MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, October 17, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with Mayor Cirbo absent.
ROLL CALL: Council Members: Robert Pequeño
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo (absent)
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Beralund
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code section 54956.9(d)(4) Number of potential cases: 1
ACTION: Closed session was conducted.
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2)
Number of potential cases: 1
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
At 6:31 p.m. Mayor Pro Tem Tettemer reconvened Open Session with Mayor Cirbo absent.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
INVOCATION: The Invocation was provided by Pastor Aaron Hale, Calvary Chapel Foothill Ranch.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Girl Scouts Troop #1525.
PRESENTATION: (Item No. 3)
3. NEW EMPLOYEE INTRODUCTIONS
City Manager Rose introduced this item and invited Deputy City Manager McGovern to introduce the City's Homeless Outreach Coordinator, Lydia Nationalesta. No public comment was offered.
ACTION: The presentation was received and filed.
PUBLIC COMMENTS:
Kimberly Dorr spoke on her concerns with the Street Parkway Tree Removal and Installation Project.
Cherie Knopf spoke on her concerns with remodeling work and potential building violations at the Extended Stay America Hotel.
CONSENT CALENDAR: (Item Nos. 4 - 10)
STATEMENT READ INTO THE RECORD:
Council Member Voigts: There is a warrant on the register to the County of Orange. I am an employee of the County of Orange, but / do not work for the department that generated the warrant. Because the County of Orange is a public agency and because I do not work for the department in question, I have determined that I have a non- interest in this warrant and will vote on this item.
Mayor Pro Tem Tettemer: There are warrants on the register to the Irvine Ranch Water District. I am an employee of the Irvine Ranch Water District, but I do not work for the department that generated these warrants. Because the Irvine Ranch Water District is a public agency and because / do not work for the department in question, I have determined that I have a non-interest in these warrants and will vote on these warrants.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 4 - 10. The motion was carried by a vote of 4/0 with Mayor Cirbo absent.
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
October 17, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 5
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 3, 2023
ACTION: The minutes were approved as submitted.
6. CERTIFICATION OF WARRANT REGISTER
ACTION: The warrant register in the amount of $3,176,365.59 was approved.
AWARD CONSTRUCTION CONTRACT FOR SLURRY SEAL PROJECT FOR NON-ARTERIAL STREETS, ZONE A (PW2022-05A) AND LAKE FOREST SPORTS PARK PARKING LOT (24P15)
ACTION: 1. The contract documents for construction of Slurry Seal Project for Non-Arterial Streets, Zone A (PW 2022-05A) and Lake Forest Sports Park Parking Lot (24P15) was approved. 2. A Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING THE APPROPRIATIONS FOR FISCAL YEAR 2023-24 was adopted. 3. A contract in the amount of $1,401,467.50 was awarded to American Asphalt South, Inc. 4. All other bids received were rejected and return of the bid bonds upon receipt of the executed contract documents from American Asphalt South, Inc. was authorized. 5. The Mayor was authorized to sign, and the City Clerk to attest the contract with American Asphalt South, Inc.
8. NOTICE OF COMPLETION FOR ARBOR SEWER LATERAL (PW2019-17) AND APPROVAL OF CONTRACT CHANGE ORDER NO.3
ACTION: 1. Contract Change Order No. 3 with Elegant Construction, Inc. for the Arbor Sewer Lateral Project (PW 2019-17) was approved and the City Manager was authorized to execute the document in the amount of $18, 130.80.
2. Elegant Construction, Inc. was found to have completed construction of the Arbor Sewer Lateral Project (PW 2019-17). 3. The Notice of Completion was approved and the Mayor was authorized to execute the document on behalf of the City. 4. The City Clerk was authorized to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of City Council approval, as required by Section 9204 of the California Civil Code. 5. Staff was authorized to release any unencumbered retention in accordance with California law.
FIFTH AMENDMENT TO THE AGREEMENT WITH CARLSON STRATEGIC LAND SOLUTIONS, INC. FOR ENVIRONMENTAL PERMIT
IMPLEMENTATION SERVICES
ACTION: 1. The Fifth Amendment to the Professional Consultant Services October 17, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 5 Agreement with Carlson Strategic Land Solutions, Inc. was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest, the Fifth Amendment substantially in the form attached.
10. CONSIDERATION OF FOURTH FUNDING PHASE FOR THE CITY'S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
ACTION: 1. The City Council authorized the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program. 2. A Resolution Entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24 was adopted.
PUBLIC HEARING: (Item No. 11)
11. AN ORDINANCE OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 - PROPERTY MAINTENANCE, REVISING SECTION 6.14.002 - PUBLIC NUISANCES, DESIGNATED, AND ADDING SECTION 6.14.017 -
DEFINITIONS, TO THE LAKE FOREST MUNICIPAL CODE
City Manager Rose introduced this item and recommended the hearing be continued to the next regularly scheduled Council meeting on November 7, 2023. Mayor Pro Tem Tettemer opened the public hearing. There were no public comments offered. Mayor Pro Tem Tettemer closed the public hearing.
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to continue the public hearing on this item to the November 7, 2023, regularly scheduled City Council meeting. The motion was carried by a vote of DISCUSSION/ACTION ITEMS: (Item Nos. 12 - 13)
12. STRATEGIC PLAN QUARTERLY UPDATE
City Manager Rose introduced this item and invited Deputy City Manager McGovern to provide a presentation. No public comment was offered. Counci nember auestions were asked and answered
ACTION: The presentation was received and filed.
13. CONSIDERATION OF ADDITION OF MULTICULTURAL EVENT TO CITY
EVENT CALENDAR
October 17, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 5 City Manager Rose introduced this item and invited Management Analyst Houston to provide a presentation. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Council Member Pequeño, seconded by Council Member Yu, to direct staff to produce a limited-scale multicultural event in Fiscal Year 2023-24 with a $10,000 budget allocation. The motion was carried by a vote of 4/0 with Mayor Cirbo absent.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño reported on his attendance at a tour at the Iron Ridge Senior Affordable Housing
site. He thanked staff for all their hard work anc
welcomed Lydia Nationalesta to the team.
Council Member Voigts: Council Member Voigts encouraged everyone to attend the Fall-o-Ween event at Heritage Hill
Historical Park on October 20 through 22. He reported
on his attendance at the Coffee Chat hosted by the
Chamber of Commerce.
Council Member Yu: Council Member Yu expressed his enthusiasm for the BOGO program and had nothing further to report.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer thanked staff and had nothing further to report.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 7:18 p.m.
Respectfully submitted: APPROVED:
huberlind
LISA BERGLUND MARK TETTEMER
CITY CLERK MAYOR PRO/TEM
October 17, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 5