REPAIRS APR EL TOR… 536.620.00 73838 Invoice 05/04/2023 REPAIR DIAPER CHANGING STATION APR LF… 255.000.00 73839 Invoice 05/04/2023 RESTROOM PLUMBING REPAIR APR LFSP 381.840.00 73841 Invoice 05/04/2023 RESTROOM PLUMBING REPAIR APR PITTSFO… 203.750.00 10648 JENNIFER MITCHELL 05/04/2023 8005682,700.00Regular 0.00 23032 Invoice 05/04/2023 CARRIAGE RENTALS 4TH OF JULY PARADE 2,700.000.00 10655 KOSMONT & ASSOCIATES INC 05/04/2023 8005695,120.70Regular 0.00 2303.13-001 Invoice 05/04/2023 ECON DEVELOPMENT STRATEGIC PLAN MAR… 5,120.700.00 THB001498 LORETTA HERRIN 05/04/2023 8005701,000.00Regular 0.00 04/27/2023 Invoice 05/04/2023 TRAVEL REIMBURSE CPRS ANNUAL CONF 4/2… 1,000.000.00 10250 MONOGRAM MAGIC 05/04/2023 80057157.93Regular 0.00 10173 Invoice 05/04/2023 UNIFORMS MAGALLON CHAVEZ FOWLER M… 57.930.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10262 NEOGOV 05/04/2023 800572480.43Regular 0.00
INV-34747 Invoice 05/04/2023 ANNUAL SUBSCRIPTION 8/16/23 - 8/15/24 480.430.00 10273 OCCUPATIONAL HEALTH CENTERS 05/04/2023 80057384.00Regular 0.00 78892393 Invoice 05/04/2023 PRE-EMPLOYMENT PHYSICAL & TESTING APR 84.000.00 10276 ONWARD ENGINEERING 05/04/2023 80057434,065.00Regular 0.00 6829 Invoice 05/04/2023 LAKE FOREST DR RESURFACING DESIGN MAR 25,875.000.00 6830 Invoice 05/04/2023 TRABUCO RD RESURFACING DESIGN MAR 2,127.500.00 6831 Invoice 05/04/2023 PHASE 14 ADA ACCESS RAMP IMPRV PROJE… 6,062.500.00 10284 PATTY NORTHCOTT 05/04/2023 8005751,120.00Regular 0.00 00135 Invoice 05/04/2023 BOARD UP SERVICES MAR DISPENSARY CASE… 1,120.000.00 10303 RALPH ANDERSEN & ASSOCIATES 05/04/2023 80057614,800.00Regular 0.00 INV-04232 Invoice 05/04/2023 CLASS AND COMP ANALYSIS MAR 14,800.000.00 10329 SO CAL INDUSTRIES 05/04/2023 800577114.28Regular 0.00 625984 Invoice 05/04/2023 PORTALET RENTALS 04/18 - 05/15 114.280.00 10333 SOUTH COUNTY OUTREACH 05/04/2023 80057810,337.72Regular 0.00 3RD Q 2023 HHP Invoice 05/04/2023 CDBG SUBRECIPIENT 3RD QTR HUNGER & H… 4,161.250.00 CDBG-CV 3RD Q 2… Invoice 05/04/2023 CDBG-CV 3RD Q 2023 HUNGER & HOMELESS… 6,176.470.00 10335 SOUTHERN CALIFORNIA EDISON 05/04/2023 8005797,545.82Regular 0.00 5025 04/17/2023 Invoice 05/04/2023 TRAFFIC SIGNAL UTILITIES MAR 7,545.820.00 10338 SOUTHERN CALIFORNIA SHREDDING 05/04/2023 800580660.00Regular 0.00 223821 Invoice 05/04/2023 SHREDDING SERVICES MAR ID THEFT 660.000.00 10353 TAIT & ASSOCIATES INC 05/04/2023 80058138,130.00Regular 0.00 157799 Invoice 05/04/2023 EL TORO ROAD RAISED MEDIANS MAR 4,730.000.00 157800 Invoice 05/04/2023 ARTERIAL MEDIAN DESIGN MAR 15,508.750.00 157816 Invoice 05/04/2023 JERONIMO/EL TORO WIDENING MAR 817.500.00 157817 Invoice 05/04/2023 BAKE/BAFFIN BAY MEDIAN IMPROV MAR 8,763.750.00 157818 Invoice 05/04/2023 EL TORO ROAD RESURFACING MAR 875.000.00 157819 Invoice 05/04/2023 BAKE PARKWAY RESURFACING MAR 7,435.000.00 10641 THE LOFTCRAFTERS INC 05/04/2023 8005821,230.00Regular 0.00 RESB-01-23-58718 Invoice 05/04/2023 REFUND C&D DEPOSIT 1,230.000.00 10649 TOLL BROS INC 05/04/2023 800583465,325.18Regular 0.00 RESB-01-22-52177 Invoice 05/04/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-03-22-53193 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,393.070.00 RESB-03-22-53194 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,393.070.00 RESB-03-22-53195 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-03-22-53196 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-03-22-53197 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-03-22-53198 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-03-22-53199 Invoice 05/04/2023 REFUND C&D DEPOSIT 6,333.300.00 RESB-03-22-53200 Invoice 05/04/2023 REFUND C&D DEPOSIT 6,333.300.00 RESB-03-22-53329 Invoice 05/04/2023 REFUND C&D DEPOSIT 6,804.810.00 RESB-03-22-53330 Invoice 05/04/2023 REFUND C&D DEPOSIT 7,611.120.00 RESB-03-22-53332 Invoice 05/04/2023 REFUND C&D DEPOSIT 7,368.390.00 RESB-03-22-53335 Invoice 05/04/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-03-22-53336 Invoice 05/04/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-04-22-53433 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-04-22-53434 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-04-22-53438 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-04-22-53439 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-04-22-53440 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-04-22-53441 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-04-22-53444 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,325.000.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount RESB-04-22-53445 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-04-22-53446 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-04-22-53447 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-04-22-53448 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-04-22-53449 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-04-22-53450 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-04-22-53847 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,345.640.00 RESB-04-22-53848 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-04-22-53849 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-04-22-53851 Invoice 05/04/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-04-22-53852 Invoice 05/04/2023 REFUND C&D DEPOSIT 6,333.300.00 RESB-05-22-54092 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-05-22-54093 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-05-22-54094 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-05-22-54095 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-05-22-54096 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-05-22-54097 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-06-21-47529 Invoice 05/04/2023 REFUND C&D DEPOSIT 7,240.050.00 RESB-06-21-47530 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,711.000.00 RESB-06-21-47549 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,519.000.00 RESB-06-21-47582 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-07-22-55447 Invoice 05/04/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-07-22-55448 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-07-22-55449 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-07-22-55450 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-07-22-55451 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-07-22-55452 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-11-21-50711 Invoice 05/04/2023 REFUND C&D DEPOSIT 6,397.470.00 RESB-11-21-50734 Invoice 05/04/2023 REFUND C&D DEPOSIT 8,883.000.00 RESB-11-21-50737 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,519.000.00 RESB-12-21-51018 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-12-21-51019 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-12-21-51021 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-12-21-51022 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-12-21-51025 Invoice 05/04/2023 REFUND C&D DEPOSIT 9,965.880.00 **Void** 05/04/2023 8005840.00Regular 0.00
10372 TRABUCO CANYON WATER DISTRICT 05/04/2023 800585135.11Regular 0.00 04/14/2023 Invoice 05/04/2023 MPS UTILITY EL TORO RD/PORTOLA METER … 135.110.00 10595 TRANSTECH ENGINEERS, INC 05/04/2023 8005864,292.50Regular 0.00 20231927 Invoice 05/04/2023 SENIOR CENTER PATIO COVER FEB 2,542.500.00 20232436 Invoice 05/04/2023 SENIOR CENTER PATIO COVER MAR 1,750.000.00 10398 VERIZON WIRELESS 05/04/2023 8005871,342.25Regular 0.00 9932388667 Invoice 05/04/2023 CELLULAR PHONES AND DATA SERVICES APR 1,342.250.00 10403 VOCATIONAL VISIONS INC 05/04/2023 8005881,250.00Regular 0.00 3RD Q 2023 CDBG …Invoice 05/04/2023 CDBG SUBRECIPIENT 3RD QTR INTEGRATED … 1,250.000.00 10651 XIAOSHAN WU 05/04/2023 800589750.00Regular 0.00
2002325.021 Invoice 05/04/2023 REFUND PERMIT 6215 250.000.00 2002326.021 Invoice 05/04/2023 REFUND PERMIT 6215 500.000.00 10481 YIFTEE INC 05/04/2023 800590564,000.00Regular 0.00 4913 Invoice 05/04/2023 YIFTEE BOGO PHASE 2 564,000.000.00 10002 AC LANDSCAPE INC 05/11/2023 8005914,818.33Regular 0.00 21325 Invoice 05/11/2023 BACK FLOW REPAIR MAY BORREGO PARK 4,818.330.00 10028 AMERINAT 05/11/2023 800592910.00Regular 0.00
LPM-22-002645 Invoice 05/11/2023 MONTHLY REHAB LOANS OCT 2022 910.000.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10028 AMERINAT 05/11/2023 800593950.00Regular 0.00
LPM-22-003171 Invoice 05/11/2023 MONTHLY REHAB LOANS DEC 2022 950.000.00 10028 AMERINAT 05/11/2023 8005941,000.00Regular 0.00
LPM-22-002382 Invoice 05/11/2023 MONTHLY REHAB LOANS SEP 2022 1,000.000.00 10028 AMERINAT 05/11/2023 800595910.00Regular 0.00
LPM-23-000218 Invoice 05/11/2023 MONTHLY REHAB LOANS JAN 2023 910.000.00 10028 AMERINAT 05/11/2023 8005961,100.00Regular 0.00
LPM-22-002121 Invoice 05/11/2023 MONTHLY REHAB LOANS AUG 2022 1,100.000.00 10028 AMERINAT 05/11/2023 800597865.00Regular 0.00
LPM-23-000481 Invoice 05/11/2023 MONTHLY REHAB LOANS FEB 2023 865.000.00 10028 AMERINAT 05/11/2023 800598501.00Regular 0.00
FS-5626 Invoice 05/11/2023 REHAB LOAN FEES - WEAVER 501.000.00 10037 AQUABIO ENVIRONMENTAL 05/11/2023 8005993,095.00Regular 0.00 101730 Invoice 05/11/2023 LAKE MAINTENANCE APR VETERANS PARK 3,095.000.00 10038 ARCADIAN BANK 05/11/2023 80060030,000.00Regular 0.00 PRICE 04/26/2023 Invoice 05/11/2023 REHAB LOAN PRICE 30,000.000.00 10038 ARCADIAN BANK 05/11/2023 80060130,000.00Regular 0.00 LOPEZ 04/26/2023 Invoice 05/11/2023 REHAB LOAN FEE - LOPEZ 30,000.000.00 10038 ARCADIAN BANK 05/11/2023 80060215,000.00Regular 0.00 XANTHOPOULOS … Invoice 05/11/2023 REHAB LOAN XANTHOPOULOS 15,000.000.00 10044 AT&T CALNET3 05/11/2023 80060350.88Regular 0.00
157 000019854739 Invoice 05/11/2023 PARK UTILITIES APR 50.880.00 10055 BEST BEST & KRIEGER LLP 05/11/2023 80060478,887.42Regular 0.00 23-03 Invoice 05/11/2023 LEGAL SERVICES MAR 78,887.420.00 10569 BLACK O'DOWD AND ASSOCIATES, INC. 05/11/2023 8006051,950.00Regular 0.00 23-3005-2 Invoice 05/11/2023 OFFICE REDESIGN LFSP APR 1,950.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 05/11/2023 800606148,810.14Regular 0.00 8277255 Invoice 05/11/2023 IRRIGATION SIDEWALK REPAIR JAN REGENC… 14,729.400.00 8354170 Invoice 05/11/2023 MONTHLY MAINTENANCE APR LFSP 56,725.030.00 8354171 Invoice 05/11/2023 MONTHLY MAINTENANCE APR SPORTS PAR… 77,355.710.00 10074 CALIFORNIA STATE DISBURSEMENT 05/11/2023 800607149.30Regular 0.00 PPE 04/28/2023 Invoice 05/05/2023 REMIT ID 200000002413681 SDU/TRIBAL 06… 149.300.00 10079 CALPERS LONG TERM CARE PROGRAM 05/11/2023 800608238.85Regular 0.00 14886372 Invoice 05/05/2023 EE CONT PPE 05/12/2023 238.850.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 05/11/2023 800609206.50Regular 0.00 04/28/2023 Invoice 05/05/2023 EE CONT PPE 04/28/2023 206.500.00 10101 COASTAL LOCKSMITH INC 05/11/2023 800610436.24Regular 0.00 2914 Invoice 05/11/2023 LOCK SMITH SERVICES APR DISPENSARY CAS… 436.240.00 10108 COUNTY OF ORANGE 05/11/2023 800611130,474.00Regular 0.00 JAN - MAR 2023 Invoice 05/11/2023 SANTIAGO CANYON ROAD FEES FOR JAN TO… 130,474.000.00 10113 CROWN FACILITY SOLUTIONS 05/11/2023 8006124,470.12Regular 0.00 1320 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 5311 … 498.490.00 1321 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 5421 … 368.490.00 1445 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 5806 … 498.490.00 1452 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 5340 … 368.490.00 1462 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 4654 … 368.490.00 1470 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 5962 … 368.490.00 Item: 4
37 Check Report Date Range: 04/01/2023 - 05/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 1473 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 6031 … 498.490.00 1638 Invoice 05/11/2023 JANITORIAL SERVICES PAC PERMIT 5286 04/… 413.600.00 1647 Invoice 05/11/2023 JANITORIAL SERVICES PAC PERMIT 5743 04/… 413.600.00 1652 Invoice 05/11/2023 JANITORIAL SERVICES COMTR PERMIT 5776 … 498.490.00 1723 Invoice 05/11/2023 JANITORIAL SERVICES PAC PERMIT 5743 05/… 75.000.00 1738 Invoice 05/11/2023 JANITORIAL SERVICES PAC 05/03 100.000.00 10658 DARCIE MAGINO 05/11/2023 8006131,085.00Regular 0.00 2002341.021 Invoice 05/11/2023 REFUND PERMIT 5286 1,085.000.00 10128 DMC ENGINEERING INC 05/11/2023 8006141,440.00Regular 0.00 03-23-020 Invoice 05/11/2023 1299-05 BROKEN BOW DRAINAGE REPAIR P… 1,440.000.00 10134 ECONOMICS INC 05/11/2023 80061518,835.52Regular 0.00 2021-22.21 Invoice 05/11/2023 PROFESSIONAL SERVICES SOLID WASTE & SB… 7,305.820.00 2022.14 Invoice 05/11/2023 PROFESSIONAL SERVICES RFP SOLID WASTE… 11,529.700.00 10137 EL TORO WATER DISTRICT 05/11/2023 80061617,074.14Regular 0.00 23-03 Invoice 05/11/2023 WATER SERVICES LFSP/MPS/PARKS MAR 7,421.150.00 23-04 Invoice 05/11/2023 WATER SERVICES LFSP/MPS/PARKS APR 9,652.990.00 10143 ERIC WINTER 05/11/2023 800617752.10Regular 0.00
6044 Invoice 05/11/2023 AV SERVICES FOR CITY COUNCIL 04/04 & 04… 752.100.00 10153 FAMILY ASSISTANCE MINISTRIES 05/11/2023 8006180.60Regular 0.00 05/03/2023 Invoice 05/11/2023 BALANCE OF 01/15/23 CDBG-CV HH SRVCS … 0.600.00 10155 FASTSIGNS OF LAKE FOREST 05/11/2023 80061954.25Regular 0.00 2016-15592 BAL Invoice 05/11/2023 BAL OFR EV SIGNS APR CIVIC CENTER 2016-1… 54.250.00 10441 FERNANDO ALVAREZ JR KIDTASTIC BUBBLES LLC 05/11/2023 800620450.00Regular 0.00 04/28/2023 Invoice 05/11/2023 SUMMER ACTIVITY 6/13 450.000.00 10178 HABITAT RESTORATION SCIENCES 05/11/2023 8006213,000.00Regular 0.00 12872 Invoice 05/11/2023 SLOPE LANDSCAPE / MITIGATION MAR CIVIC… 1,500.000.00 12881 Invoice 05/11/2023 SLOPE LANDSCAPE / MITIGATION AOR CIVIC… 1,500.000.00 10576 ILKAY SEPULVEDA 05/11/2023 80062250.00Regular 0.00 2002343.021 Invoice 05/11/2023 REFUND PERMIT 6074 50.000.00 10195 IP VIDEO SPECIALISTS 05/11/2023 800623199.00Regular 0.00 6335 Invoice 05/11/2023 VIDEO STREAMING SERVICE MAY SKATE PARK 199.000.00 10197 IRVINE RANCH WATER DISTRICT 05/11/2023 80062435,289.81Regular 0.00 23-03 Invoice 05/11/2023 WATER SERVICES MAR CC, LFSP, MPS, PARKS 14,422.130.00 23-04 Invoice 05/11/2023 WATER SERVICES APR CC, LFSP, MPS, PARKS 20,867.680.00 10199 JACOB GREEN 05/11/2023 80062529,741.67Regular 0.00 2244 Invoice 05/11/2023 LOCAL HAZARD MITIGATION PLAN CONSULT… 29,741.670.00 10200 JAMES L BLACKBURN 05/11/2023 800626251.81Regular 0.00 30480 Invoice 05/11/2023 EMERGENCY PREPAREDNESS -PET EXPO- PET… 251.810.00 10223 KONICA MINOLTA BUSINESS 05/11/2023 8006273,856.40Regular 0.00 283482490 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT SENI… 213.900.00 283482562 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT CITY … 164.170.00 283482663 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT 1A C… 255.990.00 283482843 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT POLI… 60.640.00 283483004 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT BLDG… 350.030.00 283483011 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT SPOR… 71.400.00 283483096 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE OCT 2A C… 134.430.00 284002066 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV POLI… 87.900.00 284002068 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV SPO… 49.430.00 284002155 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV CITY… 71.680.00 284002347 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV BLDG… 312.760.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 284002521 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV SEN… 385.660.00 284002715 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV 1A … 216.230.00 284002804 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV 2B C… 79.660.00 284002809 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE NOV 2A … 157.580.00 284554981 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC SPOR… 44.010.00 284555085 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC CITY … 99.510.00 284555263 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC 2A C… 307.480.00 284555437 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC 1A C… 213.290.00 284555525 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC 2B C… 11.490.00 284555624 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC POLI… 53.800.00 284555808 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC BLDG… 351.270.00 284555809 Invoice 05/11/2023 COPIER MONTHLY MAINTENANCE DEC SENI… 164.090.00 10224 KONICA MINOLTA PREMIER FINANCE 05/11/2023 8006281,011.43Regular 0.00 79689695 Invoice 05/11/2023 COPIER LEASE MAY 2023 1,011.430.00 THB001888 LISA BERGLUND 05/11/2023 80062960.00Regular 0.00 05/03/2023 Invoice 05/11/2023 REIMBURSE GIFTCARD FOR CITY COUNCIL S… 60.000.00 THB001734 MICHELLE CISNEROS 05/11/2023 800630175.73Regular 0.00 05/08/2023 Invoice 05/11/2023 TRAVEL REIMB LCW ANNL CONF SAN DIEGO … 175.730.00 10468 MISSIONSQUARE 05/11/2023 80063112,803.03Regular 0.00 04/28/2023 Invoice 05/05/2023 DEFERRED COMP PPE 04/28/2023 ACCT 303… 12,803.030.00 THB004946 NAZILA MOKARRAM 05/11/2023 80063270.09Regular 0.00 05/09/2023 Invoice 05/11/2023 MILEAGE REIMBURSEMENT 01/01/2023 - 05… 70.090.00 10657 NITA DESAI 05/11/2023 800633400.00Regular 0.00
2002336.021 Invoice 05/11/2023 REFUND PERMIT 5775 400.000.00 10284 PATTY NORTHCOTT 05/11/2023 8006341,750.00Regular 0.00 00137 Invoice 05/11/2023 BOARD UP SERVICES APR DISPENSARY CASE … 1,750.000.00 10287 PITNEY BOWES INC 05/11/2023 800635899.21Regular 0.00 3106063471 Invoice 05/11/2023 POSTAGE METER LEASE 02/28/2023 - 05/27… 899.210.00 10305 RANCHO VIEJO II HOA 05/11/2023 800636840.00Regular 0.00 22702 05/03/2023 Invoice 05/11/2023 22702 MADRID HOA PAYMENT JUNE PTM-1… 420.000.00 22706 03/03/2023 Invoice 05/11/2023 22706 MADRID HOA PAYMENT JUNE PTM-1… 420.000.00 10312 RJM DESIGN GROUP INC 05/11/2023 8006372,730.66Regular 0.00 35467 Invoice 05/11/2023 CONSTRUCTION SUPPORT DEC 2022 PORTO… 653.000.00 35468 Invoice 05/11/2023 NEIGHBORHOOD PRKS IMPRVMNT PLN CON… 1,427.660.00 35528 Invoice 05/11/2023 CONSTRUCTION SUPPORT JAN PORTOLA PA… 650.000.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 05/11/2023 8006386,132.17Regular 0.00 0000562758 Invoice 05/11/2023 PUBLIC NOTICES MAR 6,132.170.00 10640 THY MERRITT 05/11/2023 800639126.32Regular 0.00
05/08/2023 Invoice 05/11/2023 TRAVEL REIMB CCAC ANNL CONF PALM SPR… 126.320.00 10376 TRIPEPI SMITH AND ASSOCIATES 05/11/2023 8006403,175.00Regular 0.00 9623 Invoice 05/11/2023 AV FOR PAC 01/17 AND 02/15 898.750.00 9855 Invoice 05/11/2023 AV FOR PASS THROUGH 3/6, 3/13, & 3/15-18 2,276.250.00 10385 UNDERGROUND SERVICE ALERT OF 05/11/2023 800641239.25Regular 0.00 420230385 Invoice 05/11/2023 UNDERGROUND SERVICES ALERT APR 239.250.00 10391 US BANK PARS 05/11/2023 8006421,966.77Regular 0.00 04/28/2023 Invoice 05/05/2023 PARS CONT PPE 04/28/2023 1,966.770.00 10392 US DEPT OF TREASURY 05/11/2023 800643888.03Regular 0.00 04/28/2023 Invoice 05/05/2023 AGENCY TRACKING WG2122418 888.030.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10656 VIDYADHAR VUPPULA 05/11/2023 800644250.00Regular 0.00 2002350.021 Invoice 05/11/2023 REFUND PERMIT 5776 250.000.00 10404 VONAGE BUSINESS 05/11/2023 8006458,319.11Regular 0.00 2244101 Invoice 05/11/2023 VOIP SYSTEM MAY CIVIC CENTER 7,774.150.00 2244102 Invoice 05/11/2023 VOIP SYSTEM MAY SPORTS PARK 476.060.00 2244103 Invoice 05/11/2023 VOIP SYSTEM MAY SKATE PARK 68.900.00 10405 VOYAGER FLEET SYSTEMS INC 05/11/2023 8006462,830.82Regular 0.00 8690611272317 Invoice 05/11/2023 CITY VEHICLE FUEL APR 2,830.820.00 10408 WESTAMERICA COMMUNICATIONS 05/11/2023 800647766.39Regular 0.00 356071 Invoice 05/11/2023 VINTAGE PARK COMMUNITY POST CARD 766.390.00 10659 YANG JAE LEE 05/11/2023 8006485,500.00Regular 0.00 12252 Invoice 05/11/2023 PAINT PROGRAM HELMS 5,500.000.00 10481 YIFTEE INC 05/11/2023 800649500.00Regular 0.00
4917 Invoice 05/11/2023 YIFTEE BOGO PHASE 2 MARKETING MATERI… 500.000.00 10665 ADVANCED PERMIT SERVICES 05/18/2023 80065014.40Regular 0.00 RPLMB-02-23-592… Invoice 05/18/2023 REFUND CANCELLED PERMIT RPLMB-02-23-… 14.400.00 10007 ADVANTAGE MAILING LLC 05/18/2023 80065129,966.78Regular 0.00 184462 Invoice 05/18/2023 SUMMER LEAFLET PRINTING 29,966.780.00 10471 ALL CITIES ENGINEERING INC 05/18/2023 80065231,294.42Regular 0.00 2305 Invoice 05/18/2023 RETENTION SAFE STEP IMPROVEMENT PROJ… 31,294.420.00 10023 AMAZING TENTS & EVENTS 05/18/2023 800653183.00Regular 0.00 8090 Invoice 05/18/2023 STATE OF THE CITY 2023 - COCKTAIL TABLES 183.000.00 10027 AMERICAN PLANNING ASSOCIATION SUBSCRIPTIONS05/18/2023 8006541,279.00Regular 0.00 051070-230402 Invoice 05/18/2023 MEMBERSHIP DUES FY 23-24 MANSUR 727.000.00 325615-230402 Invoice 05/18/2023 MEMBERSHIP DUES FY 23-24 LUNA 552.000.00 10028 AMERINAT 05/18/2023 800655560.00Regular 0.00
FS-5645 Invoice 05/18/2023 REHAB LOAN FEES - LOPEZ 560.000.00 10028 AMERINAT 05/18/2023 800656556.00Regular 0.00
FS-5644 Invoice 05/18/2023 REHAB LOAN FEES - PRICE 556.000.00 10490 AMY HARPER 05/18/2023 8006571,117.20Regular 0.00
11560 Invoice 05/18/2023 SPRING YIN YOGA INSTRUCTOR PAYMENT 1,117.200.00 10034 ANNEALTA GROUP 05/18/2023 8006585,520.62Regular 0.00 2786 Invoice 05/18/2023 DEVELOPMENT GRADING INSPECTION APR 2,790.310.00 2787 Invoice 05/18/2023 DEVELOPMENT GRADING INSPECTION APR 2,730.310.00 10038 ARCADIAN BANK 05/18/2023 800659130.00Regular 0.00 357 Invoice 05/18/2023 REHAB LOAN FEE STACK 130.000.00
10042 ASSURED TELEMATICS INC 05/18/2023 80066024.25Regular 0.00 108509 Invoice 05/18/2023 FLEET GPS UNITS MAY 24.250.00 10052 BEAR ELECTRICAL SOLUTIONS INC 05/18/2023 800661540.56Regular 0.00 18774 Invoice 05/18/2023 TRAFFIC MAINTENANCE RESPONSE MAR 20… 540.560.00 10493 BENJAMIN PREISENDORF 05/18/2023 800662240.00Regular 0.00 INV 008 Invoice 05/18/2023 THRIVE WELLNESS CLASS PERRSONAL TRAIN… 240.000.00 10663 BRAD LEE ALLEN 05/18/2023 800663500.00Regular 0.00 1 Invoice 05/18/2023 4TH OF JULY PARADE ENTERTAINMENT 500.000.00 10666 BRUNO DEL CASTILLO 05/18/2023 8006645,400.00Regular 0.00 RESB-12-21-51583 Invoice 05/18/2023 REFUND C&D DEPOSIT 5,400.000.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10091 CHARLES ABBOTT ASSOCIATES INC 05/18/2023 80066560,669.37Regular 0.00 65716 Invoice 05/18/2023 STREET MAINTENANCE APR 60,669.370.00 10101 COASTAL LOCKSMITH INC 05/18/2023 800666876.28Regular 0.00 2951 Invoice 05/18/2023 LOCKSMITH SERVICES MAY DISPENSARY CAS… 876.280.00 10104 CONVERGINT TECHNOLOGIES LLC 05/18/2023 8006672,010.00Regular 0.00 W1392910A Invoice 05/18/2023 CAMERA MAINTENANCE REQUEST (CONTIN… 1,080.000.00 W1489966 Invoice 05/18/2023 CAMERA MAINTENANCE REQUEST APR 930.000.00 10107 COSTAR REALTY INFORMATION INC 05/18/2023 800668395.82Regular 0.00 120328766 Invoice 05/18/2023 COMMERCIAL PROPERTIES NOW FRONT-END… 395.820.00 10579 CR&R INCORPORATED 05/18/2023 8006694,626.75Regular 0.00 000328639 Invoice 05/18/2023 DUMP DAY 03/18/2023 4,626.750.00 10113 CROWN FACILITY SOLUTIONS 05/18/2023 8006706,787.18Regular 0.00 1488 Invoice 05/18/2023 JANITORIAL SERVICES TOURNAMENT 03/18 -… 218.320.00 1654 Invoice 05/18/2023 JANITORIAL SERVICES TOURNAMENT 04/29 -… 218.320.00 1663 Invoice 05/18/2023 JANITORIAL SERVICES MAY 2023 5,220.130.00 1743 Invoice 05/18/2023 JANITORIAL SERVICES COM CTR PERMIT 606… 498.490.00 1744 Invoice 05/18/2023 JANITORIAL SERVICES PAC PERMIT 5134 05/… 413.600.00 1745 Invoice 05/18/2023 JANITORIAL SERVICES TOURNAMENT 05/06 -… 218.320.00 10549 CSG-NAM LLC 05/18/2023 8006712,380.80Regular 0.00 SOC124425 Invoice 05/18/2023 OPERATING SUPPLIES - 1ST FLOOR KITCHEN … 941.400.00 SOC127222 Invoice 05/18/2023 OPERATING SUPPLIES - POLICE SERVICES 4/6 623.760.00 SOC127224 Invoice 05/18/2023 OPERATING SUPPLIES - 2ND FLOOR KITCHEN… 793.660.00 SOC128009 Invoice 05/18/2023 OPERATING SUPPLIES - POLICE SERVICES 4/13 21.980.00 10123 DEWEY PEST CONTROL 05/18/2023 80067275.00Regular 0.00 15894257 Invoice 05/18/2023 MONTHLY SERVICE MAY SKATE PARK 40.000.00 15894259 Invoice 05/18/2023 MONTHLY SERVICE MAY HEROES PARK 35.000.00 10420 DIAMOND CONSTRUCTION & DESIGN 05/18/2023 80067360,969.34Regular 0.00 PROGRESS PAYM… Invoice 05/18/2023 PARKS RENO VINTAGE PARK PW2017-17D A… 60,969.340.00 10124 DIANA DIZON 05/18/2023 800674739.20Regular 0.00
11568 Invoice 05/18/2023 SPRING BIONERDS INSTRUCTOR PAYMENT 739.200.00 10465 EAGLE PUMP SERVICES INC 05/18/2023 8006759,677.95Regular 0.00 20230114 Invoice 05/18/2023 YARD PUMP REPAIR APR SPORTS PARK 6,827.450.00 20230115 Invoice 05/18/2023 PUMP REPAIR APR SPORTS PARK 2,850.500.00 10134 ECONOMICS INC 05/18/2023 80067616,398.85Regular 0.00 2021-22.22 Invoice 05/18/2023 PROFESSIONAL SERVICES SOLID WASTE & SB… 8,897.500.00 2022.15 Invoice 05/18/2023 PROFESSIONAL SERVICES JOINT RFP SOLID … 7,501.350.00 10138 ELEGANT CONSTRUCTION INC 05/18/2023 80067740,158.28Regular 0.00 PROG PAYMENT 9 Invoice 05/18/2023 NEIGHBORHOOD PARK RENOVATIONS PW2… 40,158.280.00 10147 EVER AFTER EVENT PRODUCTIONS 05/18/2023 800678934.50Regular 0.00 11569 Invoice 05/18/2023 SPRING DANCE CLASS INSTRUCTOR PAYMENT 186.900.00 11572 Invoice 05/18/2023 SPRING DANCE CLASS INSTRUCTOR PAYMENT 186.900.00 11575 Invoice 05/18/2023 SPRING DANCE CLASS INSTRUCTOR PAYMENT 311.500.00 11578 Invoice 05/18/2023 SPRING DANCE CLASS INSTRUCTOR PAYMENT 249.200.00 10156 FEDEX 05/18/2023 80067931.40Regular 0.00
7-993-85227 Invoice 05/18/2023 BAK/TRABUCO LFTM MAILING 31.400.00 10660 GLOBAL PAYMENTS INC 05/18/2023 8006802,000.00Regular 0.00 1015187 Invoice 05/18/2023 ACTIVENET REMOTE TRAINING 2,000.000.00 10664 HEATHER NOLAN 05/18/2023 8006811,250.00Regular 0.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 07042023-1 Invoice 05/18/2023 4TH OF JULY PARADE ENTERTAINMENT 1,250.000.00 10454 INNOVATIVE CLEANING SERVICES INC 05/18/2023 80068264,767.26Regular 0.00 26673 Invoice 05/18/2023 MONTHLY JANITORIAL SERVICES CIVIC CENT… 32,383.630.00 27202 Invoice 05/18/2023 MONTHLY JANITORIAL SERVICES CIVIC CENT… 32,383.630.00 10203 JAMEY CLARK INC 05/18/2023 8006831,399.32Regular 0.00 73865 Invoice 05/18/2023 UNCLOG URINAL APR BAKER RANCH PARK 127.500.00 73868 Invoice 05/18/2023 INSTALL SOAP DISPENSERS APR SPORTS PARK 631.300.00 73869 Invoice 05/18/2023 INSTALL BATHROOM LOCKS APR EL TORO P… 640.520.00 THB001772 JONATHAN VOLZKE 05/18/2023 8006841,734.97Regular 0.00 04/30/23 - 05/04/… Invoice 05/18/2023 TRAVEL REIMB CA ASSOC PIOS MONTERRERY… 1,734.970.00 10217 KENNETH CHAI 05/18/2023 8006852,282.00Regular 0.00 11562 Invoice 05/18/2023 SPRING YOUTH TRACK INSTRUCTOR PAYME… 1,207.500.00 11563 Invoice 05/18/2023 SPRING YOUTH TRACK NSTRUCTOR PAYMENT 1,074.500.00 10662 KIMLEY-HORN & ASSOC., INC. 05/18/2023 800686285.50Regular 0.00 SDP 04-22-5518 /… Invoice 05/18/2023 REFUND SDP 04-22-5518 / M-PSP 04-22-5519 285.500.00 10228 LAKE FOREST CHAMBER OF COMMERCE 05/18/2023 8006875,000.00Regular 0.00 Q404282023 Invoice 05/18/2023 CITY CHAMBER CONTRACT MAR - JUL 4TH P… 5,000.000.00 10229 LAKE FOREST EXPRESS WASH 05/18/2023 80068845.00Regular 0.00 1094 Invoice 05/18/2023 VEHICLE WASH APR 45.000.00
10478 LOCAL AGENCY ENGINEERING ASSOCIATES INC 05/18/2023 800689392.50Regular 0.00 23-350 Invoice 05/18/2023 JERONIMO/MUIRLANDS ARTERIAL SLURRY … 392.500.00 10235 LOOPNET 05/18/2023 800690356.00Regular 0.00
117549628-1 Invoice 05/18/2023 COMMERCIAL PROPERTIES NOW FRONT-END… 356.000.00 10240 MARYAM STEVENSON 05/18/2023 8006911,821.40Regular 0.00 11553 Invoice 05/18/2023 SPRING BOOT CAMP INSTRUCTOR PAYMENT 989.800.00 11554 Invoice 05/18/2023 SPRING BOOT CAMP INSTRUCTOR PAYMENT 831.600.00 10661 MYRIAM BARROS 05/18/2023 800692120.00Regular 0.00 2002356.021 Invoice 05/18/2023 REFUND SUPER SOCCER STARS ~ 11500 120.000.00 10265 NIEVES LANDSCAPE INC 05/18/2023 800693151,202.81Regular 0.00 74350 Invoice 05/18/2023 MONTHLY MAINTENANCE PASSIVE PARKS A… 69,575.840.00 74351 Invoice 05/18/2023 MP/SLOPES MONTHLY MAINTENANCE APR 68,637.490.00 74487 Invoice 05/18/2023 MULCH INSTALL EL TORO PARK APR 857.040.00 74488 Invoice 05/18/2023 IRRIGATION REPAIRS VINTAGE/SERRANO CR… 1,849.040.00 74489 Invoice 05/18/2023 TREE INSTALLATION MOUNTAIN VIEW PARK… 180.000.00 74490 Invoice 05/18/2023 FALLEN TREE DEBRIS DISPOSAL MAR 600.000.00 74491 Invoice 05/18/2023 IRRIGATION REPAIRS MAR RIDGE ROUTE/MU… 774.000.00 74492 Invoice 05/18/2023 PIPE & LANDSCAPING INSTALL APR OLD TRA… 4,656.100.00 74493 Invoice 05/18/2023 IRRIGATION REPAIRS MAR LAKE FOREST/DI… 1,775.500.00 74494 Invoice 05/18/2023 IRRIGATION REPAIRS MAR CHERRY/ALTON 772.800.00 74495 Invoice 05/18/2023 IRRIGATION REPAIRS MAR EL TORO/SANTA … 1,525.000.00 10272 OC TRANSPORTATION AUTHORITY 05/18/2023 80069416,093.87Regular 0.00 AR145007 Invoice 05/18/2023 LOS ALISOS TSSP MAR 16,093.870.00 10273 OCCUPATIONAL HEALTH CENTERS 05/18/2023 800695256.00Regular 0.00 79038468 Invoice 05/18/2023 PRE-EMPLOYMENT PHYSICAL AND TESTING … 256.000.00 10667 ONE WAY PAINTING 05/18/2023 8006961,750.00Regular 0.00 3796 Invoice 05/18/2023 PAINT PROGRAM JELACO 1,750.000.00 10500 OPENGOV INC 05/18/2023 8006972,665.00Regular 0.00 INV00010687 Invoice 05/18/2023 OPEN GOV IMPLEMENTATION ADDED TEMP… 2,665.000.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10288 PLANETBIDS INC 05/18/2023 8006987,519.52Regular 0.00 323174 Invoice 05/18/2023 ONLINE BIDDING SOFTWARE 2022-2023 7,519.520.00 10477 READWRITE EDUCATIONAL SOLUTIONS INC 05/18/2023 8006992,839.20Regular 0.00 11541 Invoice 05/18/2023 SPRING EDUCATION DEVELOPMENT INSTRU… 709.800.00 11542 Invoice 05/18/2023 SPRING EDUCATION DEVELOPMENT INSTRU… 709.800.00 11543 Invoice 05/18/2023 SPRING EDUCATION DEVELOPMENT INSTRU… 236.600.00 11544 Invoice 05/18/2023 SPRING EDUCATION DEVELOPMENT INSTRU… 354.900.00 11545 Invoice 05/18/2023 SPRING EDUCATION DEVELOPMENT INSTRU… 591.500.00 11546 Invoice 05/18/2023 SPRING EDUCATION DEVELOPMENT INSTRU… 236.600.00 10311 RICK ENGINEERING COMPANY 05/18/2023 80070038,872.39Regular 0.00 0094237 Invoice 05/18/2023 SB RANCHO/LAKE FOREST IMP DESIGN MAR 6,650.130.00 0094238 Invoice 05/18/2023 SB JERONIMO /LAKE FOREST DESIGN MAR 3,890.820.00 0094239 Invoice 05/18/2023 BAKE/TOLEDO WIDENING DESIGN MAR 5,274.360.00 0094240 Invoice 05/18/2023 LOS ALISOS/ROCKFIELD DESIGN MAR 23,057.080.00 10312 RJM DESIGN GROUP INC 05/18/2023 8007015,789.94Regular 0.00 35566 Invoice 05/18/2023 LIGHTING DESIGN SERVICES FEB PORTOLA P… 975.000.00 35567 Invoice 05/18/2023 CONSTRUCTION SUPPORT FEB VINTAGE 1,292.440.00 35620 Invoice 05/18/2023 LIGHTING DESIGN SERVICES MAR PORTOLA … 650.000.00 35621 Invoice 05/18/2023 NEIGHBORHOOD PARKS CONSTRUCTION SU… 262.500.00 35683 Invoice 05/18/2023 LIGHTING DESIGN SERVICES APR PORTOLA P… 650.000.00 35684 Invoice 05/18/2023 CONSTRUCTION SUPPORT APR VINTAGE 1,960.000.00 10501 SENITICA CONSTRUCTION INC 05/18/2023 8007027,355.00Regular 0.00 PAYMENT 3 Invoice 05/18/2023 BAKE & BAFFIN BAY MEDIANS RETENTION R… 7,355.000.00 10324 SHELLY BOOTH 05/18/2023 8007032,289.00Regular 0.00 11600 Invoice 05/18/2023 SRPING PICKLEBALL INSTRUCTOR PAYMENT 462.000.00 11603 Invoice 05/18/2023 SPRING PICKLEBALL INSTRUCTOR PAYMENT 430.500.00 11604 Invoice 05/18/2023 SPRING PICKLEBALL INSTRUCTOR PAYMENT 1,396.500.00 10325 SHELTERCLEAN SERVICES INC 05/18/2023 8007042,938.36Regular 0.00 738335 Invoice 05/18/2023 BUS SHELTER MAINTENANCE APR 2023 2,938.360.00 10335 SOUTHERN CALIFORNIA EDISON 05/18/2023 800705100,782.05Regular 0.00 1549 05/03/2023 Invoice 05/18/2023 UTILITIES PORTOLA PARK APR 2023 100.670.00 3106 05/03/2023 Invoice 05/18/2023 UTILITIES STREET LIGHTS APR 2023 97,730.940.00 5146 05/03/2023 Invoice 05/18/2023 UTILITIES CIVIC CENTER STREET LIGHTS APR … 62.870.00 8114 05/08/2023 Invoice 05/18/2023 UTILITIES CIVIC CENTER PARKING APR 2023 2,887.570.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 05/18/2023 8007063,474.68Regular 0.00 0000564680 Invoice 05/18/2023 PUBLIC NOTICES APR 3,474.680.00 10668 SUNRISE PACIFIC CONSTRUCTION 05/18/2023 8007071,797.00Regular 0.00 ADDR 03-23-59368 Invoice 05/18/2023 REFUND DEPOSIT ADDR 03-23-59368 1,797.000.00 10347 SUPERIOR PROPERTY SERVICES INC 05/18/2023 80070813,502.00Regular 0.00 17788 Invoice 05/18/2023 GRAFFITI REMOVAL, STEAM CLEANING & PR… 13,502.000.00 10359 THE GAS COMPANY 05/18/2023 8007091,918.53Regular 0.00 2943 05/10/2023 Invoice 05/18/2023 SPORTS PARK UTILITIES APR 2023 802.250.00 9109 05/09/2023 Invoice 05/18/2023 CIVIC CENTER UTILITIES APR 2023 1,116.280.00 10364 THE UPS STORE 0026 05/18/2023 800710315.00Regular 0.00 TCLF0420230026 Invoice 05/18/2023 PRE-EMPLOYMENT & VOLUNTEER APR 315.000.00 10365 THERESA DOBBS 05/18/2023 8007116,195.00Regular 0.00 04/05/2023 Invoice 05/18/2023 CONSULTING SERVICES MAR 3,405.000.00 05/02/2023 Invoice 05/18/2023 CONSULTING SERVICES APR 2,790.000.00 10366 THOMAS J O CONNELL 05/18/2023 80071212,207.59Regular 0.00 INV-2023-138 Invoice 05/18/2023 RELOCATE BECON LIGHT MAR HEROES PARK 343.620.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount INV-2023-139 Invoice 05/18/2023 REMOVE & INSTALL TIER LOCKS APR RIMGA… 1,848.430.00 INV-2023-140 Invoice 05/18/2023 CIRCUIT BREAKER - EMERGENCY APR HEROE… 259.840.00 INV-2023-141 Invoice 05/18/2023 REPAIR WALK WAY LIGHTS APR DARRIN PARK 1,395.790.00 INV-2023-142 Invoice 05/18/2023 REPLACE OLD TIMERS APR DARRIN PARK 573.170.00 INV-2023-143 Invoice 05/18/2023 INSTALL NEW TIMERS APR VINTAGE PARK 638.130.00 INV-2023-144 Invoice 05/18/2023 INSTALL NEW TIMERS APR CONCOURSE PARK 638.130.00 INV-2023-145 Invoice 05/18/2023 INSTALL NEW TIMERS APR CHERRY PARK 638.130.00 INV-2023-146 Invoice 05/18/2023 INSTALL NEW TIMERS APR PITTSFORD PARK 638.130.00 INV-2023-147 Invoice 05/18/2023 REPAIR VANDALIZED DOOR LOCKS MAR POR… 324.800.00 INV-2023-148 Invoice 05/18/2023 REPAIR ELECTRICAL PANELS APR EL TORO P… 1,962.220.00 INV-2023-149 Invoice 05/18/2023 REPAIR RESTROOM LIGHTS APR BAKER RAN… 891.420.00 INV-2023-150 Invoice 05/18/2023 REPAIR WALKWAY LIGHTS APR PORTOLA PA… 1,417.650.00 INV-2023-151 Invoice 05/18/2023 REPAI/INSTALL NEW TIMERS APR PORTOLA … 638.130.00 10379 TRUE NORTH RESEARCH INC 05/18/2023 80071347,550.00Regular 0.00 2799 Invoice 05/18/2023 PROFESSIONAL SERVICES 2023 SURVEY 47,550.000.00 10390 US BANK CORPORATE PAYMENT 05/18/2023 80071437,562.62Regular 0.00 4348 2023-04-25 Invoice 05/18/2023 CAL-CARD PURCHASES APR 37,093.520.00 6249 2023-04-25 Invoice 05/18/2023 CAL-CARD PURCHASES APR 469.100.00 **Void** 05/18/2023 8007150.00Regular 0.00
**Void** 05/18/2023 8007160.00Regular 0.00
10393 US TOO GYMNASTICS 05/18/2023 8007171,386.00Regular 0.00 11583 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 294.000.00 11584 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 294.000.00 11585 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 150.500.00 11586 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 196.000.00 11588 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 294.000.00 11592 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 52.500.00 11593 Invoice 05/18/2023 SPRING GYMNASTICS COURSE INSTRUCTOR … 105.000.00 10453 VINCENTBENJAMIN GROUP LLC 05/18/2023 8007181,361.28Regular 0.00 95702184973 Invoice 05/18/2023 TEMP SERVICES WEEK ENDING 04/30 (A BY… 1,361.280.00 10506 WEST COAST ARBORISTS INC 05/18/2023 8007193,950.00Regular 0.00 199317 Invoice 05/18/2023 TREE MAINTENANCE 04/16 - 04/30 3,950.000.00 10491 WILLDAN FINANCIAL SERVICES 05/18/2023 8007203,810.00Regular 0.00 010-54534 Invoice 05/18/2023 COMPREHENSIVE DEVELOP IMPACT FEE ST… 3,810.000.00 10001 ABTECH TECHNOLOGIES INC 05/25/2023 80072145,470.49Regular 0.00 2303046-IN Invoice 05/25/2023 SERVER HOST OS SOFTWARE 1,299.000.00 2304043-IN Invoice 05/25/2023 ADOBE SUITE LICENSES PRO-RATED 235.670.00 2305002-IN Invoice 05/25/2023 COMPUTER SUPPLIES - KEYBOARDS 372.120.00 2305027-IN Invoice 05/25/2023 VIRTUAL SERVER SOFTWARE LICENSES 13,121.150.00 W203949-IN Invoice 05/25/2023 IT MANAGED SERVICES MAY 29,223.500.00 W204032-IN Invoice 05/25/2023 SHAREPOINT BACKUP SOFTWARE LICENSES 1,219.050.00 10006 ADT SECURITY SERVICES 05/25/2023 80072264.47Regular 0.00 98904466 Invoice 05/25/2023 SECURITY MONITORING 05/19 - 06/18 SKATE… 64.470.00 10009 AGE WELL SENIOR SERVICES 05/25/2023 8007234,306.50Regular 0.00 0423 Invoice 05/25/2023 SENIOR MOBILITY PROGRAM APR 4,306.500.00 10025 AMERICAN FIDELITY ASSURANCE 05/25/2023 8007245,728.68Regular 0.00 2222076A Invoice 05/19/2023 MED DEP CARE PPE 04/14/2023 2,864.340.00 2222078A Invoice 05/19/2023 MED DEP CARE PPE 04/28/2023 2,864.340.00 10029 ANDERSON & HOWARD ELECTRIC INC 05/25/2023 8007252,950.00Regular 0.00 980002100 Invoice 05/25/2023 TWO MOTION SENSORS IN PAC 2,950.000.00 10672 ARNOLD HENDRAWAN 05/25/2023 800726300.00Regular 0.00 Item: 4
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2002362.021 Invoice 05/25/2023 REFUND ADULT BASKETBALL - SUMMER 202… 300.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 05/25/2023 800727270,047.81Regular 0.00 5472892 Invoice 05/25/2023 IRRIGATION REPAIRS DEC 2022 SPORTS PARK 2,909.510.00 8171450 Invoice 05/25/2023 IRRIGATION REPAIRS OCT 2022 SPORTS PARK 2,968.230.00 8279372 Invoice 05/25/2023 MONTHLY MAINTENANCE FEB LFSP 56,725.030.00 8315704 Invoice 05/25/2023 MONTHLY MAINTENANCE MAR LFSP 56,725.030.00 8322546 Invoice 05/25/2023 MONTHLY MAINTENANCE MAR SPORTS PARK 77,355.710.00 8331905 Invoice 05/25/2023 IRRIGATION REPAIRS JAN LFSP 211.000.00 8353539 Invoice 05/25/2023 IRRIGATION REPAIRS FEB LFSP 3,546.820.00 8353565 Invoice 05/25/2023 SOIL CONDIIONER MAR LFSP 845.920.00 8354606 Invoice 05/25/2023 SOCCER FIELD IRRIGATION MAR REGENCY P… 58,814.720.00 8375304 Invoice 05/25/2023 MULCH PICK UP APR SPORTS PARK 1,072.500.00 8378118 Invoice 05/25/2023 STORAGE BIN REMOVAL APR BAKER RANCH … 886.670.00 8399595 Invoice 05/25/2023 STORAGE BIN REMOVAL APR FOOTHILL RAN… 1,506.670.00 8407629 Invoice 05/25/2023 PAVER STONE INSTALLATION APR CIVIC CEN… 6,480.000.00 10074 CALIFORNIA STATE DISBURSEMENT 05/25/2023 800728149.30Regular 0.00 PPE 05/12/2023 Invoice 05/12/2023 REMIT ID 200000002413681 SDU/TRIBAL 06… 149.300.00 10075 CALIFORNIA YELLOW CAB 05/25/2023 800729880.79Regular 0.00 4508023 Invoice 05/25/2023 SENIOR TRANSPORTATION APR 880.790.00 10079 CALPERS LONG TERM CARE PROGRAM 05/25/2023 800730238.85Regular 0.00 14887642 Invoice 04/20/2023 EE CONT PPE 05/26/2023 238.850.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 05/25/2023 800731206.50Regular 0.00 05/12/2023 Invoice 05/12/2023 EE CONT PPE 05/12/2023 206.500.00 10104 CONVERGINT TECHNOLOGIES LLC 05/25/2023 800732310.00Regular 0.00 W1517314 Invoice 05/25/2023 DRIVE UPGRADE CHECK & UPS HEROES PARK 310.000.00 10109 COUNTY OF ORANGE TREASURER TAX 05/25/2023 800733193,338.64Regular 0.00 AC2390072 Invoice 05/25/2023 CONTRACT SERVICES JAN - MAR ANIMAL CO… 193,338.640.00 10110 COX COMMUNICATIONS 05/25/2023 8007342,359.01Regular 0.00 3601 05/01/2023 Invoice 05/25/2023 TELEPHONE, INTERNET, CABLE TV, PEG BRO… 2,280.920.00 6701 4/27/2023 Invoice 05/25/2023 CABLE SERVICES MAY 78.090.00 10113 CROWN FACILITY SOLUTIONS 05/25/2023 8007351,150.58Regular 0.00 1758 Invoice 05/25/2023 JANITORIAL SERVICES PAC PERMIT R5733 5/… 413.600.00 1759 Invoice 05/25/2023 JANITORIAL SERVICES COM CTR PERMIT 578… 368.490.00 1767 Invoice 05/25/2023 JANITORIAL SERVICES COM CTR PERMIT 593… 368.490.00 10431 CX COMPANIES & SUBSIDIARIES CXTECH INC 05/25/2023 8007361,190.00Regular 0.00 7190563 Invoice 05/25/2023 EXTENDED WARRANTY NETWORK EQUIPME… 1,190.000.00 10533 DIN HO CHINESE RESTAURANT 05/25/2023 800737942.50Regular 0.00 05/25/2023 Invoice 05/25/2023 SENIOR THURSDAY LUNCH 05/25 942.500.00 10141 EMPLOYMENT DEVELOPMENT DEPT 05/25/2023 8007383,806.00Regular 0.00 L1118738320 Invoice 05/25/2023 UNEMPLOYMENT INSURANCE JAN - MAR 3,806.000.00 10496 GEOGRAPHICS 05/25/2023 800739542.75Regular 0.00
23-23257 Invoice 05/25/2023 LEAFLET LAYOUT DESIGN IN BUSINESS NEWS… 542.750.00 10671 GRICEL MORA 05/25/2023 800740250.00Regular 0.00
2002360.021 Invoice 05/25/2023 REFUND PERMIT 6069 250.000.00 10179 HARTZOG & CRABILL INC 05/25/2023 80074123,073.34Regular 0.00 23-0327 Invoice 05/25/2023 TRAFFIC ENGINEERING DEVELOPMENT/CIP F… 10,284.960.00 23-0328 Invoice 05/25/2023 TRAFFIC ENGINEERING DEVELOPMENT/CIP … 12,788.380.00 10669 INDIA SUPER MART 05/25/2023 800742907.47Regular 0.00 Item: 4
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6/14/2023 12:25:41 PM Page 27 of 30
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 05/16/2023 Invoice 05/25/2023 REFUND DEPOSIT UP 01-23-5590 907.470.00 10673 JAVIER HERNANDEZ 05/25/2023 800743500.00Regular 0.00 RESB-03-22-53383 Invoice 05/25/2023 REFUND C&D DEPOSIT 500.000.00 10468 MISSIONSQUARE 05/25/2023 80074412,539.95Regular 0.00 05/12/2023 Invoice 05/19/2023 DEFERRED COMP PPE 05/12/2023 12,539.950.00 10433 MOBILE ED PRODUCTIONS INC 05/25/2023 8007452,890.00Regular 0.00 135906 Invoice 05/25/2023 SUMMER ACTIVITY SKY DOME PLANETARIU… 1,595.000.00 135907 Invoice 05/25/2023 SUMMER ACTIVITY THAT'S SCIENCE 6/29/23 1,295.000.00 10273 OCCUPATIONAL HEALTH CENTERS 05/25/2023 800746340.00Regular 0.00 79114742 Invoice 05/25/2023 PRE-EMPLOYMENT PHYSICAL & TESTING AP… 340.000.00 10280 ORANGE COUNTY SHERIFF S OFFICE 05/25/2023 80074718.40Regular 0.00 05/12/2023 Invoice 05/19/2023 LOF 30-2019-01097622-CL-CL-CJC PPE 05/12… 18.400.00 10317 SADDLEBACK GOLF CARS 05/25/2023 8007486,079.28Regular 0.00 74576 Invoice 05/25/2023 4TH OF JULY PARADE EVENT RENTALS 6,079.280.00 10539 STANTEC CONSULTING SERVICES INC 05/25/2023 8007493,655.00Regular 0.00 2078877 Invoice 05/25/2023 TRAFFIC MODELING LFTM 5 YR UPDATE APR 3,655.000.00 10670 SUSAN PEREZ 05/25/2023 800750790.00Regular 0.00
RESB-11-22-57739 Invoice 05/25/2023 REFUND PARTIAL DEPOSIT RESB-11-22-57739 790.000.00 10360 THE HARTFORD 05/25/2023 8007515,467.48Regular 0.00 457991542767 Invoice 05/05/2023 LIFE, AD&D PREMIUMS MAY 2023 5,467.480.00 10674 TMD PROPERTIES, INC. 05/25/2023 8007522,400.00Regular 0.00 RESB-04-22-53840 Invoice 05/25/2023 REFUND C&D DEPOSIT 2,400.000.00 10391 US BANK PARS 05/25/2023 8007531,947.09Regular 0.00 05/12/2023 Invoice 05/19/2023 PARS CONT PPE 05/12/2023 1,947.090.00 10392 US DEPT OF TREASURY 05/25/2023 800754888.03Regular 0.00 05/12/2023 Invoice 05/12/2023 AGENCY TRACKING WG2122418 888.030.00 10398 VERIZON WIRELESS 05/25/2023 800755259.98Regular 0.00 9934379467 Invoice 05/25/2023 PARKS PRIVATE VPN FOR CCTV APR 259.980.00 10399 VICTOR R GETZ 05/25/2023 800756650.00Regular 0.00 0000001 Invoice 05/25/2023 SPRING BOUTIQUE DJ 650.000.00 10400 VISION SERVICE PLAN 05/25/2023 8007572,003.30Regular 0.00 817876423 Invoice 05/19/2023 VISION INSURANCE MAY 2023 2,003.300.00 8,749,005.95Total Regular: 0.00
Item: 4
46 Check Report Date Range: 04/01/2023 - 05/31/2023
6/14/2023 12:25:41 PM Page 28 of 30
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10004 ADP 04/07/2023 DFT00000271,303.45Bank Draft 0.00
630163224 Invoice 04/07/2023 WORKFORCE NOW HCM PE 03/13/2023 1,303.450.00 10004 ADP 04/07/2023 DFT00000281,546.95Bank Draft 0.00
630162170 Invoice 04/07/2023 ADP TIME AND ATTENDANCE 1,546.950.00 10004 ADP 04/07/2023 DFT00000291,820.96Bank Draft 0.00
630163355 Invoice 04/07/2023 PROCESSING CHARGE FOR PE 12/31, 3/3, 3/… 1,820.960.00 10080 CALPERS HEALTH BENEFITS BRANCH 04/07/2023 DFT000003094,791.01Bank Draft 0.00 100000017115932 Invoice 04/07/2023 HEALTH INSURANCE APRIL 2023 94,791.010.00 10076 CALPERS EMPLOYER SVCS 04/12/2023 DFT000003247,643.79Bank Draft 0.00 03/31/2023 Invoice 04/12/2023 RETIREMENT CONTRIBUTIONS PPE 03/31/20… 47,643.790.00 10076 CALPERS EMPLOYER SVCS 04/21/2023 DFT000003447,837.59Bank Draft 0.00 04/14/2023 Invoice 04/21/2023 RETIREMENT CONTRIBUTIONS PPE 04/14/20… 47,837.590.00 10077 CALPERS FINANCIAL REPORTING 04/21/2023 DFT00000351,386.27Bank Draft 0.00 100000017131362 Invoice 04/21/2023 2023 REPLACEMENT BENEFIT CONTRIBUTION 1,386.270.00 10080 CALPERS HEALTH BENEFITS BRANCH 05/02/2023 DFT000003892,818.37Bank Draft 0.00 100000017146291 Invoice 05/02/2023 HEALTH INSURANCE MAY 2023 92,818.370.00 10004 ADP 05/05/2023 DFT00000391,556.85Bank Draft 0.00
632271250 Invoice 05/05/2023 ADP TIME AND ATTENDANCE 1,556.850.00 10004 ADP 05/05/2023 DFT00000401,432.95Bank Draft 0.00
632270842 Invoice 05/05/2023 WORKFORCE NOW HCM PE 04/10/23 1,432.950.00 10004 ADP 05/05/2023 DFT00000411,900.19Bank Draft 0.00
632271188 Invoice 05/05/2023 PROCESSING CHARGE FOR PE 3/31, 4/13, 4/… 1,900.190.00 10076 CALPERS EMPLOYER SVCS 05/10/2023 DFT000004247,414.35Bank Draft 0.00 04/28/2023 Invoice 05/10/2023 RETIREMENT CONTRIBUTIONS PPE 04/28/20… 47,414.350.00 10076 CALPERS EMPLOYER SVCS 05/23/2023 DFT000004546,729.43Bank Draft 0.00 05/12/2023 Invoice 05/23/2023 RETIREMENT CONTRIBUTIONS PPE 05/12/20… 46,729.430.00 388,182.16Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
444
5 9
13 0
0.00 0.00
0.00 0.00
0.00 471 0.00
Payment
8,752,919.25
1,355.23
-3,913.30
388,182.16
0.00 9,138,543.34
Payable
Count
778
5 0
13 0
796
Item: 4
47 Check Report Date Range: 04/01/2023 - 05/31/2023
6/14/2023 12:25:41 PM Page 29 of 30
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 04/06/2023 DFT000002452,658.21Bank Draft 0.00 03/31/2023 Invoice 04/06/2023 PAYROLL TAXES FOR PPE 03/31/2023 52,658.210.00 10004 ADP 04/07/2023 DFT0000026223,601.54Bank Draft 0.00 DD ACH 03/31/20… Invoice 04/07/2023 DIRECT DEPOSIT ACH FOR PPE 03/31/2023 223,601.540.00 10004 ADP 04/21/2023 DFT0000031230,470.74Bank Draft 0.00 DD 04/14/2023 Invoice 04/21/2023 DIRECT DEPOSIT ACH PPE 04/14/2023 230,470.740.00 10005 ADP TAX FINANCIAL SVC 04/21/2023 DFT000003353,821.05Bank Draft 0.00 04/14/2023 Invoice 04/21/2023 PAYROLL TAXES PPE 04/14/2023 53,821.050.00 10004 ADP 05/05/2023 DFT0000036230,177.40Bank Draft 0.00 DD 04/28/2023 Invoice 05/05/2023 DIRECT DEPOSIT ACH PPE 04/28/2023 230,177.400.00 10005 ADP TAX FINANCIAL SVC 05/05/2023 DFT000003754,154.69Bank Draft 0.00 04/28/2023 Invoice 05/05/2023 PAYROLL TAXES FOR PPE 04/28/2023 54,154.690.00 10004 ADP 05/19/2023 DFT0000043221,471.53Bank Draft 0.00 DD 05/12/2023 Invoice 05/19/2023 DIRECT DEPOSIT ACH PPE 05/12/2023 221,471.530.00 10005 ADP TAX FINANCIAL SVC 05/19/2023 DFT000004452,180.25Bank Draft 0.00 05/12/2023 Invoice 05/19/2023 PAYROLL TAXES FOR PPE 05/12/2023 52,180.250.00 1,118,535.41Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 8
0 0.00
0.00 0.00
0.00 0.00
8 0.00
Payment
0.00 0.00
0.00 1,118,535.41
0.00 1,118,535.41
Payable
Count
0 0
0 8
0 8
Item: 4
48 Check Report Date Range: 04/01/2023 - 05/31/2023
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
444
5 9
21 0
0.00 0.00
0.00 0.00
0.00 479 0.00
8,752,919.25
1,355.23
-3,913.30
1,506,717.57
0.00 10,257,078.75
778
5 0
21 0
804
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 4,497,981.264/2023
999 Pooled Cash 5,759,097.495/2023
10,257,078.75
Item: 4
49 CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: Finance
SUBJECT:
MONTHLY TREASURER'S REPORT - MAY 2023
RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
The Treasurer's Report for the month ended May 31, 2023 is attached. There are no exceptions to the Investment Policy. Total cash and investments equal $195.8 million for the period.
DISCUSSION:
The Treasurer’s Report for the month ended May 31, 2023, is attached. There are no exceptions to the Investment Policy as outlined below.
Investment Portfolio
The City’s balances consist of the following:
Type Millions
Local Agency Investment Fund (LAIF) 0.1
California Asset Management Program (CAMP) 44.5
Orange County Investment Pool (OCIP) 0.1
Federated Government Obligations Fund 0.0
Operating Bank Balance – US Bank 151.1
Total Cash and Investments 195.8
The balance in the investment portfolio was consistent with staff’s expectations based on the operating and capital improvement activities during the month.
The investment portfolio balance was reduced temporarily during the month by a withdrawal of $74,000,000 from the Local Agency Investment Fund (“LAIF”) and $41,831,037 from OCIP. The withdrawn funds were deposited into the Operating Bank Account at US Bank at the end of the month. These withdrawn funds were Item: 5
50 2
6 5
3 transferred to the City’s investment trust and custody account at US Bank in June. The onboarding process with Chandler Asset Management (“Chandler”) was completed during the month of May 2023, allowing for the transition to an actively managed investment portfolio in June 2023. Chandler will manage the funds held in the investment trust and custody account.
There were no investment purchases and no maturities during the month of May 2023. The types of investments currently included in the portfolio are described below with any new information since the last report.
The LAIF, Orange County Investment Pool (“OCIP”), and California Asset Management Program (“CAMP”) are the City’s liquidity pools. Liquidity pools are the source of funding for weekly ongoing operating costs. Many cities use only LAIF, while Lake Forest has been more conservative in this respect. The US Bank balance reflected on the previous page is mostly transitory, as a function of holding deposits until the funds are invested and subsequently disbursed from LAIF/OCIP/CAMP for operations. State law requires that these bank balances be collateralized at 110%. The Federated Government Obligations Fund Service Share Money Market Fund is also mostly transitory, as a function of holding matured investments and earnings until the City purchases new investments.
This account is the custodial account for the City’s investment safekeeping institution, US Bank.
LAIF is a conservative investment pool managed by the State. The State cannot access these balances to fund its operational expenditures. Staff believe it is still prudent to maintain funds for liquidity in LAIF. LAIF earned 2.993% on the fund in May, which is lower than the City’s earnings of 5.149% during that same period.
Orange County Investment Pool (“OCIP”) allows local government agencies to voluntarily invest surplus cash to obtain competitive yields while maintaining safety and liquidity, thereby creating a multi-million-dollar County investment pool that enables investments in diversified instruments. OCIP earned approximately
3.566% on the fund as of May 31, 2023.
CAMP is a conservative short-term money market investment pool for a group of local agencies. CAMP earned approximately 5.160% on the fund as of May 31, 2023.
Cash with Fiscal Agent
During the month, cash with the fiscal agent was unchanged.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Item: 5
51 2
6 5
3 ATTACHMENTS:
Monthly Treasurer’s Report
Initiated By: Amy Lewis, Assistant Director of Finance
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 5
52 ATTACHMENT
Item: 5
53 VALUE OF PORTFOLIO
This Month Last Month
Market Value 44,795,099$ 160,331,776$ Book Value 44,795,099$ 160,331,776$
This Month Last Month
Average Maturity (days) 1 1
Average Maturity to Call (days) 1 1
RETURN
This Month Last Month
Average Annual Return 5.149% 3.618%
Average Annual Return to Call 5.149% 3.618%
1. I hereby certify that the investments are in compliance with the investment policy approved by the City Council on April 18, 2023.
2. Although any investment is impacted by market conditions, the current investments are structured to reduce the impact of market conditions.
3. The market values for the investments are provided by the City's Custodian, US Bank.
Local Agency Investment Fund, California Asset Management Program and
4. The City has the ability to meet its budgeted expenditures for the next six months.
Kevin R. Shirah
Director of Finance / City Treasurer
CITY OF LAKE FOREST
MONTHLY INVESTMENT HIGHLIGHTS
May 31, 2023
Orange County Investment Pool market values are the withdrawal amount. 1 Item: 5
54 SUMMARY OF TRANSACTIONS
Investment Securities*
Activity
Dollar Volume
(Par Value)
Transaction
Count
Purchases -$ -$
Maturities -$ 0
Called - Prior to Maturity -$ -$
Sale - Prior to Maturity -$ -$
* The Investment Securities activity is also included in the account summary below.
LAIF, CAMP, OCIP & Money Market Mutual Fund (MMMF)
Category Deposits Withdrawals
Local Agency Investment Fund -$ 74,000,000$ California Asset Management Program 194,422$ -$
Orange County Investment Pool 99,937$ 41,831,037$ Federated Government Obligations Fund Service Shares 23$ -$ No exceptions.
EXCEPTIONS TO INVESTMENT POLICY
May 31, 2023
CITY OF LAKE FOREST
MONTHLY INVESTMENT HIGHLIGHTS/
May 31, 2023
EXCEPTIONS TO INVESTMENT POLICY
CITY OF LAKE FOREST
2 Item: 5
55 CITY OF LAKE FOREST
CASH AND INVESTMENTS
May 31, 2023
CASH & INVESTMENTS:
Type Market Value
Bank Accounts 151,125,193$
Investments 0
Local Agency Investment Fund 137,589
California Asset Management Program 44,548,652
Orange County Investment Pool 102,330
Federated Government Obligations Fund Service Shares 6,528 Total 195,920,292$
3 Item: 5
56 CITY OF LAKE FOREST
PORTFOLIO STRUCTURE
May 31, 2023
COMPARISON OF INVESTMENT PORTFOLIO BY TYPE:
Average
% or $ Average Maturity Allowed
Book % or $ Over Maturity to Call Maturity
Type of Instrument Value Portfolio Allowed Limit (in days) (in days) (in days) Local Agency Investment Fund 137,589 0.3% $75 MM N/A N/A N/A California Asset Management Program 44,548,652 99.4% 100% N/A N/A N/A Orange County Investment Pool 102,330 0.2% 100% N/A N/A N/A Federated Government Obligations Fund Service Shares 6,528 0.0% 10% N/A N/A N/A Totals 44,795,099$ 100.0%
CALLABLES AS PERCENTAGE OF BOOK VALUE:
Federal Agencies - Callable -$ 0.0% 100% 0 0 1825 4 Item: 5
57 INVESTMENT PORTFOLIO BY ISSUER:
Book % of % or $ Over
Issuer Name Value Portfolio Allowed Limit Quality
Local Agency Investment Fund 137,589 0.3% $75 MM N/R
California Asset Management Program 44,548,652 99.4% 30% 69.40% N/R Orange County Investment Pool 102,330 0.2% 100% N/R
Federated Government Obligations Fund Service Shares 6,528 0.0% 10% AAA Totals 44,795,099$ 100.0%
DISTRIBUTION BY SELLING INSTITUTION:
% of
Name of Institution Book Value Total
Local Agency Investment Fund 137,589 0.3%
California Asset Management Program 44,548,652 99.4%
Orange County Investment Pool 102,330 0.2%
Federated Government Obligations Fund Service Shares 6,528 0.0% Totals 44,795,099$ 100.0%
CITY OF LAKE FOREST
DISTRIBUTION BY SELLING INSTITUTION
May 31, 2023
PORTFOLIO STRUCTURE
5 Item: 5
58 CITY OF LAKE FOREST
PORTFOLIO DETAILS SORTED BY MATURITY DATES 1
May 31, 2023
Market Par Book Coupon Yield to Purchase Maturity
Type of Instrument Issuer Seller Value 2
Value Value Rate Maturity Date Date
LAIF 3 N/A N/A 137,589 137,589 137,589 N/A N/A N/A N/A
CAMP 4
N/A N/A 44,548,652 44,548,652 44,548,652 N/A N/A N/A N/A OCIP 5
N/A N/A 102,330 102,330 102,330 N/A N/A N/A N/A
Money Market Fund 6
N/A N/A 6,528 6,528 6,528 N/A N/A N/A N/A
Totals 44,795,099$ 44,795,099$ 44,795,099$
1 All investments are held in safekeeping by US Bank.
2 Market values are obtained monthly from US Bank.
3 Local Agency Investment Fund
4 California Asset Management Program
5 Orange County Investment Pool
6 Federated Government Obligations Money Market Fund
6 Item: 5
59 CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: Finance
SUBJECT:
AWARD OF CONTRACT FOR BANKING SERVICES
RECOMMENDED ACTION(S):
1. Approve the selection of U.S. Bank National Association to provide banking services; and
2. Authorize the Mayor to sign, and the City Clerk attest, the Agreement with U.S. Bank National Association.
EXECUTIVE SUMMARY:
The City currently uses U.S. Bank National Association (“U.S. Bank”) for general banking services and has since 1997. The term of the City’s contract with U.S.
Bank, the bank that currently provides banking services, is set to expire on June 30, 2023. Per the Financial Management and Budgetary Policy, the City may retain the services of a bank selected via a competitive public request for proposal process for a period of up to ten years. The current services were procured via a competitive request for proposal in April 2018. Staff recommends entering into a new three-year Agreement for Banking Services (“Agreement“) with two optional one-year extensions. The proposed Agreement would enable the City to retain the services of U.S. Bank for the allowable period of up to ten years, at the end of which the City would issue a Request for Proposal for the selection of a bank to provide banking services. The proposed Agreement would update the scope of services and update banking rates. Sufficient funds have been included in the proposed 2023-2025 Operating Budget to cover the net sum of bank charges and fees not covered by earnings credits BACKGROUND:
In February 1997, the City contracted with National Bank of Southern California for banking services. Shortly after, National Bank of Southern California merged with Southern California Bank. U.S. Bank National Association (“U.S. Bank”) has provided banking services to the City since its latest merger with Southern California Bank in March 2000.
Item: 6
60 The City periodically conducts a competitive request for proposal (“RFP”) process in the selection of the bank for banking services. This practice allows the City to procure and select a qualified banking services provider that meets the current needs of the City and offers competitive pricing. Per the Financial Management and Budgetary Policy (“Policy”), a competitive RFP process shall be conducted prior to the end of the ten years following the previous RFP process. Typically, conducting an RFP process for banking services would commence at the beginning of the tenth year of services, which would allow a minimum of nine months to transition the City’s banking services to a new provider, should a different bank be selected.
DISCUSSION:
U.S. Bank currently provides the City’s banking services under an agreement approved by the City Council on June 5, 2018 based on a competitive Request for Proposal process from April 2018 (“Original Agreement”) (Attachment 1). The Original Agreement included an initial three-year term with two optional one-year extensions. On June 15, 2021, the City Council approved the First Amendment to the Original Agreement with U.S. Bank, which exercised the first optional one- year extension (Attachment 2). On May 19, 2022, the City Council approved the Second Amendment to the Original Agreement with U.S. Bank, which exercised the second optional one-year extension under the Original Agreement (Attachment 3).
Under the current contract, U.S. Bank provided satisfactory customer service for the City’s general banking services such as an operating account and a zero- balance account for payroll. U.S. Bank also provides a positive pay system to prevent check fraud, ACH fraud, and a monthly account analysis report that includes information on the average daily cash balance, average daily float, earnings allowance, and transaction volumes and prices. Staff is very satisfied with the vendor’s performance to date, as exemplified in Table 1 below:
Table 1: U.S. Bank Performance Review
U.S. Bank Performance Review
July 1, 2018 – June 9, 2023
Category Unsatisfied - Very Satisfied
Performance of Scope of
Services
☐Unsatisfied ☐ Satisfied X Very Satisfied ☐ N/A
Timeliness ☐Unsatisfied ☐ Satisfied X Very Satisfied ☐ N/A Budget Performance ☐ Unsatisfied ☐ Satisfied X Very Satisfied ☐ N/A Customer Service ☐ Unsatisfied ☐ Satisfied X Very Satisfied ☐ N/A Item: 6
61 To maintain uninterrupted financial services and keep current pricing for the next proposed term, staff recommends the approval of the proposed Agreement for Banking Services with U.S. Bank (Attachment 4). The proposed Agreement would update the scope of services of the Original Agreement to better align the services to the City’s needs following the recent implementation of an Enterprise Resource Planning (“ERP”) finance system software.
Most of the bank fees have remained the same since 1997, even though the volume of the City’s operations increased. Fees may vary based on the City’s interest earnings on deposit each month as interest earnings are used to offset fees. One notable change in the proposed Agreement is an increase in the City’s earning credits rate from 1% to 1.75%. The earnings credit rate (“ECR”) is the rate at which the City earns interest for deposits that occur each month in an account. The amount credited to the City’s account each month may offset the charges and fees for banking services incurred during the month by the City.
If approved, the Agreement would carry a three-year term with the option of two one-year extensions. U.S. Bank will maintain the current pricing and increase the City‘s earnings credit rate. The proposed Agreement was prepared by the Finance Department, reviewed by City Attorney’s Office, and approved as to form.
The proposed Agreement would enable the City to retain the services of U.S.
Bank for the allowable period of ten years through FY 2027-28. Should the City Council approve the Agreement, staff anticipates issuing a Request for Proposal in July 2027. Staff intends to conduct the procurement process at the beginning of FY 2027-28, the tenth year of services, to allow sufficient time to conduct a competitive RFP process and a potential transition to a new banking services provider.
FISCAL IMPACT:
Sufficient funds have been budgeted in the proposed 2023-2025 Operating Budget to cover the net sum of bank charges and fees not covered by earnings credits.
ATTACHMENTS:
1. Original Banking Services Agreement with U.S. Bank
2. First Amendment to Original Banking Services Agreement
3. Second Amendment to Original Banking Services Agreement
4. Proposed Banking Services Agreement with U.S. Bank
Item: 6
62 Initiated By: Nidia Ruelas, Management Analyst
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 6
63 ATTACHMENT 1
Item: 6
64 Item: 6
65 Item: 6
66 Item: 6
67 Item: 6
68 Item: 6
69 Item: 6
70 Item: 6
71 Item: 6
72 Item: 6
73 Item: 6
74 Item: 6
75 Item: 6
76 Item: 6
77 ATTACHMENT 2
Item: 6
78 Item: 6
79 Item: 6
80 ATTACHMENT 3
Item: 6
81 Item: 6
82 Item: 6
83 ATTACHMENT 4
Item: 6
84 55136.00200\8044061.1
BANKING SERVICES AGREEMENT
This Agreement for the provision of banking services is entered into this day of 2023, by and between the City of Lake Forest, a California municipal corporation (“City”), and U. S. Bank National Association (“Bank”), herein collectively referred to as the “Parties.”
RECITALS
WHEREAS, City desires to retain Bank to act as depository of City funds and as provider of banking; and
WHEREAS, City wishes to contract with a bank having experience in the receipt, safekeeping and management of municipal funds; and
WHEREAS, Bank is willing to enter into a contract with City to provide professional banking services in accordance with this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties agree as follows:
ARTICLE I - SCOPE OF SERVICES
1.1 Bank’s Specified Services
Bank shall perform the services as described in Exhibit A.
1.2 Additional Services
Bank may perform services in addition to those listed in Section 1.1 when requested to do so by City. Compensation for any additional services performed by Bank shall be negotiated between Bank and City and incorporated into this Agreement or other mutually-executed writing prior to Bank performing such additional services.
1.3 Cooperation with City
In performance of the aforementioned services, Bank shall work closely with City’s City Manager, Finance Director and all other City employees having responsibility for the deposit, withdrawal and investment of City funds.
1.4 Satisfactory Performance
Bank agrees to perform all services to the reasonable satisfaction of the City and within the time specified in Exhibit A. Evaluations of the work will be done by City staff or a designated individual. If the quality of the work is not satisfactory, the City, in its discretion, shall have the right to: 1) meet with Bank to review the quality of or manner in which the services are being performed and resolve maters of concern; and/or 2) terminate the Agreement as hereinafter set forth.
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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1.5 Compliance with Law
All services rendered hereunder shall be provided in accordance with the requirements of local, State and Federal law, all to the extent applicable to the Bank.
1.6 Familiarity with Work
By execution of this Agreement, Bank warrants that: 1) it has thoroughly investigated and considered the services to be performed; 2) it has examined the applicable provisions of local, state and federal law regarding the deposit, withdrawal, management and investment of City funds; and 3) it has carefully considered how the services should be performed.
ARTICLE II - TERM
2.1 Term of Agreement
Unless terminated earlier pursuant to the express provisions of this Agreement, the term of this Agreement shall commence on July 1, 2023 and continue until June 30, 2026.
2.2 Extension of Time
The term of this Agreement may be extended by City and Bank by written agreement with respect to each such extension at least thirty (30) calendar days prior to the date of which this Agreement or an extension thereof would otherwise have terminated. The terms and conditions of the Agreement as so extended shall be as set forth herein except that City and Bank may mutually agree, in writing, to modifications of this Agreement. There shall be no more than two, one year extensions authorized.
2.3 Termination
Notwithstanding the term specified in Sections 1.4 or 2.1, either Party to this Agreement may terminate its obligations under this Agreement at any time by providing at least sixty (60) days advanced written notice of such intent to terminate to the other Party. Either Party may terminate its obligations under this Agreement for any reason. The sixty-day period following the delivery of notice shall be called the “Termination Period”.
2.4 Effect of Termination
In the event of termination of this Agreement, City shall be liable to Bank for all services performed and compensation due to Bank for those services rendered up to the date that Bank ceases performance of those services. If City serves notice of termination upon Bank, Bank shall stop rendering services under this Agreement by the end of the Termination Period unless directed otherwise by City, and shall deliver to City all money, negotiable instruments, funds and other property currently on deposit with or held by Bank. Bank shall also deliver to City DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
86 3
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copies of any reports or other documents relating to services performed for City under this Agreement.
ARTICLE III - COMPENSATION
3.1 Amount and Manner of Compensation
Except as provided below, for the provision of all services rendered in accordance with Exhibit B, during the term of this Agreement thereof, City shall compensate Bank in the amounts and manner provided for.
ARTILE IV - COORDINATION OF WORK
4.1 Coordination of Work
The following officer positions of Bank (not totally inclusive) are authorized to act on Bank’s behalf with respect to the services specified in this Agreement and to make all decisions in connection therewith:
Gov
ernment Relationship Manager
Treasury Management Consultant
Government Service Banker Manager
4.2 Notices
Any notices to be given under this Agreement shall be sent by prepaid mail or overnight delivery addressed as follows:
To City:
To B
ank:
City of Lake Forest
Attn: Kevin Shirah
Director of Finance /
City Treasurer
100 Civic Center Drive
Lake Forest, California 92630
U. S. Bank
Attn: Eileen Perez
Vice President
633 W. 5th Street, 25th Floor
Los Angeles, CA 90071
With a copy to:
U.S. Bank Commercial Customer Service
Email: [email protected]
877-295-2509
ARTICLE V - INDEPENDENT CONTRACTOR
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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5.1 Bank’s Status
Bank is an independent contractor and not an employee of City. Neither City nor its employees shall have any control over the conduct of the Bank or its employees except as herein set forth, and Bank expressly warrants not to, at any time or in any manner, represent that Bank, or its officers, employees or agents, are in any manner officers, employees or agents of City. It is distinctly understood that Bank is and shall at all times remain as to City a wholly- independent contractor, and that Bank’s obligations to City are solely as prescribed by this Agreement and its incorporated Exhibits.
5.2 Bank’s Personal Services - Inducement
This Agreement contemplates that the Bank’s personal services and those of its officers, employees and agents are a substantial inducement to City for entering into this Agreement. Except for assignments arising under operation of law following the acquisition of merger of the Bank, Bank may not assign any interest in this Agreement except upon consent of City. Further, Bank shall not subcontract any portion of the performance contemplated under this Agreement without prior written approval by City. Nothing in this Agreement shall be construed as preventing Bank from employing as many employees as Bank deems necessary for the proper and efficient execution of this Agreement.
AR
TICLE VI - INDEMNITY AND INSURANCE
6.1 Indemnity of City
Each Party shall indemnify, defend and hold free and harmless the other Party and their officers, employees and agents from and against any and all loss or liability for claims that occur or arise as a result of any negligence of such Party, its officers, employees and agents in performing any and all services rendered pursuant to this Agreement providing, however, such Party’s obligation to defend, indemnify and hold free and harmless shall not arise as a result of that portion of any claim that may occur as a result of the other Party’s negligence.
6.2 Insurance
Bank shall maintain, prior to the beginning of and for the duration of this Agreement, insurance coverage specified in Exhibit C, attached to and part of this Agreement.
ARTICLE VII - MISCELLANEOUS
7.1 Enforcement of Agreement
This Agreement shall be construed and interpreted as to both validity and performance of the Parties in accordance with the laws of the State of California.
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such county, and Bank covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
7.2 Disputes
In the event of any dispute arising under this Agreement, the injured Party shall notify the injuring Party in writing of its contentions by submitting a claim therefor.
The injured Party shall continue performing its obligations hereunder so long as the injuring party cures any default within thirty (30) days after service of said notice, or if the cure of the default is commenced within thirty (30) days of said notice and is cured within a reasonable time after commencement, provided that if the default is an immediate danger to the health, safety and general welfare, either Party may take immediate action under Section 7.1. Compliance with the provisions of this Section shall be a condition precedent to any legal action, and such compliance shall not be waiver of either Party’s right to take legal action in the event that the dispute is not cured.
7.3 Waiver
No delay or omission in the exercise of any right or remedy of a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Bank requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Bank. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.4 Rights and Remedies are Cumulative
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default of any other default by the other Party.
7.5 Attorneys’ Fees
If either Party commences an action against the other Party arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys’ fees and costs of suit from the losing Party.
7.6 Integration
This Agreement and Bank’s Master Services Agreement and standard cash management agreements represent the entire understanding of City and Bank.
No prior oral or written understanding shall be of any force or effect with respect to those matters covered in the Agreement. This Agreement may not be altered, DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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amended or modified except in writing by both Parties hereto.
7.7 Amendment
This Agreement may be amended at any time by the written mutual consent of both Parties. No amendment shall be effective unless written and signed by the Parties.
7.8 Corporate Authority
The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF LAKE FOREST U. S. BANK NATIONAL
ASSOCIATION
By: By:
Doug Cirbo, Mayor Eileen Perez, Vice President
[email protected]
213-326-0522
Attest:
By:
Lisa Berglund, City Clerk
Approved as to Form:
By: Best Best & Krieger LLP
City Attorney
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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EXHIBIT A
SERVICES
Qualifications
1. A local branch of the bank is preferred to be located in the City of Lake Forest.
2. The bank must have a government banking division located in California that handles only government accounts.
3. The bank must be on the State list of Local Agency Investment Fund (“LAIF”) transfers.
4. The bank must comply with State collateralization requirements.
5. The bank must be insured with Federal Deposit Insurance Corporation (FDIC) and/or Savings Association Insurance Fund (SAIF).
Services
1. Provide two (2) checking accounts with monthly statements reflecting the activity in each separate account. The two checking accounts are the general operating and payroll clearing accounts. The payroll clearing account is a zero-balance account linked to the general operating account. In addition, bank will provide the following services:
a) Maintenance of the three checking accounts;
b) Positive pay services;
c) Paper and electronic deposit processing;
d) Wire transfer deposits: Guarantee immediate credit on all wire transfers upon receipt;
e) Direct deposit of checks for the payroll account;
f) Stop payment services;
g) Accept and send Automated Clearing House (ACH) transactions; h) Collateralize all collected balances, in excess of balances insured by the FDIC, as required by Sections 53530, et. seq., of the California Government Code;
i) Bank statement access on the web prior to mailed statements; j) Access to on-line transactional information including processing of stop payment notices and other account maintenance or confirmation assistance. Include serial number sorting and subtotaling on disbursement checks;
k) Compensating balance account;
l) Monthly bank statements must be furnished for each account, and made available within ten (10) working days after the last calendar day. Each transaction must be identifiable and not combined with other transactions;
m) Monthly Account Analysis Reports will be provided within ten (10) working days after the last calendar day of the month and provide the following minimum information: average daily cash balance; Federal Reserve requirements; average daily float; average collected balance; earnings allowance; and transaction volumes and prices, including, but not limited to, account maintenance, deposits, checks paid, wire and intra-account transfers in and out, and returned checks.
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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EXHIBIT B
COMPENSATION
AFP Service Unit Price
Depository Services
010410 Paper Account Analysis Stmt $ 0.00
010000 Account Maintenance $ 4.00
010101 Paper Credits $ 0.50
010101 Electronic Credits $ 0.20
010100 Paper Debits $ 0.10
010100 Electronic Debits $ 0.10
010102 Combined Transactions/Items $ 0.00
150101 Reject Checks Paid $ 0.00
100224 Deposited Item $ 0.05
100400 Returned Deposited Items $ 4.00
100405 Returned Item Special Instructions
100405 For First 1 $ 12.00
100405 For Over 1 $ 7.00
100403 Returned Item Image Viewed $ 1.25
100414 Returned Item Img Advice View $ 1.00
000230 Deposit Coverage $ 0.129
010310 Truncated Paper Stmt $ 6.00
010307 Truncated Online DDA Statement $ 0.00
150240 Check Filter Monthly Maint $ 11.00
151342 Copy of Check/Deposit Ticket $ 6.00
Account Reconcilement Services
150030 Full/Positive Pay Maint $ 25.00
150030 SP Positive Pay Only Maint $ 0.00
150120 SP Pos Pay Only - per Item $ 0.01
150322 SP Checks Returned $ 25.00
151352 SP Pos Pay Image Retrieval $ 0.00
150310 SP Positive Pay Exceptions $ 4.75
20020
B SP Issue Mnt Upload - per File
20020
B For First 6 Per Acct $ 10.00
20020
B For Over 6 Per Acct $ 0.00
200201 Transmission Input $ 5.00
SinglePoint
400272 Sp Current Day - Per Account $ 20.00
400272 Sp Previous Day Per Account $ 20.00
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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AFP Service Unit Price
400272 Sp Previous Day Per Item $ 0.05
409999 Monthly DDA Statement PDF $ 0.00
250720 ACH Return and NOC Report $ 0.00
250720 ACH Return and NOC Report
250720 For First 1 $ 10.00
250720 For Over 1 $ 4.00
401020 SP Token Monthly Maintenance $ 3.50
400810 SP Account Add/Modify/Delete $ 15.00
150410 SP Stop Payments Mo Maintenance
150410 For First 1 $ 10.00
150410 For Over 1 $ 0.00
250000 SP ACH Origination Mo Maintenance
250000 For First 1 $ 50.00
250000 For Over 1 $ 0.00
150030 SP Positive Pay Monthly Maintenance $ 0.00
200201 SP Issue Maint Mo Maintenance
200201 For First 1 $ 10.00
200201 For Over 1 $ 0.00
151350 SP Image Access Mo Maint $ 30.00
409999 SP External User Message Sent $ 0.00
Wire Transfers
350000 Wire Monthly Maint Voice-Pin $ 0.00
350300 Incoming Fedwire $ 9.00
350123 Internal Wire Credit $ 7.50
350124 Internal Wire Debit $ 7.50
350200 Voice Fedwire Repetitive $ 15.00
350202 Voice Fedwire Non-Repetitive $ 30.00
350300 Incoming Fedwire Ctp $ 9.00
350580 Wire Transfer Special Handling $ 10.00
350120 SP Internal $ 7.00
350402 Wire Advice Fax $ 11.00
Zero Balance Accounts
010020 ZBA Lead $ 10.00
010021 ZBA Subsidiary $ 15.00
Sweep
450020 Fed Funds Sweep Service $ 175.00
450020 Commercial Paper Sweep $ 175.00
Image Services
151351 SP Cks Pd per item Stored $ 0.035
151351 Dep Itms Img per Item Stored $ 0.035
151352 SP Short Term Imgs Retrieved $ 3.00
ACH Services
250501 ACH Process Run $ 5.00
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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AFP Service Unit Price
250102 ACH Orig Transit Item
250102 If 1 - 10000 Per Acct $ 0.13
250102 If Over 10000 Per Acct $ 0.12
250102 ACH Originated On-US Item
250102 If 1 - 10000 Per Acct $ 0.12
250102 If Over 10000 Per Acct $ 0.10
250202 ACH Received Item $ 0.05
250220 ACH Received Addenda Item $ 0.04
250000 ACH Monthly Maint-3rd Party $ 10.00
251050 ACH Block Mthly Maint-per Acct $ 17.00
251050 ACH Filter Mthly Maint $ 22.00
251055 ACH FILTER CHANGE $ 6.00
250302 ACH Return-per Item $ 3.00
251070 ACH Notification of Change $ 2.00
250401 ACH Return/NOC Faxed $ 3.00
250102 Same Day ACH Orig Transit Item $ 0.50
259999 SDA Special Processing $ 190.00
Branch Coin/Currency Services
150501 Non Customer On US Ck Cashing $ 0.00
CVS Coin/Currency
100114 Cash Dep-per $100 $ 0.18
100100 Cash Vault Deposit $ 1.00
100111 Loose Coin Deposit $ 10.00
100501 Cash Dep Adjustment $ 6.50
100141 Standard Cash Orders $ 3.00
Electronic Deposit Services
101300 EDM Monthly Maint - per Acct
101300 For First 1 $ 44.00
101300 For Over 1 $ 11.00
101300 Web Monthly Maint - per Wrkstn
101300 If 1 - 10 $ 20.90
101300 If 11 - 50 $ 20.90
101300 If Over 50 $ 20.90
109999 Deposit Credit $ 0.69
101311 Image Check Item - On-Us $ 0.10
101310 Image Check Item - Transit $ 0.10
101320 Image Document - per Item $ 0.069
Prices quoted in this proposal are only for those Treasury Management Services requested by the customer. Additional Treasury Management Services will be separately priced at the time of customer's request. Prices quoted are valid for 60 days following customer's receipt, after which they will be subject to change by U.S. Bank. All prices are subject to change, at any time and at Bank's sole discretion, due to changes in business conditions, volumes, quality of work provided by the customer and normal DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
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pricing change cycles.
N
otwithstanding anything contained herein to the contrary, all Treasury Management Services provided to customer are subject to U.S. Bank's Services Terms and Conditions, as the same may be amended from time to time.
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
95 CITY OF LAKE FOREST - Sample Proforma
Consolidated Analysis Summary
Lead Account Number xxxx9982
Earnings Credit Rate 1.75%
Negative Collected Rate 11.75%
Settlement Frequency SEMI-ANNUAL
Balance Summary
Average Ledger Balance $ 24,968,076.96
Average Float - 207,458.72
Average Collected Balance = 24,760,618.24
Average Negative Collected $0 . 0 0
Average Positive Collected Balance $ 24,760,618.24
Settlement Analysis
Average Positive Collected Balance $ 24,760,618.24
Fee Based Collected Balance (Net of Reserves) - 0.00
Collected Balance Available for Earnings Credit Services = 24,760,618.24 Earnings Credit @ 1.75% 35,614.59
Earnings Credit Based Service Charges - 4,275.17
Current
Month Surplus/(Deficit) Position = 31,339.42
Net Service Charges $ -
AFP Service *Volume Unit Price Total Price
Depository Services
010410 Paper Account Analysis Stmt 1 $0 .00 -$
010000 Account Maintenance 2 $4 .00 8.00$
010101 Paper Credits 23 $0 .50 11.50$
010101 Electronic Credits 6 $0 .20 1.20$
010100 Paper Debits 202 $0 .10 20.20$
010100 Electronic Debits 8 $0 .10 0.80$
150101 Reject Checks Paid
150101 For First 50 Per Acct 11 $0 .00 -$
150101 For Over 50 Per Acct $0 . 0 0 -$
100224 Deposited Item 1 $0 .05 0.05$
100400 Returned Deposited Items 2 $4 .00 8.00$
100405 Returned Item Special Instruc
100405 For First 1 1 $ 12.00 12.00$
100405 For Over 1 $7 . 0 0 -$
100403 Returned Item Image Viewed 3 $1 .25 3.75$
000230 Deposit Coverage 24,968 $ 0.129 3,220.87$
010310 Truncated Paper Stmt 1 $6 .00 6.00$
010307 Truncated Online DDA Statement 1 $0 .00 -$
Subt
otal Depository Services 3,292.37$
CITY OF LAKE FOREST - Sample Proforma 1 OF 412
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
96 AFP Service *Volume Unit Price Total Price
Account Reconcilement Services
150030 SP Positive Pay Only Maint 2 $0 .00 -$
150120 SP Pos Pay Only - per Item 202 $0 .01 2.02$
150322 SP Checks Returned $ 25.00 -$
151352 SP Pos Pay Image Retrieval 3 $0 .00 -$
150310 SP Positive Pay Exceptions $4 . 7 5 -$
20020B SP Issue Mnt Upload - per File
20020B For First 6 Per Acct 6 $ 10.00 60.00$
20020B For Over 6 Per Acct $0 . 0 0 -$
200201 Transmission Input $5 . 0 0 -$
Subt
otal Account Reconcilement Services 62.02$
SinglePoint
400272 Sp Previous Day Per Acct 2 $ 20.00 40.00$
400272 Sp Previous Day Per Item 817.00 $0 .05 40.85$
409999 Monthly DDA Statement PDF 2 $0 .00 -$
250720 ACH Return and NOC Report 1 $0 .00 -$
250720 ACH Return and NOC Report
250720 For First 1 1 $ 10.00 10.00$
250720 For Over 1 $4 . 0 0 -$
401020 SP Token Monthly Maintenance 3 $3 .50 10.50$
150410 SP Stop Payments Mo Maint
150410 For First 1 1 $ 10.00 10.00$
150410 For Over 1 $0 . 0 0 -$
250000 SP ACH Origination Mo Maint
250000 For First 1 1 $ 50.00 50.00$
250000 For Over 1 $0 . 0 0 -$
150030 SP Positive Pay Monthly Maint 2 $0 .00 -$
200201 SP Issue Maint Mo Maintenance
200201 For First 1 1 $ 10.00 10.00$
200201 For Over 1 1 $0 .00 -$
151350 SP Image Access Mo Maint 2 $ 30.00 60.00$
409999 SP External User Message Sent 1 $0 .00 -$
Subt
otal SinglePoint 231.35$
Wire Transfers
350000 Wire Monthly Maint Voice-Pin 1 $0 .00 -$
350123 Internal Wire Credit 1 $7 .50 7.50$
350300 Incoming Fedwire Ctp 1 $9 .00 9.00$
350402 Wire Advice Fax 2 $ 11.00 22.00$
Subtotal Wire Transfers 38.50$
Zero Balance Accounts
010020 ZBA Lead 1 $ 10.00 10.00$
010021 ZBA Subsidiary 1 $ 15.00 15.00$
Subtotal Zero Balance Accounts 25.00$
Sweep
450020 Fed Funds Sweep Service $ 175.00 -$
CITY OF LAKE FOREST - Sample Proforma 2 OF 413
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
97 AFP Service *Volume Unit Price Total Price
450020 Commercial Paper Sweep $ 175.00 -$
Subt
otal Sweep -$
I
mage Services
151351 SP Cks Pd per item Stored 202 $ 0.035 7.07$
151351 Dep Itms Img per Item Stored 195 $ 0.035 6.83$
151352 SP Short Term Imgs Retrieved 4 $3 .00 12.00$
Subtotal Image Services 25.90$
ACH Services
250501 ACH Process Run 2.25 $5 .00 11.25$
250102 ACH Orig Transit Item 309 $0 .13 40.17$
250102 ACH Originated On-US Item 14 $0 .12 1.68$
250202 ACH Received Item 61 $0 .05 3.05$
250220 ACH Received Addenda Item 49 $0 .04 1.96$
250000 ACH Monthly Maint-3rd Party 1 $ 10.00 10.00$
251050 ACH Filter Mthly Maint 2 $ 22.00 44.00$
250302 ACH Return-per Item 1 $3 .00 3.00$
250401 ACH Return/NOC Faxed 1 $3 .00 3.00$
Subtotal ACH Services 118.11$
Branch Coin/Currency Services
Armor Car Services (Pass Thru) 315 $1 .00 315.00$
Subtotal Branch Coin/Currency Services 315.00$
CVS Coin/Currency
100114 Cash Dep-per $100 188 $0 .18 33.84$
100100 Cash Vault Deposit** 23 $1 .00 23.00$
Subtotal CVS Coin/Currency 56.84$
Electronic Deposit Services
101300 EDM Monthly Maint - per Acct
101300 For First 1 1 $ 44.00 44.00$
101300 For Over 1 $ 11.00 -$
101300 Web Monthly Maint - per Wrkstn
101300 If 1 - 10 1 $ 20.90 20.90$
101300 If 11 - 50 $ 20.90 -$
101300 If Over 50 $ 20.90 -$
109999 Deposit Credit 35 $0 .69 24.15$
101311 Image Check Item - On-Us 5 $0 .10 0.50$
101310 Image Check Item - Transit 190 $0 .10 19.00$
101320 Image Document - per Item $ 0.069 -$
151352 Image Retrieval - per Item $0 . 5 5 -$
Subt
otal Electronic Deposit 110.08$
Total Service Charges 4,275.17$
Prices quoted in this proposal are only for those Treasury Management Services requested by the *Please note: Volumes in this sample proforma are based off of volumes from the April 2023 Account Analysis **Cash Vault - per Deposit increased pricing from $0.50 per deposit to $1.00 per deposit.
CITY OF LAKE FOREST - Sample Proforma 3 OF 414
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
98 AFP Service *Volume Unit Price Total Price
customer. Additional Treasury Management Services will be separately priced at the time of customer's request. Prices quoted are valid for 60 days following customer's receipt, after which they will be subject to change by U.S. Bank. All prices are subject to change, at any time and at Bank's sole discretion, due to changes in business conditions, volumes, quality of work provided by the customer and normal pricing change cycles.
Notwithstanding anything contained herein to the contrary, all Treasury Management Services provided to customer are subject to U.S. Bank's Services Terms and Conditions, as the same may be amended from time to time.
CITY OF LAKE FOREST - Sample Proforma 4 OF 4
15 DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
99 16
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EXHIBIT C
INSURANCE REQUIREMENTS
1. Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
2. Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall maintain in full force and effect during the term of the Agreement the following policies of insurance.
(
a) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or equivalent, and shall be no less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate.
Defense costs shall be paid in addition to the limits.
(b) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or equivalent, covering bodily injury and property damage for all activities shall be in an amount of not less than $1,000,000 combined limit for each occurrence.
(c) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (d) Professional Liability: Professional Liability insurance with m
inimum limits of $1,000,000 including coverage for negligent acts, errors or omissions.
If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least two (2) years from termination or expiration of this Agreement.
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
100
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3. Endorsements .
(A) The policy or policies of insurance required by Section 3.2.10.2(a), Commercial General Liability
(
1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
Additional Insured Endorsements shall be written on CG
20 26 or equivalent
(2) Cancellation: Required insurance policies shall not be canceled until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (
B) The policy or policies of insurance required by Section 3.2.10.2(b) Automobile Liability shall be endorsed to provide the following:
(1) Cancellation: Required insurance policies shall not be c
anceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) The policy or policies of insurance required by Section 3.2.10.2(c), W
orkers' Compensation, shall be endorsed to provide the following:
(
1) Waiver of Subrogation: A waiver of subrogation stating t
hat the insurer waives all rights of subrogation against the indemnified parties. (
2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
4. Primary and Non-Contributing Insurance. The required General Liability and Automobile Liability insurance coverages shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
5. Waiver of Subrogation. Except for the insurance required by Section
3.2.10.2(d) Professional Liability, required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.
6. Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver certificates of insurance. The certificates for each insurance policy shall be signed by a DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
101
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person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled, Consultant shall, within ten (10) days after receipt of written notice of such cancellation, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
7. Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement. In the event that the Consultant's operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.
8. Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A-:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
9. Insurance for Subconsultants. All Subconsultants shall be included as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing Subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements or insurance commensurate with the services they provide. Consultant shall provide to City satisfactory evidence as required under Section 3.2.10.1 of this Agreement.
DocuSign Envelope ID: 76B5281C-3DC6-49FE-A3CD-963033AD7DD6 Item: 6
102
CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: City Clerk
SUBJECT:
SECOND READING AND ADOPTION OF CITY-INITIATED ORDINANCES TO AMEND TITLES 5 AND 9 OF THE LAKE FOREST MUNICIPAL CODE TO
ADDRESS LOW BARRIER NAVIGATION CENTERS, TRANSITIONAL AND
SUPPORTIVE HOUSING, STREAMLINED REVIEW OF ELIGIBLE PROJECTS,
EMPLOYEE HOUSING, EMERGENCY SHELTER PARKING, AND
RESIDENTIAL CARE FACILITIES AND FINDING THE ACTIONS TO BE
EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS
15060(C)(1) AND 15061(B)(3))
RECOMMENDED ACTION(S):
1. Conduct Second Reading of and Adopt Ordinance No. 363 entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING TITLE 9 OF THE LAKE FOREST MUNICIPAL CODE
TO ADDRESS LOW BARRIER NAVIGATION CENTERS, TRANSITIONAL AND
SUPPORTIVE HOUSING, STREAMLINED REVIEW OF ELIGIBLE PROJECTS,
EMPLOYEE HOUSING, EMERGENCY SHELTER PARKING, AND
RESIDENTIAL CARE FACILITIES AND FINDING THE ACTION TO BE
EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS
15060(c)(1) AND 15061(b)(3). 2. Conduct Second Reading of and Adopt Ordinance No. 364 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADDING CHAPTER 5.44 TO THE
LAKE FOREST MUNICIPAL CODE REGARDING RESIDENTIAL CARE
FACILITIES AND FINDING THE ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(c)(1) AND 15061(b)(3).
EXECUTIVE SUMMARY:
This item consists of two ordinances (Attachments 1 and 2) that amend Lake Forest Municipal Code (“LFMC” or “Code”) Titles 5 and 9 to address low barrier navigation centers, transitional and supportive housing, streamlined review for eligible projects, employee housing, emergency shelter parking, and residential care facilities. These Code amendments are contemplated by the City’s Sixth Cycle Housing Element (2021-2029), specifically Housing Element Program 7 (Zoning Code Amendments- Housing Constraints). Collectively, they respond to the California Department of Housing and Community Development’s (HCD) Item: 7
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2 6
3 6
request that the City remove certain constraints on housing development and ensure that the City’s standards and permitting requirements are consistent with state law.
Staff recommends the City Council conduct the second reading and adopt Ordinance Nos. 363 and 364.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
1. Ordinance No. 363
2. Ordinance No. 364
Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
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Attachment 1
Item: 7
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Ordinance No. 363
ORDINANCE NO. 363
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, AMENDING TITLE 9 OF
THE LAKE FOREST MUNICIPAL CODE TO ADDRESS
LOW BARRIER NAVIGATION CENTERS, TRANSITIONAL
AND SUPPORTIVE HOUSING, STREAMLINED REVIEW
OF ELIGIBLE PROJECTS, EMPLOYEE HOUSING,
EMERGENCY SHELTER PARKING, AND RESIDENTIAL
CARE FACILITIES AND FINDING THE ACTION TO BE
EXEMPT FROM CEQA UNDER STATE CEQA
GUIDELINES SECTIONS 15060(c)(1) AND 15061(b)(3)
WHEREAS, the 2021–2029 (6th cycle) Lake Forest Housing Element (“Housing Element”) was approved by the City Council on January 6, 2023, and certified by the California Housing and Community Development Department (“HCD”) on February 24, 2023; and
WHEREAS, the Housing Element includes Housing Program 7: Zoning Code Amendments - Housing Constraints, which requires the City to update the Zoning Code to remove constraints to housing development and ensure that the City’s standards and permitting requirements are consistent with state law.
Specifically, Housing Program 7 requires code amendments related to low barrier navigation centers, transitional and supportive housing, employee housing, emergency shelter parking, and residential care facilities; and WHEREAS, the City initiated Zoning Code Amendment (“ZCA”) 04-23- 5616 to amend Title 9 of the Lake Forest Municipal Code to implement Housing Element Program 7; and
WHEREAS, on April 20, 2023, the City gave public notice of the Planning Commission public hearing for ZCA 04-23-5616 by publishing the required notice in a newspaper of general circulation and posting the notice at City Hall; and WHEREAS, in accordance with LFMC section 9.196.020, on April 24, 2023, the Director of Community Development made the draft ordinance (i.e., ZCA 04-23-5616) available for public inspection in the Department of Community Development offices and supplied it at cost to all persons desiring a copy; and WHEREAS, on May 4, 2023, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning ZCA 04-23-5616 and adopted a resolution recommending that the City Council approve and adopt the ordinance; and Item: 7
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Ordinance No. 363
WHEREAS, on May 25, 2023 the City gave public notice of the City Council public hearing for ZCA 04-23-5616 by publishing the required notice in a newspaper of general circulation and posting the notice at City Hall; and WHEREAS, in accordance with LFMC section 9.196.020, on May 30, 2023 the City Clerk made the ordinance and all relevant documents available for public inspection in the City Clerk’s office, at least five days before the scheduled City Council public-hearing; and
WHEREAS, on June 6, 2023, the City Council held a noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning ZCA 04-23-5616; and
WHEREAS, all legal prerequisites to the adoption of this ordinance have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA DOES ORDAIN AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The City Council hereby finds and determines that the Recitals above are true and correct and incorporated herein.
SECTION 2. CEQA. The City Council finds that Zoning Code Amendment 04-23-5616 (the Amendment) is not subject to the California Environmental Quality Act (“CEQA”) for several separate and independent reasons. First, approval of the Amendment is not subject to CEQA because it does not constitute a discretionary project subject to CEQA. This code amendment ensures that City’s standards and permitting requirements are consistent with state law and fair housing laws, as required by the California Department of Housing and Community Development (“HCD”). The amendment merely codifies these requirements in the City’s Zoning Code. (See State CEQA Guidelines, § 15060(c)(1) [activity that does not involve exercise of discretionary power by a public agency not subject to CEQA].) Second, approval of the amendment is exempt from CEQA under State CEQA Guidelines section 15061(b)(3), which exempts projects from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Here, there is no possibility that the amendment may have a significant effect on the environment because it merely amends the Zoning Code to be consistent with state laws and fair housing laws, as required by HCD, which are already binding on the City.
SECTION 3. General Plan. Based on the entire record before the City Item: 7
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Ordinance No. 363
Council, including all written and oral evidence presented, the City Council hereby finds and determines that ZCA 04-23-5616 is consistent with the City’s adopted General Plan because it implements Housing Element Housing Program 7, as certified by HCD law.
SECTION 4. Added Definitions to LFMC Section 9.04.030. The following definitions are hereby added to Section 9.04.030 (Definitions) of the Lake Forest Municipal Code to read as follows:
“Employee Housing: has the same meaning as in California Health and Safety Code Section 17008(a), as that section is amended from time to time.
Low-Barrier Navigation Center: As defined by California Government Code section 65660(a), “a Housing First, low-barrier, service- enriched shelter focused on moving people into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. ‘Low barrier’ means best practices to reduce barriers to entry, and may include, but is not limited to, the following:
(1) The presence of partners if it is not a population-specific site, such as for survivors of domestic violence or sexual assault, women, or youth.
(2) Pets.
(3) The storage of possessions.
(4) Privacy, such as partitions around beds in a dormitory setting or in larger rooms containing more than two beds, or private rooms.”
Should this Code’s Low-Barrier Navigation Center definition conflict with Government Code section 65660(a), the Government Code definition prevails.
Residential Care Facility: An intermediate care
facility/developmentally disabled-habilitative or an intermediate care facility/developmentally disabled–nursing, as defined by California Health and Safety Code section 1250; a congregate living health facility, as defined by California Health and Safety Code section 1250; a community care facility, as defined by California Health and Safety Code section 1502; a residential care facility for the elderly, as defined by California Health and Safety Code section 1569.2; a Item: 7
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residential care facility for persons with chronic life-threatening illness, as defined by California Health and Safety Code section 1568.01; an alcoholism or drug abuse recovery or treatment facility, as defined by California Health and Safety Code section 11834.02; a pediatric day health and respite care facility, as defined by California Health and Safety Code section 1760.2; or a family care home, foster home, or group home serving persons with mental health disorders or other disabilities or dependent and neglected children under California Welfare and Institutions Code section 5116.
Target Population: As defined by California Health and Safety Code Section 50675.14(b)(3)(A)-(B), “persons, including persons with disabilities, and families who are ‘homeless,’ as that term is defined by Section 11302 of Title 42 of the United States Code, or who are ‘homeless youth,’ as that term is defined by paragraph (2) of subdivision (e) of Section 12957 of the Government Code.
Individuals and families currently residing in supportive housing meet the definition of ‘target population’ if the individual or family was ‘homeless,’ as that term is defined by Section 11302 of Title 42 of the United States Code, when approved for tenancy in the supportive housing project in which they currently reside.” Should this Code’s Target Population definition conflict with the California Health and Safety Code definition for this term, the California Health and Safety Code definition prevails.
SECTION 5. Deleted Definitions from LFMC Section 9.04.030. The following definitions are hereby deleted in their entirety from Section 9.04.030 (Definitions) of the Lake Forest Municipal Code:
“Agriculture Employee Quarters, Alcoholism or Drug Abuse Recovery or Treatment (AOD) Facility, Community Care Facility, and Quarters for Employee Temporary Use.”
SECTION 6. Amended Definitions in LFMC Section 9.04.030. The following definitions in Section 9.04.030 (Definitions) of the Lake Forest Municipal Code are hereby amended to read, each in its entirety, as follows:
Supportive Housing: As defined by California Government Code section 65650(a), “housing with no limit on length of stay, that is occupied by the target population, and that is linked to onsite or offsite services that assist the supportive housing resident in retaining the housing, improving their health status, and maximizing their ability to live and, when possible, work Item: 7
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Ordinance No. 363
in the community.” Should this Code’s Supportive Housing definition conflict with the California Government Code definition of this term, the Government Code definition prevails.
Transitional Housing: As defined by California Government Code section 65582(j), “buildings configured as rental housing developments, but operated under program requirements that require the termination of assistance and recirculating of the assisted unit to another eligible program recipient at a predetermined future point in time that shall be no less than six months from the beginning of the assistance.” Should this Code’s Transitional Housing definition conflict with the California Government Code definition of this term, the Government Code definition prevails.” SECTION 7. LFMC Section 9.44.020 Amendment. Subsections C, D, E, and F of Section 9.44.020 (R1 Single-Family Residential District -Principal Uses Permitted) of the Lake Forest Municipal Code are hereby amended to read, each in its entirety as follows:
C. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities);
D. Small and large family day care homes;
E. Limited home rentals.
SECTION 8. LFMC Section 9.48.020 Amendment. Subsections C, D, E, and F of Section 9.48.020 (RS Residential Single-Family District -Principal Uses Permitted) of the Lake Forest Municipal Code are hereby amended to read, each in its entirety as follows:
C. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities);
D. Small and large family day care homes;
E. Limited home rentals.
SECTION 9. LFMC Section 9.56.020 Amendment. Subsections D, E, F, and G of Section 9.56.020 (R2 Multifamily Dwellings District -Principal Uses Permitted) of the Lake Forest Municipal Code are hereby amended to read, each in its entirety as follows:
D. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities);
E. Small and large family day care homes;
F. Limited home rentals.
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SECTION 10. LFMC Section 9.64.020 Amendment. Subsections D, E, F and G of Section 9.64.020 (R4 Suburban Multifamily Dwellings District - Principal Uses Permitted) of the Lake Forest Municipal Code are hereby amended to read, each in its entirety as follows:
D. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities);
E. Small and large family day care homes;
F. Limited home rentals.
SECTION 11. LFMC Section 9.68.020 Amendment. Subsections C, D, E, and F of Section 9.68.020 (RP Residential-Professional District -Principal Uses Permitted) of the Lake Forest Municipal Code are hereby amended and restated to read, each in its entirety as follows:
C. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities);
D. Small and large family day care homes;
E. Limited home rentals.
SECTION 12. LFMC Section 9.72.090(A) Amendment. Subsection A of Section 9.72.090 (Land Use Matrix) of the Lake Forest Municipal Code is hereby amended to delete the entries and footnotes for Agriculture Quarters Housing, Community Care Facilities Serving 6 or fewer, and Transitional Housing and to add entries and footnotes for Employee Housing and Residential Care Facility” to read, each in its entirety as follows:
Use C I PA UA CAN A1 OS
Employee
Housing
X X X X X P24 P24
Residential
Care
Facility
X X X X X P25 X
24. In accordance with California Health and Safety Code section 17021.6 et seq.
25. In accordance with Chapter 5.44 (Residential Care Facilities) SECTION 13. LFMC Section 9.73.010 Amendment. Section 9.73.010 (Mixed-use districts) of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:
9.73.010 Mixed-use districts.
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Ordinance No. 363
A. Types. The types of mixed-use districts include the following: mixed- use 32 (MU 32), mixed-use 43 (MU 43), mixed-use office (MUO), urban industrial 25 (UI 25), and urban industrial 43 (UI 43).
B. SB 35. Projects that qualify for streamlined approval in accordance with Senate Bill 35 (as codified in California Government Code Section 65913.4) may, upon applicant request and demonstration of eligibility, qualify for streamlined and ministerial processing. Projects subject to SB 35 streamlining must comply with this chapter’s objective design standards and with objective development standards of the zoning ordinance.
SECTION 14. LFMC Section 9.73.065 Amendment. Section 9.73.065 (Mixed-Use Land Use Matrix) of the Lake Forest Municipal Code, is hereby amended to delete the entries for Agricultural Employee Housing and Quarters for Employee Temporary Use and to add entries and footnotes for Employee Housing, Low Barrier Navigation Center,” and Residential Care Facility to read, each in its entirety as follows:
Use MU 32 MU 43 MUO UI 25 UI 43
Employee
Housing X X X X X
Low-Barrier
Navigation
Center
P22 P22 X P22 P22
Residential
Care
Facilities
P23 P23 X P23 P23
22. In accordance with Section 9.146.170 (Low-
Barrier Navigation Center).
23. In accordance with Chapter 5.44 (Residential
Care Facilities)
SECTION 15. LFMC Section 9.112.020(C)(1) Amendment. Subsection (C)(1) of Section 9.112.020 (PC Planned Community District -General provisions and regulations) of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:
“1. Single-Family Dwellings. In any district or area where single-family dwellings are a permitted use, permitted uses include the following:
a. Single-family detached dwellings;
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b. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities);
c. Small and large family day care homes;
d. Limited home rentals.”
SECTION 16. LFMC Section 9.146.120(D) Amendment. Subsection D of Section 9.146.120 (Emergency Shelters) of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:
D. Parking Ratio. Subject to Government Code section
65583(a)(4)(A)(ii), on-site parking shall be a minimum of one space per employee in the largest shift.
SECTION 17. LFMC Section 9.146.160 Amendment. Section
9.146.160 (Community care facilities and alcoholism or drug abuse recovery or treatment facilities) is hereby deleted in its entirety.
SECTION 18. LFMC Section 9.146.170 Amendment. Section
9.146.170 (Low-Barrier Navigation Centers) is hereby added to the Lake Forest Municipal Code to read in its entirety as follows:
9.146.170 Low-Barrier Navigation Centers
A. Purpose. The purpose of this section is to comply with California Government Code section 65660 et seq. regarding Low Barrier Navigation Centers (hereafter referred to as “LBNCs,” and each singularly an “LBNC”) B. Allowed Zones. As required by California Government Code section 65662, LBNCs that comply with this Section are permitted by right in areas zoned for mixed use and nonresidential zones permitting multifamily uses.
If this subsection (B) conflicts with any other provision of this Code, this subsection (B) prevails.
C. LBNC Streamlined Administrative Permit Required. An LBNC Streamlined Administrative Permit issued by the City is required prior to establishment or construction of any LBNC.
D. Operational and Development Standards. LBNCs must comply with all of the following:
1. Proximity to Another LBNC. No LBNC may be established or operated at any location that is less than 300 feet from another LBNC.
2. Operational Services. As required by Government Code section 65662, each LBNC must satisfy all of the following:
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a. It offers services to connect people to permanent housing through a services plan that identifies services staffing.
b. It is linked to a coordinated entry system, so that staff in the interim facility or staff who co-locate in the facility may conduct assessments and provide services to connect people to permanent housing. “Coordinated entry system” means a centralized or coordinated assessment system developed pursuant to section 576.400(d) or section 578.7(a)(8), as applicable, of Title 24 of the Code of Federal Regulations, as those sections read on January 1, 2020, and any related requirements, designed to coordinate program participant intake, assessment, and referrals.
c. It complies with Chapter 6.5 (commencing with section 8255) of Division 8 of the Welfare and Institutions Code.
d. It has a system for entering information regarding client stays, client demographics, client income, and exit Information System as defined by section 578.3 of Title 24 of the Code of Federal Regulations.
3. On-Site Personnel. Each LBNC must provide both of the following:
a. At least one qualified on-site manager at all times for each 20 occupants; and
b. At least one qualified attendant at all times for each 20 occupants.
4. Max Beds. The maximum number of beds per LBNC may not exceed one bed for every 50 square feet of floor area used for sleeping purposes.
5. Parking. Subject to Government Code section 65583(a)(4)(A)(ii), on-site parking shall be a minimum of one space per employee in the largest shift.
6. Intake Areas. The LBNC shall have a separate intake area of a minimum of 250 square feet.
7. Lighting. Outdoor lighting shall be provided in active pedestrian areas, including sidewalks, pathways, and driveways. All lighting must be stationary and permanent. Light trespass onto neighboring parcels is prohibited.
8. Security. At least one security guard shall be provided during all hours when the LBNC is in operation.
E. Streamlined Administrative Review Procedures. An application for an LBNC Streamlined Administrative Permit will be reviewed and processed Item: 7
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Ordinance No. 363
ministerially, without discretionary review or a hearing. The Director of Community Development or the Director’s designee will notify an applicant whether the application is complete within 30 days. Action shall be taken within 60 days of when the application is determined to be complete.
F. Sunset.
1. Subject to subsection (F)(2) below, this section remains in effect until January 1, 2027, and as of that date is repealed.
2. If the Legislature amends Government Code section 65668 to extend the effective date of Government Code section 65660 et seq., then this section remains in effect until the date on which Government Code section 65660 et seq. is repealed.
SECTION 19. LFMC Section 9.146.180 Amendment. Section
9.146.180 (Transitional and Supportive Housing) of the Lake Forest Municipal Code is hereby added to read in its entirety as follows:
9.170.180 Transitional and Supportive Housing
A. Transitional Housing. In accordance with Government Code section 65583(c)(3), transitional housing is considered a residential use of property and is subject to those restrictions that apply to other residential dwellings of the same type in the same zone.
B. Supportive Housing.
1. Generally. In accordance with Government Code section 65583(c)(3), supportive housing is considered a residential use of property and is subject to those restrictions that apply to other residential dwellings of the same type in the same zone.
2. In Zones Allowing Multifamily. Supportive housing that complies with the requirements of California Government Code section 65650 et seq. is considered a use by right in all zones where multifamily uses are permitted, including mixed use zones. In accordance with Government Code section 65651(b)(1), a supportive housing development must comply with all objective development standards and policies that apply to other multifamily developments within the same zone.”
SECTION 20. LFMC Section 9.146.190 Amendment. Section
9.146.190 (Employee Housing) of the Lake Forest Municipal Code is hereby added to read in its entirety as follows:
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Ordinance No. 363
Section 9.146.190 Employee Housing
A. Employee Housing. In accordance with California Health and Safety Code section 17021.5, subdivision (b):
1. Employee housing with a permit from the statutory enforcement agency to serve six or fewer employees is considered a single-family residential structure.
2. No use permit, site development permit, variance, or other zoning clearance is required for employee housing serving six or fewer employees unless the same is required for a family dwelling of the same type in the same zone.
3. In accordance with California Health and Safety Code section 17007, for purposes of this subsection (A), “statutory enforcement agency” refers to the Department of Housing and Community Development unless and until the City of Lake Forest or the County of Orange assume responsibility for enforcing the Employee Housing Act under Health and Safety Code section 17050.
SECTION 21. LFMC Section 9.232.015 Amendment. Section
9.232.015 (Portola Bluff Residential District-Principal uses permitted) is hereby added to the Lake Forest Municipal Code to read in its entirety as follows:
9.232.015 Principal uses permitted
The following principal uses are permitted:
A. Residential care facilities, in accordance with Chapter 5.44 (Residential Care Facilities).
SECTION 22. LFMC Section 9.232.020 Amendment. Section
9.232.020 (Portola Bluff Residential District-Principal uses permitted subject to a site development permit) of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:
9.232.020 Principal uses permitted subject to a site development permit.
The following principal uses are permitted subject to the approval of a site development permit under Chapter 9.184:
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Ordinance No. 363
A. Single-Family Dwelling;
B. Open Space uses;
C. Small and large family day care homes;
D. Limited home rentals;
E. Public or private utility buildings and structures;
F. Any other use that the Planning Commission finds is consistent with the purpose and intent of this district.
SECTION 23. Effective Date. This ordinance takes effect 30 days following its adoption.
SECTION 24. Severability. If any provision of this ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this ordinance are severable.
The City Council declares that it would have adopted this ordinance irrespective of the invalidity of any portion thereof.
SECTION 25. Certification. The City Clerk is directed to certify to the adoption of this ordinance and cause it, or a summary of it, to be published once within 15 days of adoption in a newspaper of general circulation available within the City of Lake Forest, and to post a certified copy of this ordinance, including the vote for and against the same, in the office of the City Clerk in accordance with California Government Code section 36933.
SECTION 26. Record of Proceedings. The documents and materials that constitute the record of proceedings on which this ordinance and the above findings are located at the City Clerk’s office at 100 Civic Center Drive, Lake Forest, CA 92630.
PASSED, APPROVED AND ADOPTED this 20th day of June 2023.
DOUG CIRBO, MAYOR
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Ordinance No. 363
ATTEST:
LISA BERGLUND, MPA
CITY CLERK
APPROVED AS TO FORM:
MATTHEW E. RICHARDSON
CITY ATTORNEY
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Ordinance No. 363
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, do hereby certify that the foregoing Ordinance No. 363 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 6th day of June, 2023, and thereafter, said ordinance was duly adopted and passed at a regular meeting of the City Council on the 20th day of June 2023, by the following vote, to wit:
AYES: COUNCIL MEMBERS: CIRBO, PEQUEÑO, TETTEMER, VOIGTS, YU
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
LISA BERGLUND
CITY CLERK
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Attachment 2
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Ordinance No. 364
ORDINANCE NO. 364
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, ADDING CHAPTER 5.44 TO
THE LAKE FOREST MUNICIPAL CODE REGARDING
RESIDENTIAL CARE FACILITIES AND FINDING THE
ACTION TO BE EXEMPT FROM CEQA UNDER STATE
CEQA GUIDELINES SECTIONS 15060(c)(1) AND
15061(b)(3)
WHEREAS, the 2021–2029 (6th cycle) Lake Forest Housing Element (“Housing Element”) was approved by the City Council on January 6, 2023, and certified by the California Housing and Community Development Department (“HCD”) on February 24, 2023; and
WHEREAS, the Housing Element includes Housing Program 7: Zoning Code Amendments - Housing Constraints, which requires the City to update the Zoning Code to remove constraints to housing development and ensure that the City’s standards and permitting requirements are consistent with state law; and WHEREAS, among other things, Housing Program 7 provides that the City will update the Lake Forest Municipal Code to: (i) allow residential care facilities serving seven or more individuals in all residential zones and (ii) adopt objective standards for these uses to promote approval certainty and consistency with state and federal laws; and
WHEREAS, effectuating the above LFMC updates involves amendments to Titles 9 (Zoning) and 5 (Business Regulations). The City is concurrently processing Zoning Code Amendment (“ZCA”) 04-23-5616, which implements the Title 9 portions of Housing Program 7; and
WHEREAS, this ordinance implements the Title 5 portion of Housing Program 7 by establishing operational and licensing standards for residential care facilities, which are codified in the new LFMC Chapter 5.44; and WHEREAS, on June 6, 2023, the City Council held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning this ordinance; and
WHEREAS, all legal prerequisites to the adoption of this ordinance have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA DOES ORDAIN AS FOLLOWS:
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SECTION 1. Incorporation of Recitals. The City Council hereby finds and determines that the Recitals above are true and correct and incorporated herein.
SECTION 2. CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act (“CEQA”) for several separate and independent reasons. First, approval of the ordinance is not subject to CEQA because it does not constitute a discretionary project subject to CEQA. This code amendment ensures that City’s standards and permitting requirements are consistent with state law and fair housing laws, as required by HCD. The amendment merely codifies these requirements in the LFMC. (See State CEQA Guidelines, § 15060(c)(1) [activity that does not involve exercise of discretionary power by a public agency not subject to CEQA].) Second, approval of the ordinance is exempt from CEQA under State CEQA Guidelines section 15061(b)(3), which exempts projects from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Here, there is no possibility that the ordinance may have a significant effect on the environment because it merely amends the LFMC to be consistent with state law and fair housing laws, which are already binding on the City.
SECTION 3. Code Amendment. Chapter 5.44 is hereby added to the Lake Forest Municipal Code to read in its entirety as follows:
Chapter 5.44 – Residential Care Facilities
Section 5.44.010 - License Required; Streamlined Administrative Approval A. Exemptions. When required by state or federal law, a Residential Care Facility (hereafter “RCF”) serving six or fewer persons is:
1. Exempt from this chapter; and
2. Considered a residential use of property and a single family for purposes of Title 9 of this Code.
B. License Required. Unless exempt under subsection (A) above, an RCF License issued by the City is required to operate.
C. Operational and Development Standards. An application for an RCF License is subject to administrative review and will be approved if it satisfies each of the following:
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Ordinance No. 364
1. Separation. No RCF may be established or operated in any location that is less than 300 feet from another RCF.
2. Maximum Occupancy. No more than two residents reside in each bedroom, not including the room or apartment designated for an onsite house manager.
3. The operator provides an onsite house manager that resides full- time (year-round) in a room or apartment on the property.
4. Management Plan. The City has approved a property
management plan for the facility that addresses each of the following: onsite management, maximum occupancy, quiet
hours and permitted guest visitation hours, loitering, littering, and disturbing the peace, nuisance reduction, trash collection, smoking, resident pick-up and drop-off procedures, and
discharge. City approval is required for any modifications to the plan.
5. Emergency and Security Plan. The City has approved an emergency and security plan that addresses each of the
following: security and management contact information, authority and responsibility of security staff, a map of the property, and overview of the property’s security features, security feature testing schedule, overnight parking policies and vehicle violation abatement procedures, emergency medical response protocols, emergency law enforcement response
protocols, and daytime and nighttime security monitoring procedures. City approval is required for any modifications to the plan.
D. Streamlined Administrative Application Review. The Director of Community Development or the Director’s designee will review and process RCF License applications ministerially, without discretionary review or a hearing. The Director will notify an applicant whether the application is complete within 30 days. The Director will render a decision on the application within 60 days of when the application was determined to be complete.
E. Modifications or Revocation.
1. An RCF License may be revoked when the application contained Item: 7
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Ordinance No. 364
incorrect, false or misleading information, or the operator violates the management plan or the emergency and security plan, of if three or more nuisance citations are issued at the property within a 30-day period.
2. Before revoking an RCF license, a good faith effort to meet and confer with the operator will be made to resolve any of the issues identified in subsection (E)(1) above.
3. The operator will be notified of any revocation by first-class mail with return receipt requested. The operator may appeal the revocation to a hearing officer in accordance with Chapter 1.12 of this Code.
F. Conflict. If this chapter conflicts with any other provision of this Code, this chapter prevails.
SECTION 4. Effective Date. This ordinance takes effect 30 days following its adoption.
SECTION 5. Severability. If any provision of this ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this ordinance are severable.
The City Council declares that it would have adopted this ordinance irrespective of the invalidity of any portion thereof.
SECTION 6. Certification. The City Clerk is directed to certify to the adoption of this ordinance and cause it, or a summary of it, to be published once within 15 days of adoption in a newspaper of general circulation available within the City of Lake Forest, and to post a certified copy of this ordinance, including the vote for and against the same, in the office of the City Clerk in accordance with California Government Code section 36933.
SECTION 7. Record of Proceedings. The documents and materials that constitute the record of proceedings on which this ordinance and the above findings are located at the City Clerk’s office at 100 Civic Center Drive, Lake Forest, CA 92630.
PASSED, APPROVED AND ADOPTED this 20th day of June 2023.
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Ordinance No. 364
DOUG CIRBO, MAYOR
ATTEST:
LISA BERGLUND, MPA
CITY CLERK
APPROVED AS TO FORM:
MATTHEW E. RICHARDSON
CITY ATTORNEY
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Ordinance No. 364
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, do hereby certify that the foregoing Ordinance No. 364 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 6th day of June, 2023, and thereafter, said ordinance was duly adopted and passed at a regular meeting of the City Council on the 20th day of June 2023, by the following vote, to wit:
AYES: COUNCIL MEMBERS: CIRBO, PEQUEÑO, TETTEMER, VOIGTS, YU
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
LISA BERGLUND, CITY CLERK
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: City Manager
SUBJECT:
MASTER SERVICES AGREEMENT WITH FLOCK GROUP, INC.
RECOMMENDED ACTION(S):
1. Approve the Master Services Agreement with Flock Group, Inc, for automatic license plate reader cameras.
2. Authorize the City Manager to sign, and the City Clerk to attest, the Master Services Agreement, substantially in the form attached.
EXECUTIVE SUMMARY:
The City utilizes license plate reader cameras as a component of its public safety programs. Only sworn personnel of the Orange County Sheriff's Department (“OCSD”) may access the cameras, subject to the attached Automated License Plate Readers ("ALPR") Usage and Privacy Policy ("Usage and Privacy Policy") (Attachment 1). The cameras are provided through Flock Group, Inc. ("Flock”), which is a company that specializes in providing license plate reader cameras for municipal police agencies.
On June 29, 2020, the City entered into a three-year Government Agency Customer Agreement ("Agreement") with Flock Group, Inc. (Attachment 2) for the purchase and installation of 10 ALPR cameras. Since entering into the Agreement with Flock, the City Council has approved three amendments (Attachments 3, 4, and 5) to bring the City’s total ALPR camera deployment to
50. To date, 44 of the 50 cameras have been installed.
The proposed “Master Services Agreement” includes a five-year term that would “lock in” the current rates the City is paying for the most recently installed cameras and apply that rate to the City’s entire system (“New Agreement”) (Attachment 6). The New Agreement includes $735,000 in compensation over a five-year fixed term, which amounts to an annual cost of $147,000. This compensation amount includes the annual cost of 50 fixed cameras ($2,500 per year each, plus $300 annual data retention fee) and two mobile cameras ($7,000 per year each). Staff recommends the City Council exercise its discretionary authority to enter into the New Agreement with Flock because it is in the best Item: 8
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interest of the City to do so. The proposed 2023-2025 Operating Budget includes funding to cover the costs of the recommended action.
BACKGROUND:
Public Safety is a top priority for the City of Lake Forest. Currently, there are 44 ALPR cameras installed to enhance public safety through the "Stay Safe Lake Forest" campaign. Staff are currently working with Flock to site, permit, and install an additional 6 cameras, which will bring the City’s total camera deployment to 50.
The City entered into the original Agreement with Flock on June 29, 2020. Since that initial Agreement was executed, the City has entered into three amendments. Table 1 below illustrates the history of the City’s contractual relationship with Flock.
Table 1: Contractual History with Flock
Agreement Description Date Executed
Original
Agreement
Established the original contractual
arrangement with Flock. 10 cameras
installed at an annual cost of $2,500 each.
June 29, 2020
First
Amendment
Added 13 cameras at an annual cost of
$2,500 each.
September 7, 2021
Second
Amendment
Added 17 cameras at an annual cost of
$2,500 each. Incurred a one-time, per
camera implementation fee of $350.
Implemented a $300 extended data
retention plan on all existing cameras.
$300 per-cameras extended data retention
plan applies to all current and future
cameras.
December 6, 2022
Third
Amendment
Added 10 cameras at an annual cost of
$2,500 each. Incurred a one-time, per
camera implementation fee of $350.
March 21, 2023
The ALPR cameras have enhanced the capabilities of OCSD to locate stolen vehicles, identify persons of interest, and conduct investigations. Enhancing public safety is a major component of the City's Strategic Business Plan. The Strategic Plan Initiative #25 - Lake Forest Geo Fence, was to expand ALPR’s to Item: 8
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all major intersections and high traffic areas near city borders. This initiative was completed in the third quarter of this fiscal year.
The original Agreement with Flock is set to expire on June 30, 2023. In anticipation of the Agreement’s expiration date, staff entered negotiations with Flock to secure favorable pricing for several years going forward. Flock has agreed to apply the current pricing the City is paying for the most recently installed cameras over a five-year term. Because Flock and staff were able to preliminarily agree to this arrangement, the City can avoid the 20% price increase Flock applied to all cameras nationwide effective April 1, 2023.
DISCUSSION:
The attached New Agreement with Flock includes a compensation amount of $735,000 over a five-year fixed term. This amounts to $147,000 per year. The City will have 50 Flock cameras installed on or shortly after July 1, 2023, the effective date of the New Agreement. The base annual cost of each camera would be $2,500, plus a $300 per year data retention fee. This amounts to a $147,000 annual cost for the 50 fixed cameras.
The New Agreement also includes the acquisition of two mobile ALPR cameras.
These mobile ALPR cameras would be used by the OCSD in certain “hot spot” areas where vehicle-involved crimes may be occurring that are out of the sight line of the City’s fixed cameras.
Flock cameras identify the viewable license plate and other physical vehicle features within the capture frame. The most unique aspect of this product is the user interface software. The software provides a simple searchable database and enables law enforcement to receive hotlist alerts and create custom alerts for license plates under investigation.
Staff’s role with the cameras is limited to contract procurement and ongoing contract management. OCSD personnel solely operate the system. OCSD has a Usage and Privacy Policy, which outlines authorized uses of the system (Attachment 1). The Usage and Privacy Policy requires training of OCSD personnel and requires proper security of the data collected. The Usage and Privacy Policy ensures that the data collected by the cameras can only be accessed through a controlled process by trained OCSD personnel.
On March 21, 2023, the Third Amendment to the Agreement was approved by the City Council. At that time, staff mentioned that a new agreement would be presented for City Council consideration that would include a five-year fixed term for the ongoing maintenance of all 50 cameras. Staff recommends the City Council approve the Master Service Agreement with Flock and authorize the City Item: 8
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Manager to sign the agreement. The Master Service Agreement has been reviewed by the City Attorney’s Office.
FISCAL IMPACT:
Approval of the Master Services Agreement will set the annual cost for the 50 fixed cameras at $147,000 per year for the next five years. If approved, there will be sufficient funds available in the Proposed Fiscal Year 2023-2025 Operation Budget.
ATTACHMENTS:
1. OCSD Automated License Plate Readers Usage and Privacy Policy
2. Government Agency Customer Agreement with Flock Group, Inc.
3. First Amendment to Agreement with Flock Group, Inc.
4. Second Amendment to Agreement with Flock Group, Inc.
5. Third Amendment to Agreement with Flock Group Inc.
6. Proposed Master Services Agreement with Flock Group, Inc.
Initiated By: Sharlyn De la Paz, Senior Management Analyst Submitted By: Sean McGovern, Assistant to the City Manager Approved By: Debra Rose, City Manager
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ATTACHMENT 6
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Flock Safety + CA - City of Lake Forest
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Tonia Crump
[email protected]
4049329942
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Company Overview
At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future, together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime.
Our connected platform, comprised of License Plate Recognition (LPR), live video, audio detection, and a suite of integrations (AVL, CAD & more), alerts law enforcement when an incident occurs and turns unbiased data into objective answers that increase case clearance, maximize resources, and reduce crime -- all without compromising transparency or human privacy.
Join thousands of agencies reducing crime with Flock Safety’s public safety operating system
2000+ 120 1B+ <60%*
communities with private-
public partnerships
incident alerts / minute 1B+ vehicles detected /
month
<60% local crime reduction
in Flock cities
*According to a 2019 study conducted by Cobb County Police Department
Introduction
Layer Intelligence to Solve More Crime
The pathway to a safer future looks different for every community. As such, this proposal presents a combination of products that specifically addresses your public safety needs, geographical layout, sworn officer count, and budget. These components make up your custom public safety operating system, a connected device network and software platform designed to transform real-time data into a panoramic view of your jurisdiction and help you zero in on the leads that solve more cases, prevent future crimes, and foster trust in the communities you serve.
Software Platform
Flock Safety's out-of-box software platform collects and makes sense of visual, audio, and situational evidence across your entire network of devices.
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Out-of-Box Software Features
Simplified Search Get a complete view of all activity tied to one vehicle in your network of privately and publicly owned cameras.
The user-friendly search experience allows officers to filter hours of footage in seconds based on time, location, and detailed vehicle criteria using patented Vehicle Fingerprint ™ technology. Search filters include:
● Vehicle make
● Body type
● Color
● License plates
○ Partial tags
○ Missing tags
○ Temporary tags
○ State recognition
● Decals
● Bumper stickers
● Back racks
● Top racks
National and Local Sharing
Access 1B+ additional plate reads each month without
purchasing more cameras. Solve cross-jurisdiction crimes by opting into Flock Safety's sharing networks, including one-to- one, national, and statewide search networks. Users can also receive alerts from several external LPR databases:
California SVS
FDLE
FL Expired Licenses
FL Expired Tags
FL Sanctioned Drivers
FL Sex Offenders
Georgia DOR
IL SOS
Illinois Leads
NCIC
NCMEC Amber Alert
REJIS
CCIC
FBI
Real-time Alerts Receive SMS, email, and in-app notifications for custom Hot Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle Fingerprint matches, and more.
Interactive ESRI Map View your AVL, CAD, traffic, and LPR alerts alongside live on- scene video from a single interactive map for a birdseye view of activity in your jurisdiction.
Vehicle Location Analysis
Visualize sequential Hot List alerts and the direction of travel to guide officers to find suspect vehicles faster.
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Out-of-Box Software Features (Continued)
Transparency Portal Establish community trust with a public-facing dashboard that shares policies, usage, and public safety outcomes related to your policing technology.
Insights Dashboard
Access at-a-glance reporting to easily prove ROI, discover crime and traffic patterns and prioritize changes to your public safety strategy by using data to determine the most significant impact.
Native MDT Application
Download FlockOS to your MDTs to ensure officers never
miss a Hot List alert while out on patrol.
Hot List Attachments
Attach relevant information to Custom Hot List alerts. Give simple, digestible context to Dispatchers and Patrol Officers responding to Hot List alerts so they can act confidently and drive better outcomes. When you create a custom Hot List Alert, add case notes, photos, reports, and other relevant case information.
Single Sign On (SSO) Increase your login speed and information security with Okta or Azure Single Sign On (SSO). Quickly access critical
information you need to do your job by eliminating the need for password resets and steps in the log-in process.
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Software Add-Ons
Advanced Search Package Unlock more leads and build stronger cases with minimal evidence on the front-end of your investigations with
Advanced Search features:
● Visual Search - Upload any digital image and
transform it into an investigative lead
● Multi-Geo Search - Link a single suspect vehicle to
multiple crimes, even without a vehicle description
or plate number
● Convoy Analysis - Detect suspect vehicles
frequently traveling together to identify
accomplices to serial or organized crimes
Software Integrations
Access real-time incident data in a single ESRI-based map by layering intelligence from your existing data streams into your Flock Safety software experience.
● Computer-Aided Dispatch (CAD) Integration -
Provide your Dispatchers and Patrol Officers with
real-time incident context from 911 calls. Display
CAD events in your Flock Safety Map, including
important incident information like location,
priority, and event type.
● Automatic Vehicle Location (AVL) Integration -
Bring live patrol locations and status into a single
map view, giving dispatchers and patrol officers
more context to deploy resources effectively and
decrease incident response times.
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License Plate Recognition
The Flock Safety Falcon® LPR camera uses Vehicle Fingerprint™ technology to tran sform hours of footage into actionable evidence, even when a license plate isn't visible, and sends Hot List alerts to law enforcement users when a suspect vehicle is detected. The Falcon has fixed and location-flexible deployment options with 30% more accurate reads than leading LPR.*
*Results from the 2019 side
-by-side comparison test conducted by LA County Sheriff's Department
Flock Safety Falcon®LPR Camera Flock Safety Falcon® Flex Flock Safety Falcon® LR Fixed, infrastructure-free LPR camera
designed for permanent placement.
√ 1 Standard LPR Camera
√ Unlimited LTE data service + Flock OS
platform licenses
√ 1 DOT breakaway pole
√ Dual solar panels
√ Permitting, installation, and ongoing
maintenance
Location-flexible LPR camera designed
for fast, easy self-installation, which is
ideal for your ever-changing
investigative needs.
√ 1 LPR Camera
√ Unlimited LTE data service + software
licenses
√ 1 portable mount with varying-sized
band clamps
√ 1 Charger for internal battery
√ 1 hardshell carrying case
Long-range, high-speed LPR camera
that captures license plates and Vehicle
Fingerprint data for increasing
investigative leads on high-volume
roadways like highways and interstates.
√ 1 Long-Rage LPR Camera
√ Computing device in protective poly
case
√ AC Power
√ Permitting, installation, and ongoing
maintenance
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Your Flock Safety Team
Flock Safety is more than a technology vendor; we are a partner in your mission to build a safer future. We work with thousands of law enforcement agencies across the US to build stronger, safer communities that celebrate the hard work of those who serve and protect. We don’t disappear after contracts are signed; we pride ourselves on becoming an extension of your hard-working team as part of our subscription service.
Implementation Meet with a Solutions Consultant (former LEO) to build a deployment plan based on your needs. Our Permitting Team and Installation Technicians will work to get your device network approved, installed, and activated.
User Training + Support Your designated Customer Success Manager will help train your power users and ensure you maximize the platform,
while our customer support team will assist with needs as they arise.
Maintenance We proactively monitor the health of your device network. If we detect that a device is offline, a full-time technician will service your device for no extra charge.
Note: Ongoing maintenance does not apply to Falcon Flex devices.
Public Relations Government Affairs
Get support educating your stakeholders, including city councils and other governing bodies.
Media Relations
Share crimes solved in the local media with the help of our Public Relations team.
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EXHIBIT A
ORDER FORM
Customer: CA - City of Lake Forest Initial Term: 60 Months Legal Entity Name: CA - City of Lake Forest Renewal Term: 24 Months Address: 100 Civic Center Dr Lake Forest, California
92630
Payment Terms: Net 30
Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Retention Period: 365 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $147,000.00
Flock Safety Flock OS
FlockOS ™ Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Flex Included 2 Included
Flock Safety Falcon ® Included 50 Included
Flock Safety Platform Add Ons
Extended data retention (Up to 1 Year) $300.00 50 $15,000.00 Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Subtotal Year 1: $147,000.00
Annual Recurring Subtotal: $147,000.00
Discounts: $125,000.00
Estimated Tax: $0.00
Contract Total: $735,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. /$4 *(..5&,/0&
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Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $147,000.00
Annual Recurring after Year 1 $147,000.00
Contract Total $735,000.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform $125,000.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
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Product and Services Description
Flock Safety Platform Items Product Description Terms
Flock Safety Falcon ®
An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes.
The Term shall commence upon first installation and validation of Flock Hardware.
Flock Safety Falcon® Flex
An infrastructure-free, location-flexible license plate reader camera that enables the Customer to self-install.
The Term shall commence upon execution of this Statement of Work.
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.
Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. /$4 *(..5&,/0&
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By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the Master Services Agreement attached. The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: CA - City of Lake Forest
By:
\FSSignature2\
By:
\FSSignature1\
Name:
\FSFullname2\
Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\
PO Number:
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Master Services Agreement
This Master Services Agreement (this “Agreement”) is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 (“Flock”) and the entity identified in the signature block (“Customer”) (each a “Party,” and together, the “Parties”) on this the 11 day of May 2023. This Agreement is effective on the date of mutual execution (“Effective Date”). Parties will sign an Order Form (“Order Form”) which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows:
RECITALS
WHEREAS, Flock offers a software and hardware situational awareness solution through Flock’s technology platform that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer (“Notifications”); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock’s standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and
AGREEMENT
NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as /$4 *(..5&,/0&
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exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties.
1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1.
1.1 “Anonymized Data” means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly.
1.2 “Authorized End User(s)” means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement.
1.3 “Customer Data” means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage.
1.4. “Customer Hardware” means the third-party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services.
1.5 “Embedded Software” means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware.
1.6 “Flock Hardware” means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda.
1.7 “Flock IP” means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below).
1.8 “Flock Network End User(s)” means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein. /$4 *(..5&,/0&
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1.9 “Flock Services” means the provision of Flock’s software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage.
1.10 “Footage” means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services.
1.11 “Hotlist(s)” means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes.
Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction.
1.12 “Installation Services” means the services provided by Flock for installation of Flock Services.
1.13 “Retention Period” means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda.
1.14 “Vehicle Fingerprint™ ” means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks.
1.15 “Web Interface” means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services.
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2. SERVICES AND SUPPORT
2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form (“Retention Period”). Authorized End Users will be required to sign up for an account and select a password and username (“User ID”). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage).
2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services.
2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on-site support and maintenance services in-person, via phone or by email at [email protected] (such services collectively referred to as “Support Services”).
2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or services to its agencies;the competitive strength of, or market for, Flock’s products or services;such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not /$4 *(..5&,/0&
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diminish the quality of the services or materially change any terms or conditions within this Agreement.
2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third-party services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance (“Service Interruption”). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer,to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer’s direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term.
2.6 Service Suspension. Flock may temporarily suspend Customer’s and any Authorized End User’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer’s or any Authorized End User’s use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer’s account (“Service Suspension”). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension.
2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock /$4 *(..5&,/0&
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is to perform services under this Agreement, Flock shall have the right to cease work immediately.
3. CUSTOMER OBLIGATIONS
3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer-issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as “Customer Obligations”).
3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content.
4. DATA USE AND LICENSING
4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and perform /$4 *(..5&,/0&
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all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data.
4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer (“Customer Generated Data”). Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer’s intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty-free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data.
4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non- identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data.
5. CONFIDENTIALITY; DISCLOSURES
5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed or may disclose business, technical or financial information relating to the Disclosing Party’s business (hereinafter referred to as “Proprietary Information” of the Disclosing Party).
Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving /$4 *(..5&,/0&
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Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; or (d) was independently developed without use of any Proprietary Information of the Disclosing Party.
Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret.
5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement.
Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other /$4 *(..5&,/0&
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than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer’s rights. There are no implied rights.
5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations.
6. PAYMENT OF FEES
6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days’ prior written notice to Customer of the payment delinquency before exercising any suspension right.
6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days’ notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable).
6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made.
6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock’s net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing /$4 *(..5&,/0&
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authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required.
7. TERM AND TERMINATION
7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Term”). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non-breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such termination.
7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 10.1 and
10.6. /$4 *(..5&,/0&
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8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER
8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock.
8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware.
8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption.
8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS.
FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK
DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT
LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A /$4 *(..5&,/0&
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PARTICULAR PURPOSE AND NON-INFRINGEMENT. THIS DISCLAIMER ONLY
APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 10.6.
8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.
8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions.
9. LIMITATION OF LIABILITY; INDEMNITY
9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,
FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND
EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY
SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED
THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D)
FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR
REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH
AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID
AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT
GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF /$4 *(..5&,/0&
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LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6.
NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING
LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS
NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS.
9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees.
9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock’s installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees. Flock’s performance of this indemnity obligation shall not exceed the fees paid and/or payable for the services rendered under this Agreement in the preceding twelve (12) months.
10. INSTALLATION SERVICES AND OBLIGATIONS
10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at /$4 *(..5&,/0&
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Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have the right to enforce any other legal remedy or right.
10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan (“Deployment Plan”). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer.
10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees.
10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C (“Customer Obligations”). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation.
10.5 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock’s use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock’s obligations under this Agreement.
11. MISCELLANEOUS
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11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s).
11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect.
11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction.
11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral , communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer’s purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon purchase order is subject to these terms. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer’s purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature.
11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer.
11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. /$4 *(..5&,/0&
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11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer’s prior written consent and the mutual execution by authorized representatives (“Special Terms”). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control.
11.8 Publicity. Flock has the right to reference and use Customer’s name and trademarks and disclose the nature of the Services in business and development and marketing efforts.
11.9 Feedback. If Agency or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing.
11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section
2.101, the Services, the Flock Hardware and Documentation are “commercial items” and according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section 252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial computer software documentation.” Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement.
11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections.
11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing. /$4 *(..5&,/0&
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11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise.
11.14 Public Disrepute. In the event Customer or its employees become the subject of an indictment, arrest, public disrepute, contempt, scandal or behaves in a manner that, in the reasonable judgment of Flock, reflects unfavorably upon Flock, and/or their officers or principals, licensees, such act(s) or omission(s) shall constitute a material breach of this Agreement and Flock shall, in addition to any other rights and remedies available to it hereunder, whether at law or in equity, have the right to elect to terminate this Agreement.
11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.
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FLOCK NOTICES ADDRESS:
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: [email protected]
Customer NOTICES ADDRESS:
ADDRESS:
ATTN:
EMAIL:
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EXHIBIT B
INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement.
Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad-form property damage, and product and completed operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non-owned and hired automobile coverage; and
(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000).
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ADDENDUM
CITY OF LAKE FOREST SUPPLEMENTAL CONDITIONS
For purposes of this Addendum to the Agreement between Flock Group, Inc. and the City of Lake Forest, the term “Contractor” shall refer to Flock Group, Inc., and the term “City” shall be used to refer to the Customer, which is the City of Lake Forest.
1. California Civil Code Compliance. Contractor is advised of, and agrees it will comply with the requirements of the California Civil Code, Division 3, Part 4, Title 1.81.23 COLLECTION OF LICENSE PLATE INFORMATION [§§1798.90.5 - 1798.90.55] as applicable to an automated license plate recognition (ALPR) operator (also referred to as an “ALPR operator”). Contractor shall maintain reasonable security procedures and practices to protect ALPR information from unauthorized access, destruction, use, modification or disclosure that are at least as protective as the “Flock Safety End to End Data Security Overview,” “Flock Safety CJIS Compliance Overview,” and “Flock Safety Internet Security Policy,” (collectively, referred to as the “Flock Security Policies”) as each such policy was in effect as of January 29, 2020. Any amendment to the Flock Security Policies shall be transmitted to the City within 10 days. In the event the City determines in its sole discretion that any amendment to the Flock Security Policies either substantially reduces the privacy or security of Customer Content (including ALPR Footage) or the amendments would violate any State or Federal law, then the City shall have the right to terminate the Agreement and Flock will refund to City a pro-rata portion of the pre-paid Fees for Services not received due to such termination.
2. Disclosure of Security Breach. Contractor is advised of the requirements of the California Civil Code, section 1798.29, requiring notification to any resident of California in the event of breach of the security of the system. Contractor agrees it will notify the City immediately (and in no event more than 24 hours) upon the occurrence of any breach in the security of data that may potentially trigger the need for security breach notifications pursuant to Civil Code section 1798.29 or similar State or Federal law. The parties agree that the City will control the timing and content of any required security breach notification, and agree that Contractor shall fully pay or reimburse the City for the costs of providing any security breach notification required by Civil Code, section 1798.29,or similar State or Federal law, resulting from any security breach of the Flock Safety platform. Contractor’s responsibility for the costs of providing such security breach notifications shall not be limited by any disclaimer or limitation of liability in the Agreement, including but not limited to Sections 2.1, 7.4 and 8 of the SaaS Terms of this Agreement.
3. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend with counsel reasonably acceptable to the City, and hold harmless the City and its officials, officers, employees, agents, contractors, consultants, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of or relating to any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or
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omissions of Contractor or its employees, subcontractors, or agents. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, contractors, consultants, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under the contract does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause is a material element of the Agreement and shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. This Section 3 shall survive termination or expiration of this Agreement. Contractor’s indemnification obligation pursuant to this Section shall not be limited by any disclaimer or limitation of liability in the Agreement, including but not limited to, Sections 8.4, and 9 of the Master Services Agreement.
4. Infringement. Without limiting the generali ty or applicability of Section 3, above, if a third party makes a claim against the City that any use of the Services in accordance with the terms of this Agreement infringes such third party’s intellectual property rights, Contractor, at its sole cost and expense, will defend City against the claim and indemnify City from the damages, losses, liabilities, costs and expenses awarded by the court to the third party claiming infringement or the settlement agreed to by Contractor, provided that City: (i) notifies Contractor promptly in writing of the claim; (ii) gives Contractor sole control of the defense and any settlement negotiations; and (iii) gives Contractor reasonable assistance in the defense of such claim. If Contractor believes or it is determined that the Services violated a third party’s intellectual property rights, Contractor may choose to either modify the Services to be non-infringing or obtain a license to allow for continued use, or if these alternatives are not commercially reasonable, Contractor may terminate City’s use rights and refund any unused, prepaid fees City may have paid to Contractor.
5. California Public Records Act Compliance. Notwithstanding Sections 4 and 5 of the Master Services Agreement, Contractor expressly understands that City is a public agency subject to the California Public Records Act (Cal. Government Code § 6250 et seq.). In the event that City receives a public records request seeking the disclosure of information that Contractor has designated as its “Proprietary Information,” City shall notify Contractor, and Contractor shall be allowed to take any reasonable action to preserve the confidentiality of such information. City’s obligation shall only extend to notifying Contractor of the request, and City shall have no obligation to preserve the confidentiality unless doing so is in full compliance with the law.
6. Independent Contractor. It is expressly agreed that Contractor is to perform the services described herein as an independent contractor pursuant to California Labor Code Section 3353. Nothing contained herein shall in any way be construed to make Contractor or any of its agents or employees, an agent, employee or representative of the City. Contractor
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shall be entirely responsible for the compensation of any employees used by Contractor in providing said services.
7. Subcontractors. Notwithstanding Section 2.1 of the Master Services Agreement, if Contractor utilizes a third-party subcontractor or other vendor to provide the Services under this Agreement, Contractor shall ensure that such subcontractor(s) or vendor(s) complies with the terms of this Agreement, and shall be jointly and severally liable with the subcontractor/vendor for any breach by the subcontractor/vendor.
8. Appropriation . City’s funding of this Agreement shall be on a fiscal year basis (July 1 to June 30) and is subject to annual appropriations. Contractor acknowledges that the City is a municipal corporation and is precluded by the California Constitution and other laws from entering into obligations that financially bind future governing bodies. Nothing in this Agreement shall constitute an obligation of future governing bodies to appropriate funds for the purposes of this Agreement. The parties agree that the Initial Term and any renewal term(s) is contingent upon the appropriation of funds by the City. This Agreement will terminate immediately if funds necessary to continue the Agreement are not appropriated. City shall pay Contractor for any services performed in accordance with this Agreement up to the date of termination.
9. Assignment. Contractor shall not assign this Agreement, or any part thereof, or any right of the Contractor hereunder without the prior written consent of the City.
Notwithstanding, for purposes of this Contract, a merger, acquisition, reorganization, spin-off or other transaction involving a transfer of substantially all of the assets or common stock of either party hereto shall not be deemed an assignment.
10. Applicability. The terms of this Addendum shall supersede the terms of the Master Services Agreement in the event of any conflict between the two.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: Public Works
SUBJECT:
AWARD OF CONTRACT FOR STREET SWEEPING MAINTENANCE
SERVICES
RECOMMENDED ACTION(S):
1. Award an Agreement for Maintenance Services in the amount of $2,226,015 to Athens Services for Street Sweeping Maintenance Services.
2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Athens Services, Inc., substantially in the form attached.
EXECUTIVE SUMMARY:
The current contract with R.F. Dickson Services/Sweeping Corporation of America (“SCA”) for street and park parking lot sweeping expires on June 30, 2023. The contract allows for two additional one-year extensions based on the contractor’s performance. SCA’s performance does not meet the level of service expected by the City. Therefore, the City Manager authorized the issuance of bid documents for Street Sweeping Services in March 2023. The bid process is complete, and staff recommends a contract award to the lowest responsive bidder, Athens Services, Inc. (“Athens”), in the amount of $2,226,015 for an initial three-year term (Attachment 1). The term in the proposed Agreement for Maintenance Services with Athens (“Agreement”) would begin July 1, 2023, and includes two one-year extensions based upon performance. There are sufficient funds proposed in the upcoming Fiscal Year 2023-24 Operating Budget to provide this service.
BACKGROUND:
The City of Lake Forest’s street sweeping program has remained in place since incorporation. Prior to incorporation, the County of Orange (“the County”) provided street sweeping of residential and arterial streets every four weeks (13- times per year). The City maintained this frequency until 1998, when the City Council increased the sweeping frequency to weekly. In 2019, the City Council determined twice per month sweeping of residential streets was sufficient to meet Item: 9
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City standards. The City’s established street and park parking lot sweeping program is designed to mitigate debris entering the storm drains and for an overall clean appearance of the City’s streets and parks. The City’s existing contract for street sweeping services provides twice per month sweeping of publicly owned residential streets and weekly sweeping of arterial streets in addition to eleven (11) park parking lots and the Civic Center. The current contract expires on June 30, 2023. Although the contract has two extensions available, the current contractor is not meeting service expectation levels and has provided a low quality of service.
Athens provided street sweeping services to Lake Forest from 2015 to 2020.
The City procured R.F. Dickson in 2020 after a competitive low-bid procurement.
In June 2022, Sweeping Corporation of America (“SCA”) acquired R.F. Dickson, as well as several other local street sweeping providers. This merger had a profound impact on the competitiveness in the industry, which leaves the City with fewer choices. The transition for virtually all south Orange County cities to one street sweeping provider, SCA, was challenging. SCA was initially unable to provide sufficient drivers for all their routes, including Lake Forest. This led to streets not being swept or being swept outside of posted sweeping times. As a result of these difficulties, the City posted a Notice Inviting Bids (“NIB”) to solicit new vendors.
The costs for street sweeping services have risen considerably over the last several years. The cost of equipment, fuel, dumping fees, and personnel have dramatically increased the price for services. In addition to operation costs, street sweeping providers are following prevailing wage issues closely. During the time the City conducted the procurement process for this service, many local governments in California were unsure about the applicability of State-mandated prevailing wage rates for street sweeping equipment operators. Prevailing wage rates are essentially wage price floors set by the State, which would increase costs if applied to street sweeping services. This uncertainty, combined with the lack of competition due to SCA-led acquisitions, has put upward pressure on street sweeping prices throughout the region.
DISCUSSION:
The scope of work under the current street sweeping contract has not been modified for the current bid documents. If the Agreement is approved, Athens will sweep residential streets during the hours of 7:30 a.m. to 5:30 p.m. twice each month and will sweep arterial streets weekly between 10:00 p.m. and 6:00 a.m. The schedule includes monthly sweeping of parking lots for the Civic Center, Sports Park, and community parks. Staff continues to include 12 high priority street segments into the weekly sweeping schedule. The areas were adopted by the City Council in December 2019 after the completion of the Traffic Item: 9
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and Parking Commission’s street sweeping study. By conducting weekly street sweeping in these areas, debris left behind between vehicles can successfully be removed yet still provide ample parking opportunities.
On March 3, 2023, the City Manager approved bid documents and authorized staff to solicit bids for street sweeping services. On March 30 and April 6, 2023, the NIB appeared in the Saddleback Valley News. On May 17, 2023, the City received two (2) bids. The City’s current contractor submitted a bid; however, the contractor failed to acknowledge an addendum and thus was automatically disqualified by the City’s electronic procurement system, PlanetBids. Staff did not have access to any of the contractor’s bid documents as a result of the disqualification.
The bids for weekly street sweeping ranged from $742,005 to $756.367.50 annually. The annual amount of the current contract with SCA is $401,968. The bids submitted for sweeping services are described in Table 1 below:
Table 1: Bids submitted for Street Sweeping Services
Name of Bidder Bid Amount
Athens Services $2,226,015.00
CMAX Commercial Maintenance $2,269,102.50
After the analysis of the qualifying bids received, staff determined that Athens is the lowest responsive, responsible bidder for weekly arterial and twice per month residential street sweeping services. Athens is currently providing sweeping services for the cities of Santa Ana, Monrovia, Azusa, Pomona, Redondo Beach, and Temple City. The agencies the City contacted as part of the reference check stated the quality of the company’s work has been very good (Attachment 2).
Athens previously provided the City with very good service during their previous contract term from 2015 to 2020.
In 2020, the per curb-mile rate for arterial street sweeping was $25.15 while residential sweeping was $25.78. The Athens bid price is $46.50 per curb-mile for both arterial street sweeping and residential sweeping. The significant increase in costs associated with street sweeping operations is the result of price increases for labor, fuel, and vehicle maintenance, prevailing wage rate uncertainty, and SCA’s acquisition of local street sweeping providers in Orange County which reduced the pool of vendors available for competitive bid pricing.
As a price comparison, the City of Signal Hill recently bid out street sweeping services. On June 13, 2023, the Signal Hill City Council awarded a contract to CleanStreet (which is owned by SCA) with a rate of $49.65 per curb mile. The proposed Athens rate is $46.50 per curb mile, approximately 6% lower than the Signal Hill rate.
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The Finance Department prepared the Agreement with Athens, which the City Attorney reviewed and approved as to form (Attachment 1). The proposed Agreement would be for the City’s traditional three-year initial term with two one- year extensions based on performance and at the City Council’s discretion for a not-to-exceed compensation amount of $2,226,015. Per Article 3 of the Agreement, the City Manager may approve additional work not-to-exceed 10% of the original contract amount.
FISCAL IMPACT:
The proposed Agreement with Athens includes $2,226,015 in total compensation ($742,005 annually). The Agreement includes a three-year term ending June 30, 2026, with two optional one-year extensions. Staff has proposed approximately $464,000 for street sweeping funding for Fiscal Year 2023-24 of the 2023-2025 Operating Budget. Since this Agreement was generated after the 2023-2025 Operating Budget was prepared, staff would bring back a budget amendment to account for the additional funds necessary for the entire fiscal year at a subsequent City Council meeting if the proposed Agreement is approved.
ATTACHMENTS:
1. Proposed Agreement with Athens Services
2. Athens Reference Check
Initiated By: Michael McConaha, Public Works Maintenance Manager Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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CITY OF LAKE FOREST
AGREEMENT FOR STREET SWEEPING SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this ____ day of _______________, 20___, by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, located at 100 Civic Center Drive, Lake Forest 92630 (“City”) and Arakelian Enterprises, Inc. dba Athens Services, a California corporation, with its principal place of business at 14048 Valley Blvd. Industry, CA 91746 (“Contractor”). City and Contractor are sometimes individually referred to herein as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain street sweeping services required by the City which shall be performance in accordance with the terms and conditions set forth in this Agreement and all plans, specifications and other contract documents attached to or incorporated into this Agreement. Contractor represents that it is experienced in providing street sweeping services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that it is familiar with the plans of City.
2.2 Project.
City desires to engage Contractor to render such services for street sweeping services project (“Project”) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the street sweeping services necessary for the Project (“Services”).
The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The base term of this Agreement shall be from July 1, 2023 to June 30, 2026 (“Base Term”), unless earlier terminated as provided herein. This Agreement may be renewed, upon request of Contractor, provided Contractor is not in material breach of the Agreement, for an additional one (1) year and another additional one (1) year thereafter, for a potential five (5)-year contract term, or as extended in accordance with Exhibit A, Section B.2..
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Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth herein.
3.2 Responsibilities of Contractor.
3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement.
City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform supportive or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees or agents, except as set forth in this Agreement. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City, whose approval shall not be unreasonably withheld.
3.2.4 City’s Representative. The City hereby designates Thomas Wheeler, P.E. Director of Public Works/ City Engineer, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“City’s Representative”).
City’s Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Contractor but not the authority to enlarge the Scope of Work or change the total compensation due to Contractor under this Agreement. The City’s City Manager shall be authorized to act on City’s behalf and to execute all necessary documents which enlarge the Scope of Work or change the Contractor’s total compensation, subject to the provisions contained in Section 3.3 and Exhibit A of this Agreement. Contractor shall not accept direction or orders from any person other than the City Manager, City’s Representative or his/her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates Steven Librenjak, Division Vice President, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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best skill and attention, procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Services. City and Contractor agree to work closely with each other in Contractor’s performance of Services and shall be available to each other at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the discipline necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions to the extent caused by the Contractor’s sole failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub- contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations to the extent arising from Contractor’s performance of Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability to the extent arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
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3.2.10 .Labor
3.2.10.1 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Prevailing Wage Laws may in the future be deemed to apply to the Services. If the Services being performed are deemed by the Department of Industrial Relations (“DIR”) to be part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws and the Services shall be compensated as “Extra Work,” as further defined in this Agreement. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.
Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. If the Prevailing Wage Laws are deemed to apply, to the Services, Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws..
3.2.10.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code sections 1725.5 and 1771.1, Contractor and all subcontractors must be registered with DIR. Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.
Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
3.2.10.3 It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Contractor shall therefore comply with such Labor Code sections to the fullest extent required by law.
3.2.11 Insurance. Contractor agrees to procure and maintain, at Contractor’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Contractor shall require all subcontractors to carry the same policies and limits of insurance that the Contractor is required to maintain, unless otherwise approved in writing by the City.
3.2.12 Bonds.
3.2.12.1 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to- DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.2.13 Water Quality Management and Compliance.
3.2.13.1 Storm Water Management. Storm, surface, ground, nuisance, or other waters may be encountered at various times during the Services. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom.
3.2.13.2 Compliance with Water Quality Laws, Ordinances and Regulations.
Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including all applicable provisions of the City’s ordinances regulating discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, written policies, or permits issued pursuant to any such authority. Contractor shall additionally comply with the laws and regulations of the City, DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regarding discharges of storm water to separate storm drain systems or other watercourses, including applicable requirements in municipal storm water management programs.
3.2.13.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in paragraph 3.2.13.2, Contractor must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”) and the City of Lake Forest Local Implementation Plan (“LIP”). Both documents contain Model Maintenance Procedures with Best Management Practices (“BMPs”). These Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, stormwater runoff, and receiving water quality. Contractor shall be familiar the DAMP, and the LIP and shall comply with the requirements as specified therein.
A copy of the DAMP is available on the internet at:
http://www.ocwatersheds.com/documents/damp/mapplan
A copy of the LIP is available on the internet at: http://www.lakeforestca.gov/296/Local- Implementation-Plan-LIP
3.2.13.4 Standard of Care. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.13.2 and 3.2.13.3 of this Agreement. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by the City, regarding the requirements of the laws, regulations and policies described in Sections 3.2.13.2 and 3.2.13.3 of this Agreement as they may relate to the Services.
3.2.13.5 Liability for Non-compliance.
(A) Indemnity: With respect to the laws, regulations, standards and ordinances listed in Sections
3.2.13.2, 3.2.13.3, and 3.2.13.4 Contractor agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for to the extent arising from Contractor’s noncompliance with the laws, regulations, and ordinances listed in Sections
3.2.13.2, 3.2.13.3, and 3.2.13.4 of this Agreement arising out of or in connection with the Services.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity, provided that Contractor approves defense counsel and any such settlement. (C) Damages: City may seek damages from Contractor for delay in completing the Services caused by Contractor’s failure to comply with the laws, regulations, policies and standards DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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described in Sections 3.2.13.2, 3.2.13.3 and 3.2.13.4 of this Agreement, or any other similar relevant water quality law, regulation, or policy.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed TWO MILLION TWO HUNDRED TWENTY-SIX THOUSAND FIFTEEN DOLLARS ($2,226,015) without written approval of City’s Mayor or City Manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized invoice which indicates work completed and hours of Services rendered by Contractor. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Contractor’s fees, the City shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth therein and only such disputed fees may be withheld.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by the City Manager.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary, or requested by Contractor subject to City approval which shall not be unreasonably withheld, for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Extra work includes, but is not limited to, changes in law, City-directed changes to the Services, changes to the applicability of the Prevailing Wage Law to the Services. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section
3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to the performance of Services. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
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3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. Upon the material breach of this Agreement, City may terminate the whole or any part of this Agreement as specified in Exhibit A, Section G.4.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Contractor: Arakelian Enterprises, Inc. dba Athens Services 14048 Valley Blvd.
Industry, CA 91746
ATTN: Steven Librenjak, Division Vice President
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: CITY CLERK
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
3.5.5 Subcontractors. For the avoidance of doubt, the term “subcontractor” as used in this Agreement shall not include (i) third party operators or owners of waste disposal or processing facilities or (ii) subhaulers of waste.
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3.5.6 Indemnification. To the fullest extent allowable by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, attorney fees and related costs and expenses, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner to the extent arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors to the extent arising out of or in connection with the performance of the Services, the Project or this Agreement. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers.
3.5.6.1 Exception. Notwithstanding any provision in this Agreement to the contrary, Contractor shall not be required to defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, whatsoever, to the extent arising from or in connection to (i) any acts or omissions of third parties or (ii) the negligence, willful misconduct, violation of law, or breach of this Agreement by the City, its officials, officers, employees, volunteers and agents.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.10 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
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3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other considera- tion contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.5.23 Non-appropriation. The City’s liability under this Agreement shall not exceed the City's appropriation to fund the Agreement. If the City Council fails to appropriate funds for a fiscal year sufficient to allow the City to make timely payments to the Agreement under this Agreement for such fiscal year (excluding any amounts in dispute), then the Contractor shall have the right to stop work pending receipt of all past-due payments and evidence that sufficient funds have been appropriated or to terminate this Agreement. Any delay resulting from such suspension shall be deemed caused by the City. If requested by Contractor, the City shall provide information to the Contractor regarding the amounts appropriated for the Agreement.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
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CITY OF LAKE FOREST ARAKELIAN ENTERPRISES, INC. DBA
ATHENS SERVICES
By: By:
Doug Cirbo
Mayor Ron Arakelian, Jr.
President
ATTEST:
By:
Michael Arakelian
Secretary
By:
City Clerk
APPROVED AS TO FORM:
By:
Best Best & & Krieger LL
City Attorney
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Exhibit A
CITY OF LAKE FOREST
STREET SWEEPING MAINTENANCE SERVICES
SCOPE OF SERVICES
Section A
Primary objectives of the sweeping program are to:
Establish and adhere to a regular schedule of performance for the sweeping of approximately 167.34 miles of arterial highways, which includes curbs, raised medians, painted medians, intersections and alleys and 254.93 curb miles of residential streets in the City of Lake Forest.
Contractor will be compensated based on the actual curb mileage for arterial and residential streets noted above; however, the City requires each arterial street to be uniformly cleaned gutter to gutter once per week and each residential street twice per month.
Maintain gutter flow lines in streets and parking lots free of debris for free flow of water.
Maintain a state of cleanliness for road and pedestrian safety consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California.
Meet all Air Quality Management District (AQMD) street sweeping fleet requirements. The City of Lake Forest prefers that all sweepers used for arterial and residential sweeping are powered by alternative fuel sources (e.g. compressed natural gas, liquefied natural gas, electric, propane, etc.).
NPDES – meet or exceed NPDES permit requirements for the San Diego Regional Water Quality Control Board (SDRWQCB) and the Santa Ana Regional Water Quality Control Board (SARWQCB) MS4 Permit to reduce pollutants. The City utilizes street sweeping as a method of preventing urban pollutants (i.e. sediment, trash, debris, leaves) from entering the Storm Drain System and the Contractor’s performance is an integral part of meeting this requirement.
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Section B
1. Definition of Terms
a. Agreement/Contract
Terms “Agreement” and Contract” are used interchangeable and shall mean this document and its exhibits for street sweeping in the City of Lake Forest.
b. City
Term “City” shall mean the City of Lake Forest, California, its officers, employees, or representatives. City may be more narrowly defined where appropriate as the Director of Public Works/City Engineer.
c. Contractor
Term “Contractor” shall mean the person, corporation, or partnership, its officers, employees or representatives performing street sweeping services under contract with the City.
d. Curb Mile
Term “Curb Mile” shall equal 5,280 feet, by length, of street (curb to curb) and is the measurement used to determine compensation under this contract.
Compensation Curb Mile value shall be rounded to the nearest whole mile.
e. Debris
Term “Debris” shall mean all litter, rubbish, leaves, sand, dirt, silt, garbage, obstructions and all other foreign material to be removed from paved streets with a mechanical street sweeper.
f. May
Term “May” shall be permissive.
g. Shall
Term “Shall” shall be mandatory.
h. Streets
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Term “Streets” shall mean all dedicated public rights-of-way within the existing or future corporate limits of the City of Lake Forest which are paved.
i. Street Sweeping/Sweepings
Term “Street Sweeping” and “Sweepings” shall mean the removal, by mechanical street sweepers, or manually by the sweeper operator, of all debris from all portions of listed City parking lots, streets, including but not limited to street intersections, the areas adjacent to curbs and raised medians, left-turn pockets, painted center striped medians on arterial streets, median bull-noses, dead spots and cross-gutters. This includes all debris removed from streets, by street sweeping vehicles, equipment, manually by hand and tools.
2. Meet and Confer
Prior to the culmination of the Base Term of the Agreement and each one (1) year extension of the Agreement, as specified in Section 3.1.2 of the Agreement, the City and Contractor shall meet and confer to discuss the further extension of the Agreement or a restated long-term contract. If City and Contractor are unable to agree on a mutually acceptable extension or contract, the agreement will expire as provided in Section 3.1.2 of the Agreement.
3. Services Requested
Services shall include furnishing all labor, equipment, tools, fuel, materials, insurance, supervision, disposal costs, and all other items incidental thereto and to perform all work necessary as specified, for machine street sweeping or manual sweeping. Contractor shall provide his own yard for parking, maintenance, and storage of all equipment. City requires a dedicated driver(s), and any material changes to the Services shall require discussion and approval by the City, which shall not be unreasonably withheld.
a. Water
Contractor shall furnish all water required for performance of this contract by first making arrangements with the various governing water districts and shall pay all fees and comply with all requirements thereof. Contractor acknowledges that all sweepers are equipped with, and all drivers instructed in the proper use of, approved hydrant wrenches and anti-surge/eddy valves. In the event Contractor encounters an inoperable or “dead” fire hydrant, Contractor shall report hydrant’s condition and location to the governing water district within twenty-four (24) hours.
4. Routine/Scheduled Sweeping and Cleaning
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The routine sweeping includes the recurring sweeping of all arterial, industrial collector, and residential streets on the current mileage inventory. Street sweeping of all streets shall be done in accordance with the Street Sweeping Schedule and Maps in Exhibit C.
Sweeping shall be performed weekly on arterial highways and on specified collector/residential streets (Monday through Friday). Local street sweeping generally follows waste (trash) pick-up schedule by one day, shall be on the consistent scheduled days each month during the first and third week of every month, and shall not occur before 7:30 a.m. Arterial highway and specified collector/residential sweeping may occur in the early morning hours except when noise complaints require a later start time or as otherwise referenced. Contractor shall adjust start times of sweeping as directed without a change in compensation. No arterial highway sweeping shall occur during peak hours of 6:00 a.m. to 9:00 a.m. or 4:00 p.m. to 7:00 p.m.
Streets designated by the City as “no parking during sweeping hours” shall be swept by Contractor during routine/scheduled sweeping with the specified and posted No Parking hours. Sweeping of these streets shall be initiated by Contractor within two hours of the beginning of the specified and posted No Parking hours and shall by fully completed before the end of said hours.
Street Sweeping and Cleaning includes intersection dead spot cleaning and other street sweeping within the right of way, and sweeping outside of the right of way so designated hereinbelow:
a. Currently the only areas manually swept/blown are around the Civic Center (City Hall) 100 Civic Center Dr. Lake Forest 92630. Areas maintained are underneath parking structure staircases, around blocking blocks, electric vehicle charging stations and parking structure pillars.
b. Sweeping of City-owned park parking lots in Lake Forest shall be done once per month between 10pm and 6am in accordance with the area schedule and proposed as a per visit cost per park.
c. Lake Forest City-owned park parking lots are as follows (See Exhibit C for map):
Heroes Park – 25420 Jeronimo Road
Darrin Park – 22461 Cherry Avenue
Rancho Serrano Park – 20842 Paseo Sombra
Etnies Skatepark – 20028 Lake Forest Drive
Concourse Park – 18931 Saddleback Ranch Road
Foothill Ranch Community Park – 19422 Rue De Valore
Borrego Park – 26982 Cabriole
Tamarisk Park – Tamarisk at Peachwood
Baker Ranch Community Park – 26380 Rancho Parkway
Lake Forest Sports Park – 28000 Rancho Parkway
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Lake Forest Civic Center (Includes Two-Story Parking Garage) – 100 Civic Center Drive and spaces in front of Administration Building.
Portola Park – 28040 Glenn Ranch Road
5. Extra Sweeping
The City requires residential street sweeping twice per month. There may be times when there would be three weeks or more between scheduled sweeps. If the City requests additional sweeping during this or other similar extended periods of time, the extra sweeping shall constitute “Extra Work.” For the avoidance of doubt, the City intends for extra sweeping to be accomplished under the same conditions and requirements as the normally scheduled twice per month sweeping.
There may be areas and/or individual streets that the City may request more frequent sweeping. For example, some commercial areas may need to be swept weekly to reduce tree litter debris during the Fall season or reduce trash and debris to an acceptable level as described in the scope of work. If the City requests more frequent sweeping for certain areas and/or individual streets, then the extra sweeping shall constitute “Extra Work.” For the avoidance of doubt, the City intends for extra sweeping to be accomplished under the same conditions and requirements as the normally scheduled twice per month sweeping.
6. Special Street Sweeping
Occasional street sweeping of special events, spills, and unusual conditions or any other sweeping requested by the City, not included in routine/scheduled sweeping, may be required of the Contractor. Such work shall constitute “Extra Work.” Billing for special sweeps will be based on an hourly rate with travel time included to and from nearest sweeper’s location as in accordance with the then-approved fee schedule.
Street sweeper shall temporarily postpone scheduled sweeping and respond immediately to the location. Contractor’s response time shall not exceed one (1) hour once contact has been made to Contractor’s office or field personnel by City staff.
Scheduled sweep will resume once special sweep has been completed. Contractor will contact City personnel when special sweep has been completed so location may be inspected and verified for cleanliness. Special sweeps are between the hours of 7:30 a.m. and 5:30 p.m.
a. City 4th of July Parade
The Contractor shall at no additional cost to the City provide street sweeping along the parade route before and after the City’s annual 4th of July parade. The parade route contains approximately 8 curb miles which includes approximately 1.5 median curb miles and .75 painted median miles. The pre parade route shall be swept the DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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evening of July 3rd and completed prior to 3am on July 4th and the post parade route shall be swept after 3pm on July 4th.
7. Emergency Sweeping
Contractor may be required to perform occasional emergency sweeping to include non- hazardous spills, accident clean-ups and unusual conditions which would require non- scheduled after-hours, weekend and holiday responses. Responses to City-requested field location emergency sweeps shall be within one (1) hour of notification by City.
Contractor shall provide City with name and phone number of contact persons for after- hours emergency sweeps. Emergency sweeps are between the hours of 5:30 p.m. and 7:30 a.m. Emergency sweeps shall constitute Extra Work. Invoice for emergency sweeping is based on an hourly rate with travel time included to and from nearest sweeper’s location in accordance with the then-approved fee schedule.
a. Response to Emergency Services
The Contractor shall respond to emergency notification requests from the City or Orange County Sheriff’s Dispatch (whichever initiated contact for emergency response) within 15 minutes for instructions by City staff. Failure to respond to request within time allowed shall invoke a performance deficiency deduction.
Contractor shall have manpower, equipment and materials at designated location within one (1) hour from the time of work order issuance. By submitting a proposal, the Contractor commits to being able to provide manpower and equipment on Saturdays, Sundays, holidays and overtime, when requested.
8. Re-sweeps
Re-sweeps are those required of the Contractor when, after reasonable inspection by the City, are demonstrated by City as not to meeting the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California, or when a street or section has been missed during the regularly scheduled street sweeping. Re-sweeps are completed at the expense of the Contractor. Contractor shall notify City representative when re-sweeps are scheduled and upon completion.
a. Response to re-sweeps shall be within twenty-four (24) hours after being notified by City representatives and are to be completed at the expense of the Contractor.
b. High profile and safety-related residential re-sweeps, as determined by City, shall be completed prior to 3:30 p.m. the same day Contractor was notified by City representative.
c. Arterial re-sweeps shall be completed prior to 6:00 a.m. the following day after contact by City representative and are to be completed at the expense of the DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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Contractor. High profile and safety-related arterial re-sweeps shall be completed prior to 4:00 p.m. the same day Contractor was notified by City representatives.
Section C
a. Sweeping Practices and Standards of Performance
a. Areas of Street
Areas of street shall include curb lines along both sides of the roadway or to the edge of pavement where no curb exists, along all curbs on raised medians, over all portions of painted median, painted left and right turn pockets, City-owned park parking lots, and all intersection cross-gutters. Noses or ends of curbed medians, arterial intersection turn pockets, and arterial intersection center areas shall be maintained as requested and included within the curb mile price. Curb returns (radii) at intersections of arterial and residential streets will be swept along their entire length and free of debris on scheduled arterial sweep days.
Excluded from areas to be swept are those that would cause damage to the equipment used. While Contractor is normally responsible for the 8’ strip (sweeper width), curb to curb sweeping, or a portion of, may be needed at some locations due to unforeseen circumstances and shall be included within the curb mile price.
b. Flow of Traffic
Sweeping shall be accomplished in the same direction as traffic flow at all times during sweeping.
c. Water
Water shall be used during all sweeping operations to minimize dust, except when requested by City staff. Enough water should be used to minimize dust, but not an excessive amount to create runoff. Water costs shall be borne by the Contractor. Contractor shall demonstrate approval from the governing water district allowing access to the water supply.
d. Warning Devices
Vehicles shall be equipped with top-mounted warning lights (rotating or beacon) visible for 360 degrees or comparable traffic safety lights when sweeping. A rear-mounted left/right arrow stick shall be required for all arterial and bike lane sweepers.
e. Sweeping Speed
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Sweeping speed shall be adjusted to street and debris condition with a maximum speed of eight miles per hour (8 MPH). City streets swept while driver exceeds eight miles per hour (8 MPH) will be re-swept in their entirety at Contractor’s expense. In addition, a verbal warning will be given for the first violation. A written warning will be given for the second violation, and a “Failure to Perform” notice will be issued upon the third violation (see Section G.3, Failure to Perform, and G.4, Default).
Contractor shall not allow any debris to enter storm drain inlets (catch basins) as a result of any of their operations. At the location of City catch basins that are equipped with debris shields, or gates, the sweeping operation shall pause by reducing speed to one mile per hour (1 mph) to pick up all collected debris in front of entwined within the debris shields, grates, or gates. If debris cannot be removed mechanically by the sweeper in front of storm drain inlet debris shields or gates, debris shall be manually removed from the sweeping path by the sweeping operator rather than going around it.
The extra effort cost for manual clean up in front of storm drain inlets (catch basins) shall be included in the contract cost per curb mile.
f. Extra Effort
Sweeping shall normally consist of a single pass over an area; however, the Contractor shall make additional passes or such extra effort as may be required to adequately clean the street. Heavy debris shall be removed unless the removal cannot be accomplished without damage to equipment or infliction of personal injury. Extra effort will be required when sweeping equipment leaves a dirt/silt smear in its swept pathway. Such extra effort will be strictly enforced during and after windy conditions and storm weather. The cost for any extra effort hereunder shall be included in the contract cost per curb mile.
g. Obstructions
Non-swept or non-sweepable items such as small tree limbs, palm fronds, rocks, silt, mud, trash and debris shall be manually removed from the sweeping path by the sweeping operator rather than going around it. Heavy debris build up that results in debris piles behind the sweeper shall be removed from the roadway and gutter prior to the end of the same working shift. The cost for any extra effort shall be included in the contract cost per curb mile. Larger obstructions such as impaired vertical and/or horizontal clearance by tree limbs, construction or landscape contractor debris, mudslides, furniture, bulky items, etc. shall be immediately reported to the City when the location cannot be swept. Contractor may go around homeowner landscaping debris, landscape company or construction debris only when all of the following conditions are met:
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1. Source of debris is obvious and not natural accumulation. Debris should be bagged and/or disposed of by party responsible.
2. Contractor notified City within twenty-four (24) hours. Contractor is not responsible for areas missed because of parked vehicles and other personal property such as toys, bicycles, basketball hoops, and skateboard ramps.
h. Level of Cleanliness
Contractor shall remove all loose debris obstructions and material normally picked up and removable by a fully operational mechanical street sweeper. This includes, but is not limited to: sand, gravel, glass, nails, bottles, cans, leaves, silt, mud, and litter. Debris swept onto residential and arterial driveway aprons, sidewalks, and access ramps will require additional passes by the sweeper operator. If debris cannot be re-swept, the driver/sweeping contractor will be responsible for the manual clean-up. Clean-up will be completed at time of occurrence at Contractor’s expense.
1. Notification of Non-Sweeping
Contractor shall provide City representatives on a daily basis (when applicable) with list of all streets not swept when regular sweeping schedule is interrupted for any reason and shall deduct said street(s) from the sweeping billing for that day. Contractor shall provide a list of streets not swept to the City by text, telephone or email by the end of the workday. The City shall notify the Contractor by text, telephone or email on non-sweeping conditions due to inclement weather. The City’s notification will serve as a non-sweep day and will not be paid for by the City unless an alternative sweeping schedule is coordinated by the Contractor and is submitted to the City for approval.
i. Quality of Sweeping
Street sweeper shall leave designated areas of sweeping free of dirt, litter, debris, obstructions, smears, and visual dust consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California.
j. Storage of Equipment
The City of Lake Forest will not provide for storage of street sweeping related items. The Contractor is responsible to make arrangements for the storage of materials, and supplies. Notwithstanding any provision in this Agreement to the contrary, no later than five days after the mutual execution of this Agreement, the DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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City will issue a permit to provide Contractor 24/7 access to City parking facilities adjacent to City Hall for the parking or storage of Contractor sweepers used in the performance of work.
Section D
1. Equipment Requirements
Quality and quantity of the equipment used by Contractor for the sweeping of streets shall be sufficient to perform the work required herein within the hours of work specified herein. The City requires an absolute minimum of one (1) primary sweeper and one (1) backup sweeper. Primary sweepers shall be a combination vacuum/broom function within the same unit and shall be used exclusively for the City under this agreement.
The back-up sweeper shall be mobile or vacuum/broom equivalent and shall be made available in case of breakdown of primary sweeper or sweepers. A total of at least two (2) sweepers shall be available to perform street sweeping services.
Vacuum/broom-type sweepers shall be used for the scheduled sweeping of residential streets/arterial streets. All sweeping equipment used by Contractor for the City shall have the same curb mile cost. All equipment used by Contractor for the City shall meet City requirements and standards. Contractor shall provide effective pollutant and/or debris removal (i.e. sediment, trash, leaves, debris, metals, oil, and grease). All equipment shall be kept in “like-new” condition.
Equipment used to clean specified parking lots shall be a combination of air blowers to clean areas not readily accessible by vehicles plus light duty sweepers meeting all regulations and specifications included herein and that will not unduly load the pavement surfaces causing distress and damage. Contractor shall bear all costs for the repair of damages to pavements and facilities resultant from their operations. Hand carried backpack air blowers shall be utilized to transport sidewalk and bike trail debris to the curb line ahead of and for pick up by the vacuum/broom sweeper equipment.
Areas of parking lots not reachable by the sweeper equipment shall first be blown clean by use of the hand carried backpack air blowers, as needed. Backpack air blowers shall be muffled to reduce noise to the maximum extent possible.
2. Alternative Fuel Equipment
To improve the community’s air quality standards, the City prefers that alternative fuel vehicles be used in the sweeping of its streets. Contractors electing to use alternative clean-burning fuels shall provide test-proven documentation to verify the fuels clean- burning efficiency. All equipment used in performance of this contract shall be in compliance with South Coast Air Quality Management District Rule 1186.1. All documentation and literature shall be included with the bid/bid documents.
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3. Equipment Identification
All vehicles shall have safety features and shall be painted a uniform color and shall bear in legible letters the Contractor’s name and the following wording:
“Contracted to Serve the City of Lake Forest.”
“Street Sweeping Contact – (949) 461-3480”
Contractor shall bear all costs for equipment identification.
4. Type and Capacity
Arterial and residential sweepers must be capable of sweeping a minimum eight-foot (8’) width as measured from the outside edge of the gutter broom in a single pass along the curb. Street sweepers must have a minimum hopper capacity of three (3) cubic yards. At least one sweeper must be equipped with a left-gutter broom for median work; all others may be single or dual gutter broom machines. Contractor is required to have both mechanical broom type and vacuum/regenerative air or combination vacuum/broom (BAH) type municipal sweepers available for this contract. Alternative street sweepers will be considered, if capable of meeting City requirements and standards. The type used in specific areas will be at the discretion of the City providing performance standards are met. Sample types include Mobile broom sweepers, Tymco 600 regenerative air sweepers, and Tymco 600 regenerative air sweeper with a broom- assisted head (BAH) and their equivalents. This is not to be considered an endorsement, and the City maintains final determination of equipment adequacy.
Sweeper equipment operators shall wear protective clothing, equipment, and a fluorescent safety vest meeting the requirements of ANSI/SEI 107-2010 Class III at all times.
Street sweepers used for bike lane and arterial street sweeping shall have an operational left/right arrow stick traffic control device mounted on the rear of vehicle’s hopper. Additionally, a rotating 360º safety beacon or comparable traffic safety light is required to be placed on roof of truck cab or atop hopper. Sweeper equipment operators shall wear protective clothing, equipment, and a fluorescent safety vest at all times.
5. Maintenance
Equipment shall be maintained both visually and operationally. Paint and body of street sweeper shall be maintained in good condition with no visible rust or body damage.
Vehicle engines shall be routinely maintained as to insure a high level of service during all sweeping operations and must comply with all State or California Department of Motor Vehicles CAL-OSHA and all other applicable codes required by the state, county and City.
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6. GPS Tracking of Sweeping Vehicles Assigned to the City
All street sweepers assigned to the City must be equipped with GPS tracking devices. The Contractor shall provide City login credentials for the GPS tracking software. Upon request, the contractor will be required to provide the City with GPS data reports that at a minimum indicates the day and time residential and arterial streets were swept on any given sweeping day. A daily GPS record of both arterial and residential sweeping routes may be requested to verify route completion and time schedules. Unverifiable GPS records may constitute a reduction for invoice payments.
Section E
1. Scheduling Requirements
Contractor shall follow the sweeping schedule of residential and arterial streets as provided by the City with special emphasis on the requirements at/near schools.
Subject to City approvals, the Contractor shall arrange residential sweeping routes to sweep areas adjacent to elementary and middle schools during times of least traffic and parked vehicles. Contractor shall conform to sweeping schedules as noted on maps and logs pre-approved by the City. No changes in sweeping schedules will be allowed without the approval of the City. Contractor shall complete all sweeping per schedule; mechanical failures or personnel issues shall not be acceptable reasons for failure to comply.
2. Hours and Days
All sweeping is to be done Monday through Friday except on City-observed holidays and holidays observed by the City’s franchised waste hauler. Some Saturday sweeping shall be required by Contractor for areas not swept due to holidays observed by the City’s franchised waste hauler. Saturday street sweeping shall be billed at the regular curb mile cost for arterial and residential areas without additional compensation.
a. Street sweeping of residential streets shall occur on a twice per month basis Monday through Friday, 7:30 a.m. to 5:30 p.m. in accordance with the City’s street sweeping maps and logs.
b. Residential street sweeping shall be performed generally one (1) day after trash collection day. If a City-recognized holiday falls within the Monday to Friday schedule, the regular schedule shall resume the day following the holiday with the fifth day of sweeping on the Saturday following the holiday.
Streets posted with no parking signs for street sweeping shall be swept on the posted day unless it falls on a City-recognized holiday.
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c. Street sweeping for arterial streets shall occur on a weekly basis Monday through Friday, 10:00 p.m. to 6:00 a.m. in accordance with the City’s street sweeping schedule maps and logs. If a City-recognized holiday falls within the Monday to Friday schedule, the regular schedule shall resume the day following the holiday with the fifth (5th) day of sweeping on the Saturday following the holiday.
d. Contractor shall respond to after-hour emergencies within one (1) hour of contact by City personnel. Contractor will provide telephone number(s) of contact personnel for after-hour emergencies between 5:30 p.m. and 7:30 a.m. and maintain an emergency call-out list. All changes to the emergency call-out list shall be submitted to the City immediately.
e. All extra non-scheduled residential and non-scheduled arterial street sweeping work shall be performed in accordance with Section B-6 “Special Street-sweeping” and Section B-7 “Emergency Sweeping”.
f. Streets with certain residential areas or adjacent to apartments, condominiums or other areas where all-night street parking is prevalent shall be swept after 9:00 a.m.
3. Holiday and Inclement Weather
Scheduled sweeping shall not be cancelled for inclement weather by the street sweeping contractor without approval of the City. During inclement weather a two-hour standby period between 7:30 a.m. and 9:30 a.m. will be observed before a scheduled residential sweep will be cancelled. The City reserves the right to suspend street sweeping functions on a day-to-day basis. Make-up sweeps will not be allowed due to holidays, inclement weather and cancellations without the approval of the City. The City will communicate via telephone or email the specific street locations throughout the day of locations where debris needs to be removed. This effort shall not affect the regularly scheduled sweeping.
During a holiday that interrupts the normal waste (trash) pick-up as established by the trash hauler for the City, Contractor shall coordinate with the waste hauler to adjust the routine/scheduled sweeping schedule to a holiday schedule of one day after the waste pick-up day for the entire week affected, except, should the sweeping day then fall on a Sunday, the sweeping will be added to the immediately following Monday sweeping schedule.
In the case of cancelled or missed sweeping for any reason, including as directed by the City due to construction projects or special events, Contractor shall credit City the pro- rata cost of that service not provided on the next monthly billing by reducing the monthly billing.
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Section F
1. Disposal of Debris and Temporary Transfer Sites
Contractor shall dispose of all material collected by his sweeping operations by hauling to the closest Material recovery Facility (MRF)/Green Waste Diversion Facility. The cost for disposal, including dump fees, shall be included in the contract cost per curb mile. A report of all material collected shall be submitted monthly to the City. The report should include, but not be limited to, the following: hauler name, contact phone number, MRF name, material type (if more than one material type, list each material type on a separate line), tons collected per month, tons diverted, and tons disposed. A total breakdown (in tons) shall be provided to the City for each Fiscal Year (July 1 through June 30) for each of the following:
Soil
Leaves
Trash/Debris
Other
Historical Tonnage:
FY 18/19 – 801.04 tons
FY 19/20 – 806.60 tons
FY 20/21 – 794.93 tons
FY 21/22 – 820 tons
Section G
1. Inspections and Handling of Deficiencies
Inspections will be performed by qualified City personnel on a regular basis as well as spot checks and in response to complaints. Contractor shall meet on an as-needed basis within the maintained areas, with an authorized representative of the City for a drive through inspection. Said meeting shall be at the convenience of the City and may include residents of the community. In addition, drive through interim inspections may be required by the City. Any corrective work required as a result of a monthly inspection or any interim inspection by the City shall be accomplished to the satisfaction of the City within three (3) days of the notification of the Contractor’s deficiencies.
2. Complaints
The City shall receive and process citizen service requests and complaints. The City will notify Contractor of corrections and any re-sweeps required following complaints.
Citizen complaints will be noted in any subsequent unsatisfactory reports, which may be filed against the Contractor.
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In the event that the results of a sweep are not consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California, City will notify contractor of exact location and description of deficiency. The Contractor shall re-sweep the area at its expense within the time limits specified in Section B-8. High visibility and/or unsafe conditions will need to be swept immediately.
3. Failure to Perform
It is and will be impractical and difficult to ascertain and determine the actual damage the City will sustain by reason of delay in performance; therefore, the Contractor shall forfeit and pay to the City the sum of $1,000.00 for each calendar day completion is delayed are noted, and such sum shall be deducted from any payments due or to become due the Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages for delays caused by acts of God. In the event, the results of a sweep are not consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California shall re-sweep the unsatisfactory area at its expense within the time limits specified in Section B-8.
The City reserves the right to withhold payment for missed or incomplete sweeping performance.
This clause may be used to enforce transfer site clean-up/maintenance, Contractor response time, and contracts for special and emergency sweep notification. Contractor shall forfeit and pay to the City the sum of $1,000.00 for each day Contractor fails to comply with the Agreement with respect to the foregoing.
4. Default
Repeated instances of failure to perform and/or continued disregard of the requirements of this contract shall result in cancellation of the contract, and therefore, The issuance of three (3) unsatisfactory reports to Contractor by City in any six month period shall be deemed material breach of this agreement and shall be grounds for the City to terminate their agreement for cause. In the event of such material breach, City may, at its option, terminate this Agreement as specified herein. In the event City intends to terminate the Agreement, City shall notify Contractor of City’s intention to terminate this agreement. City shall give notice of termination in writing, mailed to Contractor’s most recent address on file with the City. Except in cases of emergencies, this agreement shall be terminated ten (10) days from and after the hour such notice is deposited in the United States Mail in a sealed envelope properly addressed to Contractor and bearing prepaid first-class postage. In order for any termination to be effective, Contractor shall have at least 5 days from the notice of intent to terminate to cure any alleged breach of Agreement.
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In the event of the termination of this agreement for any material breach or failure of performance on the part of Contractor, Contractor agrees to pay City upon demand the amount of any damage or loss sustained by City in the matter of street sweeping, including the advertising for and the letting of another contract therefore; for all increases in the City’s cost of street sweeping incurred under such new contractor; and for all costs and attorney’s fees incurred by the City in the cancellation of this agreement and the negotiation of such new street sweeping contract. The waiver of a breach of any of the terms of this agreement shall not cancel or in any way affect the right of the City to declare a default for any recurrence of the same or any other breach of this agreement. All changes proposed by Contractor regarding equipment, scheduling, type and capacity will require prior approval by the City.
5. Permits
Prior to the start of any work, the Contractor shall apply for applicable, no-fee, City permits. The City will waive its usual encroachment permit fees.
6. Public Convenience and Safety
a. Traffic and Access
Contractor shall conduct Contractor’s work to interfere as little as possible with public travel, whether vehicular or pedestrian, and shall obey all traffic regulations and the California Vehicle Code. Whenever it is necessary to cross, obstruct, or close roads, driveways and walks, whether public or private, Contractor shall provide and maintain suitable and safe bridges, detours, or other temporary expedients for the accommodation of public and private travel, and shall give reasonable notice to owners of private drives before interfering with them. Such maintenance of traffic will not be required when Contractor has obtained permission from the owner and tenant of private, or from the authority having jurisdiction over private property involved, to obstruct traffic at the designated point.
7. Traffic Counters
The Contractor is cautioned that, at various times and locations, the City or other parties may install temporary portable traffic counting equipment of the type which is activated by rubber hoses placed across the roadway. Contractor shall not damage this equipment and shall bear the full cost of any replacement costs, is so damaged.
Section H
1. Changes
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The City may at any time, by written order, direct that changes or extras may be made in the scope, specifications or route schedule in relation to this contract. If any such changes cause an increase of decrease in the cost of or the time required for performance of this contract, an equitable adjustment shall be made in Contractor’s compensation or sweeping schedule and this Contract shall be modified in writing accordingly and approved by the City hereto. Contractor shall not be required to perform such changed work until the parties agree to a written modification of this Agreement.
2. Additions/Deletions in Mileage
Additions and/or deletions to the mileage, inventory or maps may be made as the City accepts new areas and/or relinquishes areas currently swept. Upon written notification to add or delete, Contractor shall be required to accurately measure the curb mileage/linear footage and submit a written detail of the addition/deletion for approval.
Upon approval, a written change order will be issued stating the effective date of the change. All changes shall be made at the current contract rate.
3. Waivers
Failure or neglect of either party to insist on the strict performance of any or all of the terms of this agreement or any of these specifications shall not be considered as, or constitute a waiver of any term or condition of this agreement or of any performance required there under.
Section I
1. Communications
Contractor shall maintain an office staff reachable by phone from 8:00 a.m. to 5:00 p.m.
Monday through Friday except on legal holidays. Office staff shall have the capability of contacting sweepers and pickup equipment by 2-way radio or equivalent. Contractor shall provide the City with contact personnel and telephone numbers, where designated staff can be reached during non-office hours within fifteen (15) minutes of call origination (5:00 p.m. to 8:00 a.m.) to be used in emergency/after-hour call-outs as specified in Section B-6, Special Street Sweeping, and B-7, Emergency Sweeping. The Contractor shall maintain a set of maps and specifications in sweeping vehicle at all times.
2. Nondiscrimination
In the performance of the terms of this Agreement, Contractor shall not engage in, nor permit others it may employ to engage in, discrimination in the employment of persons because of race, color, national origin or ancestry, or religion of such persons. Violation DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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of this provision may result in the imposition of penalties referred to in Labor Code Section 1735.
Section J
1. Compensation
Payment will be made on the basis of actual road curb miles swept times the amount bid per curb line mile for each category of road swept.
For all of the services which the Contractor is obligated to perform under the terms of this contract, the City shall pay to the Contractor once each month a sum equal to the amount specified in Contractor’s Proposal, or as amended by any subsequent adjustments thereto and provided hereinafter. The Contractor shall submit a detailed invoice. City, upon receipt and of an invoice, will make payment on all undisputed amounts within thirty (30) days of receipt of invoice.
2. Method of Payment for Extra Work
The Contractor shall present to the City an itemized list of all extraordinary maintenance on a separate monthly invoice for extraordinary maintenance work performed during the previous month. The City shall compensate Contractor within thirty (30) days of receipt of an itemized monthly invoice. The City shall compensate Contractor for such maintenance beyond the scope of routine maintenance according to the hourly rate listed in the fee schedule and described in the scope of work.
3. Invoicing
Contractor shall submit an invoice for service performed. Scheduled sweeping and special sweeps shall be submitted on separate invoices, mailed or delivered to:
Public Works Department
City of Lake Forest
100 Civic Center Drive
Lake Forest, California 92630
4. Adjustment of Payment
It is proposed that street sweeping services be provided for a period of three (3) years.
Contract may be extended by written mutual agreement on a year-to-year basis not to exceed an additional two (2) years.
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shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles- Riverside-Orange Counties. In the event the parties meet, confer, and extend the Agreement for a period greater than specified hereunder, or enter into an amended and restated agreement, any increase to rates may be increased or reduced as determined by agreement between the parties.
The Contractor may petition the City for rate adjustments on the basis of unusual changes in the cost of doing business, such as revised laws or regulations, prevailing wage, or changes in disposal fees over which the Contractor has no control.
In order to justify a rate increase, the Contractor shall submit financial and accounting data to the City which clearly substantiates the requested rate increase. After consideration of such financial and accounting data as submitted by the Contractor and any other relevant information, the City Council shall disapprove, approve, or approve with modification the requested rate increase. The decision of the City Council shall be final and conclusive. The Contractor agrees to abide by the City Council’s decision.
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EXHIBIT B
CITY OF LAKE FOREST
SCHEDULE OF SERVICES
Contractor shall complete the services identified in Exhibit A above at the direction of the City.
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EXHIBIT C
CITY OF LAKE FOREST
STREET SWEEPING MAINTENANCE SERVICES
SCHEDULE
Contractor shall be paid for services rendered in accordance with Section 3.3 of this Agreement, as described under Exhibit “A” scope of Services, the not to exceed fee of two million two hundred twenty-six thousand fifteen dollars ($2,226,015), and based on the following rates.
In the event that this agreement is renewed pursuant to section 3.1.2, the rates set forth may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside- Orange Counties.
SCHEDULE A
Item
No. Description Proposal Item
Price Units Annual Total
A1
Street
Sweeping -
Arterial Streets
(52 weeks per
year)
$__46,50_______
(Each Curb Mile)
8,702 Per
Year
Curb
Miles
$___404,643.00___________
(Extended Amount)
A2
Street
Sweeping -
Residential
Streets (24
weeks + 2
weeks extra
sweeps per
year)
$__46.50_______
(Each Curb Mile)
6,628 Per
Year
Curb
Miles
$___308,202.00___________
(Extended Amount)
Item
No. Description Proposal Item
Price Units Annual Total
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A3
Special Street
Sweeping
Between
7:30am and
5:30pm
$_150.00________
(Per Hour)
10 $____1,500.00__________
(Extended Amount)
A4
Emergency
Street
Sweeping
Between
7:30pm and
5:30am
$_150.00________
(Per Hour)
10 $__1,500.00____________
(Extended Amount)
A5
City-Owned
Parking Lot
Heroes Park
$_250.00________
(Each)
12 $__3,000.00____________
(Extended Amount)
A6
City-Owned
Parking Lot
Darrin Park
$_122.50________
(Each)
12 $__1,470.00____________
(Extended Amount)
A7
City-Owned
Parking Lot
Rancho
Serrano Park
$_122.50________
(Each)
12 $_1,470.00_____________
(Extended Amount)
A8
City-Owned
Parking Lot
Etnies Skate
Park
$__122.50_______
(Each)
12 $_1,470.00_____________
(Extended Amount)
A9
City-Owned
Parking Lot
Concourse
Park
$__122.50_______
(Each)
12 $__1,470.00____________
(Extended Amount)
A10
City-Owned
Parking Lot
Foothill Ranch
Community
Park
$__122.50_______
(Each)
12 $__1,470.00____________
(Extended Amount)
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Item
No. Description Proposal Item
Price Units Annual Total
A11
City-Owned
Parking Lot
Borrego Park
$__122.50_______
(Each)
12 $__1,470.00____________
(Extended Amount)
A12
City-Owned
Parking Lot
Tamarisk Park
$__122.50_______
(Each)
12 $__1,470.00____________
(Extended Amount)
A13
City-Owned
Parking Lot
Baker Ranch
Park
26380 Rancho
Parkway
$_122.50________
(Each)
12 $_1,470.00_____________
(Extended Amount)
A14
City-Owned
Parking Lot
Lake Forest
Sports Park
28000 Rancho
Parkway
$_350.00________
(Each)
12 $__4,200.00____________
(Extended Amount)
A15
Lake Forest
Civic Center
(Includes Two
Story Parking
Garage)
100 Civic Center
Drive
$_350.00________
(Each)
12 $_4,200.00_____________
(Extended Amount)
A16
City-Owned
Parking Lot
Portola Park
28040 Glenn
Ranch Rd.
$_250.00________
(Each)
12 $__3,000.00____________
(Extended Amount)
1 Year Total
Cost $742,005.00
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3 Year Total
Cost $2,226,015.00
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STREET SWEEPING SCHEDULE
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TWICE A MONTH MANDATORY HOTSPOT SWEEPING
(BOTH SIDES OF STREET SWEPT)
MAP
Street From To Date Time AREA
Osterman Road (Westbound) Regency Lane Pittsford Drive Monday / 10am-2pm 7 Pittsford (Southbound) Lake Forest Northcrest Monday / 10am-2pm 7 Cavanaugh Road Corta Cresta Calle El Toro Grande Tuesday / 7am-11am 2 Bunbury Drive La Vaca El Gato Tuesday / 8am-12pm 2
Calle El Toro Grande El Caballo La Vaca St Tuesday / 8am-12pm 2 Calle Tres Lomas (West Side) El Caballo La Vaca St Tuesday / 8am-12pm 2 Campo Verde Cavanaugh Rd El Caballo St Tuesday / 8am-12pm 2 Corta Cresta Tulip El Caballo St Tuesday / 8am-12pm 2
El Caballo Street Corta Cresta Calle El Toro Grande Tuesday / 8am-12pm 2 El Gato Way Jutewood Pl Bunbury Drive Tuesday / 8am-12pm 2 El Perro Street Jutewood Place End Tuesday / 8am-12pm 2 Jutewood Place El Toro Rd El Gato Tuesday / 8am-12pm 2
La Vaca Street Corta Cresta Dr Calle El Toro Grande Tuesday / 8am-12pm 2 La Vaca Street Jutewood Muirlands Tuesday / 8am-12pm 2
Lobo Drive El Caballo La Vaca St Tuesday / 8am-12pm 2
Los Andes Street Jutewood Place End Tuesday / 8am-12pm 2 Saguaro Street Raton Dr Cul-de-sac Tuesday / 8am-12pm 2 Tulip Street Muirlands Blvd Calle Tres Lomas Tuesday / 8am-12pm 2 Oswego Muirlands Blvd Aspan Tuesday / 12pm-4pm 8
Palmwood Dr (Westbound) Peachwood East Peachwood West Wednesday / 10am-2pm 11 Frontage El Toro Rd End Wednesday / 12pm-4pm 4
Orange Muirlands Blvd Whisler Wednesday / 12pm-4pm 4
Whistler Frontage Orange Wednesday / 12pm-4pm 4
Palmwood Dr (Eastbound) Peachwood West Peachwood East Thursday / 10am-2pm 11 Fawn Ridge Jasper Hill Saddleback Ranch Friday / 7am-12pm 10 Malabar Cortona Saddleback Ranch Friday / 8am-12pm 10
Raton Drive La Vaca El Toro Friday / 8am-12pm 2
Osterman Road (Eastbound) Pittsford Regency Friday / 10am-2pm 7 Pittsford (Northbound) Northcrest Lake Forest Friday / 10am-2pm 7 Cherry Trabuco Road Darrin Park Friday / 12pm-4pm 9
TWICE A MONTH RESIDENTIAL HOTSPOT SWEEPING SCHEDULE
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WEEKLY MANDATORY HOTSPOT SWEEPING
(BOTH SIDES OF STREET SWEPT)
MAP
Street From To Date Time Alternate Weeks AREA
Ridge Route (Westbound) Rockfield End 1/3 Tuesday / 7am-11am 1 Gowdy (Southbound) Golden Eagle Duryea 1/3 Tuesday / 7am-11am 1 Calle Tres Lomas (Southbound) Dune Mear Cavanaugh Rd 1/3 Tuesday / 7am-11am 2 Farthing (Westbound) Jeronimo Stearns 1/3 Tuesday / 7am-11am 3 Murin Isle End Muirlands 1/3 Tuesday / 7:30am-10:30am 8 City Council Meeting 7/6/2021 S Canada Ct End Murin Isle 1/3 Tuesday / 7:30am-10:30am 8 City Council Meeting 7/6/2021 2nd Street (Southbound) End Los Alisos Blvd 1/3 Wednesday / 12pm-4pm 5 2nd Street (Southbound) El Toro Rd Cherry Avenue 1/3 Wednesday / 12pm-4pm 5 Jeronimo (Southbound) Orange Cherry 1/3 Wednesday / 12pm-4pm 5 Cherry (Westbound) Trabuco Front 1/3 Wednesday / 12pm-4pm 5 Front (Southbound) Cul-de-sac Cherry 1/3 Wednesday / 12pm-4pm 4 Olive (Westbound) Front Front 1/3 Wednesday / 12pm-4pm 4 Orange (Westbound) Jeronimo Front 1/3 Wednesday / 12pm-4pm 4 Rimhurst Dr (Westbound) Rimgate Trabuco Road 1/3 Thursday / 10am-2pm 6 Montcliff (Southbound) Rimhurst El Toro 1/3 Thursday / 10am-2pm 6 Highridge (Westbound) 19792 Highridge Malabar 1/3 Friday / 7am-12pm 10 MAP
Street From To Date Time Alternate Weeks AREA
Ridge Route (Eastbound) End Rockfield 2/4 Tuesday / 7am-11am 1 Gowdy (Northbound) Duryea Golden Eagle 2/4 Tuesday / 7am-11am 1 Calle Tres Lomas (Northbound) Cavanaugh Rd Dune Mear 2/4 Tuesday / 7am-11am 2 Farthing (Eastbound) Stearns Jeronimo 2/4 Tuesday / 7am-11am 3 Murin Isle Muirlands End 2/4 Tuesday / 7:30am-10:30am 8 City Council Meeting 7/6/2021 S Canada Ct Murin Isle End 2/4 Tuesday / 7:30am-10:30am 8 City Council Meeting 7/6/2021 2nd Street (Northbound) Los Alisos Blvd End 2/4 Wednesday / 12pm-4pm 5 2nd Street (Northbound) Cherry Avenue El Toro Rd 2/4 Wednesday / 12pm-4pm 5 Cherry (Eastbound) Front Trabuco 2/4 Wednesday / 12pm-4pm 5 Front (Northbound) Cherry Cul-de-sac 2/4 Wednesday / 12pm-4pm 4 Orange (Eastbound) Front Jeronimo 2/4 Wednesday / 12pm-4pm 4 Rimhurst Dr (Eastbound) Trabuco Road Rimgate 2/4 Thursday / 10am-2pm 6 Montcliff (Northbound) El Toro Rimhurst 2/4 Thursday / 10am-2pm 6 Highridge (Eastbound) Malabar 19792 Highridge 2/4 Friday / 7am-12pm 10 WEEKLY HOTSPOT RESIDENTIAL SWEEPING SCHEDULE (NO SWEEPING ENFORCEMENT ON 5TH WEEK)
ALTERNATE SIDE PARKING RESTRICTIONS- FIRST AND THIRD WEEKDAY ENFORCED
ALTERNATE SIDE PARKING RESTRICTIONS- SECOND AND FOURTH WEEKDAY ENFORCED DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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WEEKLY MANDATORY HOTSPOT SWEEPING MAP
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PARKING LOT SWEEPING MAP
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EXHIBIT D
CITY OF LAKE FOREST
STREET SWEEPING SERVICES
INSURANCE REQUIREMENTS
1.1 Insurance.
1.1.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.
1.1.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Contractor, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, or the exact equivalent, with limits of not less than $2,000,000 per occurrence and not less than $4,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
1.1.3 Endorsements. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability:
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(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. For all policies of Commercial General Liability insurance, Contractor shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement.
Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Contractor; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Workers’ Compensation:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
1.1.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
1.1.5 Waiver of Subrogation. All required policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its officials, officers, employees, agents and volunteers and shall require similar written express waivers and insurance clauses from each of its subcontractors.
1.1.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents and volunteers in the same manner and to the same extent as they would DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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have been protected had the policy or policies not contained a deductible or self-insured retention.
1.1.7 Evidence of Insurance. The Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
1.1.8 Failure to Maintain Coverage. In the event any policy of insurance required under this Contract does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, if Contractor refuses to cure lapsed coverage by replacing coverage within 10 days of City notice, City may cancel this Agreement.
1.1.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
1.1.10 Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposed no additional obligation on the City nor does it waive any rights hereunder.
1.1.11 Requirements Not Limiting. Requirement of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
1.1.12 Insurance for Subcontractors. Contractor shall include all subcontractors engaged in any work for Contractor relating to this Agreement as additional insureds under the Contractor’s policies, or the Contractor shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents and volunteers as Additional Insureds to the subcontractor’s policies. All policies of Commercial General Liability insurance provided by Contractor’s subcontractors performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents DocuSign Envelope ID: A4FF44A9-E877-42D7-AD89-749ACE9A496E Item: 9
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and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Contractor shall not allow any subcontractor to commence work until it has received satisfactory evidence of subcontractor’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Contractor shall provide satisfactory evidence of compliance with this section upon request of the City.
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Attachment 2
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Contact #1: Contact #2: Contact #4:
Agency: City of Monrovia City of Azusa City of Pomona
Contact Info: Alex Tachiki Robert Delgadillo Jerry Perez (626) 703-9203 (626) 812-5248 (909) 524-8613
QUESTIONS RESPONSE RESPONSE RESPONSE
1. What were the services
performed? Street Sweeping Services Street Sweeping Services Street Sweeping Services
2. How would you rate the quality
of work? Very good. Very good. Very good.
3. Did the firm meet all
deadlines? (Yes/No) Yes Yes Yes
4. Was day-to-day
communication with the firm
satisfactory? (Yes/No)
Yes Yes Yes
5. Were there any issues with
the firm? (Yes/No) (No, please
explain.)
No No No
6. Do you have any additional
comments or information
regarding your experience with
the firm?
Quality of work very good. Staff communicates well.
Reliable,
Communication is
outstanding.
DATE: 6/5/2023
CITY OF LAKE FOREST
DEPARTMENT OF PUBLIC WORKS
Street Sweeping Services
ATHENS SERVICES REFERENCE CHECK
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: City Manager
SUBJECT:
SECOND AMENDMENT TO THE AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.
RECOMMENDED ACTION(S):
1. Approve the Second Amendment to the Professional Services Agreement with All City Management Services, Inc.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment to the Professional Services Agreement substantially, in the form attached.
EXECUTIVE SUMMARY:
This item was continued at the June 6, 2023, City Council meeting to the June 20, 2023, City Council meeting. A meeting excerpt from the June 6, 2023, City Council meeting is provided (Attachment 1).
Since 2015, the City of Lake Forest has been providing crossing guard services near public schools throughout the city. All City Management Services, Inc., (“ACMS”) has been the crossing guard service provider. The City’s purchasing guidelines require that services over $30,000 require a formal bidding process.
On May 26, 2020, the City Manager authorized staff to solicit bids for crossing guard services. On July 7, 2020, the City entered into a three-year Professional Services Agreement with ACMS for crossing guard services with a $858,843 compensation amount (“Agreement”) (Attachment 2). On September 25, 2020, the City Council authorized the First Amendment to the Agreement (Attachment 3), which added a midday shift to the scope of services and increased the compensation amount to $940,479.66. The midday shift was implemented due to the “hybrid learning model” implemented by the Saddleback Valley Unified School District (“SVUSD”) in response to COVID-19. The Agreement is set to expire on July 8, 2023, unless the City Council authorizes an amendment to extend the term.
To ensure the continued provision of crossing guard services, staff recommends the City Council approve the proposed Second Amendment to the Agreement, which would extend the term by one year and add $361,670.40 in compensation Item: 10
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(Attachment 4). The additional compensation amount will cover the costs of an additional year of crossing guard services as well as a 23% increase in hourly rates for crossing guard personnel. If approved, the Second Amendment would bring the Agreement’s total compensation amount to $1,302,150.06 and extend the term through July 8, 2024. There are sufficient funds in the proposed 2023- 2025 Operating Budget to cover the costs of the recommended action. As the 2020 Agreement did not anticipate a 23% rate increase after three years, staff plans to initiate a procurement process in the fall to identify market rates for crossing guard services.
BACKGROUND:
This item was continued at the June 6, 2023, City Council meeting to the June 20, 2023, City Council meeting. A meeting excerpt from the June 6, 2023, City Council meeting is provided (Attachment 1).
The City has contracted for crossing guard services near public schools at various locations throughout the city since incorporation. These services include providing equipped and trained personnel for crossing pedestrians in marked crosswalks, as well as supervisory personnel to ensure crossing guard activities are taking place at the required places and times. On June 9, 2020, the City entered into the Agreement with ACMS with a $858,843 compensation amount over a three-year term (Attachment 1). On September 25, 2020, the City Manager authorized the First Amendment to the Agreement, which adjusted the scope of work to include a midday shift at each site and added $81,636.66 in compensation (Attachment 2). The midday shift was implemented in response to SVUSD’s hybrid school day model, which was temporarily in place during the COVID-19 pandemic. Pursuant to the Agreement, there are 23 crossing guard stations at 20 designated locations in the morning and afternoon during school days. Table 1 lists the locations of each guard, including the three intersections that have two guards providing service.
Table 1: Intersections
Lunette/Torino Dr. Ridge Route/Trabuco Fawn
Ridge/Saddleback*
Rue De Fortuna/Fascia El Toro/Northcrest Pendleton/Saddleback Rue De Fortuna/Bake
Pkwy
Lake Forest/Pittsford Lake Forest/Trabuco
Los Alisos/Rockfield Pittsford/Charford Serrano/Winding Way Los Alisos/Muirlands Pittsford/Northcrest Ridge Route/Jeronimo* Landsview/Rockfield Dune Mear/Rockfield Rivendell/School Site Ridge Route/Serrano El Rond/Ridge Route
*Denotes two guards at these locations
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On August 16, 2021, SVUSD transitioned away from the hybrid learning model and resumed traditional in-person school hours. Crossing guard hours have since been adjusted to accommodate the shift back to traditional school instruction.
Pursuant to the Agreement, the City is charged on a per-hour basis for crossing guard services. Crossing guards provide one hour of service in the morning and one hour of service in the afternoon on school days. This is considered a “split shift” in the State of California. A split shift is a work schedule that is interrupted by non-paid and non-working time, longer than a meal period or regular break and within the same workday. According to the California Department of Industrial Relations, a business is required to pay one hour of wages to employees making minimum wage for each split shift.
Community Satisfaction Study:
The 2023 Community Satisfaction Study conducted by True North Research reported that of those surveyed, 93% of respondents were “very satisfied” or “somewhat satisfied” with the City’s efforts to provide crossing guards near schools. This metric represents the third highest satisfaction score amongst all the police services surveyed with “maintaining a low crime rate” and “investigating criminal activity” tied at a 94% satisfaction rate.
DISCUSSION:
In anticipation of the July 8, 2023, term expiration of ACMS Agreement, staff is proposing the Second Amendment to the Agreement. The Second Amendment would increase the compensation amount in the Agreement by $361,670.40, which would bring the total compensation amount to $1,302,150.06. The Second Amendment would also extend the term of the Agreement by one year to July 8, 2024. The increased compensation amount would cover the costs of an additional year of service as well as a 23% increase in hourly rates charged for crossing guard staff services. During discussions about the potential extension of the Agreement, ACMS communicated to staff that employee recruitment and retention have proved difficult. As a result, significant wage increases are needed to ensure adequate staffing is available to meet contract demands. Table 2 describes the history of hourly crossing guard rates and annual compensation.
Table 2: Contract Breakdown
Fiscal Year Hourly Rate Annual Cost
2020-21* $21.91 $353,759
2021-22 $23.62 $293,360
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2022-23 $23.62 $292,360
2023-24 Proposed $29.12** $361,670
TOTAL COMPENSATION $1,302,150
*Included a majority of the “hybrid learning model” period **Updated hourly rate
The City Council originally received this report as part of the agenda for the June 5, 2023, City Council meeting. At that time, the hourly rate proposed by ACMS was $30.34 per hour for crossing guard staff. In response to further negotiations with staff, ACMS has agreed to reduce the proposed hourly rate to $29.12 – $1.22 less than their originally proposed hourly rate of $30.34. As a result, the proposed Second Amendment now includes the slightly lower hourly rate of $29.12 and the compensation amount has been adjusted accordingly.
Pursuant to the City’s Purchasing and Contracting Guidelines (“Purchasing Guidelines”), staff completes a vendor assessment before a contract receives an amendment extending the term. Since the inception of the Agreement with ACMS, staff have been satisfied with services provided. Staff’s assessment of ACMS’ performance is described in Table 3 below.
Table 3: Performance Review
All City Management Services, Inc.
July 9, 2020 through May 31, 2023
Category Unsatisfied – Very Satisfied
Performance of Scope of Services ☐ Unsatisfied ☒ Satisfied ☐ Very Satisfied ☐ N/A Timeliness ☐ Unsatisfied ☒ Satisfied ☐ Very Satisfied ☐ N/A Budget Performance ☐ Unsatisfied ☒ Satisfied ☐ Very Satisfied ☐ N/A Customer Service ☐ Unsatisfied ☒ Satisfied ☐ Very Satisfied ☐ N/A Staff recommends that the City Council approve the Second Amendment to the Agreement with ACMS. If approved, the term of the ACMS Agreement would be extended through July 8, 2024, and the compensation amount would be increased to $1,302,150.06. The Second Amendment was written by the Finance Department and approved as to form by the City Attorney’s Office.
FISCAL IMPACT:
Approval of the Second Amendment to the Agreement would increase the compensation in the Agreement by $361,670.40 for a total compensation amount of $1,302,150.06. The Second Amendment would also extend the term of the Item: 10
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Agreement to July 8, 2024. The increased compensation would cover the costs associated with another year of services and the increase in contract hourly rates charged by ACMS. There are sufficient funds available in the Proposed 2023- 2025 Operating Budget to cover the costs of the recommended action.
ATTACHMENTS:
1. June 6, 2023, City Council Minute Excerpt ACMS Agreement, Item 13
2. Agreement with ACMS
3. First Amendment to the Professional Services Agreement
4. Second Amendment to the Professional Services Agreement Initiated By: Sharlyn De la Paz, Senior Management Analyst Submitted By: Sean McGovern, Assistant to the City Manager Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
JUNE 6, 2023
____________________________________________________________
13. SECOND AMENDMENT TO THE AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.
Statement read into the record:
Mayor Cirbo: Item 13 on the Consent Calendar is an amendment to the agreement with All City Management Services. Because my wife is an employee of ACMS, I have determined that I have a remote interest in this item and will abstain from voting on this item.
Mayor Cirbo recused himself from the meeting at 7:00 p.m. and turned the meeting over to Mayor Pro Tem Tettemer. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Mayor Pro Tem Tettemer, seconded by Council Member Pequeño, to continue this item to the next regularly scheduled Council meeting on June 20, 2023. The motion was carried by a vote of 4/0, with Mayor Cirbo recusing himself from the vote.
Mayor Cirbo returned to the dais at 7:05 p.m.
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55136.00200\31919338.1 - 1 -
CITY OF LAKE FOREST
SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
1. PARTIES AND DATE.
This Second Amendment to the Agreement for Professional Consultant Services (“Second Amendment”) is entered into on the [***INSERT DAY***] day of [***INSERT MONTH***] , [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”) and All City Management Services, Inc., a California Corporation, with its principal place of business at 10440 Pioneer Boulevard, Suite 5, Santa Fe Springs, California 90670 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional Crossing Guard Services dated July 9, 2020 (“Agreement”).
2.2 First Amendment. The Parties entered into that certain First Amendment to expand the scope of services and increase the total amount of compensation under the Agreement, dated September 25, 2023 (“First Amendment”).
2.3 Second Amendment. The Parties now desire to amend the Agreement in order to extend the term of the Agreement, modify the scope of services, and increase the total amount of compensation under the Agreement.
3. TERMS.
3.1 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
Term. The term of this Agreement shall be from July 7, 2020 to July 8, 2024, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than one (1) additional one - year terms. Consultant shall complete the Services withing the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2 Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE
MILLION THREE HUNDRED TWO THOUSAND ONE HUNDRED
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FIFTY DOLLARS AND SIX CENTS ($1,302,150.06) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3 Scope of Services . The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to modify the Services as set forth in Attachment 1 to this Amendment, attached hereto and incorporated herein.
3.4 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Second Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
CITY OF LAKE FOREST ALL CITY MANAGEMENT SERVICES, INC.
By: [AUTHORIZED CITY SIGNATURE]
Doug Cirbo
Mayor
By: [VENDOR SIGNATURE 1]
Baron Farwell, General Manager
Chairman of the Board
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Demetra Farwell, Director of
Human Resources
Secretary
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
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55136.00200\31919338.1 Attachment “1”-1
ATTACHMENT “1” TO SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
Per the locations below, the City will compensate for up to a maximum of three (3) hours per guard when the crossing guard works the same location in both the morning and afternoon.
Should the hours for the crossing guard services exceed the contractor must obtain prior approval from the City. Any changes to locations are at sole discretion of the City.
Crossing Guard locations for Saddleback Valley Unified School District:
1 Lunette/Torino Dr (South/East)
2 Rue de Fortuna/ Fascia Place (South/East)
3 Rue de Fortune / Bake Parkway (South/East morning, North/East afternoon) 4 Los Alisos / Rockfield (North/East)
5 Los Alisos / Muirlands (North/West)
6 Landsview/Rockfield (South/West)
7 Ridge Route/Serrano (North/West)
8 Ridge Route/Serrano (South/West)
9 Ridge Route/Trabuco Rd (South/West)
10 El Toro Dr / Northcrest Dr. (North/West)
11 Lake Forest Dr / Pittsford Dr (North/East morning & North/West afternoon) 12 Pittsford Dr / Charford Way (South/West)
13 Pittsford Dr / Northcrest (North/West)
14 Dune Mear / Rockfield (South/West)
15 El Rond / Ridge Route (North/East morning)
16 Fawn Ridge / Saddleback Ranch (South/East)
17 Fawn Ridge / Saddleback Ranch (North/East)
18 Pendleton / Saddleback (North/East morning & South/East afternoon) 19 Lake Forest Dr / Trabuco Rd (North/East morning & North/West afternoon) 20 Serrano Rd / Winding Way (North/East morning & school side afternoon) 21 Ridge Route / Jeromino (South/East afternoon )
22 Ridge Route / Jeromino (North/East)
23 IFOS/Rivendell (morning across from school)
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339
55136.00200\31919338.1 Attachment “2”-1
ATTACHMENT “2” TO SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
EXHIBIT “C”
COMPENSATION
Consultant shall be paid the not-to-exceed sum of One Million Three Hundred Two Thousand One Hundred Fifty Dollars and Six Cents ($1,302,150.06) according to the schedule set forth below:
ORIGINAL CONTRACT
School Year
Number of Site
at No Early
Release
Total Hours a
Day
Number of
Days a Year
Hourly Billing
Rate Total
2020-21 23 92 180 $21.91 $272,122.20
2021-22 23 92 180 $23.62 $293,360.40
2022-23 23 92 180 $23.62 $293,360.40
Total Original Agreement $858,843.00
FIRST AMENDMENT
School Year
Number of Site
at No Early
Release
Total Hours a
Day
Number of
Days a Year
Hourly Billing
Rate Total
2020-21 23 69 156 $21.91 $272,122.20
2020-21
(Mid-Day)
23 34.5 156 $21.91 $117,919.62
2021-22 23 92 180 $23.62 $293,360.40
2022-23 23 92 180 $23.62 $293,360.40
Total Cost at First Amendment $940,479.66
SECOND AMENDMENT
School Year
Number of Site
at No Early
Release
Total Hours a
Day
Number of
Days a Year
Hourly Billing
Rate Total
2023-24 23 69 180 $29.12 $361,670.40
Total Additional Cost Year 4 $361,670.40
Total Cost at Second Amendment $1,302,150.06
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/20/2023
DEPARTMENT: Finance
SUBJECT:
2023-2025 OPERATING BUDGET AND 2023-2030 MASTER FINANCIAL PLAN
AND FINANCIAL FORECAST
RECOMMENDED ACTION(S):
Adopt a resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING A BUDGET FOR 2023- 2025; APPROPRIATING FUNDS FOR FISCAL YEAR 2023-24 ONLY AND AUTHORIZING CERTAIN ACTIONS WITH APPROPRIATIONS; AND
ADOPTING ALL OF THE FOLLOWING: THE UPDATE TO THE 2021-2022 THROUGH 2027-28 STRATEGIC BUSINESS PLAN, THE 2023-2030 CAPITAL IMPROVEMENT PLAN, THE 2023 GENERAL FUND RESERVE RISK
ANALYSIS, AND THE 2023-2030 MASTER FINANCIAL PLAN AND FINANCIAL
FORECAST
EXECUTIVE SUMMARY:
The Financial Management and Budgetary Policy (“Policy”) requires the City Manager to present a proposed budget to the City Council on a biennial basis to be adopted no later than June 30 in odd number years preceding the commencement of the two-year budget cycle. The budget is a resource allocation document and serves as the financial plan for the City. The budget provides policy direction in the areas of desired service level and funding priorities. The long-range fiscal perspective includes the development of a two- year Operating Budget, seven-year Capital Improvement Plan, and a seven-year Financial Forecast.
The City Council held its Budget Workshop on May 23, 2023, (“Budget Workshop”) and received presentations from staff on the City’s financial planning documents, including the proposed 2023 update to the Strategic Business Plan, Proposed 2023-2030 Capital Improvement Projects Plan, Proposed 2023-2025 Operating Budget, and the Proposed 2023-2030 Master Financial Plan and Financial Forecast. Additional information and analysis was provided during the City Council meeting on June 6, 2023 when City Council received presentations on the 2023 General Fund Reserve Risk Analysis.
Item: 11
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