MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, November 1, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with Council Member Voigts not present at roll call.
ROLL CALL: Council Members: Robert Pequeño
Scott Voigts (arrived at 5:35 p.m.)
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code section 54956.9(d)(4) Number of potential cases: 2
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
Council Member Voigts arrived to Closed Session at 5:35 p.m.
At 6:30 p.m. Mayor Cirbo reconvened Open Session with all members present.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: No public comment was offered.
INVOCATION: The Invocation was provided by Vanessa Tingey of the Church of Jesus Christ of Latter-day Saints.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Cub Scout Pack #765.
REPORT FROM STUDENT LIAISON: Aarav Rajpara, Student Liaison from El Toro High School, delivered his report.
PRESENTATIONS: (Item Nos. 2 - 3)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Presentation Item Nos. 2 - 3. The motion was carried by a vote of 5/0.
COMMUNITY EMERGENCY RESPONSE TEAM PROGRAM
City Manager Rose introduced this item and invited Senior Management Analyst De La Paz to provide a presentation. No public comment was offered.
ACTION: Certificates of Completion were presented to the graduates of the Community Emergency Response Team Program.
REGENCY FIRE UPDATE
City Manager Rose introduced this item and invited Senior Management Analyst De La Paz to provide a presentation. Division Chief Hunter also provided information on the Orange County Fire Authority's response to the fire. No public comment was offered.
ACTION: A presentation regarding the response to the Regency Fire was received and filed.
PUBLIC COMMENTS:
Harrison Jiang spoke in opposition to the construction of a new industrial building at 26200 Enterprise Way.
Salwa Castro expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
George Li spoke in opposition to the construction of a new industrial building at 26200 Enterprise Way.
Randy Johnson expressed concerns about remarks made by Council Member Yu regarding diversity on the City Council.
Arun Kumar expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
Ujjvala Bitra expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
Laura Hernandez expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
Zhu Wang submitted a speaker card but was not present when called to speak.
November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 6 CONSENT CALENDAR: (Item Nos. 4 - 12)
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to approve Consent Calendar Item Nos. 4 - 12. The motion was carried by a vote of
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 17, 2023
ACTION: The minutes were approved as submitted.
6. CONSIDERATION OF THE 2024 CITY MEETING CALENDAR
ACTION: The 2024 City Meeting Calendar was adopted.
7. QUARTERLY TREASURER'S REPORT: JULY - SEPTEMBER 2023
ACTION: The quarterly report was received and filed.
8. NOTICE OF COMPLETION FOR NEIGHBORHOOD PARK RENOVATIONS:
SUNDOWNER AND VINTAGE PARKS PROJECT (PW 2017-17D)
ACTION: 1. Diamond Construction & Design was found to have completed construction of the Neighborhood Park Renovations: Sundowner and Vintage Parks Project (PW 2017-17D). 2. The Notice of Completion was approved and the Mayor was authorized to execute the document on behalf of the City. 3. The City Clerk was authorized to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code. 4.
Staff was authorized to release any unencumbered retention in accordance with California law.
9. AWARD CONSTRUCTION CONTRACT FOR CITYWIDE STREET NAME SIGNS PROJECT (PW 2021-06)
ACTION: 1. Contract documents for construction of the Citywide Street Name Signs Project (PW 2021-06) were approved. 2. A Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24 was adopted. 3.
A contract in the amount of $816,998 was awarded to Bear Electrical Solutions, November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 6 Inc. 4. All other bids received were rejected and return of the bid bonds upon receipt of the executed contract documents from Bear Electrical Solutions, Inc. was authorized. 5. The Mayor was authorized to sign, and the City Clerk to attest the contract with Bear Electrical Solutions, Inc.
10. APPROVAL OF MEASURE M2 EXPENDITURE REPORT
ACTION: A Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF LAKE FOREST was adopted.
11. FOURTH AMENDMENT TO AGREEMENT WITH TAIT & ASSOCIATES, INC.
FOR STREET AND TRAFFIC ON-CALL ENGINEERING SERVICES - TASK ORDER #10 WIDENING/REALIGNMENT OF JERONIMO ROAD AT EL TORO ROAD
ACTION: 1. The Fourth Amendment to the Professional Consultant Services Agreement with Tait & Associates, Inc. for On-Call Street and Traffic Services - Task Order #10 Widening/Realignment of Jeronimo Road at El Toro Road was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest, the Fourth Amendment substantially in the form attached.
12. SECOND AMENDMENT TO THE AGREEMENT WITH RALPH ANDERSEN &
ASSOCIATES FOR HUMAN RESOURCES CONSULTING SERVICES
ACTION: 1. The Second Amendment to the Agreement for Ralph Andersen & Associates for Human Resources Consulting Services was approved. 2. The Mayor was authorized to sign, and the City Clerk attest to, the agreement with Ralph Andersen & Associates, substantially in the form attached.
PUBLIC HEARING: (Item No. 13)
13. AN ORDINANCE OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 - PROPERTY MAINTENANCE, REVISING SECTION 6.14.002 - PUBLIC NUISANCES DESIGNATED, AND ADDING SECTION 6.14.017 -
DEFINITIONS, TO THE LAKE FOREST MUNICIPAL CODE (CONTINUED FROM THE OCTOBER 17, 2023, CITY COUNCIL MEETING)
City Manager Rose introduced this item and invited Senior Planner Santos to provide a presentation. The Mayor opened the public hearing. No public comment was offered. Council member questions were asked and answered.
The Mayor closed the public hearing.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to establish an ad hoc committee with Council Member Yu and November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 6 Voigts to further discuss this ordinance, and return to Council with a recommendation with an opportunity to meet with the community on this matter.
The motion was carried by a vote of 4/1 with Council Member Pequeño voting no.
DISCUSSION/ACTION ITEM: (Item No. 14)
14. AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR SOLID
WASTE COLLECTION SERVICES
City Manager Rose introduced this item and invited Administrative Services Manager Groves to provide a presentation. Vice President of EcoNomics, Inc.
Trevor Blythe also provided a presentation. No public comment was offered.
Council member questions were asked and answered.
Council Member Voigts moved to continue the item to the next regularly scheduled City Council meeting. Council Member Yu seconded the motion.
Council Member Pequeño proposed a substitute motion to approve staff's recommendations. Mayor Pro Tem Tettemer seconded the substitute motion.
Council Member Voigts proposed a friendly amendment to Council Member Pequeño's substitute motion by adding a 1-year extension and procuring an 8- year proposal from the current provider. Council Member Yu proposed an additional friendly amendment to have a meeting with himself and Council Member Voigts to go through the staff report. No approval of the friendly amendments were heard.
Mayor Pro Tem Tettemer clarified on the floor that Council Members were welcome to meet with staff to further discuss the staff report and draft proposal.
MOTION: It was moved by Council Member Pequeño, seconded by Mayor Pro Tem Tettemer, to: 1. Approve the Request for Proposals for Residential and Commercial Solid Waste Collection and Disposal Services substantially in the form attached. 2. Authorize staff to solicit proposals. The motion was carried by a vote of 3/1/1, with Council Member Voigts voting no and Council Member Yu abstaining.
CITY MANAGER'S REPORT: City Manager Rose reported on her 23rd anniversary at Lake Forest.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño requested consensus to bring back a staff report to discuss cost savings and
cost sharing for the July 4th Parade celebration. Mayor November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 6 Cirbo provided consensus. He reported on his
attendance at the 1st Anglico Marine Corps Ball. He
thanked staff for all their hard work and congratulated City Manager Rose on her 23d anniversary with the
city.
Council Member Voigts: Council Member Voigts thanked staff for their hard work and congratulated City Manager Rose on her
23rd anniversary with the city.
Council Member Yu: Council Member Yu expressed his support for city staff and thanked them for their hard work.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer thanked the members of the waste hauler ad hoc committee for their hard work.
Mayor Cirbo: Mayor Cirbo thanked City staff for their hard work. He reported on his attendance at the Volunteer
Appreciation Luncheon and the 1st Anglico Marine
Corps Ball. He congratulated City Manager Rose on
her 23d anniversary with the city.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 9:26 p.m.
Respectfully submitted: APPROVED:
Cubor
DOUG CIRCL
LISA BERGLUND
CITY CLERK MAYOR
November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 6