AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, November 21, 2023
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
November 21, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney: City
Clerk:
5:30 p.m.
Robert Pequeño
Scott Voigts
Benjamin Yu
Mark Tettemer
Doug Cirbo
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2) NUMBER
OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
November 21, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 2 PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain Charles Williams, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Boy Scout Troop #628.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PRESENTATIONS (Item Nos. 2 – 3)
2. RECOGNITION OF THE 2023 HALLOWEEN LIGHTS CONTEST WINNER RECOMMENDED ACTION: Recognize the winner of the 2023 Halloween Lights Contest
3. 2023 VETERANS DAY TRIBUTE VIDEO
RECOMMENDED ACTION: Receive and file.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 4 – 9)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
November 21, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 3
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON NOVEMBER 7, 2023
RECOMMENDED ACTION: Approve as submitted.
6. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of$4,908,467.18
7. AMENDMENT TO CLASSIFICATION PLAN AND COMPENSATION
SCHEDULE FOR FISCAL YEAR 2023-24
RECOMMENDED ACTION: Adopt Resolution entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION SCHEDULE.
8. MASTER REIMBURSEMENT AGREEMENT WITH IRVINE RANCH
WATER DISTRICT FOR CITY STREET IMPROVEMENT PROJECTS
RECOMMENDED ACTION: 1. Approve the Master Reimbursement Agreement with the Irvine Ranch Water District (“IRWD”) for work conducted on IRWD facilities as part of future City Street Improvement Projects. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Master Reimbursement Agreement, substantially in the form attached.
November 21, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 4
9. CONSIDERATION OF FIFTH FUNDING PHASE FOR THE CITY'S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
RECOMMENDED ACTION: 1. That the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program. 2. Adopt a Resolution Entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING
BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24.
DISCUSSION/ACTION ITEMS (Item Nos. 10 – 11)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
10. PARKING ENFORCEMENT PROGRAM UPDATE
RECOMMENDED ACTION: Receive and file.
11. BIKE LANE TREATMENTS FOR TRABUCO ROAD BETWEEN BAKE
PARKWAY AND PEACHWOOD AND FOR LAKE FOREST DRIVE
BETWEEN BAKE PARKWAY AND PORTOLA PARKWAY
RECOMMENDED ACTION: Approve the implementation of enhanced bike lane treatments to upcoming and future pavement rehabilitation and slurry seal projects.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
November 21, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 5
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Pequeño:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Tettemer:
Mayor Cirbo:
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on November 16, 2023.
Lisa Berglund
City Clerk
November 21, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 6
CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: Management Services
SUBJECT:
RECOGNITION OF THE 2023 HALLOWEEN LIGHTS CONTEST WINNER RECOMMENDED ACTION(S):
Recognize the winner of the 2023 Halloween Lights Contest.
EXECUTIVE SUMMARY:
Lake Forest's Annual Halloween Lights Contest is a vibrant online competition that brings together the community in a celebration of creativity and festive spirit.
Participants contribute to the festivities by submitting photos showcasing the transformation of their homes into illuminated displays of Halloween-themed lights to the City’s multiple social media platforms, including Nextdoor, Facebook, Instagram, and Twitter.
This year, the contest featured a remarkable 15 entries, each a unique expression of the residents' enthusiasm for the Halloween season. The engagement from the community was exceptional, with a total of 502 voters actively participating in the voting process.
The competition reached its pinnacle with the announcement of Tom Johnson as the well-deserved winner for 2023, his creation, "A Normandale Halloween," standing out amidst the impressive array of entries.
In the spirit of community engagement, staff created a detailed map highlighting the locations of all contest entries. This effort allows residents and visitors alike to embark on self-guided tours, exploring the enchanting Halloween displays throughout the city. The map was easily accessible on the City's website and various social media outlets, ensuring widespread visibility and participation.
To formalize the recognition of the winner's outstanding contribution to the community's festive atmosphere, the City expresses its intention to acknowledge Tom Johnson's achievement in the Annual Lake Forest Halloween Lights Contest. Staff recommends that the City Council join in recognizing Tom Item: 2
7 Johnson's remarkable achievement by presenting him with a Certificate of Recognition (Attachment).
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
Certificate of Recognition
Initiated By: Nick Gates, Senior Communications & Marketing Analyst Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
Item: 2
8 5
2 6
9 7
ATTACHMENT
Item: 2
9 5
2 6
9 7
CERTIFICATE OF
FIRST PLACE WINNER
THE LAKE FOREST CITY COUNCIL
HEREBY RECOGNIZES
Tom Johnson
FOR WINNING THE
CITY OF LAKE FOREST
2023 HALLOWEEN HOUSE CONTEST
November 21, 2023
_______________________________
DOUG CIRBO
Mayor
__________________________
MARK TETTEMER
Mayor Pro Tem
__________________________
ROBERT PEQUEÑO
Council Member
__________________________
SCOTT VOIGTS
Council Member
__________________________
BENJAMIN YU
Council Member
Item: 2
10 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: Management Services
SUBJECT:
2023 Veterans Day Tribute Video
RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
Lake Forest exemplifies a profound commitment to honoring its veterans. This dedication encompasses various initiatives, including memorial wreaths placed at Veterans Park, a wreath donation at El Toro Park to the Orange County Cemetery District, The Clubhouse Veterans Celebrations and Luncheon in partnership with the American Legion and adopted Marine Battalion, and the impactful Hometown Hero Program. Through these diverse initiatives, Lake Forest emphasizes its unwavering commitment to expressing gratitude and appreciation for the significant contributions and sacrifices made by our residents in service to the nation.
As a component of the City's Veterans Day commemoration, the Communications and Marketing Division urges residents to contribute photos of Lake Forest veterans for a video. A total of 29 submissions were received and curated into a Mayors Minute video. Mayor Doug Cirbo's introduction to the video resonated with the community, garnering over 6,000 views on the City's social media channels. This video serves as a tribute, honoring and recognizing the service of local veterans within the community. Tonight, staff will present the video to the City Council.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
ATTACHMENTS:
None.
Item: 3
11 Initiated By: Jonathan Volzke, Communications and Marketing Manager Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
Item: 3
12 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: City Clerk
SUBJECT:
MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):
Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
EXECUTIVE SUMMARY:
California Government Code 36934 allows titles of ordinances and resolutions to be waived.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 4
13 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, November 7, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with Council Member Voigts not present at roll call.
ROLL CALL:
Council Members:
Robert Pequeño
Scott Voigts (arrived at 5:35 p.m.)
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code section 54956.9(d)(4) Number of potential cases: 2
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
Council Member Voigts arrived to Closed Session at 5:35 p.m.
At 6:30 p.m. Mayor Cirbo reconvened Open Session with all members present.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: No public comment was offered.
INVOCATION: The Invocation was provided by Vanessa Tingey of the Church of Jesus Christ of Latter-day Saints.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Cub Scout Pack #765.
REPORT FROM STUDENT LIAISON: Aarav Rajpara, Student Liaison from El Toro Item: 5
14 November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 6 High School, delivered his report.
PRESENTATIONS: (Item Nos. 2 – 3)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Presentation Item Nos. 2 – 3. The motion was carried by a vote of 5/0.
2. COMMUNITY EMERGENCY RESPONSE TEAM PROGRAM
City Manager Rose introduced this item and invited Senior Management Analyst De La Paz to provide a presentation. No public comment was offered.
ACTION: Certificates of Completion were presented to the graduates of the Community Emergency Response Team Program.
3. REGENCY FIRE UPDATE
City Manager Rose introduced this item and invited Senior Management Analyst De La Paz to provide a presentation. Division Chief Hunter also provided information on the Orange County Fire Authority’s response to the fire. No public comment was offered.
ACTION: A presentation regarding the response to the Regency Fire was received and filed.
PUBLIC COMMENTS:
Harrison Jiang spoke in opposition to the construction of a new industrial building at 26200 Enterprise Way.
Salwa Castro expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
George Li spoke in opposition to the construction of a new industrial building at 26200 Enterprise Way.
Randy Johnson expressed concerns about remarks made by Council Member Yu regarding diversity on the City Council.
Arun Kumar expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
Ujjvala Bitra expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
Laura Hernandez expressed concerns about security at IronRidge and requested an installation of a fence and a pedestrian gate on IronRidge community grounds.
Zhu Wang submitted a speaker card but was not present when called to speak.
Item: 5
15 November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 6 CONSENT CALENDAR: (Item Nos. 4 – 12)
MOTION: It was moved by Council Member Yu, seconded by Council Member Voigts, to approve Consent Calendar Item Nos. 4 – 12. The motion was carried by a vote of 5/0.
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 17, 2023
ACTION: The minutes were approved as submitted.
6. CONSIDERATION OF THE 2024 CITY MEETING CALENDAR
ACTION: The 2024 City Meeting Calendar was adopted.
7. QUARTERLY TREASURER'S REPORT: JULY - SEPTEMBER 2023
ACTION: The quarterly report was received and filed.
8. NOTICE OF COMPLETION FOR NEIGHBORHOOD PARK RENOVATIONS:
SUNDOWNER AND VINTAGE PARKS PROJECT (PW 2017-17D)
ACTION: 1. Diamond Construction & Design was found to have completed construction of the Neighborhood Park Renovations: Sundowner and Vintage Parks Project (PW 2017-17D). 2. The Notice of Completion was approved and the Mayor was authorized to execute the document on behalf of the City. 3. The City Clerk was authorized to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code. 4.
Staff was authorized to release any unencumbered retention in accordance with California law.
9. AWARD CONSTRUCTION CONTRACT FOR CITYWIDE STREET NAME SIGNS PROJECT (PW 2021-06)
ACTION: 1. Contract documents for construction of the Citywide Street Name Signs Project (PW 2021-06) were approved. 2. A Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24 was adopted. 3.
A contract in the amount of $816,998 was awarded to Bear Electrical Solutions, Item: 5
16 November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 6 Inc. 4. All other bids received were rejected and return of the bid bonds upon receipt of the executed contract documents from Bear Electrical Solutions, Inc. was authorized. 5. The Mayor was authorized to sign, and the City Clerk to attest the contract with Bear Electrical Solutions, Inc.
10. APPROVAL OF MEASURE M2 EXPENDITURE REPORT
ACTION: A Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF LAKE FOREST was adopted.
11. FOURTH AMENDMENT TO AGREEMENT WITH TAIT & ASSOCIATES, INC.
FOR STREET AND TRAFFIC ON-CALL ENGINEERING SERVICES - TASK ORDER #10 WIDENING/REALIGNMENT OF JERONIMO ROAD AT EL TORO ROAD
ACTION: 1. The Fourth Amendment to the Professional Consultant Services Agreement with Tait & Associates, Inc. for On-Call Street and Traffic Services – Task Order #10 Widening/Realignment of Jeronimo Road at El Toro Road was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest, the Fourth Amendment substantially in the form attached.
12. SECOND AMENDMENT TO THE AGREEMENT WITH RALPH ANDERSEN &
ASSOCIATES FOR HUMAN RESOURCES CONSULTING SERVICES
ACTION: 1. The Second Amendment to the Agreement for Ralph Andersen & Associates for Human Resources Consulting Services was approved. 2. The Mayor was authorized to sign, and the City Clerk attest to, the agreement with Ralph Andersen & Associates, substantially in the form attached.
PUBLIC HEARING: (Item No. 13)
13. AN ORDINANCE OF THE CITY OF LAKE FOREST CALIFORNIA ADDING CHAPTER 6.12 – PROPERTY MAINTENANCE, REVISING SECTION 6.14.002 – PUBLIC NUISANCES DESIGNATED, AND ADDING SECTION 6.14.017 –
DEFINITIONS, TO THE LAKE FOREST MUNICIPAL CODE (CONTINUED FROM THE OCTOBER 17, 2023, CITY COUNCIL MEETING)
City Manager Rose introduced this item and invited Senior Planner Santos to provide a presentation. The Mayor opened the public hearing. No public comment was offered. Council member questions were asked and answered.
The Mayor closed the public hearing.
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to establish an ad hoc committee with Council Member Yu and Item: 5
17 November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 6 Voigts to further discuss this ordinance, and return to Council with a recommendation with an opportunity to meet with the community on this matter.
The motion was carried by a vote of 4/1 with Council Member Pequeño voting no.
DISCUSSION/ACTION ITEM: (Item No. 14)
14. AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR SOLID
WASTE COLLECTION SERVICES
City Manager Rose introduced this item and invited Administrative Services Manager Groves to provide a presentation. Vice President of EcoNomics, Inc.
Trevor Blythe also provided a presentation. No public comment was offered.
Council member questions were asked and answered.
Council Member Voigts moved to continue the item to the next regularly scheduled City Council meeting. Council Member Yu seconded the motion.
Council Member Pequeño proposed a substitute motion to approve staff’s recommendations. Mayor Pro Tem Tettemer seconded the substitute motion.
Council Member Voigts proposed a friendly amendment to Council Member Pequeño’s substitute motion by adding a 1-year extension and procuring an 8- year proposal from the current provider. Council Member Yu proposed an additional friendly amendment to have a meeting with himself and Council Member Voigts to go through the staff report. No approval of the friendly amendments were heard.
Mayor Pro Tem Tettemer clarified on the floor that Council Members were welcome to meet with staff to further discuss the staff report and draft proposal.
MOTION: It was moved by Council Member Pequeño, seconded by Mayor Pro Tem Tettemer, to: 1. Approve the Request for Proposals for Residential and Commercial Solid Waste Collection and Disposal Services substantially in the form attached. 2. Authorize staff to solicit proposals. The motion was carried by a vote of 3/1/1, with Council Member Voigts voting no and Council Member Yu abstaining.
CITY MANAGER'S REPORT: City Manager Rose reported on her 23rd anniversary at Lake Forest.
CITY COUNCIL COMMENTS:
Council Member Pequeño: Council Member Pequeño requested consensus to bring back a staff report to discuss cost savings and
cost sharing for the July 4th Parade celebration. Mayor Item: 5
18 November 7, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 6 Cirbo provided consensus. He reported on his
attendance at the 1st Anglico Marine Corps Ball. He
thanked staff for all their hard work and congratulated City Manager Rose on her 23rd anniversary with the
city.
Council Member Voigts: Council Member Voigts thanked staff for their hard work and congratulated City Manager Rose on her
23rd anniversary with the city.
Council Member Yu: Council Member Yu expressed his support for city staff and thanked them for their hard work.
Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer thanked the members of the waste hauler ad hoc committee for their hard work.
Mayor Cirbo: Mayor Cirbo thanked City staff for their hard work. He reported on his attendance at the Volunteer
Appreciation Luncheon and the 1st Anglico Marine
Corps Ball. He congratulated City Manager Rose on
her 23rd anniversary with the city.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 9:26 p.m.
Respectfully submitted:
APPROVED:
LISA BERGLUND DOUG CIRBO
CITY CLERK MAYOR
Item: 5
19 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: Finance
SUBJECT:
CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):
Approve the warrant register in the amount of $4,908,467.18 EXECUTIVE SUMMARY:
In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.
FISCAL IMPACT:
The amount of the warrant register is $4,908,467.18
ATTACHMENTS:
Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 6
20 Attachment
Item: 6
21 11/15/2023 12:23:56 PM Page 1 of 15
Check Report
City of Lake Forest By Check Number
Date Range: 10/01/2023 - 10/31/2023
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 10/06/2023 11125644.57Manual 0.00 11125 Invoice 10/06/2023 LIVE ADP CHECK 11125 PPE 09/29/2023 644.570.00 THB000000 EMPLOYEE PAYROLL CHECK 10/20/2023 11126449.67Manual 0.00 11126 Invoice 10/20/2023 LIVE ADP CHECK 11126 PPE 10/13/2023 449.670.00 THB000000 EMPLOYEE PAYROLL CHECK 10/20/2023 111271,222.11Manual 0.00 11127 Invoice 10/20/2023 LIVE ADP CHECK 11127 PPE 10/13/2023 1,222.110.00 2,316.35Total Manual: 0.00
Item: 6
22 Check Report Date Range: 10/01/2023 - 10/31/2023
11/15/2023 12:23:56 PM Page 2 of 15
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
10797 JEREMIAH STEPHENS 10/10/2023 801389-67.00Regular 0.00 10341 SPORTS FACILITIES GROUP INC 10/10/2023 801766-176.16Regular 0.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS10/12/2023 801768-542.55Regular 0.00 10392 US DEPT OF TREASURY 10/12/2023 801778-188.59Regular 0.00 10852 ACCESS ELECTRICAL SERVICES INC 10/05/2023 801782381.75Regular 0.00 14348 Invoice 10/05/2023 COFFEE MAKER HARDWIRE SEP CIVIC CEN… 381.750.00 10006 ADT SECURITY SERVICES 10/05/2023 801783276.66Regular 0.00 1011727690 Invoice 10/05/2023 INSTALLATION & SERVICE CHARGES LFSP 59.000.00 1015067912 Invoice 10/05/2023 LATE CHARGES FOR LFSP REC CTR 1.000.00 1017170246 Invoice 10/05/2023 SECURITY MONITORING 10/08 - 01/07 SP… 216.660.00 10009 AGE WELL SENIOR SERVICES 10/05/2023 8017845,076.23Regular 0.00 0823 Invoice 10/05/2023 SENIOR MOBILITY PROGRAM AUG 5,076.230.00 10851 ALVIN KIM 10/05/2023 801785220.00Regular 0.00
2002613.021 Invoice 10/05/2023 REFUND SUPER SOCCER STARS 3-4 12009 220.000.00 10025 AMERICAN FIDELITY ASSURANCE 10/05/2023 8017865,231.42Regular 0.00 2222086B Invoice 10/05/2023 MED DEP CARE PPE 09/01/2023 2,615.680.00 2222087B Invoice 10/05/2023 MED DEP CARE PPE 09/15/2023 2,615.740.00 10028 AMERINAT 10/05/2023 801787501.00Regular 0.00
FS-5721 Invoice 10/05/2023 REHAB LOAN FEES - GOLDSWORTHY 501.000.00 10034 ANNEALTA GROUP 10/05/2023 80178812,375.00Regular 0.00 2950 Invoice 10/05/2023 CIP PROJECT MANAGEMENT AUG 2023-24 12,375.000.00 10037 AQUABIO ENVIRONMENTAL 10/05/2023 8017891,500.00Regular 0.00 101819 Invoice 10/05/2023 LAKE MAINTENANCE ALGAE SEP VETERANS… 1,500.000.00 10039 ARDURRA GROUP INC 10/05/2023 80179085,203.50Regular 0.00 140997 Invoice 10/05/2023 PROFESSIONAL SERVICES AUG 85,203.500.00 10042 ASSURED TELEMATICS INC 10/05/2023 801791291.00Regular 0.00 114509 Invoice 10/05/2023 FLEET GPS UNITS SEPT 291.000.00 10043 AT&T 10/05/2023 8017921,287.10Regular 0.00
3944 4198742805 Invoice 10/05/2023 INTERNET SERVICE CIVIC CENTER 8/11 - 9/… 1,287.100.00 10047 AWARD CREATIONS 10/05/2023 80179320.11Regular 0.00 2023-1054 Invoice 10/05/2023 NAME BADGE (McGOVERN) 20.110.00 10482 BRETT STIVALETTA 10/05/2023 801794235.00Regular 0.00 107010 Invoice 10/05/2023 WELD REPAIR PING PONG TABLES SEP SNR… 235.000.00 10061 BRIGHTLIFE DESIGNS LLC 10/05/2023 8017958,950.00Regular 0.00 1436 Invoice 10/05/2023 SEASONAL LIGHTING INSTALLATION & RE… 8,950.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 10/05/2023 80179671,233.83Regular 0.00 8533769 Invoice 10/05/2023 SOIL SAMPLES JUL LFSP 900.000.00 8547929 Invoice 10/05/2023 IRRIGATION REPAIRS JUL LFSP 1,091.670.00 8554417 Invoice 10/05/2023 FIELD REPAIRS AUG HEROES PARK 4,826.670.00 8576804 Invoice 10/05/2023 MONTHLY MAINTENANCE SEP LFSP 56,725.030.00 8576816 Invoice 10/05/2023 MONTHLY MAINTENANCE SEP CIVIC CENT… 3,625.000.00 8591611 Invoice 10/05/2023 IRRIGATION REPAIRS AUG SPORTS PARKS 2,888.350.00 8591613 Invoice 10/05/2023 IRRIGATION REPAIRS AUG LFSP 1,177.110.00 10074 CALIFORNIA STATE DISBURSEMENT 10/05/2023 801797147.70Regular 0.00 PPE 09/29/2023 Invoice 10/05/2023 REMIT ID 200000002413681 SDU/TRIBAL: … 147.700.00 10075 CALIFORNIA YELLOW CAB 10/05/2023 801798689.01Regular 0.00 8508023 Invoice 10/05/2023 SENIOR TRANSPORTATION AUG 689.010.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10079 CALPERS LONG TERM CARE PROGRAM 10/05/2023 801799238.85Regular 0.00 15080462 Invoice 10/05/2023 EE CONT PPE 10/13/2023 238.850.00 10086 CARLSON STRATEGIC LAND 10/05/2023 801800562.50Regular 0.00 1711 Invoice 10/05/2023 MITIGATION MONITORING AUG CIVIC CE… 562.500.00 10087 CARRIER JOHNSON 10/05/2023 801801352.50Regular 0.00 40491 Invoice 10/05/2023 SENIOR CENTER PATIO COVER AUG 352.500.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 10/05/2023 801802206.50Regular 0.00 09/29/2023 Invoice 10/05/2023 EE CONT PPE 09/29/2023 206.500.00 10104 CONVERGINT TECHNOLOGIES LLC 10/05/2023 8018036,009.66Regular 0.00 IN00085718 Invoice 10/05/2023 CCTV MONTHLY MAINTENANCE AUG 3,004.830.00 IN00094651 Invoice 10/05/2023 CCTV MONTHLY MAINTENANCE SEP 3,004.830.00 10109 COUNTY OF ORANGE TREASURER TAX 10/05/2023 8018041,633,441.91Regular 0.00 PW240228 Invoice 10/05/2023 ID/IC AGRMNT ILLGL DISCHRG/ILLICIT CN… 1,751.560.00 SH 66541 Invoice 10/05/2023 LAW ENFORCEMENT OCT 1,631,690.350.00 10113 CROWN FACILITY SOLUTIONS 10/05/2023 8018052,068.21Regular 0.00 2380 Invoice 10/05/2023 JANITORIAL SERVICES BASEBALL TOURNA… 218.320.00 2395 Invoice 10/05/2023 JANITORIAL SERVICES COMM CTR PERMIT… 587.190.00 2396 Invoice 10/05/2023 JANITORIAL SERVICES SOFTBALL TOURNA… 218.320.00 2397 Invoice 10/05/2023 JANITORIAL SERVICES COMM CTR PERMIT… 457.190.00 2400 Invoice 10/05/2023 JANITORIAL SERVICES COMM CTR PERMIT… 587.190.00 10849 DATA TICKET, INC 10/05/2023 80180637.20Regular 0.00 0723PERMITS Invoice 10/05/2023 PERMIT PARKING PROGRAM - ESCROW A… 37.200.00 10122 DEPARTMENT OF JUSTICE 10/05/2023 80180760.00Regular 0.00 679675 Invoice 10/05/2023 PRE-EMPLOYMENT & VOLUNTEER FINGER… 60.000.00 THB001557 DOUGLAS ERDMAN 10/05/2023 801808785.94Regular 0.00 08/30/2023 Invoice 10/05/2023 EXP REIMB APWA PWX SAN DIEGO CONF … 785.940.00 10165 FRANCHISE TAX BOARD 10/05/2023 801809100.00Regular 0.00 09/29/2023 Invoice 10/05/2023 CASE 572751014 PPE 09/29/2023 100.000.00 10177 GUARDIAN 10/05/2023 8018108,338.54Regular 0.00
23-10 Invoice 10/05/2023 DENTAL INSURANCE OCT 2023 8,338.540.00 10184 HINDERLITER DE LLAMAS & ASSOC 10/05/2023 8018115,015.00Regular 0.00 SIN031633 Invoice 10/05/2023 CANNABIS MANAGEMENT (TESTING LABS)… 5,015.000.00 10194 INTERWEST CONSULTING 10/05/2023 801812104,579.80Regular 0.00 91006 Invoice 10/05/2023 BUILDING & SAFETY SERVICES AUG 102,059.800.00 91007 Invoice 10/05/2023 BLDG & SAFETY SERVICES OT (CARDEN, M… 2,520.000.00 10197 IRVINE RANCH WATER DISTRICT 10/05/2023 80181368,742.43Regular 0.00 23-08 Invoice 10/05/2023 WATER SERVICES CC, LFSP, MP, SLOPES, P… 68,742.430.00 10202 JAMES RITCHIE 10/05/2023 8018145,145.00Regular 0.00 924 Invoice 10/05/2023 SENIOR CENTER & COUNCIL CHAMBER FL… 5,145.000.00 10203 JAMEY CLARK INC 10/05/2023 8018157,548.07Regular 0.00 74269 Invoice 10/05/2023 PLAYGROUND CERTIFICATION AUG VINTA… 2,725.000.00 74345 Invoice 10/05/2023 6 BASKETBALL RIMS FOR PARKS SEP 791.590.00 74364 Invoice 10/05/2023 REPLACE BASKETBALL BACKBOARD SEP D… 2,150.000.00 74365 Invoice 10/05/2023 REPLACE 2 BASKETBALL RIMS & NETS SEP… 490.440.00 74372 Invoice 10/05/2023 INSTLL NEW BSKTBLL RIM SEP FOOTHILL R… 423.560.00 74373 Invoice 10/05/2023 REPLACE 2 BASKETBALL RIMS SEP TAMARI… 557.310.00 74374 Invoice 10/05/2023 INSTALL TOILET SEAT IN WMN RSTRM SEP … 115.920.00 74375 Invoice 10/05/2023 GATE INSTALL EXTENSION SEP BAKER RAN… 294.250.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10208 JENNIFER ANDRUS-NELSON 10/05/2023 8018162,439.50Regular 0.00 11738 Invoice 10/05/2023 SUMMER ETIQUETTE CLASS INSTRUCTOR … 1,221.500.00 11739 Invoice 10/05/2023 SUMMER ETIQUETTE CLASS INSTRUCTOR … 1,218.000.00 10220 KIDDER MATHEWS OF CALIFORNIA 10/05/2023 80181731,426.16Regular 0.00 KMCA6947 Invoice 10/05/2023 CIVIC CENTER MAINTENANCE AUG 31,426.160.00 10853 KIMBERLY DOWNEY ESMOND 10/05/2023 80181812,208.70Regular 0.00 11709 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 1,271.200.00 11710 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 1,532.300.00 11711 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 1,532.300.00 11712 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 2,375.100.00 11713 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 1,824.900.00 11814 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 498.400.00 11815 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 436.100.00 11816 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 459.200.00 11817 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 311.500.00 11818 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 186.900.00 11819 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 688.800.00 11820 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 498.400.00 11821 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 249.200.00 11822 Invoice 10/05/2023 SUMMER DANCE INSTRUCTOR PAYMENT 344.400.00 10228 LAKE FOREST CHAMBER OF COMMERCE 10/05/2023 8018192,000.00Regular 0.00 BW10082623 Invoice 10/05/2023 BEER & WINE GARDEN 8/26 PAYMENT 2 O… 2,000.000.00 10232 LGC GEOTECHNICAL INC 10/05/2023 801820924.85Regular 0.00 01-19750 Invoice 10/05/2023 GEOTECHNICAL SERVICES AUG SCHOOL SI… 924.850.00 10236 LSA ASSOCIATES INC 10/05/2023 80182125,752.66Regular 0.00 189979 Invoice 10/05/2023 ENVIRONMENTAL CONSULTING SERVICES… 9,738.750.00 189980 Invoice 10/05/2023 ENVRMNTL CNSLTNG SVCS UP 06-21-5438… 13,038.830.00 189981 Invoice 10/05/2023 ENVIRONMENTAL CONSULTING SERVICES… 2,975.080.00 THB001653 MICHAEL MCCONAHA 10/05/2023 801822325.96Regular 0.00 08/31/2023 Invoice 10/05/2023 EXP REIMB APWA PWX SAN DIEGO CONV … 325.960.00 10468 MISSIONSQUARE 10/05/2023 80182311,703.33Regular 0.00 09/29/2023 Invoice 10/05/2023 DEFERRED COMP PPE 09/29/2023 ACCT #… 11,703.330.00 10850 MONICA YANG 10/05/2023 801824104.00Regular 0.00
2002607.021 Invoice 10/05/2023 REFUND SKYHAWKS SOCCER TOTS 11970 104.000.00 THB004946 NAZILA MOKARRAM 10/05/2023 801825340.56Regular 0.00 09/21/2023 Invoice 10/05/2023 EXP REIMB APWA PWX CONF SAN DIEGO … 340.560.00 10265 NIEVES LANDSCAPE INC 10/05/2023 801826496.00Regular 0.00 75415 Invoice 10/05/2023 DUMP ILLEGAL WASTE AUG CAVANAUGH … 496.000.00 10267 NOAH HOLLAND TORGESON 10/05/2023 801827400.00Regular 0.00 20231007 Invoice 10/05/2023 DJ SERVICES - SPECIAL NEEDS MONSTER … 400.000.00 10273 OCCUPATIONAL HEALTH CENTERS 10/05/2023 801828204.00Regular 0.00 80377045 Invoice 10/05/2023 STARS VOLUNTEER PRE-EMPLOYMENT PH… 51.000.00 80439012 Invoice 10/05/2023 STARS VOLUNTEER PRE-EMPLOYMENT PH… 51.000.00 80517647 Invoice 10/05/2023 EMPLOYEE & STARS VOLUNTEER PRE-EMP… 102.000.00 THB001588 PETER MEIER 10/05/2023 8018291,376.14Regular 0.00 09/26/2023 Invoice 10/05/2023 EXP REIMB CASQA CONF SAN DIEGO 9/11 -… 1,376.140.00 10300 QUALITY CODE PUBLISHING 10/05/2023 8018302,232.00Regular 0.00 GC0011648 Invoice 10/05/2023 MUNICIPAL CODE SUPPLEMENTAL SERVICE 2,232.000.00 10312 RJM DESIGN GROUP INC 10/05/2023 801831325.00Regular 0.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 35925 Invoice 10/05/2023 CONST DESIGN SERVICES AUG PORTOLA P… 325.000.00 THB004894 SEAN MCGOVERN 10/05/2023 801832561.29Regular 0.00 09/26/2023 Invoice 10/05/2023 EXP REIMB CALCITIES CONF SACRAMENTO… 561.290.00 10335 SOUTHERN CALIFORNIA EDISON 10/05/2023 8018338,359.84Regular 0.00 5025 09/15/2023 Invoice 10/05/2023 TRAFFIC SIGNAL UTILITIES AUG 8,283.590.00 5993 09/18/2023 Invoice 10/05/2023 BUS SHELTER UTILITIES SEPT 76.250.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 10/05/2023 8018342,462.07Regular 0.00 0000572213 Invoice 10/05/2023 PUBLIC NOTICES FOR PLNG COMM 9/7 & … 2,462.070.00 10848 STEVEN MENDEZ 10/05/2023 801835569.00Regular 0.00 4230 Invoice 10/05/2023 SPOOKTACULAR PHOTO BOOTH 10/28 569.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS10/05/2023 801836200.42Regular 0.00 100490 Invoice 10/05/2023 BUSINESS CARDS - GENERAL & S. VOIGTS 200.420.00 10347 SUPERIOR PROPERTY SERVICES INC 10/05/2023 8018371,200.00Regular 0.00 17905 Invoice 10/05/2023 SAGUARO ALLEY WALL PAINTING SEP 1,200.000.00 10641 THE LOFTCRAFTERS INC 10/05/2023 8018382,850.00Regular 0.00 RESB-07-23-61086 Invoice 10/05/2023 REFUND C&D DEPOSIT 1,350.000.00 RESB-08-23-61388 Invoice 10/05/2023 REFUND C&D DEPOSIT 1,500.000.00 10366 THOMAS J O CONNELL 10/05/2023 8018393,064.45Regular 0.00 INV-2023-182 Invoice 10/05/2023 REPAIR EXT LIGHTING SEP CIVIC CENTER 377.000.00 INV-2023-183 Invoice 10/05/2023 INSTALL NEW ASTRONOMIC TIMER SEP LF… 760.650.00 INV-2023-184 Invoice 10/05/2023 INSTALL LED INSERTS SEP MTN VIEW PARK 798.350.00 INV-2023-185 Invoice 10/05/2023 INSTALL NEW ASTRONOMIC TIMER SEP VE… 798.350.00 INV-2023-186 Invoice 10/05/2023 RPLCE ELCTRCL BX CVRS SEP CIVIC CTR PA… 330.100.00 THB004881 TRAN TRAN 10/05/2023 801840320.22Regular 0.00 08/30/2023 Invoice 10/05/2023 EXP REIMB APWA PWX CONF SAN DIEGO … 320.220.00 10382 TYLER TECHNOLOGIES INC 10/05/2023 80184124,894.00Regular 0.00 025-437943 Invoice 10/05/2023 ANNUAL SAAS FEES ERP10 24,894.000.00 10391 US BANK PARS 10/05/2023 8018422,228.40Regular 0.00 09/29/2023 Invoice 10/05/2023 PARS CONT PPE 09/29/2023 2,228.400.00 10392 US DEPT OF TREASURY 10/05/2023 801843929.00Regular 0.00 09/29/2023 Invoice 10/05/2023 AGENCY TRACKING WG2122418 PPE 09/2… 929.000.00 10398 VERIZON WIRELESS 10/05/2023 8018441,342.29Regular 0.00 9944295424 Invoice 10/05/2023 CELLULAR PHONE & DATA SERVICE 8/13 - … 1,342.290.00 10405 VOYAGER FLEET SYSTEMS INC 10/05/2023 8018453,568.56Regular 0.00 8690611272339 Invoice 10/05/2023 CITY VEHICLE FUEL SEP 3,568.560.00 10506 WEST COAST ARBORISTS INC 10/05/2023 80184629,775.00Regular 0.00 204261 Invoice 10/05/2023 TREE MAINTENANCE 08/16 - 08/31 29,775.000.00 10001 ABTECH TECHNOLOGIES INC 10/12/2023 80184730,782.42Regular 0.00 2309021-IN Invoice 10/12/2023 SURFACE PRO DOCKS & KEYBOARDS 1,558.920.00 W204422-IN Invoice 10/12/2023 IT MANAGED SERVICES OCT 29,223.500.00 10859 ADAM CHRISTING 10/12/2023 8018481,100.00Regular 0.00 21049 Invoice 10/12/2023 MAYOR'S VOLUNTEER LUNCHEON 1,100.000.00 10856 ADU WEST COAST 10/12/2023 8018492,700.00Regular 0.00 RESB-01-22-52195 Invoice 10/12/2023 REFUND C&D DEPOSIT 2,700.000.00 10855 AMS BUILDERS INC 10/12/2023 8018503,000.00Regular 0.00 RESB-03-23-59326 Invoice 10/12/2023 REFUND C&D DEPOSIT 3,000.000.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10052 BEAR ELECTRICAL SOLUTIONS INC 10/12/2023 80185144,214.75Regular 0.00 20178 Invoice 10/12/2023 TRAFFIC SIGNAL RESPONSE & ENCROACH… 33,296.250.00 20179 Invoice 10/12/2023 TRAFFIC SIGNAL MAINT RSP & ENCROAC… 3,205.000.00 20180 Invoice 10/12/2023 TRAFFIC SIGNAL MAINTENANCE ROUTINE … 7,713.500.00 10110 COX COMMUNICATIONS 10/12/2023 80185257.52Regular 0.00 6701 09/27/2023 Invoice 10/12/2023 CABLE SERVICES 9/27 - 10/26 CITY CLERK 57.520.00 10113 CROWN FACILITY SOLUTIONS 10/12/2023 8018535,703.32Regular 0.00 2422 Invoice 10/12/2023 JANITORIAL SERVICES OCT LFSP 5,485.000.00 2486 Invoice 10/12/2023 JANITORIAL SERVICES BASEBALL TOURNA… 218.320.00 10117 DANIEL E DUNKLEBERG 10/12/2023 801854144.00Regular 0.00 34322 Invoice 10/12/2023 NAME PLATE - McGOVERN 48.000.00 34323 Invoice 10/12/2023 NAME PLATE REPLACEMENT - TRAN 48.000.00 34324 Invoice 10/12/2023 NAME PLATE - COMMISSION SECRETARY 48.000.00 10857 DARLEEN VALENCIA 10/12/2023 801855648.00Regular 0.00 105 Invoice 10/12/2023 SPOOKTACULAR BALLOONS 648.000.00 10781 DELTA ELECTRIC LLC 10/12/2023 80185659,432.00Regular 0.00 3R2 Invoice 10/12/2023 PORTOLA PARK LIGHTING & RETENTION A… 59,432.000.00 10137 EL TORO WATER DISTRICT 10/12/2023 80185732,794.86Regular 0.00 23-09 Invoice 10/12/2023 WATER SERVICES LFSP/MPS/PARKS SEP 32,794.860.00 10155 FASTSIGNS OF LAKE FOREST 10/12/2023 801858866.10Regular 0.00 2016-16720 Invoice 10/12/2023 SPOOKTACULAR BANNER 866.100.00 10522 GRANICUS LLC 10/12/2023 80185920,160.00Regular 0.00 171934 Invoice 10/12/2023 AGENDA MANAGEMENT SOFTWARE 20,160.000.00 10195 IP VIDEO SPECIALISTS 10/12/2023 801860199.00Regular 0.00 6738 Invoice 10/12/2023 VIDEO STREAMING SERVICE NOV SKATE P… 199.000.00 10854 KOLBO DEVELOPMENT INDUSTRIES 10/12/2023 8018617,470.00Regular 0.00 RESB-08-22-55947 Invoice 10/12/2023 REFUND C&D DEPOSIT 7,470.000.00 10223 KONICA MINOLTA BUSINESS 10/12/2023 8018621,386.14Regular 0.00 289629083 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP 2A 244.090.00 289629466 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP BL… 254.040.00 289629468 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP CITY… 117.080.00 289629735 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP 2B 43.210.00 289629921 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP SEN… 182.070.00 289629923 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP 1A 399.510.00 289630004 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP POL… 60.530.00 289630104 Invoice 10/12/2023 COPIER MONTHLY MAINTENANCE SEP SP… 85.610.00 10224 KONICA MINOLTA PREMIER FINANCE 10/12/2023 8018631,011.43Regular 0.00 81050821 Invoice 10/12/2023 COPIER LEASE 10/08 - 11/07 1,011.430.00 10229 LAKE FOREST EXPRESS WASH 10/12/2023 80186430.00Regular 0.00 1101 Invoice 10/12/2023 VEHICLE WASH SEP 30.000.00
10235 LOOPNET 10/12/2023 801865356.00Regular 0.00
118371556-1 Invoice 10/12/2023 COMMERCIAL PROPERTIES NOW (FRONT-… 356.000.00 10860 MARGIE MATSIL 10/12/2023 801866450.00Regular 0.00 2002615.021 Invoice 10/12/2023 REFUND PERMIT 6079 450.000.00 10247 METROPOLITAN TRANSPORTATION 10/12/2023 8018673,500.00Regular 0.00 4926-AR13135 Invoice 10/12/2023 STREETSAVER ANNUAL SUBSCRIPTION 3,500.000.00 10276 ONWARD ENGINEERING 10/12/2023 8018682,440.66Regular 0.00 7099 Invoice 10/12/2023 LAKE FOREST DRIVE RESURFACING JUL 1,035.000.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 7122 Invoice 10/12/2023 PHASE 14 ADA RAMPS AUG 2023 1,405.660.00 10305 RANCHO VIEJO II HOA 10/12/2023 8018691,008.00Regular 0.00 22702 10/03/2023 Invoice 10/12/2023 22702 MADRID HOA PAYMENT NOV PTM-… 504.000.00 22706 10/03/2023 Invoice 10/12/2023 22706 MADRID HOA PAYMENT NOV PTM-… 504.000.00 10858 RUSSELL RING 10/12/2023 8018701,625.00Regular 0.00 5228 Invoice 10/12/2023 SPOOKTACULAR LASER TAG 1,625.000.00 10322 SCHNEIDER ELECTRIC BUILDINGS 10/12/2023 8018711,455.00Regular 0.00 960794 Invoice 10/12/2023 SECURITY SYSTEM LOW VOLTAGE MAINT… 384.000.00 978977 Invoice 10/12/2023 SECURITY SYSTEM SERVICE / LOW VOLTA… 1,071.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS10/12/2023 801872542.55Regular 0.00 100452 Invoice 09/28/2023 HANGTAGS FOR BUILDING DIVISION 442.340.00 100517 Invoice 09/28/2023 BUSINESS CARDS DEPUTY CM (S. McGOVE… 100.210.00 10364 THE UPS STORE 0026 10/12/2023 801873180.00Regular 0.00 TCLF0820230026 Invoice 10/12/2023 PRE-EMPLOYMENT & VOLUNTEER LIVESC… 180.000.00 10365 THERESA DOBBS 10/12/2023 8018742,340.00Regular 0.00 10/02/2023 Invoice 10/12/2023 CONSULTING SERVICES SEP 2,340.000.00 10383 U S POSTAL SERVICE 10/12/2023 8018755,000.00Regular 0.00 10/06/2023 Invoice 10/12/2023 REPLENISH POSTAGE METER OCT PBP ACC… 5,000.000.00 10392 US DEPT OF TREASURY 10/12/2023 801876188.59Regular 0.00 09/11/2023 Invoice 09/28/2023 AGENCY TRACKING WG2122418 PPE 09/1… 188.590.00 10399 VICTOR R GETZ 10/12/2023 801877650.00Regular 0.00 000102 Invoice 10/12/2023 SPOOKTACULAR DJ 650.000.00
10404 VONAGE BUSINESS 10/12/2023 8018789,236.11Regular 0.00 2271536 Invoice 10/12/2023 VOIP TELEPHONE SERVICE OCT SPORTS PA… 544.320.00 2271537 Invoice 10/12/2023 VOIP TELEPHONE SERVICE OCT SKATE PARK 136.630.00 2271538 Invoice 10/12/2023 VOIP TELEPHONE SERVICE OCT CIVIC CENT… 8,555.160.00 10001 ABTECH TECHNOLOGIES INC 10/19/2023 8018791,005.50Regular 0.00 2310014-IN Invoice 10/19/2023 CISCO VPN CLIENT FOR REMOTE ACCESS 1,005.500.00 10006 ADT SECURITY SERVICES 10/19/2023 801880155.97Regular 0.00 1019203561 Invoice 10/19/2023 SECURITY QUARTERLY SERVICE 10/18- 1/1… 155.970.00 10480 AHMAD HAIDREY 10/19/2023 801881821.10Regular 0.00 131 Invoice 10/19/2023 THURSDAY CLUBHOUSE LUNCH 10/26/20… 821.100.00 10017 ALL CITY MANAGEMENT 10/19/2023 80188255,772.37Regular 0.00 87285 Invoice 10/19/2023 CROSSING GUARD SERVICES 08/20 - 09/02 19,960.890.00 87781 Invoice 10/19/2023 CROSSING GUARD SERVICES 09/03 - 09/16 17,992.370.00 88121 Invoice 10/19/2023 CROSSING GUARD SERVICES 09/17 - 09/30 17,819.110.00 10044 AT&T CALNET3 10/19/2023 801883281.16Regular 0.00
157 0000205866… Invoice 10/19/2023 PARK UTILITIES 6157 SEP 54.200.00 189 0000204922… Invoice 10/19/2023 PARK UTILITIES 6189 AUG 84.190.00 257 0000204887… Invoice 10/19/2023 MPS UTILITIES 6257 AUG 142.770.00 10055 BEST BEST & KRIEGER LLP 10/19/2023 80188458,621.80Regular 0.00 23-08 Invoice 10/19/2023 LEGAL SERVICES AUG 58,621.800.00 10861 BRADY CONSTRUCTION AND DESIGN 10/19/2023 8018851,200.00Regular 0.00 COMB-03-23-594…Invoice 10/19/2023 REFUND C&D DEPOSIT 1,200.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 10/19/2023 80188631,000.00Regular 0.00 8533598 Invoice 10/19/2023 INSTALL GRASS TO SOCCER FIELD JUL RIM… 15,000.000.00 8533602 Invoice 10/19/2023 INSTALL GRASS TO SOCCER FIELD JUL LFSP 16,000.000.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10666 BRUNO DEL CASTILLO 10/19/2023 801887900.00Regular 0.00 RESB-03-23-59464 Invoice 10/19/2023 REFUND C&D DEPOSIT 900.000.00 10523 CLIFTONLARSONALLEN LLP 10/19/2023 80188812,862.50Regular 0.00 3837468 Invoice 10/19/2023 INTERIM BILLING - AUDIT & ACCT CONVER… 12,075.000.00 3903835 Invoice 10/19/2023 INTERIM BILLING SINGLE AUDIT FED EXP F… 787.500.00 10105 CORE LOGIC SOLUTIONS LLC 10/19/2023 8018896,948.00Regular 0.00 50033846 Invoice 10/19/2023 ANNUAL RENEWAL FY23-24 6,948.000.00 10107 COSTAR REALTY INFORMATION INC 10/19/2023 801890395.82Regular 0.00 120453555 Invoice 10/19/2023 COMMERCIAL PROPERTIES NOW BACK-E… 395.820.00 10109 COUNTY OF ORANGE TREASURER TAX 10/19/2023 8018916,298.00Regular 0.00 SH 66253 Invoice 10/19/2023 AFIS FINGERPRINTS SEP 3,149.000.00 SH 66570 Invoice 10/19/2023 AFIS FINGERPRINTS OCT 3,149.000.00 10110 COX COMMUNICATIONS 10/19/2023 8018922,228.21Regular 0.00 3601 10/01/2023 Invoice 10/19/2023 TELECOM SERVICES & PEG BROADCAST O… 2,228.210.00 10113 CROWN FACILITY SOLUTIONS 10/19/2023 8018932,359.09Regular 0.00 2485 Invoice 10/19/2023 JANITORIAL SERVICES PAC PERMIT 5878 9… 243.600.00 2503 Invoice 10/19/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2504 Invoice 10/19/2023 JANITORIAL SERVICES COMM CTR PERMIT… 640.890.00 2505 Invoice 10/19/2023 JANITORIAL SERVICES PAC PERMIT 5878 1… 413.600.00 2506 Invoice 10/19/2023 JANITORIAL SERVICES BASEBALL TOURNEY… 218.320.00 2508 Invoice 10/19/2023 JANITORIAL SERVICES PAC PERMIT 5878 1… 105.700.00 2511 Invoice 10/19/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 THB001154 DEBRA D ROSE 10/19/2023 8018941,621.70Regular 0.00 10/11/2023 Invoice 10/19/2023 EXP REIM 23 ICMA ANNUAL CONF AUSTIN… 1,621.700.00 10122 DEPARTMENT OF JUSTICE 10/19/2023 801895147.00Regular 0.00 686794 Invoice 10/19/2023 PRE-EMPLOYMENT LIVESCAN FINGERPRIN… 147.000.00 10123 DEWEY PEST CONTROL 10/19/2023 801896271.00Regular 0.00 16224360 Invoice 10/19/2023 MONTHLY SERVICE OCT SKATE PARK 40.000.00 16224362 Invoice 10/19/2023 MONTHLY SERVICE OCT HEROES PARK 35.000.00 16224363 Invoice 10/19/2023 MONTHLY SERVICE OCT LFSP 196.000.00 10134 ECONOMICS INC 10/19/2023 8018975,275.00Regular 0.00 2021-22.27 Invoice 10/19/2023 PROFESSIONAL SERVICES SEP 5,275.000.00 10863 EMPIRE PIPE CLEANING & EQUIPMENT INC 10/19/2023 8018981,500.00Regular 0.00 12504 Invoice 10/19/2023 STORM DRAIN INSPECTION CITY HALL/IR… 1,500.000.00 10170 GMU GEOTECHNICAL INC 10/19/2023 801899727.50Regular 0.00 64431 Invoice 10/19/2023 EL TORO/PORTOLA SINKHOLE AUG 727.500.00 10198 ITERIS INC 10/19/2023 80190015,479.14Regular 0.00 161550 Invoice 10/19/2023 TRAFFIC SIGNAL SERVICES JUL 15,479.140.00 10199 JACOB GREEN 10/19/2023 8019011,082.30Regular 0.00 2385 Invoice 10/19/2023 EMERGENCY MANAGEMENT RECOVERY P… 1,082.300.00 10232 LGC GEOTECHNICAL INC 10/19/2023 8019022,340.75Regular 0.00 01-19854 Invoice 10/19/2023 GEOTECHNICAL SERVICES SEP SCHOOL SIT… 2,340.750.00 10265 NIEVES LANDSCAPE INC 10/19/2023 801903217,997.94Regular 0.00 75473 Invoice 10/19/2023 MONTHLY MAINTENANCE & JANITORIAL S… 73,736.270.00 75474 Invoice 10/19/2023 MP & SLOPES MONTHLY MAINTENANCE S… 87,261.670.00 75620 Invoice 10/19/2023 INSTALL PLANT MATERIAL & MULCH SEP V… 14,350.000.00 75621 Invoice 10/19/2023 INSTALL PLANT MATERIAL & MULCH SEP … 42,650.000.00 10536 ODP BUSINESS SOLUTIONS LLC 10/19/2023 8019043,326.40Regular 0.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 28161136 Invoice 10/19/2023 OPERATING SUPPLIES SEP 3,326.400.00 10311 RICK ENGINEERING COMPANY 10/19/2023 80190510,383.81Regular 0.00 0097139 Invoice 10/19/2023 BAKE/TRABUCO WIDENING IMPROVEMEN… 3,695.110.00 0097142 Invoice 10/19/2023 EL TORO/PORTOLA WIDENING IMPROVE… 410.000.00 0097143 Invoice 10/19/2023 BAKE/TOLEDO WIDENING IMPROVEMENT… 2,919.500.00 0097144 Invoice 10/19/2023 LOS ALISOS/ROCKFIELD IMPROVEMENTS … 3,359.200.00 10335 SOUTHERN CALIFORNIA EDISON 10/19/2023 801906202,755.58Regular 0.00 1549 10/03/2023 Invoice 10/19/2023 PORTOLA PARK UTILITIES SEP 165.860.00 3106 09/05/2023 Invoice 10/19/2023 STREET LIGHT UTILITIES AUG 66,025.160.00 3106 10/03/2023 Invoice 10/19/2023 STREET LIGHT UTILITIES SEP 113,784.730.00 3725 09/18/2023 Invoice 10/19/2023 PARK UTILITIES SEP 5,289.800.00 5146 10/03/2023 Invoice 10/19/2023 STREET LIGHT UTILITIES CIVIC CENTER SEP 76.360.00 6551 09/28/2023 Invoice 10/19/2023 PARK UTILITIES SEP 2,440.810.00 8114 09/07/2023 Invoice 10/19/2023 CIVIC CENTER UTILITIES AUG 7,713.870.00 8114 10/06/2023 Invoice 10/19/2023 UTILITIES SEP CIVIC CENTER 7,258.990.00 10338 SOUTHERN CALIFORNIA SHREDDING 10/19/2023 801907660.00Regular 0.00 237707 Invoice 10/19/2023 SHREDDING SERVICES SEP ID THEFT 660.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS10/19/2023 801908300.62Regular 0.00 100591 Invoice 10/19/2023 BUSINESS CARDS (LAFUENTE, SANTOS, KA… 300.620.00 10347 SUPERIOR PROPERTY SERVICES INC 10/19/2023 8019099,273.33Regular 0.00 17912 Invoice 10/19/2023 GRAFFITI REMOVAL, STEAM CLEAN & PRE… 9,273.330.00 10864 SWARIL MATHUR 10/19/2023 801910400.00Regular 0.00 2002627.021 Invoice 10/19/2023 REFUND PERMIT 6398 400.000.00 10359 THE GAS COMPANY 10/19/2023 801911852.54Regular 0.00 2943 09/08/2023 Invoice 10/19/2023 SPORTS PARK UTILITIES AUG 55.630.00 2943 10/10/2023 Invoice 10/19/2023 SPORTS PARK UTILITIES SEP 167.670.00 9109 10/09/2023 Invoice 10/19/2023 CIVIC CENTER UTILITIES SEP 629.240.00 10701 THE INTERSECT GROUP LLC 10/19/2023 8019125,821.86Regular 0.00 95702185683 Invoice 10/19/2023 TEMP SERVICES WEEK ENDING 5/21 (A BY… 1,701.600.00 95702185945 Invoice 10/19/2023 TEMP SERVICES WEEK ENDING 5/28 (A BY… 1,382.340.00 95702187084 Invoice 10/19/2023 TEMP SERVICES WEEK ENDING 7/02 (D SA… 1,587.200.00 95702187333 Invoice 10/19/2023 TEMP SERVICES WEEK ENDING 7/09 (D SA… 1,150.720.00 10362 THE PET ADOPTION CENTER OF 10/19/2023 8019134,750.00Regular 0.00 1008 Invoice 10/19/2023 PET ADOPTION SERVICES JUL - SEP 2023 4,750.000.00 10364 THE UPS STORE 0026 10/19/2023 80191490.00Regular 0.00 TCLF0920230026 Invoice 10/19/2023 PRE-EMPLOYMENT LIVESCAN FINGERPRIN… 90.000.00 10372 TRABUCO CANYON WATER DISTRICT 10/19/2023 801915271.26Regular 0.00 09/19/2023 Invoice 10/19/2023 MPS UTILITY EL TORO RD/PORTOLA METER… 271.260.00 10595 TRANSTECH ENGINEERS, INC 10/19/2023 801916450.00Regular 0.00 20234830 Invoice 10/19/2023 CA/CI SENIOR CENTER PATIO COVER AUG 450.000.00 10385 UNDERGROUND SERVICE ALERT OF 10/19/2023 801917162.25Regular 0.00 920230382 Invoice 10/19/2023 UNDERGROUND SERVICES ALERT SEP 162.250.00 10862 VALPAK FRANCHISE OPERATIONS LLC 10/19/2023 801918832.16Regular 0.00 152759 Invoice 10/19/2023 VALPAK COUPON OUTREACH 832.160.00 10865 VINAS SUJANTHAN 10/19/2023 801919529.30Regular 0.00 2002625.021 Invoice 10/19/2023 REFUND PERMIT 5877 250.000.00 2002626.021 Invoice 10/19/2023 REFUND PERMIT 5878 279.300.00 10481 YIFTEE INC 10/19/2023 801920565,000.00Regular 0.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 5125 Invoice 10/19/2023 COMMUNITY GIFT CARD PROGRAM BOGO 565,000.000.00 10430 A&H COMMUNICATIONS INC 10/26/2023 80192113,764.99Regular 0.00 980002169 Invoice 10/26/2023 AV MAINTENANCE FOR JUL, AUG, SEP 13,764.990.00 10876 AC ROOFING 10/26/2023 801922147.50Regular 0.00
RESB-09-23-61789 Invoice 10/26/2023 REFUND CANCELLED PERMIT 147.500.00 10009 AGE WELL SENIOR SERVICES 10/26/2023 8019234,261.95Regular 0.00 0923 Invoice 10/26/2023 SENIOR MOBILITY PROGRAM SEP 4,261.950.00 10021 ALLURE PEST MANAGEMENT INC 10/26/2023 801924549.00Regular 0.00 100502 Invoice 10/26/2023 TRIP CHARGE SEP - 22131 APACHE DRIVE 99.000.00 100666 Invoice 10/26/2023 BEE TREATMENT SEP - 22131 APACHE DRI… 150.000.00 101792 Invoice 10/26/2023 BEE/WASP TREATMENT OCT EL TORO RD 150.000.00 101836 Invoice 10/26/2023 BEE/WASP TREATMENT OCT CHERRY PARK 150.000.00 10037 AQUABIO ENVIRONMENTAL 10/26/2023 8019254,595.00Regular 0.00 101834 Invoice 10/26/2023 LAKE MAINTENANCE OCT VETERANS PARK 3,095.000.00 101837 Invoice 10/26/2023 LAKE MAINTENANCE ALGAE OCT VETERAN… 1,500.000.00 10873 ARAKELIAN ENTERPRISES INC 10/26/2023 80192654,924.02Regular 0.00 14995103 Invoice 10/26/2023 STREET SWEEPING JUL 54,924.020.00 10038 ARCADIAN BANK 10/26/2023 801927130.00Regular 0.00 372 Invoice 10/26/2023 REHAB LOAN FEE - GOLDSWORTHY 130.000.00 10044 AT&T CALNET3 10/26/2023 801928359.27Regular 0.00
339 0000206792… Invoice 10/26/2023 ANALOG PHONE LINES OCT CIVIC CENTER 359.270.00 10479 BOYS & GIRLS CLUB OF LAGUNA BEACH 10/26/2023 801929900.00Regular 0.00 2002632.021 Invoice 10/26/2023 REFUND PERMIT 5507 900.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 10/26/2023 80193011,531.04Regular 0.00 8537099 Invoice 10/26/2023 REPLACE WINDSCREENS JUL TAMARISK P… 1,691.040.00 8598667 Invoice 10/26/2023 INSTALL TREES SEP LFSP 9,840.000.00 10447 CALIFORNIA FIRE MUSEUM & SAFETY LEARNING CENTER10/26/2023 801931600.00Regular 0.00 75 Invoice 10/26/2023 TREE LIGHTING - FIRE TRUCK FOR SANTA 1… 600.000.00 10074 CALIFORNIA STATE DISBURSEMENT 10/26/2023 801932147.70Regular 0.00 10/13/2023 Invoice 10/26/2023 REMIT ID 200000002413681 SDU/TRIBAL: … 147.700.00 10075 CALIFORNIA YELLOW CAB 10/26/2023 801933938.92Regular 0.00 9508023 Invoice 10/26/2023 SENIOR TRANSPORTATION SEP 938.920.00 10079 CALPERS LONG TERM CARE PROGRAM 10/26/2023 801934238.85Regular 0.00 15087798 Invoice 10/26/2023 EE CONT FOR PPE 10/27/2023 238.850.00 10087 CARRIER JOHNSON 10/26/2023 801935587.50Regular 0.00 40542 Invoice 10/26/2023 SENIOR CENTER PATIO COVER SEP 2023 587.500.00 10091 CHARLES ABBOTT ASSOCIATES INC 10/26/2023 80193687,728.62Regular 0.00 66443 Invoice 10/26/2023 STREET & PARK MAINTENANCE SEP 87,728.620.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 10/26/2023 801937206.50Regular 0.00 10/13/2023 Invoice 10/26/2023 EE CONT PPE 10/13/2023 206.500.00 10113 CROWN FACILITY SOLUTIONS 10/26/2023 8019381,486.40Regular 0.00 2516 Invoice 10/26/2023 JANITORIAL SERVICES COMM CTR PERMIT… 729.590.00 2517 Invoice 10/26/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2519 Invoice 10/26/2023 JANITORIAL SERVICES BASEBALL TOURNEY… 218.320.00 2523 Invoice 10/26/2023 JANITORIAL SERVICES CLUBHOUSE RENTAL… 170.000.00 10804 DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS INC10/26/2023 8019394,641.00Regular 0.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 422577 Invoice 10/26/2023 EL TORO RD IRRIGATION CONVERSION OCT 4,641.000.00 10125 DIGITAL MAP PRODUCTS 10/26/2023 8019402,865.26Regular 0.00 INVDMP08813 Invoice 10/26/2023 DATA SUBSCRIPTION - PROPERTY OWNER… 2,865.260.00 10128 DMC ENGINEERING INC 10/26/2023 8019413,003.38Regular 0.00 08-23-022 Invoice 10/26/2023 1299-06 BROKEN BOW DRAINAGE REPAIR … 3,003.380.00 10134 ECONOMICS INC 10/26/2023 80194225,884.48Regular 0.00 2022.19 Invoice 10/26/2023 PROFESSIONAL SERVICES SOLID WASTE RF… 25,884.480.00 10155 FASTSIGNS OF LAKE FOREST 10/26/2023 801943761.80Regular 0.00 2016-16875 Invoice 10/26/2023 TREE REMOVAL SIGNS RIDGE ROUTE OCT 761.800.00 10867 FLAGSHIP 10/26/2023 801944256.24Regular 0.00
RESB-06-23-60684 Invoice 10/26/2023 REFUND CANCELLED PERMIT 256.240.00 10165 FRANCHISE TAX BOARD 10/26/2023 801945100.00Regular 0.00 10/13/2023 Invoice 10/26/2023 CASE 572751014 PPE 10/13/2023 100.000.00 10186 ICF JONES & STOKES INC 10/26/2023 8019462,122.75Regular 0.00 INV-00000073079 Invoice 10/26/2023 MITIGATION MONITORING AUG CIVIC CE… 2,122.750.00 10194 INTERWEST CONSULTING 10/26/2023 801947405.00Regular 0.00 91446 Invoice 10/26/2023 BLDG & SAFETY SERVICES OT (CARDEN, H… 405.000.00 10220 KIDDER MATHEWS OF CALIFORNIA 10/26/2023 80194865,274.95Regular 0.00 KMCA7019 Invoice 10/26/2023 CIVIC CENTER MAINTENANCE SEP 65,274.950.00 10495 KONICA MINOLTA 10/26/2023 801949224.93Regular 0.00 43385480 Invoice 10/26/2023 C300I COPIER LEASE COMM CTR NOV 224.930.00 10223 KONICA MINOLTA BUSINESS 10/26/2023 801950774.41Regular 0.00 1082299 Invoice 10/26/2023 PROFESSIONAL SERVICES SHAREPOINT ON… 277.500.00 289715786 Invoice 10/26/2023 COPIER MONTHLY MAINTENANCE SEP C… 34.670.00 9009597545 Invoice 10/26/2023 COPIER MONTHLY MAINT - HP PRINTERS (… 462.240.00 10468 MISSIONSQUARE 10/26/2023 80195111,703.33Regular 0.00 10/13/2023 Invoice 10/26/2023 DEFERRED COMP PPE 10/13/2023 ACCT #… 11,703.330.00 10250 MONOGRAM MAGIC 10/26/2023 80195297.13Regular 0.00 11599 Invoice 10/26/2023 OUTDOOR WEATHER UNIFORM (J KIRK) 97.130.00 10871 RYAN THOMAS FISCHER 10/26/2023 8019534,500.00Regular 0.00 RESB-12-22-58166 Invoice 10/26/2023 REFUND C&D DEPOSIT 4,500.000.00 10868 SHAIDA NOOHI 10/26/2023 8019541,200.00Regular 0.00 RESB-06-23-60837 Invoice 10/26/2023 REFUND C&D DEPOSIT 1,200.000.00 10325 SHELTERCLEAN SERVICES INC 10/26/2023 8019553,107.61Regular 0.00 752857 Invoice 10/26/2023 BUS SHELTER MAINTENANCE SEP 3,107.610.00 10328 SO CA ASSOC OF GOVERNMENTS 10/26/2023 80195610,484.00Regular 0.00 SCAG FY24 0097 Invoice 10/26/2023 MEMBERSHIP DUES FY 2023-24 10,484.000.00 10329 SO CAL INDUSTRIES 10/26/2023 801957114.28Regular 0.00 654302 Invoice 10/26/2023 PORTALET RENTALS 10/03 - 10/30 114.280.00 10335 SOUTHERN CALIFORNIA EDISON 10/26/2023 80195821,192.40Regular 0.00 3611 09/13/2023 Invoice 10/26/2023 PARK UTILITIES AUG PARKS, MPS, LFSP, B… 9,648.530.00 3611 10/13/2023 Invoice 10/26/2023 PARK UTILITIES SEP MPS, LFSP 11,543.870.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 10/26/2023 8019594,984.16Regular 0.00 0000574116 Invoice 10/26/2023 PUBLIC NOTICES ADVERTISING & PLANNI… 4,984.160.00 10360 THE HARTFORD 10/26/2023 80196010,613.14Regular 0.00 457990678500 Invoice 10/26/2023 LIFE, AD&D PREMIUMS SEP 2023 5,339.260.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 457998601751 Invoice 10/26/2023 LIFE, AD&D PREMIUMS OCT 2023 5,273.880.00 10641 THE LOFTCRAFTERS INC 10/26/2023 8019611,440.00Regular 0.00 RESB-08-23-61487 Invoice 10/26/2023 REFUND C&D DEPOSIT 1,440.000.00 THB004898 TONY VILLEGAS 10/26/2023 801962183.00Regular 0.00 10/19/2023 Invoice 10/26/2023 EXP REIMB DOT CLASS A PHYSICAL EXAM … 183.000.00 10390 US BANK CORPORATE PAYMENT 10/26/2023 80196340,381.31Regular 0.00 4348 2023-09-25 Invoice 10/26/2023 CAL-CARD PURCHASES SEPTEMBER 40,207.890.00 6249 2023-09-25 Invoice 10/26/2023 CAL-CARD PURCHASES SEPTEMBER 173.420.00 10391 US BANK PARS 10/26/2023 8019662,334.23Regular 0.00 10/13/2023 Invoice 10/26/2023 PARS CONT PPE 10/13/2023 2,334.230.00 10392 US DEPT OF TREASURY 10/26/2023 801967929.00Regular 0.00 10/13/2023 Invoice 10/26/2023 AGENCY NO. WG2122418 PPE 10/13/2023 929.000.00 10870 V-CORP CONTRACTING SERVICES INC 10/26/2023 801968500.00Regular 0.00 COMB-06-23-606…Invoice 10/26/2023 REFUND C&D DEPOSIT 500.000.00 10869 VELOCITY DESIGN BUILDERS INC 10/26/2023 8019697,200.00Regular 0.00 COMB-04-23-598…Invoice 10/26/2023 REFUND C&D DEPOSIT 7,200.000.00 10398 VERIZON WIRELESS 10/26/2023 801970260.04Regular 0.00 9946320722 Invoice 10/26/2023 PARKS PRIVATE VPN FOR CCTV SEP 260.040.00 10872 VICTOR ODINTSOV 10/26/2023 801971155.00Regular 0.00 2002635.021 Invoice 10/26/2023 REFUND SPOOKY SCIENCE WITH BOO-ION… 155.000.00 10400 VISION SERVICE PLAN 10/26/2023 8019721,956.54Regular 0.00 818964432 Invoice 10/26/2023 VISION INSURANCE PREMIUMS OCTOBER … 1,956.540.00 10491 WILLDAN FINANCIAL SERVICES 10/26/2023 8019732,272.00Regular 0.00 010-56288 Invoice 10/26/2023 COMPREHENSIVE DEVELP IMPACT FEE SEP 2,272.000.00 4,099,301.56Total Regular: 0.00
Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10080 CALPERS HEALTH BENEFITS BRANCH 10/03/2023 DFT000009691,595.31Bank Draft 0.00 100000017293621 Invoice 10/03/2023 HEALTH INSURANCE OCT 2023 91,595.310.00 10076 CALPERS EMPLOYER SVCS 10/10/2023 DFT000009754,586.78Bank Draft 0.00 09/29/2023 Invoice 10/10/2023 RETIREMENT CONTRIBUTIONS PPE 09/29/… 54,586.780.00 10004 ADP 10/06/2023 DFT00000981,663.33Bank Draft 0.00
643586621 Invoice 10/06/2023 ADP TIME AND ATTENDANCE 1,663.330.00 10004 ADP 10/06/2023 DFT00000991,562.50Bank Draft 0.00
643587183 Invoice 10/06/2023 WORKFORCE NOW HCE PE 09/11/2023 1,562.500.00 10076 CALPERS EMPLOYER SVCS 10/24/2023 DFT000010254,809.70Bank Draft 0.00 10/13/2023 Invoice 10/23/2023 RETIREMENT CONTRIBUTIONS PPE 10/13/… 54,809.700.00 10004 ADP 10/06/2023 DFT00001032,637.58Bank Draft 0.00
643586688 Invoice 10/06/2023 PROCESSING CHG FOR PE 9/1, 9/11, 9/14 … 2,637.580.00 206,855.20Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
190
3 4
6 0
0.00 0.00
0.00 0.00
0.00 203 0.00
Payment
4,100,275.86
2,316.35
-974.30
206,855.20
0.00 4,308,473.11
Payable
Count
303
3 0
6 0
312
Item: 6
34 Check Report Date Range: 10/01/2023 - 10/31/2023
11/15/2023 12:23:56 PM Page 14 of 15
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 10/06/2023 DFT000009359,480.64Bank Draft 0.00 09/29/2023 Invoice 10/06/2023 PAYROLL TAXES FOR PPE 09/29/2023 59,480.640.00 10004 ADP 10/06/2023 DFT0000094239,743.05Bank Draft 0.00 DD 09/29/2023 Invoice 10/06/2023 DIR DEP ACH FOR PPE 09/29/2023 239,743.050.00 10005 ADP TAX FINANCIAL SVC 10/20/2023 DFT000010059,330.67Bank Draft 0.00 10/13/2023 Invoice 10/20/2023 PAYROLL TAXES FOR PPE 10/13/2023 59,330.670.00 10004 ADP 10/20/2023 DFT0000101241,439.71Bank Draft 0.00 DD 10/13/2023 Invoice 10/20/2023 DIRECT DEPOSIT ACH FOR PPE 10/13/2023 241,439.710.00 599,994.07Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 4
0 0.00
0.00 0.00
0.00 0.00
4 0.00
Payment
0.00 0.00
0.00 599,994.07
0.00 599,994.07
Payable
Count
0 0
0 4
0 4
Item: 6
35 Check Report Date Range: 10/01/2023 - 10/31/2023
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
190
3 4
10 0
0.00 0.00
0.00 0.00
0.00 207 0.00
4,100,275.86
2,316.35
-974.30
806,849.27
0.00 4,908,467.18
303
3 0
10 0
316
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 4,908,467.1810/2023
4,908,467.18
Item: 6
36 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: City Manager
SUBJECT:
AMENDMENT TO CLASSIFICATION PLAN AND COMPENSATION
SCHEDULE FOR FISCAL YEAR 2023-24
RECOMMENDED ACTION(S):
Adopt Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, ADOPTING A REVISED
CLASSIFICATION PLAN AND COMPENSATION SCHEDULE.
EXECUTIVE SUMMARY:
The Lake Forest Classification Plan and Compensation Schedule (“Classification Plan”) identifies salary ranges for City job classifications and lists the number of budgeted full-time positions. Revisions to the Classification Plan are designed to meet the current needs of the City while also providing flexibility to address evolving work demands in the future.
The proposed Classification Plan for Fiscal Year (‘FY”) 2023-24 includes one new full-time position of Principal Civil Engineer. The position is proposed for a limited term of two years. Funding for this position, should staff proceed with hiring for this position in lieu of consultant services, would be fully covered by the budget approved in the 2023-2025 Operating Budget to support the timely completion of Capital Improvement Plan (“CIP”) projects.
The 2023-2025 Operating Budget also includes funding to hire a Landscape Maintenance Administrator in FY 2023-24 and Facilities Maintenance Specialist in FY 2024-25. Staff is seeking to swap the sequence of hiring these positions due to organizational needs. Staff requests the City Council approve hiring the Facilities Maintenance Specialist in the current FY 2023-24 and the Landscape Maintenance Administrator in FY 2024-25. This swap would not add an additional full-time position.
If adopted, the proposed City’s Classification Plan would include a total of 85 classifications and 69 authorized full-time positions. As a result of the proposed changes to the Classification Plan, there would be no net increase in costs budgeted for FY 2023-24.
Item: 7
37 2
8 2
8 Staff recommends the City Council adopt the Resolution revising the City’s Classification Plan.
BACKGROUND:
The City evaluates the organization and makes necessary adjustments based on emerging issues or opportunities. Revisions to the Classification Plan are designed to meet the current needs of the City, while providing flexibility to assess evolving work demands in the future. Staff routinely analyzes the Classification Plan when vacancies occur and with the adoption of City’s biennial budget.
DISCUSSION:
Limited-Term Principal Civil Engineer
The engineering workload in the Public Works Department has grown substantially in recent years. The City has developed an extensive CIP which includes the addition of 34 CIP new projects totaling approximately $21.9 million over the next several years. The CIP is responsive to the community by delivering construction projects that enhance the quality of life in Lake Forest.
There is currently a total of 70 CIP projects carried over from previous CIPs.
To expedite the delivery of CIP projects, the City Council approved funding to hire a Principal City Engineer on a contract basis. During the adoption of the 2023-2025 Operating Budget (“Operating Budget”), the City Council approved a budget of $260,000 per fiscal year for this purpose. While preparing the Request for Proposals (“RFP”), staff discovered a limited pool of qualified engineers available at private engineering firms for this assignment.
Staff recommend adding a Limited-term Principal Civil Engineer to the Classification Plan. A limited-term full-time position may be created to hire employees to work for a fixed duration, such as during the implementation of a special project, for up to, but not exceeding 60 months. Limited-term employees receive the same benefits, rights, and privileges as full-time employees; the only difference is that their employment is for a predetermined, limited time span. By adding a limited-term position, staff may recruit a limited-term employee while also advancing the RFP for engineering services. This approach provides an option should the RFP process not identify a qualified consultant.
Item: 7
38 2
8 2
8 The limited-term Principal Civil Engineer or Contract Principal Civil Engineer would assist the Engineering Division with the CIP project contracts and would lead and participate in the design, preparation, and review of overflow construction plans. If this change to the Classification Plan is adopted, the limited-term position would be fully funded for the remainder of the fiscal year by the amount budgeted to hire an engineer on a contract basis. While yet to be determined, this option may also result in cost savings compared to the rates proposed by engineering firms.
Facilities Maintenance Specialist
The Facilities Maintenance division in the Public Works Department plays a critical role providing maintenance for City facilities, including the Lake Forest Civic Center. The Civic Center includes four buildings in total, approximately 100,000 square feet. The Civic Center requires ongoing management, repair, and upkeep of the infrastructure. Staff recommend hiring a Facilities Maintenance Specialist in the current fiscal year to assist in the maintenance and repair of City facilities. The proposed change would allow the new specialist to have more time to learn the maintenance needs of the City’s facilities by taking on the role sooner. The transfer of this institutional knowledge would ensure that the maintenance of City facilities remains seamless and would provide support to current maintenance operations. The position is currently vacant and would be recruited for over the next few months pending City Council approval.
The initiative to add a Facilities Maintenance Specialist is currently included in the adopted Operating Budget personnel changes for FY 2024-25. In addition, the adoption of the Operating Budget included and appropriated funds for the hiring of a Landscape Maintenance Administrator in FY 2023-24. At this time, the Landscape Maintenance Administrator position is unfilled. The proposed change to the Classification Plan would allow staff to hire a Facilities Maintenance Specialist in FY 2023-24 and staff would move plans to hire the Landscape Maintenance Administrator position to FY 2024-25. If adopted, the changes to the Classification Plan would be fully funded for the remainder of the fiscal year, resulting in no net cost to the City.
The proposed City’s Classification Plan would include the addition of one full-time position to bring the total of 69 authorized full-time positions for Fiscal Year 2023- 24 (Attachment 1). The recommended changes to the Compensation Plan would allow staff to fill the positions authorized, however, they do not oblige the City to fill all authorized positions. Staff recommends the City Council adopt the Resolution revising the City’s Classification Plan and Salary Schedule (Attachment 2). The 2023-2025 Operating Budget includes sufficient funding to cover the costs of the recommended actions.
Item: 7
39 2
8 2
8 FISCAL IMPACT:
The implementation of the recommended changes related to the Classification Plan results in no net additional cost to the City. The 2023-2025 Operating Budget includes sufficient funding to cover the cost of the recommended action.
ATTACHMENTS:
1. Revised Classification Plan and Compensation Schedule FY 2023-24
2. Resolution Adopting a Revised Classification Plan
Initiated By: Shelly Cisneros, Human Resources Manager
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 7
40 ATTACHMENT 1
Item: 7
41 City Manager 1 $278,440 07/01/2023 6/20/2023
Assistant City Manager 83 $15,715 $20,430 1 2023-XX
Deputy City Manager 81 $19,445 1 2023-XX
Director of Public Works/City Engineer 79 $18,508 1 2023-XX Director of Community Development 78 $18,057 1 2023-XX
Director of Finance 78 $18,057 1 2023-XX
Director of Management Services 78 $18,057 0 2023-XX
Director of Community Services 75 $16,768 0 2023-XX
Director of Economic Development 73 $12,277 $15,960 0 2023-XX Assistant Director of Community Development 71 $11,685 $15,191 1 2023-XX Engineering Services Manager/Assistant City
Engineer 71 $11,685 $15,191 1 2023-XX
Planning Manager 69 $14,459 0 2023-XX
Assistant Director of Finance 68 $14,106 1 2023-XX
Information Technology Manager 68 $14,106 1 2023-XX
Human Resources Manager 67 $13,762 1 2023-XX
Traffic Engineering Manager 67 $13,762 1 2023-XX
Principal Civil Engineer 65 $13,099 2 2023-XX
Accounting Manager 64 1 2023-XX
City Clerk 64 1 2023-XX
Public Works Maintenance Manager 64 1 2023-XX
Facilities Manager 63 $9,591 $12,468 1 2023-XX
Full Time Job Classification* Salary Grade
Classification Plan and Compensation Schedule
FY 2023-24
Effective November 22, 2023
$14,237
$13,890
$13,890
Monthly Range
Minimum Annual Effective Date
if Different Resolution # Council
Meeting Date
$14,958
# of Pos Auth
$10,586
$10,076
$9,830
$9,830
$9,830
$13,890
$11,122
$10,851
$10,851
$10,586
$12,898
Monthly
Range
Maximum
$12,779
$12,779
$12,779
Item: 7
42 Full Time Job Classification* Salary Grade
Classification Plan and Compensation Schedule
FY 2023-24
Effective November 22, 2023
Monthly Range
Minimum Annual Effective Date
if Different Resolution # Council
Meeting Date# of Pos Auth
Monthly
Range
Maximum
Recreation Manager 62 $9,357 $12,164 2 2023-XX
Assistant to the City Manager 61 $9,128 $11,867 1 2023-XX Economic Development/Housing Manager 61 $9,128 $11,867 1 2023-XX Public Safety Manager 61 $9,128 $11,867 1 2023-XX
Principal Planner 60 $8,906 $11,577 0 2023-XX
Communications & Marketing Manager 59 $11,295 1 2023-XX Accounting Supervisor 57 $10,751 0 2023-XX
Administrative Services Manager 57 $10,751 1 2023-XX
Environmental Manager 57 $10,751 1 2023-XX
Senior Planner 56 $8,068 $10,489 3 2023-XX
Senior Financial Analyst 55 $10,233 0 2023-XX
Senior Management Analyst 55 $10,233 2 2023-XX
Code Enforcement Supervisor 53 $9,740 1 2023-XX
Economic Development Manager 53 $9,740 0 2023-XX
Facilities Supervisor 53 $9,740 1 2023-XX
Housing Manager 53 $9,740 0 2023-XX
Information Technology Analyst 53 $9,740 1 2023-XX
Public Works Supervisor 53 $9,740 0 2023-XX
Senior Communications & Marketing Analyst 53 $9,740 1 2023-XX Senior Recreation Supervisor 52 3 2023-XX
Senior Accountant 51 0 2023-XX
$8,688
$7,492
$7,492
$7,492
$7,492
$7,492
$7,492
$8,270
$8,270
$8,270
$7,871
$7,871
$7,492
$7,309
$7,131
$9,502
$9,270
Item: 7
43 Full Time Job Classification* Salary Grade
Classification Plan and Compensation Schedule
FY 2023-24
Effective November 22, 2023
Monthly Range
Minimum Annual Effective Date
if Different Resolution # Council
Meeting Date# of Pos Auth
Monthly
Range
Maximum
Senior Landscape Administrator 51 1 2023-XX
Street Maintenance Administrator 51 1 2023-XX
Environmental Compliance Inspector 49 $6,787 $8,824 1 2023-XX Finance Analyst 49 $6,787 $8,824 1 2023-XX
GIS/Applications Analyst 49 $6,787 $8,824 1 2023-XX
Management Analyst 49 $6,787 $8,824 4 2023-XX
Associate Planner 49 $8,824 1 2023-XX
Communications & Marketing Analyst 49 $8,824 0 2023-XX
Recreation Supervisor 48 2 2023-XX
Accountant 47 1 2023-XX
Landscape Administrator 47 1 2023-XX
Senior Code Enforcement Officer 47 1 2023-XX
Senior Communications & Marketing Specialist 47 1 2023-XX Assistant City Clerk 46 $6,303 $8,194 1 2023-XX
Executive Assistant 46 $6,303 $8,194 1 2023-XX
Communications & Marketing Specialist 45 0 2023-XX
Information Technology Specialist 45 0 2023-XX
Management Assistant 45 2 2023-XX
Assistant Planner 44 $7,799 0 2023-XX
Records Coordinator 44 $7,799 1 2023-XX
Senior Accounting Technician 44 $7,799 1 2023-XX
$6,622
$6,460
$6,460
$6,460
$6,460
$6,149
$7,131
$7,131
$6,787
$6,787
$7,994
$7,994$6,149
$6,149
$5,999
$5,999
$9,270
$9,270
$8,608
$5,999
$8,398
$8,398
$8,398
$8,398
$7,994
Item: 7
44 Full Time Job Classification* Salary Grade
Classification Plan and Compensation Schedule
FY 2023-24
Effective November 22, 2023
Monthly Range
Minimum Annual Effective Date
if Different Resolution # Council
Meeting Date# of Pos Auth
Monthly
Range
Maximum
Code Enforcement Officer 43 $7,609 1 2023-XX
GIS/Applications Technician 43 $7,609 0 2023-XX
Community Outreach Specialist 43 1 2023-XX
Engineering Technician 42 0 2023-XX
Senior Audio-Visual Technician 41 $5,571 0 2023-XX
Accounting Technician 40 1 2023-XX
Human Resources Technician 40 0 2023-XX
Senior Building Permit Technician 40 0 2023-XX
Senior Permit Technician 40 1 2023-XX
Engineering Aide 39 0 2023-XX
Management Aide 39 1 2023-XX
Planning Aide 39 0 2023-XX
Administrative Specialist 38 2 2023-XX
Building Permit Technician 38 0 2023-XX
Facilities Maintenance Specialist 38 1 2023-XX
Permit Technician 38 0 2023-XX
Audio-Visual Technician 37 1 2023-XX
Community Preservation Technician 37 0 2023-XX
Records Specialist 36 0 2023-XX
Senior Office Specialist 32 $4,461 0 2023-XX
Receptionist/Cashier 30 $4,246 0 2023-XX
$5,853
$5,853
$5,710
$5,435
$7,242
$7,065
$4,924
$5,173
$5,173
$5,173
$5,173
$5,047
$5,047
$5,435
$5,435
$5,435
$5,302
$5,302
$5,302
$5,853
$7,065
$7,065
$7,065
$6,893
$7,609
$7,423
$6,561
$6,561
$6,401
$5,799
$5,519
$6,893
$6,893
$6,725
$6,725
$6,725
$6,725
Item: 7
45 Full Time Job Classification* Salary Grade
Classification Plan and Compensation Schedule
FY 2023-24
Effective November 22, 2023
Monthly Range
Minimum Annual Effective Date
if Different Resolution # Council
Meeting Date# of Pos Auth
Monthly
Range
Maximum
Office Specialist 28 $4,041 0 2023-XX
*Classifications listed above can be filled on a part time basis at the hourly equivalent of the monthly salary listed 69 Part Time Job Classification Pay Grade Hourly Step C Hourly Step D Hourly Step E Hourly Step F Hourly Step G Resolution # H17 $39.72 $41.71 $43.80 $45.99 $48.29 2023-XX
H16 $37.83 $39.72 $41.71 $43.80 $45.99 2023-XX
H15 $36.03 $37.83 $39.72 $41.71 $43.80 2023-XX
H14 $34.31 $36.03 $37.83 $39.72 $41.71 2023-XX
H13 $32.68 $34.31 $36.03 $37.83 $39.72 2023-XX
Recreation Coordinator H12 $31.12 $32.68 $34.31 $36.03 $37.83 2023-XX H11 $29.64 $31.12 $32.68 $34.31 $36.03 2023-XX
H10 $28.23 $29.64 $31.12 $32.68 $34.31 2023-XX
H9 $26.89 $28.23 $29.64 $31.12 $32.68 2023-XX
H8 $25.61 $26.89 $28.23 $29.64 $31.12 2023-XX
Parking Control Officer H7 $24.39 $25.61 $26.89 $28.23 $29.64 2023-XX Senior Intern H6 $23.23 $24.39 $25.61 $26.89 $28.23 2023-XX Recreation Specialist H5 $22.12 $23.23 $24.39 $25.61 $26.89 2023-XX H4 $21.07 $22.12 $23.23 $24.39 $25.61 2023-XX
Intern; Senior Recreation Leader; Park Attendant H3 $20.07 $21.07 $22.12 $23.23 $24.39 2023-XX H2 $19.11 $20.07 $21.07 $22.12 $23.23 2023-XX
Recreation Leader H1 $18.20 $19.11 $20.07 $21.07 $22.12 2023-XX $19.11
$18.20
$17.33
$16.50
$37.83
$36.03
$34.31
$32.68
$31.12
$29.64
$28.23
$26.89
$25.61
$24.39
$23.23
$22.12
$21.07
$20.07
$19.11
$18.20
$17.33
$29.64
$28.23
$26.89
$25.61
$24.39
$23.23
$22.12
$21.07
$20.07
$36.03
$34.31
$32.68
$31.12
Hourly Step A Hourly Step B
$5,253
Item: 7
46 5
2 7
3 9
ATTACHMENT 2
Item: 7
47 5
2 7
3 9
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING A REVISED CLASSIFICATION PLAN
AND COMPENSATION SCHEDULE
THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES
HEREBY RESOLVE AS FOLLOWS:
WHEREAS, the Personnel Rules and Regulations for the City of Lake Forest provides for adoption, by resolution, of the Classification Plan and Compensation Schedule; and
WHEREAS, the Classification Plan and Compensation Schedule has been updated to add two (2) classifications; and
WHEREAS, the City Council’s adoption of the Classification Plan and Compensation Schedule will ensure compliance with the applicable state regulations that require the disclosure of position classifications and the corresponding compensation; and
WHEREAS, it is necessary to adopt the Classification Plan and Compensation Schedule by resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND
ORDER AS FOLLOWS:
SECTION 1. The revised Classification Plan and Compensation Schedule has been updated to add two (2) classifications; attached hereto as Attachment A incorporated herein by this reference, is hereby adopted with an effective date of November 21, 2023.
PASSED, APPROVED AND ADOPTED this ___ day of _____, 2023 by the following vote, to wit:
_____________________
DOUG CIRBO
MAYOR
ATTEST:
Item: 7
48 5
2 7
3 9
______________________________
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
______________________
MATTHEW RICHARDSON
CITY ATTORNEY
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No.__ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of _____, 2023 by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_______________________
LISA BERGLUND
CITY CLERK
Item: 7
49 5
2 7
3 9
City Manager 1 $278,44007/01/2023 6/20/2023Assistant City Manager 83 $15,715$20,430 1 2023-XXDeputy City Manager 81 $19,445 1 2023-XXDirector of Public Works/City Engineer 79 $18,508 1 2023-XXDirector of Community Development 78 $18,057 1 2023-XXDirector of Finance 78 $18,057 1 2023-XXDirector of Management Services 78 $18,057 0 2023-XXDirector of Community Services 75 $16,768 0 2023-XXDirector of Economic Development 73 $12,277$15,960 0 2023-XXAssistant Director of Community Development 71 $11,685$15,191 1 2023-XXEngineering Services Manager/Assistant City Engineer 71 $11,685$15,191 1 2023-XXPlanning Manager 69 $14,459 0 2023-XXAssistant Director of Finance 68 $14,106 1 2023-XXInformation Technology Manager 68 $14,106 1 2023-XXHuman Resources Manager 67 $13,762 1 2023-XXTraffic Engineering Manager 67 $13,762 1 2023-XXPrincipal Civil Engineer 65 $13,099 2 2023-XXAccounting Manager 64 1 2023-XXCity Clerk 64 1 2023-XXPublic Works Maintenance Manager 64 1 2023-XXFacilities Manager 63 $9,591 $12,468 1 2023-XXRecreation Manager 62 $9,357 $12,164 2 2023-XXAssistant to the City Manager 61 $9,128 $11,867 1 2023-XXEconomic Development/Housing Manager 61 $9,128 $11,867 1 2023-XXPublic Safety Manager 61 $9,128 $11,867 1 2023-XXPrincipal Planner 60 $8,906 $11,577 0 2023-XXCommunications & Marketing Manager 59 $11,295 1 2023-XXAccounting Supervisor 57 $10,751 0 2023-XXAdministrative Services Manager 57 $10,751 1 2023-XXEnvironmental Manager 57 $10,751 1 2023-XXSenior Planner 56 $8,068 $10,489 3 2023-XXSenior Financial Analyst 55 $10,233 0 2023-XXSenior Management Analyst 55 $10,233 2 2023-XXCode Enforcement Supervisor 53 $9,740 1 2023-XXEconomic Development Manager 53 $9,740 0 2023-XXFacilities Supervisor 53 $9,740 1 2023-XXHousing Manager 53 $9,740 0 2023-XXInformation Technology Analyst 53 $9,740 1 2023-XXPublic Works Supervisor 53 $9,740 0 2023-XXSenior Communications & Marketing Analyst 53 $9,740 1 2023-XXSenior Recreation Supervisor 52 3 2023-XXSenior Accountant 51 0 2023-XXSenior Landscape Administrator 51 1 2023-XXStreet Maintenance Administrator 51 1 2023-XXEnvironmental Compliance Inspector 49 $6,787 $8,824 1 2023-XXFinance Analyst 49 $6,787 $8,824 1 2023-XXGIS/Applications Analyst 49 $6,787 $8,824 1 2023-XXManagement Analyst 49 $6,787 $8,824 4 2023-XXAssociate Planner 49 $8,824 1 2023-XXCommunications & Marketing Analyst 49 $8,824 0 2023-XXRecreation Supervisor 48 2 2023-XXAccountant 47 1 2023-XXLandscape Administrator 47 1 2023-XXSenior Code Enforcement Officer 47 1 2023-XXSenior Communications & Marketing Specialist 47 1 2023-XXAssistant City Clerk 46 $6,303 $8,194 1 2023-XXExecutive Assistant 46 $6,303 $8,194 1 2023-XXCommunications & Marketing Specialist 45 0 2023-XXInformation Technology Specialist 45 0 2023-XXManagement Assistant 45 2 2023-XXAssistant Planner 44 $7,799 0 2023-XXRecords Coordinator 44 $7,799 1 2023-XXSenior Accounting Technician 44 $7,799 1 2023-XXCode Enforcement Officer 43 $7,609 1 2023-XXGIS/Applications Technician 43 $7,609 0 2023-XXCommunity Outreach Specialist 43 1 2023-XXEngineering Technician 42 0 2023-XXSenior Audio-Visual Technician 41 $5,571 0 2023-XXAccounting Technician 40 1 2023-XXHuman Resources Technician 40 0 2023-XXSenior Building Permit Technician 40 0 2023-XXSenior Permit Technician 40 1 2023-XXEngineering Aide 39 0 2023-XXManagement Aide 39 1 2023-XXPlanning Aide 39 0 2023-XXAdministrative Specialist 38 2 2023-XXBuilding Permit Technician 38 0 2023-XXFacilities Maintenance Specialist 38 1 2023-XXPermit Technician 38 0 2023-XXAudio-Visual Technician 37 1 2023-XXCommunity Preservation Technician 37 0 2023-XXRecords Specialist 36 0 2023-XXSenior Office Specialist 32 $4,461 0 2023-XXReceptionist/Cashier 30 $4,246 0 2023-XXOffice Specialist 28 $4,041 0 2023-XX*Classifications listed above can be filled on a part time basis at the hourly equivalent of the monthly salary listed69 $6,561$6,561$6,401$5,799$5,519$5,253
$6,893$6,893$6,725$6,725$6,725$6,725
$7,065$7,065$7,065$6,893
$8,398$8,398$8,398$8,398
$7,609$7,423
$7,994
$4,924
Monthly Range Maximum
$12,779$12,779$12,779
$9,502$9,270$9,270$9,270
$8,608
$5,173$5,173$5,173$5,173$5,047$5,047
$5,435$5,435$5,435$5,302$5,302$5,302
$5,999$5,853$5,853$5,853$5,710
$5,435
$7,994$7,994$6,149$6,149$5,999$5,999
$7,242$7,065
$6,622$6,460$6,460$6,460$6,460
$6,149
$7,309$7,131$7,131$7,131
$6,787$6,787
$7,492$7,492$7,492$7,492$7,492$7,492
$8,270$8,270$8,270
$7,871$7,871$7,492
$9,830$9,830$9,830
$8,688
$13,890
$11,122$10,851$10,851$10,586
$12,898
Resolution #Council Meeting Date
$14,958
# of Pos Auth
$10,586$10,076
Full Time Job Classification* Salary Grade
Classification Plan and Compensation ScheduleFY 2023-24Effective November 22, 2023 $14,237$13,890$13,890
Monthly Range Minimum Annual Effective Date if Different Attachment A
Item: 7
50 5
2 7
3 9
Part Time Job Classification Pay Grade Hourly Step CHourly Step DHourly Step EHourly Step FHourly Step GResolution #H17 $39.72 $41.71 $43.80 $45.99 $48.29 2023-XXH16 $37.83 $39.72 $41.71 $43.80 $45.99 2023-XXH15 $36.03 $37.83 $39.72 $41.71 $43.80 2023-XXH14 $34.31 $36.03 $37.83 $39.72 $41.71 2023-XXH13 $32.68 $34.31 $36.03 $37.83 $39.72 2023-XXRecreation Coordinator H12 $31.12 $32.68 $34.31 $36.03 $37.83 2023-XXH11 $29.64 $31.12 $32.68 $34.31 $36.03 2023-XXH10 $28.23 $29.64 $31.12 $32.68 $34.31 2023-XXH9 $26.89 $28.23 $29.64 $31.12 $32.68 2023-XXH8 $25.61 $26.89 $28.23 $29.64 $31.12 2023-XXParking Control Officer H7 $24.39 $25.61 $26.89 $28.23 $29.64 2023-XXSenior Intern H6 $23.23 $24.39 $25.61 $26.89 $28.23 2023-XXRecreation Specialist H5 $22.12 $23.23 $24.39 $25.61 $26.89 2023-XXH4 $21.07 $22.12 $23.23 $24.39 $25.61 2023-XXIntern; Senior Recreation Leader; Park Attendant H3 $20.07 $21.07 $22.12 $23.23 $24.39 2023-XXH2 $19.11 $20.07 $21.07 $22.12 $23.23 2023-XXRecreation Leader H1 $18.20 $19.11 $20.07 $21.07 $22.12 2023-XX $25.61$24.39$23.23$22.12$21.07$20.07
$36.03$34.31$32.68$31.12
Hourly Step AHourly Step B
$19.11$18.20$17.33$16.50
$37.83$36.03$34.31$32.68$31.12$29.64$28.23$26.89$25.61$24.39$23.23$22.12$21.07$20.07$19.11$18.20$17.33 $29.64$28.23$26.89
Attachment A
Item: 7
51 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: Public Works
SUBJECT:
MASTER REIMBURSEMENT AGREEMENT WITH IRVINE RANCH WATER
DISTRICT FOR CITY STREET IMPROVEMENT PROJECTS
RECOMMENDED ACTION(S):
1. Approve the Master Reimbursement Agreement with the Irvine Ranch Water District (“IRWD”) for work conducted on IRWD facilities as part of future City Street Improvement Projects.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Master Reimbursement Agreement, substantially in the form attached.
EXECUTIVE SUMMARY:
The proposed Master Reimbursement Agreement (“Master Agreement”) with the Irvine Ranch Water District (“IRWD”) would streamline the construction and cost recovery process for work performed to adjust IRWD facilities impacted by City street improvement projects.
The City and IRWD previously entered into a Master Reimbursement Agreement in 2012, with a maximum reimbursement amount of $100,000. The proposed Master Agreement allows for the City Manager and IRWD’s General Manager to approve work modifying existing utilities owned and maintained by IRWD up to $200,000 for each new street improvement project the City undertakes.
There is no fiscal impact associated with approving this Master Agreement. The City may realize a small savings in staff time that would be associated with producing separate reimbursement agreements for each future project.
BACKGROUND:
During the normal course of constructing street improvement projects, existing utility facilities, such as manholes and water valve covers located within the roadway, must be raised to the finished surface grade when a new layer of asphalt is placed on the street. Leaving the facilities below the new street grade Item: 8
52 could create a potential safety hazard for motorists or would prevent IRWD access to these facilities when the pavement covers the facility.
Utility companies own and maintain facilities within the public right-of-way. The utility provider is responsible for adjusting its facilities to match the finished grade of resurfaced roadways. Because it is typically more efficient, and cost effective, utility companies request the City bid and conduct this work as part of its larger street improvement project. The City and the utility agency typically use a contractual agreement to detail the terms by which the utility reimburses the City for this work.
As part of the design-bid-build process for street improvement projects, the City’s project team inspects each section of roadway within the project limits and identifies all utility surface infrastructure located within the limits of work. The design team is then required to contact each affected utility, provide the location of the work, and advise the utility of the facilities impacted by the improvement project. The design firm will call out each water valve, sewer clean out, and manhole cover on the construction plans and bid schedule. The unit bid prices received from the contractor set the actual cost to adjust utility access frames and covers. Based on these costs, the utility provider reimburses the City.
DISCUSSION:
The attached Master Reimbursement Agreement (Attachment 1) details the process by which IRWD would reimburse the City for work to adjust IRWD utility access frames and covers to the finished grade of resurfaced roadways. The purpose of the Master Agreement is to streamline the process by which IRWD reimburses the City for work associated with IRWD facilities by eliminating the need to prepare separate reimbursement agreements for each project.
Pursuant to the terms of the proposed Master Agreement, prior to the award of a construction contract, IRWD would have the opportunity to review the bid summary and analysis for the bid prices associated with work on its facilities.
From that point, IRWD would have ten working days to decide whether to have the City’s contractor perform the work, or to use a different contractor under the direction of IRWD. Should IRWD not select the City’s contractor, the City would advance its improvements, and IRWD would raise its facilities to an at-grade level, under a separate encroachment permit utilizing its own contractor. The Master Agreement includes an administrative addendum that the City Manager and IRWD’s General Manager must approve prior to the start of construction for each project.
The addendum ensures that the approved work meets the specific scope of the project. Additionally, the proposed Master Agreement requires communication Item: 8
53 between City and IRWD staff at project milestones to enable continued coordination. IRWD would base its reimbursement cost on the unit pricing provided by the City’s contractor for work conducted on IRWD’s facilities. In addition, IRWD is required to inspect the work conducted on its facilities to ensure that it conforms to its plans and specifications. Subsequently, the City would issue IRWD an invoice for reimbursement at the conclusion of the project.
The City and IRWD utilized a previous master reimbursement agreement, approved by City Council in 2012, to reduce staff time associated with preparation of separate reimbursement agreements and help advance the construction of capital projects with fewer interruptions (Attachment 2). The previous master reimbursement agreement allowed for up to $100,000 in construction reimbursement per project. Due to increasing construction costs, including materials and labor, the new proposed Master Agreement increases the per project reimbursement amount to $200,000.
Overall, staff recommends the City Council adopt the proposed Master Agreement. As noted, the recommended action would facilitate reimbursement to the City for any work associated with modifications to IRWD facilities within the public right-of-way. Additionally, eliminating the need to prepare separate reimbursement agreements each time the City must modify an IRWD-owned facility would potentially save staff time associated with the review of each agreement and would expedite the completion of public projects.
If approved by the City Council, the Master Agreement would replace the previously approved agreement from 2012. The proposed agreement was approved by the IRWD Board of Directors at its October 2023 meeting. The City Attorney reviewed and approved the agreement as to form.
FISCAL IMPACT:
There is no fiscal impact associated with approving this Master Agreement.
Funds for raising IRWD facilities are included project budgets and IRWD would reimburse all costs associated with work on its facilities.
ATTACHMENTS:
1. Master Reimbursement Agreement 2023
2. Master Reimbursement Agreement 2012
Initiated By: Douglas Erdman, Assistant City Engineer
Submitted By: Thomas Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 8
54 Attachment 1
Item: 8
55 19847356.2 - 1 -
File No. _______
REIMBURSEMENT AGREEMENT BETWEEN
IRVINE RANCH WATER DISTRICT
AND
THE CITY OF LAKE FOREST
FOR
THE INSTALLATION OF MISCELLANEOUS FACILITIES
This Reimbursement Agreement (“Agreement”) is dated as of _____________, 2023 (“Effective Date”) and is between IRVINE RANCH WATER DISTRICT, a California water district formed and existing pursuant to the California Water District Law, (“DISTRICT”) and the CITY OF LAKE FOREST, a municipal corporation (“CITY.”) A. CITY periodically undertakes street improvement projects, a number of which involve concurrent construction, modification or relocation of IRWD’s water, sewer and/or recycled water facilities in the vicinity of the respective projects.
B. The parties have determined that for cer tain projects, it would be more efficient for CITY, rather than IRWD, to carry out the design, construction, modification or relocation of the affected water, sewer and/or recycled water facilities of IRWD (“IRWD FACILITIES”) due to the particular alignment and construction scheduling of IRWD FACILITIES.
C. The parties intend by this Agreement to provide for the terms under which the CITY will perform and IRWD will reimburse the CITY for any mutually-designated IRWD FACILITIES work associated with a CITY street improvement project.
The parties therefore agree as follows:
1. SELECTION OF PROJECTS. CITY and IRWD shall, by consultation between their respective staffs on an as-needed basis, review all proposed CITY street improvement projects to identify each project that (a) involves the design, construction, modification and/or relocation of IRWD FACILITIES and (b) the staffs mutually agree would be more efficiently accomplished by the CITY than IRWD.
1.1 Cost Estimates. IRWD shall prepare the cost estimates for the IRWD FACILITIES work. Costs which are the obligation of CITY or any party other than IRWD will not be considered within the estimated costs.
1.2 Projects Up to $200,000. For any given project that has an estimated IRWD FACILITIES construction cost, prior to award, of up to $200,000, the CITY and IRWD will execute an Addendum in the form of Exhibit A, which will be deemed incorporated into this Agreement. Each project for which an Addendum is executed is a “Project” under this Agreement. A Project and the related IRWD FACILITIES shall continue to be governed by the terms of this Agreement even if the actual bid costs or total costs of IRWD FACILITIES work following change orders exceeds $200,000 for the Project. The total estimated construction cost Item: 8
56 19847356.2 - 2 -
for IRWD FACILITIES is as set forth in the Addendum, however, IRWD shall reimburse to the CITY the actual construction costs. A Project and the related IRWD FACILITIES may be identified at any time so long as the related Addendum is executed prior to the termination of this Agreement.
1.3 Projects over $200,000. For any given project that has an estimated IRWD FACILITIES construction cost over $200,000 and for which the parties desire to have the IRWD FACILITIES constructed on a reimbursement basis must be governed by a separate agreement.
1.4 Non-Construction Costs. This Agreement does not alter any other obligations that exist between the parties relating to the allocation of costs for particular IRWD FACILITIES, such as easement rights.
2. CONSTRUCTION AND REIMBURSEMENT. For each individual Project for which an Addendum is agreed upon by the parties, the CITY shall initiate and pursue to completion the construction of the IRWD FACILITIES as shown on plans and specifications incorporated in the Addendum for the subject Project. IRWD shall cooperate with CITY with respect to the construction and schedules for completion of IRWD FACILITIES.
2.1 IRWD'S PLANS. CITY shall complete the IRWD FACILITIES pursuant to IRWD-approved plans and specifications (the “Plans and Specifications”) which will be supplied by IRWD. The Plans and Specifications will be deemed to incorporate the applicable portions of IRWD’s latest edition of Construction Manual for the Construction of Water, Sewer, and Reclaimed Water Facilities (the “Construction Manual”). IRWD shall have sole and absolute discretion as to all aspects of design and construction of the IRWD FACILITIES.
2.2 CITY’S PLANS; AWARD. CITY shall award any construction contract that includes IRWD FACILITIES to the lowest responsive, responsible bidder. Upon CITY's bid opening, CITY will submit a spreadsheet summary of the bids to IRWD for IRWD's for review and approval prior to the CITY’s award of the construction contract. (1) Bid Approval. Within ten working days after receiving the bid summary, IRWD shall review the bid prices presented in the low bidder’s proposal for the IRWD FACILITIES, and notify the CITY that it approves or rejects the bid prices.
IRWD's approval will be deemed given if IRWD does not notify the CITY within ten working days.
(2) Bid Rejection. If IRWD rejects the bid received from the lowest responsive, responsible bidder for the CITY project for IRWD FACILITIES, then CITY may proceed with its project and pave over IRWD facilities identified in the project.
IRWD will be responsible for raising IRWD's facilities to an at-grade level at IRWD's expense under an encroachment permit issued by the CITY.
2.3 CONTRACT DOCUMENTS. Upon transmitting the Notice to Proceed to the Contractor, CITY shall provide IRWD with one original copy of the fully-executed contract documents and one copy of the bid form.
Item: 8
57 19847356.2 - 3 -
3. INSPECTIONS. IRWD will be entitled to inspect the construction of IRWD FACILITIES as it deems necessary to assure compliance with the Plans and Specifications, including shop drawing review and/or material inspection. IRWD will promptly notify CITY of any portion of the work on IRWD FACILITIES which appears not to conform to the Plans and Specifications. The determination of IRWD as to conformity of IRWD FACILITIES with the Plans and Specifications will be made in IRWD’s sole and absolute discretion. IRWD shall not unreasonably withhold its approval as to such conformity. CITY shall require its contractor to construct the IRWD FACILITIES so that the IRWD FACILITIES conform to the Plans and Specifications.
4. CHANGE ORDERS. If, during design or construction, CITY requests or initiates any revision to the Plans and Specifications that would increase the cost of the IRWD FACILITIES, then CITY shall bear those additional costs and IRWD will not provide reimbursement, except for revisions and costs that are determined necessary to construct IRWD FACILITIES in accordance with the Construction Manual and could not reasonably have been foreseen at the time bids were received. IRWD shall reimburse the cost of any such necessary and unforeseeable revisions, and shall reimburse the cost of any revisions requested or initiated by IRWD. CITY shall promptly furnish IRWD with copies of any proposed change orders to the Project contract within five working days of initiation of changed conditions to that contract, which change orders will be subject to IRWD approval if and to the extent any of the IRWD FACILITIES are affected by that change. IRWD will review and respond to proposed change orders affecting the IRWD FACILITIES within five working days of receipt by IRWD.
5. PROGRESS PAYMENTS. Within 30 calendar days after IRWD's receipt from CITY of each monthly invoice for the portion of a design or construction progress payment attributable to IRWD FACILITIES, together with supporting documentation, IRWD shall deposit with CITY the amount of that invoice. CITY shall maintain separate costs for all bid item and change order amounts expended by CITY in relation to the IRWD FACILITIES.
6. ACCEPTANCE. IRWD shall accept the IRWD FACILITIES when the Project, which includes the IRWD FACILITIES, has been completed, including any change orders approved by IRWD and accepted by CITY. CITY hereby disclaims any interest in IRWD FACILITIES and by its acceptance of the Project that includes the IRWD FACILITIES, automatically upon acceptance transfers and assigns to IRWD any and all right, title, and interest that the CITY may have in the IRWD FACILITIES. IRWD shall own, operate and maintain the IRWD FACILITIES following acceptance.
7. FINAL ACCOUNTING. Within 60 calendar days after CITY’s final acceptance of the Project, CITY shall prepare and submit to IRWD a final accounting (the “Final Accounting”) of the actual cost of the bid items and change order amounts attributable to the IRWD FACILITIES, plus an administration fee equal to four percent (4%) of the actual cost of the bid items and change order amounts attributable to the IRWD FACILITIES. The administration fee is deemed to cover costs of all items associated with surveying, compaction testing, permits, construction inspection, administration, accounting, and reproductions attributable to the IRWD FACILITIES (“Costs”). The Final Accounting must be accompanied by receipts and other supporting documentation. All legal costs attributable to IRWD FACILITIES will be invoiced in addition to Costs. IRWD shall pay CITY, within 30 calendar days after receipt of the Final Item: 8
58 19847356.2 - 4 -
Accounting, the total amount of Costs, less the amount previously paid by IRWD pursuant to progress payment invoices. If the amount previously paid by IRWD pursuant to progress payment invoices exceeds the Costs as determined in the Final Accounting, then CITY shall refund the difference to IRWD within 30 calendar days following preparation of the Final Accounting.
8. AS-BUILTS. At the time of completion and acceptance of the IRWD FACILITIES, CITY shall furnish IRWD with “as-built” drawings.
9. IRWD AUTHORITY. Even if the CITY designs or constructs the IRWD FACILITIES, the IRWD FACILITIES to be completed hereunder, associated rights-of-way, and other privileges will at all times be subject to the applicable rates, rules and regulations of IRWD, as modified or amended from time to time.
10. GUARANTEE. CITY shall cause its contractor for the IRWD FACILITIES to guarantee the IRWD FACILITIES against defects in workmanship and materials for a period of one year from the date of acceptance by IRWD (“Guarantee Period”). If any portion of the IRWD FACILITIES are found to not be in conformance with the provisions of the Plans and Specifications during the Warranty Period, then CITY shall cause the IRWD FACILITIES to be brought or restored to full compliance with the requirements of the Plans and Specifications, including any test requirements. This guarantee is in addition to any and all other warranties, expressed or implied, from CITY contractors or material manufacturers with respect to the IRWD FACILITIES. The guarantee and obligations under this section will not be relieved or abrogated by IRWD’s inspection and/or approval of the IRWD FACILITIES. This section sets forth the entire agreement of CITY with respect to guarantees and warranties of the IRWD FACILITIES, but this section in no way limits any expressed or implied warranties of other persons with respect to the IRWD FACILITIES. This section survives any expiration or termination of the Agreement.
11. INDEMNITY. This section survives any expiration or termination of the Agreement.
11.1 CITY shall indemnify, defend and hold IRWD, its officers, agents and employees, harmless from any expense, liability or claim for death, injury, loss, damage or expense to persons or property which may arise or is claimed to have arisen during construction of the IRWD FACILITIES and prior to acceptance by IRWD, as a result of any work or action performed by CITY or on behalf of CITY, save and except to the extent such death, injury, loss damage or expense is determined by a court of competent jurisdiction to have been proximately caused in whole or in part by any negligence of IRWD, its officers, agents or employees or by any act or omission for which IRWD, its officers, agents or employees are liable without fault.
11.2 IRWD shall indemnify, defend and hold CITY, its officers, agents, and employees, harmless from any expense, liability or claim for death, injury, loss, damage or expense to persons or property which may arise or is claimed to have arisen either (i) as a result of any act performed by IRWD, its officers, agents, or employees, with respect to the construction of the IRWD FACILITIES, or (ii) following IRWD acceptance of the IRWD FACILITIES, with respect to maintenance and operation of the IRWD FACILITIES, save and Item: 8
59 19847356.2 - 5 -
except to the extent such death, injury, loss, damage or expense is determined by a court of competent jurisdiction to have been proximately caused in whole or in part by any negligence of CITY, its officers, agents or employees, or by any act or omission for which CITY, its officers, agents or employees are liable without fault.
12. INSURANCE. CITY shall cause its contractors for the construction of IRWD FACILITIES to obtain insurance coverage sufficiently broad to insure the matters set forth in this Agreement and to include IRWD as an additional insured on all insurance policies that CITY requires its contractors to provide. As evidence of such insurance coverage, CITY shall, prior to commencement of construction of the IRWD FACILITIES, provide IRWD with certificates of insurance and insurance endorsements in forms that are acceptable to IRWD.
13. TERMINATION.
13.1 OF ADDENDA. Either party may, upon written notice effective five working days after receipt, terminate any Addendum and thereby delete the respective Project from this Agreement, subject to the provisions of this section. If at the request or direction of a party other than CITY, including IRWD, the IRWD FACILITIES construction is not accomplished or completed, IRWD will remain obligated for the actual amount of any Costs incurred by CITY for the items set forth in Section 11 up to the date of termination.
13.2 OF AGREEMENT. Either party may terminate this Agreement by giving the other party 60 calendar days’ prior written notice. This Agreement will continue in effect until either party exercises that right to terminate. Any active Projects will remain subject to this Agreement until the completion of construction and reimbursement for the related IRWD FACILITIES.
14. NOTICE. Any notice or other written instrument required or permitted by this Agreement to be given to either party shall be deemed received when personally served or 24 hours after being deposited in the U.S. Mail, postage prepaid, registered or certified and addressed as follows:
IRWD:
Irvine Ranch Water District
15600 Sand Canyon Avenue
Irvine, CA 92618-3102
Attn: General Mana
ger
CITY:
City of Lake Forest
25550 Commercentre Drive
Lake Forest, CA 92630
Attn: Director of Public Works
15. SUCCESSORS; INTEGRATION; MODIFICATION. This Agreement is binding upon and will inure to the benefit of the successors and assigns of CITY and IRWD. This Agreement constitutes the entire Agreement between CITY and IRWD and supersedes all prior understandings and Agreements between the parties with respect to reimbursements for IRWD FACILITIES work in CITY streets. This Agreement may be modified only in writing, signed by both parties.
Item: 8
60 19847356.2 - 6 -
16. ATTORNEYS FEES. In the event of any declaratory or other legal or equitable action instituted between CITY and IRWD in connection with this Agreement, the prevailing party will be entitled to recover from the losing party all of its costs and expenses, including court costs and reasonable attorneys’ fees.
17. SEVERABILITY. If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement will not be affected by that determination, and each term, provision, covenant or condition of this Agreement will continue to be valid and enforceable to the fullest extent permitted by law.
The parties are signing this Agreement as of the Effective Date.
IRVINE RANCH WATER DISTRICT
By
Paul A. Cook, General Manager
Date:
APPROVED AS TO FORM:
Hanson Bridgett, LLP
By:
District Counsel
CITY OF LAKE FOREST, a Municipal
Corporation
By:
Mayor
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
Item: 8
61 EXHIBIT A
ADDENDUM No. ___
TO
REIMBURSEMENT AGREEMENT BETWEEN
IRVINE RANCH WATER DISTRICT AND THE CITY OF LAKE FOREST
FOR THE INSTALLATION OF MISCELLANEOUS FACILITIES
19847356.2
By execution of this Addendum, the parties agree that the following Project has been identified pursuant to Section 1 of the agreement dated _________________, 20__, entitled “REIMBURSEMENT AGREEMENT BETWEEN IRVINE RANCH WATER DISTRICT AND
THE CITY OF LAKE FOREST FOR THE INSTALLATION OF MISCELLANEOUS FACILITIES (the “Agreement”) and that such Project and the below-specified IRWD FACILITIES are covered by the Agreement.
Project: “__________________________________________________________________” as depicted on attached Exhibit “1” and incorporated in this Addendum.
IRWD FACILITIES: “___________________________________________________” (depicted on the plans and specifications incorporated by reference in this addendum).
Estimated Construction Cost of IRWD FACILITIES: $ ________
4% Administrative Fee: $ ________
Total Estimated Cost of Reimbursement: $ ________
IRVINE RANCH WATER DISTRICT
By
PRINT NAME
Date:
CITY OF LAKE FOREST
By:
PRINT NAME
Date:
Item: 8
62 Attachment 2
Item: 8
63 Item: 8
64 Item: 8
65 Item: 8
66 Item: 8
67 Item: 8
68 Item: 8
69 Item: 8
70 Item: 8
71 Item: 8
72 Item: 8
73 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: City Manager
SUBJECT:
CONSIDERATION OF FIFTH FUNDING PHASE FOR THE CITY'S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
RECOMMENDED ACTION(S):
1. That the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program
2. Adopt a Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2023-24
EXECUTIVE SUMMARY:
On October 4, 2022, the City formally authorized the Shop & Dine Community Gift Card Program (“CGCP”). The CGCP provides residents and visitors with an opportunity to buy community gift cards in increments of $50 or $100 and receive a matching gift card of the same value for free. The gift cards can only be used at Lake Forest businesses that apply for and receive approval to participate in the program.
The CGCP is the first major program funded in response to City Council’s approval of the Strategic Economic Investment Project (“SEIP”). The SEIP established a budget for economic development programs to help local businesses recover from the COVID-19 pandemic. The CGCP was originally approved with a $575,000 budget, which included $500,000 in funds to cover the costs of providing the free bonus gift cards and $65,000 to cover the costs of the fees associated with card issuance. The remaining $10,000 was paid to the Lake Forest Chamber of Commerce to provide marketing services in preparation for the launch of the program. The City is party to the Community Card Customer Agreement with Yiftee, Inc. (“Yiftee”) for the provision of electronic cards (Attachment 1).
Item: 9
74 The City Council has approved four funding phases of the CGCP so far. Phases two through four have included a $565,000 budget. Staff recommends the City Council approve the fifth SEIP budget allocation to the CGCP in the amount of $565,000. To effectuate the fifth funding phase, staff recommends the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee (Attachment 2). A draft resolution authorizing the budget appropriation of $565,000 to cover the costs of the fifth funding phase of the CGCP is also provided for City Council review (Attachment 3).
BACKGROUND:
On October 4, 2022, the City formally authorized the City’s CGCP. The CGCP provides residents and visitors with an opportunity to buy community gift cards in increments of $50 or $100 and receive a matching gift card of the same value for free. The gift cards can only be used at Lake Forest businesses that apply for and receive approval to participate in the program. The SEIP established a budget for economic development programs to help local businesses recover from the COVID-19 pandemic. The CGCP was approved with a $575,000 budget, which includes $500,000 in funds to cover the costs of providing the free bonus gift cards and $65,000 to cover the costs of the fees associated with card issuance. Table 1 below summarizes the funding phases that have been approved by the City Council since October 2022.
Table 1: CGCP Funding Phase Summary
Phase Approval
Date
Funding
Amount Summary
Phase 1 10/4/2022 $575,000 Initial program launch. Launch included three funding rounds, with marketing
prioritized towards Lake Forest residents.
Funding amount included a $10,000
contract with the Lake Forest Chamber of
Commerce to assist with business
recruitment.
Phase 2 2/21/2023 $565,000 Second phase of CGCP. Program was advertised broadly to the public. Staff and
HdL institute new vendor agreement
system and establish new program
guidelines to enhance the integrity of the
program. $25 gift card increment is
removed to mitigate fee costs.
Phase 3 8/15/2023 $565,000 Third phase of funding. Marketed broadly to the public.
Item: 9
75 Phase Approval
Date
Funding
Amount Summary
Phase 4 10/17/2023 $565,000 Fourth phase of funding. Marketed broadly to the public.
Pursuant to the CGCP, residents and visitors can buy gift cards in increments of $50 or $100. The gift cards are delivered electronically and can be used at any of the 91 participating Lake Forest businesses. The City covers the cost of the bonus card, plus the fees associated with card issuance. Table 2 below provides a breakdown of fees related to gift card issuance.
Table 2: CGCP Fees Paid to Yiftee
Fee Type Per Card Fee Amount
Fee for Issuance of Original Gift Card $1, plus 5% of card value Fee for Issuance of BOGO Gift Card $1
On November 13, 2023, the Audit Committee held its quarterly meeting. The Committee expressed its support to begin a fifth funding phase for the CGCP.
DISCUSSION:
In response to the Audit Committee’s support to continue funding for the CGCP, staff have prepared the necessary contract documents for City Council consideration. To establish a fifth funding phase, the City Council would need to direct the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee (Attachment 2). In addition, the City Council would need to allocate SEIP funds to support the costs of the new funding phase. A budget resolution authorizing $565,000 towards the fifth funding phase of the CGCP is attached for City Council consideration (Attachment 3). The attached BOGO Campaign Quickstart Agreement with Yiftee includes the provision of gift cards in increments of $50 and $100 with a three-card maximum purchase cap. These are the same card increments and purchase limit used for the fourth phase of CGCP funding. The City’s SEIP funding categories include sufficient funding to support a fifth phase of funding for the CGCP.
The City Attorney’s Office has reviewed and approved the attached BOGO Campaign Quickstart Agreement with Yiftee as to form (Attachment 2). If the City Council directs the City Manager to enter into this agreement, the City Council will also need to consider the attached budget resolution, which would appropriate $565,000 from the City’s General Fund to cover the costs of the additional funding phase (Attachment 3).
Item: 9
76 FISCAL IMPACT:
Authorizing the attached Resolution would appropriate $565,000 to the City’s General Fund in the 2023-2025 Operating Budget to cover the costs of the proposed BOGO Campaign Quickstart Agreement with Yiftee Inc.
ATTACHMENTS:
1. Customer Card Agreement with Yiftee, Inc.
2. Proposed BOGO Campaign Quickstart Agreement with Yiftee, Inc.
3. Proposed Resolution Appropriating $565,000 for Community Gift Card Program
Initiated By: Hope Hairrell, Management Assistant
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 9
77 ATTACHMENT 1
Item: 9
78 Community Card Customer Agreement
THIS AGREEMENT (the “Agreement”) is made effective as of __________, 2022 (the “Effective Date”) by and between Yiftee Inc., a Delaware corporation, with an address at 325 Sharon Park Drive #215, Menlo Park, CA 94025 (“Yiftee”) and _____________________________________ with an address at _________________________________________(“Customer”). The parties agree a follows:
1. Definitions.
1.1 “Merchant” means a merchant, prospect or other contact that may be using or desire to use Yiftee Services to redeem eGifts.
1.2 “Participant” means a Merchant who has opted to participate in a Community Card by running an Activation Card and agreeing to the Merchant Agreement.
1.3 “Yiftee Services” means Yiftee’s gift-giving platform. It is the technology foundation for Community Cards.
1.4 “Purchaser” means a person or entity that purchases or redeems eGifts.
1.5 “eGift” means a digital virtual gift voucher used as payment for goods or services at a Participant.
1.6 “Offer” or “Offers” mean specific benefits that Participants provide to consumers who use their Community Cards in their store, as determined by the Participants and posted on their eGift Card web page.
2. Merchant Enrollment.
2.1 Merchant Enrollment Obligations
(a) Customer will collect a set of Merchants who have elected to participate in the Yiftee Services.
Merchants must all be located in the same state in the USA, due to varying gift card laws by state. Each Merchant must agree to the Yiftee Community Card Merchant Agreement located on the Yiftee.com website. Merchants who have not agreed to the Merchant Agreement will not be able to utilize the Yiftee Services to redeem eGifts. Customer will upload into the Yiftee Services or provide the names of the Merchants who intend to participate to Yiftee. Upon the agreed upon launch date, the billing for the Yiftee Services will begin (“Commencement Date”). This billing will include the agreed-upon cost for each Participant or group thereof as defined in Appendix A. (b) Yiftee will provide to Customer or directly to Merchants, upon receipt of the set of Merchant names in 2.1a, a set of unique Activation Cards to be run by each Merchant. Customer will inform Merchants of their individual Activation Card and provide instructions on its use. Additionally, Customer will inform Merchants that running the Activation Card implies consent to the Merchant Agreement located on the Yiftee.com website.
(c) As Merchants run the Activation Cards, they will be included in the set of Merchants enabled to participate in the Yiftee Services, i.e. the Participants. Participant may also post their Offers to be available for eGift Card holders who redeem gifts in their stores. 100 Civic Center Dr., Lake Forest, CA 92630
City of Lake Forest
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 October 17, 2022
Item: 9
79 (d) Yiftee will bill Customer or Merchants as described in Appendix A. Customer can add or remove Participants and fees will be adjusted accordingly, if applicable. There will be no retroactive adjustments allowed by Yiftee (that is, a cancelled Participant’s billing obligation will result in that Participant’s cost to Customer, as defined in Appendix A, to be eliminated beginning only on the next annual billing cycle).
A Participant may be added to the list of Participants at any time (“Enrollment Time”), with billing adjustment for said Participant to begin immediately and to be included in the current month’s billing. (e) Each party shall comply with good, ethical and moral business practices and all applicable laws and regulations in engaging in any activities here under.
(f) Fees and payment terms applicable to the subject matter here under shall be as set forth in Appendix A. Customer is not entitled to compensation other than what is described in Appendix A. (g) Customer is responsible and liable for any disputes or liability arising out of its relationships with Merchants and Participants, except with respect to any liability of Yiftee under this agreement.
2.2 Yiftee Materials.
Yiftee may provide Customer with certain materials for use in conjunction with promoting the Yiftee Services here under (“Yiftee Materials”). No rights or licenses, express or implied, are granted in those Yiftee Materials or otherwise, except as expressly and unambiguously set forth in this Agreement.
2.3 Limited Licenses.
Subject to the terms and conditions of this Agreement, Yiftee hereby grants to Customer, a non- exclusive, non-transferable, non-assignable, non-sublicensable right and license to access and use the Yiftee Services and Yiftee Materials solely for the purposes of Customer’s performance of this Agreement.
2.4 Trademark License.
Subject to the terms and conditions of this Agreement, Yiftee hereby grants Customer and Customer hereby grants Yiftee a non-exclusive, non-transferable, non-assignable, non-sublicensable, royalty-free license to use Yiftee’s or Customer’s name, trade names, trademarks, service marks, and logos (collectively, a party’s “Marks”) solely in connection with Customer’s and Yiftee’s promotion and marketing of the Yiftee Services, subject to written usage guidelines, if any, made mutually available.
3. Ownership. As between the parties, Yiftee owns all right, title and interest in and to the Yiftee Services, Yiftee’s Marks and the Yiftee Materials. Customer owns all right, title and interest in and to Customer’s Marks.
4. Warranties Disclaimer. YIFTEE AND ITS LICENSORS MAKE NO WARRANTIES TO CUSTOMER,
EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIM ALL IMPLIED WARRANTIES OF MERCHANTABILITY,
NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL WARRANTIES ARISING OUT OF USAGE OR TRADE, COURSE OF DEALING AND COURSE OF PERFORMANCE.
5. Liability Limitation. EXCEPT FOR LIABILITY ARISING UNDER SECTION 7, NEITHER PARTY (NOR ITS
LICENSORS) WILL BE LIABLE OR OBLIGATED WITH RESPECT TO ANY SUBJECT MATTER OF THIS
AGREEMENT OR UNDER ANY CONTRACT, TORT, STRICT LIABILITY OR OTHER LEGAL OR EQUITABLE
THEORY, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHATSOEVER, FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY, PUNITIVE, RELIANCE OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA OR USE AND IN NO EVENT SHALL EITHER PARTY’S DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 9
80 LIABILITY EXCEED THE GREATER OF $500 OR THE AMOUNTS PAID AND/OR PAYABLE BY YIFTEE TO
CUSTOMER (AND/OR BY CUSTOMER TO YIFTEE, IF PAYMENTS ARE PAYABLE BY CUSTOMER TO YIFTEE IN ACCORDANCE WITH PROPOSAL) HEREUNDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE APPLICABLE CLAIM.
6. Term and Termination.
6.1 Term. This Agreement shall be effective as of the Effective Date and shall continue in full force on an annual period from the Effective Date, and thereafter shall automatically renew annually, unless and until either party terminates this Agreement pursuant to Section 6.2.
6.2 Termination.
(a) Either party may, at its option, terminate this Agreement upon thirty (30) days written notice to the other party for any reason or for no reason whatsoever. (b) Either party may terminate this Agreement if the other party materially breaches a term of this Agreement and fails to cure such breach within fifteen (15) days after receipt of written notice of such breach from the non-breaching party.
(c) Participants are obligated to honor all outstanding eGifts issued by Yiftee for the entire duration of those eGift's validity periods. Termination does not relieve Participants from honoring conditions outlined in the Merchant Agreement.
6.3 Effect of Termination. Upon any termination: (a) Customer shall immediately cease all promotion of the Yiftee Services and shall immediately return to Yiftee, or at the option of Yiftee, destroy, all Confidential Information (as defined below) of Yiftee disclosed to Customer, Yiftee Materials, and any Yiftee Services, hardware and software provided to Customer here under, (b) Yiftee shall immediately return to Customer, or at the option of Customer, destroy, all Confidential Information of Customer disclosed to Yiftee here under, and (c) all licenses granted under this Agreement shall immediately cease. The following Sections shall survive termination and remain in effect 1, 3, 4, 5, 6.3, 7 and 8. Any termination of this Agreement shall be without prejudice to any other rights or remedies available under this Agreement or at law.
7. Confidentiality. Because of this Agreement, the parties may have access to information that is confidential to the disclosing party (“Confidential Information”). Confidential Information shall include, without limitation, Purchaser lists and information relating to the parties’ products and pricing and all information designated as confidential by the disclosing party at the time of disclosure. A party’s Confidential Information shall not include any information which (i) becomes generally publicly available through no wrongful act or omission of the receiving party; (ii) is lawfully acquired by the receiving party from a third party without any breach of a confidentiality obligation; or (iii) is independently developed without use of or reference to the disclosing party’s Confidential Information. Each party agrees to maintain the confidentiality of the other party’s Confidential Information using the same degree of care that it uses with regard to its confidential information of like nature, but in no event less than reasonable care, and to protect as a trade secret any portion of the other party’s Confidential Information by preventing any unauthorized copying, use, distribution, installation or transfer of possession of such information. If required by law, the receiving party may disclose Confidential Information of the disclosing party, but will give adequate prior notice of such disclosure to the disclosing party to permit the disclosing party to intervene and to request protective orders or other confidential treatment therefor. The parties acknowledge that money damages will not be an adequate DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 9
81 remedy if this Section 7 is breached and, therefore, either party may, in addition to any other legal or equitable remedies, seek an injunction or other equitable relief against such breach or threatened breach without the necessity of posting any bond or surety.
8. Non-solicitation
During the term of this Agreement, neither party will (on behalf of itself or any other person or entity) solicit any Purchaser or Merchant of the other party to restrict, limit, or terminate such Purchaser’s or Merchant’s participation in the other party’s products and services.
9. Miscellaneous
9.1 Choice of Law. This contract shall be governed by and construed in accordance with the laws of the State of California, without regard to the provisions of the conflict of laws thereof. The parties will resolve any disputes in the state or federal courts located in Santa Clara County, California, to whose exclusive jurisdiction and venue they irrevocably submit. Notwithstanding anything to the contrary, either party may pursue injunctive or other equitable relief in any court of competent jurisdiction.
9.2 Notices. Any notice or other communication required or permitted in this Agreement shall be in writing and shall be deemed to have been duly given on the day of service if served personally or by facsimile transmission with confirmation, or three (3) days after mailing if mailed by First Class mail, registered or certified, postage prepaid, and addressed to the respective parties at the addresses set forth above, or at such other addresses as may be specified by either party pursuant to the terms and provisions of this section.
9.3 Assignment. Customer may not assign or otherwise transfer, without the prior written consent of Yiftee, its rights, duties or obligations under this Agreement to any person or entity, in whole or in part. Yiftee may freely assign or otherwise transfer this Agreement in connection with the sale of all or substantially all of its business or assets. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns.
9.4 Severability. Any provision of this Agreement that is determined to be unenforceable or unlawful shall not affect the remainder of the Agreement and shall be severable therefrom, and the unenforceable or unlawful provision shall be limited or eliminated to the minimum extent necessary to that this Agreement shall otherwise remain in full force and effect and enforceable.
9.5 Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all prior agreements between them, whether written or oral, with respect to the subject matter hereof, and may not be amended, modified or provision hereof waived, except in a writing signed by the parties hereto. No waiver by either party, whether express or implied, of any provision of this Agreement, or of any breach thereof, shall constitute a continuing waiver of such provision or a breach or waiver of any other provision of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
Customer (Print): YIFTEE, INC.
By: By:
Name, Title: Name, Title: Donna Novitsky, Yiftee CEO City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Approved as to Form:
Best Best & Krieger LLP, City Attorney
Attest:
Lisa Berglund, City Clerk
Item: 9
82 Community Card Customer Agreement
APPENDIX A
Pricing
Customer and Participants are not required to pay Yiftee a subscription fee or a revenue share. Yiftee does not take a percentage of the cards that are redeemed in the Participants’ stores.
Charges:
Purchasers pay the face value of the card plus a $1+5% of the eGift Card value eDelivery fee at the time of purchase. Bulk purchases of one thousand dollars ($1000) or more, and enterprise accounts may qualify for a reduced eDelivery fee by depositing funds into their Yiftee eGifting accounts by check or ACH and disabling credit cards.
Participants pay Mastercard processing fees for a card-not-present (CNP) transaction upon redemption.
Yiftee does not control these fees, they are set by the Merchant Acquirer who is their credit card processor.
Subject to applicable laws, Yiftee will implement a monthly maintenance fee on eGift Cards that have been inactive (i.e. no spending on the Card) for periods of greater than 12 months. This will be made clear to cardholders on the face of the eGift Card when implemented, as is required by law.
Yiftee eGift Cards do not generally expire. Subject to applicable laws, in some cases eGift Cards given by corporations or merchants as promotions, rewards and awards may have expiration dates. In the case of eGift Cards expiring, Yiftee retains 10% of the original eGift Card value not to exceed the remaining unspent funds and refunds the balance to the purchaser’s Yiftee eGift Card account. eDelivery fees are not refunded.
Participants may choose, at their discretion, to post Offers to encourage Purchasers to use their Community Cards in their stores.
Participants may choose, at their discretion, to offer rebates as fund raisers to local groups such as schools, churches and other non-profits. Such programs are an incentive for the local groups to sell Community Cards to their members, and for the Purchasers to use them in specific stores who are offering rebates. Yiftee will work with the Participants and Purchasers to execute such programs.
No tipping is allowed on Yiftee eGift Cards.
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 9
83 ATTACHMENT 2
Item: 9
84 www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Yiftee Comm Card BOGO Campaign Quickstart
(Please complete sections in orange)
Community and Campaign Name: (e.g., COVID Recovery 2021) _________________________ Contact Name: __________________________
eMail: ________________________ Phone: ________________________ Campaign Start date: ____________ Stop date: “while supplies last” or date: _________ Campaign budget: $_______________ Yiftee must receive funds by check or ACH (minimum $2500) pre-launch to pay for bonus gifts. Promotion will automatically cease when funds run out. Optional alert when balance drops to a certain level. Alert at amount: $_______ Offer description/banner copy: check A, B or C below and specify amounts. Please create a banner using this copy (760 x 100, example on pg 2).
_____ A. 50% or 100% match any value, example: Buy a card for any value $10-$125 and get a matching value bonus card. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days. Purchased card range: $______ to $______. Match level (check one): ___ 50% or ____ 100%. Limit: ______ or none. Expires after # days: _____ or date: _________. _____ B. Total shopping cart value, example: Get a $20 bonus gift for every $80 you spend. Limit X bonus cards per purchaser. Available while supplies last. Bonus cards must be used in X days.
Get a $_____ bonus gift for every $_____ you spend. Limit: ______ or none. Expires after # days: _____ or date: __________.
_____ C. Specific price points, example: Buy $25 and get a $10 bonus gift; buy $50 and get a $20 bonus gift; buy $100 and get a $40 bonus gift. Limit X bonus cards per purchaser. Available while supplies last.
Bonus cards must be used in X days. (1-5 levels allowed, only specific price points) Buy $______, Get $_____; Buy $______, Get $_____; Buy $______, Get $_____. Limit: ______ or none. Expires after # days: _____ or date: _________.
Optional limits: You can define a limit of 1,2,3,4,5,9, or 10 bonus gifts per purchaser, or $50, $125, $300 total bonus gift value per purchaser (irrespective of recipients). Only those values are available. Limit applies to entire campaign duration, restarts for new campaigns.
Buyer $1+5% eDelivery fee: Who pays buyer eDelivery fee, ____ you or ____ buyer (check one) Bonus gift $1 eDelivery fee and customer eD fees (if elected) paid out of funds on deposit.
Refunds: Purchasers may contact [email protected] for refunds but Yiftee will retain the eDelivery fee regardless of who paid it to cover costs.
Bonus Card expiration: _____ days from card issue or a specific date: _____________. When gifts expire, Yiftee returns the unused amount to Community, less restocking fee which is the lesser of 10% of the original bonus gift value or the remaining unused amount of the gift.
Lake Forest Shop & Dine Community Gift Card
Tim Campbell
[email protected]
(424) 228-8517, x. 1140
11/21/2023
While supplies last
564,000
150,000
x
50 50
100
100
3 180
x
180
DocuSign Envelope ID: D0398682-D69F-491B-9A71-0A83992EBDD5 Item: 9
85 www.yiftee.com – 325 Sharon Park Drive #215, Menlo Park, CA 94025 – (650) 533-0938 Keep Local Dollars Local
Bonus gift message (255 char limit, example): Thank you for purchasing _________________. Enjoy this bonus gift - designed to support our independent restaurants and retailers. To spur the economy quickly, this bonus gift will expire _____________. Make any changes you want or write a different message here, but please stay within character limit.
Bonus gift signature (25 char limit, who it is from): ____________________________________.
Campaign changes are not allowed once campaign has been launched. Yiftee requires a minimum of 48 hrs from signed Quickstart to implement; funding and banner must have been received prior to implementation. Minimum 1 week in between campaigns to avoid confusion.
Bonus gift terms: The terms including expiration, bonus value and limits (if applicable) should be clearly stated on your web site, marketing materials and in the banner on the Yiftee gift purchase page. Please submit all planned advertising of the program for Yiftee review prior to launch. We want to make sure that all restrictions and terms are clearly articulated in the material that advertises the program. Do not begin marketing prior to campaign start date. If marketing starts prior to campaign start date, Yiftee reserves the right to deliver bonus gifts to early purchasers once the campaign begins.
Required Images:
Please provide a 760x100 pixel banner that clearly states your promo language such as Gift card 300 x 200 pixels minimum:
We can use your regular card image, or you can provide something custom. We recommend not a complete change so as not to confuse merchants, but you could add a BONUS indication.
Fee for promotion: Program Fee: waived (normally $100/location) eDelivery fee: $1/gift sent, deposited in advance of campaign start by check or ACH, along with gift funds.
Restocking fees for expired bonus gifts as described above.
Accepted on behalf of Community Yiftee, Inc.
Signature ________________________________
Print____________________________________ Donna Novitsky, CEO
Date_____________________________________
Receive a $25 Bonus Gift for Every $50 You Spend.
Offer expires 8/31/2020, available while supplies last. Limit 4/purchaser.
the Lake Forest Shop and Dine Card
6 months after purchase
City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: D0398682-D69F-491B-9A71-0A83992EBDD5 Item: 9
86 ATTACHMENT 3
Item: 9
87 RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING
THE 2023-2025 OPERATING BUDGET; AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2023-24
WHEREAS, the 2023-2025 Operating Budget and the appropriations for Fiscal Year 2023-24 were adopted by the City Council on June 20, 2023; and
WHEREAS, modifications are now required as a result of changes during Fiscal Year 2023-24.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Section 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action. (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.
Section 2. The General Fund is amended to increase appropriations for Fiscal Year 2023-24 as demonstrated in Exhibit A.
Section 3. That, for FY 2023-24, the Director of Finance is hereby authorized to move appropriations between line items within departmental budgets in concurrence with Department Directors.
Section 4. That for FY 2023-24, the City Manager is hereby authorized to transfer appropriations from one department to another or between funds within the Operating Budget with notification to the City Council Audit Committee.
Section 5. That for FY 2023-24, the City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.
Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
Item: 9
88 PASSED, APPROVED AND ADOPTED this 21st day of November 2023, by the following vote, to wit:
ATTEST:
DOUG CIRBO
MAYOR
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
MATTHEW RICHARDSON
CITY ATTORNEY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2023- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the 21st day of November 2023, by the following vote, to wit:
AYE
S: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
LISA BERGLUND
CITY CLERK
Item: 9
89 EXHIBIT A
AMENDMENT TO 2023-2025
OPERATING BUDGET
FISCAL YEAR 2023-24
APPROPRIATIONS
General Fund Operating Appropriations
Expenditure
Major Program
Area
Current
Budget
Increase
(Decrease)
Amended
Budget
Community Vitality &
Engagement 2,978,996 565,000 $3,543,996
Item: 9
90 CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: Management Services
SUBJECT:
PARKING ENFORCEMENT PROGRAM UPDATE
RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
The City receives contract police services from the Orange County Sheriff’s Department (“OCSD”). As part of the City’s Agreement for Law Enforcement Services with the County of Orange (“OCSD Agreement”), OCSD provides parking enforcement services. Parking enforcement services include the patrol and issuance of parking citations and administration of the citation appeals process. OCSD provides parking enforcement services through the provision of Community Services Officers (“CSO”), who receive similar training to fully-sworn Sheriff’s Deputies but are typically tasked with responding to quality-of-life issues, such as parking violations. Parking-related issues remain the City’s most commonly received complaint, and ongoing parking issues have led to inefficient street sweeping, safety concerns, and persistent parking violations in certain city neighborhoods. CSO’s continue to provide parking enforcement services, but current CSO resources are unable to fully address the volume of parking issues in the community.
As evidenced by recent community satisfaction surveys and Ask Lake Forest requests, parking remains a significant concern for the community. In response, the City Council approved a Strategic Plan Initiative to enhance parking enforcement as well as added $200,000 to Fiscal Year 2023-24 of the 2023-2025 Operating Budget for this purpose. Staff issued a Request for Proposals (“RFP”) for Parking Enforcement Services on September 7, 2023, to secure a private parking enforcement provider that could augment the parking enforcement efforts provided by the OCSD. The City received four proposals in response to the RFP and interviewed the top three proposers.
After assessing the costs provided by the highest rated and lowest priced proposer, staff determined it would be more cost effective for the City to institute a parking enforcement program in-house by hiring part-time employees. The lowest proposal cost received was $116,876.40 for the first year of services, with Item: 10
91 perpetual 6% annual increases over a three-year term. Staff estimate the total first-year cost of providing comparable parking enforcement services in-house would be $109,000. The in-house parking enforcement service would cost about $65,000 per year going forward, as the estimated first-year costs include the purchase of a parking enforcement vehicle. The City’s classification and compensation schedule includes a pay rate and associated draft job description for a Parking Control Officer (Attachment 2).
Staff plans to recruit two part-time Parking Control Officers and procure the necessary vehicle and equipment to establish an in-house parking enforcement program. The OCSD will remain the sole administrator of the City’s citation review process. The 2023-2025 Operating Budget includes $200,000 for additional parking enforcement in Fiscal Year 2023-24. This funding amount is sufficient to cover the costs of establishing an in-house parking enforcement program. Staff recommends the City Council receive and file this report.
BACKGROUND:
The City’s contract police services provider, OCSD, has experienced great difficulty in recruiting and retaining CSO’s. CSO’s provide a variety of law enforcement functions that do not require the direct involvement of Sheriff’s Deputies. CSO’s typically respond to public safety concerns that are not an acute threat to the safety and well-being of the public. These public safety concerns include the issuance of parking citations. Pursuant to the OCSD Agreement, five CSO positions are authorized (Attachment 1). The current annual cost for a CSO is $139,557, which does not include vehicle and fuel costs. Currently, OCSD is only able to provide the City with three of the five authorized positions due to recruitment and retention issues. As a result, the City is less able to generate parking citations for illegally parked vehicles. The lack of parking enforcement has led to less efficient street sweeping, lax compliance of the permit parking requirements in some neighborhoods, and higher instances of vehicles parked in violation of curb markings and signage. Table 1 below describes the gradual decline of total parking-related citations issued since 2019.
Item: 10
92 Table 1: Total Parking Citations Issued
Calendar Year Citations Issued
2019 7,179
2020 6,510
2021 6,234
2022 4,592
2023 (YTD) 3,521*
*Total citations issued as of November 14, 2023
On September 7, 2023, the City issued a RFP for Parking Enforcement Services.
The purpose of this procurement was to obtain contract parking enforcement services that could issue parking citations to mitigate the shortfall created by the lack of CSO staffing. The City received four responses to the solicitation by the September 27, 2023, deadline. An independent committee of City Manager- approved staff reviewed each proposal and qualified three of the four proposers to the interview phase of the selection process. The same review committee interviewed the top three proposers. After interviews were completed, the City’s purchasing coordinator augmented the committee’s scores with scores for the pricing proposals. The top proposer was AmeriPark, with an annual cost of $116,876.40 to provide 1,440 hours of parking enforcement services annually.
The RFP as scope of services included three categories of parking enforcement:
Street Sweeping Parking Enforcement – parking enforcement pursuant to the posted restrictions related to street sweeping. Street sweeping-related parking restrictions are in place to make sure streets are clear to facilitate adequate street sweeping.
Permit Parking Enforcement – parking enforcement pursuant to the permit restrictions established by certain neighborhoods in Lake Forest. Some neighborhoods voted to establish permit parking to manage on-street parking.
General Parking Enforcement – parking enforcement pursuant to State law and the California Vehicle Code. This includes enforcement for illegal parking in front of red-painted curbs, in front of fire hydrants, too close to stop signs, etc.
The RFP included a Sample Parking Enforcement Schedule for proposers to review and estimate staffing demand (Figure 1).
Item: 10
93 Figure 1: Sample Parking Enforcement Schedule
Time Monday* Tuesday Wednesday Thursday* Friday
6:00 AM
7:00 AM
8:00 AM
9:00 AM
GEN & PP
GEN & PP
GEN & PP
10:00 AM SS SS
11:00 AM
12:00 PM GEN & PP
SS
GEN & PP
SS
1:00 PM
2:00 PM
3:00 PM
SS
4:00 PM
Hours of
Coverage 6 7 7 6 6
*Parking enforcement alternates every other week. For example, Week 1 = Mon, Tues, Wed, Fri, Week 2 = Tues, Wed, Thurs, Fri.
GEN = General Parking Enforcement
PP = Permit Parking Enforcement
SS = Street Sweeping Parking Enforcement
The sample schedule provides a visual representation of the challenge of contracting with a vendor to provide only one or two of the types of parking enforcement services. Providing a consistent schedule for services throughout the city that includes all three types of enforcement services allowed the City to request competitive proposals from prospective contractors.
DISCUSSION:
Upon review of the cost proposals submitted in response to the City’s RFP for Parking Enforcement Services, staff assessed the estimated costs the City would incur if the service were provided in-house. Providing the service in-house would require the following actions:
Recruitment of Part-Time Employees – Recruitment of two (2) part-time Parking Control Officers. This position is already included in the City’s classification and compensation schedule. To mitigate pension and benefit costs, the City could recruit two (2) part-time employees to fill the Parking Control Officer position and work less than 1000 hours per year. This would provide ample coverage pursuant to the Sample Parking Enforcement Schedule and not obligate the City to assume the pension liabilities of a full-time employee.
Item: 10
94 Procurement & Ongoing Maintenance of Parking Enforcement Vehicle – Procure one parking enforcement vehicle to be shared based on working days between two part-time Parking Control Officers. The parking enforcement vehicle would include permanent decals describing the vehicle as a “Parking Services” vehicle under the City of Lake Forest seal.
The vehicle would be equipped with a safety light bar.
Staff estimate the maximum annual cost of hiring two part-time Parking Control Officers would be $60,000. This would provide sufficient weekday coverage in accordance with the Sample Parking Enforcement Schedule. This would also provide for up to 16 six-hour weekend day shifts to be worked throughout the year. These weekend day shifts could help address parking concerns that only arise during weekends or parking concerns related to major events. The draft job description for the Parking Control Officer position is provided as Attachment 2 to this report.
Staff estimate the total cost to purchase an appropriate parking enforcement vehicle (Ford Maverick or equivalent) would be $40,000. This estimated cost would include a safety light bar on the roof and permanent decal stickers describing the car as a Lake Forest Parking Services vehicle. Staff also estimate it would cost a maximum of $5,000 per year to provide sufficient fuel and maintenance to the vehicle.
In total, staff estimate the maximum first-year cost of hiring two part-time Parking Control Officers, purchasing a vehicle with necessary safety equipment, and the fuel required to be $109,000. The annual cost will decrease to around $65,000 in subsequent years due to the vehicle already being purchased during the first year. AmeriPark, which was the highest rated proposer and provided the lowest cost proposal during the RFP process, proposed a first-year cost of $116,876.40 per year with 6% increases each year thereafter over a three-year term. Table 2 below compares the estimated costs of the lowest-priced contracting option with the in-house service delivery model.
Table 2: Comparing Estimated Costs of Contract and In-House Parking Services Service
Delivery Type
Year 1 Cost Year 2 Cost Year 3 Cost Total Three-
Year Cost
Contract with
AmeriPark
$116,876 $123,889 $131,322 $372,088
In-House
Provision
$109,000 $65,000 $65,000 $239,000
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95 Staff plans to recruit two part-time Parking Control Officers and procure the necessary vehicle and equipment to establish an in-house parking enforcement program. The OCSD will remain the sole administrator of the City’s citation review process. The 2023-2025 Operating Budget includes $200,000 for parking enforcement in Fiscal Year 2023-24. This funding amount is sufficient to cover the costs of establishing the program. Staff recommends the City Council receive and file this report.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action. The estimated first-year cost to establish a parking enforcement program in-house is $109,000. The 2023-2025 Operating Budget includes sufficient funding to cover the costs of the in-house parking enforcement program.
ATTACHMENTS:
1. Agreement between the City of Lake Forest and the County of Orange for Law Enforcement Services
2. Parking Control Officer Job Description
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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96 ATTACHMENT 1
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28 AGREEMENT
BETWEEN THE
CITY OF LAKE FOREST
AND THE
COUNTY OF ORANGE
THIS AGREEMENT is entered into this First day of June 2023 which date is enumerated for purposes of reference only, by and between the CITY OF LAKE FOREST, hereinafter referred to as " CITY", and the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as " COUNTY".
WITNESSETH:
WHEREAS, CITY wishes to contract with COUNTY for law enforcement services; and
WHEREAS, COUNTY is agreeable to the rendering of such services, as authorized in Government Code Sections 51301 and 55632, on the terms and conditions hereinafter set forth,
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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28 TABLE OF CONTENTS
SECTION PAGE
A. TERM 3
B. OPTIONAL TERMINATION OR EXTENSION 3
C. REGULAR SERVICES BY COUNTY 3
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY 6
E. BODY WORN CAMERA AND IN CAR VIDEO 9
F. LICENSING SERVICES BY CITY 10
G. PAYMENT 10
H. NOTICES 14
I. STATUS OF COUNTY 14
J. STATE AUDIT 14
K. ALTERATION OF TERMS 15
L. INDEMNIFICATION 15
M. TRAFFIC VIOLATOR APPREHENSION PROGRAM 17
N. MOBILE DATA COMPUTERS 19
O. E - CITATION UNITS 21
SIGNATURE PAGE 23
Attachment A Regular Services by County
Attachment B City Ordinances
Attachment C Payment
Attachment D County Billing Policy
Attachment E Forfeited and Seized Asset Policy
Attachment F TVAP Resolution
Attachment G TVAP Form
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28 A. TERM:
The term of this Agreement shall commence July 1, 2023 and terminate June 30, 2024 unless earlier terminated by either party or extended in the manner set forth herein.
B. OPTIONAL TERMINATION OR EXTENSION:
1. COUNTY or CITY may terminate this Agreement, without cause, upon one - hundred and eighty ( 180) days written notice to the other party.
2. If COUNTY and CITY have not entered into a written agreement by June 30, 2024 for COUNTY to provide to CITY, during all or part of the period between July 1, 2024 and June 30, 2025, law enforcement services similar to those specified herein, then SHERIFF, on behalf of COUNTY, and CITY's Manager, on behalf of CITY, are authorized to execute a written amendment to this Agreement that provides as follows and does not materially alter other terms of the Agreement: SHERIFF shall continue to provide to CITY all or a designated part of the law enforcement services specified herein, for a specified time period between July 1, 2024 and August 31, 2024, and CITY shall pay COUNTY the full costs of providing such services. Such full costs may be greater than those listed herein for the period July 1, 2023 through June 30, 2024. SHERIFF and CITY Manager shall file copies of any such amendments to this Agreement with the Clerk of COUNTY's Board of Supervisors and CITY's Clerk.
C. REGULAR SERVICES BY COUNTY:
1. COUNTY, through its Sheriff - Coroner and deputies, officers and employees, hereinafter referred to as " SHERIFF", shall render to CITY law enforcement services as hereinafter provided. Such services shall include the enforcement of lawful State statutes and lawful municipal ordinances of CITY other than licensing ordinances.
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C. REGULAR SERVICES BY COUNTY: ( Continued)
2. The night, day and evening patrol and supervisory shifts will be established by SHERIFF. Personnel of each shift may work varying and different times and may be deployed to other shifts when, in the opinion of SHERIFF and CITY Manager, the need arises. Any long-term shift deployment change will be reported to CITY's Council.
3. The level of service, other than for licensing, to be provided by COUNTY for the period July 1, 2023 through June 30, 2024 is set forth in Attachment A.
4. For any service listed in Attachment A of this Agreement that is provided to CITY at less than 100% of a full-time SHERIFF position, COUNTY retains the option to terminate such service in the event the other city or cities that contract for the balance of the time of the employee providing the service no longer pay(s) for such service and CITY does not request the Agreement be amended to provide for payment of 100% of the cost of the employee providing such service. The Maximum Obligation of CITY set forth in Subsection G-2 shall be adjusted accordingly.
5. All services contracted for in this Agreement may not be operational on the precise date specified in this Agreement. In those instances, SHERIFF shall notify CITY Manager of the date or dates such service or services are to be implemented. SHERIFF shall reduce the monthly charges to CITY, based on the actual date of implementation of the service or services.
Charges shall be reduced on the next monthly billing tendered in accordance with Subsection G-3 of this Agreement.
6. During emergencies, such as mutual aid situations, SHERIFF will attempt to leave in CITY the Captain in charge of CITY Police Services. If SHERIFF determines that the Captain is needed elsewhere, SHERIFF will notify CITY's Manager within four ( 4) hours. SHERIFF will return the Captain
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C. REGULAR SERVICES BY COUNTY: ( Continued)
to CITY as soon as possible once the emergency situation is under control.
7. With respect to the licensing ordinances of CITY listed in Attachment B, SHERIFF shall receive applications for CITY licenses pursuant to said ordinances and complete investigations relating to such applications. Said investigations shall be forwarded to CITY Manager. COUNTY shall not provide any advisory, administrative, hearing or litigation attorney support or services related to licensing. COUNTY shall not provide any administrative or investigatory services related to the licensing ordinances listed in Attachment B, except the investigations relating to initial applications for which this subsection provides.
8. With the limitations set forth, SHERIFF, on behalf of COUNTY, and CITY Manager, on behalf of CITY, are authorized to execute written amendments to this Agreement to increase or decrease the level of service set forth in Attachment A, when SHERIFF and CITY Manager mutually agree that such increase or decrease in the level of service is appropriate. Any such amendment to the Agreement shall concomitantly increase or decrease the cost of services payable by CITY as set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2, in accordance with the current year's COUNTY law enforcement cost study. SHERIFF and CITY Manager shall file copies of any such amendments to this Agreement with the Clerk of COUNTY's Board of Supervisors and CITY's Clerk. Except for costs related to Sections G - 4a and G -4b, changes to this Agreement executed by SHERIFF and CITY Manager may not, in the aggregate, increase or decrease the cost of services payable by CITY by more than one percent ( 1%) of the total cost originally set forth in Attachment C and the Maximum Obligation originally set forth in Subsection G-2.
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C. REGULAR SERVICES BY COUNTY: ( Continued)
Except for changes under Sections G - 4a and G - 4b, prior approval by COUNTY's Board of Supervisors and CITY's Council is required before execution of any amendment that brings the aggregate total of changes in costs payable by CITY to more than one percent ( 1%) of the total cost originally set forth in Attachment C and the Maximum Obligation originally set forth in Subsection G-2 of this Agreement.
D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY:
1. Enhanced services for events on CITY property. At the request of CITY, through its City Manager, SHERIFF may provide enhanced law enforcement services for functions, such as community events, conducted on property that is owned, leased or operated by CITY. SHERIFF shall determine personnel and equipment needed for such enhanced services.
To the extent the services provided at such events are at a level greater than that specified in Attachment A of this Agreement, CITY shall reimburse COUNTY for such additional services, at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these enhanced services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
SHERIFF shall bill CITY immediately after each such event.
2. Supplemental services for occasional events operated by private individuals and entities on non - CITY property. At the request of CITY, through its City Manager, and within the limitations set forth in this Subsection D-2, SHERIFF may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by private individuals or private entities on non - CITY property. SHERIFF shall determine personnel and equipment needed for such supplemental services, and will provide such
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: ( Continued) supplemental services only if SHERIFF is able to do so without reducing the normal and regular ongoing services that SHERIFF otherwise would provide to CITY pursuant to this Agreement. Such supplemental services shall be provided only by regularly appointed full-time peace officers, at rates of pay governed by a Memorandum of Understanding between COUNTY and the bargaining unit representing the peace officers providing the services. Such supplemental services shall include only law enforcement duties and shall not include services authorized to be provided by a private patrol operator, as defined in Section 7582.1 of the Business and Professions Code. Law enforcement support functions, including, but not limited to, clerical functions and forensic science services, may be performed by non - peace officer personnel if the services do not involve patrol or keeping the peace and are incidental to the provision of law enforcement services. CITY shall reimburse COUNTY its full, actual costs of providing such supplemental services at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after each such event.
3. Supplemental services for events operated by public entities on non - CITY property. At the request of CITY, through its City Manager, and within the limitations set forth in this subsection D-3, SHERIFF may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by public entities on non - CITY property. SHERIFF shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if SHERIFF is able to do so without reducing services that SHERIFF otherwise would provide to CITY
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D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: ( Continued) pursuant to this Agreement. CITY shall reimburse COUNTY its full, actual costs of providing such supplemental services at an amount computed by SHERIFF, based on the current year's COUNTY law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
SHERIFF shall bill CITY immediately after each such event.
4. Notwithstanding the foregoing, CITY, through its permit process, may utilize the services of the Sheriff at events, for which CITY issues permits, that are operated by private individuals or entities or public entities.
SHERIFF shall determine personnel and equipment needed for said events. If said events are in addition to the level of services listed in Attachment A of this Agreement, CITY shall reimburse COUNTY for such additional services at an amount computed by SHERIFF, based upon the current year's COUNTY law enforcement cost study. The cost of these services shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. SHERIFF shall bill CITY immediately after said services are rendered.
5. In accordance with Government Code Section 51350, COUNTY has adopted Board Resolution 89-1160 which identifies Countywide services, including but not limited to helicopter response. SHERIFF through this contract provides enhanced helicopter response services. The cost of enhanced helicopter response services is included in the cost of services set forth in Attachment C and in the Maximum Obligation of CITY set forth in Subsection G-2. COUNTY shall not charge any additional amounts for enhanced helicopter services after the cost of services set forth in Attachment C and in the Maximum Obligation set forth in Subsection G-2 has been established without written notification to the CITY.
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E. BODY WORN CARMERA AND IN CAR VIDEO:
1. As part of the law enforcement services to be provided to CITY, COUNTY has provided, or will provide, body worn cameras ( hereinafter called " BWC") that will be worn by SHERIFF'S personnel and In Car Video ( hereinafter called " ICV") that will be mounted in vehicles designated by SHERIFF for use within CITY service area.
2. SHERIFF has the exclusive right to use said BWC and ICV for law enforcement services related to this Agreement.
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of BWC and the acquisition and installation of ICV, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for replacement and upgrade of such BWC and ICV when they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of BWC and ICV, are included in the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless CITY has already paid such costs. 4.
4. If, following the initial acquisition of BWC and ICV referenced above, CITY requires BWC and ICV for additional SHERIFF'S personnel or vehicles designated for use in the CITY service area, COUNTY will purchase said additional BWC and ICV. Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition of additional BWC and the full cost of acquisition and installation of additional ICV, and b) the full recurring costs for said BWC and ICV, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such BWC and ICV when they become functionally or technologically obsolete.
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E. BODY WORN CAMERA AND IN CAR VIDEO: ( Continued)
Said costs related to additional BWC and ICV are not included in, and are in addition to, the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
5. COUNTY will replace and/or upgrade BWC and ICV as needed. The costs of replacing/upgrading BWC and ICV shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing.
F. LICENSING SERVICES BY CITY:
Upon receipt from SHERIFF of investigations of applications for licenses referred to in Subsection C-7 of this Agreement, CITY Manager shall determine whether to grant or deny the licenses and will issue the licenses or notify the applicants of denial. CITY shall provide all attorney services related to the granting, denial, revocation and administration of said licenses and the enforcement of CITY ordinances pertaining to said licenses.
G. PAYMENT:
1. Pursuant to Government Code Section 51350, CITY agrees to pay to COUNTY the full costs of performing the services mutually agreed upon in this Agreement. The costs of services include salaries, wages, benefits, mileage, services, supplies, equipment, and divisional, departmental and COUNTY General overhead. Unless the level of service set forth in Attachment A is increased or decreased pursuant to mutual agreement of the parties, or CITY is required to pay for increases as set forth in Subsection G-4, the Maximum Obligation of CITY for services, other than Licensing Services, set forth in Attachment A of this Agreement, to be provided by the COUNTY for the period July 1, 2023 through June 30, 2024, shall be $ 19,629,237 as set forth in Attachment C.
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G. PAYMENT: ( Continued)
The overtime costs included in the Agreement are only an estimate.
SHERIFF shall notify CITY of actual overtime worked during each fiscal year. If actual overtime worked is above or below budgeted amounts, billings will be adjusted accordingly at the end of the fiscal year. Actual overtime costs may exceed CITY's Maximum Obligation.
3. COUNTY shall invoice CITY monthly. During the period July 1, 2023 through June 30, 2024, said invoices will require payment by CITY of one - twelfth ( 1/12) of the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement, as said Maximum Obligation may have been increased or decreased pursuant to mutual agreement of the parties. In addition, if a determination is made that increases described in Subsection G-4 must be paid, COUNTY thereafter shall include the pro - rata charges for such increases in its monthly invoices to CITY for the balance of the period between July 1, 2023 and June 30, 2024.
4a. At the time this Agreement is executed, there may be unresolved issues pertaining to potential changes in salaries and benefits for COUNTY employees. The costs of such potential changes are not included in the Fiscal Year 2023-24 cost set forth in Attachment C nor in the Fiscal Year 2023-24 Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. If the changes result in the COUNTY incurring or becoming obligated to pay for increased costs for or on account of personnel whose costs are included in the calculations of costs charged to CITY hereunder, CITY shall pay COUNTY, in addition to the Maximum Obligation set forth in Subsection G-2 of this Agreement, the full costs of said increases to the extent such increases are attributable to work performed by such personnel after July 1, 2023, and CITY'S Maximum Obligation hereunder shall be deemed to have increased accordingly. CITY shall COUNTY in full for such
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G. PAYMENT: ( Continued)
increases on a pro - rata basis over the portion of the period between July 1, 2023 and June 30, 2024 remaining after COUNTY notifies CITY that increases are payable. If the changes result in the COUNTY incurring or becoming obligated to pay for decreased costs for or on account of personnel whose costs are included in the calculations of costs charged to CITY hereunder, COUNTY shall reduce the amount owed by the CITY to the extent such decreases are attributable to work performed by such personnel during the period July 1, 2023 through June 30, 2024, and CITY's Maximum Obligation hereunder shall be deemed to have decreased accordingly. COUNTY shall reduce required payment by CITY in full for such decreases on a pro - rata basis over the portion of the period between July 1, 2023 and June 30, 2024 remaining after COUNTY notifies CITY that the Maximum Obligation has decreased.
4b. If CITY is required to pay for increases as set forth in Subsection G - 4a above, COUNTY, at the request of CITY, will thereafter reduce the level of service to be provided to CITY as set forth in Attachment A of this Agreement to a level that will make the Maximum Obligation of CITY hereunder for the period July 1, 2023 through June 30, 2024 an amount specified by CITY that is equivalent to or higher or lower than the Maximum Obligation set forth in Subsection G-2 for said period at the time this Agreement originally was executed. The purpose of such adjustment of service levels will be to give CITY the option of keeping its Maximum Obligation hereunder at the pre - increase level or at any other higher or lower level specified by CITY. In the event of such reduction in level of service and adjustment of costs, the parties shall execute an amendment to this Agreement so providing, pursuant to Subsection C-8. Decisions about How to reduce the level of service provided to CITY shall be made by
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G. PAYMENT: ( Continued)
SHERIFF with the approval of CITY.
5. CITY shall pay COUNTY in accordance with COUNTY Board of Supervisors' approved County Billing Policy, Attachment. D.
6. COUNTY shall charge CITY late payment penalties in accordance with County Billing Policy.
7. As payment for the Licensing Services described in Subsection C-7 of this Agreement, COUNTY shall retain all fees paid by applicants for licenses pursuant to CITY ordinances listed in Attachment B. Retention of said fees by COUNTY shall constitute payment in full to COUNTY for costs incurred by COUNTY in performing the functions related to licensing described in Subsection C-7; provided, however, that if any of said fees are waived or reduced by CITY, CITY shall pay to COUNTY the difference between the amount of fees retained by COUNTY and the fees that were set forth in the ordinances listed in Attachment B at the time this Agreement was executed.
If CITY increases the fee schedule for the licensing ordinances set forth in Attachment B, either party shall have the right to seek amendment of this Agreement with respect to the division of the increased fees between CITY and COUNTY.
8. Fees generated or collected by SHERIFF contract personnel for copying of documents related to the services provided in this Agreement will be at COUNTY - established rates and will be credited to CITY on an annual basis.
9. Narcotic asset forfeitures will be handled pursuant to Attachment E.
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z H. NOTICES:
2 1. Except for the notices provided for in Subsection 2 of this Section, all 3 notices authorized or required by this Agreement shall be effective when 4 written and deposited in the United States mail, first class postage prepaid 5 and addressed as follows:
CITY: ATTN: CITY MANAGER
7 100 Civic Center Drive
8 LAKE FOREST, CA 92630 — 8855
9 COUNTY: ATTN: LAW ENFORCEMENT CONTRACT MANAGER
10 SHERIFF - CORONER DEPARTMENT
11 320 NORTH FLOWER STREET, SUITE 108
12 SANTA ANA, CA 92703
13 2. Termination notices shall be effective when written and deposited in the 14 United States mail, certified, return receipt requested and addressed as 15 above.
16 I. STATUS OF COUNTY:
17 COUNTY is, and at all times shall be deemed to be, an independent contractor. 18 Nothing herein contained shall be construed as creating the relationship of 19 employer and employee, or principal and agent, between CITY and COUNTY 20 or any of COUNTY's agents or employees. COUNTY and its SHERIFF shall 21 retain all authority for rendition of services, standards of performance, control 22 of personnel, and other matters incident to the performance of services by 23 COUNTY pursuant to this Agreement. COUNTY, its agents and employees 24 shall not be entitled to any rights or privileges of CITY employees and shall not 25 be considered in any manner to be CITY employees.
26 J. STATE AUDIT:
27 Pursuant to Government Code Section 8546.7, CITY and COUNTY shall be 28 subject to examination and audit by the State Auditor for a period of three ( 3)
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28 J. STATE AUDIT: ( Continued)
years after final payment by CITY to COUNTY under this Agreement. CITY and COUNTY shall retain all records relating to the performance of this Agreement for said three-year period, except that those records pertaining to any audit then in progress, or to any claims or litigation, shall be retained beyond said three-year period, until final resolution of said audit, claim or litigation.
K. ALTERATION OF TERMS:
This Agreement is comprised of this documents and Attachments A through G, which are attached hereto and incorporated herein by reference. This Agreement fully expresses all understanding of CITY and COUNTY with respect to the subject matter of this Agreement and shall constitute the total Agreement between the parties for these purposes. No addition to or alteration of the terms of this Agreement, unless expressly provided herein, shall be valid unless made in writing, formally approved and executed by duly authorized agents of both parties.
L. INDEMNIFICATION:
1. COUNTY, its officers, agents, employees, subcontractors and independent contractors shall not be deemed to have assumed any liability for the negligence or any other act or omission of CITY or any of its officers, agents, employees, subcontractors or independent contractors, or for any dangerous or defective condition of any public street, work, or property of CITY, or for any illegality or unconstitutionality of CITY's municipal ordinances. CITY shall indemnify and hold harmless COUNTY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability whatsoever based or asserted upon the condition of any public street, work, or property of CITY, or upon the illegality or unconstitutionality of any municipal
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L. INDEMNIFICATION: ( Continued)
ordinance of CITY that SHERIFF has enforced, or upon any act or omission of CITY, or its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, including, but not limited to, any act or omission related to the maintenance or condition of any vehicle or motorcycle that is owned or possessed by CITY and used by COUNTY personnel in the performance of this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and CITY shall defend, at its expense including attorney fees, and with counsel approved in writing by COUNTY, COUNTY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors in any legal action or claim of any kind based or asserted upon such condition of public street, work, or property, or illegality or unconstitutionality of a municipal ordinance, or alleged acts or omissions. If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of either party, CITY and COUNTY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.
2. COUNTY shall indemnify and hold harmless CITY and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability whatsoever based or asserted upon any act or omission of COUNTY or its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and COUNTY shall defend, at its expense, including attorney fees, and with counsel approved in writing by CITY, CITY and its elected and appointed
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1 L. INDEMNIFICATION: ( Continued)
2 officials, officers, agents, employees, subcontractors and independent 3 contractors in any legal action or claim of any kind based or asserted upon 4 such alleged acts or omissions.
5 M. TRAFFIC VIOLATOR APPREHENSION PROGRAM:
6 1. COUNTY has established a Traffic Violator Apprehension Program [" the 7 Program"], which is operated by SHERIFF, and is designed to reduce 8 vehicle accidents caused by unlicensed drivers and drivers whose licenses 9 are suspended and to educate the public about the requirements of the 10 Vehicle Code and related safety issues with regard to driver licensing, 11 vehicle registration, vehicle operation, and vehicle parking. The Program 12 operates throughout the unincorporated areas of the COUNTY and in the 13 cities that contract with COUNTY for SHERIFF's law enforcement services, 14 without regard to jurisdictional boundaries, because an area - wide approach 15 to reduction of traffic accidents and driver education is most effective in 16 preventing traffic accidents. In order for CITY to participate in the Program, 17 CITY has adopted fees pursuant to Vehicle Code Section 22850.5, in the 18 same amount as approved by COUNTY, as set forth in the resolution that 19 is Attachment F [ hereinafter called a " TVAP resolution"], and has directed 20 that the revenue from such fee be used for the Program. CITY's 21 participation in the Program may be terminated at any time by rescission or 22 amendment of the TVAP resolution. In the event CITY 1) amends said 23 TVAP resolution, or rescinds said TVAP resolution and adopts a new TVAP 24 resolution pertaining to the above - referenced fees and the Program, and 2) 25 remains a participant in the Program thereafter, CITY's Manager, on behalf 26 of CITY, and SHERIFF, on behalf of COUNTY, have authority to execute an 27 amendment of this Agreement to substitute CITY's amended or new TVAP 28 resolution for Attachment F to the Agreement, as long as said amendment
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M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: ( Continued)
to this Agreement does not materially change any other provision of this Agreement. As COUNTY updates its fees for the Program periodically COUNTY will provide written notice to CITY of the updated fees. CITY'S participation in the Program will terminate if CITY determines not to adopt the updated fees for the Program.
2. COUNTY will make available for review, at the request of CITY, all financial data related to the Program as may be requested by CITY.
3. Fee revenue generated by COUNTY and participating cities will be used to fund the following positions, which will be assigned to the Program:
Ten one hundredths of one ( 0.10) Sergeant
8 hours per two-week pay period)
One ( 1) Staff Specialist
80 hours per two-week pay period)
One ( 1) Office Specialist
80 hours per two-week pay period)
4. Fee revenue generated by CITY may be used to reimburse CITY for expenditures for equipment and/or supplies directly in support of the Program. In order for an expenditure for equipment and/or supplies to be eligible for reimbursement, CITY shall submit a request for and obtain pre - approval of the expenditure by using the form as shown in Attachment G.
The request shall be submitted within the budget schedule established by SHERIFF. SHERIFF shall approve the expenditure only if both of the following conditions are satisfied: 1) there are sufficient Program funds, attributable to revenue generated by the CITY's fee, to pay for the requested purchase, and 2) CITY will use the equipment and/or supplies, during their entire useful life, only for purposes authorized by its TVAP resolution in effect at the time of purchase. In the event that CITY terminates its
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M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: ( Continued)
participation in the Program, CITY agrees that the equipment purchased by CITY and reimbursed by Program funds will continue to be used, during the remainder of its useful life, exclusively for the purposes authorized by CITY's TVAP resolution in effect at the time of purchase.
5. In the event the fees adopted by COUNTY, CITY and other participating jurisdictions are not adequate to continue operation of the Program at the level at which it operated previously, COUNTY, at the option of CITY, will reduce the level of Program service to be provided to CITY or will continue to provide the existing level of Program services. COUNTY will charge CITY the cost of any Program operations that exceed the revenue generated by fees. Such charges shall be in addition to the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement. The amount of any revenue shortfall charged to CITY will be determined, at the time the revenue shortfall is experienced, according to CITY's share of Program services rendered. In the event of a reduction in level of Program service, termination of Program service or adjustment of costs, the parties shall execute an amendment to this Agreement so providing. Decisions about how to reduce the level of Program service provided to CITY shall be made by SHERIFF with the approval of CITY.
N. MOBILE DATA COMPUTERS:
1. As part of the law enforcement services to be provided to CITY, COUNTY has provided, or will provide, mobile data computers ( hereinafter called MDCs") that are or will be mounted in patrol vehicles and motorcycles, designated by COUNTY for use within CITY limits.
2. SHERIFF has the exclusive right to use said MDCs for law enforcement services related to this Agreement.
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N. MOBILE DATA COMPUTERS: ( Continued)
3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and installation of MDCs that are or will be mounted in patrol vehicles and motorcycles assigned to CITY, and b) recurring costs, as deemed necessary by COUNTY, including the costs of maintenance and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and replacement/upgrade of MDCs, are included in the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement unless CITY has already paid such costs.
If, following the initial acquisition of MDCs referenced above, CITY requires MDCs for additional patrol cars or motorcycles designated for use in the CITY, or for CITY's Emergency Operations Center, COUNTY will purchase said additional MDCs. Upon demand by COUNTY, CITY will pay to COUNTY a) the full costs of acquisition and installation of said additional MDCs, and b) the full recurring costs for said MDCs, as deemed necessary by COUNTY, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete. Said costs related to additional MDCs are not included in, and are in addition to, the costs set forth in Attachment C and the Maximum Obligation of CITY set forth in Subsection G-2 of this Agreement.
4. COUNTY will replace and/or upgrade MDCs as needed. The costs of replacing/upgrading MDCs shall be paid by COUNTY from the replacement/upgrade funds to be paid by CITY in accordance with the foregoing.
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1 O. E - CITATION UNITS:
2 1. As part of the law enforcement services to be provided to CITY, COUNTY 3 has provided, or will provide, E - Citation units designated by COUNTY for 4 use within CITY limits.
5 2. SHERIFF has the exclusive right to use said E -Citation units for law 6 enforcement services related to this Agreement.
7 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of 8 E -Citation units that are assigned to CITY, and b) recurring costs, as 9 deemed necessary by COUNTY, including the costs of maintenance and io contributions to a fund for replacement and upgrade of such E -Citation units 11 when they become functionally or technologically obsolete. 12 The costs to be paid by CITY for recurring costs, including maintenance 13 and replacement/upgrade of E - Citation units, are included in the costs set 14 forth in
15 Attachment C and the Maximum Obligation of CITY set forth in Subsection 16 G-2 of this Agreement unless CITY has already paid such costs. 4. 17 4. If, following the initial acquisition of E - Citation units referenced above, CITY 18 requires additional E -Citation units designated for use in CITY, COUNTY 19 will purchase said additional E - Citation units. Upon demand by COUNTY, 20 CITY will pay to COUNTY a) the full costs of acquisition of said additional 21 E -Citation units, and b) the full recurring costs for said E -Citation units, as 22 deemed necessary by COUNTY, including the costs of maintenance, and 23 contributions to a fund for replacement and upgrade of such E - Citation units 24 when they become functionally or technologically obsolete. Said costs 25 related to additional E -Citation units are not included in, and are in addition 26 to, the costs set forth in Attachment C and the Maximum Obligation of CITY 27 set forth in Subsection G-2 of this Agreement.
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1 O. E -CITATION UNITS: ( Continued)
2 5. COUNTY will replace and/or upgrade E - Citation units as needed. The 3 costs of replacing/upgrading E -Citation units shall be paid by COUNTY from 4 the replacement/upgrade funds to be paid by CITY in accordance with the 5 foregoing.
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IN WITNESS WHEREOF, the parties have executed the AGREEMENT in the County of Orange, State of California.
ATTEST:
DATED: GP /LP/ Z3
CITY OF LA OR=ST
BY: 70'
Mayor
APPROVED AS TO FORM:
BY: ;. [ C
City Attorney
DATED:
COUNTY OF ORANG
BY:
Chairman of the Board Supervisors
County of Orange, Calif rnia
SIGNED AND CERTIFIED THAT A COPY OF THIS
AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
Attest:
obin Stieler
Clerk of the Board
County of Orange, California APPROVED AS TO FORM:
Office of the County Counsel
County of Orange, California
BY:
Digi[aI signed by Annie Loo
Annie Loo
ONrn=nnfeLoo,o4cunlyCoonsel,00
emalnrcieAeaesaco agov.[om. [= US
Date. 20.23.05,15 11:45:33 - 0T90'
Deputy
DATED: 511.5123
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ATTACHMENT A
ORANGE COUNTY SHERIFF - CORONER
FY 2023-24 LAW ENFORCEMENT CONTRACT
CITY OF LAKE FOREST
REGULAR SERVICES BY COUNTY"
Subsection C-3)
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title Detail Quantity Frequency
MANAGEMENT:
Captain 1.00 -
SUPERVISION:
Sergeant Administrative 1.00 80 hrs./ per two wk. pay period Sergeant Patrol 4.00 each, 80 hrs./ per two wk. pay period INVESTIGATION SERVICES:
Investigator 3.00 each, 80 hrs./ per two wk. pay period Investigative Assistant 1.00 80 hrs./ per two wk. pay period PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff II - Patrol Patrol 31.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II - Motor Traffic 2.00 each, 80 hrs./ per two wk. pay period ADDITIONAL SERVICES*:
Crime Prevention Specialist Crime Prevention 1.00 80 hrs./ per two wk. pay period Community Services Officer Parking Control 5.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II Community Support 2.00 each, 80 hrs./ per two wk. pay period Deputy Sheriff II Commercial Vehicle Enf. 1.00 80 hrs./ per two wk. pay period Deputy Sheriff II Homeless Liaison Officer 1.00 80 hrs./ per two wk. pay period Office Specialist Support Services 1.00 80 hrs./ per two wk. pay period TOTAL 554.00
Deployment to be determined by SHERIFF in cooperation with CITY Manager REGIONAL 1 SHARED STAFF:
Title Regional Team Quantity % Allocation
TRAFFIC:
Sergeant Traffic 0.60 14.19%
Deputy Sheriff II Traffic 4.00 14.19%
Investigative Assistant Traffic 2.00 14.19%
Office Specialist Traffic 1.00 14.19%
AUTO THEFT:
Sergeant Auto Theft 0.30 13.34%
Investigator Auto Theft 2.00 13.34%
Investigative Assistant Auto Theft 1.00 13.34%
Office Specialist Auto Theft 1.00 13.34°k
DET:
Sergeant l DET 1.00 15.51%
Investigator l DET 1.00 15.51%
COURTS:
Investigative Assistant Courts 2.00 48.85%
MOTORCYCLE ( shared Supervision):
Sergeant Motorcycle Supervision 1.00 7.55%
TOTAL 16.90
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ATTACHMENT B
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CITY OF LAKE FOREST
LICENSING
ADULT ORIENTED BUSINESS
ADULT ORIENTED LIVE ENTERTAINMENT
BINGO GAME
BINGO OFFICIAL
CANVASSER/SOLICITOR
DANCE INSTRUCTOR ( NUDE)
DANCE STUDIO ( NUDE)
ESCORT
ESCORT BUREAU
FIGURE MODEL ( NUDE)
FIGURE MODEL STUDIO ( NUDE)
GUN DEALER
INTERLOCUTRIX ( NUDE)
INTRODUCTORY SERVICE
JUNK COLLECTOR
JUNK DEALER
MASSAGE PARLOR ( Includes FBI Fees)
MASSAGIST ( Includes FBI Fees)
PEDDLER
POOL ROOM
PUBLIC DANCE
RAP SESSION ( NUDE)
SECONDHAND DEALER ( Pawnbroker)
TAXICAB STAND
5/17/17
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ATTACHMENT C
ORANGE COUNTY SHERIFF - CORONER
FY 2023-24 LAW ENFORCEMENT CONTRACT
CITY OF LAKE FOREST
PAYMENT"
Subsection G.2)
COST OF SERVICES PROVIDED BY SHERIFF ( Subsection G -
Title Detail Quantity
Cost of Service
each)
Cost of Service
Total
MANAGEMENT:
Captain 1.00 $ 428,957 $ 428,957
SUPERVISION:
Sergeant Administrative 1.00 354,853 354,853
Sergeant Patrol 4.00 354,853 1,419,412
INVESTIGATION SERVICES:
Investigator 3.00 352,510 1,057,530
Investigative Assistant 1,0.0 198,495 198,495
PATROL AND TRAFFIC SERVICES:
DeputySheriff II - Patrol Patrol 31.00 294,534 9,130,554 Deputy Sheriff II - Motor Traffic 2.00 299,396 598,792
ADDITIONAL SERVICES:
Crime Prevention Specialist Crime Prevention 1.00 115,922 115,922 Community Services Officer Parking Control 5.00 139,557 697,785 Deputy Sheriff II Community Support 2.00 294,534 589,068 Deputy Sheriff II Commercial Vehicle Enf. 1.00 294,534 294,534 Deputy Sheriff II Homeless Liaison Officer 1.00 294,534 294,534 Office Specialist Support Services 1.00 108,794 108,794 TOTAL POSITIONS 54.00 15,289,230
REGIONAL I SHARED STAFF:
Title _ Regional Team Quantity % Allocation Cost $
TRAFFIC:
Sergeant Traffic 0.60 14.19% 39,580
Deputy Sheriff II Traffic 4.00 14.19% 207,948
Investigative Assistant Traffic 2.00 14.19% 44,645
Office Specialist Traffic 1.00 14,19% 17,382
AUTO THEFT:
Sergeant Auto Theft 0.30 13.34% _ 18,565
Investigator Auto Theft 2.00 13.34% 91,519
Investigative Assistant Auto Theft 1.00 13.34% 21,138
Office Specialist Auto Theft 1.00 13.34% 15,925
DET:
Sergeant DET 1.00 15.51% 65,084
Investigator DET 1.00 15.51% 60,360
COURTS:
Investigative Assistant Courts 2.00 48.85% 151,819
MOTORCYCLE ( shared Supervision :
Sergeant Motorcycle Supervision 1.00 7.55% 30,493
TOTAL REGIONALISHARED 16.90 764,458
OTHER CHARGES AND CREDITS ( Subsection G-2):
OTHER CHARGES:
Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; Body Worn Camera ( 8WC) and In Car Video ( ICV); contract administration; data line charges; services and supplies; enhanced helicopter response services; E - Citation recurring costs for six ( 6) units; facility lease; holiday pay; Integrated Law 8 Justice of Orange County fees; Mobile Data Computer ( MDC) recurring cost for thirty-three ( 33) units; overtime; patrol training cost allocation; premium pay for bilingual staff, education incentive pay, MART pay, on call, and transportation charges.
CREDITS:
Credits include: AB 109 ( 2011 Public Safety Realignment), estimated vacancy credits; false alarm fees; reimbursement for training and miscellaneous programs; and reimbursement for restitution.
TOTAL OTHER CHARGES AND CREDITS 3,575,549
TOTAL COST OF SERVICES ( Subsection G-2) $ 19,629,237
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ATTACHMENT D
COUNTY BILLING POLICY
APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992
POLICY
All County agencies/departments/districts ( County) governed by the Board of Supervisors shall bill contracting entities for materials and/or services provided under contract in accordance with the following standardized billing and collection policy. Billing frequency is dependent on whether the contract is a fixed price or actual cost contract. Payment due date is designed to be both responsive to the County's cash flow needs and reasonable enough as to not require special processing by the contracting entity. If payments are not received by the required due dates, a late payment fee shall be computed and billed to the contracting entity in accordance with the requirements of this procedure.
Nothing herein shall affect the liability, including pre - judgment interest, of the contracting party for services or materials in as much as this is a policy to enact standard billing practices.
II. DEFINITIONS
A. Contract for the purposes of this policy - A contract is a formal written agreement, a purchase order from the contracting entity, or any other acceptable mutual understanding between the contracting parties.
B. Received by the County - The phrase " received by the County", as used in Section VI of this policy, refers to the date a payment is received by the County. It is defined as the date the payment is in the County's possession. It is not the date the payment is posted or deposited by the County.
III. FIXED PRICE CONTRACTS
A. Fixed Price ( One-Time/Non-Recurrinq Contracts) - Invoices that represent a billing for a one-time, non - recurring provision of materials and/or services shall be issued no later than five ( 5) working days after delivery by the County of the materials and/or services.
Examples of such one-time, non - recurring provision of materials and/or services might be a city contracting with the Sheriff for security service at a parade or sporting event; or, a city purchasing a computer listing containing certain city -requested data. Payment due date shall be invoice date plus 30 days.
B. Fixed Price ( Ongoinq/Recurring Contract - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued according to the following frequency:
1. Annual Billings that total $ 10,000 or less per 12 - month period shall be billed via one 1) annual invoice. Annual invoices will be issued for each 12 -month period of the contract, or portions thereof. Invoices shall be issued no later than five working days after the beginning of each 12 - month period. Payment due date shall be invoice date plus 30 days.
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2. Quarterly Billings that are greater than $ 10,000 but not more than $ 200,000 per 12 - month period, shall be billed in quarterly installments. Quarterly invoices will be issued representing the contract amount for each 12 - month period of the contract, or portions thereof, prorated into four ( 4) installments. Invoices shall be issued no later than 30 days after the beginning of each quarter. Payment due date shall be 60 days after the beginning of each calendar quarter.
3. Monthly Billings that are greater than $ 200,000 per 12 - month period shall be billed in monthly installments. Monthly invoices will be issued representing the contract amount for each 12 - month period of the contract, or portions thereof, prorated into 12 installments. Invoices shall be issued on or before the first day of each service month. Payment due date shall be 30 days after the beginning of each service month.
An example of a fixed price contract for ongoing, recurring provision of materials and/or services might be a city contracting with the Sheriff for law enforcement services.
IV. ACTUAL COST CONTRACTS
A. Actual Cost ( One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a one-time, non - recurring provision of materials and/or services shall be issued after delivery by the County of the materials and/or services and no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days.
B. Actual Cost ( Ongoing/Recurring Contracts) - Invoices that represent a billing for an ongoing, recurring provision of materials and/or services shall be issued on a monthly basis and shall represent the cost of materials and/or services provided to the contracting entity during the previous calendar month. Such invoices shall be issued no later than 15 days after the close of the monthly billing period. If the County agency/department/district does not utilize a monthly billing cycle, the invoice shall be issued no later than 15 days after actual cost data is available. Payment due date shall be invoice date plus 30 days.
Examples of actual cost contracts for the ongoing, recurring provision of materials and/or services might be a city contracting with the County for communications equipment repair or waste disposal at a County landfill.
V. PAYMENT DUE DATES
Notwithstanding the provisions of Sections II and I II above, payment due date shall be at least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting entity would always have at least invoice date plus 30 days to pay. If the County is early in issuing an invoice, the contracting entity would still have a payment due date of either 60 days after the beginning of the quarter ( quarterly invoices) or 30 days after the beginning of the service month ( monthly invoices).
EXAMPLES: An invoice for October service, dated and issued October 8 ( late) would have a payment due date of November 7. An invoice for August service, dated and issued July 20 early) would have a payment due date of August 30.)
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VI. LATE CHARGES
The late payment of any invoiced amount by a contracting entity will cause the County to incur costs not contemplated by the County/contracting entity agreement, the exact amount of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to, costs such as administrative follow-up and processing of delinquent notices, increased accounting costs, etc.
Late charges will be assessed in the following situations:
Over-the-counter payments will be assessed a late charge if any payment is not received by the County by the payment due date.
Payments transmitted to the County via the U.S. Mail that have the payer's postage meter mark will be assessed a late charge if any payment is not received by the County by the payment due date plus one day.
Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office postmark dated after the payment due date will be assessed a late charge.
The late charge assessed in each of these situations shall be three-quarters of one percent
0.75%) of the payment due and unpaid plus $ 100.00 for late payments made within 30 days of the payment due date. An additional charge of three-quarters of one percent ( 0.75%) of said payment shall be added for each additional 30 - day period that the payment remains unpaid. Late charges shall be added to the payment and invoiced to the contracting entity in accordance with this policy.
VII. COLLECTIONS
Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor - Controller for subsequent collection action, such as deduction from contracting entity moneys on deposit with the County Treasurer in accordance with Government Code Section 907 and any other applicable provision of law. Non-payment of invoices and applicable late charges will constitute a breach of contract for which the County retains all legal remedies including termination of the contract.
VIII. DISCOUNT FOR EARLY PAYMENT
Any payment received by the County from a contracting entity 20 days or more before the payment due date shall be entitled to a discount of one - quarter of one percent ( 0.25%). If the contracting entity takes a discount, and the payment is received by the County less than 20 days before the payment due date, County staff shall immediately notify the contracting entity by telephone that the discount should not have been taken and that the balance is due by the original payment due date.
If the balance is not received by the County in accordance with the dates as specified in Section VII, applicable late charges shall be calculated on the balance due.
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IX. DEFERRED REVENUE
At fiscal year end, any portion of revenue invoiced ( not necessarily received) during the fiscal year being closed out that represents charges or prepayment for materials and/or services for the upcoming fiscal year shall be reclassified from a revenue account to a deferred revenue account ( liability). In the new fiscal year the deferred revenue shall be reclassified to a revenue account. ( EXAMPLE: On June 1, 19X1, a city is invoiced $ 48,000 which represents charges for the 12 - month period June 1, 19X1 to May 31, 19X2. The amount to be reclassified to deferred revenue would be $ 44,000, representing 11/12ths of the total amount. In July 19X1, the $ 44,000 would be reclassified to revenue.) Reclassification entries shall be made by Auditor - Controller Agency Accounting units, or for those agencies/departments/districts without such a unit, the agency/department/district shall notify the Auditor - Controller of the amounts to be reclassified.
X. COST RECOVERY
All County agencies/department/districts shall include all costs of providing contracted services in contract rates. Including all direct costs, allocated indirect costs such as departmental and County ( CWCAP) overhead, and cost of capital financing.
XI. EXISTING CONTRACTS
Billing terms and provisions contained in existing contracting entity agreements ( existing as of the date this policy is approved by the Board of Supervisors) shall remain in effect for the life of the contract. However, when these existing contracts are renegotiated, they shall contain the billing provisions as set forth in this policy.
XII. DEVIATIONS FROM POLICY
Deviations from this policy shall be approved by the Board of Supervisors. Proposed deviations by agencies/departments/districts shall be submitted to the CEO for concurrence in advance of filing an Agenda Item Transmittal ( AIT) with the Clerk of the Board. The CEO, or his/her designee, shall advise the agency/department/district of approval or disapproval of the proposed deviations. If a County agency/department/district submits a contract to the Board of Supervisors for approval, and the billing provisions in the contract deviate from this policy, the agency/department/district shall specifically advise the Board of Supervisors in the AIT of the deviation, the reason for the deviation, and of the CEO's recommendation relative thereto.
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ATTACHMENT E
POLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS
BACKGROUND
The Orange County Sheriff's Department provides contract law enforcement services to cities in Orange County. Because of the increased likelihood that contracted patrol or investigation personnel may become involved in significant narcotic seizures, which could affect law enforcement services provided by the Sheriff's Department to contract cities, the following policy is in effect.
CONTRACTED PATROL AND INVESTIGATION OFFICERS
When assets ( cash or property) are seized in CITY by contracted patrol or investigation personnel, and subsequently forfeited to COUNTY's Sheriff Department, hereinafter referred to as " SHERIFF", the forfeited assets shall be shared with CITY as set forth below, for the purpose of augmenting law enforcement services in CITY, subject to guidelines by the forfeiting agency of such sharing and use of forfeited assets. A portion of forfeited assets may be retained by SHERIFF, to pay for departmental expenses not recovered through law enforcement contracts.
In such cases, pursuant to the forfeiting agency's guidelines, SHERIFF shall apply to the forfeiting agency for the return of a share of assets. In his application, SHERIFF shall specify the percentage of shared assets returned to SHERIFF that will be used to augment law enforcement services in CITY and the use of said assets by CITY.
In those cases in which assets are seized within CITY by personnel assigned to CITY pursuant to this Agreement, without the involvement of other law enforcement personnel, and in which the seizure is a result solely of activities self - initiated by SHERIFF personnel assigned to CITY or initiated by said personnel in response to calls for service within CITY, SHERIFF shall apply to have all of the assets used to augment CITY law enforcement services.
In those cases in which SHERIFF personnel assigned to CITY pursuant to this Agreement play an ancillary role in a seizure or in which other law enforcement personnel are involved in a seizure, SHERIFF shall determine the percentage of the total forfeited assets for which he will apply to augment CITY's law enforcement services. This determination will be based on the circumstances of the seizure, including the pro - rata involvement of all personnel, including those assigned to CITY.
Each seizure will be evaluated on an individual and independent basis, and said evaluations will be available for review to CITY's manager. Examples of those incidents which would be evaluated as set forth in this section include situations in which a contract patrol deputy provides uniformed backup at a SHERIFF's Narcotic Bureau search warrant location or in which contract investigators participate in the service of a search warrant that was initiated by non - contract law enforcement personnel.
Assets ( cash or property) that are returned to SHERIFF by the forfeiting agency with the understanding that they will be used to augment CITY law enforcement services shall be used by CITY and SHERIFF only for such purposes. If the forfeiting agency attaches additional or more specific conditions to the use of said assets, CITY and SHERIFF shall also abide by those conditions. SHERIFF and CITY's manager shall determine the specific use of said assets within the conditions imposed by the forfeiting agency. 5/7/2020 Rev.
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Attachment F
RESOLUTION NO. 2021-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, ESTABLISHING UPDATED
FEES AND CHARGES FOR VARIOUS MUNICIPAL SERVICES
WHEREAS, under the police power granted by Article Xl, Section 7 of the California Constitution, cities may impose fees, charges and rates for certain municipal services; and
WHEREAS, it is the intention of the City Council that these fees, charges, and deposits shall cover up to, but not exceed, the estimated reasonable cost of providing the service for which the fee is charged; and WHEREAS, based upon the evidence provided, the City Council hereby determines the fees established in Exhibit " A", attached hereto and incorporated herein reasonably cover, but do not exceed, the reasonable cost of providing the service for which the fee is charged; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. The Recitals provided above are true and correct and are hereby incorporated into this Resolution.
SECTION 2. The schedule of fees attached to this.Resolution as Exhibit A", which is incorporated herein by reference, is hereby approved and adopted. Pursuant to Lake Forest Municipal Code Section 3.03.030, a supermajority, or four - fifths of the City Council have approved the adoption, establishment, or increase of fees provided in Exhibit " ATM. Upon adoption of this Resolution, development related fee changes shall take effect on August 16, 2021, and all other fees or fines adopted shall take effect on July 1, 2021.
SECTION 3. The updated fees shall be incorporated into the City's existing Master Fee Schedule. Incorporating these fees into the fee schedule will allow for the fees to be considered with future comprehensive user and regulatory fee updates. The City's existing master fee schedule is amended as expressly provided by this resolution but shall otherwise remain in effect.
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SECTION 4. The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Lake Forest City Hail, 100 Civic Center Drive, Lake Forest, California 92630. The City Clerk is the custodian of the record of proceedings.
SECTION 5. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
PASSED, APPROVED AND ADOPTED this 15th day of June 2021.
ATTEST:
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
MATTHEW E. RICHARDSON
CITY ATTORNEY
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STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF LAKE FOREST
SS
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2021-11 was duly passed and adopted by the City of Lake Forest, at a regular meeting held on the 15"" day of June 2021 by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
CIRBO, MOATAZEDI, TETTEMER,
PEQUENO
VOIGTS
LISA BERGLU
CITY CLERK
eL
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Exhibit A
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City of Lake Forest
PLANNING FEES
Activity Description
1 Accessory Dwelling Unit ( ADU) Permits
2 Donation Collection Box ( DCB) Permit
a) Permit Application
b) Permit Renewal
3 Appeal
a) Appeal to Planning Commission
b) Appeal to City Council
4 Wireless Communication Facilities Permit
5 Site Development Permit
a) Administrative Review
b) Planning Commission Review
c) Not Exempt from CEQA
6 Use Permit
a) Minor
b) Major
c) Not Exempt from CEQA
7 Review of By -Right Multi - family Residential Project Fee
500
286
143
1,500 Base Fee, plus $ 5,000
deposit to cover attorney and
consultant costs
1,500 Base Fee, plus $5,000
deposit to cover attorney and
consultant costs
715
2,500
5,000
10,000
2,500
5,000
10,000
2,500
Charge Basis
Fixed Fee
Fixed Fee
Fixed Fee
Fixed Fee, plus pass -
through
Fixed Fee, plus pass -
through
Fixed Fee
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Note
a]
a]
b)
b]
b)
Deposit lc]
a) City fee for in-house support will be fixed at $ 1,500 ( partial cost recovery). City will pass -through all eligible contract service support costs ( e.g. contract Planning, City Attorney, etc.).
DI As determined by the Director of Development Services. c] Requires review of Objective Design Standards, Affordability Covenant, Applicable State Codes/Laws.
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City of Lake Forest
PUBLIC WORKS FEES
Activity Description Fee
1 Retroactive Permit for Front Yard Improvements In City Right -of- $ 0 ( No Charge) Way ( behind sidewalk)
Charge Basis
No charge
2 Parking Permit
a) Resident Parking Permit $ 20 per year
b) Oversized Commercial Vehicle Parking Permit $ 40 per year c) Recreational Vehicle Parking Permit $ 0 ( No Charge) no charge d) Commercial Passenger Van ( e.g. Sprinter Van) Parking $ 0 ( No Charge) no charge e) Guest Parking (Online) $ 0 ( No Charge) no charge
Note
a]
b]
a) Occasionally the City has reserved a 2 or 3 foot City easement for utilities or other purposes behind the sidewalk ( in front yard) but typically the easement is rarely used.
b] Fee amount represents 50% of City permit processing costs.
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134
City of Lake Forest
CITY CLERK FEES
Activity Description
1 Appeal of Citation/Fine Issued for Water Quality Offense Fee
500, plus $ 2,500
deposit to cover
attorney and
consultant costs
Charge Basis Note
Fixed Fee, plus pass- [ a]
through
a) City fee for in-house support will be fixed at $ 500 ( partial cost recovery). City will pass - through all eligible contract service support costs e.g. City Attorney, etc.).
Item: 10
135
City of Lake Forest
RECREATION FEES
M
1 Description
Open Gym Daily Program I e
Non Profit Organization /
Lake Forest Resident
5 Daily
Non - Resident /
Commercial
10 Daily
User Group Fee
n/a
2 Open Gym Yearly Program Fee 120 Yearly Pass 240 Yearly Pass o/a 3 Park/Garebo Reservations for Groups of 50 of Less n/a a) Baker Ranch and Sports Park 100 Per Rental 200 Per Rental n/a b) All Others 50 Per Rental 5150 Per Rental n/a
4 Special Event Park Permit lot Groups of 51- 250
People
250 per rental,
plus $500 cleaning deposit
500 per rental,
plus $500 cleaning deposit
n/a
5 Special Event Park Permit for Groups of More than
250 People ( Commons - Sports Park)
500 per rental,
plus $ 1,000 cleaning deposit
1,000 per rental,
plus $1,000 cleaning deposit
n/a
6 Film Fee TBD • Based on Director Approval and
Project Type
TOO - Based on Director Approval and
Project Type
n/a
Item: 10
136
City of Lake Forest
SPORTS PARK ROOM RENTAL FEES
It Classification Group 1
Sports Park Room
Group 2
Rental Fees
Group 3
Per Hour)
Group 4 Group 5 Group 6 Group 7
I Small Meeting Room No Charge No Charge 25 30 45 50 60 2 Large Meeting Room No Charge No Charge 545 60 75 100 120 3 Cleaning Fee ( flat Fee) No Charge 300
refundable)
30 530 30 30 30
4 Room Rental Cancellation
Charge for Cancellations
within Four Working Days
No Charge 15 25 S2r 25 25 25
1 Overview of User Groups
Grou nsored - All City of Lake Forest Initiated, conducted, or co - sponsored activities and agencies with a reciprocal use agreement and governmental agencies servicing Lake Forest residents. 2 Group 2: Resident Non - Profit Organization - Resident non-profit organizations conducting social, cultural, educational, or recreational activities are considered in this group.
3 Group 3: Resident Private Party - Residents requesting use for a private party. 4 Group 4: Non - Resident Non -Profit Organization: - Resident non-profit organizations conducting social, cultural, educational, or recreational activities are considered in this group.
5 Group 5: Non - Resident Private Party- Residents requesting use for a private party. 6 Group 6: Commercial entities or organizations located in Lake Forest. 7 Group 7 Commercial entities or organizations not located in Lake Forest. tl
Additional Rental Fees ( Per
Description
Use)
Fee
1 LCD Projector 100
2 TV/DVD 25
3 Podium No Charge
4 Coffee Makers ( each) 10
Reservation cancellation fees and cleaning fees apply. See Facility Use Policy.
Item: 10
137
City of Lake Forest
VEHICLE IMPOUND/RELEASE AND POLICE/SHERIFF FALSE ALARM RESPONSE FEE Activity Description
I Removal, Impound, Storage or Release of Vehicles
a) Due to driving without a license or with a suspended or revoked license b) Pursuant to other specific Vehicle Code violations
144
144
2 Responding to False Alarm Fee ( Businesses and Residents) a) First and Second Response $ 0 ( No Charge)
b) Third and Subsequent Responses $ 141
Charge Basis
each
each
each
each
Note
These fees are intended to mirror fees authorized by the Orange County Sheriffs Department ( OCSD). OCSD provides police services to the City of Lake Forest, under contract. If OCSD updates fees subsequent to the adoption of this schedule, this schedule shall be presumed to reflect updated amounts. In the case of discrepancies, fee amounts authorized by OCSD shall supersede the amounts listed above.
Item: 10
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City of Lake Forest
PARKING PENALTY BAIL SCHEDULE
Code
umwnal
12.16.040(6)
12.16,040(C)
12.16.040(D)
12.16.040(E)
12.16.040(F)
12.16.040(G)
12.16.070(A)
22500(a)
22500(6)
22500(e((1)
22500(f)
22500(h)
22500(k)
22500)1)
22500(m)
22500.1
27502(5)
22507.13(a)
22507.8(61
7.2507.8(c))1)
22507.8(()(2)
22514
22515(a)
22515(b)
22523(a)
5200(a)
5700(b)
5201(a)
5201(c)
5702(a)
5204(a)
28071
21113A
Penalty Amount Due if Penalty Amount Due if
Rem'.nder Notice Payment is More than 15 Payment Is More than 30 Violation Description Amount Ma lied Days AFter Reminder Notice Days After Reminder Notice RLGVS1RA11VN NU CI -Minn'
PARKED FOR OVER 72 - HOURS
RV IN BUSINESS & INDUSTRIAL ZONE
NO PARKING! NO STOPPING
INOPERATIVE VEHICLE
REPAIRING VEHICLE ON ROADWAY
DETACHED TRAILER
OVERSI7f D VEHICLE
WITHIN AN INTERSECTION
WITHIN A CROSSWALK
BLOCKING DRIVEWAY ACCESS
BLOCKING SIDEWAt1( ACCESS
DOUBLE PARKED
PARKED ON BRIDGE
BLOCKING WHEELCHAIR ACCESS RAMP
PARKED IN PUBLIC TRANSIT BUS STOP
MARKED FIRE LANE
PKG-18" FROM CURB/ WRONG WAY
DISABLED - NO VISIBLE PLACARD
DISABLED. BLOCKING ACCESS
DISABLED - BOUNDARY LINES
DISABLED - CROSSHATCHED SECTION
FIRE HYDRANT • WITHIN 15 rEET
UNATTENDED VEHICLE LEFT RUNNING
UNATTENDED VEHICLE WITHOUT BLOCKS
ABANDONED VEHICLE
NO LICENSE PLATE
NO LICENSE PI ATE - 1 ISSUED
LICENSE PLATE IMPROPERLTY MOUNTED/SECURED
LICENSE PLATE COVERED
I ICENSE PLATES NO LONGER VALID
MISSING LICENSE TAB
MISSING BUMPER
PARKED ON PUBLIC GROUNDS
60.00 50.00
50.00 50.00
50.00 50.00
50.00 50.00
50.00 50.00
50.00 50.00
550.00
50.00 300.00
50.00 50.00
50.00 300.00
300.00
300.00
300.00
50.00 50.00
50.00 125.00
50.00 50.00
50.00 50.00
50.00 50.00
50 00
50.00 22 days
22 days
72 days
22 days
22 days
22 days
22 days
s22 days
22 days
22 days
22 days
72 days
22 days
22 days
22 days
27 days
22 days
22 days
22 days
22 days
22 days
22 days
22 days
22 days
22 days
72 days
22 days
22 days
22 days
22 days
22 days
22 days
22 days
22 days
535.00
35.00 535.00
35.00 35.00
35.00 35.00
35.00 35.00
35.00 35.00
35.00 535.00
35.00 35.00
35.00 35.00
35.00 535 00
35.00 35.00
535.00
35.00 15.00
535.00
35.00 35.00
35.00 3S DO
35.00 35.00
35.00 35.00
35.00 54540
45.00 45.00
45.00 45.00
4s.00
45.00 45.00
545.00
45.00 45.00
45.00 45.00
45.00 45.00
45.00 45.00
45.00 45.00
45.00 45.00
45.00 45.00
95.00 95.00
45.00 45.00
45.00 45.00
45.00 45.00
45.00 45.00
545.00
Item: 10
139
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Item: 10
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ATTACHMENT 2
Item: 10
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Parking Control Officer Page 1/4
Part-Time Parking Control
Officer
Department/Division: Management Services – Police Services Reports To: Deputy City Manager
Supervision Provided: Direct Lead Supervision N/A
Employee(s) Supervised: Supv Prof Tech Admin PT
Exemption Status: Non-Exempt
At Will: Yes
Date Prepared: October 2023
GENERAL PURPOSE
Under general supervision, parking control officers perform a variety of technical duties in support of City parking regulations including those related to issuing parking citations and warnings, tows vehicles pursuant to the California Vehicle Code, provides general information and assistance to the public; and performs related work as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
1. Patrols City streets and neighborhoods to enforce motor vehicle and parking control laws and regulations; identifies vehicle and parking control illegalities and determines, writes and/or issues citations or warnings in accordance with City and state laws, regulations, ordinances and procedures; responds to calls regarding parking violations and complaints.
2. Interacts with the public on an ongoing basis; receives, researches and responds to parking and vehicle enforcement questions, issues, and complaints; provides information to the public on parking regulations and ordinances and citations; reports traffic accidents, traffic hazards, and missing, vandalized or faded street signs.
3. Assists with the parking adjudication process; reviews and evaluates validity of contested citations within scope of responsibility and authority and when appropriate, dismisses citations; composes and sends appropriate responses; answers customer questions regarding the parking adjudication process; responds to administrative review requests for information regarding sign placement and Item: 10
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Parking Control Officer Page 2/4
visibility and disabled parking spots; attends monthly parking adjudication hearings and provides information to examiners.
4. Responds to customer complaints and conducts field investigations of abandoned and inoperative vehicles, vehicles with multiple violations, and other vehicle code violations; issues warnings and citations; coordinates the towing and impound of abandoned/inoperative vehicles or vehicles in violation of other codes and ordinances; initiates, tracks, and updates case information in the City system.
5. Participates in non-judicial hearings related to parking citations.
6. Responds to questions and complaints from the public or refers to supervisor, as necessary.
7. Reports needed repairs of streets and traffic signs and signals to appropriate staff.
8. Reports needed repairs to parking control officer vehicle to appropriate staff. May be required to facilitate repair and other maintenance activity related to parking control vehicle.
9. Reviews City’s communications and public information campaign material related to parking restrictions.
10. Reports traffic accidents and criminal activities or related occurrences to appropriate staff.
11. Maintains accurate records, log sheets, and files; submits copies of citations to appropriate staff; prepares related daily and monthly reports.
12. Consults with legal staff concerning parking control orders; provides assistance to legal staff in preparation of cases for prosecution, including preparing reports, and attends court hearings with the City Attorney, as necessary.
13. May be required to work weekends, evenings, or early mornings to ensure compliance with parking control requirements.
14. Performs related duties as required.
QUALIFICATIONS GUIDELINES
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Functions, principles, and practices of law enforcement agencies . Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned Item: 10
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Parking Control Officer Page 3/4
area of responsibility, including the California Vehicle Code and the Lake Forest Municipal Code as it relates to parking. Radio techniques. Terminology and procedures used in public safety dispatching. City geography, maps, streets, landmarks, and driving directions. Basic principles of record keeping. Principles and practices of data collection and report preparation. Modern office practices, methods, and computer equipment.
English usage, spelling, vocabulary, grammar, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Memorize codes, names, street locations, and other information. Read and interpret maps and other pertinent documentation. Interpret, apply, and explain policies, procedures, regulations, ordinances, codes, and regulations. Assess situations while remaining calm and using sound, independent judgment. Maintain accurate records and files. Compile and summarize information to prepare accurate, clear, and concise reports. Organize own work, set priorities, and meet critical deadlines. Safely and effectively use and operate specialized equipment required for the work. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Licenses/Certificates/Special Requirements:
A valid Class C California Driver’s License and the ability to maintain insurability under the City’s Vehicle Insurance Policy.
Education/Training/Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent and one (1) year of work experience involving parking enforcement and considerable public contact, preferably in a private or governmental police or public safety department involving parking enforcement responsibilities or an equivalent combination of training and experience.
PHYSICAL AND MENTAL DEMANDS AND WORK ENVIRONMENT
The physical and mental demands and work environment described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Item: 10
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Parking Control Officer Page 4/4
Physical Demands
Must possess mobility to work in the field; strength, stamina, and mobility to perform light physical work, to climb and descend vehicles, and to operate varied tools and equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate the above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Mental Demands
While performing the duties of this class, the employee must be able to use written and oral communication skills; read and interpret data, information and documents; interpret policies and procedures; use math and mathematical reasoning; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with the general public, outside organizations, business representatives, employees, and others encountered in the course of work, including occasionally dealing with conflict situations.
Work Environment
The employee works in both indoor and outdoor environments; work alone; travel from site to site; incumbents may be exposed to loud noise levels, cold and hot temperatures, dust, inclement weather conditions, road hazardous physical substances and fumes. Employee may potentially interact with hostile people and/or environments, and aggressive and/or ill animals.
Item: 10
145
CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/21/2023
DEPARTMENT: Public Works
SUBJECT:
BIKE LANE TREATMENTS FOR TRABUCO ROAD BETWEEN BAKE
PARKWAY AND PEACHWOOD AND FOR LAKE FOREST DRIVE BETWEEN
BAKE PARKWAY AND PORTOLA PARKWAY
RECOMMENDED ACTION(S):
Approve the implementation of enhanced bike lane treatments to upcoming and future pavement rehabilitation and slurry seal projects.
EXECUTIVE SUMMARY:
Staff seeks approval to include new bike lane treatments in upcoming pavement projects that would include a buffered bike lane and the use of highly visible green thermoplastic paint to increase safety, awareness, and mobility opportunities for bicyclists. As concerns regarding bikes and e-bikes used in public areas increase, staff actively explored opportunities to encourage cyclists to use on-street bike lanes. The proposed enhanced bike lane treatments are designed to enhance safety by providing bicyclists more separation from the motoring public, improve awareness of bicyclists in the roadway at conflict zones to reduce the risk of accidents or collisions, and provide bicyclists direct connectivity to off-street trails and neighboring communities. In addition, new designs may include the narrowing of traveled lane widths to reduce excessive speeding as motorists tend to slow down when lanes are narrower. These improvements would be implemented as part of a Capital Improvement Plan Project that combines pavement rehabilitation and slurry seal projects at two locations:
1. Trabuco Road – between Bake Parkway and Peachwood
2. Lake Forest Drive – between Bake Parkway and Portola Parkway.
On November 6, 2023, at the Traffic and Parking Commission (“TPC”) regular meeting, staff presented the proposed bike lane treatments that would increase mobility opportunities and create a safer and more inviting environment for all ages and skill levels of bicyclists. The TPC was generally supportive of the presentation. Therefore, it is recommended that the City Council approve the addition of the enhanced bike lane treatments to the upcoming and future pavement rehabilitation and slurry seal projects.
Item: 11
146
BACKGROUND:
The California Manual on Uniform Traffic Control Devices (“CA MUTCD”) is the State standard to provide uniform standards and specifications for all official traffic control devices, which is derived from the Federal Manual on Uniform Traffic Control Devices (“MUTCD”). CA MUTCD is periodically updated to include new standards, guidelines, and traffic control devices to be used in California.
In 2013, the National Association of City Transportation Officials (“NACTO”) received approval status for bicycle related treatments for the MUTCD. In 2021, the CA MUTCD approved the use of NACTO guidance on bike lane treatments and facilities in the context of traffic control and road design. This action allows the City to use the new standards for bike lane treatments which include the use of green paint for certain bicycle lane configurations.
On November 6, 2023, staff prepared a staff report and presentation regarding the new bike lane treatment to the Traffic and Parking Commission. The Traffic and Parking Commission provided feedback on the bike lane treatment and approved staff recommendation to receive and file the report and presentation.
DISCUSSION:
The City of Lake Forest has on-street bike lanes along the majority of arterial highways (for example, Alton Parkway, Bake Parkway, Lake Forest Drive, Portola Parkway, Trabuco Road, etc.). These bike lanes range from 4 to 8-feet wide and are typically adjacent to high-speed traffic. In recent years, there has been an increase in concerns regarding the potential conflicts of pedestrians and bicyclists sharing the sidewalk and the need to promote safer cycling in the community.
Cycling is an efficient mode of transportation, especially with e-bikes, and offers numerous benefits to the community. However, the safety of road users has become a pressing concern as the number of bicyclists on our streets continues to rise. Bike lanes, while a positive step forward, often are not viewed as all-age and skill level appropriate because of the lack of separation from motor vehicles.
The proximity of bike lanes to motor vehicles could lead to accidents and may discourage potential bicyclists from using the on-street bike lane to free up the sidewalk for pedestrians.
Understanding these concerns, staff found an opportunity to include enhanced bike lane treatments to increase safety. From the Capital Improvement Plan (“CIP”) 24S01 Street Resurfacing and Slurry Seal Projects, staff identified the Item: 11
147
pavement rehabilitation projects along Trabuco Road between Bake Parkway and Peachwood, and Lake Forest Drive between Bake Parkway and Portola Parkway as potential projects to which the proposed bike lane enhancements may be added. The reason these two corridors provide an opportunity is due to their existing lane widths being wider than needed and their ability to be connected to local off-street recreational trails.
This led staff to explore the repurposing of the street lane widths by narrowing the travel lanes and introducing a buffered lane between the traveled lane and the bike lane. This provides separation between the motoring public and the bicyclists, which in turn would encourage bicyclists to utilize the on-street bike lane. In addition to the buffered lane, the proposed enhancements include a visual cue to the motorists of the presence of a bike lane and where the conflict zones are by painting a highly visible thermoplastic green paint. This “green paint” has been used nationally to identify bike lanes and conflict zones and make it safer for motorists and bicyclists to identify users of the roadway. The following image is an example of a recent project the City of Huntington Beach completed involving a buffered bike lane and implementing “green paint” for the bike lane and conflict zones:
Image 1 – Huntington Beach Bike Lane Treatment (Hamilton Avenue) Item: 11
148
Staff would add these bike lane treatments as part of the pavement rehabilitation and slurry seal projects to increase mobility opportunities specifically for bicyclists. These bike lane treatments of buffered lanes and high-visibility green paint would accomplish the following:
- Encourage bicyclists to use the on-street bike lanes because the buffered bike lanes provide separation between them and the motorists. oIndirectly encourage bicyclists to use the bike lane rather than the sidewalk to increase pedestrian mobility.
- Alert motorists of conflict zones and bike lanes with the “green paint”. - Narrower lane widths could reduce excessive speeding. - Reduce the risk of accidents and/or collisions.
- Improve bicycle connectivity to other recreational facilities, retail centers, and neighboring communities.
- Encourage the use of alternative modes of travel to reduce congestion on our roadways.
Therefore, staff recommends the City Council approve the use of these bike lane treatment enhancements with the upcoming CIP projects to increase mobility opportunities, create safer roadways, and foster a more inviting environment for all ages and skill levels of bicyclists.
FISCAL IMPACT:
There is minimal fiscal impact with the recommended action. Sufficient funds are available in the 2023-25 Capital Improvement Plan budget for striping improvements associated with the enhanced bike lane treatments included with the pavement rehabilitation and slurry seal projects.
ATTACHMENTS:
None.
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 11
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