AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, October 17, 2023
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney:
City Clerk:
5:30 p.m.
Robert Pequeño
Scott Voigts
Benjamin Yu
Mark Tettemer
Doug Cirbo (absent)
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item Nos. 1 – 2)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct closed session.
2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2) NUMBER
OF POTENTIAL CASES: 1
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by a representative of Providence Mission Hospital.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Girl Scouts Troop #1525.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PRESENTATIONS (Item No. 3)
3. NEW EMPLOYEE INTRODUCTIONS
RECOMMENDED ACTION: Receive and file.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 4 – 10)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 3
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 3, 2023
RECOMMENDED ACTION: Approve as submitted.
6. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $3,176,365.59.
7. AWARD CONSTRUCTION CONTRACT FOR SLURRY SEAL PROJECT
FOR NON-ARTERIAL STREETS, ZONE A (PW2022-05A) AND LAKE
FOREST SPORTS PARK PARKING LOT (24P15)
RECOMMENDED ACTION: 1. Approve contract documents for construction of Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15). 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE
FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL
IMPROVEMENT PLAN; AMENDING THE APPROPRIATIONS FOR
FISCAL YEAR 2023-24. 3. Award a contract in the amount of $1,401,467.50 to American Asphalt South, Inc. 4. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from American Asphalt South, Inc. 5. Authorize the Mayor to sign, and the City Clerk to attest the contract with American Asphalt South, Inc.
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 4
8. NOTICE OF COMPLETION FOR ARBOR SEWER LATERAL (PW2019-17) AND APPROVAL OF CONTRACT CHANGE ORDER NO.3
RECOMMENDED ACTION: 1. Approve Contract Change Order No. 3 with Elegant Construction, Inc. for the Arbor Sewer Lateral Project (PW 2019-17) and authorize the City Manager to execute the document in the amount of $18,130.80. 2. Find that Elegant Construction, Inc. has completed construction of the Arbor Sewer Lateral Project (PW 2019-17). 3.
Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City. 4. Authorize City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of City Council approval, as required by Section 9204 of the California Civil Code. 5. Authorize staff to release any unencumbered retention in accordance with California law.
9. FIFTH AMENDMENT TO THE AGREEMENT WITH CARLSON
STRATEGIC LAND SOLUTIONS, INC. FOR ENVIRONMENTAL PERMIT
IMPLEMENTATION SERVICES
RECOMMENDED ACTION: 1. Approve the Fifth Amendment to the Professional Consultant Services Agreement with Carlson Strategic Land Solutions, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Fifth Amendment substantially in the form attached.
10. CONSIDERATION OF FOURTH FUNDING PHASE FOR THE CITY'S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
RECOMMENDED ACTION: 1. That the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program. 2. Adopt a Resolution Entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING
BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24.
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 5
11. AN ORDINANCE OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 – PROPERTY MAINTENANCE, REVISING SECTION
6.14.002 – PUBLIC NUISANCES, DESIGNATED, AND ADDING SECTION
6.14.017 – DEFINITIONS, TO THE LAKE FOREST MUNICIPAL CODE RECOMMENDED ACTION: Continue the public hearing on this item to the November 7, 2023, regularly scheduled City Council meeting.
DISCUSSION/ACTION ITEMS (Item Nos. 12 – 13)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
12. STRATEGIC PLAN QUARTERLY UPDATE
RECOMMENDED ACTION: Receive and file.
13. CONSIDERATION OF ADDITION OF MULTICULTURAL EVENT TO CITY
EVENT CALENDAR
RECOMMENDED ACTION: Exercise City Council discretion in considering options related to a potential new multiculture event.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 6 PUBLIC HEARING(S) (Item No. 11)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 7
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on October 12, 2023.
Lisa Berglund
City Clerk
October 17, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 8
CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: City Manager
SUBJECT:
NEW EMPLOYEE INTRODUCTIONS
RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
Lydia Nationalesta – Community Outreach Specialist
Lydia joins the City of Lake Forest as the new full-time Community Outreach Specialist in the Police Services Division. Lydia originally started working with Lake Forest through the non-profit Mercy House, where she was assigned to work with individuals experiencing homelessness in the City. Lydia has housed many individuals experiencing homelessness and collaborated with a multitude of other non-profit agencies to create sustainability plans for the homeless populations across Orange County. Lydia has interned with the City of Huntington Beach City Manager’s Office, Coastline Community College Rising Tide Scholars Program, and Pathways of Hope. Lydia is completing her studies of Criminal Justice and Human Services and is expected to complete her dual bachelor’s degree in Spring 2024. Upon completing her undergraduate studies, Lydia plans to attend graduate school and study Public Administration and Social Work. In her free time, Lydia enjoys spending quality time with her family.
FISCAL IMPACT:
There is no fiscal impact associated with recommended action.
ATTACHMENTS:
None.
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Debra Rose, City Manager
Approved By: Debra Rose, City Manager
Item: 3
9 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: City Clerk
SUBJECT:
MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):
Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
EXECUTIVE SUMMARY:
California Government Code 36934 allows titles of ordinances and resolutions to be waived.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 4
10 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, October 3, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with Council Member Yu not present at roll call.
ROLL CALL:
Council Members:
Robert Pequeño
Scott Voigts
Benjamin Yu (arrived 6:27 p.m.)
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
Assistant City Manager: Keith Neves
City Attorney: Matthew E. Richardson
Assistant City Clerk: Thy Merritt
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code section 54956.9(d)(4) Number of potential cases: 1
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
Council Member Yu arrived to Open Session at 6:27 p.m.
At 6:30 p.m. Mayor Cirbo reconvened Open Session with all members present.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: Andrew O’Connor expressed his concerns with Best, Best, and Krieger.
INVOCATION: The Invocation was provided by Elder Tim Bruton, Grace Community Church.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Cub Scout Pack #765.
Item: 5
11 October 3, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 4 REPORT FROM STUDENT LIAISON: Aarav Rajpara, Student Liaison from El Toro High School, delivered his report.
PRESENTATIONS: (Item No. 2)
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to approve Presentation Item No. 2. The motion was carried by a vote of 5/0.
2. PROCLAMATION DECLARING OCTOBER 8-14, 2023 "FIRE PREVENTION WEEK"
Assistant City Manager Neves introduced this item and invited Division Chief Hunter to provide a presentation. No public comment was offered.
ACTION: A proclamation declaring October 8-14, 2023, as "Fire Prevention Week" was presented.
PUBLIC COMMENTS:
Pamela Estes provided a brief update on the Boys and Girls Club of Laguna Beach.
Bob Holtzclaw spoke on his concerns about the presence of bicycle parts and a broken fence at Heroes Parks, day laborers, and Mercy House.
Andrew O’Connor spoke on defensible space built around Foothill Ranch, and various concerns he had with Council Member Voigts and with payments made to Kidder- Matthews.
CONSENT CALENDAR: (Item Nos. 3 – 5)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 3 – 4. The motion was carried by a vote of 5/0.
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 19, 2023
ACTION: The minutes were approved as submitted.
ITEMS PULLED FOR DISCUSSION: (Item No. 5)
5. COOPERATIVE AGREEMENTS WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY FOR THE COUNTYWIDE TRAFFIC SIGNAL Item: 5
12 October 3, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 4
SYNCHRONIZATION BASELINE PROJECT
Andrew O’Connor offered public comment and spoke on his concerns with funds spent on consultant fees for traffic modeling.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to: 1. Approve the Cooperative Agreement No. C-3-2427 between Orange County Transportation Authority and the City of Lake Forest for the Countywide Signal Synchronization Baseline Project for implementation of signal timing improvements within the City under the OC-Go (formerly known as Measure M2) Regional Traffic Signal Synchronization Program (Project P).
2. Authorize the Mayor to sign, and the City Clerk to attest, the Cooperative Agreement No. C-3-2427, substantially in the form attached in accordance with OCTA’s contract management. The motion was carried by a vote of 5/0.
DISCUSSION/ACTION ITEMS: (Item Nos. 6 – 7)
6. STRATEGIC ECONOMIC INVESTMENT PROGRAM UPDATE
Assistant City Manager Neves introduced this item and invited Deputy City Manager McGovern to provide a presentation. No public comment was offered.
City Council Members Yu, Tettemer and Voigts expressed interest in further extending funding for the City’s BOGO gift card program considering the upcoming holiday shopping season. Assistant City Manager Neves informed the City Council that staff will return to the City Council with a recommended appropriation on the program before the first City Council meeting in November.
ACTION: 1. A report summarizing the success of the City’s Strategic Economic Investment Program was received and filed. 2. Staff was directed to return to the Audit Committee to discuss potential adjustments to the Strategic Economic Investment Program spending categories.
7. 2023-2025 CAPITAL IMPROVEMENT PROGRAM UPDATE
Assistant City Engineer Erdman provided a presentation on this item. No public comment was offered. Council member questions were asked and answered.
ACTION: A presentation updating the City Council on the status of projects in the 2023-2030 Capital Improvement Program was received and filed.
CITY MANAGER'S REPORT: Assistant City Manager Neves had nothing further to report.
CITY COUNCIL COMMENTS:
Item: 5
13 October 3, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 4 Council Member Pequeño: Council Member Pequeño reported on his attendance at the League of California Cities Annual Conference
and a fire prevention event at El Toro Mobile Home
Estates. He informed everyone of the “A Touch of
Love Works” annual fundraising gala scheduled for
October 28. He thanked staff for all their hard work.
Council Member Voigts: Council Member Voigts reported on his attendance at the League of California Cities Annual Conference. He
commended staff for their hard work.
Council Member Yu: Council Member Yu reported on his visit to the Senior Clubhouse and the Sports Park. He commented on
the need for programs for those age 50 and under. He
requested an update on the Community Gift Card
Program at the next meeting.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer had nothing further to report.
Mayor Cirbo: Mayor Cirbo reported on his attendance at the Scout- O-Rama event, the mixer at Stretchlab, and the grand
opening of Sound Healing Dance Center. He
reminded everyone that October was Breast Cancer
Awareness month, and that October 5 was National
Bring Your Bible to School Day. He reported that he
would not be in attendance at the October 17, 2023,
City Council meeting.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 7:41 p.m.
Respectfully submitted:
APPROVED:
THY MERRITT DOUG CIRBO
ASSISTANT CITY CLERK MAYOR
Item: 5
14 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: Finance
SUBJECT:
CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):
Approve the warrant register in the amount of $3,176,365.59 EXECUTIVE SUMMARY:
In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.
FISCAL IMPACT:
The amount of the warrant register is $3,176,365.59
ATTACHMENTS:
Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 6
15 Attachment
Item: 6
16 10/5/2023 6:05:57 PM Page 1 of 16
Check Report
City of Lake Forest By Check Number
Date Range: 09/01/2023 - 09/30/2023
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 09/08/2023 11122536.78Manual 0.00 11122 Invoice 09/08/2023 LIVE ADP CHECK #11122 PPE 09/01/2023 536.780.00 THB000000 EMPLOYEE PAYROLL CHECK 09/22/2023 1112354.48Manual 0.00 11123 Invoice 09/22/2023 LIVE ADP CHECK 11123 PPE 09/15/2023 54.480.00 THB000000 EMPLOYEE PAYROLL CHECK 09/22/2023 11124571.97Manual 0.00 11124 Invoice 09/22/2023 LIVE ADP CHECK 11124 PPE 09/15/2023 571.970.00 1,163.23Total Manual: 0.00
Item: 6
17 Check Report Date Range: 09/01/2023 - 09/30/2023
10/5/2023 6:05:57 PM Page 2 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
10181 HDL COREN & CONE 09/06/2023 801495-117.50Regular 0.00 10001 ABTECH TECHNOLOGIES INC 09/07/2023 8015931,322.94Regular 0.00 2308016-IN Invoice 09/07/2023 REPLACEMENT MONITORS (6) 1,322.940.00 10006 ADT SECURITY SERVICES 09/07/2023 8015941,021.07Regular 0.00 1011254431 Invoice 09/07/2023 SECURITY MONITORING 9/08 - 12/07 SPO… 1,021.070.00 10752 ALFREDO NEGRETE 09/07/2023 801595720.00Regular 0.00 6076 Invoice 09/07/2023 OVERNIGHT SECURITY FOR SUMMER CON… 720.000.00 10023 AMAZING TENTS & EVENTS 09/07/2023 8015961,490.00Regular 0.00 8202 Invoice 09/07/2023 VIP & VENDOR TENT CONCERT 8/26 1,490.000.00 10444 BRANDON FRANCO BALLOONIGAMI 09/07/2023 801597390.00Regular 0.00 1292 Invoice 09/07/2023 SUMMER CONCERT BALLOON ARTIST 8/26 390.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 09/07/2023 8015982,112.41Regular 0.00 8537046 Invoice 09/07/2023 REPLACE WINDSCREENS JUL HEROES PARK 2,112.410.00 10073 CALIFORNIA PARK & RECREATION 09/07/2023 801599170.00Regular 0.00 110602 Invoice 09/07/2023 MEMBERSHIP RENEWAL L LISACK 170.000.00 10108 COUNTY OF ORANGE 09/07/2023 80160082,417.00Regular 0.00 APR - JUN 2023 Invoice 09/07/2023 SANTIAGO CANYON ROAD FEES APR - JUN… 82,417.000.00 10113 CROWN FACILITY SOLUTIONS 09/07/2023 801601955.30Regular 0.00 2215 Invoice 09/07/2023 JANITORIAL SERVICES SOCCER TOURNAM… 218.320.00 2224 Invoice 09/07/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2225 Invoice 09/07/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 10824 DAIWA CORPORATION 09/07/2023 8016023,300.00Regular 0.00 COMB-05-23-600…Invoice 09/07/2023 REFUND C&D DEPOSIT 3,300.000.00 10489 ECS IMAGING INC 09/07/2023 80160330,100.00Regular 0.00 18043 Invoice 09/07/2023 ECS GOLD PRIORITY SUPPORT / LASERFICH… 30,100.000.00 10830 ELMER CATALAN 09/07/2023 80160415.00Regular 0.00
2002561.021 Invoice 09/07/2023 REFUND HAVANA NIGHTS DANCE 11701 15.000.00 10143 ERIC WINTER 09/07/2023 8016051,441.53Regular 0.00 6047 Invoice 09/07/2023 CITY COUNCIL MEETINGS AV 7/4, 7/18 940.130.00 6048 Invoice 09/07/2023 AV SERVICES FOR CITY COUNCIL 8/15 501.400.00 10177 GUARDIAN 09/07/2023 8016068,405.28Regular 0.00
23-09 Invoice 09/07/2023 DENTAL INSURANCE SEP 2023 8,405.280.00 10183 HILLYARD LOS ANGELES 09/07/2023 801607199.60Regular 0.00 605221772 Invoice 09/07/2023 GYM FLOOR CLEANING SOLUTION 199.600.00 10184 HINDERLITER DE LLAMAS & ASSOC 09/07/2023 801608117.50Regular 0.00 SIN030617 Invoice 09/07/2023 CANNABIS MANAGEMENT (TESTING LABS)… 117.500.00 10194 INTERWEST CONSULTING 09/07/2023 801609498.75Regular 0.00 90166 Invoice 09/07/2023 BUILDING & SAFETY SERVICES OT (MCCUL… 498.750.00 10203 JAMEY CLARK INC 09/07/2023 8016103,128.46Regular 0.00 74241 Invoice 09/07/2023 REPAIR PLAYGROUND SURFACE AUG LFSP 222.930.00 74242 Invoice 09/07/2023 REPAIR PLAYGROUND SURFACE AUG LFSP 178.340.00 74246 Invoice 09/07/2023 REPLACE DAMAGED LABELS AUG BAKER R… 283.430.00 74247 Invoice 09/07/2023 REPLACE WARNING LABELS AUG BORREGO… 116.960.00 74248 Invoice 09/07/2023 REPLACE DAMAGED LABEL AUG CHERRY P… 116.960.00 74249 Invoice 09/07/2023 REPLACE WARNING LABELS AUG LAKE FO… 170.060.00 74251 Invoice 09/07/2023 REPLACE/REPAIR RAILS & LABELS AUG FO… 721.280.00 74252 Invoice 09/07/2023 REPLACE RAIL & LABELS AUG CONCOURSE… 410.880.00 Item: 6
18 Check Report Date Range: 09/01/2023 - 09/30/2023
10/5/2023 6:05:57 PM Page 3 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 74253 Invoice 09/07/2023 REPLACE/REPAIR POSTS & RAILS AUG NAT… 907.620.00 10585 JOHN T ERTZ, INC 09/07/2023 8016112,900.00Regular 0.00 RESB-03-23-59298 Invoice 09/07/2023 REFUND C&D DEPOSIT 2,400.000.00 RESB-04-23-60044 Invoice 09/07/2023 REFUND C&D DEPOSIT 500.000.00 10825 JRE CONSTRUCTION 09/07/2023 8016122,880.00Regular 0.00 COMB-01-23-587…Invoice 09/07/2023 REFUND C&D DEPOSIT 2,880.000.00 10472 JUMP N BOUNCE LLC 09/07/2023 8016131,000.00Regular 0.00 36330 Invoice 09/07/2023 SUMMER CONCERT ACTIVITY - SLIDE REN… 1,000.000.00 10826 KENNETH & LORRENA ROGERS 09/07/2023 801614750.00Regular 0.00 RESB-05-22-54388 Invoice 09/07/2023 REFUND C&D DEPOSIT 750.000.00 10819 M AND C BUILDING DESIGNS 09/07/2023 801615540.00Regular 0.00 RESB-05-22-5443… Invoice 09/07/2023 REFUND C&D DEPOSIT 540.000.00 10827 MICROGALAXY LLC 09/07/2023 8016167,500.00Regular 0.00 RESB-09-22-56712 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,500.000.00 10828 NOREEN RAHMAN 09/07/2023 801617750.00Regular 0.00 RESB-12-22-58156 Invoice 09/07/2023 REFUND C&D DEPOSIT 750.000.00 10273 OCCUPATIONAL HEALTH CENTERS 09/07/2023 80161851.00Regular 0.00 80220710 Invoice 09/07/2023 PRE-EMPLOYMENT PHYSICAL - VOLUNTE… 51.000.00 10829 PAUL MAKRIS 09/07/2023 8016191,500.00Regular 0.00 RESB-02-23-58970 Invoice 09/07/2023 REFUND C&D DEPOSIT 1,500.000.00 10831 SANDY STARK 09/07/2023 80162045.00Regular 0.00
2002562.021 Invoice 09/07/2023 REFUND HAVANA NIGHTS DANCE 11701 15.000.00 2002563.021 Invoice 09/07/2023 REFUND HAVANA NIGHTS DANCE 11701 15.000.00 2002565.021 Invoice 09/07/2023 REFUND HAVANA NIGHTS DANCE 11701 15.000.00 10335 SOUTHERN CALIFORNIA EDISON 09/07/2023 801621721.65Regular 0.00 6551 07/31/2023 Invoice 09/07/2023 PARK UTILITIES JUL 721.650.00 10340 SPECTRUM SPECIALTIES 09/07/2023 8016222,602.34Regular 0.00 37190 Invoice 09/07/2023 ANNUAL UNIFORMS STAFF COOR/SPECIAL… 350.360.00 37194 Invoice 09/07/2023 CAR SHOW T-SHIRTS 2,251.980.00 10823 STAAR SURGICAL COMPANY 09/07/2023 8016234,860.00Regular 0.00 COMB-11-20-435…Invoice 09/07/2023 REFUND C&D DEPOSIT 4,860.000.00 10348 SUSAN SELLERS 09/07/2023 801624350.00Regular 0.00 046 Invoice 09/07/2023 EMPLOYEE WELLNESS CLASS JULY-AIUG 2… 350.000.00 10641 THE LOFTCRAFTERS INC 09/07/2023 8016251,500.00Regular 0.00 RESB-05-23-50452 Invoice 09/07/2023 REFUND C&D DEPOSIT 1,500.000.00 10366 THOMAS J O CONNELL 09/07/2023 8016263,305.40Regular 0.00 INV-2023-177 Invoice 09/07/2023 REPAIR LIGHT FIXTURES JUL LFSP 2,174.400.00 INV-2023-178 Invoice 09/07/2023 REPAIR SCOREKEEPERS POWER OUTLETS … 377.000.00 INV-2023-179 Invoice 09/07/2023 REPROGRAM SNACK BAR LIGHTS AUG HE… 150.800.00 INV-2023-180 Invoice 09/07/2023 REPAIR OUTLETS (6) AUG LFSP 301.600.00 INV-2023-181 Invoice 09/07/2023 REPROGRAM PICKLEBALL COURT LIGHTS … 301.600.00 10649 TOLL BROS INC 09/07/2023 801627380,405.41Regular 0.00 RESB-01-23-58653 Invoice 09/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-01-23-58654 Invoice 09/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-01-23-58655 Invoice 09/07/2023 REFUND C&D DEPOSIT 9,801.270.00 RESB-01-23-58656 Invoice 09/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-01-23-58657 Invoice 09/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-04-22-53582 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,679.690.00 Item: 6
19 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount RESB-04-22-53863 Invoice 09/07/2023 REFUND C&D DEPOSIT 6,804.810.00 RESB-04-22-53864 Invoice 09/07/2023 REFUND C&D DEPOSIT 6,804.810.00 RESB-04-22-53866 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,368.390.00 RESB-04-22-53868 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-04-22-53869 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-04-22-53898 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,611.120.00 RESB-04-22-53899 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,611.120.00 RESB-07-22-55500 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,286.300.00 RESB-07-22-55503 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,828.740.00 RESB-07-22-55504 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-07-22-55505 Invoice 09/07/2023 REFUND C&D DEPOSIT 9,195.840.00 RESB-07-22-55506 Invoice 09/07/2023 REFUND C&D DEPOSIT 9,195.840.00 RESB-07-22-55507 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,679.690.00 RESB-08-22-55871 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-08-22-55872 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-08-22-55873 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-08-22-55874 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-08-22-55875 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-08-22-55876 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-08-22-56108 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-08-22-56109 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-08-22-56110 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-08-22-56111 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-08-22-56112 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-08-22-56113 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-08-22-56114 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-08-22-56115 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-08-22-56215 Invoice 09/07/2023 REFUND C&D DEPOSIT 6,439.320.00 RESB-08-22-56217 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,240.050.00 RESB-08-22-56218 Invoice 09/07/2023 REFUND C&D DEPOSIT 6,397.470.00 RESB-08-22-56220 Invoice 09/07/2023 REFUND C&D DEPOSIT 9,360.000.00 RESB-08-22-56222 Invoice 09/07/2023 REFUND C&D DEPOSIT 9,519.000.00 RESB-08-22-56223 Invoice 09/07/2023 REFUND C&D DEPOSIT 9,519.000.00 RESB-10-22-57274 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,286.300.00 RESB-10-22-57275 Invoice 09/07/2023 REFUND C&D DEPOSIT 7,828.740.00 RESB-10-22-57276 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-10-22-57277 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-10-22-57279 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,679.690.00 RESB-10-22-57280 Invoice 09/07/2023 REFUND C&D DEPOSIT 8,679.690.00 10372 TRABUCO CANYON WATER DISTRICT 09/07/2023 801629271.26Regular 0.00 08/22/2023 Invoice 09/07/2023 MPS UTILITY EL TORO RD/PORTOLA METER… 271.260.00 10408 WESTAMERICA COMMUNICATIONS 09/07/2023 801630882.50Regular 0.00 358410 Invoice 09/07/2023 TOWN HALL MEETING - MEADOWS - POST… 882.500.00 10821 WREATHS ACROSS AMERICA 09/07/2023 8016311,000.00Regular 0.00 08/28/2023 Invoice 09/07/2023 COMMUNITY CONTRIBUTIONS 1,000.000.00 10001 ABTECH TECHNOLOGIES INC 09/14/2023 80163241,578.14Regular 0.00 2308039-IN Invoice 09/14/2023 ADOBE SOFTWARE ANNUAL RENEWAL 12,354.640.00 W204372-IN Invoice 09/14/2023 IT MANAGED SERVICES SEP 29,223.500.00 10007 ADVANTAGE MAILING LLC 09/14/2023 8016332,578.85Regular 0.00 180275 Invoice 06/30/2023 IN BUSINESS NEWSLETTER 2023 PRINT & … 2,578.850.00 10015 ALH SECURITY INC 09/14/2023 801634195.00Regular 0.00 13858 Invoice 09/14/2023 CHANGE SECURITY CODES AUG HEROES P… 195.000.00 10039 ARDURRA GROUP INC 09/14/2023 80163564,532.00Regular 0.00 139790 Invoice 09/14/2023 PROFESSIONAL SERVICES JUL 64,532.000.00 Item: 6
20 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10834 ARELY REYES 09/14/2023 801636450.00Regular 0.00
2002573.021 Invoice 09/14/2023 REFUND PERMIT 6016 450.000.00 10044 AT&T CALNET3 09/14/2023 80163757.10Regular 0.00
157 0000204404… Invoice 09/14/2023 PARK UTILITIES AUG 57.100.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 09/14/2023 8016384,044.01Regular 0.00 8533782 Invoice 09/14/2023 SOIL SAMPLES JUL SPORTS PARKS 1,300.000.00 8547925 Invoice 09/14/2023 IRRIGATION REPAIRS JUL SPORTS PARKS 2,744.010.00 10074 CALIFORNIA STATE DISBURSEMENT 09/14/2023 801639147.70Regular 0.00 09/01/2023 Invoice 09/14/2023 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 09/14/2023 801640238.85Regular 0.00 15042561 Invoice 09/14/2023 EE CONT PPE 9/15/2023 238.850.00 10091 CHARLES ABBOTT ASSOCIATES INC 09/14/2023 801641117,393.67Regular 0.00 66277 Invoice 09/14/2023 STREET MAINTENANCE & PARK TRAIL REP… 117,393.670.00 THB001589 CHRISTINE GROVES 09/14/2023 8016421,063.06Regular 0.00 REFUND 08/23/2… Invoice 09/14/2023 CA RESOURCE RECOVERY ASSOCIATION 1,063.060.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 09/14/2023 801643206.50Regular 0.00 09/01/2023 Invoice 09/14/2023 EE CONT PPE 09/01/2023 206.500.00 10523 CLIFTONLARSONALLEN LLP 09/14/2023 8016447,560.00Regular 0.00 3862241 Invoice 09/14/2023 INTERIM BILLING SINGLE AUDIT OF FED EX… 7,560.000.00 10107 COSTAR REALTY INFORMATION INC 09/14/2023 801645395.82Regular 0.00 120428561 Invoice 09/14/2023 COMMERCIAL PROPERTIES NOW BACK-E… 395.820.00 10110 COX COMMUNICATIONS 09/14/2023 80164657.52Regular 0.00 6701 08/28/2023 Invoice 09/14/2023 CABLE SERVICES 8/27 - 9/26 CITY CLERK 57.520.00 10113 CROWN FACILITY SOLUTIONS 09/14/2023 8016475,853.49Regular 0.00 2269 Invoice 09/14/2023 JANITORIAL SERVICES SEP LFSP 5,485.000.00 2336 Invoice 09/14/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 THB001154 DEBRA D ROSE 09/14/2023 801648333.96Regular 0.00 REFUND 09.06.23 Invoice 09/14/2023 REIMBURSE CJPIA RISK MGMT EDUCATIO… 333.960.00 10138 ELEGANT CONSTRUCTION INC 09/14/2023 80164993,608.44Regular 0.00 PROG PMT 1 Invoice 09/14/2023 ARBOR SEWER LATERAL JUL 93,608.440.00 10476 FIFTH ASSET INC 09/14/2023 8016509,750.00Regular 0.00 DB2003060 Invoice 09/14/2023 DEBTBOOK ANNUAL SUBSCRIPTION 23-24 9,750.000.00 10165 FRANCHISE TAX BOARD 09/14/2023 801651100.00Regular 0.00 09/01/2023 Invoice 09/14/2023 CASE 572751014 PPE 09/01/2023 100.000.00 10836 GIL OLAES 09/14/2023 801652200.00Regular 0.00
2002574.021 Invoice 09/14/2023 REFUND PERMIT 6440 200.000.00 10178 HABITAT RESTORATION SCIENCES 09/14/2023 8016531,500.00Regular 0.00 13062 Invoice 09/14/2023 SLOPE LANDSCAPE / MITIGATION JUL CIVIC… 1,500.000.00 10184 HINDERLITER DE LLAMAS & ASSOC 09/14/2023 8016546,251.78Regular 0.00 SIN031164 Invoice 09/14/2023 1ST QTR CONTRACT & AUDIT SERVICES - S… 6,251.780.00 10194 INTERWEST CONSULTING 09/14/2023 80165552,091.51Regular 0.00 90165 Invoice 09/14/2023 BUILDING & SAFETY SERVICES JUL 52,091.510.00 10195 IP VIDEO SPECIALISTS 09/14/2023 801656199.00Regular 0.00 6656 Invoice 09/14/2023 VIDEO STREAMING SERVICE OCT SKATE P… 199.000.00 10197 IRVINE RANCH WATER DISTRICT 09/14/2023 80165765,899.51Regular 0.00 Item: 6
21 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 23-07 Invoice 09/14/2023 WATER SERVICES JUL 65,899.510.00 10206 JC TEES 09/14/2023 801658286.18Regular 0.00
9013 Invoice 09/14/2023 ADULT BASKETBALL CHAMPIONSHIP HOO… 286.180.00 10226 L & M AUTOMOTIVE 09/14/2023 801659871.39Regular 0.00 52425 Invoice 09/14/2023 VEHICLE MAINTENANCE AUG 2013 TOYOT… 871.390.00 10232 LGC GEOTECHNICAL INC 09/14/2023 801660636.00Regular 0.00 01-19625 Invoice 09/14/2023 GEOTECHNICAL SERVICES JUL THE MEAD… 636.000.00 10235 LOOPNET 09/14/2023 801661356.00Regular 0.00
118186317-1 Invoice 09/14/2023 COMMERCIAL PROPERTIES NOW FRONT-… 356.000.00 10468 MISSIONSQUARE 09/14/2023 80166210,912.52Regular 0.00 09/01/2023 Invoice 09/14/2023 DEFERRED COMP PPE 9/1/2023 #303669 10,912.520.00 THB004946 NAZILA MOKARRAM 09/14/2023 80166368.78Regular 0.00 09/05/2023 Invoice 09/14/2023 EXP REIMB MILEAGE 7/6 - 9/5 68.780.00 10536 ODP BUSINESS SOLUTIONS LLC 09/14/2023 8016642,609.99Regular 0.00 27786062 Invoice 09/14/2023 OPERATING SUPPLIES AUGUST 2,609.990.00 10280 ORANGE COUNTY SHERIFF S OFFICE 09/14/2023 80166525.98Regular 0.00 09/01/2023 Invoice 09/14/2023 LOF 30-2019-01097622-CL-CL-CJC PPE 09/… 25.980.00 10822 ORIENTAL TRADING COMPANY INC 09/14/2023 8016661,994.29Regular 0.00 725951416-01 Invoice 09/14/2023 CANDY FOR HALLOWEEN SPOOKTACULAR 1,994.290.00 10305 RANCHO VIEJO II HOA 09/14/2023 801667840.00Regular 0.00 22702 09/06/2023 Invoice 09/14/2023 22702 MADRID HOA PAYMENT OCT PTM-… 420.000.00 22706 09/06/2023 Invoice 09/14/2023 22706 MADRID HOA PAYMENT OCT PTM-… 420.000.00 10329 SO CAL INDUSTRIES 09/14/2023 801668808.13Regular 0.00 648843 Invoice 09/14/2023 PORTALET RENTALS SUMMER CONCERT L… 808.130.00 10330 SOFTCHOICE CORPORATION 09/14/2023 801669193.55Regular 0.00 91103454 Invoice 09/14/2023 OFFICE 365 LICENSES 193.550.00 10335 SOUTHERN CALIFORNIA EDISON 09/14/2023 8016705,559.38Regular 0.00 3725 08/17/2023 Invoice 09/14/2023 PARKS UTILITIES AUGUST 3,430.470.00 5993 08/17/2023 Invoice 09/14/2023 BUS SHELTERS UTILITIES AUG 66.690.00 6551 08/24/2023 Invoice 09/14/2023 PARKS UTILITIES AUGUST 2,062.220.00 10833 SYNCHVUE RECORDING SYSTEMS INC 09/14/2023 801671314.00Regular 0.00 1061 Invoice 09/14/2023 GIS TRAINING ESRI CONFERENCE WORKS… 314.000.00 10365 THERESA DOBBS 09/14/2023 8016722,295.00Regular 0.00 09/05/2023 Invoice 09/14/2023 CONSULTING SERVICES AUG 2,295.000.00 10649 TOLL BROS INC 09/14/2023 80167346,062.45Regular 0.00 RESB-04-22-53862 Invoice 09/14/2023 REFUND RESB-04-22-53862 6,804.810.00 RESB-04-22-53865 Invoice 09/14/2023 REFUND RESB-04-22-53865 7,368.390.00 RESB-04-22-53867 Invoice 09/14/2023 REFUND C&D 7,502.310.00 RESB-04-22-53897 Invoice 09/14/2023 REFUND RESB-04-22-53897 7,611.120.00 RESB-08-22-56219 Invoice 09/14/2023 REFUND RESB-08-22-56219 7,415.820.00 RESB-08-22-56221 Invoice 09/14/2023 REFUND RESB-08-22-56221 9,360.000.00 10385 UNDERGROUND SERVICE ALERT OF 09/14/2023 801674246.25Regular 0.00 820230376 Invoice 09/14/2023 UNDERGROUND SERVICES ALERT AUG 246.250.00 10391 US BANK PARS 09/14/2023 8016752,125.73Regular 0.00 09/01/2023 Invoice 09/14/2023 PARS CONT PPE 09/01/2023 2,125.730.00 10392 US DEPT OF TREASURY 09/14/2023 801676888.03Regular 0.00 Item: 6
22 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 09/01/2023 Invoice 09/14/2023 AGENCY TRACKING WG2122418 PPE 09/0… 888.030.00 10404 VONAGE BUSINESS 09/14/2023 8016779,234.22Regular 0.00 2266378 Invoice 09/14/2023 VOIP TELEPHONE SERVICE SEP CIVIC CENT… 8,555.910.00 2266379 Invoice 09/14/2023 VOIP TELEPHONE SERVICE SEP SPORTS PA… 542.130.00 2266380 Invoice 09/14/2023 VOIP TELEPHONE SERVICE SEP SKATE PARK 136.180.00 10405 VOYAGER FLEET SYSTEMS INC 09/14/2023 8016782,708.45Regular 0.00 8690611272334 Invoice 09/14/2023 CITY VEHICLE FUEL AUG 2,708.450.00 10506 WEST COAST ARBORISTS INC 09/14/2023 80167921,870.00Regular 0.00 203553 Invoice 09/14/2023 TREE MAINTENANCE 08/01 - 08/15 21,870.000.00 10408 WESTAMERICA COMMUNICATIONS 09/14/2023 801680826.00Regular 0.00 358362 Invoice 09/14/2023 VINTAGE PARK OUTREACH 826.000.00 10842 1ST CHIOICE HEATING & AIR CONDITIONING INC 09/21/2023 80168170.19Regular 0.00 CMECH-09-23-61… Invoice 09/21/2023 REFUND CANCELLED PERMIT 70.190.00 10006 ADT SECURITY SERVICES 09/21/2023 80168264.47Regular 0.00 1013355108 Invoice 09/21/2023 SECURITY MONITORING 09/19 - 10/18 SK… 64.470.00 10017 ALL CITY MANAGEMENT 09/21/2023 8016839,958.17Regular 0.00 86994 Invoice 09/21/2023 CROSSING GUARD SERVICES 08/06 - 08/19 9,958.170.00 10021 ALLURE PEST MANAGEMENT INC 09/21/2023 801684300.00Regular 0.00 99009 Invoice 09/21/2023 BEE/WASP TREATMENT SEP SUNDOWNER… 150.000.00 99024 Invoice 09/21/2023 BEE/WASP TREATMENT SEP BORREGO OV… 150.000.00 10840 AMAROK LLC 09/21/2023 801685938.13Regular 0.00
SDP 02-23-5603 Invoice 09/21/2023 REFUND DEPOSIT FOR QUINN CO ELECTRIC… 938.130.00 10038 ARCADIAN BANK 09/21/2023 80168615,000.00Regular 0.00 GOLDSWORTHY … Invoice 09/21/2023 REHAB LOAN GOLDSWORTHY 15,000.000.00 10052 BEAR ELECTRICAL SOLUTIONS INC 09/21/2023 80168746,378.60Regular 0.00 19892 Invoice 09/21/2023 TRAFFIC SIGNAL RESPONSE & ENCROACH… 26,115.500.00 19893 Invoice 09/21/2023 TRAFFIC SIGNAL DIGALERT & ENCROACH… 4,720.000.00 19941 Invoice 09/21/2023 TRAFFIC SIGNAL MAINTENANCE ROUTINE … 7,713.500.00 19963 Invoice 09/21/2023 TRAFFIC SIGNAL MAINTENANCE CLAIM/D… 7,829.600.00 10502 BKF ENGINEERS 09/21/2023 80168829,937.00Regular 0.00 23081209 Invoice 09/21/2023 LOS ALISOS/MUIRLANDS 2ND LEFT TURNS… 29,937.000.00 10110 COX COMMUNICATIONS 09/21/2023 8016892,281.08Regular 0.00 3601 09/01/2023 Invoice 09/21/2023 TELECOM SERVICES & PEG CHANNEL SEP 2,281.080.00 10113 CROWN FACILITY SOLUTIONS 09/21/2023 8016902,650.50Regular 0.00 2065 Invoice 09/21/2023 JANITORIAL SERVICES PAC CITY CAMP 7/14 413.600.00 2066 Invoice 09/21/2023 JANITORIAL SERVICES PAC PERMIT 5398 7… 413.600.00 2082 Invoice 09/21/2023 JANITORIAL SERVICES PAC PERMIT 6354 7… 413.600.00 2232 Invoice 09/21/2023 JANITORIAL SERVICES PAC 8/13 105.700.00 2361 Invoice 09/21/2023 JANITORIAL SERVICES BASEBALL TOURNA… 218.320.00 2363 Invoice 09/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 498.490.00 2370 Invoice 09/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 587.190.00 10114 CUCA S MEXICAN FOOD 09/21/2023 8016911,996.07Regular 0.00 987-01 Invoice 09/21/2023 SENIOR DANCE DINNER HAVANA NIGHTS 1,090.970.00 987-03 Invoice 09/21/2023 CLUBHOUSE SEP THURSDAY LUNCH 905.100.00 10824 DAIWA CORPORATION 09/21/2023 8016921,200.00Regular 0.00 COMB-06-23-607…Invoice 09/21/2023 REFUND C&D DEPOSIT 1,200.000.00 10119 DE NOVO PLANNING GROUP 09/21/2023 8016937,862.00Regular 0.00 3979 Invoice 09/21/2023 ON CALL ENV SVCS (UP 01-23-5589) EXTRA… 7,862.000.00 Item: 6
23 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10123 DEWEY PEST CONTROL 09/21/2023 801694271.00Regular 0.00 16128835 Invoice 09/21/2023 MONTHLY SERVICE SEP SKATE PARK 40.000.00 16128837 Invoice 09/21/2023 MONTHLY SERVICE SEP HEROES PARK 35.000.00 16128838 Invoice 09/21/2023 MONTHLY SERVICE SEP LFSP 196.000.00 10133 ECONOLITE SYSTEMS INC 09/21/2023 8016956,704.00Regular 0.00 PRO08312023 Invoice 09/21/2023 CENTRACS SMA 6,704.000.00 10134 ECONOMICS INC 09/21/2023 80169655,777.98Regular 0.00 2021-22.25 Invoice 09/21/2023 PROFESSIONAL SERVICES SB JUL 10,365.820.00 2021-22.26 Invoice 09/21/2023 PROFESSIONAL SERVICES SB 1383 AUG 6,734.160.00 2022.18 Invoice 09/21/2023 PROFESSIONAL SERVICES SOLID WASTE RF… 38,678.000.00 10137 EL TORO WATER DISTRICT 09/21/2023 80169771,266.84Regular 0.00 23-07 Invoice 09/21/2023 WATER SERVICES MP/LFSP/PARKS/SLOPES… 31,879.590.00 23-08 Invoice 09/21/2023 WATER SERVICES MPS/LFSP/PARKS/SLOPE… 39,387.250.00 10138 ELEGANT CONSTRUCTION INC 09/21/2023 801698121,086.24Regular 0.00 PROG PMT 2 Invoice 09/21/2023 ARBOR SEWER LATERAL AUG 121,086.240.00 10156 FEDEX 09/21/2023 80169998.49Regular 0.00
8-242-17620 Invoice 09/21/2023 MAILED PHASE III CHECK TO YIFTEE 98.490.00 10164 FOOTHILL ANIMAL HOSPITAL INC 09/21/2023 801700100.00Regular 0.00 145688 Invoice 09/21/2023 RESPONSIBLE PET PROGRAM - PRINCESS 50.000.00 146411 Invoice 09/21/2023 RESPONSIBLE PET PROGRAM - GUNNER 50.000.00 10178 HABITAT RESTORATION SCIENCES 09/21/2023 8017011,500.00Regular 0.00 13075 Invoice 09/21/2023 SLOPE LANDSCAPE / MITIGATION AUG CIV… 1,500.000.00 10454 INNOVATIVE CLEANING SERVICES INC 09/21/2023 80170232,383.63Regular 0.00 28119 Invoice 09/21/2023 MONTHLY JANITORIAL SERVICES CIVIC CE… 32,383.630.00 10199 JACOB GREEN 09/21/2023 8017031,591.63Regular 0.00 2364 Invoice 09/21/2023 LOCAL HAZARD MITIGATION PLAN CONSU… 1,591.630.00 10203 JAMEY CLARK INC 09/21/2023 8017041,382.13Regular 0.00 74275 Invoice 09/21/2023 REPLACE BASKETBALL NET AUG ALTON PA… 111.460.00 74276 Invoice 09/21/2023 REPLACE BASKETBALL NETS AUG BAKER R… 222.930.00 74277 Invoice 09/21/2023 REPLACE BASKETBALL NET AUG CONCOUR… 111.460.00 74278 Invoice 09/21/2023 REPLACE BASKETBALL NET AUG DARRIN P… 111.460.00 74279 Invoice 09/21/2023 REPLACE BASKETBALL NET AUG FOOTHILL … 111.460.00 74280 Invoice 09/21/2023 REPLACE BASKETBALL NET AUG LFSP 111.460.00 74281 Invoice 09/21/2023 REPLACE BASKETBALL NET AUG MOUNTAI… 111.460.00 74282 Invoice 09/21/2023 INSPECT DAMAGED BASKETBALL RIMS AU… 44.590.00 74283 Invoice 09/21/2023 REPAIR DRINKING FOUNTAIN AUG BORRE… 356.680.00 74290 Invoice 09/21/2023 REPAIR RESTROOM DOOR AUG PORTOLA … 89.170.00 THB001566 JONATHAN J POOLE 09/21/2023 801705131.87Regular 0.00 08/28/2023 Invoice 09/21/2023 MILEAGE & PARKING REIMBURSEMENT 08… 131.870.00 10610 KINNESSYS AUTO REPAIR, INC 09/21/2023 801706500.00Regular 0.00 SEPT 2023 Invoice 09/21/2023 CATALYTIC CONVERTER PAINT & ETCH 500.000.00 10223 KONICA MINOLTA BUSINESS 09/21/2023 8017071,318.31Regular 0.00 289050678 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG BL… 277.230.00 289050784 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG CI… 82.000.00 289050875 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG 2A 185.270.00 289051059 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG SE… 294.690.00 289051211 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG 2B 44.650.00 289051213 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG PO… 81.890.00 289051220 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG S… 62.530.00 289051316 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG 1A 255.380.00 Item: 6
24 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 289127924 Invoice 09/21/2023 COPIER MONTHLY MAINTENANCE AUG C… 34.670.00 10225 KWIKEY S LOCK AND KEY INC 09/21/2023 801708512.18Regular 0.00 090523 Invoice 09/21/2023 LOCK REPAIR & KEYS SEP HEROES PARK 216.050.00 090723 Invoice 09/21/2023 INSTALL DEADBOLT SEP HEROES PARK 296.130.00 10226 L & M AUTOMOTIVE 09/21/2023 801709129.51Regular 0.00 52507 Invoice 09/21/2023 VEHICLE MAINTENANCE SEPT 2014 FORD F… 129.510.00 10229 LAKE FOREST EXPRESS WASH 09/21/2023 80171060.00Regular 0.00 1099 Invoice 09/21/2023 VEHICLE WASH AUG 60.000.00
10257 MUNICIPAL MANAGEMENT ASSOCIATION OF SOUTHERN CALIFORNIA09/21/2023 80171190.00Regular 0.00 8167 Invoice 09/21/2023 MEMBERSHIP JOIN THRU 9/11/2024 A. FO… 90.000.00 10265 NIEVES LANDSCAPE INC 09/21/2023 801712168,867.94Regular 0.00 75140 Invoice 09/21/2023 IRRIGATION REPAIRS JUL PITTSFORD & VE… 3,165.000.00 75181 Invoice 09/21/2023 IRRIGATION REPAIRS JUL DARRIN PARK 1,280.000.00 75224 Invoice 09/21/2023 MONTHLY MAINTENANCE AUG PASSIVE P… 73,736.270.00 75225 Invoice 09/21/2023 MP/SLOPES MONTHLY MAINTENANCE AUG 87,261.670.00 75413 Invoice 09/21/2023 IRRIGATION REPAIRS AUG VETERANS PARK 1,705.000.00 75414 Invoice 09/21/2023 IRRIGATION REPAIRS AUG MONTBURY PA… 1,720.000.00 10839 OMID MULTICULTURAL INSTITUTE FOR DEVELOPMENT09/21/2023 801713250.00Regular 0.00 2002585.021 Invoice 09/21/2023 REFUND PERMIT 5818 250.000.00 10577 ORANGE COUNTY ASSOCIATION OF HEALTH UNDERWRITERS09/21/2023 801714500.00Regular 0.00 2002590.021 Invoice 09/21/2023 REFUND PERMIT 6384 500.000.00 10277 ORANGE COUNTY BUSINESS COUNCIL 09/21/2023 8017155,000.00Regular 0.00 0011920-IN Invoice 09/21/2023 RENEWAL PAYMENT 7/23 - 6/24 5,000.000.00 10279 ORANGE COUNTY CONSERVATION 09/21/2023 80171610,521.50Regular 0.00 08212023-9007 Invoice 09/21/2023 CREEK CLEAN UP JUL LAKE FOREST PARK 10,521.500.00 10822 ORIENTAL TRADING COMPANY INC 09/21/2023 801717801.54Regular 0.00 726257078-01 Invoice 09/21/2023 SPOOKTACULAR 801.540.00 10837 RAVI HERUNDE 09/21/2023 801718175.20Regular 0.00
RELEC-08-23-612… Invoice 09/21/2023 REFUND CANCELLED PERMIT 175.200.00 10841 RG PERMITS & DESIGN SERVICES 09/21/2023 8017191,200.00Regular 0.00 RESB-11-22-57966 Invoice 09/21/2023 REFUND C&D DEPOSIT 1,200.000.00 10311 RICK ENGINEERING COMPANY 09/21/2023 80172012,440.72Regular 0.00 0096607 Invoice 09/21/2023 BAKE/TRABUCO WIDENING IMPORVEMEN… 110.000.00 0096614 Invoice 09/21/2023 EL TORO/PORTOLA WIDENING IMPROVE… 333.620.00 0096616 Invoice 09/21/2023 BAKE TOLEDO WIDENING IMPROV DESIGN… 5,146.500.00 0096617 Invoice 09/21/2023 LOS ALISOS/ROCKFIELD IMPROVEMENTS J… 6,850.600.00 10719 RINCON CONSULTANTS INC 09/21/2023 8017213,041.75Regular 0.00 50716 Invoice 09/21/2023 NOISE POLICY & STANDARDS UPDATE CO… 3,041.750.00 10838 SARITA MURILLO 09/21/2023 801722154.00Regular 0.00 2002583.021 Invoice 09/21/2023 REFUND PRESCHOOL GYMNASTICS 12043 65.000.00 2002589.021 Invoice 09/21/2023 REFUND PRE-GLEE SHOW CHOIR 12058 89.000.00 10325 SHELTERCLEAN SERVICES INC 09/21/2023 8017234,352.79Regular 0.00 749104 Invoice 09/21/2023 BUS SHELTER MAINTENANCE AUG 4,352.790.00 10329 SO CAL INDUSTRIES 09/21/2023 801724114.28Regular 0.00 649670 Invoice 09/21/2023 PORTALET RENTALS 09/05 - 10/02 114.280.00 10335 SOUTHERN CALIFORNIA EDISON 09/21/2023 801725155.35Regular 0.00 1549 09/01/2023 Invoice 09/21/2023 PORTOLA PARK UTILITIES AUG 90.820.00 Item: 6
25 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 5146 09/01/2023 Invoice 09/21/2023 STREET LIGHT UTILITIES AUG 64.530.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS09/21/2023 801726599.98Regular 0.00 100469 Invoice 09/21/2023 CORRECTION NOTICE PADS FOR BUILDING… 599.980.00 10347 SUPERIOR PROPERTY SERVICES INC 09/21/2023 8017279,063.33Regular 0.00 17889 Invoice 09/21/2023 GRAFFITI REMOVAL, STEAM CLEAN, & PRE… 9,063.330.00 10359 THE GAS COMPANY 09/21/2023 801728590.53Regular 0.00 9109 09/07/2023 Invoice 09/21/2023 CIVIC CENTER UTILITIES AUG 590.530.00 10641 THE LOFTCRAFTERS INC 09/21/2023 8017291,200.00Regular 0.00 RESB-08-23-61190 Invoice 09/21/2023 REFUND C&D DEPOSIT 1,200.000.00 10419 TRANSPERFECT GLOBAL INC 09/21/2023 801730306.75Regular 0.00 2893934 Invoice 09/21/2023 TRANSLATION FOR MEADOWS TOWN HALL 306.750.00 10595 TRANSTECH ENGINEERS, INC 09/21/2023 8017312,275.00Regular 0.00 20234298 Invoice 09/21/2023 CA/CI SENIOR CENTER PATIO COVER JUL 2,275.000.00 10378 TRL SYSTEMS INC 09/21/2023 801732460.00Regular 0.00 578073 Invoice 09/21/2023 SERVICE CALL FOR IDS PANEL ALARM 8/22 460.000.00 10406 WALLACE & ASSOCIATES 09/21/2023 80173310,856.00Regular 0.00 19016 Invoice 09/21/2023 CA/CI PORTOLA PARK LIGHTING AUG 10,856.000.00 10847 A AND J FINANCIAL LLC 09/28/2023 8017345,139.90Regular 0.00 CLFVPP10 Invoice 09/28/2023 FOUNTAIN REPAIR SEP VETERANS PARK 5,139.900.00 10001 ABTECH TECHNOLOGIES INC 09/28/2023 801735174.59Regular 0.00 2306078-IN Invoice 09/28/2023 AUDIO VISUAL SUPPLIES 174.590.00 10021 ALLURE PEST MANAGEMENT INC 09/28/2023 801736150.00Regular 0.00 99225 Invoice 09/28/2023 BEE/WASP TREATMENT SEP HEROES PARK 150.000.00 10025 AMERICAN FIDELITY ASSURANCE 09/28/2023 8017372,615.68Regular 0.00 2222085F Invoice 09/28/2023 MED DEP CARE PPE 08/18/2023 2,615.680.00 10026 AMERICAN FIDELITY ASSURANCE CO 09/28/2023 801738505.18Regular 0.00 D637512 Invoice 09/28/2023 OPTIONAL INSURANCE SEP 2023 505.180.00 10037 AQUABIO ENVIRONMENTAL 09/28/2023 8017394,595.00Regular 0.00 101788 Invoice 09/28/2023 LAKE MAINTENANCE ALGAE AUG VETERA… 1,500.000.00 101814 Invoice 09/28/2023 LAKE MAINTENANCE SEP VETERANS PARK 3,095.000.00 10044 AT&T CALNET3 09/28/2023 801740359.27Regular 0.00
339 0000205324… Invoice 09/28/2023 ANALOG PHONE LINES SEP CIVIC CENTER 359.270.00 10055 BEST BEST & KRIEGER LLP 09/28/2023 80174141,164.44Regular 0.00 23-07 Invoice 09/28/2023 LEGAL SERVICES JUL 41,164.440.00 10846 BOGART CONSTRUCTION INC 09/28/2023 80174210,000.00Regular 0.00 COMB-03-23-593…Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 10444 BRANDON FRANCO BALLOONIGAMI 09/28/2023 801743390.00Regular 0.00 1291 Invoice 09/28/2023 SUMMER CONCERT BALLOON ARTIST 7/22 390.000.00 10074 CALIFORNIA STATE DISBURSEMENT 09/28/2023 801744147.70Regular 0.00 PPE 09/15/2023 Invoice 09/28/2023 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 09/28/2023 801745238.85Regular 0.00 15048642 Invoice 09/28/2023 EE CONT PPE 09/29/2023 238.850.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 09/28/2023 801746206.50Regular 0.00 09/15/2023 Invoice 09/28/2023 EE CONT PPE 09/15/2023 206.500.00 10113 CROWN FACILITY SOLUTIONS 09/28/2023 801747782.09Regular 0.00 Item: 6
26 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2378 Invoice 09/28/2023 JANITORIAL SERVICES PAC PERMIT 6266 9… 413.600.00 2379 Invoice 09/28/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 10165 FRANCHISE TAX BOARD 09/28/2023 801748100.00Regular 0.00 09/15/2023 Invoice 09/28/2023 CASE 572751014 PPE 09/15/2023 100.000.00 10200 JAMES L BLACKBURN 09/28/2023 801749115.52Regular 0.00 31048 Invoice 09/28/2023 BUSINESS CARDS AUG DEPUTIES MIER, M… 115.520.00 10203 JAMEY CLARK INC 09/28/2023 80175011,997.87Regular 0.00 74306 Invoice 09/28/2023 PLAYGROUND CERTIFICATION SEP BORRE… 3,150.000.00 74307 Invoice 09/28/2023 REPAIR PICNIC TABLE SEP HEROES PARK 267.510.00 74308 Invoice 09/28/2023 REPAIR RESTROOM LOCK SEP LFSP 133.760.00 74309 Invoice 09/28/2023 INSTALL SCREENING ONTO GATES SEP BA… 89.170.00 74310 Invoice 09/28/2023 REPAIR PLAYGROUND SURFACE SEP PEBBL… 350.300.00 74311 Invoice 09/28/2023 REPAIR DOG PARK EQUIPMENT SEP PORT… 3,109.370.00 74312 Invoice 09/28/2023 INSTALL PICNIC TABLE BRACE SEP SERRAN… 297.870.00 74314 Invoice 09/28/2023 PAINT HANDRAILS SEP PORTOLA PARK 793.220.00 74328 Invoice 09/28/2023 REPLACE THERMOMETER AT SOCCER FIELD… 572.240.00 74329 Invoice 09/28/2023 REPAIR DRINKING FOUNTAIN AT SOCCER F… 467.010.00 74330 Invoice 09/28/2023 SECURE FURNITURE SEP BORREGO OVERL… 609.800.00 74331 Invoice 09/28/2023 RESTROOM PLUMBING REPAIR SEP BAKER… 245.220.00 74332 Invoice 09/28/2023 INSTALL NEW SOAP DISPENSER SEP HERO… 133.760.00 74334 Invoice 09/28/2023 CEILING REPAIRS SEP LFSP 1,778.640.00 10495 KONICA MINOLTA 09/28/2023 801751224.93Regular 0.00 43179287 Invoice 09/28/2023 C300I COPIER LEASE COMM CTR OCT 224.930.00 10223 KONICA MINOLTA BUSINESS 09/28/2023 801752474.42Regular 0.00 9009545745 Invoice 09/28/2023 COPIER MONTHLY MAINT - HP PRINTERS (… 474.420.00 10226 L & M AUTOMOTIVE 09/28/2023 8017532,165.94Regular 0.00 52565 Invoice 09/28/2023 VEHICLE MAINTENANCE SEP 2014 FORD F-… 2,092.280.00 52579 Invoice 09/28/2023 VEHICLE MAINTENANCE SEP 2015 CHEVY … 73.660.00 10843 LAUTZENHISER'S STATIONERY INC 09/28/2023 8017541,706.07Regular 0.00 13033 Invoice 09/28/2023 SPECIALIZED BINDERS 1,706.070.00 10241 MASTER WASH INC 09/28/2023 801755400.00Regular 0.00 75622 Invoice 09/28/2023 CAR WASH - CITY VEHICLES SEP 400.000.00 10244 MERCY HOUSE LIVING CENTERS INC 09/28/2023 8017567,411.84Regular 0.00 5001-23-07 Invoice 09/28/2023 CONTRACT HOMELESS OUTREACH SERVIC… 7,411.840.00 10468 MISSIONSQUARE 09/28/2023 80175711,155.53Regular 0.00 09/15/2023 Invoice 09/28/2023 DEFFERRED COMP PPE 09/15/2023 ACCT … 11,155.530.00 10845 MOLLY BACKUS 09/28/2023 801758190.00Regular 0.00
2002595.021 Invoice 09/28/2023 REFUND MUSIC TOGETHER 11965 190.000.00 10250 MONOGRAM MAGIC 09/28/2023 80175912.93Regular 0.00 11301 Invoice 09/28/2023 CITY COUNCIL ATTIRE (CAP EMBROIDERY)… 12.930.00 10288 PLANETBIDS INC 09/28/2023 8017605,000.00Regular 0.00 923167 Invoice 09/28/2023 VIEW ONLY E-PROCUREMENT FY 23/24 5,000.000.00 10305 RANCHO VIEJO II HOA 09/28/2023 801761168.00Regular 0.00 22702 09/26/2023 Invoice 09/28/2023 22702 MADRID HOA PTM-108-702MD-1 S… 84.000.00 22706 09/26/2023 Invoice 09/28/2023 22706 MADRID HOA PTM-108-706MD-1 S… 84.000.00 10316 ROSENOW SPEVACEK GROUP INC 09/28/2023 8017623,617.50Regular 0.00 I010831 Invoice 09/28/2023 AFFORDABLE HOUSING CONSULTING AUG 3,617.500.00 10322 SCHNEIDER ELECTRIC BUILDINGS 09/28/2023 80176311,155.79Regular 0.00 Item: 6
27 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 975769 Invoice 09/28/2023 ACCESS CONTROL SYSTEM ANNUAL MAINT… 11,155.790.00 10844 SOR SCHOOLS VI LLC 09/28/2023 801764690.00Regular 0.00 2002593.021 Invoice 09/28/2023 REFUND PERMIT 6266 690.000.00 10338 SOUTHERN CALIFORNIA SHREDDING 09/28/2023 8017651,485.00Regular 0.00 233058 Invoice 09/28/2023 SHREDDING SERVICES JUL ID THEFT 825.000.00 235925 Invoice 09/28/2023 SHREDDING SERVICES AUG ID THEFT 660.000.00 10341 SPORTS FACILITIES GROUP INC 09/28/2023 801766176.16Regular 0.00 A16208 Invoice 09/28/2023 BASKETBALL NETS FOR ALL PROGRAMS 176.160.00 10539 STANTEC CONSULTING SERVICES INC 09/28/2023 801767850.00Regular 0.00 2130431 Invoice 09/28/2023 TRAFFIC MODELING LFTM/LFTAM AUG 850.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS09/28/2023 801768542.55Regular 0.00 100452 Invoice 09/28/2023 HANGTAGS FOR BUILDING DIVISION 442.340.00 100517 Invoice 09/28/2023 BUSINESS CARDS DEPUTY CM (S. McGOVE… 100.210.00 THB001525 THOMAS WHEELER 09/28/2023 801769106.47Regular 0.00 09/20/2023 Invoice 09/28/2023 EXP REIMB PW MGMT ANALYST LUNCH IN… 106.470.00 10649 TOLL BROS INC 09/28/2023 801770243,562.88Regular 0.00 RESB-02-23-58898 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58899 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58900 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58901 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58902 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58903 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58904 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-58905 Invoice 09/28/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-02-23-59094 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-09-22-56646 Invoice 09/28/2023 REFUND C&D DEPOSIT 7,220.520.00 RESB-09-22-56647 Invoice 09/28/2023 REFUND C&D DEPOSIT 6,397.470.00 RESB-09-22-56648 Invoice 09/28/2023 REFUND C&D DEPOSIT 6,397.470.00 RESB-09-22-56649 Invoice 09/28/2023 REFUND C&D DEPOSIT 6,408.630.00 RESB-09-22-56650 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,883.000.00 RESB-09-22-56651 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,883.000.00 RESB-09-22-56652 Invoice 09/28/2023 REFUND C&D DEPOSIT 9,519.000.00 RESB-09-22-56734 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-09-22-56735 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-09-22-56737 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-09-22-56739 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-09-22-56740 Invoice 09/28/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-11-22-57585 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,345.640.00 RESB-11-22-57586 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,345.640.00 RESB-11-22-57588 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-11-22-57589 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-11-22-57590 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-11-22-57592 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-11-22-57593 Invoice 09/28/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-11-22-57594 Invoice 09/28/2023 REFUND C&D DEPOSIT 6,333.300.00 RESB-11-22-57595 Invoice 09/28/2023 REFUND C&D DEPOSIT 6,333.300.00 RESB-11-22-57596 Invoice 09/28/2023 REFUND C&D DEPOSIT 6,333.300.00 10390 US BANK CORPORATE PAYMENT 09/28/2023 80177245,692.45Regular 0.00 4348 2023-08-25 Invoice 09/28/2023 CAL-CARD PURCHASES AUGUST 44,494.030.00 6249 2023-08-25 Invoice 09/28/2023 CAL-CARD PURCHASES AUGUST 1,198.420.00 10391 US BANK PARS 09/28/2023 8017752,189.33Regular 0.00 09/15/2023 Invoice 09/28/2023 PARS CONT PPE 09/15/2023 2,189.330.00 10392 US DEPT OF TREASURY 09/28/2023 801776938.66Regular 0.00 Item: 6
28 Check Report Date Range: 09/01/2023 - 09/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 09/15/2023 Invoice 09/28/2023 AGENCY TRACKING WG2122418 PPE 09/1… 938.660.00 10392 US DEPT OF TREASURY 09/28/2023 801777281.94Regular 0.00 09/15/2023 RET… Invoice 09/28/2023 AGENCY TRACKING WG2122418 PPE 09/1… 281.940.00 10392 US DEPT OF TREASURY 09/28/2023 801778188.59Regular 0.00 09/11/2023 Invoice 09/28/2023 AGENCY TRACKING WG2122418 PPE 09/1… 188.590.00 10398 VERIZON WIRELESS 09/28/2023 801779258.14Regular 0.00 9943899005 Invoice 09/28/2023 PARKS PRIVATE VPN FOR CCTV AUG 258.140.00 10400 VISION SERVICE PLAN 09/28/2023 8017801,956.54Regular 0.00 818735432 Invoice 09/28/2023 VISION INSURANCE SEP 2023 1,956.540.00 10491 WILLDAN FINANCIAL SERVICES 09/28/2023 8017819,680.00Regular 0.00 010-55909 Invoice 09/28/2023 COMPREHENSIVE DEVELOPMENT IMPACT … 9,680.000.00 2,216,951.06Total Regular: 0.00
Item: 6
29 Check Report Date Range: 09/01/2023 - 09/30/2023
10/5/2023 6:05:57 PM Page 14 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10004 ADP 09/08/2023 DFT0000083230,859.17Bank Draft 0.00 DD 09/01/2023 Invoice 09/08/2023 DIRECT DEPOSIT ACH PPE 09/01/2023 230,859.170.00 10080 CALPERS HEALTH BENEFITS BRANCH 09/05/2023 DFT000008492,353.94Bank Draft 0.00 100000017257226 Invoice 09/05/2023 HEALTH INSURANCE FOR SEPTEMBER 2023 92,353.940.00 10005 ADP TAX FINANCIAL SVC 09/08/2023 DFT000008555,197.16Bank Draft 0.00 09/01/2023 Invoice 09/08/2023 PAYROLL TAXES FOR PPE 09/01/2023 55,197.160.00 10076 CALPERS EMPLOYER SVCS 09/08/2023 DFT000008651,211.62Bank Draft 0.00 09/01/2023 Invoice 09/08/2023 RETIREMENT CONTRIBUTIONS PPE 09/01/… 51,211.620.00 10077 CALPERS FINANCIAL REPORTING 09/28/2023 DFT000009112.64Bank Draft 0.00 100000017300273 Invoice 09/28/2023 2023 REPLACEMENT BENEFIT CONTRIBUT… 12.640.00 10076 CALPERS EMPLOYER SVCS 09/27/2023 DFT000009269,645.67Bank Draft 0.00 09/15/2023 Invoice 09/28/2023 RETIREMENT CONTRIBUTIONS PPE 09/15/… 69,645.670.00 499,280.20Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
185
3 1
6 0
0.00 0.00
0.00 0.00
0.00 195 0.00
Payment
2,217,068.56
1,163.23
-117.50
499,280.20
0.00 2,717,394.49
Payable
Count
356
3 0
6 0
365
Item: 6
30 Check Report Date Range: 09/01/2023 - 09/30/2023
10/5/2023 6:05:57 PM Page 15 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 09/13/2023 DFT00000877,182.05Bank Draft 0.00 09/11/2023 Invoice 09/13/2023 PAYROLL TAXES FOR PPE 09/11/2023 7,182.050.00 10004 ADP 09/13/2023 DFT000008867,029.64Bank Draft 0.00 DD 09/11/2023 Invoice 09/13/2023 DIRECT DEPOSIT ACH PPE 09/11/2023 67,029.640.00 10004 ADP 09/22/2023 DFT0000089295,385.43Bank Draft 0.00 DD 09/15/2023 Invoice 09/22/2023 DIRECT DEPOSIT ACH PPE 09-15-2023 295,385.430.00 10005 ADP TAX FINANCIAL SVC 09/22/2023 DFT000009089,373.98Bank Draft 0.00 09/15/2023 Invoice 09/22/2023 PAYROLL TAXES FOR PPE 09/15/2023 89,373.980.00 458,971.10Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 4
0 0.00
0.00 0.00
0.00 0.00
4 0.00
Payment
0.00 0.00
0.00 458,971.10
0.00 458,971.10
Payable
Count
0 0
0 4
0 4
Item: 6
31 Check Report Date Range: 09/01/2023 - 09/30/2023
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
185
3 1
10 0
0.00 0.00
0.00 0.00
0.00 199 0.00
2,217,068.56
1,163.23
-117.50
958,251.30
0.00 3,176,365.59
356
3 0
10 0
369
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 3,176,365.599/2023
3,176,365.59
Item: 6
32 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: Public Works
SUBJECT:
AWARD CONSTRUCTION CONTRACT FOR SLURRY SEAL PROJECT FOR NON-ARTERIAL STREETS, ZONE A (PW2022-05A) AND LAKE FOREST SPORTS PARK PARKING LOT (24P15)
RECOMMENDED ACTION(S):
1. Approve contract documents for construction of Slurry Seal Project for Non- Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15).
2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING THE APPROPRIATIONS FOR FISCAL YEAR 2023-24
3. Award a contract in the amount of $1,401,467.50 to American Asphalt South, Inc.
4. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from American Asphalt South, Inc.
5. Authorize the Mayor to sign, and the City Clerk to attest the contract with American Asphalt South, Inc.
EXECUTIVE SUMMARY:
Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15) would repair and extend the life of asphalt pavement at various locations throughout the city. Zone A encompasses the residential and commercial areas from I-5 and Jeronimo Road between Ridge Route Drive and the City of Irvine boundary limit (Attachment 1). The project was advertised on August 15, 2023. On September 13, 2023, the City received four (4) bids for this project ranging from $1,401,467.50 to $1,647,048.45. The apparent low bidder is American Asphalt South, Inc. (“AAS”). The total project cost to construct, inspect, provide construction support, and provide contingency for the project is estimated to cost $1,640,500. Staff recommends the City Council approve the Item: 7
33 attached Construction Contract with AAS (Attachment 3). The signed cover sheet of the bid documents is provided as Attachment 4 to this report.
This project is funded by the Measure M2 Fairshare, Infrastructure Reserve, and Road Maintenance Rehabilitation Account (“SB1”) Funds as well as General Fund for the Lake Forest Sports Park parking lot. The engineer’s estimate for this project was $1,250,000. The attached proposed budget resolution would provide an additional $91,270 from the City’s General Fund to cover the gap between the engineer’s estimate and the bid price for the parking lot (Attachment 5). Sufficient funds for the Zone A slurry seal portion of the work are available in the City’s Annual Street Resurfacing and Slurry Seal program.
BACKGROUND:
The City has an established annual street maintenance program to slurry seal and asphalt overlay public streets. As a requirement of OCTA’s Measure M2 funding, the City utilizes a pavement management system to evaluate and score the condition of each street biannually utilizing a Pavement Condition Index (“PCI”). The pavement management system provides recommendations to maintain a street’s condition based on the PCI rating. The overall PCI for the entire City is 77, which is a “Good” rating. Typically, the City performs slurry seal applications in seven-year intervals and resurfaces streets on an as-needed basis with available funding. As part of the slurry seal program, staff also identified locations on the streets within zones that require structural repairs in addition to the slurry seal. The contractor would perform these localized repairs prior to the application of the slurry seal. This best management practice reduces expensive reconstruction costs by extending the useful life of the pavement without the need for full resurfacing of the asphalt.
The Fiscal Year 2022-23 slurry seal project for non-arterial streets is identified as Zone A. Staff has included a project location map for City Council’s reference (Attachment 1). In addition to the City’s established annual street maintenance program, Slurry Seal of the Lake Forest Sports Park Parking Lot has been scheduled and budgeted in Fiscal Year 2023-24. To take advantage of economies of scale, both projects were advertised for bid as one package.
DISCUSSION:
The proposed Slurry Seal Project for Non-Arterial Streets, Zone A and Lake Forest Sports Park Parking Lot project would spot repair and slurry seal an asphalt parking lot and streets within Zone A in addition to replacing all the existing traffic striping, markings, and legends. The proposed project would use approximately 1,155 extra- long tons of Type 1 slurry to seal the existing pavement surface and would remove and replace approximately 106,750 square feet of damaged sections of pavement. If the attached Construction Contract with AAS is approved, staff anticipates project Item: 7
34 construction to begin in December 2023. The construction contract specifies 50 working days to complete the work with an anticipated project completion in March 2024.
On September 13, 2023, the City received bids from four (4) firms, ranging from $1,401,467.50 to $1,647,048.45. The engineer’s estimate for this project is $1,250,000. Unfortunately, inflationary factors have led to a significant increase in materials and construction costs between the time the engineer’s estimate for the project was calculated and bids were received. The total construction cost consists of two separate subtotals for Non-Arterial Streets, Zone A and Lake Forest Sports Park Parking Lot projects, as the funding for each project is from separate sources.
Staff reviewed AAS’s bid package for completeness. In addition, the electronic bidding system the City utilizes eliminates mathematical errors in the bids.
Therefore, the submitted bid results, including the subtotals for the two parts of the project, are provided in Table 1 below.
Table 1: Bid Results
Contracting Firm
OpenGov
Verified subtotal
for Zone A
OpenGov
Verified subtotal
for Sports Park
OpenGov
Verified Base
Bid Amounts
American Asphalt South,
Inc. $1,204,274.25 $197,193.25 $1,401,467.50
All American Asphalt $1,271,385.00 $291,555.00 $1,562,940.00 Pavement Coatings Co. $1,387,688.50 $228,765.00 $1,616,453.50 Roy Allan Slurry Seal, Inc. $1,392,682.60 $254,365.85 $1,647,048.45 After analysis of the bids received, staff determined that AAS was the lowest responsive, responsible bidder for this project. Recently, AAS completed projects in the cities of Yorba Linda, Palm Desert, and the County of Riverside. In addition, AAS recently completed the slurry seal project for Zones C, G, and F here in Lake Forest.
Staff conducted a reference check that indicated AAS is a responsible contractor (Attachment 2).
The Finance Department prepared the proposed Construction Contract with AAS, which AAS subsequently signed (Attachment 3). The City Attorney reviewed and approved the contract as to form. The contract bid amount as determined by the estimated quantities is $1,401,467.50. Per Lake Forest Municipal Code Section
3.13.085, the City Manager may approve additional work not-to-exceed 10% of the final contract amount ($140,146.75). The contract plans and specifications are not attached to the agenda due to their size; however, they are available for review in the Office of the City Clerk and on the City’s digital bid advertising platform, OpenGov.com. Staff attached the approved signed title sheet for the Slurry Seal Project (Attachment 4).
Item: 7
35 The funds for Lake Forest Sports Park Parking Lot Slurry Seal are not gas tax or Measure M2 eligible. Therefore, they were included in the CIP using the General Fund. $150,000 is currently budgeted in Fiscal Year 2023-24 of the 2023-2025 CIP Budget for this purpose. A budget amendment (Attachment 5) to increase project funding by $91,270 is attached to this report, as it is required to ensure the Construction Contract with AAS is completely funded. This would increase the budget for the Lake Forest Sports Park parking lot slurry seal project to $241,270 to cover the cost to construct, inspect, provide construction support, and provide contingency for the project. The Zone A slurry seal work is budgeted separately from the City’s Annual Street Resurfacing and Slurry Seal program and there are sufficient funds available in the 2023-2030 Capital Improvement Projects budget for the recommended action.
FISCAL IMPACT:
The total project cost to construct, inspect, provide construction support, and provide contingency for the project is estimated to be $1,640,500. Approving the recommended actions would award a construction contract to AAS in the amount of $1,401,467.50. The engineer’s estimate for this project was $1,250,000. The attached proposed budget resolution would provide an additional $91,270 from the City’s General Fund to cover the gap between the engineer’s estimate and the actual project cost for the Lake Forest Sports Park parking lot slurry seal project.
The Zone A slurry seal work is budgeted separately from the City’s Annual Street Resurfacing and Slurry Seal program and there are sufficient funds available in the 2023-2030 Capital Improvement Projects budget for the recommended action.
ATTACHMENTS:
1. Project Location Map
2. Contractor’s Reference Check
3. Proposed Construction Contract with American Asphalt South, Inc.
4. Signed Title Sheet
5. Proposed Budget Resolution
Initiated By: Nazila Mokarram, Principal Civil Engineer Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 7
36 Attachment 1
Item: 7
37 Item: 7
38 Attachment 2
Item: 7
39 Slurry Seal Project for Non-Arterial Steets, Zone A (PW 2022-05A), Sports Park Parking Lot (24P15) Apparent Low Bidder: Contact #1: Contact #2: Contact #3:
American Asphalt South, Inc. City of Yorba Linda City of Palm Desert County of Riverside Name Fredy Castillo Ryan Gayler Roman Ramirez
Phone No. or Email [email protected] (760) 346-0611 [email protected]
QUESTION RESPONSE RESPONSE RESPONSE
Slurry Seal and Curb Ramp Accessibility
Project FY20-21, Districts 1, 2 and 3Annual Pavement Preservation Project - Zone 3 Slurry Seal1. Title and type of project 2020 Slurry Seal Project $2,188,275 (District 1,2);
$3,596,108 (District 3)2. Contract Amount $650,000
20 working days
June 2021
$1,275,000
90 working days
May 2021
3. Approximate duration 70 working days and 115 working days July 2021 and September 20214. Actual or estimated project completion date
5. Quality of the work
6. Similarity of the Project
Good
Good
Very good
Very good
Good
Good
7. Contractor’s relationship with agency representatives Good Very good Good
8. Claims or stop notices
9. Change order requests
No No
No
No
Yes Yes
10. Agency’s desire to have contractor bid on future projects Yes Yes Yes In the past, AAS have been awarded
and have satisfactorily completed
various slurry seal projects for the
County since 2012. They have
developed a good working relation with
County of Riverside Transportation
Department Construction Inspection
Division.
American Asphalt South has completed
many projects for the City of Palm
Desert, and we have a good working
relataionship.
Similar to residential and arterial streets.
Change order requests were justified.11. Additional Comments Item: 7
40 Attachment 3
Item: 7
41 PW 2022-05A, 24P15
SLURRY SEAL PROJECT FOR NON-ARTERIAL STREETS, ZONE A
(PW 2022-05A) AND LAKE FOREST SPORTS PARK PARKING LOT
(24P15)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
DocuSign Envelope ID: 82ECE59E-4095-4EEE-A983-0A425C99133D Item: 7
42 City of Lake Forest
REQUEST FOR BIDS (RFB)
Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15)
SECTION 00500 CONSTRUCTION CONTRACT
DocuSign Envelope ID: 82ECE59E-4095-4EEE-A983-0A425C99133D Item: 7
43 Request for Bids (RFB) #PW 2022-05A, 24P15
Title: Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15)
3 4. SECTION 00500 CONSTRUCTION CONTRACT
4.1. CONTRACT
THIS CONTRACT is made this [***INSERT DAY***]day of [***INSERT MONTH***], [***INSERT YEAR***] , in the County of Orange, State of California, by and between the City of Lake Forest hereinafter called City, and American Asphalt South, Inc., hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:
4.2. SCOPE OF WORK
The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in "COMPONENT PARTS OF THE CONTRACT" section below for the following Project:
Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15), PW 2022-05A, 24P15
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
4.3. TIME FOR COMPLETION
The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within fifty (50) working days days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
4.4. CONTRACT PRICE
City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of ONE MILLION FOUR HUNDRED ONE THOUSAND FOUR HUNDRED SIXTY-SEVEN DOLLARS AND FIFTY CENTS ( $1,401,467.50). Payment shall be made as set forth in the General Conditions.
4.5. LIQUIDATED DAMAGES
In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of two thousand five hundred dollars ($2,500) for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event that Liquidated Damages are not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract.
This Article does not affect the City’s rights to other damages or remedies specified in the Contract Documents or allowed by law.
DocuSign Envelope ID: 82ECE59E-4095-4EEE-A983-0A425C99133D Item: 7
44 Request for Bids (RFB) #PW 2022-05A, 24P15
Title: Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15)
4 4.6. COMPONENT PARTS OF THE CONTRACT
The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Noncollusion Declaration form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract
Performance Bond
Payment Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
4.7. PROVISIONS REQUIRED BY LAW
Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of DocuSign Envelope ID: 82ECE59E-4095-4EEE-A983-0A425C99133D Item: 7
45 Request for Bids (RFB) #PW 2022-05A, 24P15
Title: Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15)
5 applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.
4.8. INDEMNIFICATION
Contractor shall provide indemnification as set forth in the General Conditions.
4.9. PREVAILING WAGES
Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at City Hall or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site. [Signatures on following page]
DocuSign Envelope ID: 82ECE59E-4095-4EEE-A983-0A425C99133D Item: 7
46 Request for Bids (RFB) #PW 2022-05A, 24P15
Title: Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15)
6 4.10. SIGNATURES
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
AMERICAN ASPHALT SOUTH, INC.
By ______________________
Name: Jeff Petty
Title: President
License No.
By ______________________
Name: Tim Griffin
Title: Secretary
CITY OF LAKE FOREST
By ______________________________
Doug Cirbo
Mayor
Attest:
By __________________________
Lisa Berglund
City Clerk
Approved as to Form:
By _______________________________
Best Best & Krieger, LLP
City Attorney
DocuSign Envelope ID: 82ECE59E-4095-4EEE-A983-0A425C99133D Item: 7
47 Attachment 4
Item: 7
48 Item: 7
49 Attachment 5
Item: 7
50 RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING
THE 2023 -2030 CAPITAL IMPROVEMENT PLAN;
AMENDING APPROPRIATIONS FOR FISCAL YEAR
2023-24
WHEREAS, the 2023-2030 Capital Improvement Plan was adopted by the City Council on June 20, 2023; and
WHEREAS, the appropriations for Fiscal Year 2023-24 were adopted by the City Council on June 20, 2023;
WHEREAS, modifications are now required as a result of changes during Fiscal Year 2023-24.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Section 1. Th e City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action. (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.
Section 2. General Fun d CIP Projects is amended to increase its Capital Improvement Plan Appropriations for Fiscal Year 2023-24 as demonstrated in Exhibit A.
Section 3. The Director of Finance is hereby authorized to mov e appropriations between programs within program area budgets in concurrance with Department Directors.
Section 4. Th e City Manager is hereby authorized to transfer appropriations from one program area to another or between funds within the Operating Budget with notification to the City Council Audit Committee.
Item: 7
51 Section 5. The City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.
Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
PASSED, APPROVED AND ADOPTED this 17th day of October 2023, by the following vote, to wit:
ATTEST:
DOUG CIRBO
MAYOR
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
MATTHEW RICHARDSON
CITY ATTORNEY
Item: 7
52 STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2023- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the 1 7th day of October 2023, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
LISA BERGLUND
CITY CLERK
Item: 7
53 EXHIBIT A
AMENDMENT TO THE 2023-2030
CAPITAL IMPROVEMENT PLAN,
AMENDMENT TO FISCAL YEAR
2023-24 APPROPRIATIONS
Capital Improvement Plan Appropriations
Funding Source
Project
Current
Budget
Increase
(Decrease)
Amended
Budget
General Fund
CIP Projects
Sports Park
Parking Lot
Slurry Seal
$150,000
$91,270
$241,270
Total $241,270
Item: 7
54 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: Public Works
SUBJECT:
NOTICE OF COMPLETION FOR ARBOR SEWER LATERAL (PW2019-17) AND APPROVAL OF CONTRACT CHANGE ORDER NO.3
RECOMMENDED ACTION(S):
1. Approve Contract Change Order No. 3 with Elegant Construction, Inc. for the Arbor Sewer Lateral Project (PW 2019-17) and authorize the City Manager to execute the document in the amount of $18,130.80.
2. Find that Elegant Construction, Inc. has completed construction of the Arbor Sewer Lateral Project (PW 2019-17).
3. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City.
4. Authorize City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of City Council approval, as required by Section 9204 of the California Civil Code.
5. Authorize staff to release any unencumbered retention in accordance with California law.
EXECUTIVE SUMMARY:
The Arbor Mini Parks project renovated the mini park at the northeast corner of Rockfield Boulevard and El Toro Road (“Arbors”) next to the Bru Grill restaurant.
This project involved the installation of the sewer utility connection point for the parcel. In accordance with the terms of the City lease with Bru Grill, the restaurant may now construct its improvements on the property to create an outdoor dining area. On March 21, 2023, the City Council awarded a contract to Elegant Construction, Inc. (“ECI”) in the amount of $206,750. The project began June 19, 2023, and was substantially complete August 30, 2023.
The City Manager approved two change orders for the export of excess soil on the project site. These two change orders totaled $19,244.40. Change Order #3, for the re-lining of the El Toro Water District (“ETWD”) sewer manhole in the Item: 8
55 amount of $18,130.80, exceeds the remaining authority of the City Manager and requires the approval of City Council.
After final inspection, final quantities determined, and change order and progress payment processing, the project is now ready for the Notice of Completion.
Staff recommends the City Council approve Change Order #3 (Attachment 1) and the Notice of Completion (Attachment 2) and direct staff to release any unencumbered retention in accordance with California law.
BACKGROUND:
On June 1, 2021, the City Council approved an amendment to RJM’s contract to provide a final design for an access ramp from the commercial center plaza up to the park area of the northeast corner of the Arbors, as well as install water and sewer connections for future improvements. The City completed construction of the ADA access path as well as the installation of water service connection points for the parcel in 2022.
On March 21, 2023, the City Council awarded a contract to ECI in the amount of $206,750 for the installation of a sewer lateral to the mini park at the northeast corner of Rockfield Boulevard and El Toro Road.
DISCUSSION:
ECI began construction for installation of the sewer lateral on June 19, 2023, and substantially completed construction activities for the sewer lateral on August 30, 2023. The City’s construction manager conducted a final inspection to ensure the project’s completion per the contract requirements.
To date, the project has required two contract change orders. Contract Change Orders (“CCO”) #1 and #2 were for the export of excess soil on the project site.
On July 3, 2023, the City Manager approved CCO #1 for $9,535.20. The City Manager approved CCO #2 on August 3, 2023, for $9,709.20. CCO’s #1 and #2 resulted in an additional project cost of $19,244.40 and increased the contract amount to $225,994.40.
A third CCO is required for the recoating of the interior of the El Toro Water District (“ETWD”) sewer manhole. When connecting the sewer lateral to the ETWD manhole and constructing the channeling of the bottom of the manhole for the new sewer lateral, ETWD required ECI to remove the existing manhole liner and re-spray the lining on the entire sewer manhole, resulting in an additional cost of $18,130.80. This cost exceeds the City Manager’s remaining change order authority, and therefore is being brought to City Council for approval.
Item: 8
56 Approval of Change Order #3 would result in an additional expense of $18,130.80 and increase the final contract amount to $244,125.20.
The Notice of Completion establishes a date that limits the time subcontractors and material vendors may file notices or liens against the project. Following City Council approval, the City Clerk must submit the Notice of Completion to the Clerk-Recorder of Orange County within fifteen days of the City Council action, as required by Section 9204 of the California Civil Code. Following approval and recordation, the Notice of Completion establishes a 30-day period for subcontractors and material vendors to file stop payment notices and initiates the start date for the warranty period. Since the work has been completed and accepted by the City, staff recommends that the City Council approve the Notice of Completion and direct staff to release any unencumbered retention in accordance with California law.
FISCAL IMPACT:
Approving the recommended action would approve Change Order #3, resulting in an additional expense of $18,130.80 and increasing the final contract amount to $244,125.20.
The recommended action would also find the project complete, authorize the Mayor and City Clerk to sign the Notice of Completion, and allow staff to release any unencumbered retention in accordance with California law. The original contract award for the project totaled $206,750.00. The three CCO’s for the project increased the project cost by $37,375.20 for a final total project cost of $244,125.20. The 2023-25 Capital Improvement Program Budget has sufficient funds available for the recommended action.
ATTACHMENTS:
1. Contract Change Order #3
2. Notice of Completion
Initiated By: Douglas Erdman, Assistant City Engineer
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 8
57 Attachment 1
Item: 8
58 City of Lake Forest September 25, 2023
Arbor Access Ramp – Sewer Lateral Change Order No. 03
CONTRACT CHANGE ORDER NO. 03
CITY OF LAKE FOREST
ARBOR ACCESS RAMP – SEWER LATERAL
Amount Working Days
Owner: City of Lake Forest Original Contract: $206,750.00 30 Contractor: Elegant Construction, Inc. Previous Approved Changes: $19,244.40 0 Project No.: PW2019-17 This Change Amount: $18,130.80 0 CO Number: 03 Revised Contract: $244,125.20 30
This change order covers changes to the subject contract as described herein. The Contractor shall supply all labor, equipment and materials to complete the Change Order items for the lump sum price agreed upon herein. All Change Order items must be submitted to the owner for approval prior to fabrication.
Item
No. Reference Description of Changes Amount Time
Extension*
1 COP No. 3 ELWD asked to remove the existing liner and re-spray lining for the whole main Manhole $18,130.80 0
Net Change in Contract Amount $18,120.80 0
* Working Days
The amount of the Contract will be increased by the amount eighteen thousand one hundred thirty dollars and eighty cents ($18,130.80). The contract time will not change.
The Contractor agrees to furnish all labor, equipment, and materials and to perform all other necessary work, inclusive of the directly or indirectly related work, within the approved time ex tension required to complete the above Change Order items. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the Contract Price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in Work, and as to the extension of time allowed, if any, for the completion of the entire Work on account of said Change Order. The Owner and the Contractor hereby agree that this Change Order constitutes full mutual accord and satisfaction for all time, all costs, and all impacts related directly or indirectly to this Change Order. The Contractor hereby agrees that this Change Order represents the full equitable adjustment owed under the Contract, and further agrees on behalf of himself or herself that and all subcontractors to waive all right to file any further claims or requests for equitable adjustment arising out of or as a result of this Change Order or the cumulative effect of this Change Order on the performance of the overall Work under the Contract. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the owner.
Recommended: ________________________________________, Date: ______________________ Z&K Consultants, Inc., Construction Manager
Accepted: __________________________________________, Date: ______________________ Elegant Construction, Inc., Contractor
Approved: __________________________________________, Date: ______________________ City of Lake Forest, City Manager
September 25, 2023
9/25/23
Item: 8
59 Attachment 2
Item: 8
60 RECORDING REQUESTED BY
AND MAIL TO:
City Clerk
City of Lake Forest
100 Civic Center Drive
Lake Forest, California, 92630
Fee Exempt – Gov’t Code §27383
NOTICE OF COMPLETION
(C.C.C. 9204 - PUBLIC WORKS)
NOTICE IS HEREBY GIVEN THAT:
1. The City of Lake Forest located at 100 Civic Center Drive, Lake Forest, California, 92630, has completed a public work of improvement described as Arbor Sewer Lateral (PW2019-17) and accepted by the awarding authority upon the date hereof.
2. Date of completion: October 17, 2023
3. Description of work performed: Arbor Sewer Lateral (PW2019-17)
4. The City’s interest in the property in which the public work was completed is: X Fee Easement Lease.
5. The real property upon which said public work was performed in the City of Lake Forest is: Arbor Park, Lake Forest, CA 92630
6. The contractor was: Elegant Construction Inc.
Dated
Doug Cirbo, Mayor
ATTEST:
Lisa Berglund, City Clerk
VERIFICATION
I, the undersigned, say: I am the Mayor of the City of Lake Forest, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof, the same is true of my knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed at Lake Forest, California, on this day of , 2023.
Doug Cirbo, Mayor
ATTEST:
Lisa Berglund, City Clerk
Item: 8
61 CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: Public Works
SUBJECT:
FIFTH AMENDMENT TO THE AGREEMENT WITH CARLSON STRATEGIC LAND SOLUTIONS, INC. FOR ENVIRONMENTAL PERMIT IMPLEMENTATION
SERVICES
RECOMMENDED ACTION(S):
1. Approve the Fifth Amendment to the Professional Consultant Services Agreement with Carlson Strategic Land Solutions, Inc.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Fifth Amendment substantially in the form attached.
EXECUTIVE SUMMARY:
The City retained Carlson Strategic Land Solutions, Inc., (“Carlson”) after a competitive Request for Proposal process in 2016 to obtain and manage the environmental permits required to build the Civic Center site. Mitigation from one final permit under the regulatory oversight of the US Army Corps of Engineers (“ACOE”) remains to be completed. Given their experience on this project, their environmental expertise, and the complexity of the permits and mitigation requirements, retaining Carlson is critical to receiving the final approval from the ACOE. Staff anticipate receiving the final approval in 2024, at which time the contract would be complete.
The Agreement with Carlson includes overseeing contracts for landscape management and biological monitoring (Attachment 1). The contract scope includes monitoring and reporting for the mitigation area of the Civic Center campus, which is currently under the regulatory oversight of the US Army Corps of Engineers (“ACOE”) until the project receives final approval. The Agreement with Carlson has been subject to four amendments (Attachments 2, 3, 4, and 5).
An extension to the Agreement term is necessary to ensure that Carlson can provide technical assistance that may be needed to receive ACOE approval.
Staff recommends the City Council approve the proposed Fifth Amendment to the Agreement with Carlson, which would extend the term of the Agreement by one year to December 4, 2024 (Attachment 6). The proposed Fifth Amendment Item: 9
62 does not include changes to the compensation amount or unit prices in the Agreement with Carlson.
BACKGROUND:
Carlson managed the preparation of the original ACOE permit document that allowed the Civic Center to be built. After the permits were obtained, Carlson managed all the environmental mitigation services for the Civic Center during the construction and post construction periods. This work includes managing contracts for landscape management and biological monitoring as required by various environmental permits to construct the Civic Center. The City Council approved the Agreement with Carlson on July 5, 2016, with a compensation amount of $39,750. The Agreement has been amended four times (Attachments 2, 3, 4, and 5). These amendments are summarized in Table 1 below:
Table 1: Summary of Amendments to Agreement with Carlson Amendment Number (Date of
Approval)
Description
First Amendment (December 16,
2016)
City Council approved amendment to
extend term to December 5, 2021, and
increase compensation to $91,834.
Second Amendment (November 21,
2017)
City Council approved amendment to
add scope of work and increase
compensation to $120,977.50.
Third Amendment (October 5, 2021)
City Manager approved amendment to
extend term to November 15, 2022.
Fourth Amendment (November 11,
2022)
City Council approved amendment to
extend term to December 5, 2023.
DISCUSSION:
The Civic Center is located in an aquatic resource integrity area within a Special Area Management Plan (“SAMP”) that is regulated by the ACOE, which means that a portion of the site includes a habitat that requires environmental mitigation work and oversight. As such, the Civic Center site contains numerous technical requirements the City must meet to remain in compliance. All pre-construction and construction requirements are met, and the City is in the post-construction phase of biological monitoring. Carlson oversees the Civic Center mitigation Item: 9
63 efforts and assists the City by overseeing contracts for landscape management and biological monitoring. The oversight services provided by Carlson for permit implementation and final approval are still necessary, as the City is still under monitoring.
At present, the site is still pending a Restrictive Covenant managed by the ACOE that was submitted on October 12, 2016. Staff is proposing the Fifth Amendment to the Agreement (Attachment 6) to ensure that the agreement does not expire prior to ACOE approval in case additional services are needed to address any issues. If the proposed Fifth Amendment is approved, the term of the Agreement would be extended to December 5, 2024. The Fifth Amendment does not include any changes to the scope of work or the compensation amount in the Agreement.
Over the term of the Agreement, Carlson addressed all regulatory compliance requirements and worked with staff to address issues as needed. Staff believes that Carlson’s performance has met or exceeded the Agreement’s scope of work relative to the responsibilities associated with environmental permit services.
The chart below provides an overall summary of the contractor’s performance since the most recent amendment. Consistent with the City’s Purchasing and Contracting Guidelines, including vendor assessment, staff recommends approval of the Fifth Amendment to the contract to ensure that the City retains the ability to respond to any issues relating to the mitigation site (Attachment 6).
Carlson Strategic Land Solutions, Inc. Performance Assessment November 11, 2022 through September 28, 2023
Category Rating
Performance of Scope of Services ☐ Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐ N/A
Timeliness ☐ Unsatisfied ☐ Satisfied ☒ Very
Satisfied ☐ N/A
Budget Performance ☐ Unsatisfied ☐ Satisfied ☒ Very
Satisfied ☐ N/A
Customer Service ☐ Unsatisfied ☐ Satisfied ☒ Very
Satisfied ☐ N/A
The Finance Department prepared the proposed Fifth Amendment and the City Attorney reviewed and approved it as to form.
Item: 9
64 FISCAL IMPACT:
The proposed Fifth Amendment would extend the term of the Agreement with Carlson by one year to December 5, 2024. The proposed Fifrth Amendment does not include adjustments to the compensation amount in the Agreement or unit prices.
ATTACHMENTS:
1. Agreement for Professional Consultant Services - Carlson, Inc.
2. First Amendment to Agreement for Professional Consultant Services - Carlson, Inc.
3. Second Amendment to Agreement for Professional Consultant Services - Carlson, Inc.
4. Third Amendment to Agreement for Professional Consultant Services - Carlson, Inc.
5. Fourth Amendment to Agreement for Professional Consultant Services - Carlson, Inc.
6. Proposed Fifth Amendment to Agreement for Professional Consultant Services - Carlson, Inc.
Initiated By: Jonathan Poole, Senior Management Analyst Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 9
65 Attachment 1
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66 Item: 9
67 Item: 9
68 Item: 9
69 Item: 9
70 Item: 9
71 Item: 9
72 Item: 9
73 Item: 9
74 Item: 9
75 Item: 9
76 Item: 9
77 Item: 9
78 Item: 9
79 Item: 9
80 Item: 9
81 Item: 9
82 Item: 9
83 Item: 9
84 Item: 9
85 Attachment 2
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86 Item: 9
87 Item: 9
88 Item: 9
89 Item: 9
90 Item: 9
91 Item: 9
92 Item: 9
93 Item: 9
94 Item: 9
95 Item: 9
96 Attachment 3
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97 Item: 9
98 Item: 9
99 Item: 9
100
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101
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Attachment 4
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Attachment 5
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CITY OF LAKE FOREST
FOURTH AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
PARTIES AND DATE.
This Fourth Amendment to the Agreement for Professional Consultant Services (“Third Amendment”) is entered into on the ____ day of ________, 20___, by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”) and Carlson Strategic Land Solutions, Inc., a California corporation, with its principal place of business at 27134A Paseo Espada, Suite 323, San Juan Capistrano, California 92675 ("Consultant”) . City and "Consultant” are someti mes individually referred to herein as "Party" and collectively as "Parties."
RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional Consultant Services dated July 5, 2016 (“Agreement”).
2.2 First Amendment. The Parties entered into that certain First Amendment to the Agreement in order to extend the term of the Agreement, expand the scope of services, and increase the total amount of compensation under the agreement dated December 6, 2016 (“First Amendment”).
2.3 Second Amendment. The Parties entered into that certain Second Amendment to amend the Agreement in order to increase the total amount of compensation under the Agreement on November 21, 2017 (“Second Amendment”).
2.4 Third Amendment. The Parties entered into that certain Third Amendment to extend the term of the Agreement and update the Delivery of Notices on October 14, 2021 (“Third Amendment”).
2.5 Fourth Amendment. The Parties now desire to amend the Agreement in order to extend the term of the Agreement.
TERMS.
3.1 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from July 5, 2016 to December 5, 2023, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
DocuSign Envelope ID: 65FB61FA-0BFD-4599-956B-B0C7E8921028 November1 22
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3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Fourth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
CITY OF LAKE FOREST CARLSON STRATEGIC LAND SOLUTIONS
By:
Robert Pequeño
Mayor
By:
Peter Carlson
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By:
Lisa Berglund
City Clerk
By:
Peter Carlson
Secretary
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney
DocuSign Envelope ID: 65FB61FA-0BFD-4599-956B-B0C7E8921028 Item: 9
109
Attachment 6
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CITY OF LAKE FOREST
FIFTH AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
PARTIES AND DATE.
This Fifth Amendment to the Agreement for Professional Consultant Services (“Fifth Amendment”) is entered into on the ____ day of ________, 20___, by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”) and Carlson Strategic Land Solutions, Inc., a California corp oration, with its principal place of business at 27134A Paseo Espada, Suite 323, San Juan Capistrano, California 92675 ("Consultant”). City and "Consultant” are someti mes individually referred to herein as "Party" and collectively as "Parties."
RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional Consultant Services dated July 5, 2016 (“Agreement”).
2.2 First Amendment. The Parties entered into that certain First Amendment to the Agreement in order to extend the term of the Agreement, expand the scope of services, and increase the total amount of compensation under the agreement dated December 6, 2016 (“First Amendment”).
2.3 Second Amendment. The Parties entere d into that certain Second Amendment to amend the Agreement in order to increase the total amount of compensation under the Agreement on November 21, 2017 (“Second Amendment”).
2.4 Third Amendment. The Parties entered into that certain Third Amendment to extend the term of the Agreement and update the Delivery of Notices on October 14, 2021 (“Third Amendment”).
2.5 Fourth Amendment. The Parties entered into that certain Fourth Amendment to extend the term of the Agreement on November 1, 2022 (“Fourth Amendment”).
2.6 Fifth Amendment. The Parties now desi re to amend the Agreement in order to extend the term of the Agreement.
TERMS.
3.1 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from July 5, 2016 to December 5, 2024, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
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3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Fifth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
CITY OF LAKE FOREST CARLSON STRATEGIC LAND SOLUTIONS
By:
Doug Cirbo
Mayor
By:
Peter Carlson
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By:
Lisa Berglund
City Clerk
By:
Peter Carlson
Secretary
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney
Item: 9
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: City Manager
SUBJECT:
CONSIDERATION OF FOURTH FUNDING PHASE FOR THE CITY'S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
RECOMMENDED ACTION(S):
1. That the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program
2. Adopt a Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2023-24.
EXECUTIVE SUMMARY:
On October 4, 2022, the City formally authorized the Shop & Dine Community Gift Card Program (“CGCP”). The CGCP provides residents and visitors with an opportunity to buy community gift cards in increments of $50 or $100 and receive a matching gift card of the same value for free. The gift cards can only be used at Lake Forest businesses that apply for and receive approval to participate in the program.
The CGCP is the first major program funded in response to City Council’s approval of the Strategic Economic Investment Project (“SEIP”). The SEIP established a budget for economic development programs to help local businesses recover from the COVID-19 pandemic. The CGCP was approved with a $575,000 budget, which included $500,000 in funds to cover the costs of providing the free bonus gift cards and $65,000 to cover the costs of the fees associated with card issuance. The remaining $10,000 was paid to the Lake Forest Chamber of Commerce to provide marketing services in preparation for the launch of the program. The City is party to the Community Card Customer Agreement with Yiftee, Inc. (“Yiftee”) for the provision of electronic cards (Attachment 1).
Item: 10
113
The City Council has approved three funding phases of the CGCP so far. Each funding phase has included a $565,000 budget. At the October 3, 2023, City Council meeting, the City Council directed staff to return to a subsequent City Council meeting with the contract documents necessary to produce a fourth funding phase of the CGCP (Attachment 2).
Staff recommends the City Council approve the fourth SEIP budget allocation to the CGCP in the amount of $565,000. To effectuate the fourth funding phase, staff recommends the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee (Attachment 3). A draft resolution authorizing the budget appropriation of $565,000 to cover the costs of the third funding phase of the CGCP is also provided for City Council review (Attachment 4).
BACKGROUND:
On October 4, 2022, the City formally authorized the City’s CGCP. The CGCP provides residents and visitors with an opportunity to buy community gift cards in increments of $50 or $100 and receive a matching gift card of the same value for free. The gift cards can only be used at Lake Forest businesses that apply for and receive approval to participate in the program. The SEIP established a budget for economic development programs to help local businesses recover from the COVID-19 pandemic. The CGCP was approved with a $575,000 budget, which includes $500,000 in funds to cover the costs of providing the free bonus gift cards and $65,000 to cover the costs of the fees associated with card issuance. The City is party to the Community Card Customer Agreement with Yiftee for the provision of the electronic cards (Attachment 1). On February 21, 2023, the City Council approved an additional $565,000 towards the CGCP.
Then, on August 15, 2023, the City Council approved another $565,000 towards the program. Table 1 below summarizes the funding phases that have been approved by the City Council since October 2022.
Table 1: CGCP Funding Phase Summary
Phase Approval
Date
Funding
Amount
Summary
Phase 1 10/4/2022 $575,000 Initial program launch. Launch included three funding rounds,
with marketing prioritized
towards Lake Forest residents.
Funding amount included a
$10,000 contract with the Lake
Forest Chamber of Commerce
Item: 10
114
Phase Approval
Date
Funding
Amount
Summary
to assist with business
recruitment.
Phase 2 2/21/2023 $565,000 Second phase of CGCP.
Program was advertised
broadly to the public. Staff and
HdL institute new vendor
agreement system and
establish new program
guidelines to enhance the
integrity of the program. $25
gift card increment is removed
to mitigate fee costs.
Phase 3 8/15/2023 $565,000 Third phase of funding.
Marketed broadly to the public.
Pursuant to the CGCP, residents and visitors can buy gift cards in increments of $50 or $100. The gift cards are delivered electronically and can be used at any of the 86-90 participating Lake Forest businesses. The City covers the cost of the bonus card, plus the fees associated with card issuance. Table 2 below provides a breakdown of fees related to gift card issuance.
Table 2: CGCP Fees Paid to Yiftee
Fee Type Per Card Fee Amount
Fee for Issuance of Original Gift Card $1, plus 5% of card value Fee for Issuance of BOGO Gift Card $1
On October 3, 2023, the City Council directed staff to return at a subsequent meeting with the contract documents necessary to begin a fourth funding phase for the CGCP (Attachment 2).
DISCUSSION:
In response to the City Council’s request to continue funding for the CGCP, staff have prepared the necessary contract documents for City Council consideration.
To establish a fourth funding phase, the City Council would need to direct the Item: 10
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City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee (Attachment 3). In addition, the City Council would need to allocate SEIP funds to support the costs of the new funding phase. A budget resolution authorizing $565,000 towards the fourth funding phase of the CGCP is attached for City Council consideration (Attachment 4). The attached BOGO Campaign Quickstart Agreement with Yiftee includes the provision of gift cards in increments of $50 and $100 with a three-card maximum purchase cap. These are the same card increments and purchase limit used for the third phase of CGCP funding. The City’s SEIP funding categories include sufficient funding to support a fourth phase of funding for the CGCP.
The City Attorney’s Office has reviewed and approved the attached BOGO Campaign Quickstart Agreement with Yiftee as to form (Attachment 3). If the City Council directs the City Manager to enter into this agreement, the City Council will also need to consider the attached budget resolution, which would appropriate $565,000 from the City’s General Fund to cover the costs of the additional funding phase (Attachment 4).
FISCAL IMPACT:
Authorizing the attached Resolution would appropriate $565,000 to the City’s General Fund in the 2023-2025 Operating Budget to cover the costs of the proposed BOGO Campaign Quickstart Agreement with Yiftee Inc.
ATTACHMENTS:
1. Customer Card Agreement with Yiftee, Inc.
2. Minute Excerpt from October 3, 2023, City Council Meeting
3. Proposed BOGO Campaign Quickstart Agreement with Yiftee, Inc.
4. Proposed Resolution Appropriating $565,000 for Community Gift Card Program
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Adrian Grijalva, Economic Development/Housing Manager Approved By: Debra Rose, City Manager
Item: 10
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ATTACHMENT 1
Item: 10
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Community Card Customer Agreement
THIS AGREEMENT (the “Agreement”) is made effective as of __________, 2022 (the “Effective Date”) by and between Yiftee Inc., a Delaware corporation, with an address at 325 Sharon Park Drive #215, Menlo Park, CA 94025 (“Yiftee”) and _____________________________________ with an address at _________________________________________(“Customer”). The parties agree a follows:
1. Definitions.
1.1 “Merchant” means a merchant, prospect or other contact that may be using or desire to use Yiftee Services to redeem eGifts.
1.2 “Participant” means a Merchant who has opted to participate in a Community Card by running an Activation Card and agreeing to the Merchant Agreement.
1.3 “Yiftee Services” means Yiftee’s gift-giving platform. It is the technology foundation for Community Cards.
1.4 “Purchaser” means a person or entity that purchases or redeems eGifts.
1.5 “eGift” means a digital virtual gift voucher used as payment for goods or services at a Participant.
1.6 “Offer” or “Offers” mean specific benefits that Participants provide to consumers who use their Community Cards in their store, as determined by the Participants and posted on their eGift Card web page.
2. Merchant Enrollment.
2.1 Merchant Enrollment Obligations
(a) Customer will collect a set of Merchants who have elected to participate in the Yiftee Services.
Merchants must all be located in the same state in the USA, due to varying gift card laws by state. Each Merchant must agree to the Yiftee Community Card Merchant Agreement located on the Yiftee.com website. Merchants who have not agreed to the Merchant Agreement will not be able to utilize the Yiftee Services to redeem eGifts. Customer will upload into the Yiftee Services or provide the names of the Merchants who intend to participate to Yiftee. Upon the agreed upon launch date, the billing for the Yiftee Services will begin (“Commencement Date”). This billing will include the agreed-upon cost for each Participant or group thereof as defined in Appendix A. (b) Yiftee will provide to Customer or directly to Merchants, upon receipt of the set of Merchant names in 2.1a, a set of unique Activation Cards to be run by each Merchant. Customer will inform Merchants of their individual Activation Card and provide instructions on its use. Additionally, Customer will inform Merchants that running the Activation Card implies consent to the Merchant Agreement located on the Yiftee.com website.
(c) As Merchants run the Activation Cards, they will be included in the set of Merchants enabled to participate in the Yiftee Services, i.e. the Participants. Participant may also post their Offers to be available for eGift Card holders who redeem gifts in their stores. 100 Civic Center Dr., Lake Forest, CA 92630
City of Lake Forest
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 October 17, 2022
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(d) Yiftee will bill Customer or Merchants as described in Appendix A. Customer can add or remove Participants and fees will be adjusted accordingly, if applicable. There will be no retroactive adjustments allowed by Yiftee (that is, a cancelled Participant’s billing obligation will result in that Participant’s cost to Customer, as defined in Appendix A, to be eliminated beginning only on the next annual billing cycle).
A Participant may be added to the list of Participants at any time (“Enrollment Time”), with billing adjustment for said Participant to begin immediately and to be included in the current month’s billing. (e) Each party shall comply with good, ethical and moral business practices and all applicable laws and regulations in engaging in any activities here under.
(f) Fees and payment terms applicable to the subject matter here under shall be as set forth in Appendix A. Customer is not entitled to compensation other than what is described in Appendix A. (g) Customer is responsible and liable for any disputes or liability arising out of its relationships with Merchants and Participants, except with respect to any liability of Yiftee under this agreement.
2.2 Yiftee Materials.
Yiftee may provide Customer with certain materials for use in conjunction with promoting the Yiftee Services here under (“Yiftee Materials”). No rights or licenses, express or implied, are granted in those Yiftee Materials or otherwise, except as expressly and unambiguously set forth in this Agreement.
2.3 Limited Licenses.
Subject to the terms and conditions of this Agreement, Yiftee hereby grants to Customer, a non- exclusive, non-transferable, non-assignable, non-sublicensable right and license to access and use the Yiftee Services and Yiftee Materials solely for the purposes of Customer’s performance of this Agreement.
2.4 Trademark License.
Subject to the terms and conditions of this Agreement, Yiftee hereby grants Customer and Customer hereby grants Yiftee a non-exclusive, non-transferable, non-assignable, non-sublicensable, royalty-free license to use Yiftee’s or Customer’s name, trade names, trademarks, service marks, and logos (collectively, a party’s “Marks”) solely in connection with Customer’s and Yiftee’s promotion and marketing of the Yiftee Services, subject to written usage guidelines, if any, made mutually available.
3. Ownership. As between the parties, Yiftee owns all right, title and interest in and to the Yiftee Services, Yiftee’s Marks and the Yiftee Materials. Customer owns all right, title and interest in and to Customer’s Marks.
4. Warranties Disclaimer. YIFTEE AND ITS LICENSORS MAKE NO WARRANTIES TO CUSTOMER,
EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIM ALL IMPLIED WARRANTIES OF MERCHANTABILITY,
NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL WARRANTIES ARISING OUT OF USAGE OR TRADE, COURSE OF DEALING AND COURSE OF PERFORMANCE.
5. Liability Limitation. EXCEPT FOR LIABILITY ARISING UNDER SECTION 7, NEITHER PARTY (NOR ITS
LICENSORS) WILL BE LIABLE OR OBLIGATED WITH RESPECT TO ANY SUBJECT MATTER OF THIS
AGREEMENT OR UNDER ANY CONTRACT, TORT, STRICT LIABILITY OR OTHER LEGAL OR EQUITABLE
THEORY, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHATSOEVER, FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY, PUNITIVE, RELIANCE OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA OR USE AND IN NO EVENT SHALL EITHER PARTY’S DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 10
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LIABILITY EXCEED THE GREATER OF $500 OR THE AMOUNTS PAID AND/OR PAYABLE BY YIFTEE TO
CUSTOMER (AND/OR BY CUSTOMER TO YIFTEE, IF PAYMENTS ARE PAYABLE BY CUSTOMER TO YIFTEE IN ACCORDANCE WITH PROPOSAL) HEREUNDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE APPLICABLE CLAIM.
6. Term and Termination.
6.1 Term. This Agreement shall be effective as of the Effective Date and shall continue in full force on an annual period from the Effective Date, and thereafter shall automatically renew annually, unless and until either party terminates this Agreement pursuant to Section 6.2.
6.2 Termination.
(a) Either party may, at its option, terminate this Agreement upon thirty (30) days written notice to the other party for any reason or for no reason whatsoever. (b) Either party may terminate this Agreement if the other party materially breaches a term of this Agreement and fails to cure such breach within fifteen (15) days after receipt of written notice of such breach from the non-breaching party.
(c) Participants are obligated to honor all outstanding eGifts issued by Yiftee for the entire duration of those eGift's validity periods. Termination does not relieve Participants from honoring conditions outlined in the Merchant Agreement.
6.3 Effect of Termination. Upon any termination: (a) Customer shall immediately cease all promotion of the Yiftee Services and shall immediately return to Yiftee, or at the option of Yiftee, destroy, all Confidential Information (as defined below) of Yiftee disclosed to Customer, Yiftee Materials, and any Yiftee Services, hardware and software provided to Customer here under, (b) Yiftee shall immediately return to Customer, or at the option of Customer, destroy, all Confidential Information of Customer disclosed to Yiftee here under, and (c) all licenses granted under this Agreement shall immediately cease. The following Sections shall survive termination and remain in effect 1, 3, 4, 5, 6.3, 7 and 8. Any termination of this Agreement shall be without prejudice to any other rights or remedies available under this Agreement or at law.
7. Confidentiality. Because of this Agreement, the parties may have access to information that is confidential to the disclosing party (“Confidential Information”). Confidential Information shall include, without limitation, Purchaser lists and information relating to the parties’ products and pricing and all information designated as confidential by the disclosing party at the time of disclosure. A party’s Confidential Information shall not include any information which (i) becomes generally publicly available through no wrongful act or omission of the receiving party; (ii) is lawfully acquired by the receiving party from a third party without any breach of a confidentiality obligation; or (iii) is independently developed without use of or reference to the disclosing party’s Confidential Information. Each party agrees to maintain the confidentiality of the other party’s Confidential Information using the same degree of care that it uses with regard to its confidential information of like nature, but in no event less than reasonable care, and to protect as a trade secret any portion of the other party’s Confidential Information by preventing any unauthorized copying, use, distribution, installation or transfer of possession of such information. If required by law, the receiving party may disclose Confidential Information of the disclosing party, but will give adequate prior notice of such disclosure to the disclosing party to permit the disclosing party to intervene and to request protective orders or other confidential treatment therefor. The parties acknowledge that money damages will not be an adequate DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 10
120
remedy if this Section 7 is breached and, therefore, either party may, in addition to any other legal or equitable remedies, seek an injunction or other equitable relief against such breach or threatened breach without the necessity of posting any bond or surety.
8. Non-solicitation
During the term of this Agreement, neither party will (on behalf of itself or any other person or entity) solicit any Purchaser or Merchant of the other party to restrict, limit, or terminate such Purchaser’s or Merchant’s participation in the other party’s products and services.
9. Miscellaneous
9.1 Choice of Law. This contract shall be governed by and construed in accordance with the laws of the State of California, without regard to the provisions of the conflict of laws thereof. The parties will resolve any disputes in the state or federal courts located in Santa Clara County, California, to whose exclusive jurisdiction and venue they irrevocably submit. Notwithstanding anything to the contrary, either party may pursue injunctive or other equitable relief in any court of competent jurisdiction.
9.2 Notices. Any notice or other communication required or permitted in this Agreement shall be in writing and shall be deemed to have been duly given on the day of service if served personally or by facsimile transmission with confirmation, or three (3) days after mailing if mailed by First Class mail, registered or certified, postage prepaid, and addressed to the respective parties at the addresses set forth above, or at such other addresses as may be specified by either party pursuant to the terms and provisions of this section.
9.3 Assignment. Customer may not assign or otherwise transfer, without the prior written consent of Yiftee, its rights, duties or obligations under this Agreement to any person or entity, in whole or in part. Yiftee may freely assign or otherwise transfer this Agreement in connection with the sale of all or substantially all of its business or assets. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns.
9.4 Severability. Any provision of this Agreement that is determined to be unenforceable or unlawful shall not affect the remainder of the Agreement and shall be severable therefrom, and the unenforceable or unlawful provision shall be limited or eliminated to the minimum extent necessary to that this Agreement shall otherwise remain in full force and effect and enforceable.
9.5 Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all prior agreements between them, whether written or oral, with respect to the subject matter hereof, and may not be amended, modified or provision hereof waived, except in a writing signed by the parties hereto. No waiver by either party, whether express or implied, of any provision of this Agreement, or of any breach thereof, shall constitute a continuing waiver of such provision or a breach or waiver of any other provision of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
Customer (Print): YIFTEE, INC.
By: By:
Name, Title: Name, Title: Donna Novitsky, Yiftee CEO City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Approved as to Form:
Best Best & Krieger LLP, City Attorney
Attest:
Lisa Berglund, City Clerk
Item: 10
121
Community Card Customer Agreement
APPENDIX A
Pricing
Customer and Participants are not required to pay Yiftee a subscription fee or a revenue share. Yiftee does not take a percentage of the cards that are redeemed in the Participants’ stores.
Charges:
Purchasers pay the face value of the card plus a $1+5% of the eGift Card value eDelivery fee at the time of purchase. Bulk purchases of one thousand dollars ($1000) or more, and enterprise accounts may qualify for a reduced eDelivery fee by depositing funds into their Yiftee eGifting accounts by check or ACH and disabling credit cards.
Participants pay Mastercard processing fees for a card-not-present (CNP) transaction upon redemption.
Yiftee does not control these fees, they are set by the Merchant Acquirer who is their credit card processor.
Subject to applicable laws, Yiftee will implement a monthly maintenance fee on eGift Cards that have been inactive (i.e. no spending on the Card) for periods of greater than 12 months. This will be made clear to cardholders on the face of the eGift Card when implemented, as is required by law.
Yiftee eGift Cards do not generally expire. Subject to applicable laws, in some cases eGift Cards given by corporations or merchants as promotions, rewards and awards may have expiration dates. In the case of eGift Cards expiring, Yiftee retains 10% of the original eGift Card value not to exceed the remaining unspent funds and refunds the balance to the purchaser’s Yiftee eGift Card account. eDelivery fees are not refunded.
Participants may choose, at their discretion, to post Offers to encourage Purchasers to use their Community Cards in their stores.
Participants may choose, at their discretion, to offer rebates as fund raisers to local groups such as schools, churches and other non-profits. Such programs are an incentive for the local groups to sell Community Cards to their members, and for the Purchasers to use them in specific stores who are offering rebates. Yiftee will work with the Participants and Purchasers to execute such programs.
No tipping is allowed on Yiftee eGift Cards.
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 10
122
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Yiftee Comm Card BOGO Campaign Quickstart
(Please complete sections in orange)
Community and Campaign Name: (e.g., COVID Recovery 2021) _________________________ Contact Name: __________________________
eMail: ________________________ Phone: ________________________ Campaign Start date: ____________ Stop date: “while supplies last” or date: _________ Campaign budget: $_______________ Yiftee must receive funds by check or ACH (minimum $2500) pre-launch to pay for bonus gifts. Promotion will automatically cease when funds run out. Optional alert when balance drops to a certain level. Alert at amount: $_______ Offer description/banner copy: check A, B or C below and specify amounts. Please create a banner using this copy (760 x 100, example on pg 2).
_____ A. 50% or 100% match any value, example: Buy a card for any value $10-$125 and get a matching value bonus card. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days. Purchased card range: $______ to $______. Match level (check one): ___ 50% or ____ 100%. Limit: ______ or none. Expires after # days: _____ or date: _________. _____ B. Total shopping cart value, example: Get a $20 bonus gift for every $80 you spend. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days.
Get a $_____ bonus gift for every $_____ you spend. Limit: ______ or none. Expires after # days: _____ or date: __________.
_____ C. Specific price points, example: Buy $25 and get a $10 bonus gift; buy $50 and get a $20 bonus gift; buy $100 and get a $40 bonus gift. Limit X bonus cards per purchaser. Available while supplies last.
Bonus cards must be used in X days. (1-5 levels allowed, only specific price points) Buy $______, Get $_____; Buy $______, Get $_____; Buy $______, Get $_____. Limit: ______ or none. Expires after # days: _____ or date: _________.
Optional limits: You can define a limit of 1,2,3,4,5,9, or 10 bonus gifts per purchaser, or $50, $125, $300 total bonus gift value per purchaser (irrespective of recipients). Only those values are available. Limit applies to entire campaign duration, restarts for new campaigns.
Buyer $1+5% eDelivery fee: Who pays buyer eDelivery fee, ____ you or ____ buyer (check one) Bonus gift $1 eDelivery fee and customer eD fees (if elected) paid out of funds on deposit.
Refunds: Purchasers may contact [email protected] for refunds but Yiftee will retain the eDelivery fee regardless of who paid it to cover costs.
Bonus Card expiration: _____ days from card issue or a specific date: _____________. When gifts expire, Yiftee returns the unused amount to Community, less restocking fee which is the lesser of 10% of the original bonus gift value or the remaining unused amount of the gift.
Lake Forest Shop and Dine Card
Tim Campbell
[email protected]
(424) 228-8517, x. 1140
11/30/2022
While supplies last
150,000
50,000
x
25 25
50 50
100
100
2 180
x
180
DocuSign Envelope ID: CCFB85DD-8EDD-4955-9645-C036FC5AC547 Item: 10
123
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Bonus gift message (255 char limit, example): Thank you for purchasing _________________. Enjoy this bonus gift - designed to support our independent restaurants and retailers. To spur the economy quickly, this bonus gift will expire _____________. Make any changes you want or write a different message here, but please stay within character limit.
Bonus gift signature (25 char limit, who it is from): ____________________________________.
Campaign changes are not allowed once campaign has been launched. Yiftee requires a minimum of 48 hrs from signed Quickstart to implement; funding and banner must have been received prior to implementation. Minimum 1 week in between campaigns to avoid confusion.
Bonus gift terms: The terms including expiration, bonus value and limits (if applicable) should be clearly stated on your web site, marketing materials and in the banner on the Yiftee gift purchase page. Please submit all planned advertising of the program for Yiftee review prior to launch. We want to make sure that all restrictions and terms are clearly articulated in the material that advertises the program. Do not begin marketing prior to campaign start date. If marketing starts prior to campaign start date, Yiftee reserves the right to deliver bonus gifts to early purchasers once the campaign begins.
Required Images:
Please provide a 760x100 pixel banner that clearly states your promo language such as Gift card 300 x 200 pixels minimum:
We can use your regular card image, or you can provide something custom. We recommend not a complete change so as not to confuse merchants, but you could add a BONUS indication.
Fee for promotion: Program Fee: waived (normally $100/location) eDelivery fee: $1/gift sent, deposited in advance of campaign start by check or ACH, along with gift funds.
Restocking fees for expired bonus gifts as described above.
Accepted on behalf of Community Yiftee, Inc.
Signature ________________________________
Print____________________________________ Raquel N. López, Marketing & Communications Manager
Date_____________________________________
Receive a $25 Bonus Gift for Every $50 You Spend.
Offer expires 8/31/2020, available while supplies last. Limit 4/purchaser.
the Lake Forest Shop and Dine Card
6 months after purchase
City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: CCFB85DD-8EDD-4955-9645-C036FC5AC547 Item: 10
124
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Yiftee Comm Card BOGO Campaign Quickstart
(Please complete sections in orange)
Community and Campaign Name: (e.g., COVID Recovery 2021) _________________________ Contact Name: __________________________
eMail: ________________________ Phone: ________________________ Campaign Start date: ____________ Stop date: “while supplies last” or date: _________ Campaign budget: $_______________ Yiftee must receive funds by check or ACH (minimum $2500) pre-launch to pay for bonus gifts. Promotion will automatically cease when funds run out. Optional alert when balance drops to a certain level. Alert at amount: $_______ Offer description/banner copy: check A, B or C below and specify amounts. Please create a banner using this copy (760 x 100, example on pg 2).
_____ A. 50% or 100% match any value, example: Buy a card for any value $10-$125 and get a matching value bonus card. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days. Purchased card range: $______ to $______. Match level (check one): ___ 50% or ____ 100%. Limit: ______ or none. Expires after # days: _____ or date: _________. _____ B. Total shopping cart value, example: Get a $20 bonus gift for every $80 you spend. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days.
Get a $_____ bonus gift for every $_____ you spend. Limit: ______ or none. Expires after # days: _____ or date: __________.
_____ C. Specific price points, example: Buy $25 and get a $10 bonus gift; buy $50 and get a $20 bonus gift; buy $100 and get a $40 bonus gift. Limit X bonus cards per purchaser. Available while supplies last.
Bonus cards must be used in X days. (1-5 levels allowed, only specific price points) Buy $______, Get $_____; Buy $______, Get $_____; Buy $______, Get $_____. Limit: ______ or none. Expires after # days: _____ or date: _________.
Optional limits: You can define a limit of 1,2,3,4,5,9, or 10 bonus gifts per purchaser, or $50, $125, $300 total bonus gift value per purchaser (irrespective of recipients). Only those values are available. Limit applies to entire campaign duration, restarts for new campaigns.
Buyer $1+5% eDelivery fee: Who pays buyer eDelivery fee, ____ you or ____ buyer (check one) Bonus gift $1 eDelivery fee and customer eD fees (if elected) paid out of funds on deposit.
Refunds: Purchasers may contact [email protected] for refunds but Yiftee will retain the eDelivery fee regardless of who paid it to cover costs.
Bonus Card expiration: _____ days from card issue or a specific date: _____________. When gifts expire, Yiftee returns the unused amount to Community, less restocking fee which is the lesser of 10% of the original bonus gift value or the remaining unused amount of the gift.
Lake Forest shop and Dine Card
Tim Campbell
[email protected]
(424) 228-8517 x 1140
1/18/2022
While supplies last
175,000
50,000
x
25 25
50 50
100
100
2 180
x
180
DocuSign Envelope ID: 75222A5F-5642-4F4F-96D9-2D7ED8447061 Item: 10
125
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Bonus gift message (255 char limit, example): Thank you for purchasing _________________. Enjoy this bonus gift - designed to support our independent restaurants and retailers. To spur the economy quickly, this bonus gift will expire _____________. Make any changes you want or write a different message here, but please stay within character limit.
Bonus gift signature (25 char limit, who it is from): ____________________________________.
Campaign changes are not allowed once campaign has been launched. Yiftee requires a minimum of 48 hrs from signed Quickstart to implement; funding and banner must have been received prior to implementation. Minimum 1 week in between campaigns to avoid confusion.
Bonus gift terms: The terms including expiration, bonus value and limits (if applicable) should be clearly stated on your web site, marketing materials and in the banner on the Yiftee gift purchase page. Please submit all planned advertising of the program for Yiftee review prior to launch. We want to make sure that all restrictions and terms are clearly articulated in the material that advertises the program. Do not begin marketing prior to campaign start date. If marketing starts prior to campaign start date, Yiftee reserves the right to deliver bonus gifts to early purchasers once the campaign begins.
Required Images:
Please provide a 760x100 pixel banner that clearly states your promo language such as Gift card 300 x 200 pixels minimum:
We can use your regular card image, or you can provide something custom. We recommend not a complete change so as not to confuse merchants, but you could add a BONUS indication.
Fee for promotion: Program Fee: waived (normally $100/location) eDelivery fee: $1/gift sent, deposited in advance of campaign start by check or ACH, along with gift funds.
Restocking fees for expired bonus gifts as described above.
Accepted on behalf of Community Yiftee, Inc.
Signature ________________________________
Print____________________________________ Raquel N. López, Marketing & Communications Manager
Date_____________________________________
Receive a $25 Bonus Gift for Every $50 You Spend.
Offer expires 8/31/2020, available while supplies last. Limit 4/purchaser.
the Lake Forest Shop & Dine Gift Card
6 months after purchase
City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: 75222A5F-5642-4F4F-96D9-2D7ED8447061 1/23/2023
Item: 10
126
DocuSign Envelope ID: 75222A5F-5642-4F4F-96D9-2D7ED8447061 Item: 10
127
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Item: 10
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/0/1/2/3/4/5/6/7/i255/9/7/10/11/12/1/13/11/i255/14/0/15/i255/16/0/9/17/0/18/9/16/19/20/21/22/23/19/23/21/24/25/19/26/24/25/20/19/27/26/24/9/28/29/26/30/16/17/24/29 Item: 10
130
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Yiftee Comm Card BOGO Campaign Quickstart
(Please complete sections in orange)
Community and Campaign Name: (e.g., COVID Recovery 2021) _________________________ Contact Name: __________________________
eMail: ________________________ Phone: ________________________ Campaign Start date: ____________ Stop date: “while supplies last” or date: _________ Campaign budget: $_______________ Yiftee must receive funds by check or ACH (minimum $2500) pre-launch to pay for bonus gifts. Promotion will automatically cease when funds run out. Optional alert when balance drops to a certain level. Alert at amount: $_______ Offer description/banner copy: check A, B or C below and specify amounts. Please create a banner using this copy (760 x 100, example on pg 2).
_____ A. 50% or 100% match any value, example: Buy a card for any value $10-$125 and get a matching value bonus card. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days. Purchased card range: $______ to $______. Match level (check one): ___ 50% or ____ 100%. Limit: ______ or none. Expires after # days: _____ or date: _________. _____ B. Total shopping cart value, example: Get a $20 bonus gift for every $80 you spend. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days.
Get a $_____ bonus gift for every $_____ you spend. Limit: ______ or none. Expires after # days: _____ or date: __________.
_____ C. Specific price points, example: Buy $25 and get a $10 bonus gift; buy $50 and get a $20 bonus gift; buy $100 and get a $40 bonus gift. Limit X bonus cards per purchaser. Available while supplies last.
Bonus cards must be used in X days. (1-5 levels allowed, only specific price points) Buy $______, Get $_____; Buy $______, Get $_____; Buy $______, Get $_____. Limit: ______ or none. Expires after # days: _____ or date: _________.
Optional limits: You can define a limit of 1,2,3,4,5,9, or 10 bonus gifts per purchaser, or $50, $125, $300 total bonus gift value per purchaser (irrespective of recipients). Only those values are available. Limit applies to entire campaign duration, restarts for new campaigns.
Buyer $1+5% eDelivery fee: Who pays buyer eDelivery fee, ____ you or ____ buyer (check one) Bonus gift $1 eDelivery fee and customer eD fees (if elected) paid out of funds on deposit.
Refunds: Purchasers may contact [email protected] for refunds but Yiftee will retain the eDelivery fee regardless of who paid it to cover costs.
Bonus Card expiration: _____ days from card issue or a specific date: _____________. When gifts expire, Yiftee returns the unused amount to Community, less restocking fee which is the lesser of 10% of the original bonus gift value or the remaining unused amount of the gift.
Lake Forest Shop & Dine Community Gift Card
Tim Campbell
[email protected]
(424) 228-8517, x. 1140
5/22/2023
While supplies last
564,000
100,000
x
50 50
100
100
2 180
x
180
DocuSign Envelope ID: 9007C5A9-92C7-4CF2-B412-35DA1D28E898 Item: 10
131
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Bonus gift message (255 char limit, example): Thank you for purchasing _________________. Enjoy this bonus gift - designed to support our independent restaurants and retailers. To spur the economy quickly, this bonus gift will expire _____________. Make any changes you want or write a different message here, but please stay within character limit.
Bonus gift signature (25 char limit, who it is from): ____________________________________.
Campaign changes are not allowed once campaign has been launched. Yiftee requires a minimum of 48 hrs from signed Quickstart to implement; funding and banner must have been received prior to implementation. Minimum 1 week in between campaigns to avoid confusion.
Bonus gift terms: The terms including expiration, bonus value and limits (if applicable) should be clearly stated on your web site, marketing materials and in the banner on the Yiftee gift purchase page. Please submit all planned advertising of the program for Yiftee review prior to launch. We want to make sure that all restrictions and terms are clearly articulated in the material that advertises the program. Do not begin marketing prior to campaign start date. If marketing starts prior to campaign start date, Yiftee reserves the right to deliver bonus gifts to early purchasers once the campaign begins.
Required Images:
Please provide a 760x100 pixel banner that clearly states your promo language such as Gift card 300 x 200 pixels minimum:
We can use your regular card image, or you can provide something custom. We recommend not a complete change so as not to confuse merchants, but you could add a BONUS indication.
Fee for promotion: Program Fee: waived (normally $100/location) eDelivery fee: $1/gift sent, deposited in advance of campaign start by check or ACH, along with gift funds.
Restocking fees for expired bonus gifts as described above.
Accepted on behalf of Community Yiftee, Inc.
Signature ________________________________
Print____________________________________ Donna Novitsky, CEO
Date_____________________________________
Receive a $25 Bonus Gift for Every $50 You Spend.
Offer expires 8/31/2020, available while supplies last. Limit 4/purchaser.
the Lake Forest Shop and Dine Card
180 days after purchase
City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: 9007C5A9-92C7-4CF2-B412-35DA1D28E898 5/2/2023
Item: 10
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DocuSign Envelope ID: 9007C5A9-92C7-4CF2-B412-35DA1D28E898 Item: 10
133
ATTACHMENT 2
Item: 10
134
UNOFFICIAL DRAFT MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
OCTOBER 3, 2023
______________________________________________________________________
6. STRATEGIC ECONOMIC INVESTMENT PROGRAM UPDATE
Assistant City Manager Neves introduced this item and invited Deputy City Manager McGovern to provide a presentation. No public comment was offered.
City Council Members Yu, Tettemer and Voigts expressed interest in further extending funding for the City’s BOGO gift card program considering the upcom ing
holiday shopping season. Assistant City Manager Neves informed the City Council that staff will return to the City Council with a recommended appropriation on the program before the first City Council meeting in November.
ACTION: 1. A report summarizing the success of the City’s Strategic Economic Investment Program was received and filed. 2. Staff was directed to return to the Audit Committee to discuss potential adjustments to the Strategic Economic Investment Program spending categories.
Item: 10
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ATTACHMENT 3
Item: 10
136
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Yiftee Comm Card BOGO Campaign Quickstart
(Please complete sections in orange)
Community and Campaign Name: (e.g., COVID Recovery 2021) _________________________ Contact Name: __________________________
eMail: ________________________ Phone: ________________________ Campaign Start date: ____________ Stop date: “while supplies last” or date: _________ Campaign budget: $_______________ Yiftee must receive funds by check or ACH (minimum $2500) pre-launch to pay for bonus gifts. Promotion will automatically cease when funds run out. Optional alert when balance drops to a certain level. Alert at amount: $_______ Offer description/banner copy: check A, B or C below and specify amounts. Please create a banner using this copy (760 x 100, example on pg 2).
_____ A. 50% or 100% match any value, example: Buy a card for any value $10-$125 and get a matching value bonus card. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days. Purchased card range: $______ to $______. Match level (check one): ___ 50% or ____ 100%. Limit: ______ or none. Expires after # days: _____ or date: _________. _____ B. Total shopping cart value, example: Get a $20 bonus gift for every $80 you spend. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days.
Get a $_____ bonus gift for every $_____ you spend. Limit: ______ or none. Expires after # days: _____ or date: __________.
_____ C. Specific price points, example: Buy $25 and get a $10 bonus gift; buy $50 and get a $20 bonus gift; buy $100 and get a $40 bonus gift. Limit X bonus cards per purchaser. Available while supplies last.
Bonus cards must be used in X days. (1-5 levels allowed, only specific price points) Buy $______, Get $_____; Buy $______, Get $_____; Buy $______, Get $_____. Limit: ______ or none. Expires after # days: _____ or date: _________.
Optional limits: You can define a limit of 1,2,3,4,5,9, or 10 bonus gifts per purchaser, or $50, $125, $300 total bonus gift value per purchaser (irrespective of recipients). Only those values are available. Limit applies to entire campaign duration, restarts for new campaigns.
Buyer $1+5% eDelivery fee: Who pays buyer eDelivery fee, ____ you or ____ buyer (check one) Bonus gift $1 eDelivery fee and customer eD fees (if elected) paid out of funds on deposit.
Refunds: Purchasers may contact [email protected] for refunds but Yiftee will retain the eDelivery fee regardless of who paid it to cover costs.
Bonus Card expiration: _____ days from card issue or a specific date: _____________. When gifts expire, Yiftee returns the unused amount to Community, less restocking fee which is the lesser of 10% of the original bonus gift value or the remaining unused amount of the gift.
Lake Forest Shop & Dine Community Gift Card
Tim Campbell
[email protected]
(424) 228-8517, x. 1140
10/24/2023
While supplies last
564,000
150,000
x
50 50
100
100
3 180
x
180
Item: 10
137
www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Bonus gift message (255 char limit, example): Thank you for purchasing _________________. Enjoy this bonus gift - designed to support our independent restaurants and retailers. To spur the economy quickly, this bonus gift will expire _____________. Make any changes you want or write a different message here, but please stay within character limit.
Bonus gift signature (25 char limit, who it is from): ____________________________________.
Campaign changes are not allowed once campaign has been launched. Yiftee requires a minimum of 48 hrs from signed Quickstart to implement; funding and banner must have been received prior to implementation. Minimum 1 week in between campaigns to avoid confusion.
Bonus gift terms: The terms including expiration, bonus value and limits (if applicable) should be clearly stated on your web site, marketing materials and in the banner on the Yiftee gift purchase page. Please submit all planned advertising of the program for Yiftee review prior to launch. We want to make sure that all restrictions and terms are clearly articulated in the material that advertises the program. Do not begin marketing prior to campaign start date. If marketing starts prior to campaign start date, Yiftee reserves the right to deliver bonus gifts to early purchasers once the campaign begins.
Required Images:
Please provide a 760x100 pixel banner that clearly states your promo language such as Gift card 300 x 200 pixels minimum:
We can use your regular card image, or you can provide something custom. We recommend not a complete change so as not to confuse merchants, but you could add a BONUS indication.
Fee for promotion: Program Fee: waived (normally $100/location) eDelivery fee: $1/gift sent, deposited in advance of campaign start by check or ACH, along with gift funds.
Restocking fees for expired bonus gifts as described above.
Accepted on behalf of Community Yiftee, Inc.
Signature ________________________________
Print____________________________________ Donna Novitsky, CEO
Date_____________________________________
Receive a $25 Bonus Gift for Every $50 You Spend.
Offer expires 8/31/2020, available while supplies last. Limit 4/purchaser.
the Lake Forest Shop and Dine Card
6 months after purchase
City of Lake Forest
Debra Rose, City Manager
Item: 10
138
5 2
3 8
7 ATTACHMENT 4
Item: 10
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5 2
3 8
7 RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING
THE 2023-2025 OPERATING BUDGET; AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2023-24
WHEREAS, the 2023-2025 Operating Budget and the appropriations for Fiscal Year 2023-24 were adopted by the City Council on June 20, 2023; and WHEREAS, modifications are now required as a result of changes during Fiscal Year 2023-24.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Section 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action. (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.
Section 2. The General Fund is amended to increase appropriations for Fiscal Year 2023-24 as demonstrated in Exhibit A.
Section 3. That, for FY 2023-24, the Director of Finance is hereby authorized to move appropriations between line items within departmental budgets in concurrence with Department Directors.
Section 4. That for FY 2023-24, the City Manager is hereby authorized to transfer appropriations from one department to another or between funds within the Operating Budget with notification to the City Council Audit Committee.
Section 5. That for FY 2023-24, the City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.
Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
Item: 10
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5 2
3 8
7 PASSED, APPROVED AND ADOPTED this 17th day of October 2023, by the following vote, to wit:
ATTEST:
DOUG CIRBO
MAYOR
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
MATTHEW RICHARDSON
CITY ATTORNEY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2023- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the 17th day of October 2023, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
LISA BERGLUND
CITY CLERK
Item: 10
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5 2
3 8
7 EXHIBIT A
AMENDMENT TO 2023-2025
OPERATING BUDGET
FISCAL YEAR 2023-24
APPROPRIATIONS
General Fund Operating Appropriations
Expenditure
Major Program
Area
Current
Budget
Increase
(Decrease) Amended
Budget
Community Vitality &
Engagement 2,116,135 565,000 $2,681,135
Item: 10
142
CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: Community Development
SUBJECT:
AN ORDINANCE OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 – PROPERTY MAINTENANCE, REVISING SECTION 6.14.002 – PUBLIC NUISANCES, DESIGNATED, AND ADDING SECTION 6.14.017 –
DEFINITIONS, TO THE LAKE FOREST MUNICIPAL CODE
RECOMMENDED ACTION(S):
Continue the public hearing on this item to the November 7, 2023, regularly scheduled City Council meeting.
EXECUTIVE SUMMARY:
This item is a staff-initiated ordinance adding a new Property Maintenance chapter to the Lake Forest Municipal Code (“LFMC”), amending the Nuisances section, and adding corresponding definitions. The proposed ordinance is intended to promote public health, safety, and welfare by proactively addressing conditions that may be detrimental to the community in accordance with General Plan Policy 2.3, which encourages the City to proactively address housing and neighborhood conditions that may be detrimental to public health. Staff is requesting that the City Council continue this item to the November 7, 2023, City Council meeting.
FISCAL IMPACT:
The recommended action has no fiscal impact.
ATTACHMENTS:
None.
Initiated By: Ron Santos, Senior Planner
Submitted By: Gayle Ackerman, Director of Community Development Approved By: Debra Rose, City Manager
Item: 11
143
CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: City Manager
SUBJECT:
STRATEGIC PLAN QUARTERLY UPDATE
RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
On June 20, 2023, the City Council approved the City’s Strategic Business Plan covering Fiscal Years 2023-24 through 2029-30 (“Strategic Plan”). The Strategic Plan includes the major goals established by the City Council and a series of initiatives that facilitate progress towards each goal. The Strategic Plan’s Implementation Matrix includes 80 initiatives (Attachment 1). Each initiative has been assigned a lead department and a description of the funding source. The Strategic Plan is updated every two years in conjunction with the development of the City’s two-year operating budget.
Each quarter, the City Manager’s Office provides an update to the City Council summarizing the progress made on the Strategic Plan during the preceding three months. This is the first quarterly report submitted to the City Council since the passage of the Strategic Plan earlier this year. Since the Strategic Plan’s inception on June 20, 2023, the City has either started, completed, or made substantial progress on 35 of the initiatives in the Implementation Matrix. 3 of the 80 initiatives have been completed. A complete progress report for the Year 1, Quarter 1 of the Strategic Plan is provided as Attachment 2.
BACKGROUND:
The City’s Strategic Plan was approved on June 20, 2023. The Strategic Plan was developed through a comprehensive public engagement process that included residents, each commission, and the City Council. The Strategic Plan includes three major goals:
Goal A - Our livable City is well-planned, attractive, and safe.
Item: 12
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Goal B – Our connected City is engaged, informed, and technologically current.
Goal C – Our healthy City government is sustainable and well-run with committed people.
The Strategic Plan’s Implementation Matrix includes 80 initiatives that are assigned to one of the three goals. Each of these initiatives facilitate progress towards one of the goals.
DISCUSSION:
The City Manager’s Office actively manages the City’s Strategic Plan, receiving periodic reports from departments to assess the progress made towards plan goals. Since the Strategic Plan’s inception earlier this year, the City has either started, completed, or made substantial progress on 35 of the initiatives in the Implementation Matrix. The overall progress made on the Strategic Plan is illustrated in Attachment 2. The City Manager’s Office has selected three completed Strategic Plan initiatives to highlight for this quarterly report (Table 1).
Table 1: Year 1, Q1 Strategic Plan Quarterly Report
Initiative Description Update
SP#25 -
Cavanaugh Park
Update Project –
Phase 1
Alterations to landscaping,
grade, and retaining wall
structure in response to
Neighborhood
Improvement Program
outreach.
Project is complete.
Alterations were made after
the Neighborhood
Improvement Task Force
received feedback from
neighborhood residents.
Alterations are intended to be
the first step in addressing
nuisance issues described by
residents.
SP#58 –
Passport
Issuance
Program
Relaunch passport service
provided by the City Clerk's
Office
The City of Lake Forest is
now a certified passport
acceptance facility. Passport
service went live on October
4, 2023. To utilize the
service, residents must make
an appointment online
through the City’s website.
Item: 12
145
Initiative Description Update
SP#66 – Online
Permitting
Configure and implement
online permitting and plan
check review for solar-
related permits.
Residents and businesses
may now submit solar-related
permits online and receive
virtual plan check services in
response. This new virtual
option provides convenience
for property owners and is
compliant with State law.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
1. 2023-24 – 2029-30 Strategic Plan
2. Strategic Plan Progress Report: Year 1, Q1
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Debra Rose, City Manager
Approved By: Debra Rose, City Manager
Item: 12
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ATTACHMENT 1
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ATTACHMENT 2
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Goal Initiative # Initiative Title Initiative/Project Description Lead Department Status Complete infrastructure projects that increase mobility and reduce congestion with Lake Forest Transportation Mitigation (LFTM) funds paid for by developments. ‐ Lake Forest Rd & Rancho Pkwy (LFTM) (24T05)
‐ El Toro Rd & Portola Pkwy/Santa Margarita Pkwy (LFTM) (PW2019‐03) ‐ Bake Pkwy & Irvine Blvd/Trabuco Rd (LFTM) (PW2019‐02) ‐ Bake Pkwy & Jeronimo Rd (LFTM) (PW2020‐04)
‐ Lake Forest Dr & Jeronimo Rd (LFTM) (24T06)
‐ Lake Forest Dr & Rockfield Blvd (LFTM) (PW2025‐03)
‐ Los Alisos & Rockfield (LFTM) (24T0Z)
Lake Forest Transportation
Mitigation Program
‐ Lake Forest Dr. & I‐5 ‐ not within City‐limits (LFTM/NITM) ‐ Bake Pkwy & Rockfield ‐ not within City‐limits (LFTM) Use Meadows Traffic Improvement Funds (MTIF) to manage impacts related to the Meadows development.
A SP#1
SP#2
Public Works
Public Works
Substantial Progress
Substantial Progress
Meadows Traffic Mitigation
Program
‐ Bake Pkwy/Baffin Bay Intersection Improvements (PW2020‐19) ‐ Bake Pkwy/Toledo Way Intersection Improvements (PW2020‐18)A Utilize developer‐funded Foothill Circulation Phasing Plan (FCPP) to make various transportation improvements that reduce congestion and improve traffic flow. ‐ Los Alisos Blvd/Muirlands Blvd Intersection Improvements (24T08) ‐ Jeronimo Rd Widening at El Toro Rd (PW2019‐08)
A
A
SP#3
SP#4
Foothill Circulation Phasing Plan ‐ El Toro Rd Raised Medians from Jeronimo Rd to Trabuco Rd (PW2020‐07) Public Works Public Works
Substantial Progress
Substantial Progress
Projects which increase mobility and implement new approaches to traffic circulation. ‐ Protective Permissive Left Turn Project (24T02)
New Traffic Circulation/Mobility ‐ Increase Bike Lanes in Lake Forest Projects ‐ Trabuco Rd Ascension Cemetery Left Turn Holding Pocket (24S03) Utilize grants and other transportation funds to complete traffic signal synchronization projects that provide more efficient traffic flow.
‐ Alton Pkwy (PW2020‐16)
‐ Lake Forest Dr (18T03)
‐ Portola Pkwy (PW2020‐15)
‐ Bake Pkwy and Rockfield Blvd (25T03)
A
A
SP#5
Sp#6
Traffic Signal Synchronization ‐ Irvine Blvd./Trabucco Rd (25T04) Public Works Public Works
Substantial Progress
Substantial Progress
Construct pavement rehabilitation projects to repair and maintain the quality of the roads (# PW 2021‐05A/B, # PW 2022‐05A/B, # PW 2023‐05A/B, # PW 2024‐05A/B, # PW 2025‐ 05A/B, # PW 2026‐05A/B, # PW 2027‐05A/B, # PW 2027‐8‐05A/B)(various projects to be changed upon CIP adoption)
Maintain "Good" Pavement
Condition of the City's Roads
Study intersections throughout the City to consider operational improvements, such as dedicated turn lanes and other traffic flow improvements.
Traffic Operational
Improvement Study &
Improvement Project
**"Traffic congestion" is the highest rated community concern in the 2023 Community Satisfaction Survey (pg. 6 & 32)**A SP#7 Public Works Not Started 1 Item: 12
195
Trail Connection from Nature Park to Meadows Development Trail System ‐ preliminary studies and concept.
**38% of residents would like to see more part amenities and additional trails was walking trails is a component of that category from 2023 Community Satisfaction Survey (pg. 6 & 32)**Nature Park to Meadows
A
A
SP#8
SP#9
Development Trail Connection Public Works
Public Works
Not Started
Started
‐Trabuco Road/Ascension Cemetery Left Turn Holding Pocket Addition (24S03) ‐Trabuco Asphalt Trail Rehabilitation Project (24P16)
‐Trabucco Road Resurfacing (24S01A)
**"Traffic congestion" is the highest rated community concern in the 2023 Community Satisfaction Survey (pg. 6 & 32)**
Procure private parking enforcement service to increase enforcement response and facilitate cleaner neighborhood streets and adjust staffing accordingly.
Trabuco Road Improvements
Parking Enforcement
**Parking issues remain a moderate to significant neighborhood concern for many residents in the 2023 Community Satisfaction Survey (pg. 48)** Installation of raised hardscaped medians would improve traffic safety. These locations include Trabuco Rd north of El Toro Rd, and on Rockfield Blvd south of Lake Forest Dr. (24S09)
Develop and implement programs to promote energy conservation in construction and transportation projects. Procure consultant to assist with implementing energy conservation and pollution reduction strategies.
A
A
A
SP#10
SP#11
SP#12
City Manager/Police Services
Public Works
Started
Substantial Progress
Started
Arterial Median Improvement
Project
General Plan Implementation Community Development
Procure consultant and conduct study related to current and projected demand for commercial and industrial uses.
Commercial & Industrial
Property Alignment Study
**Residents are interested in attracting new businesses, but concerned about impacts growth can have in 2023 Community Satisfaction Survey (pg. 20) Procure consultant to report on the City's current shopping center inventory and recommend transition or re‐tenant options based on shopper preferences and other economic trends.
A
A
SP#13
SP#14
Community Development
Economic Development
Not Started
Not Started
**Attracting new restaurants and stores is the most common specific suggestion residents provide when asked how the City can improve the community (pg. 5)** Effectuate the City's AFFH Implementation Plan, which includes landlord, tenant, and developer education.
Shopping Center Study
Affirmatively Furthering Fair
Housing
**Housing affordability and homelessness are key issues both businesses and residents cited in the 2023 Community Satisfaction Survey (pg. 5, 20‐21)** Market affordable housing opportunities to the community.
A
A
SP#15
SP#16
Community Development
Management Services
Substantial Progress
Substantial Progress
Affordable Housing
Opportunities Promotion
**Housing affordability and homelessness are key issues both businesses and residents cited in the 2023 Community Satisfaction Survey (pg. 5, 20‐21)** Enter into new franchise agreement that incorporates State mandates with reasonable pricing for residents and businesses, rollout of new bins, and commercial bin inspection. **Most Lake Forest residents are aware of organics recycling requirements, but many cite A SP#17 New Franchise Agreement barriers to compliance in 2023 Community Satisfaction Survey (pg. 49‐57)** Public Works Not Started 2 Item: 12
196
Expand non‐profit administered pilot program providing "bridge" housing vouchers to prevent homelessness.
**Housing affordability and homelessness are key issues both businesses and residents A SP#18 Pilot Gap Housing Program cited in the 2023 Community Satisfaction Survey (pg. 5, 20‐21)** City Manager Started Procure multi‐year government affairs contract to advocate for Lake Forest's interests at the State and Federal levels.
**Issues related to housing, homelessness, and infrastructure remain top concerns of Lake Forest residents and all have connections to State‐ and Federal‐level policymaking. Issues are highlighted throughout 2023 Community Satisfaction Survey** Reintroduce "Taste of Lake Forest" with financial support from the Strategic Economic Investment Program for Fall 2023 and 2024.
A
A
SP#19
SP#20
Legislative Advocacy City Manager Not Started
Started
**Promoting/advertising local businesses was the most common suggestions provided by residents on how the City can improve business climate (pg. 20)** Procure marketing consultant to develop and initiate a "Stay in Lake Forest" marketing campaign to bolster occupancy rates and assist hotels recovering from the COVID‐19 pandemic.
Taste of Lake Forest 2.0 Economic Development
**Promoting/advertising local businesses was the most common suggestions provided by residents on how the City can improve business climate (pg. 20)** Establish a brewery‐focused grant or microloan program.
A
A
SP#21
SP#22
Hotel Marketing Campaign Economic Development
Economic Development
Not Started
Not Started
**Attracting new restaurants is the most common specific recommendation residents have for the City and some desire more nightlife options in 2023 Community Satisfaction Survey (pg. 19‐20)**
Brewery Attraction
Grant/Microloan
Develop and present plan to reformulate the City's SEIP **Attracting new and promoting existing businesses remains a top resident suggestion for the City in the 2023 Community Satisfaction Survey (pg. 19‐20)** Create new street name sign design and replace street signs citywide, beginning in southwest Lake Forest.
A
A
SP#23
SP#24
SEIP 2.0 Economic Development
Public Works
Started
Citywide Street Sign Refresh Substantial Progress
Alterations to landscaping, grade, and retaining wall structure in response to Neighborhood Improvement Program outreach.
Cavanaugh Park Upgrade
Project ‐ Phase 1
**Maintaining parks is one of the top three concerns residents have related to the Public Works Department in the 2023 Community Satisfaction Survey (pg. 6 & 32)** Develop and implement noise mitigation strategies to protect residents from excessive exposure to noise.
A
A
SP#25
SP#26
Public Works Completed
Noise Ordinance Update Community Development Substantial Progress ‐El Toro Road Bus Shelter Renovations (24S04)
‐Arterial Wall Enhancements in Southwest Lake Forest (24S06) ‐Ridge Route Median Improvement Projects (24S07)
‐Cavanaugh Park Neighborhood Outreach Response Upgrades (25P08) ‐Audible Pedestrian Signals (25T01)
**Maintaining local roads, parks, and other infrastructure are top concerns for residents and businesses in 2023 Community Satisfaction Survey, along with improving the appearance of deteriorating areas (pg. 6‐10, & 20)**
Southwest Lake Forest
Investment ProjectsA SP#27 Public Works Not Started
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Design and launch volunteer effort to provide landscaping and other basic maintenance services to low‐income residents.
Property Maintenance
Volunteer Program
**Nearly half of Lake Forest residents cite lack of building upkeep and landscaping issues as neighborhood issue (pg. 48)**
Transition from pilot to long‐term program for neighborhood improvement activities.
Procure multi‐year outreach consulting contract and establish basic framework to be replicated.
A
A
SP#28
SP#29
Community Development
Community Development
Not Started
Not Started
**Nearly 2/3 of residents cite significant neighborhood issues that should be improved by the City, such as parking, lack of property maintenance, homelessness, and overcrowding (pg. 10 & 48)**
Neighborhood Improvement
Task Force
Develop and implement new citywide community preservation program to assist residents in need who may be unable to address code violations, deteriorated property, and neglected maintenance.
Community Preservation
Program
**Almost half of residents surveyed reported that lack of property maintenance, noise, parking, and graffiti are having a negative impact on their neighborhood (pg. 48)** Reactivate Arbor Mini Parks through new uses, perimeter fencing, and new landscaping. (PW2019‐17)
A
A
SP#30
SP#31
Community Development
Public Works
Not Started
Arbor Mini Parks Substantial Progress
Conduct public engagement campaigns for the redevelopment of Lake Forest Nature Park and Lake Forest Park and present conceptual plans for City Council consideration. (25P08) Lake Forest Nature Park & Lake **Maintaining local roads, parks, and other infrastructure are top concerns for residents A
A
SP#32
SP#33
Forest Park Concept Design and businesses in 2023 Community Satisfaction Survey (pg. 6‐10)** Procure specialist consultant and conduct public engagement campaign centered around changes to the Etnie's Skate Park and present conceptual plans for City Council consideration. (25P03)
Management Services
Management Services
Not Started
Not Started
Etnie's Skate Park Remodel
Concept Design
**Maintaining local roads, parks, and other infrastructure are top concerns for residents and businesses in 2023 Community Satisfaction Survey (pg. 6‐10)** Public Works project to mitigate vandalism at public bathrooms in parks. Neighborhood outreach to assess usership of bathrooms by adjacent neighborhood. (25P14) **Maintaining local roads, parks, and other infrastructure are top concerns for residents and businesses in 2023 Community Satisfaction Survey (pg. 6‐10)** Perform renovations at sports fields at Heroes Park, including irrigation, baseball field improvements, and leveling. (25P10)
A
A
A
SP#34
SP#35
SP#36
Park Usability Enhancements Public Works/Management Services Public Works
Not Started
Not Started
Not Started
Heroes Park Sports Field
Renovations
**Maintaining local roads, parks, and other infrastructure are top concerns for residents and businesses in 2023 Community Satisfaction Survey (pg. 6‐10)** Sports park lighting study to assess feasibility of lighting upgrades and potential cost savings.
**Maintaining local roads, parks, and other infrastructure are top concerns for residents Sports Park LED Lighting Study and businesses in 2023 Community Satisfaction Survey (pg. 6‐10)** Public Works 4 Item: 12
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Complete various significant maintenance or enhancement projects to retain the high‐ quality of the City's park facilities.
‐ Playground Resurfacing Projects
‐ Heroes Park Electrical Repairs and LED/Efficiency Upgrades (PW2023‐08) ‐ El Toro Lodge Pole Fencing Repairs (PW2021‐09)
‐ Park Gazebo Repair & Replacement (PW2022‐09)
A
A
SP#37
SP#38
Park Enhancements
Neighborhood Park Renovations
‐ Phase 3
‐ Replace synthetic fields installed in 2014 at the Lake Forest Sports Park (25P02) Public Works Public Works
Substantial Progress
Not StartedRenovate Lake Forest Park and the Nature Park based upon a community input process Procure consultant to produce a study highlighting the impact that heavy freight traffic has on the City's roadway network.
Heavyweight Vehicle Impact
Study
**Maintaining local roads, parks, and other infrastructure are top concerns for residents and businesses in 2023 Community Satisfaction Survey (pg. 6‐10)** Foothill Ranch Park – 1 Hockey Rink Conversion to Box Lacrosse A
A
SP#39
SP#40
Public Works Not Started
Not Started
Foothill Ranch Sport Rink
Conversion
**Providing recreation opportunities to a wide range of users is an important issue for residents in 2023 Community & Business Satisfaction Survey (pg. 6)** Study existing court offerings and potentially repurpose existing tennis and other courts to pickleball.
Management Services/Publics Works
**Providing recreation opportunities to a wide range of users is an important issue for residents in 2023 Community & Business Satisfaction Survey (pg. 6)**A A
A
SP#41
SP#42
SP#43
Pickleball Court Study Management Services/Public Works Management Services
Not Started
Not Started
Not Started
Establish community‐based focus groups to improve programming offerings to the public. **Providing recreation opportunities to a wide range of users is an important issue for residents in 2023 Community & Business Satisfaction Survey (pg. 6 & 34)**Community Focus Groups Expand marketing for Senior Mobility Program and add locations to increase participation. **Residents think providing recreational opportunities to various resident demographics is important and are appreciate services for seniors in 2023 Community Satisfaction Survey (pg. 6 & 34)**
Senior Mobility Program
Expansion Management Services
Expand special needs programming to include resource fair and Special Olympics. **A majority of residents surveyed for the 2023 Community Satisfaction Survey stated providing special needs programming from Community Services was very or extremely important (pg. 6 & 34)**A
A
SP#44
SP#45
Special Needs Programming Management Services
Economic Development
Not Started
Not Started
Negotiate lease extensions at Lake Forest Golf & Practice Center (expires January 2025) Golf Course & Equestrian Center and Equestrian Center (expires August 2026) to continue program offerings and maintain Lease Extensions strong relationships with tenants.
Complete implementation of Lake Forest geofence and procure mobile ALPR cameras. **Maintaining a low crime rate and investigating crimes are the most important issue related to Police Services for both residents and businesses in the 2023 Community Satisfaction Survey (pg. 6)**A SP#46 Lake Forest Geofence Police Services Not Started 5 Item: 12
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Merge existing Neighborhood Watch program with an emergency management‐focused program to increase neighborhood familiarity with emergency response and evacuation procedures. Fire watch on foothills.
Neighborhood‐based **Residents value the City's neighborhood watch efforts and remain interested in A SP#47 Emergency Management Team emergency preparedness in the 2023 Community Satisfaction Survey (pg. 39)** City Manager/Police Services Not Started Public awareness campaign regarding e‐bike regulations and collaborate with local schools to enhance rider safety.
E‐Bike Public Awareness &
Safety Campaign
**Improving public safety at/near parks and maintaining a low crime rate were important issues for residents in the 2023 Community Satisfaction Survey (pg. 6 & 37)** Identify risks and vulnerability associated with natural disasters and develop long‐term strategies for protecting people and property from future hazards.
Procure advanced emergency notification system to notify residents and stakeholders of emergency evacuations.
A
A
SP#48
SP#49
City Manager/Police Services
Community Development
Not Started
Local Hazard Mitigation Plan Substantial Progress
**Residents remain interested in emergency preparedness in the 2023 Community A SP#50 Emergency Notification Strategy Satisfaction Survey (pg. 39)** Police Services Not Started Procure drone and provide formal drone pilot training to staff for event and facility marketing, implement website chatbot, and stream LFTV on City website. **Most residents are satisfied with the City's communication efforts and increasingly rely on social media and electronic forms of communication (pg. 60‐76)** Expand holiday lighting display along El Toro Road corridor.
SP#51
SP#52
SP#53
Modernize Marketing Tools
Expand Holiday Lighting
Management Services
Management Services
Management Services
Started
**Providing community events (and more of them) remains important to both residents and local businesses (pg. 6‐7)**
20th anniversary celebration of the Etnie's Skatepark of Lake Forest.
Not Started
Etnie's Skate Park of Lake Forest **Providing community events (and more of them) remains important to both residents 20th Anniversary Celebration and local businesses (pg. 6‐7)** Substantial Progress Produce the City's first Lunar New Year and Mid‐Autumn Festival events ‐ open to the community.
**Providing community events (and more of them) remains important to both residents and local businesses (pg. 6‐7)**SP#54 Inaugural Lunar New Year Management Services Started Expand and preserve access to City Hall by analyzing how Census data may impact resident communication, increase disability accommodations, and provide other services to ensure broad community participation.
Procure translation services for all City departments to ensure communications accommodate language needs.
SP#55
SP#56
Accessibility Enhancements
Citywide Translation Services
City Clerk
City Clerk
Not Started
Not Started
SP#57
SP#58
Translation Services Policy
Passport Issuance Program
Establish policy related to language translation services at public meetings and gatherings. City Clerk Started CompletedRelaunch passport service provided by the City Clerk's Office City Clerk SP#59 Youth in Government Day Partner with SVUSD and student organizations to institute Youth in Government Day City Clerk/Management Services Started 6 Item: 12
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Procure informal resident survey system to gather quick feedback on neighborhood issues.
Informal Resident Survey
System
**Most residents are satisfied with the City's communication efforts and increasingly rely on social media and electronic forms of communication (pg. 60‐76)**SP#60 SP#61
Management Services
Management Services
Not Started
Not Started
Digitalization of Community
Services
Modernize payment system for City events and programming, credit card payments for special events, and provide electronic submission of event applications and insurance.
Provide Convenient Access to Link Energov to the City's Laserfiche system to provide the public with more convenient SP#62
SP#63
SP#64
SP#65
SP#66
SP#67
SP#68
SP#69
Permit and Other City Records access to public records related to permits, property information, previous PRA's, etc.
Establish new firewalls at Civic Center, Lake Forest Sports Park, and Etnie's Skate Park site City Clerk Not Started
Substantial Progress
Not Started
Not Started
Completed
Cyber Security Enhancement and conduct cyber security assessment. Information Technology Information Technology
Community Development
Community Development
City Manager/Finance
Finance
Complete Microsoft 365 Implementation and transition all conference rooms to Teams‐ compatibleMicrosoft 365 Full Integration
Use technology to enhance access to permitting, plan check, and building records for the Building Services Modernization public.
Configure and implement online permitting and plan check review for solar‐related permits.Online Permitting
Strategy for "One Time"
Revenue
Develop a strategy or policy with Audit Committee for determining how to appropriate one‐time revenues (development fees, stimulus funds, etc.). Not Started Not Started
Started
General Fund Risk Reserve
Policy Update Update the City's risk‐based reserves policy to reflect long‐term strategic planning goals.
Conduct a comparative analysis of City of Lake Forest fees vs fees charged for similar services in nearby communities.Biennial Fee Study Finance Study locations within the City where non‐functional turf could be replaced with different drought tolerant landscaping, improving water conservation and efficiency.
Non‐Functional Turf Removal
Study
Upgrade Community Facility
Amenities
Payroll Insourcing Study &
Implementation
Evaluate Housing Authority
Elimination
**Residents consistently rank maintaining public landscaping as a top issue for services provided by the Public Works Department (pg. 32)**
Procure a fold‐away dance floor and decorations, moving lights, piano, and spider box to accommodate more events that sustain facility rental revenue.
Produce analysis comparing in‐house payroll processing costs vs outsourced arrangement and implement in‐house system if financially justified.
SP#70
SP#71
SP#72
SP#73
SP#74
SP#75
SP#76
SP#77
SP#78
SP#79
Public Works Not Started
StartedManagement Services
Finance Not Started
Not Started
Substantial Progress
Substantial Progress
Not Started
Not Started
Started
Evaluate the potential dissolution of the Lake Forest Housing Authority to reduce administrative costs. Finance
Implement New Procurement
System Implement new procurement system that accommodates the City's internal processes.
Develop and implement policies that preserve the City's ability to effectively manage services provided by contract staff.
Procure enhance employee survey system to track the productivity and wellbeing of Lake Forest workforce.
Internal team of emerging leaders to research, develop, and recommend key policy initiatives.
Advertise job opportunities on contemporary platforms and establish a remote interview Finance
Contract Staffing Policy
Enhanced Internal Survey
System
Lake Forest Research &
Development Team
Management Services
Management Services
City Manager
Modernize Recruitment System process.
Implement employee growth program that includes formal stretch assignments, Succession Planning
Management Services
Management Servicesdevelopment tracking, and cross‐departmental learning opportunities. Started Develop standard for assessing staffing needs for the OCSD contract and the potential of Law Enforcement Staffing Needs adding two deputies with an approximate first year cost $900,000 and $700,000 annually Evaluation thereafter.SP#80 City Manager Not Started
7 Item: 12
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Overall Progress (Quarterly)
80 70
60 50
40 30
20 10
0 Q1
3Completed
Substantial Progress
Started
18 14
45Not Started
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Goal Progress to Date
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0% Goal A Goal B Goal C
Completed 1
14 6
2 2
4 8
0 2
4 8
Substantial Progress
Started
Not Started 29
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 10/17/2023
DEPARTMENT: Management Services
SUBJECT:
CONSIDERATION OF ADDITION OF MULTICULTURAL EVENT TO CITY
EVENT CALENDAR
RECOMMENDED ACTION(S):
Exercise City Council discretion in considering options related to a potential new multiculture event.
EXECUTIVE SUMMARY:
The 2023-2030 Strategic Business Plan (“Strategic Plan”) was adopted on June 20, 2023, and includes an Inaugural Lunar New Year event initiative (SP#54). A subsequent proposal to broaden this concept to encompass a more comprehensive multicultural approach was suggested by City Council Member Pequeno and received support from Mayor Cirbo and City Council Member Tettemer at the June 20, 2023, City Council meeting (Attachment 1). As such, the City Manager directed staff to research options for a multicultural event.
Lake Forest's extensive event calendar spans the entire year and underscores robust community involvement. Aside from hosting official City events, City- owned facilities serve as venues available for public rental, providing opportunities for residents and visitors to enjoy civic life.
To better understand the resources and effort involved in producing a high- quality multicultural event, staff attended CultureFest produced by the City of Buena Park on Saturday, September 23, 2023. This firsthand experience allowed staff to witness the successful execution of a multicultural event and gain valuable insights into the logistics, entertainment options, and community engagement aspects needed to produce a successful multicultural event.
Subsequent internal planning meetings with Community Services staff have emphasized the importance of applying these ideas to a Lake Forest-specific event concept.
Based on staff research, the City’s 2023-2025 Operating Budget does not include sufficient funding or staff resources required to produce a multicultural event of similar scale to the multicultural events produced by other cities in the region. As Item: 13
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a result, staff recommends the City Council exercise discretion in considering the following options:
1. Direct staff to continue researching the resources required to produce the City of Lake Forest’s first multicultural public event and return to the City Council during the budget deliberations for Fiscal Year 2024-25 of the 2023-2025 Operating Budget with recommendations for consideration.
This would result in an event potentially occurring in the fall of 2024 or winter of 2025.
2. Direct staff to produce a limited-scale multicultural or other specified event with the $10,000 budget allocation that is currently included in the 2023- 2025 Operating Budget. This event would potentially occur in winter of 2023 or spring of 2024.
3. Direct staff to discontinue research and planning to produce a multicultural event.
4. Provide alternative direction to staff.
BACKGROUND:
The Strategic Plan was adopted on June 20, 2023, and includes an Inaugural Lunar New Year event initiative (SP#54). During the City Council meeting held on June 20, 2023, City Council Member Pequeño suggested a modification to the proposed event concept, shifting to a broader multicultural approach. The change was supported by Mayor Cirbo and City Council Member Tettemer.
Subsequently, the City Manager suggested retaining the proposed Strategic Plan initiative as a provisional concept and directed staff to research multicultural event options for City Council consideration (Attachment 1).
Community Events
The addition of a new community event should be evaluated in the context of current offerings within the city. Lake Forest’s event calendar includes 41 events with a $238,400 budget for costs directly related to each event, excluding staffing costs (Attachment 2). These events are established based on input from the community and Community Services Commission, City Council approval, and inclusion in the Community Services budget. The quantity of events per season is summarized in Table 1 below.
Item: 13
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Table 1: City of Lake Forest Community Events FY 2023-24 Season Community Services Events
Winter 12
Spring 7
Summer 13
Fall 9
Community events are held at City-owned facilities, such as the Civic Center Campus, the Lake Forest Sports Park and Recreation Center, the Etnies Skate Park of Lake Forest, and The Clubhouse Senior Center. These facilities are available for public rental when not programmed by the City. This accessibility extends to individuals and organizations desiring to contribute or provide supplementary events to the community.
Facility Rental Activity
The Civic Center Campus (“Campus”) opened to the public for rentals in Fall 2021. As an integral part of the Campus, the Performing Arts Center (“PAC”) is intended to serve as a cultural hub for the community. Since its opening, the PAC has been rented for nearly 20 culturally focused events. These rental events, which were open to the public for admission, included festivities such as Diwali and Indian Independence Day. They also featured culturally inspired stage presentations by Turkish, Persian, and Indian troupes, to name a few.
DISCUSSION:
Staff surveyed all 34 cities within Orange County to gather information concerning culturally-focused events held by each city and their associated budgets. While there were examples provided by larger municipalities, such as the City of Irvine’s Global Village, events of significant scale necessitate substantial financial allocations. Through outreach efforts, staff identified two cities with events considered suitable models for the establishment of a multicultural event in the City of Lake Forest.
Festival of Nations - City of La Palma
The first example is the City of La Palma's Festival of Nations, which was first produced in 2022. Presenting a combination of a parade, car show, carnival, Item: 13
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dedicated kids' area, stage shows, and more, this event provides a variety of activities for residents. With a $27,000 budget (excluding staffing costs) and requiring on-site assistance of approximately 30 employees, supplemented by vendor and volunteer support, this event garnered approximately 5,000 attendees in its first year. The event was well-produced and consistent with the scope and scale of Lake Forest events.
CultureFest - City of Buena Park
The second event, also commencing in 2022, is the City of Buena Park’s CultureFest. Encompassing international cuisine, vendors, live musical performances, and on-stage entertainment, this event offers entertainment for all residents. In its inaugural year, the event operated on a $16,000 budget and attracted over 1,000 attendees. The event involves the coordination of 25 part- time and 7 full-time staff members, in addition to a partnership with the local school district.
CultureFest was held for its second year on Saturday, September 23, 2023, from 5 p.m. to 9 p.m. at Buena Park’s City Hall. This year's event expanded the footprint and offerings from its inaugural year and included an increased budget of $30,000. The $30,000 budget included a $10,000 donation from the Orange County Board of Supervisors. The event attracted a diverse crowd and celebrated various cultures throughout the city. Some highlights include:
•Entertainment: Two stages with live music and performances. •Roaming Acts: Roaming performers, such as Lion dancers and Samurai stilt walkers enhanced the event’s atmosphere.
•Flag Display: Flags representing diverse cultures were on display in front of City Hall for the week leading up to the event.
•International Cuisine: A wide variety of dishes to satisfy all tastes, including American, Cuban, Filipino, German, Italian, Korean, and Mexican. •School District Partnership: Local students created flags for display, adding an educational and visual element. The school district was also responsible for the coordination of the food offerings. •Family-Friendly: The event was fun for all ages, with activities and entertainment for everyone. This alcohol-free event experienced no issues with fencing or area containment.
Analyzing Comparable Events
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Upon returning from the CultureFest event, staff assessed the resources needed to provide an event similar to those produced by the cities of Buena Park and La Palma. The size and scale of the Buena Park and La Palma events are on par with the Lake Forest’s “Signature Events.” Lake Forest produces six Signature Events each year, as summarized in Table 2 below.
Table 2: Lake Forest Signature Event Summary
Event Season Approximate Budget
Bunny Blast Spring $18,000
Fourth of July Parade Summer $52,000
Concerts in the Park &
Car Show Series
Summer $60,000
Spooktacular Fall $21,000
Holiday Tree Lighting Winter $20,000
Snowfest Winter $30,000
Average Signature Event Cost $33,500
Lake Forest Signature Events differ from typical events due to their demand for staff resources and funding. Signature Events typically attract more than 1,000 attendees. The addition of a high-quality multicultural event to the City’s event calendar would likely require the following resources and considerations:
▪Increased Budget: The current budget allocation of $10,000 is not sufficient to provide a multicultural event similar to the scope and scale of other multicultural events produced in the area. Staff research suggests a $30,000 budget would be appropriate based on the budgets used for the Buena Park and La Palma events. A $30,000 budget would also be in-line with the costs incurred by other Lake Forest Signature Events. ▪Increased Staffing: The Community Services Division budget for personnel is based on the staffing demands generated by Community Services events (6 signature events and 35 standard events) and programming. The 2023-2025 Operating Budget did not include the staffing resources necessary to produce a seventh Signature Event. Staff estimate a high-quality multicultural event would demand a staffing level Item: 13
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similar to the City’s Bunny Blast event. Bunny Blast demands a minimum of 65 part-time employee staffing hours on the event production day, which does not include the full-time employee staffing hours dedicated to pre- event planning. Staff estimates producing an inaugural multicultural event at the “Signature Event” level could demand up to 600 staff hours in the pre-event planning phase. These projected staffing hours for pre-event planning are based on staff’s experience in planning for the City’s Fourth of July Parade, which involves logistical coordination between multiple entities, volunteers, etc. A multicultural event would necessitate continued contact with a variety of vendors and representatives of different cultures to be featured.
▪Outreach to Cultural Groups: If a multicultural event concept were to be approved for production by the City Council, staff recommends establishing contacts and maintaining communication with various cultural groups. This may necessitate the creation of an informal multicultural event working group that includes staff and representatives from various cultural backgrounds.
▪Comprehensive Parking Plan: Events at the Civic Center Campus require a well-planned parking strategy, including capacity planning, signage, and traffic management.
Conclusion
Based on staff research, it is apparent that the $10,000 budget and current staffing levels cannot support a high-quality multicultural event similar to the multicultural events produced by cities in the area. As a result, staff recommends the City Council exercise discretion in considering the following options:
1. Direct staff to continue researching the resources required to produce the City of Lake Forest’s first multicultural public event and return to the City Council during the budget deliberations for Fiscal Year 2024-25 of the 2023-2025 Operating Budget with recommendations for consideration. This would result in an event potentially occurring in the fall of 2024 or winter of 2024.
2. Direct staff to produce a limited-scale multicultural or other specified event with the $10,000 budget allocation that is currently included in the 2023- 2025 Operating Budget. This event would potentially occur in winter of 2023 or spring of 2024.
3. Direct staff to discontinue research and planning to produce a multicultural event.
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4. Provide alternative direction to staff.
FISCAL IMPACT:
There is no immediate fiscal impact associated with the recommended action.
ATTACHMENTS:
1. Minute Excerpt from the June 20, 2023, Regular City Council Meeting
2. Fiscal Year 2023-24 City of Lake Forest Community Events Initiated By: Nicole Houston, Management Analyst
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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Attachment 1
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MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
JUNE 20, 2023
______________________________________________________________________
11. 2023-2025 OPERATING BUDGET AND 2023-2030 MASTER FINANCIAL PLAN
AND FINANCIAL FORECAST
City Manager Rose introduced this item and invited Finance Director Shirah to provide a presentation. No public comment was offered. Discussion ensued.
Council Member Pequeño recommended changing the Harvest Moon and Lunar New Year events to a multi-cultural event. Council Member Yu disagreed with Council Member Pequeño’s recommendation. Mayor Cirbo recommended staff obtain feedback from community leaders of different cultures. Council Member questions were asked and answered.
Council Member Pequeño also recommended that costs of the 5k event held on July 4 be addressed. City Manager Rose stated that discussions were ongoing with the school district to lower the cost of the event.
MOTION: It was moved by Council Member Voigts, seconded by Mayor Pro Tem Tettemer, to adopt a resol
ution entitled: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING A BUDGET FOR 2023-2025; APPROPRIATING FUNDS FOR FISCAL YEAR 2023-24 ONLY AND AUTHORIZING CERTAIN ACTIONS WITH APPROPRIATIONS; AND ADOPTING ALL OF THE FOLLOWING: THE UPDATE TO THE 2021-2022 THROUGH 2027- 28 STRATEGIC BUSINESS PLAN, THE 2023-2030 CAPITAL IMPROVEMENT PLAN, THE 2023 GENERAL FUND RESERVE RISK ANALYSIS, AND THE 2023- 2030 MASTER FINANCIAL PLAN AND FINANCIAL FORECAST with the Harvest Moon and Lunar New Year event as placeholders in the Strategic Plan. The motion was carried by a vote of 5/0.
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Attachment 2
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Calendar of Community Events
Spring Programs Date Location Time
Bunco TBD The Clubhouse 6:30-9:00pm
Special Needs Spring Shindig & Resource Fair March 2, 2024 The Clubhouse 12:00-2:00pm Bunny Blast March 23, 2024 El Toro Park 11:00am-3:00pm
Spring Boutique April 20, 2024 Sports Park - upper 10:00am-2:00pm Pet Expo April 20, 2024 Sports Park - Commons 10:00am-2:00pm Senior Dance TBD The Clubhouse 5:00-8:00pm
Etnies Skatepark Spring Loaded May 25, 2024 Skatepark 3:00-7:00pm Summer Programs Date Location Time
Special Needs Summer Fun Cookout June 8, 2024 The Clubhouse 12:00-2:00pm PrimeTimer Games TBD The Clubhouse 11:00am-1:00pm
Go Skateboarding Day June 21, 2024 Skatepark 12:00-3:00pm Bunco TBD The Clubhouse 6:30-9:00pm
Senior Dance TBD The Clubhouse 5:00-8:00pm
Concert in the Park TBD June 2024 Sports Park 5:30-8:30pm Fourth of July Parade July 4, 2024 ETHS 10am
Campout July 13-14 2024 Sports Park 5:00pm-9:00am
Concert in the Park TBD July 2024 TBD 5:30-8:30pm
Movies in the Park June 14, July 12, Aug 9 2024 Sports Park Dusk National Night Out August 6, 2024 Sports Park 5pm
End of Summer Campout August 23, 2024 Skatepark 10:00pm-7:00am Concerts in the Park & Car Show August TBD 2024 Sports Park 5:30-8:30pm Fall Programs Date Location Time
Senior Dance August 25, 2023 The Clubhouse 5:00-8:00pm
Bunco October 13, 2023 The Clubhouse 6:30-9:30pm
Spooktacular October 28, 2023 Sports Park 3:00-7:00pm
Senior Resource Fair October 16, 2023 The Clubhouse 10:00am-3:00pm Night of the Living Shred October 21, 2023 Skatepark 5:00-10:00pm Veterans Day Celebration November 9, 2023 The Clubhouse 12:00-1:00pm Friendsgiving November 16, 2023 The Clubhouse 12:00-1:00pm Winter Programs Date Location Time
Holiday Tree Lighting December 9, 2023 City Hall 4pm
Winter Boutique December 9, 2023 Community Center 4pm
Letters to Santa December 8, 2023 City Hall
Northpole Calling December 6, 2023 City Hall 5:30pm
Breakfast with Santa December 2, 2023 City Hall 8:30am-1:00pm Bunco TBD The Clubhouse 6:30-9:00pm
Special Needs Not-So-Silent Night December 2, 2023 The Clubhouse 6:00-8:00pm Holly Jolly Holiday Luncheon December 14, 2023 The Clubhouse 12:00-1:00pm Skatepark 20th Anniversary Celebration December 16, 2023 Skatepark 2:00-6:00pm Senior Dance TBD The Clubhouse 5:00-8:00pm
Snowfest January 27, 2024 Pittsford Park 10:30am-2:30pm Rose Parade Excursion January 1, 2024 The Clubhouse 6:00am-2:00pm Item: 13
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