MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, June 20, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present.
ROLL CALL: Council Members: Robert Pequeño
Scott Voigts
Seniamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: 25092 Farthing Street, Lake Forest CA
APN: 614-021-34
Agency Negotiator: City Manager, Director of Public Works Negotiating Parties: City of Lake Forest and Lee Harris, Trustee to EFTFTB, LLC, and/or their authorized agents)
Under Negotiation: Price and Terms of Payment
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
CLOSED SESSION PUBLIC COMMENT: Andrew O'Connor expressed his concerns with the property on 25092 Farthing Street becoming a homeless shelter.
INVOCATION: The Invocation was provided by Chaplain Charles Williams, Orange County Sheriff's Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Girl Scouts Brownie Troop #8627.
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PUBLIC COMMENTS:
Bob Holtzclaw expressed his concerns on various issues regarding Council Members Pequeño, Tettemer, and Yu.
Andrew O'Connor expressed his concerns with Council Member Voigts' travel reimbursement for the ACC-OC Washington D.C. Advocacy Trip in April, the quality of the work of the City's Code Enforcement division, and businesses leaving the city.
Randy Johnson expressed his concerns with Council Member Voigts' travel reimbursement for the ACC-OC Washington D.C. Advocacy Trip in April.
CONSENT CALENDAR: (Item Nos. 2 - 10)
Item Nos. 4 and 9 were pulled for discussion. Council Member Voigts pulled Item No. 10 for discussion.
STATEMENTS READ INTO THE RECORD:
Mayor Cirbo: There is a warrant on the register to All City Management Services. My wife is an employee of the ACMS and I have determined that / have a remote interest in this warrant and will abstain from voting on that warrant.
Item 10 on the Consent Calendar is an amendment to the agreement with All City Management Services. Because my wife is an employee of ACMS, I have determined that I have a remote interest in this item, and will abstain from voting on this item.
Mayor Pro Tem Tettemer: There is a warrant on the register to the Irvine Ranch Water District. I am an employee of the Irvine Ranch Water District, but I do not work for the department that generated this warrant. Because the Irvine Ranch Water District is a public agency and because I do not work for the department in question, I have determined that I have a non-interest in this warrant and will vote on this warrant.
Council Member Voigts: There are warrants on the register to the County of Orange. I am an employee of the County of Orange, but I do not work for the department that generated the warrants. Because the County of Orange is a public agency and because I do not work for the department in question, I have determined that I have a non-interest in these warrants and will vote on this item.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Item Nos. 2 - 3, and 5 - 8. The motion was carried by a vote of 5/0.
2. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
3. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JUNE 6, 2023
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 9 ACTION: The minutes were approved as submitted.
5. MONTHLY TREASURER'S REPORT - MAY 2023
ACTION: The Monthly Treasurer's Report was received and filed.
6. AWARD OF CONTRACT FOR BANKING SERVICES
ACTION: 1. The selection of U.S. Bank National Association to provide banking services was approved; and 2. The Mayor was authorized to sign, and the City Clerk attest, the Agreement with U.S. Bank National Association.
SECOND READING AND ADOPTION OF CITY-INITIATED ORDINANCES TO AMEND TITLES 5 AND 9 OF THE LAKE FOREST MUNICIPAL CODE TO
ADDRESS LOW BARRIER NAVIGATION CENTERS, TRANSITIONAL AND
SUPPORTIVE HOUSING, STREAMLINED REVIEW OF ELIGIBLE PROJECTS,
EMPLOYEE HOUSING, EMERGENCY SHELTER PARKING, AND
RESIDENTIAL CARE FACILITIES AND FINDING THE ACTIONS TO BE
EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS
15060(C)(1) AND 15061(B)(3)
ACTION: 1. Second Reading was conducted and Ordinance No. 363 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING TITLE 9 OF THE LAKE FOREST MUNICIPAL
CODE TO ADDRESS LOW BARRIER NAVIGATION CENTERS,
TRANSITIONAL AND SUPPORTIVE HOUSING, STREAMLINED REVIEW OF
ELIGIBLE PROJECTS, EMPLOYEE HOUSING, EMERGENCY SHELTER
PARKING, AND RESIDENTIAL CARE FACILITIES AND FINDING THE
ACTION TO BE EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS 15060(c)(1) AND 15061(b)(3) was adopted. 2. Second Reading was conducted and Ordinance No. 364 entitled: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADDING
CHAPTER 5.44 TO THE LAKE FOREST MUNICIPAL CODE REGARDING
RESIDENTIAL CARE FACILITIES AND FINDING THE ACTION TO BE
EXEMPT FROM CEQA UNDER STATE CEQA GUIDELINES SECTIONS
15060(c)(1) AND 15061(b)(3) was adopted.
MASTER SERVICES AGREEMENT WITH FLOCK GROUP, INC.
ACTION: 1. The Master Services Agreement with Flock Group, Inc, for automatic license plate reader cameras was approved. 2. The City Manager was authorized to sign, and the City Clerk to attest, the Master Services Agreement, substantially in the form attached.
ITEMS PULLED FOR DISCUSSION: (Item Nos. 4, and 9 - 10)
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 9 Mayor Cirbo recused himself from the discussion of Item No. 10 and at 7:00 p.m. he turned the meeting over to Mayor Pro Tem Tettemer to chair. During this time, the votes for Item Nos. 4 and 9 also occurred.
4. CERTIFICATION OF WARRANT REGISTER
Andrew O'Connor offered public comment and expressed his concerns on various program spending and travel reimbursements to Council Members.
Council Member Yu asked for clarification on the travel reimbursements he received. City Clerk Berglund offered to send those documents to Council Member Yu.
MOTION: It was moved by Council Member Voigts, seconded by Mayor Pro Tem Tettemer, to approve the warrant register in the amount of $10,257,078.75.
The motion was carried by a vote of 4/0, with Mayor Cirbo recusing himself.
9. AWARD OF CONTRACT FOR STREET SWEEPING MAINTENANCE
SERVICES
Andrew O'Connor offered public comment and expressed his concerns on street sweeping costs. There was no further discussion amongst Council Members regarding this item.
MOTION: It was moved by Council Member Voigts, seconded by Mayor Pro Tem Tettemer to: 1. Award an Agreement for Maintenance Services in the amount of $2,226,015 to Athens Services for Street Sweeping Maintenance Services, and 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to Athens Services, Inc., substantially in the form attached.
The motion was carried by a vote of 4/0, with Mayor Cirbo recusing himself.
10. SECOND AMENDMENT TO THE AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.
Council Member Voigts and Yu requested further discussion on greater financial responsibilities of the school district regarding crossing guard services. Council Member Pequeño requested that staff follow up on invoices sent to the school district for crossing guard services that have yet to be paid.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu to: 1. Approve the Second Amendment to the Professional Services Agreement with All City Management Services, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment to the Professional Services Agreement substantially, in the form attached, and to have the item come back and discuss greater financial responsibilities of the school district.
The motion was carried by a vote of 4/0, with Mayor Cirbo recusing himself.
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 9 Mayor Cirbo returned to the dais at 7:07 p.m
DISCUSSION/ACTION ITEMS: (Item Nos. 11 - 18)
11. 2023-2025 OPERATING BUDGET AND 2023-2030 MASTER FINANCIAL PLAN
AND FINANCIAL FORECAST
City Manager Rose introduced this item and invited Finance Director Shirah to provide a presentation. No public comment was offered. Discussion ensued.
Council Member Pequeño recommended changing the Harvest Moon and Lunar New Year events to a multi-cultural event. Council Member Yu disagreed with Council Member Pequeño's recommendation. Mayor Cirbo recommended staff obtain feedback from community leaders of different cultures. Council Member questions were asked and answered.
Council Member Pequeño also recommended that costs of the 5k event held on July 4 be addressed. City Manager Rose stated that discussions were ongoing with the school district to lower the cost of the event.
MOTION: It was moved by Council Member Voigts, seconded by Mayor Pro Tem Tettemer, to adopt a resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING A BUDGET FOR 2023-2025; APPROPRIATING FUNDS FOR FISCAL YEAR 2023-24 ONLY AND AUTHORIZING CERTAIN ACTIONS WITH
APPROPRIATIONS; AND ADOPTING ALL OF THE FOLLOWING: THE
UPDATE TO THE 2021-2022 THROUGH 2027-28 STRATEGIC BUSINESS PLAN, THE 2023-2030 CAPITAL IMPROVEMENT PLAN, THE 2023 GENERAL FUND RESERVE RISK ANALYSIS, AND THE 2023-2030 MASTER FINANCIAL PLAN AND FINANCIAL FORECAST with the Harvest Moon and Lunar New Year event as placeholders in the Strategic Plan. The motion was carried by a vote of 5/0.
12. CALIFORNIA CONSITUTION ARTICLE XIIIB APPROPRIATIONS LIMIT City Manager Rose introduced this item and provided a brief presentation. No public comment was offered.
MOTION: It was moved by Mayor Pro Tem Tettemer, seconded by Council Member Voigts, to adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 IN THE AMOUNT OF $160,113,982. The motion was carried by a vote of 5/0.
13. FIFTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT City Attorney Richardson introduced this item and provided a presentation.
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 9 Andrew O'Connor offered public comment and expressed his opposition to the City Manager's salary increase. Randy Johnson offered public comment and expressed his opposition to the City Manager's salary increase.
MOTION: It was moved by Council Member Yu, seconded by Council Member Pequeño, to approve the Fifth Amendment to City Manager Employment Agreement and authorize the Mayor to execute and the City Clerk to attest the document. The motion was carried by a vote of 5/0.
14. CLASSIFICATION PLAN AND COMPENSATION SCHEDULE FOR FISCAL YEAR 2023-24
City Manager Rose introduced this item and invited Assistant City Manager eves to provide a presentation. Andrew O'Connor offered public comment anc expressed his concerns with the fees associated with Ralph Anderson and Associates and Best, Best, and Krieger.
MOTION: It was moved by Council Member Pequeño, seconded by Council Member Voigts to adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION SCHEDULE. The motion was carried by a vote of 5/0.
15. ANNUAL RENEWED MEASURE M ("M2") ELIGIBILITY SUBMITTAL TO THE
ORANGE COUNTY TRANSPORTATION AUTHORITY
City Manager Rose introduced this item and provided a brief presentation. No public comment was offered.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to: 1. Approve the Renewed Measure M ("M2") Seven-Year Capital Improvement Program for Fiscal Years 2023-24 through 2029-2030. 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF
THE CIRCULATION ELEMENT, AND THE MITIGATION FEE PROGRAM FOR THE MEASURE M ("M2") PROGRAM. 3. Adopt a Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF THE
PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M ("M2") PROGRAM.
4. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE UPDATE OF
THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M ('M2") PROGRAM. 5. Authorize the Director of Public Works to forward all eligibility requirements including the approved Renewed Measure M ("M2") Seven-Year Capital Improvement Program to the Orange County Transportation Authority ("OCTA"). The motion was carried by a vote of 5/0.
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 9
16. ADOPTION OF LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT
City Manager Rose introduced this item and provided a brief presentation. No public comment was offered.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to: 1. Approve Senate Bill 1: The Road Repair and Accountability Act Project List forms for Fiscal Year 2023-24. 2. Adopt a Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, CONCERNING THE LIST OF PROJECTS FOR FISCAL YEAR 2023/24 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT.
3. Authorize the Director of Public Works to forward the Fiscal Year 2023-24 project list to the California Transportation Commission, as required under Road Repair and Accountability Act of 2017. The motion was carried by a vote of 5/0.
17. CONSIDERATION OF CONTRACTUAL SERVICES AGREEMENTS WITH THE
LAKE FOREST CHAMBER OF COMMERCE
City Manager Rose introduced this item and invited Senior Management Analyst Grijalva to provide a presentation. Andrew O'Connor offered public comment and expressed his concerns with the increase in the agreement amount. Council Member questions were asked and answered by staff and Chamber of Commerce CEO Mary Visconte.
Mayor Pro Tem Tettemer requested that the Chamber of Commerce Ad Hoc Committee reconvene to review the potential Pilot Agreement.
MOTION: It was moved by Council Member Yu, seconded by Council Member Pequeño, to: 1. Approve a Contractual Services Agreement between the City of Lake Forest and Lake Forest Chamber of Commerce tor Business Development and Attraction services in the amount of $27,000 for Fiscal Year 2023-24. 2.
Authorize the Mayor to sign, and the City Clerk to attest, the Contractual Services Agreement between the City and the Lake Forest Chamber of Commerce. 3. Have the Chamber of Commerce Ad Hoc Committee review the potential Pilot Agreement between the City of Lake Forest and the Lake Forest Chamber of Commerce for specific events and services for Fiscal Year 2023-24 prior to approval. The motion was carried by a vote of 5/0.
18. CONSIDERATION OF ADDITIONAL FUNDING TO SUPPORT THE
AFFORDABLE HOUSING ACQUISITION AND CONVERSION OR
REHABILITATION PROJECT
City Manager Rose introduced this item and invited Assistant City Manager Neves to provide a presentation. Families Forward CEO Madelynn Hireise June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 7 of 9 offered public comment and reported on the services provided by Families Forward. Andrew O'Connor offered public comment and expressed his concerns with the costs associated with this agreement. Randy Johnson offered public comment and expressed his concerns with homelessness and with Families Forward. Council member questions were asked and answered by staff and Families Forward CEO Hireise.
Council Member Voigts made a motion to move the item. No second was heard.
Council Member Yu made a substitute motion to approve up to $50,000, at the City Manager's discretion, to award to Families Forward. There was no second to this substitute motion.
Council Member Voigts motion was then seconded by Council Member Pequeño.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Pequeño, to: 1. Authorize the City Manager to issue a new Exclusive Negotiation Agreement in the amount of $1,832,703 and resume negotiations with Families Forward. 2. Authorize the City Manager to sign, and the City Clerk to attest the Exclusive Negotiation Agreement and any other relevant documents to progress the project. 3. Adopt a Resolution entitled: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2021-23 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2022-23. The motion was carried by a vote of 5/0.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño informed everyone of an informational event on homelessness scheduled for
June 28 from 6:00 p.m. to 8:00 p.m. at the Community
Center. He thanked staff and City Manager Rose for
all their hard work.
Council Member Voigts: Council Member Voigts had nothing further to report.
Council Member Yu: Council Member Yu requested the City Manager provide by the next City Council meeting a report on
birthing home allegations at 28 Forster in Lake Forest.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer had nothing further to report.
Mayor Cirbo: Mayor Cirbo reported on a meeting with
Congresswoman Young Kim and a tour of the South
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 8 of 9 Orange County Family Resource Center located in
Lake Forest.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:31 p.m.
Respectfully submitted: APPROVED:
ILM Cube
- THY MERRITI FOR:
LISA BERGLUND DOUG CIRBO
CITY CLERK MAYOR
June 20, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 9 of 9