AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, November 7, 2023
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
NOTICE
: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW:
The Agenda and staff reports are available on the Internet at
https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City
Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION:
The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA:
This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION:
In addition to attending in person, members of the public may access the meeting live on our website at
https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas .
PUBLIC COMMENT PRIOR TO THE MEETING:
Members of the public may submit email comments to
[email protected]
. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT:
Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
CALL TO ORDER:
5:30 p.m.
Council Members:
Robert
Pequeño
Scott Voigts
Benjamin Yu
Mayor Pro Tem:
Mark
Tettemer
Mayor:
Doug Cirbo
City Manager:
Debra Rose
City Attorney:
Matthew E. Richardson
City Clerk:
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council.
Whenever possible, lengthy testimony should be
presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(D)(4)
NUMBER OF POTENTIAL CASES: 2
RECOMMENDED ACTION: Conduct closed session.
RECESS:
City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE
:
City Council will reconvene to continue regular City business.
November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
PUBLIC SESSION:
6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION:
The Invocation will be provided by a member of the Church of Jesus Christ of Latter-day Saints.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance to the Flag of our Country
to be led by Cub Scout Pack #765.
CLOSED SESSION REPORT:
City Attorney will report on Closed Session.
REPORT FROM STUDENT LIAISON:
Report from Aarav Rajpara, Student
Liaison from El Toro High School.
PRESENTATIONS (Item Nos. 2 – 3)
2. COMMUNITY EMERGENCY RESPONSE TEAM PROGRAM
RECOMMENDED ACTION: Present Certificates of Completion to the graduates of the Community Emergency Response Team Program.
3. REGENCY FIRE UPDATE
RECOMMENDED ACTION: Receive and file a presentation regarding the response to the Regency Fire.
PUBLIC COMMENTS
Members of the public can submit an e-comment
to [email protected]
. E-comments will
not
be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments at the meeting will be asked to submit a request to speak to the City Clerk.
November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
CONSENT CALENDAR (Item Nos. 4 – 12)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION:
Said Ordinances and Resolutions which
appear on the public agenda shall be determined to have been read by title and further reading waived.
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 17, 2023
RECOMMENDED ACTION:
Approve as submitted.
6. CONSIDERATION OF THE 2024 CITY MEETING CALENDAR
RECOMMENDED ACTION: Adopt the 2024 City Meeting Calendar.
7. QUARTERLY TREASURER'S REPORT: JULY - SEPTEMBER 2023
RECOMMENDED ACTION: Receive and file.
8. NOTICE OF COMPLETION FOR NEIGHBORHOOD PARK
RENOVATIONS: SUNDOWNER AND VINTAGE PARKS PROJECT (PW
2017-17D)
RECOMMENDED ACTION: 1. Find that Diamond Construction & Design has completed construction of the Neighborhood Park Renovations:
Sundowner and Vintage Parks Project (PW 2017-17D). 2. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City. 3. Authorize the City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code. 4. Authorize staff to release any unencumbered retention in accordance with California law.
9. AWARD CONSTRUCTION CONTRACT FOR CITYWIDE STREET NAME SIGNS PROJECT (PW 2021-06)
RECOMMENDED ACTION:
1. Approve contract documents for
construction of the Citywide Street Name Signs Project (PW 2021-06).
2. Adopt Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR
FISCAL YEAR 2023-24. 3. Award a contract in the amount of $816,998 to Bear Electrical Solutions, Inc. 4. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from Bear Electrical Solutions, Inc. 5. Authorize the Mayor to sign, and the City Clerk to attest the contract with Bear Electrical Solutions, Inc.
10. APPROVAL OF MEASURE M2 EXPENDITURE REPORT
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE
CITY OF LAKE FOREST.
November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
11. FOURTH AMENDMENT TO AGREEMENT WITH TAIT & ASSOCIATES, INC. FOR STREET AND TRAFFIC ON-CALL ENGINEERING SERVICES - TASK ORDER #10 WIDENING/REALIGNMENT OF JERONIMO ROAD AT
EL TORO ROAD
RECOMMENDED ACTION:
1. Approve the Fourth Amendment to the
Professional Consultant Services Agreement with Tait & Associates, Inc. for On-Call Street and Traffic Services – Task Order #10
Widening/Realignment of Jeronimo Road at El Toro Road. 2.
Authorize the
Mayor to sign, and the City Clerk to attest, the Fourth Amendment substantially in the form attached.
12. SECOND AMENDMENT TO THE AGREEMENT WITH RALPH
ANDERSEN & ASSOCIATES FOR HUMAN RESOURCES CONSULTING
SERVICES
RECOMMENDED ACTION: 1. Approve the Second Amendment to the Agreement for Ralph Andersen & Associates for Human Resources Consulting Services. 2. Authorize the Mayor to sign, and the City Clerk attest to, the agreement with Ralph Andersen & Associates, substantially in the form attached.
PUBLIC HEARING(S) (Item No. 13)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
13. AN ORDINANCE OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 – PROPERTY MAINTENANCE, REVISING SECTION
6.14.002 – PUBLIC NUISANCES DESIGNATED, AND ADDING SECTION
6.14.017 – DEFINITIONS, TO THE LAKE FOREST MUNICIPAL CODE (CONTINUED FROM THE OCTOBER 17, 2023, CITY COUNCIL
MEETING)
RECOMMENDED ACTION: Introduce for first reading an Ordinance Entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 – PROPERTY
MAINTENANCE, REVISING SECTION 6.14.002 – PUBLIC NUISANCES DESIGNATED, AND ADDING SECTION 6.14.017 – DEFINITIONS, TO November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
THE LAKE FOREST MUNICIPAL CODE, AND FINDING THE ACTION TO
BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO STATE CEQA GUIDELINES SECTION 15061(B)(3).
DISCUSSION/ACTION ITEMS (Item No. 14)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
14. AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR
SOLID WASTE COLLECTION SERVICES
RECOMMENDED ACTION: 1. Approve the Request for Proposals for Residential and Commercial Solid Waste Collection and Disposal Services substantially in the form attached. 2. Authorize staff to solicit proposals.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
Mayor Cirbo:
November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas
.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on November 2, 2023.
Lisa Berglund
City Clerk
November 7, 2023
LAKE
FOREST CITY COUNCIL
AGENDA