AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, September 19, 2023
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
NOTICE
: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW:
The Agenda and staff reports are available on the Internet at
https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City
Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION:
The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA:
This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION:
In addition to attending in person, members of the public may access the meeting live on our website at
https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas .
PUBLIC COMMENT PRIOR TO THE MEETING:
Members of the public may submit email comments to
[email protected]
. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT:
Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council
.
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
CALL TO ORDER:
5:30 p.m.
Council Members:
Robert
Pequeño
Scott Voigts
Benjamin Yu
Mayor Pro Tem:
Mark
Tettemer
Mayor:
Doug Cirbo
City Manager:
Debra Rose
City Attorney:
Matthew E. Richardson
City Clerk:
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council.
Whenever possible, lengthy testimony should be
presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item Nos. 1 – 2)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct closed session.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54956.8
PROPERTY: 25092 FARTHING STREET, LAKE FOREST CA
APN: 614-021-34
AGENCY NEGOTIATOR: CITY MANAGER, DIRECTOR OF PUBLIC
WORKS
NEGOTIATING PARTIES: CITY OF LAKE FOREST AND LEE HARRIS, September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
TRUSTEE TO
EFTFTB, LLC, AND/OR THEIR AUTHORIZED AGENT(S)
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
RECOMMENDED ACTION: Conduct closed session.
RECESS:
City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE
:
City Council will reconvene to continue regular City business.
PUBLIC SESSION:
6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION:
The Invocation will be provided by Battalion 4 Chaplain Ken Krikac, Orange County Fire Authority
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance to the Flag of our Country
to be led by Girl Scouts Troop #8621.
CLOSED SESSION REPORT:
City Attorney will report on Closed Session.
PRESENTATIONS (Item Nos. 3 – 4)
3. PROCLAMATION DECLARING SEPTEMBER 2023 AS SERVICE CLUBS MONTH
RECOMMENDED ACTION: Present a proclamation designating September 2023 as "Service Clubs Month."
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
4. RECOGNITION OF THE 50TH ANNIVERSARY OF EL TORO HIGH
SCHOOL
RECOMMENDED ACTION: Approve as submitted.
PUBLIC COMMENTS
Members of the public can submit an e-comment
to [email protected]
. E-comments will
not
be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 5 – 12)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION:
Said Ordinances and Resolutions which
appear on the public agenda shall be determined to have been read by title and further reading waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 5, 2023
RECOMMENDED ACTION:
Approve as submitted.
7. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $7,722,237.53
8. CONTRACT AWARD FOR TRAFFIC MODELING SERVICES
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
RECOMMENDED ACTION: 1. Award an Agreement for Traffic Modeling Services in the amount of $250,000 to Stantec Consulting Services, Inc. 2.
Authorize the Mayor to sign, and the City Clerk to attest, the award of Agreement to Stantec Consulting Services, Inc., substantially in the form attached.
9. ADOPTION OF RESOLUTION REVISING EMPLOYEE BENEFITS FOR
FULL TIME EMPLOYEES
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING AN AMENDMENT OF THE PERSONNEL RULES AND
REGULATIONS
10. THIRD AMENDMENT TO THE AGREEMENT WITH CLEARSOURCE
FINANCIAL CONSULTING FOR MASTER FEE SCHEDULE SERVICES
FOR FISCAL YEAR 2023-24
RECOMMENDED ACTION: 1. Approve the Third Amendment to the Professional Consultant Services Agreement with ClearSource Financial Consulting for Master Fee Schedule Services for Fiscal Year 2023-24 to extend the term only. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Third Amendment to the Agreement, substantially in the form attached.
11. ADOPTION OF RESOLUTION AUTHORIZING EXAMINATION OF SALES
OR TRANSACTIONS AND USE TAX RECORDS
RECOMMENDED ACTION: Adopt a Resolution Entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST AUTHORIZING
EXAMINATION OF SALES OR TRANSACTIONS AND USE TAX
RECORDS
12. REJECT ALL BIDS AND AUTHORIZE RE-BIDDING FOR HEROES PARK
SPORTS FIELD LIGHTING LED CONVERSION AND ELECTRICAL
REPAIRS PROJECT (PW 2019-21)
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
RECOMMENDED ACTION: 1. Reject all bids for the Heroes Park Sports Field Lighting LED Conversion and Electrical Repairs Project (PW 2019- 21) 2. Authorize staff to solicit new bids for this project.
PUBLIC HEARING(S) (Item Nos. 13 – 14)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
13. FISCAL YEAR 2022-23 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER)
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE FY 2022-2023 CONSOLIDATED ANNUAL
PERFORMANCE EVALUATION REPORT FOR THE CITY'S COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
14. ANNUAL REVIEW OF DEVELOPMENT AGREEMENTS
RECOMMENDED ACTION: 1. Conduct the annual review of Development Agreements between the City and the following parties: a) USA Portola Properties, LLC (“Baldwin”); b) Landsea Holdings (“Landsea”); c) Lennar Homes (“Lennar”); d) Shea Homes (“Shea”); e) Toll Brothers West, Inc. (“Toll Brothers”). 2. Find that Baldwin, Landsea, Lennar, Shea, and Toll Brothers are each in good faith compliance with their respective Development Agreements.
DISCUSSION/ACTION ITEMS (Item No. 15)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
15. LEGISLATIVE AND REGULATORY MATTERS
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
RECOMMENDED ACTION: Receive and file a report summarizing legislative and regulatory matters with the potential to impact the City of Lake Forest.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
Mayor Cirbo:
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas
.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on September 14, 2023.
Lisa Berglund
City Clerk
September 19, 2023
LAKE
FOREST CITY COUNCIL
AGENDA