MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, September 19, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present.
ROLL CALL: Council Members: Robert Pequeño
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code section 54956.9(d)(4) Number of potential cases: 1
ACTION: Closed session was conducted.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: 25092 Farthing Street, Lake Forest CA
APN: 614-021-34
Agency Negotiator: City Manager, Director of Public Works Negotiating Parties: City of Lake Forest and Lee Harris, Trustee to EFTFTB, LLC, and/or their authorized agents)
Under Negotiation: Price and Terms of Payment
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
At 6:34 p.m. Mayor Cirbo reconvened Open Session with all members present.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: Andrew O'Connor expressed his concerns with Best, Best, and Krieger.
INVOCATION: The Invocation will be provided by Battalion 4 Chaplain Ken Krikac, Orange County Fire Authority.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Girl Scouts Troop #8621.
PRESENTATIONS: (Item Nos. 3 - 4)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Presentation Items 3 - 4. The motion was carried by a vote of 5/0.
3. PROCLAMATION DECLARING SEPTEMBER 2023 AS SERVICE CLUBS MONTH
City Manager Rose introduced this item and invited City Clerk Berglund to summarize the item. Deepak Sinha from Rotary Club offered public comment and thanked the Council for this proclamation.
ACTION: Proclamations designating September 2023 as "Service Clubs Month" were presented to Sean Fletcher representing Lake Forest Trash Walkers and Clean Lake Forest, Elaine Pong representing Kiwanis Club of Lake Forest, Sue Burke and Barbara Foster representing Soroptimist International, Jim Richert representing the Sun and Sail Women's Garden Club, Mary Visconti representing U.S. Marine Corp Support Committee 1s1 ANGLICO, Mary Visconti and Connie Visconti representing the Lake Forest Chamber of Commerce and Deepak Sinha and Sean Fletcher representing the Rotary Club.
4. RECOGNITION OF THE 50th ANNIVERSARY OF EL TORO HIGH SCHOOL City Manager Rose introduced this item and invited City Clerk Berglund to summarize the item. No public comment was offered.
ACTION: A proclamation recognizing the 50th anniversary of El Toro High School was approved as submitted and presented to Principal Dr. Jimmy Martin.
PUBLIC COMMENTS:
Andrea Alexander spoke on crossing guard services, the Sustainability Decathlon and her support for the City to donate to the event, and the development of homes at the Meadows Community in lieu of a school.
Bob Holtzclaw spoke on his concerns about the presence of bicycle parts and various other trash items at Heroes Parks.
Andrew O'Connor spoke on his concerns with maintenance at Heroes Park, the September 19, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 6 development of a warehouse distribution center, and lane closures.
Austin Skalsky spoke on his gratitude for the fields and soccer parks.
Matt Morrisette spoke on the potential to add pickle ball courts to Foothill Ranch.
Mark Roche spoke on his gratitude for living in Lake Forest and thanked the Council Members for their service.
CONSENT CALENDAR: (Item Nos. 5 - 12)
Item Nos. 7 - 9 were pulled for discussion.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 5 - 6, and 10 - 12. The motion was carried by a vote of 5/0.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 5, 2023
ACTION: The minutes were approved as submitted.
10. THIRD AMENDMENT TO THE AGREEMENT WITH CLEARSOURCE
FINANCIAL CONSULTING FOR MASTER FEE SCHEDULE SERVICES FOR FISCAL YEAR 2023-24
ACTION: 1. The Third Amendment to the Professional Consultant Services Agreement with ClearSource Financial Consulting for Master Fee Schedule Services for Fiscal Year 2023-24 to extend the term only was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest, the Third Amendment to the Agreement, substantially in the form attached.
11. ADOPTION OF RESOLUTION AUTHORIZING EXAMINATION OF SALES OR
TRANSACTIONS AND USE TAX RECORDS
ACTION: A Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST AUTHORIZING EXAMINATION OF SALES OR TRANSACTIONS AND USE TAX RECORDS was adopted.
12. REJECT ALL BIDS AND AUTHORIZE RE-BIDDING FOR HEROES PARK
SPORTS FIELD LIGHTING LED CONVERSION AND ELECTRICAL REPAIRS PROJECT (PW 2019-21)
September 19, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 6 ACTION: 1. All bids for the Heroes Park Sports Field Lighting LED Conversion and Electrical Repairs Project (PW 2019-21) were rejected. 2. Staff was authorized to solicit new bids for this project.
ITEMS PULLED FOR DISCUSSION: (Item Nos. 7 - 9)
CERTIFICATION OF WARRANT REGISTER
STATEMENT READ INTO THE RECORD:
Council Member Voigts: There is a warrant on the register to the County of Orange. I am an employee of the County of Orange, but I do not work for the department that generated the warrant. Because the County of Orange is a public agency and because I do not work for the department in question, I have determined that I have a non-interest in this warrant and will vote on this item.
Mayor Pro Tem Tettemer: There are warrants on the register to the Irvine Ranch Water District. I am an employee of the Irvine Ranch Water District, but I do not work for the department that generated these warrants. Because the Irvine Ranch Water District is a public agency and because / do not work for the department in question, I have determined that I have a non-interest in these warrants and will vote on these warrants.
Mayor Cirbo: There is a warrant on the register to All City Management Services.
My wife is an employee of the ACMS and I have determined that I have a remote interest in this warrant and will abstain from voting on that warrant.
Andrew O'Connor offered public comment and expressed his concerns with various payments made.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve the warrant register in the amount of $7,722,237.53. The motion was carried by a vote of 5/0, with Mayor Cirbo not voting on the ACMS warrant.
CONTRACT AWARD FOR TRAFFIC MODELING SERVICES
Andrew O'Connor offered public comment and expressed his concerns with the contract amount.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Pequeño, to 1. Award an Agreement for Traffic Modeling Services in the amount of $250,000 to Stantec Consulting Services, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of Agreement to Stantec Consulting Services, Inc., substantially in the form attached. The motion was carried by a vote of 5/0.
September 19, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 6
9. ADOPTION OF RESOLUTION REVISING EMPLOYEE BENEFITS FOR FULL
TIME EMPLOYEES
Mayor Pro Tem Tettemer made a motion to create an ad hoc committee to provide analysis on better models to address increase in costs. Council Member Pequeño suggested Mayor Cirbo and Mayor Pro Tem Tettemer serve on the ad hoc committee.
MOTION: It was moved by Mayor Pro Tem Tettemer, seconded by Council Member Voigts, to: Adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADOPTING AN AMENDMENT OF THE PERSONNEL RULES AND REGULATIONS and to create an ad hoc committee consisting of Mayor Cirbo and Mayor Pro Tem Tettemer to provide analysis on better models to address increase in costs. The motion was carried by a vote of 5/0.
PUBLIC HEARINGS: (Item No. 13 - 14)
13. FISCAL YEAR 2022-23 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER)
Mayor Cirbo opened the Public Hearing. City Manager Rose introduced this item and invited Senior Planner Santos to provide a presentation. No public comment was offered. Council member questions were asked and answered. Mayor Cirbo closed the Public Hearing.
MOTION: It was moved by Council Member Yu, seconded by Mayor Pro Tem Tettemer, to: Adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE FY 2022-2023 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT FOR THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. The motion was carried by a vote of 5/0.
14. ANNUAL REVIEW OF DEVELOPMENT AGREEMENTS
City Manager Rose introduced this item and invited Economic Development Manager Grijalva to provide a presentation. Mayor Cirbo opened the Public Hearing. Andrew O'Connor offered public comment and spoke on his concerns with the good faith compliance status of several developers. Mayor Cirbo closed the Public Hearing. Council member questions were asked and answered.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to: 1. Conduct the annual review of Development Agreements between the City and the following parties: a) USA Portola Properties, LLC September 19, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 6 ("Baldwin"); b) Landsea Holdings ("Landsea"); c) Lennar Homes ("Lennar"); d) Shea Homes ("Shea"); e) Toll Brothers West, Inc. ("Toll Brothers"). 2. Find that Baldwin, Landsea, Lennar, Shea, and Toll Brothers are each in good faith compliance with their respective Development Agreements. The motion was carried by a vote of 5/0.
DISCUSSION/ACTION ITEM: (Item No. 15)
15. LEGISLATIVE AND REGULATORY MATTERS
City Manager Rose introduced this item and invited Deputy City Manager McGovern to provide a presentation. No public comment was offered. Council member questions were asked and answered.
ACTION: A report summarizing legislative and regulatory matters with the potential to impact the City of Lake Forest was received and filed.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño reported on his attendance at the Clean Lake Forest event. He thanked staff for
all their hard work.
Council Member Voigts: Council Member Voigts had nothing further to report.
Council Member Yu: Council Member Yu had nothing further to report.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer had nothing further to report.
Mayor Cirbo: Mayor Cirbo reported on his attendance at the Lake Forest Leadership Academy and recognized the
partnership with Saddleback Church for National
Cleanup Day.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:05 p.m.
Respectfully submitted: APPROVED:
Cuto
LISA BERGLUND DOUG CIRBO
CITY CLERK MAYOR
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