MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, September 5, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present and Council Member Yu joining virtually from 1950 W. Magnolia Palm Drive in Lake Buena Vista, Florida.
ROLL CALL: Council Members: Robert Pequeño
Scott Voigts (arrived at 5:31 pm)
Benjamin Yu (arrived at 5:31 pm)
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code section 54957
Title: City Attorney
ACTION: Closed session was conducted.
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative: Mayor and City Manager Unrepresented employee(s): All Employees
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
At 6:30 p.m. Mayor Cirbo reconvened Open Session with all members present and Council Member Yu joining virtually from 1950 W. Magnolia Palm Drive in Lake Buena Vista, Florida.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: Andrew O'Connor expressed his concerns with Best, Best, and Krieger.
INVOCATION: The Invocation was provided by Rabbi Zalman Marcus, Chabad of Mission Viejo.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Cub Scout Pack #765.
REPORT FROM STUDENT LIAISON: Aarav Rajpara, Student Liaison from El Toro High School, delivered his report.
PRESENTATIONS: (Item Nos. 3 - 8)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Presentation Items 3 - 6, and 8. The motion was carried by a vote of 5/0, with Presentation Item No. 7 tabled to the next City Council meeting on September 19,
3. RECOGNITION OF THE VOLUNTEERS IN PARKS PROGRAM
PARTICIPANTS
City Manager Rose introduced this item and invited Management Assistant Samantha to provide a presentation. No public comment was offered.
ACTION: The volunteers who performed the quarterly park inspections for the Volunteer in Parks ("VIP") Program for Fiscal Year 2022-2023 were recognized.
4. PROCLAMATION DESIGNATING SEPTEMBER 2023 AS NATIONAL
PREPAREDNESS MONTH
City Manager Rose introduced this item and invited Senior Management Analyst De La Paz to provide a presentation. No public comment was offered.
ACTION: The Proclamation designating September 2023 as National Preparedness Month was approved.
PROCLAMATION DECLARING SEPTEMBER 2023 AS HUNGER ACTION
MONTH
City Manager Rose introduced this item and invited City Clerk Berglund to provide a presentation. Malia Cary, Government and Public Affairs Manager for Second Harvest Food Bank of Orange County, made verbal comments and received the proclamation. No public comment was offered.
ACTION: A proclamation designating September 2023 as "Hunger Action September 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 6 Month" was presented.
6. RECOGNITION OF FAMILY ASSISTANCE MINISTRIES 36TH ANNUAL HUNGER WALK ON SEPTEMBER 30, 2023
City Manager Rose introduced this item and invited City Clerk Berglund to provide a presentation. Taylor Payne, Resource Manager at Family Assistance Ministries, made verbal comments and received the recognition. No public comment was offered.
ACTION: A certificate of recognition to Family Assistance Ministries in support of the 36th Annual Hunger Walk on September 30, 2023 was presented.
PROCLAMATION DECLARING SEPTEMBER 2023 AS SERVICE CLUBS
MONTH
ACTION: A proclamation designating September 2023 as "Service Clubs Month" was tabled to the next City Council meeting on September 19, 2023.
8. PROCLAMATION DECLARING SEPTEMBER 2023 AS WORLD ALZHEIMER'S
AWARENESS MONTH
City Manager Rose introduced this item and invited City Clerk Berglund to provide a presentation. Patty Mouton, representative of Alzheimer's Orange County, made verbal comments and received the proclamation. No public comment was offered.
ACTION: A proclamation designating September 2023 as "World Alzheimer's Awareness Month" was presented.
PUBLIC COMMENTS:
Harrison Jiang spoke in opposition of additional housing construction by Toll Brothers at the Meadows Community in lieu of building a school.
Bob Holtzclaw spoke on his concerns of bicycle parts being dumped at Heroes Parks and requested more information be reported from Orange County Mosquito and Vector Control District meetings.
Andrew O'Connor spoke on his concerns with mileage being reimbursed to Council Member Voigts.
CONSENT CALENDAR: (Item Nos. 9 - 12)
Item No. 12 was pulled for discussion.
September 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 6 MOTION: It was moved by Mayor Pro Tem Tettemer, seconded by Council Member Voigts, to approve Consent Calendar Item Nos. 9 - 11. The motion was carried by a vote of 5/0.
9. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
10. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON AUGUST 15, 2023
ACTION: The minutes were approved as submitted.
11. REJECT ALL BIDS AND AUTHORIZE RE-BIDDING FOR PITTSFORD PARK SHADE STRUCTURE CANOPY REHABILITATION PROJECT (PW 2022-09) ACTION: 1. All bids for the Pittsford Park Shade Structure Rehabilitation Project (PW-2022-09) were rejected. 2. Staff was authorized to solicit new bids for this project.
ITEM PULLED FOR DISCUSSION: (Item No. 12)
12. AWARD OF CONTRACTS FOR CONTRACT ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES FOR ARTERIAL RESURFACING
PROJECTS
Andrew O'Connor offered public comment and expressed his concerns with the costs of the contract.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to: 1. Award a Professional Consultant Services Agreement with a compensation amount of $252,853.55 to Interwest Consulting Group for Contract Administration and Construction Inspection Services. 2. Award a Professional Consultant Services Agreement with a compensation amount of $194,620 to Z&K Consultants Inc. for Contract Administration and Construction Inspection Services. 3. Authorize the Mayor to sign, and the City Clerk to attest, the award of contracts to Interwest Consulting Group and Z&K Consultants Inc.
The motion was carried by a vote of 5/0.
PUBLIC HEARING: (Item No. 13)
13. THE MEADOWS GENERAL PLAN AMENDMENT ("GPA") 06-23-5639 AND NAKASE AREA PLAN AMENDMENT ("AP") 06-23-5640 TO AMEND THE
GENERAL PLAN PUBLIC FACILITY LAND USE DESIGNATION FOR THE
SCHOOL SITE LOCATED WITHIN THE MEADOWS RESIDENTIAL
September 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 6
COMMUNITY AT THE SOUTHEAST CORNER OF BAKE PARKWAY AND
RANCHO PARKWAY TO LOW-DENSITY RESIDENTIAL, AND AMEND THE
NAKASE AREA PLAN'S SCHOOL SITE DESIGNATION TO A
NEIGHBORHOOD 6 DESIGNATION, INCLUDING APPURTENANT EXHIBITS, GRAPHICS, TABLES, AND TEXT.
City Manager Rose introduced this item and reported that though the item was noticed for a public hearing, the applicant wanted to delay the item so as to consult with tribal governments as required by Senate Bill 18. She invited Senior Planner Luna to provide a presentation.
Andrew O'Connor offered public comment and spoke in opposition of additional housing construction by Toll Brothers at the Meadows Community in lieu of building a school.
Bob Holtzclaw offered public comment and spoke in opposition of additional housing construction by Toll Brothers at the Meadows Community in lieu of building a school.
Chao Huang offered public comment and spoke in opposition of additional housing construction by Toll Brothers at the Meadows Community in lieu of building a school.
Lu Shi offered public comment and spoke in opposition of additional housing construction by Toll Brothers at the Meadows Community in lieu of building a school.
Council member questions were asked and answered.
MOTION: It was moved by Council Member Yu, seconded by Council Member Pequeño, to table the item to allow for consultation with tribal governments as required by Senate Bill ("SB") 18. The motion was carried by a vote of 5/0.
DISCUSSION/ACTION ITEMS: (Item No. 14)
STATEMENT READ INTO THE RECORD
Mayor Cirbo: This item is a discussion of crossing guard services provided by the City.
While the City's agreement with All City Management Services is not technically on the agenda, any discussion of crossing guard services will potentially implicate that agreement. Because my wife is an employee of ACMS, I have determined that I have a remote interest in this item, and will recuse myself from participating on this item.
At 7:53 p.m. Mayor Cirbo left the dais and Mayor Pro Tem Tettemer chaired the meeting for the purposes of discussing Item No. 14.
September 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 6
14. CROSSING GUARD SERVICES DISCUSSION
City Manager Rose introduced this item and invited City Attorney Richardson to provide a presentation. Andrew O'Connor offered public comment and expressed his concerns regarding imposing the responsibility to pay for crossing guard services onto the school district. Council member questions were asked and answered.
ACTION: The presentation was received and filed.
Mayor Cirbo returned to the dais at 8:06 p.m.
City Attorney Richardson noted for the record that Government Code Section 54957.95 in which the removal of disruptive individuals from open meetings is addressed.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño reported on his attendance at the California Joint Powers Insurance Authority
Educational Forum. He also informed everyone of a
Clean Lake Forest event on September 16. He
thanked staff for all their hard work.
Council Member Voigts: Council Member Voigts had nothing further to report.
Council Member Yu: Council Member Yu reported on emails he received from residents regarding additional housing
construction by Toll Brothers at the Meadows
Community in lieu of building a school. He
encouraged residents to email him in Chinese if that
was easier for them.
Mayor Pro Tem Tettemer:
Mayor Pro Tem Tettemer had nothing further 1o
Mayor Cirbo: Mayor Cirbo reported that he toured the Herbalife facility in Lake Forest. He attended the "Party in the
Park" event at Vintage Park, the last Summer Concert
Series "90's Rock Show and Car Show", and the town
hall meeting concerning the Meadows community. He
encouraged everyone to attend the 988 Skate for
Hope event at the Etnies Skate Park scheduled for
Saturday, September 10, 2023.
September 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 6 ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:12 p.m.
Respectfully submitted: APPROVED:
Listerlia
LISA BERGLUND
CITY CLERK MAYOR
September 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 7 of 6