Lake Forest City Council
December 19, 2023

AGENDA

LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, December 19, 2023
Public Session 6:30 p.m.

City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.

The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.

AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.

AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.

However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.

SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:

PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.

PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.

PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.

December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:

Council Members:

Mayor Pro Tem:

Mayor:

City Manager:

City Attorney: City
Clerk:
6:30 p.m.

Robert Pequeño
Scott Voigts
Benjamin Yu
Mark Tettemer
Doug Cirbo
Debra Rose
Matthew E. Richardson
Lisa Berglund
PUBLIC SESSION: 6:30 p.m.

PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.

INVOCATION: The Invocation will be provided by a representative from the Church of Jesus Christ of Latter-day Saints.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Girl Scouts Troop #1522.

PRESENTATIONS (Item Nos. 1 – 3)

1. SOCIETY OF ST. VINCENT DE PAUL SANTIAGO DE COMPOSTELA RECOMMENDED ACTION: Present a Certificate of Recognition to the Society of St. Vincent de Paul Santiago de Compostela Church.

December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 2

2. UPDATE ON LEAGUE OF CALIFORNIA CITIES ORANGE COUNTY

DIVISION
RECOMMENDED ACTION: Receive the presentation.

3. ETNIES SKATEPARK OF LAKE FOREST'S 20TH ANNIVERSARY
RECOMMENDED ACTION: Receive a presentation recognizing the Etnies Skatepark of Lake Forest's 20th Anniversary.

PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.

Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments at the meeting will be asked to submit a request to speak to the City Clerk.

CONSENT CALENDAR (Item Nos. 4 – 9)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON DECEMBER 5, 2023
RECOMMENDED ACTION: Approve as submitted.

6. CERTIFICATION OF WARRANT REGISTER
December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 3 RECOMMENDED ACTION: Approve the warrant register in the amount of$6,188,162.18.

7. FIRST AMENDMENT TO AGREEMENT WITH BKF ENGINEERS FOR

STREET AND TRAFFIC DESIGN CONSULTING SERVICES - PROJECT #1 LOS ALISOS AND MUIRLANDS INTERSECTION WIDENING
RECOMMENDED ACTION: 1. Approve the First Amendment to the Professional Consultant Services Agreement with BKF Engineers for Street and Traffic Design Consulting Services - Project #1 Los Alisos and Muirlands Intersection Widening. 2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment to the Professional Consultant Services Agreement with BKF Engineers substantially in the form attached.

3. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE
2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2023-24.

8. PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT

AUTHORITY
RECOMMENDED ACTION: 1. Adopt a Resolution entitled: A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,

JOINING THE PUBLIC RISK INNOVATION, SOLUTIONS, AND

MANAGEMENT AUTHORITY (PRISM) AS A PUBLIC ENTITY MEMBER

AND DELEGATING AUTHORITY TO THE CITY MANAGER, OR
DESIGNEE, TO ACT ON BEHALF OF THE CITY. 2. Authorize the Mayor to sign, and the City Clerk to attest to the Public Risk Innovation, Solutions, and Management (“PRISM”) Joint Powers Agreement. 3. Authorize the City Manager to sign, and the City Clerk to attest to the Memorandum of Understanding for the Dental Program.

9. FOURTH AMENDMENT TO LEIGHTON & ASSOCIATES FOR ON-CALL GEOTECHNICAL SERVICES – TASK ORDER #5 PORTOLA OAKS

ENVIRONMENTAL REVIEW OF ORGANIC SOIL ISSUE
RECOMMENDED ACTION: 1. Approve the Fourth Amendment to the contract for On-Call Geotechnical Services with Leighton & Associates, Inc.

December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 4 – Task Order #5 Portola Oaks Environmental Review of Organic Soil Issue.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Fourth Amendment substantially in the form attached
DISCUSSION/ACTION ITEMS (Item Nos. 10 – 13)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.

10. CONSIDERATION OF APPOINTMENTS TO REGIONAL BOARDS
RECOMMENDED ACTION: 1. Appoint Members of the City Council to the seats of Regional Boards. 2. Appoint a representative to the Orange County Vector Control District Board of Trustees to serve until January 1, 2028, or Direct the City Clerk to advertise notice of the appointment opportunity, pursuant to the Local Appointments Act, to fill the Orange County Vector Control District Board of Trustee vacancy. 3. Appoint Mayor Pro Tem Tettemer to the Audit Committee for a two-year term. 4. Appoint a representative to the Orange County Fire Authority Board of Directors.

Exercise discretion in considering a Resolution entitled: A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,

DESIGNATING AND APPOINTING ITS REPRESENTATIVE TO THE
ORANGE COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS.

11. SELECTION OF MAYOR AND MAYOR PRO TEM FOR THE 2024

CALENDAR YEAR
RECOMMENDED ACTION: 1. SELECTION OF MAYOR: a. OPEN
nominations for Mayor; b. CLOSE nominations for Mayor; c. Members of the City Council VOTE; d. City Clerk will DECLARE results. e. Mayor assumes the role as Mayor on January 1, 2024. 2. SELECTION OF MAYOR PRO TEM: a. OPEN nominations for Mayor Pro Tem; b. CLOSE nominations for Mayor Pro Tem; c. Members of the City Council VOTE; d.

City Clerk DECLARE results. e. Mayor Pro Tem assumes the role as Mayor Pro Tem on January 1, 2024.

12. RECOGNITION OF MAYOR CIRBO FOR HIS SERVICE IN 2023
December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 5 RECOMMENDED ACTION: Present gavel to Mayor Cirbo in recognition of his service and leadership in 2023.

13. COMMENTS BY OUTGOING MAYOR
RECOMMENDED ACTION: Extend the opportunity to outgoing Mayor Cirbo to present comments.

CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.

CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).

Council Member Pequeño:

Council Member Voigts:

Council Member Yu:

Mayor Pro Tem Tettemer:

Mayor Cirbo:

December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 6

ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.

Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.

Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.

The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.

Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on December 14, 2023.

Lisa Berglund
City Clerk
December 19, 2023 LAKE FOREST CITY COUNCIL AGENDA Page 7

CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: Management Services
SUBJECT:

SOCIETY OF ST. VINCENT DE PAUL SANTIAGO DE COMPOSTELA
RECOMMENDED ACTION(S):

Present a Certificate of Recognition to the Society of St. Vincent de Paul Santiago de Compostela Church
EXECUTIVE SUMMARY:

The Society of St. Vincent de Paul (”SVDP”) is a non-profit volunteer organization of parishioners of Santiago de Compostela Church in Lake Forest.

They offer services to those who are in need and experiencing homelessness.

The organization provides individuals and families with job training, gas and grocery gift cards, and assistance with employment, transportation repair bills, utilities, and housing in Lake Forest, Mission Viejo, and Rancho Santa Margarita.

Their programs are funded solely through donations. This past fiscal year, SVDP provided $35,000 in housing assistance and $33,000 in assistance with utilities and transportation repairs, as well as gift cards for gas and groceries. Over 250 people have benefited from their program this year, including 135 Lake Forest residents and 43 homeless individuals. Recently, SVDP secured housing for a family of six and housed two homeless individuals from Lake Forest. Staff recommends presenting a certificate of recognition to SDVP for their dedication and contributions to the Lake Forest community.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

Certificate of Recognition
Initiated By: Sharlyn De la Paz, Senior Management Analyst Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
Item: 1
8 ATTACHMENT
Item: 1
9 CERTIFICATE OF RECOGNITION

THE LAKE FOREST CITY COUNCIL

HEREBY RECOGNIZES

Society of
St. Vincent de Paul
Santiago de Compostela

For their contributions to helping members of the
Lake Forest Community

December 19, 2023

_______________________________

DOUG CIRBO
Mayor

__________________________

MARK TETTEMER
Mayor Pro Tem
__________________________
ROBERT PEQUEÑO
Council Member

__________________________

SCOTT VOIGTS
Council Member
__________________________

BENJAMIN YU
Council Member

Item: 1
10 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Clerk
SUBJECT:

UPDATE ON LEAGUE OF CALIFORNIA CITIES ORANGE COUNTY DIVISION RECOMMENDED ACTION(S):

Receive the presentation.

EXECUTIVE SUMMARY:

The League of California Cities (“Cal Cities”) represents the interests of the cities in the state of California on regional public policy issues. The Orange County Division is comprised of 33 Orange County cities and provides members with the opportunity to exchange ideas and information and to share the advantages of cooperative advocacy for local control. The Orange County division includes over 3 million people and is led by over 200 city elected officials.

Tonight, Connor Medina, Regional Public Affairs Manager of the Orange County Division will provide the City Council with an executive update. The update will include a summary of activities and actions that Cal Cities has accomplished this year. Mr. Medina will also review the goals and scheduled events for calendar year 2024.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

ATTACHMENTS:

None.

Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 2
11 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: Management Services
SUBJECT:

ETNIES SKATEPARK OF LAKE FOREST'S 20TH ANNIVERSARY
RECOMMENDED ACTION(S):

Receive a presentation recognizing the Etnies Skatepark of Lake Forest's 20th Anniversary.

EXECUTIVE SUMMARY:

On December 13, 2003, the Etnies Skatepark of Lake Forest celebrated its grand opening; this year marks the park’s 20th anniversary. As one of the City’s first public-private collaborations, the completion and grand opening of the park set a new standard for the City’s park development moving forward.

The City’s collaboration with Lake Forest-based business Sole Technology, Inc., the parent company of Etnies, made construction of the Etnies Skatepark of Lake Forest possible. In the past 20 years, the skatepark has hosted events such as Goofy vs Regular and Ryan Sheckler’s Skate for a Cause. It has also been featured in media outlets such as Thrasher Magazine, MTV, Nickelodeon, The Voice, and Fuel TV, and has served as the backdrop for numerous professional photo shoots. Recognizable skateboarding legends who have ridden the park include Tony Hawk, Ryan Sheckler, and Lance Mountain.

The skatepark has been recognized as a world class facility by professional skateboarders. Beyond offering challenges to professional and advanced skateboarders, the park hosts a variety of skateboard classes where kids new to the sport can learn. Through homegrown programs such as staff-led camps, lessons, birthday parties, and numerous special events, the park continues to be a staple of Lake Forest recreation offerings. For over five years, the skatepark has been named “Best Skatepark in OC” by Parenting Magazine. Lastly, with annual visits averaging 60,000 per year, the park is a regional draw that attracts skaters from around the country.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

Item: 3
12 2
8 9
6 ATTACHMENTS:

None.

Initiated By: Victoria Blethen, Recreation Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
Item: 3
13 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Clerk
SUBJECT:

MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):

Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

EXECUTIVE SUMMARY:

California Government Code 36934 allows titles of ordinances and resolutions to be waived.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 4
14 MINUTES OF A REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST

The regular meeting of the City Council of the City of Lake Forest held Tuesday, December 5, 2023, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m. with Council Member Voigts absent.

ROLL CALL:

Council Members:

Robert Pequeño
Scott Voigts (Absent)
Benjamin Yu
Mayor Pro Tem: Mark Tettemer
Mayor: Doug Cirbo

City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund

INVOCATION: The Invocation was provided by Peace Center Pastor Vanessa Burdick, Saddleback Church.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Cub Scout Pack #765.

REPORT FROM STUDENT LIAISON: Aarav Rajpara, Student Liaison from El Toro High School, delivered his report.

PRESENTATIONS: (Item Nos. 1 – 6)
MOTION: It was moved by Council Member Yu, seconded by Mayor Pro Tem Tettemer, to approve Presentation Item Nos. 1 – 6. The motion was carried by a vote of 4/0 with Council Member Voigts absent.

1. RECOGNITION OF THE 2023 CHAMPION SPONSORS, CR&R AND EAGLE COMMUNITY CREDIT UNION, AND PRESENTATION OF THE 2024

SPONSORSHIP SPOTLIGHT BROCHURE
City Manager Rose introduced this item and invited Management Analyst Houston to provide a presentation. No public comment was offered.

ACTION: 1. The 2023 Champion Sponsors, CR&R and Eagle Community Credit Union were recognized. 2. The Presentation of the 2024 Sponsorship Spotlight brochure was received.

2. RECOGNITION OF THE 2023 LAKE FOREST ACADEMY GRADUATES Item: 5
15 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 9

City Manager Rose introduced this item and invited Communications and Marketing Specialist Jobe to provide a presentation. No public comment was offered.

ACTION: The graduates of the 2023 Lake Forest Academy were recognized.

3. RECOGNITION OF LAKE FOREST BUSINESSES NAMED IN THE ORANGE COUNTY REGISTER'S "BEST OF OC" AWARD PROGRAM
City Manager Rose introduced this item and invited Management Assistant Hairrell to provide a presentation. No public comment was offered.

ACTION: The Lake Forest award winners of the "Best of OC" 2023 were recognized.

4. EMPLOYEE SERVICE AWARDS
City Manager Rose introduced this item and invited Management Assistant Toyooka to provide a presentation. No public comment was offered.

ACTION: The Employee Service Awards were presented to those present.

5. MAYOR'S AWARD
City Manager Rose introduced this item and invited Human Resources Manager Cisneros to provide a presentation. No public comment was offered.

ACTION: The Mayor’s Award was presented to the selected recipient.

6. PRESENTATION FROM KRIS MURRAY, EXECUTIVE DIRECTOR,

ASSOCIATION OF CALIFORNIA CITIES, ORANGE COUNTY (ACC-OC) City Manager Rose introduced this item and invited Kris Murray, Executive Director of the ACC-OC to provide a presentation. No public comment was offered.

ACTION: The presentation was received.

PUBLIC COMMENTS:

No general public comment was offered.

CONSENT CALENDAR: (Item Nos. 7 – 12)
Council Member Pequeño pulled Item No. 12 for discussion.

Item: 5
16 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 9 MOTION: It was moved by Mayor Pro Tem Tettemer, seconded by Council Member Pequeño, to approve Consent Calendar Item Nos. 7 – 11. The motion was carried by a vote of 4/0 with Council Member Voigts absent.

7. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.

8. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON NOVEMBER 21, 2023
ACTION: The minutes were approved as submitted.

9. AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH HARTZOG AND CRABILL, INC.

ACTION: 1. The First Amendment to the Professional Consultant Services Agreement for Traffic Engineering Services with Hartzog and Crabill, Inc. was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest the First Amendment with Hartzog and Crabill, Inc., substantially in the form attached.

10. AMENDMENT TO AGREEMENT FOR TRAFFIC SIGNAL MANAGEMENT SERVICES WITH ITERIS, INC.

ACTION: 1. The First Amendment to the Professional Consultant Services Agreement with Iteris, Inc. for Traffic Signal Management Services was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest the First Amendment to the Professional Consultant Services Agreement with Iteris, Inc., substantially in the form attached.

11. AWARD OF CONTRACT FOR LAKE FOREST SPORTS COMPLEX

LANDSCAPE & PARK MAINTENANCE SERVICES
ACTION: 1. An Agreement for Maintenance Services in the amount of $3,154,415.08 was awarded to Brightview Landscape Services, Inc., for Landscape and Park Maintenance Services. 2. The Mayor was authorized to sign, and the City Clerk to attest, the award of contract to Brightview Landscape Services, Inc., substantially in the form attached.

ITEM PULLED FOR DISCUSSION: (Item No. 12)
Item: 5
17 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 9

12. AWARD OF CONTRACT FOR WILDLIFE MITIGATION AND POND

MAINTENANCE AT VETERANS PARK
Council Member Pequeño commented on the maintenance of the pond at Veterans Park. No public comment was offered.

MOTION: It was moved by Council Member Pequeño, seconded by Council Member Yu, to: 1. Award an Agreement for Maintenance Services in the amount of $176,531.88 to AquaBio Environmental Technologies, Inc., for Wildlife Mitigation and Pond Maintenance Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the award of contract to, AquaBio Environmental Technologies, Inc., substantially in the form attached. The motion was carried by a vote of 4/0 with Council Member Voigts absent.

PUBLIC HEARING: (Item No. 13)

13. Meadows General Plan Amendment (“GPA”) 06-23-5639 and Nakase Area Plan Amendment (“AP”) 06-23-5640
The Mayor opened the Public Hearing. City Manager Rose introduced this item and invited Community Development Director Ackerman and Senior Planner Luna to provide a presentation.

Harrison Jiang expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

BW Zhou expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Yi Ma expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Cherry expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Lily expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Wayne Yang expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Chao Huang expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Tiffany Zhuo expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Shuqin Jin expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Item: 5
18 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 9 Ruchi Mitra expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Kevin Xie expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Vivan Zhao expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Michael Armstrong expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Alex Wong expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Frank Xia expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

The Mayor called for a 5 minute recess at 8:35 p.m. The Mayor reconvened the public hearing at 8:40 p.m.

Liping Wang expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Julia expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Stephanie expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Yuna Li expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Baohui (Bonnie) Zhang expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Zhiqi Gong expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Yuxin Shi expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Bob Holtzclaw expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Tracy Guo expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

Lu She expressed opposition to the staff recommended action and expressed concerns about various issues within the Meadows community.

The Mayor closed the public hearing.

Item: 5
19 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 9 Council Member Pequeño spoke on the City’s role in the development agreement between Toll Brothers, the City, and the school district as it related to the installation of a gate, the construction of a school site, and easement agreements. He reiterated the priority of public safety in the city.

Council Member Yu thanked residents for coming out to the meeting to speak on this item. He asked clarifying questions on what the Council’s options were for taking action and whether conditions could be attached to the approvals. City Attorney Richardson clarified that the approvals recommended tonight were legislative in nature and did not lend themselves to conditions, and that the appropriate time to attach conditions would be on entitlements of which would come before the Council at a later time. Council Member Yu clarified that communications between Toll Brothers and the Meadows Community were between two private entities and that the Council had no jurisdiction over the building of a school site.

Mayor Pro Tem Tettemer thanked residents for coming out to the meeting. He asked a clarifying question on the California Department of Education’s (CDE) reports and whether the two reports were in conflict with each other. City Attorney Richardson clarified that they were not in conflict. Mayor Pro Tem Tettemer asked whether the current EIR was sufficient. City Attorney Richardson clarified that the current EIR was sufficient and that any subsequent analysis or need to update the EIR would be at the entitlement stage through an addendum.

Mayor Pro Tem Tettemer also asked for clarification on the City’s role in the construction of a school site. City Attorney Richardson clarified the City’s role as detailed in the development agreement. He also clarified Saddleback Valley Unified School District’s (SVUSD) role as detailed in the development agreement and the fees Toll Brothers would pay should SVUSD decline to accept the school site. Mayor Pro Tem Tettemer clarified that declining enrollment and additional funding for building the school site were in the purview of SVUSD. He asked for clarification on the process of gating a community. City Manager Rose provided clarification on public access to parks as it related to the Quimby Act and that the process for gating a community starts with the residents of that community. Mayor Pro Tem Tettemer asked for clarification on Toll Brothers vested right to either develop a school or homes. City Attorney Richardson clarified the terms of the development agreement.

Mayor Cirbo thanked residents for voicing their concerns. He reiterated that the Council and city staff were committed to communicating the contractual obligations of the development agreement. He offered the 360Civic app and the Orange County Sheriff’s Department’s phone number as tools for addressing public safety issues in the community. He asked for clarification on the maintenance of the streets located in the Meadows. City Attorney Richardson clarified that the Meadows Homeowner’s Association (HOA) was responsible for that maintenance.

Item: 5
20 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 7 of 9 Mayor Pequeño suggested installing speed bumps to address speeding drivers in the community. He also suggested package mailboxes to deter porch thieves.

Council Member Yu further stated that there was general enrollment decline in the Saddleback Valley area. He asked city staff how to further collaborate with the Meadows HOA. City Manager Rose clarified that the City can communicate with the HOA on how to address public safety issues. He further asked how the community can be gated. City Manager Rose reiterated that the process for gating a community begins with the residents of that community. He finally asked what the consequences would be if the City Council did not approve this item. City Manager Rose clarified that the Council would be exposed to liability.

Mayor Cirbo requested a summary of the public hearing’s main points in both English and Chinese and distribute it to interested residents to be added to the motion.

Council Member Pequeño moved the staff’s recommendations with the addition of Mayor Cirbo’s amendment. Council Member Yu made a substitute motion to continue the public hearing. No second was heard. Mayor Pro Tem Tettemer seconded Council Member Pequeño’s motion.

MOTION: It was moved by Council Member Pequeño, seconded by Mayor Pro Tem Tettemer, to: 1. Adopt a Resolution entitled: A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, THAT THE

CITY COUNCIL FIND, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT, THAT LAND USE CHANGES TO THE NAKASE PLANNED COMMUNITY (AKA: THE MEADOWS) PROPOSED UNDER GENERAL PLAN AMENDMENT (“GPA”) 06-23-5639 TO CHANGE THE PUBLIC FACILITY LAND

USE DESIGNATION TO LOW DENSITY RESIDENTIAL AND AREA PLAN AMENDMENT 06-23-5640 TO CHANGE THE SCHOOL SITE DESIGNATION TO NEIGHBORHOOD 6, INCLUDING ALL APPURTENANT TEXT, TABLES,

AND EXHIBITS, CONSISTENT WITH THE ENVIRONMENTAL IMPACT
REPORT (SCH#2018071035) FOR THE NAKASE PLANNED COMMUNITY CERTIFIED BY THE CITY COUNCIL ON JANUARY 21, 2020, PURSUANT TO PUBLIC RESOURCES CODE SECTION 21166 AND STATE CEQA
GUIDELINES SECTION 15162.

2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT (“GPA”) 06-23-5639 AMENDING THE GENERAL PLAN LAND USE DESIGNATION FOR THE SCHOOL SITE (APN 612-221-10) LOCATED WITHIN THE NAKASE PLANNED COMMUNITY (AKA: THE MEADOWS)

WHICH IS LOCATED AT THE SOUTHEAST CORNER OF BAKE PARKWAY

AND RANCHO PARKWAY FROM A GENERAL PLAN LAND USE
DESIGNATION OF PUBLIC FACILITY TO LOW DENSITY RESIDENTIAL (2-7 DU/AC); FILED BY THE CITY OF LAKE FOREST ON BEHALF OF TOLL Item: 5
21 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 8 of 9 BROTHERS WEST, INC. AND MAKING CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA) FINDINGS PURSUANT TO PUBLIC RESOURCES CODE SECTION 21166 AND STATE CEQA GUIDELINES SECTION 15162.

3. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST APPROVING AREA PLAN AMENDMENT (“AP”) 06-23-5639 AMENDING AP 05-18-5166 TO REPLACE ALL REFERENCES TO

THE SCHOOL SITE LOCATED WITHIN THE MEADOWS RESIDENTIAL
COMMUNITY (AKA: THE NAKASE PLANNED COMMUNITY ) LOCATED AT

THE SOUTHEAST CORNER OF BAKE PARKWAY AND RANCHO PARKWAY

TO REFERENCE A NEW RESIDENTIAL NEIGHBORHOOD,
NEIGHBORHOOD 6, ADD REFERENCES AS APPLICABLE THROUGHOUT THE DOCUMENT TO LOW DENSITY RESIDENTIAL; CHANGE TABLES AND

EXHIBITS ACCORDINGLY, AND REDESIGNATE THE PUBLIC STREETS

THAT WOULD HAVE PROVIDED ACCESS TO THE SCHOOL SITE,
INCLUDING ALL OF EMY WAY (“A” STREET) TO A PORTION OF
GREENLEAF (“B” STREET), A PORTION OF GREENLEAF (“B” STREET) FROM EMY WAY (STREET“A”) TO LASSEN STREET TO RANCHO
PARKWAY SOUTH, AND ALL OF LASSEN STREET (“BB” STREET) TO PRIVATE STREETS; FILED BY THE CITY OF LAKE FOREST ON BEHALF OF TOLL BROTHERS WEST, INC., AND MAKING CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS PURSUANT TO PUBLIC RESOURCES CODE SECTION 21166 AND STATE CEQA GUIDELINES
SECTION 15162; and,
for staff to provide a summary of the public hearing’s main points in both English and Chinese and distribute it to interested residents. The motion was carried by a vote of 3/1/0 with Council Member Yu voting no and Council Member Voigts absent.

CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.

CITY COUNCIL COMMENTS:

Council Member Pequeño: Council Member Pequeño reported on his attendance at the Chamber of Commerce Business Mixer. He
thanked staff for their efforts and congratulated
Community Development Ackerman on 30 years of
service to the city.

Council Member Yu: Council Member Yu had nothing further to report.

Mayor Pro Tem Tettemer: Mayor Pro Tem Tettemer had nothing further to report.

Item: 5
22 December 5, 2023 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 9 of 9 Mayor Cirbo: Mayor Cirbo reported on his attendance at the Chamber of Commerce Business Mixer. He
encouraged residents to vote for the city to have a
pickleball court at www.thepicklr.com. He thanked
everyone for attending the meeting.

ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 9:44 p.m.

Respectfully submitted:

APPROVED:

LISA BERGLUND DOUG CIRBO

CITY CLERK MAYOR
Item: 5
23 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: Finance
SUBJECT:

CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):

Approve the warrant register in the amount of $6,188,162.18 EXECUTIVE SUMMARY:

In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.

FISCAL IMPACT:

The amount of the warrant register is $6,188,162.18
ATTACHMENTS:

Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 6
24 Attachment

Item: 6
25 12/6/2023 11:11:24 AM Page 1 of 19
Check Report
City of Lake Forest By Check Number
Date Range: 11/01/2023 - 11/30/2023
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 11/03/2023 11128540.04Manual 0.00 11128 Invoice 11/03/2023 LIVE ADP CHECK 11128 540.040.00 THB000000 EMPLOYEE PAYROLL CHECK 11/17/2023 1112954.49Manual 0.00 11129 Invoice 11/17/2023 LIVE ADP CHECK #11129 PPE 11/10/2023 54.490.00 THB000000 EMPLOYEE PAYROLL CHECK 11/17/2023 111302,891.78Manual 0.00 11130 Invoice 11/17/2023 LIVE ADP CHECK #11130 PPE 11/10/2023 2,891.780.00 THB000000 EMPLOYEE PAYROLL CHECK 11/17/2023 11131625.66Manual 0.00 11131 Invoice 11/17/2023 LIVE ADP CHECK #11131 PPE 11/10/2023 625.660.00 4,111.97Total Manual: 0.00
Item: 6
26 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 2 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
10850 MONICA YANG 11/02/2023 801824-104.00Regular 0.00
10878 ACRISURE BENEFIT CENTER LLC 11/02/2023 80197455.00Regular 0.00 161150 Invoice 11/02/2023 NEW COBRA ACCOUNT SET UP - ALLIANT I… 55.000.00 10020 ALLISON MECHANICAL INC 11/02/2023 8019752,190.71Regular 0.00 84307 Invoice 11/02/2023 AC CONTROL SYSTEM SOFTWARE REPAIR … 2,190.710.00 10021 ALLURE PEST MANAGEMENT INC 11/02/2023 801976150.00Regular 0.00 102396 Invoice 11/02/2023 BEE/WASP TREATMENT OCT LFSP 150.000.00 10038 ARCADIAN BANK 11/02/2023 80197715,000.00Regular 0.00 BURLEW 10/19/2…Invoice 11/02/2023 REHAB LOAN BURLEW 15,000.000.00 10039 ARDURRA GROUP INC 11/02/2023 80197878,851.50Regular 0.00 142002 Invoice 11/02/2023 PROFESSIONAL SERVICES SEP 78,851.500.00 10044 AT&T CALNET3 11/02/2023 801979215.26Regular 0.00
6189 10/07/2023 Invoice 11/02/2023 PARK UTILITIES SEP 79.760.00 6257 10/06/2023 Invoice 11/02/2023 MPS UTILITIES SEP 135.500.00 10047 AWARD CREATIONS 11/02/2023 80198032.33Regular 0.00 2023-1056 Invoice 11/02/2023 CITY COUNCIL NAMETAGS VOIGTS 32.330.00 10880 BLUE WATER CONSTRUCTION 11/02/2023 8019811,350.00Regular 0.00 COMB-12-21-509…Invoice 11/02/2023 REFUND C&D DEPOSIT 1,350.000.00 10494 CASSANDRA SAINDON 11/02/2023 801982240.00Regular 0.00 OCTOBER 2023 Invoice 11/02/2023 EMPLOYEE WELLNESS CLASS (PERSONAL T… 120.000.00 SEPTEMBER 2023 Invoice 11/02/2023 THRIVE WELLNESS CLASS SEP 120.000.00 10109 COUNTY OF ORANGE TREASURER TAX 11/02/2023 80198393,735.04Regular 0.00 PW240131 Invoice 11/02/2023 ALISO CREEK - WQIP 46,305.000.00 PW240205 Invoice 11/02/2023 NUTRIENT, FECAL, TOXICS TMDL 47,430.040.00 10113 CROWN FACILITY SOLUTIONS 11/02/2023 8019841,406.80Regular 0.00 2530 Invoice 11/02/2023 JANITORIAL SERVICES COMM CTR PERMIT… 458.890.00 2531 Invoice 11/02/2023 JANITORIAL SERVICES COMM CTR PERMIT… 729.590.00 2533 Invoice 11/02/2023 JANITORIAL SERVICES BASEBALL TOURNEY… 218.320.00 10879 DUNG NGUYEN 11/02/2023 8019851,200.00Regular 0.00 RESB-03-23-59625 Invoice 11/02/2023 REFUND C&D DEPOSIT 1,200.000.00 10652 FAN YANG 11/02/2023 801986104.00Regular 0.00
2002607.021 Invoice 11/02/2023 REFUND SKYHAWKS SOCCER TOTS 11970 104.000.00 10170 GMU GEOTECHNICAL INC 11/02/2023 8019875,906.25Regular 0.00 64515 Invoice 11/02/2023 EL TORO/PORTOLA INTERSECTION IMPRM… 5,906.250.00 10203 JAMEY CLARK INC 11/02/2023 8019888,536.76Regular 0.00 74382 Invoice 11/02/2023 REMOVE DISHWASHER SEP LFSP 200.630.00 74383 Invoice 11/02/2023 REPAIR DRINKING FOUNTAIN SEP SKATEP… 133.760.00 74384 Invoice 11/02/2023 PLUMBING MENS RESTROOM SEP LFSP 356.680.00 74408 Invoice 11/02/2023 REPAIR DRINKING FOUNTAIN OCT EL TORO… 267.510.00 74409 Invoice 11/02/2023 REPAIR DRINKING FOUNTAIN OCT LFSP 356.680.00 74410 Invoice 11/02/2023 PLUMBING RESTROOMS OCT CONCOURSE… 267.510.00 74411 Invoice 11/02/2023 INSTALL RESTROOM LOCKS OCT EL TORO … 307.510.00 74419 Invoice 11/02/2023 REPAIR DRINKING FOUNTAIN OCT LAKE F… 356.680.00 74429 Invoice 11/02/2023 REPAIR METAL AT ENTRANCE OCT MOUN… 89.170.00 74430 Invoice 11/02/2023 REPAIR CHAIN-LINK FENCE OCT HEROES P… 1,161.550.00 74437 Invoice 11/02/2023 REPAIR CHAIN LINK FENCE OCT HEROES P… 1,193.940.00 74445 Invoice 11/02/2023 REPAIR URINAL MENS RESTROOM OCT LF… 383.750.00 74466 Invoice 11/02/2023 INSPECT PARK FITNESS EQUIPMENT OCT 1,575.000.00 74467 Invoice 11/02/2023 INSTALL WINDOW PANELS OCT LAKE FORE… 1,430.420.00 Item: 6
27 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 3 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 74473 Invoice 11/02/2023 PLUMBED TOILET OCT MOUNTAIN VIEW P… 111.460.00 74475 Invoice 11/02/2023 REPLACE SWING OCT MOUNTAIN VIEW P… 344.510.00 10472 JUMP N BOUNCE LLC 11/02/2023 8019892,618.50Regular 0.00 36953 Invoice 11/02/2023 INFLATABLE SLIDES FOR SPOOKTACULAR 1… 2,618.500.00 10655 KOSMONT & ASSOCIATES INC 11/02/2023 8019902,078.70Regular 0.00 2308.8-001 Invoice 11/02/2023 BUSINESS ATTRACTION SERVICES SEP 2,078.700.00 10241 MASTER WASH INC 11/02/2023 801991440.00Regular 0.00 75978 Invoice 11/02/2023 CITY VEHICLE WASH OCT 440.000.00 10262 NEOGOV 11/02/2023 8019924,830.57Regular 0.00
INV-36607 Invoice 11/02/2023 ANNUAL SUBSCRIPTION FOR INSIGHT 11/… 4,830.570.00 10273 OCCUPATIONAL HEALTH CENTERS 11/02/2023 801993256.00Regular 0.00 80748349 Invoice 11/02/2023 EMPLOYEE PRE-EMPLOYMENT PHYSICAL &… 223.000.00 80821948 Invoice 11/02/2023 PRE-EMPLOYMENT TESTING OCT 33.000.00 10276 ONWARD ENGINEERING 11/02/2023 801994908.50Regular 0.00 1749 Invoice 11/02/2023 DESIGN LAKE FOREST DR RESURFACING SEP 57.500.00 7150 Invoice 11/02/2023 DESIGN TRABUCO RD RESURFACING SEPT 851.000.00 10694 ROBERT PEQUENO 11/02/2023 801995167.95Regular 0.00 10/31/2023 Invoice 11/02/2023 ER LEAGUE OF CA CITIES CONF 9/20 - 9/22… 167.950.00 10877 SNAPLOCK INDUSTRIES INC 11/02/2023 8019963,616.92Regular 0.00 10/23/2023 Invoice 11/02/2023 DANCE FLOOR FOR COMMUNITY CENTER 3,616.920.00 10335 SOUTHERN CALIFORNIA EDISON 11/02/2023 80199714,813.52Regular 0.00 3725 10/17/2023 Invoice 11/02/2023 PARK UTILITIES OCT 5,244.830.00 5025 10/16/2023 Invoice 11/02/2023 TRAFFIC SIGNAL UTILITIES SEP 9,568.690.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS11/02/2023 801998100.21Regular 0.00 100598 Invoice 11/02/2023 BUSINESS CARDS OCT R REYES 100.210.00 10366 THOMAS J O CONNELL 11/02/2023 8019995,430.61Regular 0.00 INV-2023-188 Invoice 11/02/2023 REPAIR PARKING LOT LIGHTS SEP HEROES … 2,400.140.00 INV-2023-189 Invoice 11/02/2023 RELOCATE OUTLET BOX SEP HEROES PARK 226.200.00 INV-2023-190 Invoice 11/02/2023 REPLACE FIELD #2 ELECTRIC OUTLETS SEP … 226.200.00 INV-2023-193 Invoice 11/02/2023 RETROFIT WALKWAY LIGHTS SEP HEROES … 1,710.260.00 INV-2023-194 Invoice 11/02/2023 REPAIR TENNIS COURT LIGHTS SEP MOUN… 555.860.00 INV-2023-195 Invoice 11/02/2023 INSTALL CIRCUIT BREAKERS SEP EL TORO … 311.950.00 10649 TOLL BROS INC 11/02/2023 802000319,832.18Regular 0.00 RESB-03-23-59472 Invoice 11/02/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-03-23-59473 Invoice 11/02/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-03-23-59474 Invoice 11/02/2023 REFUND C&D DEPOSIT 9,516.690.00 RESB-03-23-59475 Invoice 11/02/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-03-23-59476 Invoice 11/02/2023 REFUND C&D DEPOSIT 9,965.880.00 RESB-09-22-56781 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-09-22-56782 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-09-22-56783 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-09-22-56784 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-10-22-57281 Invoice 11/02/2023 REFUND C&D DEPOSIT 6,439.320.00 RESB-10-22-57282 Invoice 11/02/2023 REFUND C&D DEPOSIT 6,439.320.00 RESB-10-22-57283 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,415.820.00 RESB-10-22-57284 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,883.000.00 RESB-10-22-57286 Invoice 11/02/2023 REFUND C&D DEPOSIT 9,360.000.00 RESB-10-22-57287 Invoice 11/02/2023 REFUND C&D DEPOSIT 9,360.000.00 RESB-10-22-57288 Invoice 11/02/2023 REFUND C&D DEPOSIT 9,519.000.00 RESB-12-22-58074 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,583.220.00 RESB-12-22-58075 Invoice 11/02/2023 REFUND C&D DEPOSIT 6,804.810.00 RESB-12-22-58076 Invoice 11/02/2023 REFUND C&D DEPOSIT 6,804.810.00 Item: 6
28 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 4 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount RESB-12-22-58077 Invoice 11/02/2023 REFUND C&D DEPOSIT 6,804.810.00 RESB-12-22-58079 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,368.390.00 RESB-12-22-58080 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,368.390.00 RESB-12-22-58081 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,368.390.00 RESB-12-22-58082 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,368.390.00 RESB-12-22-58257 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,286.300.00 RESB-12-22-58258 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,286.300.00 RESB-12-22-58259 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-12-22-58260 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-12-22-58261 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-12-22-58262 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,679.690.00 RESB-12-22-58264 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,679.690.00 RESB-12-22-58323 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-12-22-58324 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-12-22-58325 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-12-22-58326 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,502.310.00 RESB-12-22-58327 Invoice 11/02/2023 REFUND C&D DEPOSIT 8,492.760.00 RESB-12-22-58328 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,611.120.00 RESB-12-22-58329 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,611.120.00 RESB-12-22-58330 Invoice 11/02/2023 REFUND C&D DEPOSIT 7,611.120.00 10406 WALLACE & ASSOCIATES 11/02/2023 8020025,499.00Regular 0.00 19859 Invoice 11/02/2023 CA/CI ADA RAMPS PHASE 13 SEP 1,914.000.00 19860 Invoice 11/02/2023 CA/CI PORTOLA PARK LIGHTING SEP 3,585.000.00 10408 WESTAMERICA COMMUNICATIONS 11/02/2023 8020032,104.57Regular 0.00 359231 Invoice 11/02/2023 MEADOWS MEETING SIGNS 517.200.00 359328 Invoice 11/02/2023 MEADOWS POSTCARDS 794.370.00
359397 Invoice 11/02/2023 VINTAGE PARK POSTCARDS 793.000.00 10887 IRVINE SUBARU 11/02/2023 80200445,479.93Regular 0.00 44157 Invoice 11/02/2023 2024 Subaru Outback VIN 46300 45,479.930.00 10886 SANTA MARGARITA FORD 11/02/2023 80200529,699.94Regular 0.00 231555 Invoice 11/02/2023 2023 Ford Maverick VIN 82169 29,699.940.00 10886 SANTA MARGARITA FORD 11/02/2023 80200629,699.94Regular 0.00 231636 Invoice 11/02/2023 2023 Ford Maverick VIN 83212 29,699.940.00 10886 SANTA MARGARITA FORD 11/02/2023 80200729,699.94Regular 0.00 231672 Invoice 11/02/2023 2023 Ford Maverick VIN 82184 29,699.940.00 10886 SANTA MARGARITA FORD 11/02/2023 80200829,699.94Regular 0.00 231554 Invoice 11/02/2023 2023 Ford Maverick VIN 82191 29,699.940.00 10001 ABTECH TECHNOLOGIES INC 11/09/2023 80200931,584.22Regular 0.00 2308042-IN Invoice 11/09/2023 IT MANAGED SERVICES - EXTRA WORK AUG 1,600.000.00 2309050-IN Invoice 11/09/2023 ADOBE ALL-APPS CREATIVE CLOUD FOR C.… 760.720.00 W204507-IN Invoice 11/09/2023 IT MANAGED SERVICES NOV 29,223.500.00 10017 ALL CITY MANAGEMENT 11/09/2023 80201020,005.44Regular 0.00 88424 Invoice 11/09/2023 CROSSING GUARD SERVICES 10/01 - 10/14 20,005.440.00 10026 AMERICAN FIDELITY ASSURANCE CO 11/09/2023 802011505.18Regular 0.00 D649043 Invoice 11/09/2023 OPTIONAL INSURANCE OCTOBER 2023 505.180.00 10028 AMERINAT 11/09/2023 8020121,000.00Regular 0.00
LPM-23-002328 Invoice 11/09/2023 REHAB MONTHLY FEES SEP 2023 1,000.000.00 10028 AMERINAT 11/09/2023 802013955.00Regular 0.00
LPM-23-002064 Invoice 11/09/2023 REHAB MONTHLY FEES AUG 2023 955.000.00 10028 AMERINAT 11/09/2023 802014865.00Regular 0.00
Item: 6
29 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 5 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount LPM-23-001800 Invoice 11/09/2023 REHAB MONTHLY FEES JUL 2023 865.000.00 10037 AQUABIO ENVIRONMENTAL 11/09/2023 8020152,502.00Regular 0.00 101791 Invoice 11/09/2023 REPLACE FOUNTAIN MOTOR AUG VETERA… 2,502.000.00 10043 AT&T 11/09/2023 8020161,287.10Regular 0.00
3944 4134113804 Invoice 11/09/2023 INTERNET SERVICE 10/11 - 11/10 CIVIC CE… 1,287.100.00 10047 AWARD CREATIONS 11/09/2023 80201720.11Regular 0.00 2023-1060 Invoice 11/09/2023 NAME BADGE(L HERRIN) 20.110.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 11/09/2023 802018222,642.29Regular 0.00 8576805 Invoice 11/09/2023 MONTHLY MAINTENANCE SEP SPORTS PA… 81,146.130.00 8620801 Invoice 11/09/2023 MONTHLY MAINTENANCE OCT LFSP 56,725.030.00 8620802 Invoice 11/09/2023 MONTHLY MAINTENANCE OCT SPORTS PA… 81,146.130.00 8620812 Invoice 11/09/2023 MONTHLY MAINTENANCE OCT CIVIC CENT… 3,625.000.00 10074 CALIFORNIA STATE DISBURSEMENT 11/09/2023 802019147.70Regular 0.00 10/27/2023 Invoice 11/09/2023 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 11/09/2023 802020238.85Regular 0.00 15114333 Invoice 11/09/2023 EE CONT PPE 11/10/2023 238.850.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 11/09/2023 802021206.50Regular 0.00 10/27/2023 Invoice 11/09/2023 EE CONT PPE 10/27/2023 206.500.00 THB004967 CONNOR MUSLER 11/09/2023 802022527.74Regular 0.00 09/16/23-09/19/… Invoice 11/09/2023 CA APA 2023 CONFERENCE 527.740.00 10104 CONVERGINT TECHNOLOGIES LLC 11/09/2023 8020233,004.83Regular 0.00 IN00109446 Invoice 11/09/2023 CCTV MONTHLY MAINTENANCE OCT 3,004.830.00 10108 COUNTY OF ORANGE 11/09/2023 802024204.25Regular 0.00 Z2444487 Invoice 11/09/2023 SANTIAGO CANYON K-RAILS OCT 204.250.00 10109 COUNTY OF ORANGE TREASURER TAX 11/09/2023 8020251,837,227.64Regular 0.00 PW240185 Invoice 11/09/2023 NPDES ANNUAL COST SHARE FY 2023-2024 205,547.290.00 SH 66835 Invoice 11/09/2023 LAW ENFORCEMENT NOV 1,631,680.350.00 10113 CROWN FACILITY SOLUTIONS 11/09/2023 8020261,446.40Regular 0.00 2362 Invoice 11/09/2023 JANITORIAL SERVICES BASEBALL TOURNA… 218.320.00 2544 Invoice 11/09/2023 JANITORIAL SERVICES COMM CTR PERMIT… 859.590.00 2545 Invoice 11/09/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 10126 DIVISION OF THE STATE ARCHITECT 11/09/2023 802027178.40Regular 0.00 3RD Q 2023 Invoice 11/09/2023 DISABILITY ACCESS & ED FEE QUARTERLY … 178.400.00 10165 FRANCHISE TAX BOARD 11/09/2023 802028100.00Regular 0.00 10/27/2023 Invoice 11/09/2023 CASE 572751014 PPE 10/27/2023 100.000.00 10177 GUARDIAN 11/09/2023 8020298,338.54Regular 0.00
23-11 Invoice 11/09/2023 DENTAL INSURANCE PREMIUM NOVEMBE… 8,338.540.00 10178 HABITAT RESTORATION SCIENCES 11/09/2023 8020301,500.00Regular 0.00 13143 Invoice 11/09/2023 SLOPE LANDSCAPE / MITIGATION SEP CIVI… 1,500.000.00 10181 HDL COREN & CONE 11/09/2023 8020315,312.50Regular 0.00 SIN032886 Invoice 11/09/2023 2ND QTR 23/24 CONTRACT SERVICES - PR… 5,312.500.00 10186 ICF JONES & STOKES INC 11/09/2023 802032809.59Regular 0.00 INV-00000077307 Invoice 11/09/2023 MITIGATION MONITORING SEP CIVIC CEN… 809.590.00 10454 INNOVATIVE CLEANING SERVICES INC 11/09/2023 80203332,383.63Regular 0.00 28448 Invoice 11/09/2023 MONTHLY JANITORIAL SERVICES OCT CIVIC… 32,383.630.00 10194 INTERWEST CONSULTING 11/09/2023 802034158,123.34Regular 0.00 Item: 6
30 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 91445 Invoice 11/09/2023 BUILDING & SAFETY SERVICES SEP 158,123.340.00 10195 IP VIDEO SPECIALISTS 11/09/2023 802035199.00Regular 0.00 6814 Invoice 11/09/2023 VIDEO STREAMING SERVICE DEC SKATE P… 199.000.00 10881 JAIME RAMOS 11/09/2023 802036411.30Regular 0.00
2002643.021 Invoice 11/09/2023 REFUND PERMIT 6385 411.300.00 THB004886 JOHNCARLO MEZA 11/09/2023 802037672.24Regular 0.00 11/1/23-11/3/23 Invoice 11/09/2023 MMASC ANNUAL CONFERENCE 2023 672.240.00 10474 JONATHAN L DAUTRICH JR EDISON PUZZLE LABS LLC11/09/2023 8020381,250.00Regular 0.00 000206 Invoice 11/09/2023 SPOOKTACULAR 10/28 1,250.000.00 10226 L & M AUTOMOTIVE 11/09/2023 8020391,177.20Regular 0.00 52859 Invoice 11/09/2023 VEHICLE MAINTENANCE OCT 2008 CHEVY … 1,177.200.00 10883 MARIE KNIGHT 11/09/2023 8020404,050.00Regular 0.00 323 Invoice 11/09/2023 WORKSHOP FACILITATOR/TEAM ASSESSM… 4,050.000.00 10882 MARK ZAKY 11/09/2023 80204142.24Regular 0.00
UP 02-23-5601 Invoice 11/09/2023 REFUND USE PERMIT DEPOSIT 42.240.00 10468 MISSIONSQUARE 11/09/2023 80204211,719.87Regular 0.00 10/27/2023 Invoice 11/09/2023 EE PAID DEFERRED COMP ACCT 303669 P… 11,719.870.00 10577 ORANGE COUNTY ASSOCIATION OF HEALTH UNDERWRITERS11/09/2023 802043200.00Regular 0.00 2002644.021 Invoice 11/09/2023 REFUND PERMIT 6970 200.000.00 10888 ORANGE COUNTY DEPARTMENT OF EDUCATION 11/09/2023 802044300.00Regular 0.00 2002645.021 Invoice 11/09/2023 REFUND PERMIT 6919 300.000.00 10305 RANCHO VIEJO II HOA 11/09/2023 8020451,008.00Regular 0.00 22702 11/01/2023 Invoice 11/09/2023 22702 MADRID HOA PAYMENT DEC PTM-… 504.000.00 22706 11/1/2023 Invoice 11/09/2023 22706 MADRID HOA PAYMENT DEC PTM-… 504.000.00 10611 SCOTT VOIGTS 11/09/2023 802046367.80Regular 0.00
09/20/23-09/22/… Invoice 11/09/2023 LEAGUE OF CA CITIES SEPT 2023 367.800.00 THB004894 SEAN MCGOVERN 11/09/2023 802047564.42Regular 0.00 09/20/23-09/22/… Invoice 11/09/2023 MMASC ANNUAL CONF 2023 564.420.00 10330 SOFTCHOICE CORPORATION 11/09/2023 8020482,058.65Regular 0.00 91178446 Invoice 11/09/2023 MS OFFICE DESKTOP LICENSES (5) 2,058.650.00 10334 SOUTH COUNTY PLUMBING INC 11/09/2023 802049405.00Regular 0.00 25017 Invoice 11/09/2023 RESTROOM REPAIRS BASEBALL FIELD JUL L… 405.000.00 10335 SOUTHERN CALIFORNIA EDISON 11/09/2023 8020501,471.45Regular 0.00 6551 10/24/2023 Invoice 11/09/2023 PARK UTILITIES OCT 1,471.450.00 10391 US BANK PARS 11/09/2023 8020512,289.07Regular 0.00 10/27/2023 Invoice 11/09/2023 PARS CONT PPE 10/27/2023 2,289.070.00 10392 US DEPT OF TREASURY 11/09/2023 802052929.00Regular 0.00 10/27/2023 Invoice 11/09/2023 AGENCY TRACKING NO WG2122418 929.000.00 10398 VERIZON WIRELESS 11/09/2023 8020531,640.25Regular 0.00 9946720782 Invoice 11/09/2023 CELLULAR PHONE & DATA SERVICE 9/13 - … 1,640.250.00 10899 A TOUCH OF LOVE WORKS 11/16/2023 802054650.00Regular 0.00 2002658.021 Invoice 11/16/2023 REFUND PERMIT 6117 650.000.00 10001 ABTECH TECHNOLOGIES INC 11/16/2023 802055191.31Regular 0.00 2310059-IN Invoice 11/16/2023 REPLACEMENT UPS BATTERY 191.310.00 10876 AC ROOFING 11/16/2023 80205636.00Regular 0.00
Item: 6
31 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount RESB-09-23-6178… Invoice 11/16/2023 2ND PARTIAL REFUND - CANCELLED PERM… 36.000.00 10878 ACRISURE BENEFIT CENTER LLC 11/16/2023 802057165.00Regular 0.00 161405 Invoice 11/16/2023 COBRA ADMINISTRATIVE FEES AUG 55.000.00 162644 Invoice 11/16/2023 COBRA ADMINISTRATIVE FEES SEP 55.000.00 163899 Invoice 11/16/2023 COBRA ADMINISTRATIVE FEES OCT 55.000.00 10006 ADT SECURITY SERVICES 11/16/2023 80205864.47Regular 0.00 1025356036 Invoice 11/16/2023 SECURITY MONITORING 11/19 - 12/18 SK… 64.470.00 10009 AGE WELL SENIOR SERVICES 11/16/2023 8020591,875.00Regular 0.00 JUL - SEP 2023 Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR 1,875.000.00 10017 ALL CITY MANAGEMENT 11/16/2023 80206020,092.80Regular 0.00 88778 Invoice 11/16/2023 CROSSING GUARD SERVICES 10/15 - 10/28 20,092.800.00 10021 ALLURE PEST MANAGEMENT INC 11/16/2023 802061450.00Regular 0.00 103003 Invoice 11/16/2023 BEE/WASP TREATMENT OCT SERRANO RD… 150.000.00 103004 Invoice 11/16/2023 BEE/WASP TREATMENT OCT ARBOR WAY/… 150.000.00 103009 Invoice 11/16/2023 BEE/WASP TREATMENT OCT TRABUCO/TR… 150.000.00 10022 ALZHEIMER S ORANGE COUNTY 11/16/2023 8020621,250.00Regular 0.00 1ST QTR 2024 Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR SO CO ADUL… 1,250.000.00 10028 AMERINAT 11/16/2023 802063501.00Regular 0.00
FS-5738 Invoice 11/16/2023 REHAB MONTHLY FEES OCT 2023 BURLEW 501.000.00 10873 ARAKELIAN ENTERPRISES INC 11/16/2023 80206456,467.82Regular 0.00 15422376 Invoice 11/16/2023 STREET SWEEPING SEP 56,467.820.00 10038 ARCADIAN BANK 11/16/2023 8020657,000.00Regular 0.00 ONTIVEROS 11/0… Invoice 11/16/2023 REHAB LOAN ONTIVEROS 7,000.000.00 10042 ASSURED TELEMATICS INC 11/16/2023 802066291.00Regular 0.00 116040 Invoice 11/16/2023 FLEET GPS UNITS OCT 291.000.00 10047 AWARD CREATIONS 11/16/2023 802067165.58Regular 0.00 2023-1057 Invoice 11/16/2023 NAME BADGES - TPC COMMISSIONERS, P… 165.580.00 10052 BEAR ELECTRICAL SOLUTIONS INC 11/16/2023 80206826,898.50Regular 0.00 20426 Invoice 11/16/2023 TRAFFIC SIGNAL MAINTENANCE RESPONSE… 15,975.000.00 20427 Invoice 11/16/2023 TRAFFIC SIGNAL MAINT SVCS - RESPONSE … 3,210.000.00 20428 Invoice 11/16/2023 TRAFFIC SIGNAL MAINTENANCE ROUTINE … 7,713.500.00 10055 BEST BEST & KRIEGER LLP 11/16/2023 80206953,268.09Regular 0.00 23-09 Invoice 11/16/2023 LEGAL SERVICES SEP 53,268.090.00 10502 BKF ENGINEERS 11/16/2023 80207030,659.30Regular 0.00 23091223 Invoice 11/16/2023 LOS ALISOS/MUIRLANDS 2ND LEFT TURNS… 21,575.000.00 23101209 Invoice 11/16/2023 LOS ALISOS/MUIRLANDS 2ND LEFT TURNS… 9,084.300.00 10069 CALIFORNIA BUILDING STANDARDS 11/16/2023 802071988.20Regular 0.00 11/02/2023 Invoice 11/16/2023 GREEN FEES (BSASRF) JUL - SEP 2023 988.200.00 10081 CAMINO HEALTH CENTER 11/16/2023 8020723,750.00Regular 0.00 1ST Q 2024 IPC Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR INDIGENT P… 3,750.000.00 10523 CLIFTONLARSONALLEN LLP 11/16/2023 80207327,510.00Regular 0.00 3952966 Invoice 11/16/2023 INTERIM BILLING AUDIT, AQMD, HOUSE A… 27,510.000.00 10099 CLIPA LLC 11/16/2023 8020745,861.00Regular 0.00
110923 Invoice 11/16/2023 INSTALL & REMOVE SEASONAL DECOR 5,861.000.00 10107 COSTAR REALTY INFORMATION INC 11/16/2023 802075395.82Regular 0.00 120476702 Invoice 11/16/2023 COMMERCIAL PROPERTIES NOW (BACK E… 395.820.00 Item: 6
32 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10108 COUNTY OF ORANGE 11/16/2023 80207634,440.00Regular 0.00 JUL - SEP 2023 Invoice 11/16/2023 SANTIAGO CANYON ROAD FEES JUL - SEP … 34,440.000.00 10109 COUNTY OF ORANGE TREASURER TAX 11/16/2023 8020773,149.00Regular 0.00 SH 66863 Invoice 11/16/2023 AFIS FINGERPRINTS NOV 3,149.000.00 10110 COX COMMUNICATIONS 11/16/2023 8020782,343.25Regular 0.00 3601 11/01/2023 Invoice 11/16/2023 TELECOM SERVICES & PEG BROADCAST N… 2,285.730.00 6701 10/28/2023 Invoice 11/16/2023 CABLE SERVICES 10/27 - 11/26 57.520.00 10113 CROWN FACILITY SOLUTIONS 11/16/2023 8020798,813.47Regular 0.00 2546 Invoice 11/16/2023 JANITORIAL SERVICES PAC PERMIT R5651 … 413.600.00 2569 Invoice 11/16/2023 JANITORIAL SERVICES NOV LFSP 5,485.000.00 2640 Invoice 11/16/2023 JANITORIAL SERVICES PAC PERMIT R6907 … 413.600.00 2643 Invoice 11/16/2023 JANITORIAL SERVICES COMM CTR PERMIT… 729.590.00 2644 Invoice 11/16/2023 JANITORIAL SERVICES COMM CTR PERMIT… 587.190.00 2645 Invoice 11/16/2023 JANITORIAL SERVICES COMM CTR PERMIT… 770.890.00 2646 Invoice 11/16/2023 JANITORIAL SERVICES PAC PERMIT R5673 … 413.600.00 10892 CYBER74 LLC 11/16/2023 80208044,565.00Regular 0.00 2295 Invoice 11/16/2023 CYBER SECURITY ASSESSMENT 23,388.900.00 2296 Invoice 11/16/2023 CYBER SECURITY ASSESSMENT 21,176.100.00 10121 DEPARTMENT OF CONSERVATION 11/16/2023 8020813,278.75Regular 0.00 11/02/2023 Invoice 11/16/2023 STRONG MOTION INSTRUMENTATION JUL … 3,278.750.00 10123 DEWEY PEST CONTROL 11/16/2023 80208275.00Regular 0.00 16290597 Invoice 11/16/2023 MONTHLY PEST CONTROL NOV SKATEPARK 40.000.00 16290599 Invoice 11/16/2023 MONTHLY PEST CONTROL NOV HEROES P… 35.000.00 10420 DIAMOND CONSTRUCTION & DESIGN 11/16/2023 80208361,178.46Regular 0.00 PROG PAYMENT … Invoice 11/16/2023 PARK RENO AUG 2023 VINTAGE PARK 61,178.460.00 10896 DIANE ROSENBERG 11/16/2023 802084427.60Regular 0.00 2002647.021 Invoice 11/16/2023 REFUND PERMIT 6214 427.600.00 10143 ERIC WINTER 11/16/2023 8020851,629.56Regular 0.00 6049 Invoice 11/16/2023 AV SERVICES FOR CITY COUNCIL 9/05 & 9/… 814.780.00 6050 Invoice 11/16/2023 AV SERVICES FOR CITY COUNCIL 10/3 & 10… 814.780.00 10151 FAIR HOUSING COUNCIL OF OC 11/16/2023 8020861,875.00Regular 0.00 1ST QTR 2024 CD… Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR LF FHC ED &… 1,875.000.00 10152 FAMILIES FORWARD 11/16/2023 8020873,661.56Regular 0.00 CDBG 1ST Q 2024…Invoice 11/16/2023 CDBG 1ST Q 2024 HOMELESS HOUSING S… 3,661.560.00 10153 FAMILY ASSISTANCE MINISTRIES 11/16/2023 8020881,572.36Regular 0.00 CDBG 1ST QTR 2… Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR 1,572.360.00 10496 GEOGRAPHICS 11/16/2023 8020894,827.25Regular 0.00 23-23455 Invoice 11/16/2023 LEAFLET LAYOUT DESIGN WINTER 2024 4,827.250.00 10170 GMU GEOTECHNICAL INC 11/16/2023 8020904,943.75Regular 0.00 64707 Invoice 11/16/2023 EL TORO/PORTOLA INTERSECT (TRENCH FA… 4,943.750.00 10197 IRVINE RANCH WATER DISTRICT 11/16/2023 80209165,697.29Regular 0.00 23-09 Invoice 11/16/2023 WATER SERVICES SEP LFSP, MPS, PARKS 65,697.290.00 10203 JAMEY CLARK INC 11/16/2023 802092356.68Regular 0.00 74490 Invoice 11/16/2023 RESTROOM PLUMBING OCT BORREGO PA… 356.680.00 THB001579 JENNIFER WEISS 11/16/2023 802093159.82Regular 0.00 OCT 2023 Invoice 11/16/2023 EXP REIMB MILEAGE ECS TRAINING TEME… 159.820.00 10898 JUAN RODRIGUEZ 11/16/2023 802094450.00Regular 0.00 Item: 6
33 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2002656.021 Invoice 11/16/2023 REFUND PERMIT 6277 450.000.00 10223 KONICA MINOLTA BUSINESS 11/16/2023 8020951,075.38Regular 0.00 290196940 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT 2B 12.340.00 290196942 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT SE… 190.110.00 290196944 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT 1A 323.580.00 290197042 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT BL… 179.030.00 290197332 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT CIT… 84.560.00 290197335 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT 2A 205.230.00 290197407 Invoice 11/16/2023 COPIER MONTHLY MAINTENANCE OCT SP… 80.530.00 10224 KONICA MINOLTA PREMIER FINANCE 11/16/2023 8020961,011.43Regular 0.00 81259157 Invoice 11/16/2023 COPIER LEASE 11/08 - 12/07 1,011.430.00 10487 KPFF INC 11/16/2023 802097717.50Regular 0.00
490671 Invoice 11/16/2023 PATIO TRELLIS SEP SENIOR CENTER 717.500.00 10229 LAKE FOREST EXPRESS WASH 11/16/2023 80209815.00Regular 0.00 1102 Invoice 11/16/2023 VEHICLE WASH OCT 15.000.00
10235 LOOPNET 11/16/2023 802099356.00Regular 0.00
118494605-1 Invoice 11/16/2023 COMMERCIAL PROPERTIES NOW (FRONT … 356.000.00 10236 LSA ASSOCIATES INC 11/16/2023 80210013,800.00Regular 0.00 189777 Invoice 11/16/2023 ENVRMNTL CNSLTNG SVCS UP 06-21-5438… 10,238.750.00 190500 Invoice 11/16/2023 ENVIRONMENTAL CONSULTING SERVICES… 790.000.00 190501 Invoice 11/16/2023 ENVRMNTL CNSLTNG SVCS UP 06-21-5438… 2,771.250.00 10249 MIKE LINARES INC 11/16/2023 80210112,050.92Regular 0.00 23-24-1 Invoice 11/16/2023 CDBG & CDBG-CV CONSULTING NOV 2,377.760.00 23-24-2 Invoice 11/16/2023 CDBG & CDBG-CV CONSULTING NOV 6,106.520.00 23-24-3 Invoice 11/16/2023 CDBG & CDBG-CV CONSULTING NOV 3,566.640.00 10250 MONOGRAM MAGIC 11/16/2023 8021021,494.73Regular 0.00 11139 Invoice 11/16/2023 UNIFORMS OCSD MEZA, REYES 43.510.00 11155 Invoice 11/16/2023 UNIFORM - STARS DURHAM 148.410.00 11186 Invoice 11/16/2023 CAPS & BAGS FOR OCSD AUG REYES, MEL… 164.970.00 11331 Invoice 11/16/2023 STARS UNIFORMS LIMBERG 131.840.00 11746 Invoice 11/16/2023 LOGO POLO SHIRTS L. NATIONALESTA OCT 124.580.00 11822 Invoice 11/16/2023 STAFF SHIRTS 138.440.00
11879 Invoice 11/16/2023 UNIFORMS CLUBHOUSE STAFF 742.980.00 10265 NIEVES LANDSCAPE INC 11/16/2023 802103215,435.58Regular 0.00 75642 Invoice 11/16/2023 MONTHLY MAINT & JANITORIAL OCT PASS… 73,736.270.00 75643 Invoice 11/16/2023 MONTHLY MAINTENANCE OCT MP, SLOPES 87,261.670.00 75883 Invoice 11/16/2023 INSTALL PLANT MATERIAL OCT VETERANS … 5,850.000.00 75884 Invoice 11/16/2023 IRRIG REPAIRS SEP PEBBLE CRK, MTN VIEW… 7,006.500.00 75885 Invoice 11/16/2023 RMV TREES/INSTALL PLANT MATERIAL SEP… 2,700.000.00 75886 Invoice 11/16/2023 IRRIG REPAIRS SEP NATURE/VINTAGE/DA… 2,980.000.00 75887 Invoice 11/16/2023 IRRIG REPAIRS SEP ALTON/RANCHWOOD/… 1,945.000.00 75888 Invoice 11/16/2023 IRRIGATION REPAIRS SEP VETERANS/DARR… 3,130.750.00 75889 Invoice 11/16/2023 EXPAND THE FOREST TREE PLNTGS OCT C… 644.000.00 75890 Invoice 11/16/2023 IRRIGATION REPAIRS OCT EL TORO/MTN V… 4,519.000.00 75891 Invoice 11/16/2023 IRRIGATION REPAIRS OCT VETERANS PARK 2,005.220.00 75892 Invoice 11/16/2023 ETF TREE PLNTGS OCT RNCHO SERRANO/… 276.000.00 75893 Invoice 11/16/2023 IRRIGATION REPAIRS OCT SERRANO/SILVE… 180.500.00 75894 Invoice 11/16/2023 IRRIGATION REPAIRS SEP EL TORO RD/SU… 152.500.00 75911 Invoice 11/16/2023 INSTALL PLANT MATERIAL OCT JERONIMO… 1,450.000.00 75912 Invoice 11/16/2023 INSTALL PLANT MAT OCT TOLEDO/MICHI… 1,540.000.00 75913 Invoice 11/16/2023 INSTALL PLANT MATERIAL OCT RIDGE RO… 6,750.000.00 75914 Invoice 11/16/2023 INSTALL PLANT MATL OCT ROCKFLD/LOS A… 5,350.000.00 75915 Invoice 11/16/2023 INSTALL PLANT MATERIAL OCT ALTON/M… 3,100.000.00 75916 Invoice 11/16/2023 INSTALL PLANT MATERIAL OCT BAKE PKWY 300.000.00 Item: 6
34 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 75917 Invoice 11/16/2023 INSTALL PLANT MATERIAL OCT EL TORO/… 2,750.000.00 75918 Invoice 11/16/2023 INSTALL PLANT MATERIAL SEP RIDGE ROU… 568.000.00 75919 Invoice 11/16/2023 IRRIGATION REPAIRS OCT JERONIMO/LAKE… 240.680.00 75920 Invoice 11/16/2023 IRRIG REPRS OCT TOLEDO/JERONIMO/MU… 999.490.00 10287 PITNEY BOWES INC 11/16/2023 802104899.21Regular 0.00 3106360436 Invoice 11/16/2023 POSTAGE METER LEASE 8/28 - 11/27 899.210.00 10311 RICK ENGINEERING COMPANY 11/16/2023 80210512,792.98Regular 0.00 0098002 Invoice 11/16/2023 BAKE TOLEDO WIDENING IMP SEP 4,360.890.00 0098003 Invoice 11/16/2023 LOS ALISOS/ROCKFIELD IMP SEP 8,432.090.00 10316 ROSENOW SPEVACEK GROUP INC 11/16/2023 80210614,175.00Regular 0.00 I010891 Invoice 11/16/2023 AFFORDABLE HOUSING CONSULTING SEP 9,812.500.00 I011078 Invoice 11/16/2023 AFFORDABLE HOUSING CONSULTING OCT 4,362.500.00 10893 SITEONE LANDSCAPE SUPPLY HOLDING LLC 11/16/2023 802107712.65Regular 0.00 134523168-001 Invoice 11/16/2023 TURF PAINT FOR BASEBALL FIELDS LFSP 712.650.00 10889 SMARTLINK LLC 11/16/2023 8021083,296.93Regular 0.00 UP 08-22-5556 Invoice 11/16/2023 REFUND USE PERMIT DEPOSIT 3,296.930.00 10329 SO CAL INDUSTRIES 11/16/2023 802109114.28Regular 0.00 658979 Invoice 11/16/2023 PORTALET RENTALS 10/31 - 11/27 114.280.00 10333 SOUTH COUNTY OUTREACH 11/16/2023 8021104,982.00Regular 0.00 1ST Q 2024 HH Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR HUNGER & … 4,982.000.00 10335 SOUTHERN CALIFORNIA EDISON 11/16/2023 802111242.56Regular 0.00 1549 11/01/2023 Invoice 11/16/2023 PORTOLA PARK UTILITIES OCT 167.760.00 5146 11/01/2023 Invoice 11/16/2023 STREET LIGHT UTILITIES OCT CIVIC CENTER 74.800.00 10890 STERLING CONSULTING ENGINEERS 11/16/2023 802112519.00Regular 0.00 ADU 09-23-61554 Invoice 11/16/2023 REFUND ADU PERMIT DEPOSIT 519.000.00 10895 STORM WATER INNOVATIVE SOLUTIONS INC 11/16/2023 8021133,800.00Regular 0.00 1588 Invoice 11/16/2023 STORM WATER MAINTENANCE NOV POR… 3,800.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS11/16/2023 80211470.04Regular 0.00 100692 Invoice 11/16/2023 BUSINESS CARDS (RUELAS) 70.040.00 10901 SUN RUN 11/16/2023 802115327.12Regular 0.00
RESB-10-23-61920 Invoice 11/16/2023 REFUND CANCELLED PERMIT 327.120.00 10345 SUPER BIRTHDAY INC 11/16/2023 8021161,650.00Regular 0.00 29312 Invoice 11/16/2023 MINI EXPRESS TRAIN 12/9 - REMAINDER O… 825.000.00 29313 Invoice 11/16/2023 MINI EXPRESS TRAIN - REMAINDER OF PA… 825.000.00 10347 SUPERIOR PROPERTY SERVICES INC 11/16/2023 8021179,413.33Regular 0.00 17938 Invoice 11/16/2023 PRESSURE WASH, STEAM CLEAN, GRAFFITI… 9,413.330.00 10353 TAIT & ASSOCIATES INC 11/16/2023 80211861,987.68Regular 0.00 158825 Invoice 11/16/2023 BAKE PKWY RESURFACING AUG 805.000.00 158826 Invoice 11/16/2023 EL TORO ROAD RAISED MEDIANS JULY 16,560.000.00 158827 Invoice 11/16/2023 EL TORO ROAD RESURFACING JULY 1,840.000.00 159432 Invoice 11/16/2023 JERONIMO/EL TORO WIDENING SEP 394.680.00 159433 Invoice 11/16/2023 EL TORO RAISED MEDIANS SEP 855.000.00 159435 Invoice 11/16/2023 EL TORO ROAD RESURFACING SEP 29,223.000.00 159436 Invoice 11/16/2023 BAKE PKWY RESURFACING SEP 12,310.000.00 10902 TESLA 11/16/2023 802119773.05Regular 0.00
RESB-05-23-60411 Invoice 11/16/2023 REFUND CANCELLED PERMIT 257.380.00 RESB-06-23-60656 Invoice 11/16/2023 REFUND CANCELLED PERMIT 258.390.00 RESB-07-23-61039 Invoice 11/16/2023 REFUND CANCELLED PERMIT 257.280.00 Item: 6
35 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10891 THE DEN LLC 11/16/2023 8021201,471.78Regular 0.00 UP 08-23-5651 Invoice 11/16/2023 REFUND USE PERMIT DEPOSIT 1,471.780.00 10365 THERESA DOBBS 11/16/2023 8021213,150.00Regular 0.00 11/05/2023 Invoice 11/16/2023 CONSULTING SERVICES OCT 3,150.000.00 10366 THOMAS J O CONNELL 11/16/2023 8021221,357.20Regular 0.00 INV-2023-191 Invoice 11/16/2023 REPAIR WALKWAY LIGHTS SEP EL TORO P… 339.300.00 INV-2023-196 Invoice 11/16/2023 EL TORO RD HOLIDAY LIGHT OUTLETS OCT… 301.600.00 INV-2023-197 Invoice 11/16/2023 REPROGRAM BASKETBALL COURT TIMER … 150.800.00 INV-2023-199 Invoice 11/16/2023 REPAIR TENNIS COURT LIGHTING OCT EL … 150.800.00 INV-2023-200 Invoice 11/16/2023 INSTALL PANEL COVER OCT BORREGO PARK 188.500.00 INV-2023-201 Invoice 11/16/2023 REPAIR WALKWAY LIGHTS OCT MOUNTAIN… 226.200.00 10595 TRANSTECH ENGINEERS, INC 11/16/2023 8021231,967.50Regular 0.00 20235326 Invoice 11/16/2023 CACI PATIO COVER SEP SENIOR CENTER 1,967.500.00 10385 UNDERGROUND SERVICE ALERT OF 11/16/2023 802124169.25Regular 0.00 1020230385 Invoice 11/16/2023 UNDERGROUND SERVICES ALERT OCT 169.250.00 10390 US BANK CORPORATE PAYMENT 11/16/2023 80212541,712.68Regular 0.00 4348 2023-10-25 Invoice 11/16/2023 CAL CARD PURCHASES OCTOBER 40,014.920.00 6249 2023-10-25 Invoice 11/16/2023 CAL CARD PURCHASES OCTOBER 1,697.760.00 10403 VOCATIONAL VISIONS INC 11/16/2023 802128825.00Regular 0.00 1ST Q 2024 CDBG…Invoice 11/16/2023 CDBG SUBRECIPIENT 1ST QTR PATHWAYS … 825.000.00 10404 VONAGE BUSINESS 11/16/2023 8021298,570.47Regular 0.00 2275267 Invoice 11/16/2023 VOIP TELEPHONE SERVICE NOV SPORTS P… 544.320.00 2275268 Invoice 11/16/2023 VOIP TELEPHONE SERVICE NOV SKATE PA… 136.630.00 2276470 Invoice 11/16/2023 VOIP TELEPHONE SERVICE NOV CIVIC CEN… 7,889.520.00 10405 VOYAGER FLEET SYSTEMS INC 11/16/2023 8021302,793.55Regular 0.00 8690611272343 Invoice 11/16/2023 CITY VEHICLE FUEL OCT 2,793.550.00 10897 YANFANG LIU 11/16/2023 802131109.00Regular 0.00
2002652.021 Invoice 11/16/2023 REFUND SKYHAWKS HOOPSTER TOTS 119… 109.000.00 10913 ABACUS BUSINESS CAPITAL 11/22/2023 8021321,147.61Regular 0.00 11/15/2023 Invoice 11/22/2023 DEPOSIT REFUND IP 05-23-5635 & PCN 05… 1,147.610.00 10025 AMERICAN FIDELITY ASSURANCE 11/22/2023 8021335,231.48Regular 0.00 2222088B Invoice 11/22/2023 MED CARE PPE 09/29/2023 2,615.740.00 2222088D Invoice 11/22/2023 MED DEP CARE PPE 10/13/2023 2,615.740.00 10026 AMERICAN FIDELITY ASSURANCE CO 11/22/2023 802134505.18Regular 0.00 D659046 Invoice 11/22/2023 OPTIONAL INSURANCE NOV 2023 505.180.00 10028 AMERINAT 11/22/2023 802135564.00Regular 0.00
FS-5747 Invoice 11/22/2023 REHAB LOAN FEES - ONTIVEROS 564.000.00 10903 ARB, INC 11/22/2023 80213650.00Regular 0.00
2002664.021 Invoice 11/22/2023 REFUND PERMIT 7227 50.000.00 10039 ARDURRA GROUP INC 11/22/2023 80213793,870.00Regular 0.00 142976 Invoice 11/22/2023 PROFESSIONAL SERVICES OCT 93,870.000.00 10044 AT&T CALNET3 11/22/2023 80213857.28Regular 0.00
157 0000207339… Invoice 11/22/2023 PARK UTILITIES OCT 57.280.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 11/22/2023 80213955,094.20Regular 0.00 8533581 Invoice 11/22/2023 FIELD RENOVATIONS JUL LFSP 14,996.030.00 8533779 Invoice 11/22/2023 FERTILIZER JUL SPORTS PARKS 10,239.810.00 8598502 Invoice 11/22/2023 INSTALL TREES SEP PORTOLA PARK 6,200.000.00 8598505 Invoice 11/22/2023 INSTALL PLANT MATERIAL SEP PORTOLA P… 2,610.000.00 Item: 6
36 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 8621978 Invoice 11/22/2023 INSTALL LODGE POLE FENCING SEP PORTO… 21,048.360.00 10074 CALIFORNIA STATE DISBURSEMENT 11/22/2023 802140147.70Regular 0.00 PPE 11/10/2023 Invoice 11/22/2023 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 11/22/2023 802141238.85Regular 0.00 15114464 Invoice 11/22/2023 EE CONT PPE 11/24/2023 238.850.00 10087 CARRIER JOHNSON 11/22/2023 802142587.50Regular 0.00 40602 Invoice 11/22/2023 SENIOR CENTER PATIO OCT 587.500.00 10091 CHARLES ABBOTT ASSOCIATES INC 11/22/2023 802143165,847.90Regular 0.00 66569 Invoice 11/22/2023 STREET MAINT, CATCH BASIN CLEANING … 165,847.900.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 11/22/2023 802144210.00Regular 0.00 11/10/2023 Invoice 11/22/2023 EE CONT PPE 11/10/2023 210.000.00 10109 COUNTY OF ORANGE TREASURER TAX 11/22/2023 80214511,837.00Regular 0.00 STCS002335 Invoice 11/22/2023 QUARTERLY COST ALLOCATION 800MHZ … 11,837.000.00 10904 CREATIVE KIDS PLAYHOUSE 11/22/2023 802146500.00Regular 0.00 2002665.021 Invoice 11/22/2023 REFUND PERMIT 5673 500.000.00 10113 CROWN FACILITY SOLUTIONS 11/22/2023 8021472,239.69Regular 0.00 2518 Invoice 11/22/2023 JANITORIAL SERVICES PAC PERMIT 5115 1… 413.600.00 2651 Invoice 11/22/2023 JANITORIAL SERVICES COMM CTR LEGIS L… 457.190.00 2656 Invoice 11/22/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2657 Invoice 11/22/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2658 Invoice 11/22/2023 JANITORIAL SERVICES PAC PERMIT 6791 1… 413.600.00 2659 Invoice 11/22/2023 JANITORIAL SERVICES SOFTBALL TOURNEY… 218.320.00 10759 DAKTRONICS INC 11/22/2023 802148573.75Regular 0.00 7060722 Invoice 11/22/2023 TECHNICAL SERVICES BASEBALL SCOREBO… 573.750.00 10905 DARCIE MAGINO 11/22/2023 802149635.00Regular 0.00 2002666.021 Invoice 11/22/2023 REFUND PERMIT 5651 635.000.00 10136 EL TORO HIGH SCHOOL 11/22/2023 8021501,200.00Regular 0.00 11/09/2023 Invoice 11/22/2023 EL TORO HS VOCAL MUSIC PERFORMANCE… 1,200.000.00 10141 EMPLOYMENT DEVELOPMENT DEPT 11/22/2023 8021511,920.00Regular 0.00 L0826054224 Invoice 11/22/2023 UNEMPLOYMENT INSURANCE JUL - SEP 2… 1,920.000.00 10907 ETHAN LIN 11/22/2023 802152200.00Regular 0.00
2002668.021 Invoice 11/22/2023 REFUND PERMIT 6974 200.000.00 10148 EVERBRIDGE INC 11/22/2023 80215314,466.00Regular 0.00 M78647 Invoice 11/22/2023 EMERGENCY NOTIFICATIONS 14,466.000.00 10911 FAITH INDUSTRIES CONSTRUCTION INC 11/22/2023 8021542,160.00Regular 0.00 COMB-04-21-465…Invoice 11/22/2023 REFUND C&D DEPOSIT 2,160.000.00 10165 FRANCHISE TAX BOARD 11/22/2023 802155100.00Regular 0.00 11/10/2023 Invoice 11/22/2023 CASE 572751014 PPE 11/10/2023 100.000.00 10173 GOVERNMENT FINANCE 11/22/2023 802156149.00Regular 0.00 2388177 Invoice 11/22/2023 GFOA SUBSCRIPTION RENEWAL 11/1/23 -… 149.000.00 10179 HARTZOG & CRABILL INC 11/22/2023 80215728,216.36Regular 0.00 23-0981 Invoice 11/22/2023 TRAFFIC ENGINEERING DEVELOPMENT / C… 9,833.520.00 23-0986 Invoice 11/22/2023 TRAFFIC ENGINEERING DEVELOPMENT / C… 10,741.100.00 23-0989 Invoice 11/22/2023 TRAFFIC ENGINEERING DEVELOPMENT / C… 7,641.740.00 10906 JSERRA CATHOLIC HIGH SCHOOL 11/22/2023 802158500.00Regular 0.00 2002667.021 Invoice 11/22/2023 REFUND PERMIT 6791 500.000.00 Item: 6
37 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10495 KONICA MINOLTA 11/22/2023 802159224.93Regular 0.00 43578514 Invoice 11/22/2023 C300I COPIER LEASE COMM CTR DEC 224.930.00 10223 KONICA MINOLTA BUSINESS 11/22/2023 80216034.67Regular 0.00 290272727 Invoice 11/22/2023 COPIER MONTHLY MAINTENANCE OCT C… 34.670.00 10228 LAKE FOREST CHAMBER OF COMMERCE 11/22/2023 8021616,750.00Regular 0.00 Q211072023 Invoice 11/22/2023 CITY CHAMBER CONTRACT 2ND QTR PAY… 6,750.000.00 10236 LSA ASSOCIATES INC 11/22/2023 8021621,020.00Regular 0.00 190754 Invoice 11/22/2023 ENVIRONMENTAL CONSULTING SERVICES… 701.250.00 190755 Invoice 11/22/2023 ENVRNMNTL CNSLTNG SRVCS UP06-21-54… 318.750.00 10910 LUXURY BUILDERS 11/22/2023 802163500.00Regular 0.00 COMB-01-22-517…Invoice 11/22/2023 REFUND C&D DEPOSIT 500.000.00 10241 MASTER WASH INC 11/22/2023 802164350.00Regular 0.00 76184 Invoice 11/22/2023 CITY VEHICLE WASH NOV 350.000.00 10468 MISSIONSQUARE 11/22/2023 80216511,844.66Regular 0.00 11/20/2023 Invoice 11/22/2023 DEFERRED COMP PPE 11/10/2023 ACCT# … 11,844.660.00 THB004892 NICOLE HOUSTON 11/22/2023 802166127.07Regular 0.00 11/14/2023 Invoice 11/22/2023 EXP REIMB MMASC CONF CORONADO CA … 127.070.00 10273 OCCUPATIONAL HEALTH CENTERS 11/22/2023 802167307.00Regular 0.00 80969234 Invoice 11/22/2023 PRE-EMPLOYMENT PHYSICAL & TESTING … 307.000.00 10275 OFFICE DEPOT 11/22/2023 8021682,563.53Regular 0.00 28514594 Invoice 11/22/2023 OPERATING SUPPLIES OCTOBER 2,563.530.00 10289 PLANNING DIRECTORS ASSOC OF OC 11/22/2023 802169100.00Regular 0.00 11/13/2023 Invoice 11/22/2023 HOLIDAY LUNCH REGISTRATION 2023 100.000.00 10719 RINCON CONSULTANTS INC 11/22/2023 8021702,251.50Regular 0.00 52296 Invoice 11/22/2023 NOISE POLICY&STANDARDS UPDATE CON… 2,251.500.00 10329 SO CAL INDUSTRIES 11/22/2023 802171862.00Regular 0.00 659210 Invoice 11/22/2023 PORTALET RENTAL SPOOKTACULAR 10/26 … 862.000.00 10335 SOUTHERN CALIFORNIA EDISON 11/22/2023 802172112,371.19Regular 0.00 3106 11/03/2023 Invoice 11/22/2023 STREET LIGHT UTILITIES OCT 106,392.060.00 8114 11/06/2023 Invoice 11/22/2023 CIVIC CENTER UTILITIES OCT 5,979.130.00 10340 SPECTRUM SPECIALTIES 11/22/2023 802173287.48Regular 0.00 37380 Invoice 11/22/2023 POLO SHIRTS COMMUNITY SERVICE COM… 287.480.00 10908 STATE FARM INSURANCE COMPANIES 11/22/2023 8021743,626.34Regular 0.00 11/13/2023 Invoice 11/22/2023 RETURN CAR INSURANCE PAYMENT FOR C… 3,626.340.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS11/22/2023 80217570.04Regular 0.00 100722 Invoice 11/22/2023 BUSINESS CARDS 70.040.00
10909 SUNRUN INSTALLATION SERVICES INC 11/22/2023 802176990.61Regular 0.00 RESB-10-22-57379 Invoice 11/22/2023 REFUND CANCELLED SOLAR PERMIT 167.560.00 RESB-11-22-57491 Invoice 11/22/2023 REFUND CANCELLED SOLAR PERMIT 258.400.00 RESB-11-22-57492 Invoice 11/22/2023 REFUND CANCELLED SOLAR PERMIT 167.980.00 RESB-11-22-57535 Invoice 11/22/2023 REFUND CANCELLED SOLAR PERMIT 167.980.00 RESB-12-22-58408 Invoice 11/22/2023 REFUND CANCELLED SOLAR PERMIT 228.690.00 10359 THE GAS COMPANY 11/22/2023 802177922.16Regular 0.00 2943 11/09/2023 Invoice 11/22/2023 SPORTS PARK UTILITIES OCT 244.490.00 9109 11/08/2023 Invoice 11/22/2023 CIVIC CENTER UTILITIES OCT 677.670.00 10360 THE HARTFORD 11/22/2023 8021785,349.70Regular 0.00 Item: 6
38 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 457995869877 Invoice 11/22/2023 OPTIONAL INSURANCE NOV 2023 5,349.700.00 10364 THE UPS STORE 0026 11/22/2023 802179270.00Regular 0.00 TCLF1020230026 Invoice 11/22/2023 PRE-EMPLOYMENT LIVESCAN FINGERPRIN… 270.000.00 10366 THOMAS J O CONNELL 11/22/2023 802180678.60Regular 0.00 INV-2023-198 Invoice 11/22/2023 REPAIR SCOREBOARD OCT LFSP FIELD #1 678.600.00 THB001525 THOMAS WHEELER 11/22/2023 802181297.96Regular 0.00 11/15/2023 Invoice 11/22/2023 EXP REIMB APWA PWX SAN DIEGO 8/28 - … 297.960.00 10391 US BANK PARS 11/22/2023 8021822,398.12Regular 0.00 11/10/2023 Invoice 11/22/2023 PARS CONT PPE 11/10/2023 2,398.120.00 10392 US DEPT OF TREASURY 11/22/2023 802183929.00Regular 0.00 11/10/2023 Invoice 11/22/2023 AGENCY TRACKING WG2122418 PPE 11/1… 929.000.00 10862 VALPAK FRANCHISE OPERATIONS LLC 11/22/2023 802184832.16Regular 0.00 153026 Invoice 11/22/2023 HOLIDAY AD COUPON 832.160.00
10400 VISION SERVICE PLAN 11/22/2023 8021852,003.30Regular 0.00 819176536 Invoice 11/22/2023 VISION INSURANCE NOV 2023 2,003.300.00 10506 WEST COAST ARBORISTS INC 11/22/2023 80218681,808.00Regular 0.00 205118 Invoice 11/22/2023 TREE MAINTENANCE 9/01 - 9/15 19,410.000.00 205615 Invoice 11/22/2023 TREE MAINTENANCE 9/16 - 9/30 9,340.000.00 206182 Invoice 11/22/2023 TREE MAINTENANCE 10/01 - 10/15 18,378.000.00 206989 Invoice 11/22/2023 TREE MAINTENANCE 10/16 - 10/31 34,680.000.00 10481 YIFTEE INC 11/22/2023 802187564,000.00Regular 0.00

11.21.2023 Invoice 11/22/2023 COMMUNITY GIFT CARD PROGRAM BOGO 564,000.000.00 10886 SANTA MARGARITA FORD 11/27/2023 80218832,560.70Regular 0.00 240067 Invoice 11/27/2023 2024 FORD MAVERICK VIN 07735 32,560.700.00 10445 360CIVIC 11/30/2023 80218941,500.00Regular 0.00
21755 Invoice 11/30/2023 CITY WEBSITE HOST/RENTAL OCT 2023 - S… 41,500.000.00 10001 ABTECH TECHNOLOGIES INC 11/30/2023 802190120.71Regular 0.00 2311023-IN Invoice 11/30/2023 COMPUTER SUPPLIES 120.710.00 10006 ADT SECURITY SERVICES 11/30/2023 802191235.14Regular 0.00 1022921364 Invoice 11/30/2023 SECURITY MONITORING 11/06 - 2/05 SPO… 235.140.00 10009 AGE WELL SENIOR SERVICES 11/30/2023 8021925,110.88Regular 0.00 1023 Invoice 11/30/2023 SENIOR MOBILITY PROGRAM OCT 5,110.880.00 10903 ARB, INC 11/30/2023 802193840.00Regular 0.00
2002672.021 Invoice 11/30/2023 REFUND PERMIT 7275 840.000.00 10043 AT&T 11/30/2023 8021941,287.10Regular 0.00
3944 5758543807 Invoice 11/30/2023 INTERNET SERVICE CIVIC CENTER 10/11 - … 1,287.100.00 10044 AT&T CALNET3 11/30/2023 802195417.51Regular 0.00
339 0000208259… Invoice 11/30/2023 ANALOG PHONE LINES NOV CIVIC CENTER 417.510.00 10048 BAGELS & BREW INC 11/30/2023 8021962,852.97Regular 0.00 32496 Invoice 11/30/2023 BREAKFAST WITH SANTA 2,852.970.00 10663 BRAD LEE ALLEN 11/30/2023 802197400.00Regular 0.00 11/16/2023 Invoice 11/30/2023 TREE LIGHTING ENTERTAINMENT (JUGGLI… 400.000.00 10075 CALIFORNIA YELLOW CAB 11/30/2023 8021981,158.92Regular 0.00 10508023 Invoice 11/30/2023 SENIOR TRANSPORTATION OCT 1,158.920.00 10104 CONVERGINT TECHNOLOGIES LLC 11/30/2023 8021993,004.83Regular 0.00 Item: 6
39 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 15 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount IN00121223 Invoice 11/30/2023 CCTV MONTHLY MAINTENANCE NOV 3,004.830.00 10109 COUNTY OF ORANGE TREASURER TAX 11/30/2023 802200110,103.25Regular 0.00 AC2490020 Invoice 11/30/2023 CONTRACT SERVICES JUL - SEP ANIMAL C… 110,103.250.00 10113 CROWN FACILITY SOLUTIONS 11/30/2023 8022014,088.08Regular 0.00 2676 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2677 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2678 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2679 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2680 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2681 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2682 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2683 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2684 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2685 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 286.000.00 2689 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 859.590.00 2690 Invoice 11/30/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 10458 DAVID R GROH TOTAL KIDS ENTERTAINMENT 11/30/2023 8022022,047.50Regular 0.00 11744 Invoice 11/30/2023 FINAL SUMMER 2023 PAYMENT 2,047.500.00 10514 DJE SOUND & LIGHTING INC 11/30/2023 8022033,150.71Regular 0.00 INV-00599 Invoice 11/30/2023 SPOOKTACULAR LIGHTING PACKAGES 3,150.710.00 10156 FEDEX 11/30/2023 80220436.18Regular 0.00
8-314-09811 Invoice 11/30/2023 MAYOR'S LUNCH GIFT 36.180.00 10914 GALLS PARENT HOLDINGS LLC 11/30/2023 80220560.32Regular 0.00 025957558 Invoice 11/30/2023 STARS UNIFORMS 60.320.00
10917 INTERNATIONAL TRADING CONTACTS LLC 11/30/2023 802206200.00Regular 0.00 1827 Invoice 11/30/2023 2023 TREE LIGHTING ENTERTAINMENT - M… 200.000.00 10199 JACOB GREEN 11/30/2023 802207375.00Regular 0.00
2412 Invoice 11/30/2023 LOCAL HAZARD MITIGATION PLAN CONSU… 375.000.00 10206 JC TEES 11/30/2023 8022081,472.82Regular 0.00
9208 Invoice 11/30/2023 ADULT SOFTBALL CHAMPIONSHIP SHIRTS … 1,284.750.00 9209 Invoice 11/30/2023 ADULT BASKETBALL CHAMPIONSHIP SHIR… 188.070.00 10213 JOLANDA S CATERING & CAFE 11/30/2023 8022092,625.00Regular 0.00 11/16/2023 Invoice 11/30/2023 SENIOR THURSDAY LUNCH 11/16 2,625.000.00 10448 KARI HALL DBA OC PARTY COMPANY 11/30/2023 802210845.00Regular 0.00 2536 Invoice 11/30/2023 BREAKFAST WITH SANTA - SANTA & ELF 845.000.00 10610 KINNESSYS AUTO REPAIR, INC 11/30/2023 802211250.00Regular 0.00 AUG 2023 Invoice 11/30/2023 CATALYTIC CONVERTER PAINT & ETCH 250.000.00 10655 KOSMONT & ASSOCIATES INC 11/30/2023 8022121,459.90Regular 0.00 2308.8-002 Invoice 11/30/2023 BUSINESS ATTRACTION SERVICES 1,459.900.00 10236 LSA ASSOCIATES INC 11/30/2023 8022132,856.25Regular 0.00 190756 Invoice 11/30/2023 ENVIRONMENTAL CONSULTING SERVICES… 2,856.250.00 10915 MARIA RANGEL 11/30/2023 802214200.00Regular 0.00
2002673.021 Invoice 11/30/2023 REFUND PERMIT 5959 200.000.00 THB001776 SHARLYN SAN MIGUEL DE LA PAZ 11/30/2023 802215114.40Regular 0.00 11/20/2023 Invoice 11/30/2023 EXP REIMB MMASC CONF CORONADO CA … 114.400.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 11/30/2023 8022161,815.92Regular 0.00 0000575984 Invoice 11/30/2023 PUBLIC HEARING NOTICES OCT 1,815.920.00 10338 SOUTHERN CALIFORNIA SHREDDING 11/30/2023 802217835.00Regular 0.00 Item: 6
40 Check Report Date Range: 11/01/2023 - 11/30/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 240388 Invoice 11/30/2023 SHREDDING SERVICES OCT ID THEFT 835.000.00 10362 THE PET ADOPTION CENTER OF 11/30/2023 8022181,583.33Regular 0.00 1009 Invoice 11/30/2023 PET ADOPTION SERVICES 10/01 - 10/31 1,583.330.00 10916 TONYA WHITESIDE 11/30/2023 80221950.00Regular 0.00 2002676.021 Invoice 11/30/2023 REFUND PERMIT 6390 50.000.00 10398 VERIZON WIRELESS 11/30/2023 8022204,529.57Regular 0.00 9948759881 Invoice 11/30/2023 PARKS PRIVATE VPN FOR CCTV OCT 4,529.570.00 5,423,737.31Total Regular: 0.00
Item: 6
41 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 17 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10076 CALPERS EMPLOYER SVCS 11/09/2023 DFT000010555,316.92Bank Draft 0.00 10/27/2023 Invoice 11/09/2023 RETIREMENT CONTRIBUTIONS PPE 10/27/… 55,316.920.00 10004 ADP 11/03/2023 DFT00001071,999.48Bank Draft 0.00
645555095 Invoice 11/03/2023 PROCESSING CHG FOR PE 09/29, 10/12, 10… 1,999.480.00 10004 ADP 11/03/2023 DFT00001081,994.95Bank Draft 0.00
645556060 Invoice 11/03/2023 WORKFORCE NOW HCM PE 10/09/2023 1,994.950.00 10004 ADP 11/03/2023 DFT00001091,643.57Bank Draft 0.00
645555516 Invoice 11/03/2023 ADP TIME AND ATTENDANCE 1,643.570.00 10080 CALPERS HEALTH BENEFITS BRANCH 11/03/2023 DFT000011091,595.31Bank Draft 0.00 100000017324020 Invoice 11/03/2023 HEALTH INSURANCE FOR NOVEMBER 2023 91,595.310.00 152,550.23Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
244
4 1
5 0

0.00 0.00

0.00 0.00

0.00 254 0.00
Payment
5,423,841.31
4,111.97
-104.00
152,550.23

0.00 5,580,399.51
Payable
Count
432
4 0
5 0
441
Item: 6
42 Check Report Date Range: 11/01/2023 - 11/30/2023
12/6/2023 11:11:24 AM Page 18 of 19
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 11/03/2023 DFT000010459,700.04Bank Draft 0.00 10/27/2023 Invoice 11/03/2023 PAYROLL TAXES FOR PPE 10/27/2023 59,700.040.00 10004 ADP 11/03/2023 DFT0000106244,665.68Bank Draft 0.00 DD 10/27/2023 Invoice 11/03/2023 DIRECT DEPOSIT ACH PPE 10/27/2023 244,665.680.00 10004 ADP 11/17/2023 DFT0000112243,420.63Bank Draft 0.00 DD 11/10/2023 Invoice 11/17/2023 DIRECT DEPOSIT ACH PPE 11/10/2023 243,420.630.00 10005 ADP TAX FINANCIAL SVC 11/17/2023 DFT000011359,976.32Bank Draft 0.00 11/10/2023 Invoice 11/17/2023 PAYROLL TAXES FOR PPE 11/10/2023 59,976.320.00 607,762.67Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 4
0 0.00

0.00 0.00

0.00 0.00
4 0.00
Payment

0.00 0.00

0.00 607,762.67

0.00 607,762.67
Payable
Count
0 0
0 4
0 4
Item: 6
43 Check Report Date Range: 11/01/2023 - 11/30/2023

All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
244
4 1
9 0

0.00 0.00

0.00 0.00

0.00 258 0.00
5,423,841.31
4,111.97
-104.00
760,312.90

0.00 6,188,162.18
432
4 0
9 0
445
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 6,188,162.1811/2023
6,188,162.18
Item: 6
44 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: Public Works
SUBJECT:

FIRST AMENDMENT TO AGREEMENT WITH BKF ENGINEERS FOR STREET AND TRAFFIC DESIGN CONSULTING SERVICES - PROJECT #1 LOS

ALISOS AND MUIRLANDS INTERSECTION WIDENING
RECOMMENDED ACTION(S):

1. Approve the First Amendment to the Professional Consultant Services Agreement with BKF Engineers for Street and Traffic Design Consulting Services - Project #1 Los Alisos and Muirlands Intersection Widening

2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment to the Professional Consultant Services Agreement with BKF Engineers substantially in the form attached.

3. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR
FISCAL YEAR 2023-24.

EXECUTIVE SUMMARY:

The City awarded a professional consultant services agreement to BKF Engineers (“Agreement”) to perform Street and Traffic Design Services for the Los Alisos and Muirlands Intersection Widening project (“Project”) in December 2021 (Attachment 1). The project will widen the intersection to add a second left turn lane in all directions to improve traffic flow and intersection capacity. This project is funded by the Foothill Circulation Phasing Plan (“FCPP”), which is a County of Orange traffic mitigation program based upon development in and around the City of Lake Forest.

During the design of the intersection improvements, staff received feedback from impacted stakeholders that require additional services not included in the original scope of work. To address the feedback, BKF Engineers would need to perform additional California Environmental Quality Act (“CEQA”) review and analysis, prepare additional right-of-way acquisitions and documentation, and provide additional design of planting and irrigation. BKF Engineers provided a cost Item: 7
45 proposal to address the feedback received by the impacted stakeholders and to complete the final design of the Project improvements. The cost of the service in the proposed First Amendment to the Agreement with BKF Engineers (“First Amendment”) would increase the original contract amount by $190,365, for a total compensation amount of $832,954. The hourly rates under the Agreement would remain the same. A resolution to amend the budget would be necessary to ensure the final design of the Project is completely funded (Attachment 2). With the approval of the proposed budget amendment, there would be sufficient funds available in the FY 2023-24 appropriations of the 2023-2030 Capital Improvement Plan for the recommended action.

The proposed First Amendment was prepared by the Finance department and approved by the City Attorney as to form. Staff recommends the City Council approve the proposed First Amendment and the proposed budget amendment to continue to provide engineering services for the Project.

BACKGROUND:

The City utilizes consultants to provide street and traffic design services for its Capital Improvement Program (“CIP”) projects. Street and traffic design consultants further develop, analyze, and provide recommendations for CIP projects. Ultimately, they develop project concepts into complete constructable improvement plans and specifications.

In April 2021, the City solicited professional design consultant services for multiple projects at one time. In May 2021 the City received proposals from well- qualified consultants. In December 2021, the City Council awarded a contract to BKF Engineers to perform Street and Traffic Design Services for the Los Alisos and Muirlands Intersection Widening project (“Project #1”) in the amount of $642,589.

The Los Alisos and Muirlands Intersection Widening project is a Foothill Corridor Phasing Plan (“FCPP)” project which consists of adding a second left turn lane in all directions of the intersection. The addition of the second left turn lanes along northbound and southbound Los Alisos Boulevard and eastbound and westbound Muirlands Boulevard will require widening the intersection, which will require acquisition of additional right-of-way from adjacent properties, modification to the existing Muirlands Boulevard bridge, and implementation of water quality best management practices.

The impacted properties and local authorities surrounding the intersection include City of Mission Viejo, County of Orange Flood Control District, El Toro Mobile Estates, and Saddleback Valley Unified School District (“SVUSD”). The Item: 7
46 City has had initial discussions with the stakeholders and provided their representatives with the preferred intersection design and pedestrian bridges.

DISCUSSION:

For the City to complete the Project, additional environmental, right-of-way, and engineering support services are required. This includes the acquisition of additional right-of-way as well as additional landscape and irrigation improvements based upon design requirement comments from the City of Mission Viejo, County of Orange Flood Control District, and Saddleback Valley Unified School District. Furthermore, the project would require additional environmental documentation to address potential environmental concerns.

Since the feedback from affected stakeholders led to designs with an increased footprint of the intersection widening, this created a need for additional services from BKF Engineers that were not included in the original scope of work.

BKF Engineers would provide additional exhibits to facilitate all the stakeholder meetings and work with their subconsultants. LSA Associates, Inc., would perform additional California Environmental Quality Act (“CEQA”) review and analysis including a thorough and detailed Initial Study to support, as appropriate, a Categorical Exemption, Negative Declaration, or Mitigated Negative Declaration. Epic Land Solutions, Inc. would perform additional right-of- way acquisitions and documentation. Stantec Consulting Services, would perform the additional design of planting and irrigation which were not originally anticipated in the original scope of work for the Project. BKF Engineers has provided a proposal for these additional services, services provided by their subconsultants, and additional engineering support services for an additional not- to-exceed amount of $190,365.

Pursuant to the City’s Purchasing and Contracting Guidelines, staff completes a vendor performance assessment during the process of preparing a contract amendment. The vendor performance assessment is used as a guide to determine whether a contract should be amended, renewed, or terminated based on performance in the following categories: performance of scope of services; timeliness; budget performance; and customer service. Utilizing an evaluation form, staff rates the consultant in each category as shown in Table 1.

Item: 7
47 Table 1: Vendor Performance Assessment
BKF Engineers – Performance Review
December 23, 2021- December 7, 2023
Category Unsatisfied – Very Satisfied
Performance of Scope of
services
☐Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐N/A
Timeliness ☐Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐N/A Budget Performance ☐Unsatisfied ☐Satisfied ☒ Very Satisfied ☐N/A Customer Service ☐Unsatisfied ☐Satisfied ☒ Very Satisfied ☐N/A The Finance Department prepared the proposed First Amendment and the City Attorney’s Office reviewed the document as to form (Attachment 3). The proposed First Amendment would increase total compensation under the agreement by $190,365 for a total compensation amount of $832,954 and would maintain the rates of compensation under the agreement.

A proposed budget amendment to increase project funding by $190,365 is attached to this report and would be required to ensure the final design of the Project is completely funded. The proposed budget amendment would increase the budget for the Los Alisos and Muirlands Intersection Widening project to a total of $832,954 to cover the cost for the additional services that were not anticipated in the original scope of work for this project. With the budget amendment, there would be sufficient funds available in the FY 2023-24 appropriations of the 2023-2030 Capital Improvement Plan for the recommended action.

Therefore, staff recommends the City Council approve the proposed amendment with BKF Engineers and the proposed budget amendment to continue to provide engineering services for the Project.

FISCAL IMPACT:

The proposed First Amendment to BKF Engineers would increase the total contract compensation to $832,954 and maintain rates under the agreement to allow for the completion of the Los Alisos and Muirlands Intersection Widening project. With the recommended budget amendment, there would be sufficient funds available in the FY 2023-24 appropriations of the 2023-2030 Capital Improvement Plan for the recommended action.

Item: 7
48 ATTACHMENTS:

1. Professional Consultant Services Agreement with BKF Engineers

2. Proposed Budget Resolution No. 2023-XX

3. First Amendment to Professional Consultant Services Agreement with BKF Engineers
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 7
49 ATTACHMENT 1
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84 ATTACHMENT 2
Item: 7
85 RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LAKE FOREST, CALIFORNIA, AMENDING
THE 2023 -2030 CAPITAL IMPROVEMENT PLAN;

AMENDING APPROPRIATIONS FOR FISCAL YEAR
2023-24

WHEREAS, the 2023-2030 Capital Improvement Plan was adopted by the City Council on June 20, 2023; and

WHEREAS, the appropriations for Fiscal Year 2023-24 were adopted by the City Council on June 20, 2023;

WHEREAS, modifications are now required as a result of changes during Fiscal Year 2023-24.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE

FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:

Section 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action. (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.

Section 2. Foothill Circulation Phasing Plan (FCPP) Fund is amended to increase its Capital Improvement Plan Appropriations for Fiscal Year 2023- 24 as demonstrated in Exhibit A.

Section 3. The Director of Finance is hereby authorized to move appropriations between line items within departmental budgets in concurrence with Department Directors.

Section 4. The City Manager is hereby authorized to transfer appropriations from one department to another or between funds within the Operating Budget with notification to the City Council Audit Committee.

Item: 7
86 Section 5. The City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.

Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.

PASSED, APPROVED AND ADOPTED this 19th day of December 2023, by the following vote, to wit:

ATTEST:

DOUG CIRBO
MAYOR

LISA BERGLUND

CITY CLERK

APPROVED AS TO FORM:

MATTHEW RICHARDSON

CITY ATTORNEY
Item: 7
87 STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )

I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2023- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the 19th day of December 2023, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

LISA BERGLUND

CITY CLERK
Item: 7
88 EXHIBIT A

AMENDMENT TO THE 2023-2030

CAPITAL IMPROVEMENT PLAN,

AMENDMENT TO FISCAL YEAR
2023-24 APPROPRIATIONS

Capital Improvement Plan Appropriations

Funding Source

Project
Current
Budget
Increase
(Decrease)
Amended
Budget
Foothill
Circulation
Phasing Plan
(FCPP)
Second Left
Turn Lanes in
All Dir. at the
Intersection of
Los Alisos &
Muirlands

$3,055,100

$190,365

$3,245,465
Total $3,245,465

Item: 7
89 ATTACHMENT 3
Item: 7
90 55136.00200\31919338.1 - 1 -

CITY OF LAKE FOREST

FIRST AMENDMENT TO

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES

1. PARTIES AND DATE.

This First Amendment to the Agreement for Professional Consultant Services (“First Amendment”) is entered into on the [***INSERT DAY***] day of [***INSERT MONTH***] , [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”) and BKF Engineers, a California corporation with its principal place of business at 4675 McArthur Court Suite 400, Newport Beach, CA 92660 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Agreement. The Parties entered into that certain Agreement for Professional Street and Traffic Design Consulting Services dated December 23, 2021 (“Agreement”).

2.2 First Amendment. The Parties now desire to amend the Agreement in order to expand the scope of services and increase the total amount of compensation under the Agreement.

3. TERMS.

3.1 Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:

Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total c ompensation shall not exceed

EIGHT HUNDRED THIRTY-TWO THOUSAND NINE HUNDR ED
FIFTY-FOUR DOLLARS ($832,954) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3 Extra Work. The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in Attachment 1 to this Amendment, attached hereto and incorporated herein.

3.5 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
91 55136.00200\31919338.1 - 2 -

CITY OF LAKE FOREST BKF ENGINEERS
By: [AUTHORIZED CITY SIGNATURE]
Doug Cirbo
Mayor

By: [VENDOR SIGNATURE 1]
Christopher Rideout
Principal/Vice President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:

By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Jean Chen
Chief Financial Officer 2]
APPROVED AS TO FORM:

By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
92 55136.00200\31919338.1 Attachment “1”-1

ATTACHMENT “1” TO FIRST AMENDMENT TO

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
EXHIBIT “A”

SCOPE OF SERVICES

First Amendment- Additional Street and Traffic Design Consulting Services

TASK 2.0: PRELIMINARY ENGINEERING

PRELIMINARY DESIGN AND STUDIES
During the preliminary design and development of the conceptual design, several iterations of the Preferred Alternative, Alternative 2, were made due to the comments from the City of Mission Viejo and Saddleback Valley Unified School District (School Distri ct) for the Los Alisos Intermediate School. The initial intent for the roadway section was to minimize right -of-way acquisition within private properties and the School District. This was attained by maintaining the curb to curb width of Muirlands Boulevar d south of Los Alisos, which converted the dedicated northbound right-turn lane onto Los Alisos Boulevard to a shared-through lane.

With the geometric changes along the south leg of the Muirlands Blvd/Los Alisos Blvd intersection, impacts to the school is more extensive, such that the:
- Concrete pad at the corner will require regrading to provide an access path into the building,
- Concrete walkway with handrails will require reconstruction, - Additional survey data, and office will need to be obtain to design the walkway with handrails,
- Elevation difference between the street and sloped landscape will require implementing short retaining walls,
- Driveway access to the school parking lot will require regrading, which will propagate to the concrete walkway to the building, and the asphalt concrete to the parking lot.

Additional survey is required to capture the areas beyond the concrete pad, the walkway with handrails towards
the building, and portions of the parking lot and concrete walkway to conform. We are requesting additional field survey, office time to CADD and incorporate the additional areas into the surface.

The budget increase request includes additional alternatives and cost analyses for the Project Report, field survey, surveyor’s office work, regrade the concrete pad for access path, reconfigure the walkway with handrails, design the retaining wall and retaining curb with handrails. We have budgeted one (1) round of review comments on the conceptual design school improvements.

TASK 3.0: RIGHT OF WAY
As part of the Preliminary Design and Studies, our Team proposed a pedestrian bridge, as a separate structure, in order to protect in place, the existing Muirlands Boulevard Bridge over the Los Alisos Creek. We anticipated the location of the proposed pedestrian bridge on the west side of Muirlands Boulevard downstream of the Los Alisos Creek, which minimizes the impacts to private property. Our original scope expected to impact three (3) properties. With the City’s desire to implement two pede strian bridges, a total of five (5) parcels will be impacted by the Project improvements:
- APN 617-064-21
DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
93 55136.00200\31919338.1 Attachment “1”-2

- APN 617-065-03 (City-owned)
- APN 617-065-04
- APN 617-421-01 (City-owned)
- APN 619-231-02
In the process of mapping the right-of-way, we have discovered that the City’s sidewalk is partially on private property, El Toro Mobile Estate (APN 617-065-02). Upon discussing with the City, it is the City’s intent to rectify the right of way boundaries to include the sidewalk. Since two parcels are City -owned, there is no need for right of way negotiations or offer letters. However, the boundaries for the City-owned properties are being modified by the Project, BKF will be required to provide signed plat maps and legal descriptions for APNs 617-065-03 and 617-421-01.

The budget increase request is to order two (2) preliminary title reports (four (4) PTRs are included in our original contract), resolve the boundaries for the additional three (3) parcels, prepare and submit signed plat maps and legal descriptions to acq uire permanent real estate interests and temporary construction easements, and negotiations with two additional property owners. This budget increase request also includes, once the right -of-way has been determined, tasks listed below to be performed by EPIC (See Exhibit A):

 Review impacts to parcels as identified by the proposed design  Calculate the fee or easement area that will need to be acquired for each impacted property
 Estimate total cost of acquisition for all parcels including real estate acquisition costs, appraisal fees, title & escrow fees, ROW engineering costs, condemnation costs, and other support fees
 as necessary
 Integrate estimates of utility relocation costs provided by the engineering teamEscalate costs to anticipated right of way certification date
 Provide a draft Data Sheet to the design team for review and consistency check  Submit a draft Data sheet to the City for review
 Update Data Sheet based on the City’s comments & submit the Data Sheet to Caltrans  Review and incorporate Caltrans comments on the Data Sheet and submit a final version in conjunction with the Final Project Report

TASK 5.0: IMPROVEMENT PLANS &
TASK 6.0: ENVIRONMENTAL AND WATER QUALITY COMPLIANCE
BKF prepared a Water Quality Management Plan (WQMP) Alternatives Analysis for the City to determine the base option for the Project to satisfy the National Pollutant Discharge Elimination System (NPDES) requirements: 1) Infiltration Basin, 2) Bio -infiltration Basin and 3) Filterra System. The conclusion of the WQMP Alternative Analysis is that the Project Best Management Plan(s) (BMP(s)) are only required to meet the Maximum Extent Practicable (MEP) standard as required by the South Orange County Te chnical Guidance Document for a “Green Streets” projects. Since the Project No. 1 can be defined as a “Green Streets” project, the Project does not need to accommodate full treatment if it is not practicable, only treat to the MEP.

Based on the calculations for the Filterra System in the WQMP Alternatives Analysis, the tributary drainage area would yield twenty-two (22) units of 12’x7’ Filterra systems at a cost of $50,000 each, totaling approximately $1.1 Million. It was determined that implementing the Filterra System is not practicable for the City with its current construction budget. The City has opted to explore implementing the infiltration basin alternative, which requires infiltration testing, design of the basin, additional storm drain pipelines and connections, additional areas to landscape, irrigate, and grade.

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
94 55136.00200\31919338.1 Attachment “1”-3

Infiltration Testing
Ninyo & Moore will drill an additional shallow boring to a dept of approximately five feet, and perform infiltration testing in general accordance with the guidelines of Orange County. It is our assumption that access to water from an irrigation box is available, and a water truck is not necessary to perform this work.

Water Quality & Infiltration/Bio-Infiltration System
Based on the infiltration testing results, the Project will implement an infiltration basin or a bioinfiltration/bioretention basin with underdrains. It is proposed that the basin will be located at the northeast corner of the Los Alisos/Muirlands intersection. This task includes designing an infiltration basin or a bioretention basin in accordance with South Orange County Technical Guidance Document (SOCTGD) to address the intersection improvement impacts to water quality to the Maximum Extent Practicable (MEP). The basin design will include basin grading and inlet structure. The Project will result in creating and replacing more than 5,000 square feet of impervious surface, hence categorizing the Project as a Priority Project, in accordance with South Orange County Model WQMP and the SOCTGD. Landscape and Irrigation Stantec will redesign the planting and irrigation for the areas that are to be impacted by the addition of the water quality element to the Project (See Exhibit B). This task will include irrigation application methods (drip, spray, rotator’s or rotors as appropriate), lateral lines, and valve connections. The design will be modeled and calculations will be ran to ensure that the proposed system will operate as intended using the existing meter, mainline, valves, and other existing resources. The planting will be identified by genus, species and common name, as well as identified by container size.

Environmental Analysis
Due to the increased scope and limits of the Project improvements with the addition of the infiltration basin, additional trees will need to be inventoried, plotted and surveyed for roosting bats by certified arborists, and bat biologists, respectively (See Exhibit C). Additional CEQA analysis for the IS/MND will be required due to implementing the water quality basin as part of the Project, in order to capture the design changes and any potential environmental impact that may occur as a result to the surrounding area.

The budget increase request is
 For the preparation of the WQMP Alternatives Analysis Technical Memorandum,  To perform the infiltration rate testing,
 To design either the Infiltration Basin or the Bio -infiltration Basin, depending on the infiltration rate testing results,
 For the additional landscape and irrigation design and plans,  For the additional areas to grade and preparing additional grading plans, and  For the additional Environmental analysis and time for the coordination to ensure that new project features are captured within the IS/MND.

TASK 11: MEETINGS, PRESENTATIONS, AND EXHIBITS
For the purpose of presenting the preferred alternative of the Project, Alternative 2, to City Council, the community and School Board, the City requested for 3 -Dimensional static renderings of the four corners at the Muirlands Boulevard and Los Alisos Boulevard intersection. The 3 -D renderings, as shown in Illustration 1 , are to visually depict by superimposing the proposed improvements with the two new pedestrian bridges, upgraded Muirlands Boulevard Bridge, street widening and new traffic signals with the photo of the existing conditions.

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
95 55136.00200\31919338.1 Attachment “1”-4

These renderings will have the 360° view capabilities, which means that if the City would like an elevated view or different perspective of the same rendering, we have the ability to provide a snap-shot of that view.

Our request to increase the budget for Task 11 for the additional field time to capture the existing conditions using the drone, office time to provide information to our Graphic Artist to with photos, CADD and road feature images, which will be utilized for the 3-D rendering for the preferred Alternative, Alternative 2 with two pedestrian bridges with one (1) round of City review.

This task will provide four (4) perspectives 3-Dimensional static renderings.

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
96 55136.00200\31919338.1 Attachment “1”-5

ATTACHMENT “2” TO FIRST AMENDMENT TO

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES

Exhibit “C”

COMPENSATION

Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described under Exhibit “A” Scope of Services and for the not-to-exceed fee of EIGHT HUNDRED THIRTY-TWO THOUSAND NINE HUNDRED FIFTY-FOUR DOLLARS ($832,954) and billed at the following rates:

Original Agreement:

Position Hourly Rate
Principal $251
Senior Project Manager $225
Senior Project Engineer/ Surveyor $183
Project Engineer/ Surveyor $160
Design Engineer/ Staff Surveyor $140
Project Assistant $88
2-Man Survey Crew $299

The following table provides a breakdown for Project 1.

Project 1: Los Alisos Boulevard/ Muirlands Boulevard Intersection Improvement

TASK NO. Work Task or Item Description Total Hours Total Fee

1.0 Base /Preliminary Data Review

1.1 Preliminary Photographs 24 $4,008

1.2 Project Base Data and Preliminary Engineering Review 33 $4,969

1.3 Survey and Survey Control Data 78 $17,710

1.4 Requests for Exceptions to Design Standards (TBD) 0 $0

1.5 Value Engineering 52 $9,472

2.0 Preliminary Engineering 433 $75,881

3.0 Right of Way

3.1 Right of Way Requirements Determination 48 $8,268

3.2 Legal Descriptions and Exhibits (5) 78 $12,460

3.3 Right of Way Acquisition Maps (1 Data Sheet/2 Acquisitions) 190 $23,383

4.0 Utility Coordination

4.1 Utility Coordination & Notices 48 $7,344

4.2 Utilities Potholing $10,000

4.3 Utilities Conflict Base Map 23 $3,183

5.0 Plans

5.1 Title Sheet 22 $3,000

5.2 Roadway Layouts 210 $32,204

5.3 Construction Details 150 $23,366

5.4 Planting and Irrigation Plans, Details, Notes and Tables 86 $14,744

5.5 Signing and Striping Plans 102 $15,786

5.6 Stage Construction/Traffic Handling Plans 136 $21,568 DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
97 55136.00200\31919338.1 Attachment “2”-1

First Amendment- Additional Street and Traffic Design Consulting Services

TASK NO. Work Task or Item Description Total Hours Total Fee

2.0 Preliminary Engineering 160 $28,350

3.0 Right of Way

3.1 Right of Way Requirements Determination 24 $3,788

3.2 Legal Descriptions and Exhibits (5) 40 $6,456

3.3 Right of Way Acquisition Maps (1 Data Sheet/2 Acquisitions) $22,798

5.0 Plans

5.2 Roadway Layouts 88 $15,672

5.3 Construction Details 132 $21,332

5.4 Planting and Irrigation Plans, Details, Notes and Tables $10,961

5.9 Utility Relocation or Adjustment Plans 120 $20,328

6.0 Environmental and Water Quality Compliance
WQMP Alternative Analysis Technical Memorandum (Geotechnical Infiltration Testing)
128 $24,160
TASK NO. Work Task or Item Description Total Hours Total Fee

5.7 Traffic Signal Plans 48 $7,646

5.8 Bridge Design/Retaining Wall Design 288 $44,085

5.9 Utility Relocation or Adjustment Plans 58 $8,538

6.0 Environmental and Water Quality Compliance 299 $52,035

6.1 Air Quality/GHG Analysis 37 $5,970

6.2 Biological Resources Assessment 46 $6,225

6.3 Bat Habitat Assessment 8 $1,335

6.4 Jurisdictional Delineation 47 $4,365

6.5 Native American Consultation 16 $2,980

6.6 Noise Impact Analysis 27 $5,320

6.7 Administrative Draft IS/MND 132 $19,060

6.8 Public Review Draft IS/MND 36 $5,020

6.9 Notice of Intent/Public Notice 17 $3,410

6.10 Response to Comments/Errata 56 $8,780

6.11 Mitigation Monitoring and Reporting Program 22 $3,100

6.12 Notice of Determination 12 $4,071

6.13 CWA Section 404 Preconstruction Notification 40 $6,540

6.14 CWA Section 401 Water Quality Certification Application 57 $8,810

6.15 CFGC Section 1602 Notification of Streambed Alteration 40 $6,540

7.0 Special Provisions 94 $18,490

8.0 Quantities & Cost Estimates 124 $19,588

9.0 Critical Path Method (CPM) Schedule 10 $2,302

10.0 Construction File 39 $5,391

11.0 Meetings, Presentations and Exhibits 134 $25,886

12.0 RE: Reproduction & PTR (4)/Aerial Sub 1 $26,190

13.0 Construction Engineering $5,000

13.1 RFI - Requests for Information/Site Visit 66 $13,316

13.2 Change Order Analysis 34 $7,071

13.3 Contractor Submittal and Contract Document Review 94 $14,507

13.4 Prepare As-Builts Plans 52 $8,672

14.0 One-Year Warranty Walk 0 $5,000
Addendum Costs: 0 $0
Project 1 Total Compensation: 3647 $642,589

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
98 55136.00200\31919338.1 Attachment “2”-2

6.3 Bat Habitat Assessment $3,000

6.16 Acoustic Data Analysis and Report Preparation $1,000

6.17 Additional Arborist Survey $7,000

6.18 Additional CEQA Analysis for IS/MND $2,400

11.0 Meetings, Presentations and Exhibits 146 $19,970

12.0 RE: Reproduction & PTR (4)/Aerial Sub $3,150
Additional Street & Traffic Design Consulting Services
Total
$190,365
1st AMENDMENT TOTAL COMPENSATION $832,954

DocuSign Envelope ID: 77112126-3B31-4577-BADC-A304D3A6CDB8 Item: 7
99 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Manager
SUBJECT:

PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT AUTHORITY RECOMMENDED ACTION(S):

1. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA, JOINING THE PUBLIC

RISK INNOVATION, SOLUTIONS, AND MANAGEMENT AUTHORITY
(PRISM) AS A PUBLIC ENTITY MEMBER AND DELEGATING

AUTHORITY TO THE CITY MANAGER, OR DESIGNEE, TO ACT ON

BEHALF OF THE CITY

2. Authorize the Mayor to sign, and the City Clerk to attest to the Public Risk Innovation, Solutions, and Management (“PRISM”) Joint Powers Agreement.

3. Authorize the City Manager to sign, and the City Clerk to attest to the Memorandum of Understanding for the Dental Program.

EXECUTIVE SUMMARY:

The City of Lake Forest offers full-time employees dental, vision, life, and disability insurance coverage, also known as non-medical health and welfare benefits. The City works collaboratively with a professional benefits broker in support of these programs.

The City currently contracts with Guardian Dental for dental insurance coverage, Vision Service Plan (“VSP”) for vision insurance coverage, and Hartford for life and disability insurance. Effective July 1, 2023, Alliant Insurance Services, Inc., (“Alliant”) became the broker of record for the City’s employee benefit insurance program for all non-medical health and welfare benefits. To save costs and improve benefit options, Alliant recommended the City join the Public Risk Innovation, Solutions, and Management Authority (“PRISM”), a Joint Powers Authority. The PRISM pool offers significantly lower premiums for non-medical health and welfare benefits than those on the direct market, including those under the City’s current plans.

Item: 8
100

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Staff recommends adopting a resolution to become a public entity member of PRISM and authorize the City Manager to act on behalf of the City on matters related to PRISM. Staff also recommends the City Council authorize the Mayor to sign and execute the PRISM Joint Powers Agreement (“JPA”) to effectuate the City’s membership in PRISM. Finally, staff recommends the City Council authorize the City Manager to execute the Memorandum of Understanding for the Dental Program. Sufficient funding is available to cover the costs of the recommended actions.

BACKGROUND:

The City offers full-time employees the option to enroll in certain non-medical health and welfare benefits programs including group dental, vision, life/ accidental death, and dismemberment insurance; short- and long-term disability; and an employee assistance program. Additional voluntary benefit programs include additional life/ accidental death and dismemberment insurance and flexible spending accounts. The City works collaboratively with a professional benefits broker in support of these programs.

Effective July 1, 2023, the City entered into an agreement with Alliant as the City’s exclusive Broker of Record/ Agent/ Consultant. Alliant is a member of the Joint Powers Authority, Public Risk Innovation, Solutions and Management (“PRISM”). Established in 1979, PRISM is a California-based risk sharing pool dedicated to controlling losses and providing effective risk management solutions. PRISM is a member directed pool serving 95% of counties, 60% of cities, as well as numerous school districts, special districts, housing authorities, fire districts, and 27 other Joint Powers Authorities. In addition to providing risk- sharing solutions and insurance programs, PRISM offers public entity members the ability to participate in employee benefit programs such as health, dental, and vision insurance. Cities that join as public member entities may choose to opt into these employee benefit programs even if they do not participate in the risk sharing pool or insurance programs offered by PRISM.

DISCUSSION:

The City of Lake Forest offers health benefits to its employees through CalPERS medical and uses an insurance broker to purchase and offer other benefits such as dental, vision, life, and disability insurance. The City pays the full premium cost of the dental and vision insurance plan coverage for employees and dependents and pays for life and disability insurance for an employee based on the employee’s position. City employees currently receive dental insurance coverage through Guardian Dental, vision insurance coverage through Vision Item: 8
101

2 8
7 3
Service Plan (“VSP”), and life and disability insurance through Hartford Insurance.

In July 2023, staff requested Alliant obtain quotes for dental and vision insurance coverage for City employees and their dependents from Guardian Dental and VSP directly and quotes for employee life and disability insurance coverage through Hartford Insurance. In its efforts to identify cost savings and improved benefit options, Alliant provided quotes from additional providers that would be available through a membership in PRISM. Since PRISM does not offer Guardian Dental and Hartford Insurance, Alliant provided additional comparable quotes from Delta Dental for dental insurance, and Lincoln Financial for life and disability insurance.

Following Alliant’s efforts to identify cost savings and improve benefit options, the City has the option to join PRISM, a Joint Powers Authority. Joining PRISM for dental and vision insurance coverage would provide enhanced benefits including increased coverage and reduced net out-of-pocket costs for employees and their covered dependents. Covered employees and dependents would also be able to maintain their existing network of providers. Plans would also include a greater in-network calendar year maximum coverage for dental, an increased annual contact lenses and eyeglasses frames allowance, and increased life and disability benefits based on position. To illustrate changes in premiums, the approved Benefits Matrix, effective January 1, 2024, is attached for reference (Attachment 1).

A switch to insurance providers available under the PRISM JPA, which would include enhanced employee benefits, would reduce total costs to the City by approximately $22,857 annually as detailed in Table 1 below.

Table 1: Insurance Coverage Cost Comparison
Line of Coverage Current Plans
2024
PRISM Plans
2024
Dental $99,218 $79,591
Vision $23,261 $16,020
Life and Disability $35,424 $39,435
TOTAL ANNUAL PREMIUM $157,903 $135,046

ESTIMATED COST COMPARISON
ANNUAL DOLLAR SAVINGS $22,857
ANNUAL PERCENTAGE SAVINGS 14.5%
To join the PRISM Joint Powers Authority, the City Council would need to approve and complete the following actions:

Item: 8
102

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1. Adopt a resolution (“Resolution”) authorizing the City to join the PRISM and authorizing the City Manager to act on behalf of the City in matters pertaining to joining the PRISM Joint Powers Authority (Attachment 2);

2. Execute the PRISM Joint Powers Agreement (Exhibit A to Resolution); and,

3. Authorize the City Manager to execute a Memorandum of Understanding (“MOU”) for the PRISM Dental Program (Exhibit B to Resolution).

The purpose of the first two actions would include becoming a member of PRISM to be eligible for their insurance programs and benefits and assigning a representative for the City to carry out day-to-day functions related to being a part of the JPA. The resolution would still require the City Council take action on matters that must be approved by a member’s governing body. The third action would allow the City to participate in an Employee Benefits Major program of the Joint Powers Authority. The PRISM JPA requires the signing of an MOU for each member entity that requests to join the respective program. The Dental Program is designated as one of those major programs, whereas Vision and Life and Disability are not considered major programs and therefore do not require the signing of an MOU to participate.

Should the City Council approve the recommended action, the City would maintain the ability to opt out of any of the programs it participates in by providing PRISM with a minimum 60-day notice prior to the end of a policy year. Should the City not enroll in any programs within six months following the withdrawal from all PRISM programs, it would be considered withdrawn as a party to the JPA and its PRISM membership would be canceled. Since the City would only opt to participate in employee benefit programs, there would be no liability to the City related to PRISM’s risk-sharing pool insurance programs. Upon approval of the recommended action, the City would only be responsible for the payment of annual premiums for the employee programs it chooses to participate in each year.

Staff recommends the City Council approve and adopt the proposed resolution, execute the PRISM JPA, and approve the MOU to make changes to the non- medical health and welfare offerings for City employees. The attached proposed resolution and exhibits of the Joint Powers Agreement and the MOU have been reviewed and approved as to form by the City Attorney.

With City Council approval of the recommended action, the City would join the PRISM Joint Powers Authority and enroll in the dental, vision, and life and disability insurance programs. Human Resources staff would work with Alliant and PRISM to transition employees to the new plans effective January 1, 2024.

Item: 8
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FISCAL IMPACT:

The recommended action would result in an estimated savings of $22,857 for the 2024 calendar year. The 2023-2025 Operating Budget includes sufficient funds to cover the costs of the recommended action.

ATTACHMENTS:

1. Employee Benefits Matrix

2. Proposed Resolution
Exhibit A PRISM Joint Powers Agreement
Exhibit B Memorandum Of Understanding Dental Program
Initiated By: Shelly Cisneros, Human Resources Manager
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 8
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ATTACHMENT 1
Item: 8
105

Exhibit A
Benefits Matrix
Effective January 1, 2024
1 May receive cell phone allowance or City paid cell phone but not both. 2 Grandfathered as of 08/22/2012. Positions filled prior to 08/22/2012 will receive the benefits of Category B, positions filled on or after 08/22/2012 will receive the benefits of Category C.

Category Car
Allowance
Life
Insurance
Additional
Vacation
Administrative
Leave (Hours)
Cell
Phone1
City's 2024 Health
Contribution (monthly)
City's 2024 Dental
Contribution
(monthly)
City's 2024
Vision
Contribution
(monthly)
A
$400/month or
City vehicle
per City
discretion
1 x Annual
Salary 40 hours 40 $100 ACM
$80 DH
B
$250/month or
City vehicle
per City
discretion
1 x Annual
Salary or
75,000 2
(max)
No 24 $80 ATCM
$30 MGR
C No $50,000
$75,000 No 16 No
D No $50,000
75,000 No No No
Employee only:
$812.17($757.09 LA) or 95%
of the selected premium,
whichever is less
Employee + 1:
$1,624.41($1,514.19 LA) or
95% of the selected premium,
whichever is less
Family.:
$2,111.67 ($1,968.45 LA) or
95% of the selected premium,
whichever is less.

Employees who provide proof
of enrollment in a group
medical plan may receive a
cash in lieu benefit of $450
per month as taxable income
HMO
Employee Only:
$15.05
Employee + 1:
$27.47
Family: $40.51
PPO
Employee Only:
$53.5066.74
Employee + 1:
$108.50135.26
Family:
$163.90204.28
Employee Only:
$16.5018.16
Employee + 1:
$23.2026.30
Family:
$40.1046.76

A B C D
Assistant City Manager Accounting Manager Associate Planner Accountant City Clerk Administrative Services Manager Accounting Supervisor Assistant City Clerk Deputy City Manager Assistant Director of Community
Development
Code Enforcement
Supervisor Accounting Technician
Director of Community Services Assistant Director of Finance Communications & Marketing Analyst Administrative Specialist
Director of Community Development Assistant to the City Manager Communications & Marketing Specialist Assistant Planner
Director of Economic Development Communications & Marketing Manager Environmental Compliance Inspector Audio Visual Technician
Director of Finance Economic Development/Housing Manager Executive Assistant Building Permit Technician Director of Management Services Economic Development Manager Facilities Supervisor Code Enforcement Officer Director of Public Works/City Engineer Engineering Services Manager/Assistant City Engineer Finance Analyst Community Preservation Technician Environmental Manager GIS/Applications Analyst Community Outreach Specialist Facilities Manager Information Technology
Analyst Engineering Aide
Housing Manager Information Technology
Specialist Engineering Technician
Item: 8
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Exhibit A
Benefits Matrix
Effective January 1, 2024
1 May receive cell phone allowance or City paid cell phone but not both. 2 Grandfathered as of 08/22/2012. Positions filled prior to 08/22/2012 will receive the benefits of Category B, positions filled on or after 08/22/2012 will receive the benefits of Category C.

A B C D
Human Resources Manager Landscape Administrator Facilities Maintenance Specialist Information Technology Manager Management Analyst GIS/Applications Technician Planning Manager Management Assistant Human Resources Technician Public Safety Manager Principal Civil Engineer Management Aide Public Works Maintenance Manager Principal Planner Office Specialist Recreation Manager Public Works Supervisor Planning Aide Traffic Engineer Manager Recreation Supervisor Permit Technician Senior Communications &
Marketing Analyst Receptionist/Cashier
Senior Communication &
Marketing Specialist Records Coordinator
Senior Finance Analyst Records Specialist
Senior Landscape
Administrator Senior Accountant
Senior Management Analyst Senior Audio-Visual Technician Senior Planner2 Senior Accounting Technician
Senior Recreation Supervisor Senior Building Permit Technician Senior Code Enforcement Officer
Senior Office Specialist
Senior Permit Technician
Street Maintenance Inspector
Senior Accounting Technician
Item: 8
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0 ATTACHMENT 2
Item: 8
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0 RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LAKE FOREST, CALIFORNIA, JOINING THE PUBLIC RISK

INNOVATION, SOLUTIONS, AND MANAGEMENT

AUTHORITY (PRISM) AS A PUBLIC ENTITY MEMBER

AND DELEGATING AUTHORITY TO THE CITY MANAGER,

OR DESIGNEE, TO ACT ON BEHALF OF THE CITY
WHEREAS, the Public Risk Innovation, Solutions, and Management Authority (“PRISM”) is a California joint powers authority organized to allow public agencies to participate in a member-directed risk sharing pool that helps proactively control losses and prepare for property, casualty, and employee benefit exposures; and WHEREAS, in partnership with Alliant Insurance Services, Inc., PRISM provides access to risk coverage programs; and
WHEREAS, the City of Lake Forest (the “City”), a California public entity, desires to become a member of PRISM in order to participate in one or more of PRISM’s insurance programs as authorized by the Joint Powers Law of the State of California (Gov. Code, § 6500, et seq.); and
WHEREAS, PRISM has determined that it is necessary for each of its members to delegate to one or more persons or positions the authority to act on that member’s behalf in matters relating to that member and PRISM; and WHEREAS, except as to those actions that must be approved by the City Council, such delegation of authority is necessary in order to carry out the purposes and functions of PRISM and its members; and
WHEREAS, in order to ensure one or more persons or positions is delegated the authority to act on a member’s behalf in matters relating to the City and PRISM, action by the City Council delegating that authority is necessary.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Forest as follows:

Section 1. Recitals. The recitals above are true and correct and are incorporated as a basis for the findings.

Section 2. Approval and Authorization. The City Council hereby approves and authorizes the City to enter into as a public entity member that certain PRISM JPA Agreement, adopted on October 5, 1979, and as amended on June 30, 2020 (a copy of Item: 8
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5 3
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0 which is attached hereto as Exhibit “A”).

Section 3. Delegation of Authority. The City Manager, or designee, is authorized to take any and all actions necessary to facilitate the purposes of this Resolution and the City Manager is hereby appointed to act on the City’s behalf in matters relating to PRISM including, without limitation, the execution of a memorandum of understanding between the City and PRISM, a copy of which is attached hereto as Exhibit “B.”
Section 4. CEQA. The City Council finds that the approval of this Resolution is not subject to the California Environmental Quality Act ("CEQA") under Title 14 of the California Code of Regulations (“CCR”), Sections 15060(c)(2), as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment, and 15060(c)(3), as the activity is not a “project” as that term is defined under 14 CCR Section 15378.

Section 5. Effective Date. This Resolution shall take effect upon adoption by the City Council.

PASSED, APPROVED AND ADOPTED this ___________, 2023, by the following vote, to wit:

DOUG CIRBO
MAYOR
ATTEST:

LISA BERGLUND, CMC

CITY CLERK
APPROVED AS TO FORM:

MATTHEW E. RICHARDSON

CITY ATTORNEY
Item: 8
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0 STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. __ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ____ day of ______, 2023, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________

LISA BERGLUND, CMC

CITY CLERK
Item: 8
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0 EXHIBIT A
JPA Agreement
Item: 8
112

Exhibit A
Adopted: October 5, 1979
Amended: May 12, 1980
Amended: January 23, 1987
Amended: October 7, 1988
Amended: March 1993
Amended: November 18, 1996
Amended: October 4, 2005
Amended: February 28, 2006
Amended: June 30, 2020

JOINT POWERS AGREEMENT

PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
This Agreement is executed in the State of California by and among those counties and public entities organized and existing under the Constitution of the State of California, which are parties signatory to this Agreement. Public Risk Innovation, Solutions, and Management (referred to herein as PRISM), formerly known as CSAC Excess Insurance Authority, was formed under the sponsorship of CSAC. California counties, hereinafter called member counties, and public entities, hereinafter called member public entities, (collectively “members”) shall be listed in Appendix A, which shall be attached hereto and made a part hereof.

RECITALS
WHEREAS, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and
WHEREAS, Article 16, Section 6 of the California Constitution provides that insurance pooling arrangements under joint exercise of power agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, California Government Code Section 990.4 provides that a local public entity may self-insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and
WHEREAS, pursuant to California Government Code Section 990.6, the cost of insurance provided by a local public entity is a proper charge against the local public entity; and WHEREAS, California Government Code Section 990.8 provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by any one or more of the methods specified in Government Code Section 990.4 and such pooling of self-insured claims or losses is not considered insurance nor subject to regulation under the Insurance Code; and WHEREAS, the counties and public entities executing this Agreement desire to join together for the purpose of jointly funding and/or establishing excess and other insurance programs as determined; NOW THEREFORE, the parties agree as follows:

ARTICLE 1

DEFINITIONS
“CSAC" shall mean the County Supervisors Association of California, dba California State Association of Counties.
"Board of Directors" or "Board" shall mean the governing body of PRISM. "Claim" shall mean a claim made against a member arising out of an occurrence, which is covered by an excess or primary insurance program of PRISM in which the member is a participant.

Item: 8
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Exhibit A
"Executive Committee" shall mean the Executive Committee of the Board of Directors of PRISM.
"Fiscal year" shall mean that period of twelve months which is established by the Board of Directors as the fiscal year of PRISM.
"Government Code" shall mean the California Government Code. “Insurance program” or “program” shall mean a program which has been designated as a major program of PRISM under which participating members are protected against designated losses, either through joint purchase of primary or excess insurance, pooling of self-insured claims or losses, purchased insurance or any other combination as determined by the Board of Directors. The Board of Directors, the Executive Committee, or a program’s governing committee may determine applicable criteria for determining eligibility in any insurance program, as well as establishing program policies and procedures. "Joint powers law" shall mean Article 1, Chapter 5, Division 7, Title 1 (commencing with Section 6500) of the Government Code.
"Loss" shall mean a liability or potential liability of a member, including litigation expenses, attorneys' fees and other costs, which is covered by an insurance program of PRISM in which the member is a participant. "Member county" shall mean any county in the State of California which has executed this Agreement and become a member of PRISM. "Member County" shall also include those entities or other bodies set forth in Article 3 (c).
“Member Public Entity” shall mean any California public entity, which is not a California county, which has executed this Agreement, and become a member of PRISM, “Member Public Entity” shall also include those entities or other bodies set forth in Article 3(c).
“Miscellaneous Program” is an insurance program of PRISM that does not involve pooling of self-insured claims or losses and may be made available to members as well as non-member public entities that are not a party to this Agreement.
"Occurrence" shall mean an event which is more fully defined in the memorandums of coverage and/or policies of an insurance program in which the participating county or participating public entity is a member. "Participating county" shall mean any member county which has entered into a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21.
“Participating public entity” shall mean any member public entity which has entered into a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21.
"Self-insured retention" shall mean that portion of a loss resulting from an occurrence experienced by a member, which is retained as a liability or potential liability of the member and is not subject to payment by PRISM.
"Reinsurance" shall mean insurance purchased by PRISM as part of an insurance program to cover that portion of any loss, which exceeds the joint funding capacity of that program.

Item: 8
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JPA, PRISM Amended: June 30, 2020
ARTICLE 2

PURPOSES
This Agreement is entered into by the member counties and member public entities in order to jointly develop and fund insurance programs as determined. Such programs may include, but are not limited to, the creation of joint insurance funds, including primary and excess insurance funds, the pooling of self-insured claims and losses, purchased insurance, including reinsurance, and the provision of necessary administrative services. Such administrative services may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal defense services.

ARTICLE 3

PARTIES TO AGREEMENT
(a) There shall be two classes of membership of the parties pursuant to this Agreement consisting of one class designated as Member Counties and another class designated as Member Public Entities.
(b) Each member county and member public entity, as a party to this Agreement, certifies that it intends to and does contract with all other members as parties to this Agreement and, with such other members as may later be added as parties to this Agreement pursuant to Article 19 as to all programs of which it is a participating member. Each member also certifies that the removal of any party from this Agreement, pursuant to Articles 20 or 21, shall not affect this Agreement or the member’s obligations hereunder. (c) A member for purposes of providing insurance coverage under any program of PRISM, may contract on behalf of, and shall be deemed to include:

Any public entity as defined in Government Code § 811.2 which the member requests to be added and from the time that such request is approved by the Executive Committee of PRISM.

Any nonprofit entity, including a nonprofit public benefit corporation formed pursuant to Corporations Code §§ 5111, 5120 and, 5065, which the member requests to be added and from the time that such request is approved by the Executive Committee.
(d) Any public entity or nonprofit so added shall be subject to and included under the member’s SIR or deductible, and when so added, may be subject to such other terms and conditions as determined by the Executive Committee.
(e) Such public entity or nonprofit shall not be considered a separate party to this Agreement.

Any public entity or nonprofit so added, shall not affect the member’s representation on the Board of Directors and shall be considered part of and represented by the member for all purposes under this Agreement.
(f) The Executive Committee shall establish guidelines for approval of any public entity or nonprofit so added in accordance with Article 3(c) and (d). (g) Should any conflict arise between the provisions of this Article and any applicable Memorandum of Coverage or other document evidencing coverage, such Memorandum of Coverage or other document evidencing coverage shall prevail.

ARTICLE 4
TERM
This Agreement shall continue in effect until terminated as provided herein.

Item: 8
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JPA, PRISM

Amended: June 30, 2020
ARTICLE 5

CREATION OF PRISM
Pursuant to the joint powers law, there is hereby created a public entity separate and apart from the parties hereto, to be known as Public Risk Innovation, Solutions, and Management (“PRISM”), with such powers as are hereinafter set forth.

ARTICLE 6

POWERS OF PRISM
PRISM shall have all of the powers common to General Law counties in California, such as Alpine County and all additional powers set forth in the joint powers law, and is hereby authorized to do all acts necessary for the exercise of said powers. Such powers include, but are not limited to, the following:
(a) To make and enter into contracts.
(b) To incur debts, liabilities, and obligations.
(c) To acquire, hold, or dispose of property, contributions and donations of property, funds, services, and other forms of assistance from persons, firms, corporations, and government entities.
(d) To sue and be sued in its own name, and to settle any claim against it. (e) To receive and use contributions and advances from members as provided in Government Code Section 6504, including contributions or advances of personnel, equipment, or property.
(f) To invest any money in its treasury that is not required for its immediate necessities, pursuant to Government Code Section 6509.5.
(g) To allow non-member public entities and non-member counties to participate in Miscellaneous Programs and for risk management services to be provided to non- member counties and non-member public entities including out-of-state participants in a PRISM program.
(h) To carry out all provisions of this Agreement.

Said powers shall be exercised pursuant to the terms hereof and in the manner provided by law.

ARTICLE 7

BOARD OF DIRECTORS
PRISM shall be governed by the Board of Directors, which shall be composed as follows:
(a) One director from each member county, appointed by the member county board of supervisors and serving at the pleasure of that body. Each member county board of supervisors shall also appoint an alternate director who shall have the authority to attend, participate in and vote at any meeting of the Board of Directors when the director is absent.

A director or alternate director shall be a county supervisor, other county official, or staff person of the member county, and upon termination of office or employment with the county, shall automatically terminate membership or alternate membership on the Board of Directors.
(b) Ten directors consisting of seven directors and three alternate directors chosen in the manner specified in the Bylaws from those participating as public entity members. A director or alternate public entity director shall be an official, or staff person of the public Item: 8
116

JPA, PRISM

Amended: June 30, 2020
entity member, and upon termination of office or employment with the public entity, shall automatically terminate membership or alternate membership on the Board of Directors. (c) Member county directors shall consist of a minimum of 80% of the eligible voting members on the Board of Directors. The public entity member directors shall be reduced accordingly to ensure at least 80% of the Board of Directors consists of county director members (By way of example, if the number of county members is reduced from the current 54 by member withdrawals to a level of 28, then county members would be at the 80% level, 28/35. If the county members go to 27, then the public entity members would lose one seat and would only have 6 votes).

Any vacancy in a county director or alternate director position shall be filled by the appointing county's board of supervisors, subject to the Provisions of this Article. Any vacancy in a public entity director position shall be filled by vote of the public entity members.

A majority of the membership of the Board of Directors shall constitute a quorum for the transaction of business. Each member of the Board of Directors shall have one vote. Except as otherwise provided in this Agreement or any other duly executed agreement of the members, all actions of the Board of Directors shall require the affirmative vote of a majority of the members; provided, that any action which is restricted in effect to one of PRISM's insurance programs, shall require the affirmative vote of a majority of those Board of Directors members who represent counties and public entities participating in that program. For purposes of an insurance program vote, to the extent there are public entity members participating in a program, the public entity Board of Directors members as a whole shall have a minimum of one vote. The public entity Board of Directors members may in no event cast more votes than would constitute 20% of the number of total county members in that program (subject to the one vote minimum). Should the number of public entity Board of Directors votes authorized herein be less than the number of public entity Board of Directors members at a duly noticed meeting, the public entity Board of Directors members shall decide among themselves, which Board of Directors member shall vote. Should they be unable to decide, the President of PRISM shall determine which director(s) shall vote.

ARTICLE 8

POWERS OF THE BOARD OF DIRECTORS
The Board of Directors shall have the following powers and functions:
(a) The Board of Directors shall exercise all powers and conduct all business of PRISM, either directly or by delegation to other bodies or persons unless otherwise prohibited by this Agreement, or any other duly executed agreement of the members or by law. (b) The Board of Directors may adopt such resolutions as deemed necessary in the exercise of those powers and duties set forth herein.
(c) The Board of Directors shall form an Executive Committee, as provided in Article 11.

The Board of Directors may delegate to the Executive Committee and the Executive Committee may discharge any powers or duties of the Board of Directors except adoption of PRISM's annual budget. The powers and duties so delegated shall be specified in resolutions adopted by the Board.
(d) The Board of Directors may form, as provided in Article 12, such other committees as it deems appropriate to conduct the business of PRISM. The membership of any such other committee may consist in whole or in part of persons who are not members of the Board of Directors.

Item: 8
117

JPA, PRISM

Amended: June 30, 2020
(e) The Board of Directors shall elect the officers of PRISM and shall appoint or employ necessary staff in accordance with Article 13.
(f) The Board of Directors shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of PRISM. Adoption of the budget may not be delegated.
(g) The Board of Directors shall develop, or cause to be developed, and shall review, modify as necessary, and adopt each insurance program of PRISM, including all provisions for reinsurance and administrative services necessary to carry out such program. (h) The Board of Directors, directly or through the Executive Committee, shall provide for necessary services to PRISM and to members, by contract or otherwise, which may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal services. (i) The Board of Directors shall provide general supervision and policy direction to the Chief Executive Officer.
(j) The Board of Directors shall receive and act upon reports of the committees and the Chief Executive Officer.
(k) The Board of Directors shall act upon each claim involving liability of PRISM, directly or by delegation of authority to the Executive Committee or other committee, body or person, provided, that the Board of Directors shall establish monetary limits upon any delegation of claims settlement authority, beyond which a proposed settlement must be referred to the Board of Directors for approval.
(l) The Board of Directors may require that PRISM review, audit, report upon, and make recommendations with regard to the safety or claims administration functions of any member, insofar as those functions affect the liability or potential liability of PRISM. The Board of Directors may forward any or all such recommendations to the member with a request for compliance and a statement of potential consequences for noncompliance. (m) The Board of Directors shall receive, review and act upon periodic reports and audits of the funds of PRISM, as required under Articles 15 and 16 of this Agreement. (n) The Board of Directors may, upon consultation with a casualty actuary, declare that any funds established for any program has a surplus of funds and determine a formula to return such surplus to the participating counties and participating public entities, which have contributed, to such fund.
(o) The Board of Directors shall have such other powers and duties as are reasonably necessary to carry out the purposes of PRISM.

ARTICLE 9

MEETINGS OF THE BOARD OF DIRECTORS
(a) The Board of Directors shall hold at least one regular meeting each year and shall provide for such other regular meetings and for such special meetings as it deems necessary. (b) The Chief Executive Officer of PRISM shall provide for the keeping of minutes of regular and special meetings of the Board of Directors, and shall provide a copy of the minutes to each member of the Board of Directors at the next scheduled meeting. (c) All meetings of the Board of Directors, the Executive Committee and such committees as established by the Board of Directors pursuant to Article 12 herein, shall be called, Item: 8
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noticed, held and conducted in accordance with the provisions of Government Code Section 54950 et seq.

ARTICLE 10

OFFICERS
The Board of Directors shall elect from its membership a President and Vice President of the Board, to serve for one-year terms.

The President, or in his or her absence, the Vice President, shall preside at and conduct all meetings of the Board of Directors and shall chair the Executive Committee.

ARTICLE 11

EXECUTIVE COMMITTEE
The Board of Directors shall establish an Executive Committee of the Board of Directors, which shall consist of eleven members: the President and Vice President of the Board of Directors, and nine members elected by the Board of Directors from its membership.

The terms of office of the nine non-officer members shall be as provided in the Bylaws of PRISM.

The Executive Committee shall conduct the business of PRISM between meetings of the Board of Directors, exercising all those powers as provided for in Article 8, or as otherwise delegated to it by the Board.

ARTICLE 12

COMMITTEES
The Board of Directors may establish committees, as it deems appropriate to conduct the business of PRISM. Members of the committees shall be appointed by the Board of Directors, to serve two year terms, subject to reappointment by the Board of Directors. The members of each committee shall annually select one of their members to chair the Committee.

Each committee shall be composed of at least five members and shall have those duties as determined by the Board of Directors, or as otherwise set forth in the Bylaws.

Each committee shall meet on the call of its chair, and shall report to the Executive Committee and the Board of Directors as directed by the Board of Directors.

ARTICLE 13
STAFF
(a) Principal Staff. The Chief Executive Officer shall be appointed by and serve at the pleasure of the Board of Directors. The Chief Executive Officer shall serve as the Board Secretary and administer the business and activities of PRISM, subject to the general supervision and policy direction of the Board of Directors and Executive Committee; shall be responsible for all minutes, notices and records of PRISM and shall perform such other duties as are assigned by the Board and Executive Committee. (b) Treasurer and Auditor. Pursuant to Government Code Section 6505.6, the Chief Financial Officer shall serve as the Treasurer/Auditor. The duties of the Treasurer are set forth in Article 16 of this Agreement. The Chief Financial Officer shall draw warrants to pay demands against PRISM. The Chief Financial Officer shall comply with the provisions of Government Code Section 6505.5 (a-d) and shall be appointed by and serve at the pleasure of the Chief Executive Officer.
(c) Other Staff. The Board of Directors, Executive Committee or Chief Executive Officer shall provide for the appointment of such other staff as may be necessary for the administration of PRISM.

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ARTICLE 14

DEVELOPMENT, FUNDING AND IMPLEMENTATION OF INSURANCE PROGRAMS (a) Program Coverage. Insurance programs of PRISM may provide coverage, including excess insurance coverage for:
(1) Workers' compensation;
(2) Comprehensive liability, including but not limited to general, personal injury, contractual, public officials errors and omissions, and incidental malpractice liability;
(3) Comprehensive automobile liability;
(4) Hospital malpractice liability;
(5) Property and related programs;
and may provide any other coverages authorized by the Board of Directors. The Board of Directors shall determine, for each such program, a minimum number of participants required for program implementation and may develop specific program coverages requiring detailed agreements for implementation of the above programs.
(b) Program and PRISM Funding. The members developing or participating in an insurance program shall fund all costs of that program, including administrative costs, as hereinafter provided. Costs of staffing and supporting PRISM, hereinafter called PRISM general expenses, shall be equitably allocated among the various programs by the Board of Directors, and shall be funded by the members developing or participating in such programs in accordance with such allocations, as hereinafter provided. In addition, the Board of Directors may, in its discretion, allocate a share of such PRISM general expense to those members, which are not developing or participating in any program, and require those counties and public entities to fund such share through a prescribed charge. (1) Annual Premium. Except as provided in (2) below, all post-development costs of an insurance program shall be funded by annual premiums charged to the members participating in the program each policy year, and by interest earnings on the funds so accumulated. Such premiums shall be determined by the Board of Directors or the program’s governing committee upon the basis of a cost allocation plan and rating formula developed by PRISM with the assistance of a casualty actuary, risk management consultant, or other qualified person. The premium for each participating member shall include that participant’s share of expected program losses including a margin for contingencies as determined by the Board of Directors, program reinsurance costs, and program administrative costs for the year, plus that participant’s share of PRISM general expense allocated to the program by the Board of Directors.
(2) Premium Surcharge
(i) If PRISM experiences an unusually large number of losses under a program during a policy year, such that notwithstanding reinsurance coverage for large individual losses, the joint insurance funds for the program may be exhausted before the next annual premiums are due, the Board of Directors or the program’s governing committee may, upon consultation with a casualty actuary, impose premium surcharges on all participating members; or
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(ii) If it is determined by the Board of Directors or the program’s governing committee, upon consultation with a casualty actuary, that the joint insurance funds for a program are insufficient to pay losses, fund known estimated losses, and fund estimated losses, which have been incurred but not reported, the Board of Directors or the program’s governing committee may impose a surcharge on all participating members. (iii) Premium surcharges imposed pursuant to (i) and/or (ii) above shall be in an amount which will assure adequate funds for the program to be actuarially sound; provided that the surcharge to any participating member shall not exceed an amount equal to three (3) times the member’s annual premium for that year, unless otherwise determined by the Board of Directors or the program’s governing committee.

Provided, however, that no premium surcharge in excess of three times the member’s annual premium for that year may be assessed unless, ninety days prior to the Board of Directors taking action to determine the amount of the surcharge, PRISM notifies the governing body of each participating member in writing of its recommendations regarding its intent to assess a premium surcharge and the amount recommended to be assessed each member. PRISM shall, concurrently with the written notification, provide each participating member with a copy of the actuarial study upon which the recommended premium surcharge is based. (iv) A member which is no longer a participating member at the time the premium surcharge is assessed, but which was a participating member during the policy year(s) for which the premium surcharge was assessed, shall pay such premium surcharges as it would have otherwise been assessed in accordance with the provisions of (i), (ii), and (iii) above. (c) Program Implementation and Effective Date. Upon establishment of an insurance program by the Board of Directors, PRISM shall determine the manner of program implementation and shall give written notice to all members of such program, which shall include, but not be limited to: program participation levels, coverages and terms of coverage of the program, estimates of first year premium charges, effective date of the program (or estimated effective date) and such other program provisions as deemed appropriate.
(d) Late Entry Into Program. A member which does not elect to enter an insurance program upon its implementation, pursuant to (c) above, or a county or public entity which becomes a party to this Agreement following implementation of the program, may petition the Board of Directors for late entry into the program. Such request may be granted upon a majority vote of the Board of Directors members, plus a majority vote of those board members who represent participants in the program. Alternatively, a county or public entity may petition the Executive Committee for late entry into the program, or a program committee, when authorized by an MOU governing that specific program, may approve late entry into that program. Such request may be granted upon a majority vote of the Executive Committee or program committee.
(e) Reentry Into A Program. Except as otherwise provided in a Program Memorandum of Understanding, any county or public entity that is a member of an insurance program of PRISM who withdraws or is cancelled from an insurance program under Articles 21 and 22, may not reenter such insurance program for a period of three years from the effective date of withdrawal or cancellation.

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ARTICLE 15

ACCOUNTS AND RECORDS
(a) Annual Budget. PRISM shall annually adopt an operating budget pursuant to Article 8 of this Agreement, which shall include a separate budget for each insurance program under development or adopted and implemented by PRISM.
(b) Funds and Accounts. The Auditor of PRISM shall establish and maintain such funds and accounts as may be required by good accounting practices and by the Board of Directors.

Separate accounts shall be established and maintained for each insurance program under development or adopted and implemented by PRISM. Books and records of PRISM in the hands of the Auditor shall be open to inspection at all reasonable times by authorized representatives of members.

PRISM shall adhere to the standard of strict accountability for funds set forth in Government Code Section 6505.
(c) Auditor's Report. The Auditor, within one hundred and eighty (180) days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board and to each member.
(d) Annual Audit. Pursuant to Government Code Section 6505, PRISM shall either make or contract with a certified public accountant to make an annual fiscal year audit of all accounts and records of PRISM, conforming in all respects with the requirements of that section. A report of the audit shall be filed as a public record with each of the members and also with the county auditor of the county where the home office of PRISM is located and shall be sent to any public agency or person in California that submits a written request to PRISM. The report shall be filed within six months of the end of the fiscal year or years under examination. Costs of the audit shall be considered a general expense of PRISM.

ARTICLE 16

RESPONSIBILITIES FOR FUNDS AND PROPERTY
(a) The Treasurer shall have the custody of and disburse PRISM's funds. He or she may delegate disbursing authority to such persons as may be authorized by the Board of Directors to perform that function, subject to the requirements of (b) below. (b) Pursuant to Government Code Section 6505.6, the Treasurer shall:
(1) Receive and acknowledge receipt for all funds of PRISM and place them in the treasury of the Treasurer to the credit of PRISM.
(2) Be responsible upon his or her official bond for the safekeeping and disbursements of all PRISM funds so held by him or her.
(3) Pay any sums due from PRISM, as approved for payment by the Board of Directors or by any body or person to whom the Board of Directors has delegated approval authority, making such payments from PRISM funds upon warrants drawn by the Auditor.
(c) Pursuant to Government Code Section 6505.1, the Chief Executive Officer, the Treasurer, and such other persons as the Board of Directors may designate shall have charge of, handle, and have access to the property of PRISM.
(d) PRISM shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in the form specified by the Board of Directors, covering all officers and staff of PRISM, and all officers and staff who are authorized to have charge of, handle, and have access to property of PRISM.

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ARTICLE 17

RESPONSIBILITIES OF MEMBERS
Members shall have the following responsibilities under this Agreement. (a) The board of supervisors of each member county shall appoint a representative and one alternate representative to the Board of Directors, pursuant to Article 7. (b) Each member shall appoint an officer or employee of the member to be responsible for the risk management function for that member and to serve as a liaison between the member and PRISM for all matters relating to risk management.
(c) Each member shall maintain an active risk control program, and shall consider and act upon all recommendations of PRISM concerning the reduction of unsafe practices. (d) Each member shall maintain its own claims and loss records in each category of liability covered by an insurance program of PRISM in which the member is a participant, and shall provide copies of such records to PRISM as directed by the Board of Directors or Executive Committee, or to such other committee as directed by the Board of Directors or Executive Committee.
(e) Each member shall pay premiums and premium surcharges due to PRISM as required under Article 14. Penalties for late payment of such premiums and/or premium surcharges shall be as determined and assessed by the Board of Directors. After withdrawal, cancellation, or termination action under Articles 20, 21, or 23, each member shall pay promptly to PRISM any additional premiums due, as determined and assessed by the Board of Directors under Articles 22 or 23. Any costs incurred by PRISM associated with the collection of such premiums or other charges, shall be recoverable by PRISM. (f) Each member shall provide PRISM such other information or assistance as may be necessary for PRISM to develop and implement insurance programs under this Agreement.
(g) Each member shall cooperate with and assist PRISM, and any insurer of PRISM, in all matters relating to this Agreement, and shall comply with all Bylaws, and other rules by the Board of Directors.
(h) Each member shall have such other responsibilities as are provided elsewhere in this Agreement, and as are established by the Board of Directors in order to carry out the purposes of this Agreement.

ARTICLE 18

ADMINISTRATION OF CLAIMS
(a) Subject to subparagraph (e), each member shall be responsible for the investigation, settlement or defense, and appeal of any claim made, suit brought, or proceeding instituted against the member arising out of a loss.
(b) PRISM may develop standards for the administration of claims for each insurance program of PRISM so as to permit oversight of the administration of claims by the members. (c) Each participating member shall give PRISM timely written notice of claims in accordance with the provisions of the Bylaws and the applicable program Memorandum of Coverage.

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(d) A member shall not enter into any settlement involving liability of PRISM without the advance written consent of PRISM.
(e) PRISM, at its own election and expense, shall have the right to participate with a member in the settlement, defense, or appeal of any claim, suit or proceeding, which, in the judgment of PRISM, may involve liability of PRISM.

ARTICLE 19

NEW MEMBERS
Any California public entity may become a party to this Agreement and participate in any insurance program in which it is not presently participating upon approval of the Board of Directors, by a majority vote of the members, or by majority vote of the Executive Committee.

ARTICLE 20

WITHDRAWAL
(a) A member may withdraw as a party to this Agreement upon thirty (30) days advance written notice to PRISM if it has never become a participant in any insurance program pursuant to Article 14, or if it has previously withdrawn from all insurance programs in which it was a participant.
(b) After becoming a participant in an insurance program, a member may withdraw from that program only at the end of a policy year for the program, and only if it gives PRISM at least sixty (60) days advance written notice of such action.

ARTICLE 21

CANCELLATION
(a) Notwithstanding the provisions of Article 20, the Board of Directors may:
(1) Cancel any member from this Agreement and membership in PRISM, on a majority vote of the Board of Directors members. Such action shall have the effect of canceling the member’s participation in all insurance programs of PRISM as of the date that all membership is canceled.
(2) Cancel any member’s participation in an insurance program of PRISM, without canceling the member’s membership in PRISM or participation in other programs, on a vote of two-thirds of the Board of Directors members present and voting who represent participants in the program.

The Board of Directors shall give sixty (60) days advance written notice of the effective date of any cancellation under the foregoing provisions. Upon such effective date, the member shall be treated the same as if it had voluntarily withdrawn from this Agreement, or from the insurance program, as the case may be. (b) Except as otherwise provided in a program Memorandum of Understanding, a member that does not enter one or more of the insurance programs developed and implemented by PRISM within the member’s first year as a member of PRISM shall be considered to have withdrawn as a party to this Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors.
(c) A member which withdraws from all insurance programs of PRISM in which it was a participant and does not enter any program for a period of six (6) months thereafter shall be considered to have withdrawn as a party to the Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors.

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ARTICLE 22

EFFECT OF WITHDRAWAL OR CANCELLATION
(a) If a member’s participation in an insurance program of PRISM is canceled under Article 21, with or without cancellation of membership in PRISM, and such cancellation is effective before the end of the policy year for that program, PRISM shall promptly determine and return to that member the amount of any unearned premium payment from the member for the policy year, such amount to be computed on a pro-rata basis from the effective date of cancellation.
(b) Except as provided in (a) above or as otherwise provided in a program Memorandum of Understanding, a member which withdraws or is canceled from this Agreement and membership in PRISM, or from any program of PRISM, shall not be entitled to the return of any premium or other payment to PRISM, or of any property contributed to PRISM.

However, in the event of termination of this Agreement, such member may share in the distribution of assets of PRISM to the extent provided in Article 23 provided; however, that any withdrawn or canceled member, which has been assessed a premium surcharge pursuant to Article 14 (b) (3) (ii) shall be entitled to return of said member’s unused surcharge, plus interest accrued thereon, at such time as the Board of Directors declares that a surplus exists in any insurance fund for which a premium surcharge was assessed. (c) Except as provided in (d) below, a member shall pay any premium charges, which the Board of Directors determines are due from the member for losses and costs incurred during the entire coverage year in which the member was a participant in such program regardless of the date of entry into such program. Such charges may include any deficiency in a premium previously paid by the member, as determined by audit under Article 14 (b) (2); any premium surcharge assessed to the member under Article 14 (b) (3); and any additional amount of premium, which the Board of Directors determines to be due from the member upon final disposition of all claims arising from losses under the program during the entire coverage year in which the member was a participant regardless of date of entry into such program. Any such premium charges shall be payable by the member in accordance with PRISM's invoice and payment policy. (d) Those members that have withdrawn or been canceled pursuant to Articles 20 and 21 from any program of PRISM during a coverage year shall pay any premium charges which the Board of Directors determines are due from the members for losses and costs which were incurred during the member’s participation in any program.

ARTICLE 23

TERMINATION AND DISTRIBUTION OF ASSETS
(a) A three-fourths vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from the member public entities, is required to terminate this Agreement; provided; however, that this Agreement and PRISM shall continue to exist after such election for the purpose of disposing of all claims, distributing all assets, and performing all other functions necessary to conclude the affairs of PRISM. (b) Upon termination of this Agreement, all assets of PRISM in each insurance program shall be distributed among those members which participated in that program in proportion to their cash contributions, including premiums paid and property contributed (at market value when contributed). The Board of Directors shall determine such distribution within six (6) months after disposal of the last pending claim or other liability covered by the program. (c) Following termination of this Agreement, any member which was a participant in an insurance program of PRISM shall pay any additional amount of premium, determined by the Board of Directors in accordance with a loss allocation formula, which may be Item: 8
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necessary to enable final disposition of all claims arising from losses under that program during the entire coverage year in which the member was a participant regardless of the date of entry into such program.

ARTICLE 24

LIABILITY OF BOARD OF DIRECTORS, OFFICERS, COMMITTEE MEMBERS AND LEGAL ADVISORS The members of the Board of Directors, Officers, committee members and legal advisors to any Board of Directors or committees of PRISM shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Agreement. They shall not be liable for any mistake of judgment or any other action made, taken or omitted by them in good faith, nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care, nor for loss incurred through investment of PRISM funds, or failure to invest.

No Director, Officer, committee member, or legal advisor to any Board of Directors or committee shall be responsible for any action taken or omitted by any other Director, Officer, committee member, or legal advisor to any committee. No Director, Officer, committee member or legal advisor to any committee shall be required to give a bond or other security to guarantee the faithful performance of their duties pursuant to this Agreement.

The funds of PRISM shall be used to defend, indemnify and hold harmless PRISM and any Director, Officer, committee member or legal advisor to any committee for their actions taken within the scope of the authority of PRISM. Nothing herein shall limit the right of PRISM to purchase insurance to provide such coverage, as is hereinabove set forth.

ARTICLE 25
BYLAWS
The Board of Directors may adopt Bylaws consistent with this Agreement, which shall provide for the administration and management of PRISM.

ARTICLE 26

NOTICES
PRISM shall address notices, billings and other communications to a member as directed by the member.

Each member shall provide PRISM with the address to which communications are to be sent. Members shall address notices and other communications to PRISM to the Chief Executive Officer of PRISM, at the office address of PRISM as set forth in the Bylaws.

ARTICLE 27

AMENDMENT
A two-thirds vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from member public entities, is required to amend this Agreement. However, the Executive Committee is authorized to make non- substantive, clerical amendments to the Agreement and does not need to obtain approval from the Board of Directors to make such amendments.

ARTICLE 28

EFFECTIVE DATE OF AMENDMENTS
Any amendment of this Agreement shall become effective upon the date specified by the Board of Directors and upon approval of any Amended Agreement as required in Article 27. Approval of any amendment by the voting boards of supervisors and public entity board members must take place no later than 30 days from the effective date specified by the Board of Directors.

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ARTICLE 29

PROHIBITION AGAINST ASSIGNMENT
No member may assign any right, claim or interest it may have under this Agreement, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, fund, premium or asset of PRISM.

ARTICLE 30

AGREEMENT COMPLETE
This Agreement constitutes the full and complete Agreement of the parties.

ARTICLE 31

DISPUTE RESOLUTION
When a dispute arises between PRISM and a member, the following procedures are to be followed:
(a) Request for Reconsideration. The member will make a written request to PRISM for the appropriate Committee to reconsider their position, citing the arguments in favor of the member and any applicable case law that applies. The member can also, request a personal presentation to that Committee, if it so desires. (b) Committee Appeal. The committee responsible for the program or having jurisdiction over the decision in question will review the matter and reconsider PRISM’s position. This committee appeal process is an opportunity for both sides to discuss and substantiate their positions based upon legal arguments and the most complete information available. If the member requesting reconsideration is represented on the committee having jurisdiction, that committee member shall be deemed to have a conflict and shall be excluded from any vote.
(c) Executive Committee Appeal. If the member is not satisfied with the outcome of the committee appeal, the matter will be brought to the Executive Committee for reconsideration upon request of the member. If the member requesting reconsideration is represented on the Executive Committee, that Executive Committee member shall be deemed to have a conflict and shall be excluded from any vote. (d) Arbitration. If the member is not satisfied with the outcome of the Executive Committee appeal, the next step in the appeal process is arbitration. The arbitration, whether binding or non-binding, is to be mutually agreed upon by the parties. The matter will be submitted to a mutually agreed arbitrator or panel of arbitrators for a determination. If Binding Arbitration is selected, then the decision of the arbitrator is final. Both sides agree to abide by the decision of the arbitrator. The cost of arbitration will be shared equally by the involved member and PRISM.
(e) Litigation. If, after following the dispute resolution procedure paragraphs a-d, either party is not satisfied with the outcome of the non-binding arbitration process, either party may consider litigation as a possible remedy to the dispute.

ARTICLE 32

FILING WITH SECRETARY OF STATE
The Chief Executive Officer of PRISM shall file a notice of this Agreement with the office of California Secretary of State within 30 days of its effective date, as required by Government Code Section 6503.5 and within 70 days of its effective date as required by Government Code Section 53051.

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IN WITNESS WHEREOF, the undersigned party hereto has executed this Agreement on the date indicated below.

DATE: MEMBER:
(Print Name of Member)
BY:
(Authorized signature of Member)
Seal:

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Exhibit B
Memorandum of Understanding
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Adopted: October 26, 2009
Last Amended: April 9, 2019

MEMORANDUM OF UNDERSTANDING

DENTAL PROGRAM
This Memorandum of Understanding (hereinafter “Memorandum”) is entered into by and between the Public Risk Innovation, Solutions, and Management (hereinafter “PRISM”) and the participating members of the Dental Program (hereinafter “Members”) that are signatories to this Memorandum.

1.CREATION OF THE PROGRAM. There is hereby created by this Memorandum the Dental Program (hereinafter “Program”).

2.JOINT POWERS AGREEMENT. Except as otherwise provided herein, all terms used herein shall be as defined in Article 1 of the Joint Powers Agreement Creating PRISM (hereinafter “Agreement”), and all other provisions of the Agreement not in conflict with this Memorandum shall be applicable.

3.PROGRAM COVERAGE SEGMENTS. The Program is formed for the purpose of establishing dental coverage under the following Program coverage segments:
a. Self-Insured Segment
b. Fixed-Rate Preferred Provider Organization (PPO) Pooled Segment c. Fully-Insured Dental Health Maintenance Organization (DHMO) Segment

4.PROGRAM COMMITTEE. The Employee Benefits Committee (hereinafter “Committee”) shall consist of nine (9) members. Except as otherwise provided herein, said Committee shall have full authority to determine all matters affecting the Program and its Members, including but not limited to, approval of new Members, premium/rate setting, addition of new Program segments and/or services, claims review, and amending the Memorandum. A majority of members of the Committee must be Members of the Program.

A majority of the members of the Committee shall constitute a quorum for the transaction of business. All actions of the Committee shall require the affirmative vote of a majority of the members of the Committee.

Except as otherwise provided herein, the Committee shall be authorized to do such acts as are reasonably necessary to further the purposes of this Memorandum and implement its provisions. The Committee may delegate any or all of this authority as deemed appropriate.

The Committee, when necessary to fulfill the purposes of this Memorandum, shall meet at the call of the Chair of the Committee as provided in Article 12 of the Agreement and Article VI of the Bylaws of PRISM (hereinafter referred to as the “Bylaws”). Any meeting of the Committee shall be subject to the applicable Item: 8
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Memorandum of Understanding
Adopted: October 26, 2009
Last Amended: April 9, 2019
provisions of Government Code §54950 et seq., commonly known as the “Brown Act.”

5.PREMIUM. Participating Member rates/premiums shall be established by the Dental Program carriers in consultation with the Program underwriters, actuaries, and the Committee. The participating Members, in accordance with the Program premium provisions of Article 14 of the Agreement, shall be assessed an annual premium for the purpose of funding the Program in which they participate.

Premiums will vary based on Member segment participation, benefit plan coverage, Member employee/retiree participation, and claims experience.

6.MEMBERSHIP. Membership in the Program consists of participation in one or more of the following:
a. A “Self-Insured” Member is defined as a Member who participates in the group purchase Program for administrative services only and is fully responsible for their own dental program; and/or
b. A “Fixed-Rate PPO” Member is defined as a Member who joins the Program and is part of the self-insured Fixed-Rate PPO pool; and/or c. A “Fully-Insured DHMO” Member is defined as a Member who joins the Program and is part of the fully insured DHMO pool.

7.PROGRAM PARTICIPATION. Adoption of this Memorandum by a Member allows for participation in the Program. Participation in the Program may be in one or more of the following segments; the Self-Insured Pool, the Fixed-Rate PPO Pool, and/or the DHMO pool. A Member shall be entitled to participate in the Program until they have withdrawn in accordance with the provisions of paragraph 16 of this Memorandum.

8.RENEWALS. All Program renewal rate action will be approved by the Committee with assistance from Program underwriters, actuaries, and Dental Program carriers. Fixed-Rate PPO Pool Members that have Legacy Premium Stabilization Funds (see paragraph 10.a.) may use those funds to offset renewal rate increases.

9.BILLINGS AND LATE PAYMENTS. Billing dates, payment due dates, and any late fees and/or penalties will be set by the Committee. All Members will receive separate notification of any changes in due dates and/or penalty fees at least thirty (30) days prior to the effective date of any such change.

Notwithstanding any other provisions to the contrary regarding late payment of invoices or cancellation from a Program, at the discretion of the Committee, any Member that fails to pay an invoice when due and as billed may be given a ten (10) day written notice of cancellation.

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Memorandum of Understanding
Adopted: October 26, 2009
Last Amended: April 9, 2019

10.PREMIUM STABILIZATION FUNDS. Premium Stabilization Funds as set forth apply only to Fixed-Rate PPO segment Members.
a. Legacy Premium Stabilization Fund. Delta Dental Members who are fully insured with Delta Dental are required to have their stabilization funds (if any) transferred to PRISM upon entry into the Fixed-Rate PPO Program segment. These funds will be accounted for individually for the Member’s use. The Member may use their Legacy Premium
Stabilization Funds to buy down their renewal or request a full disbursement from PRISM. If the Member leaves the Program with a fund balance remaining, those funds remain in the Program and the Member has no equity rights to those funds
b. Program Premium Stabilization Fund. The Program Stabilization Fund shall consist of accumulated excess reserves (in excess of the required Incurred But Not Reported (IBNR) and Claims Fluctuation Margin (CFM) requirements) generated by the Program with all years combined on a go forward basis. The Committee shall have authority to determine the use of these funds. These funds are not Member specific and they are separate from the Legacy Premium Stabilization Funds.

11.STABILIZATION INTEREST. Interest generated by both premium stabilization funds are available for the Committee to use for any purpose, including administrative fees, rate offsets, or claim payments.

12.DIVIDENDS AND ASSESSMENTS (Applicable to Fixed-Rate PPO Members Only). Should the Fixed-Rate PPO Program segment not be adequately funded for any reason, pro-rata assessments to the Members may be utilized to ensure the approved funding level for applicable policy periods. Any assessments, which are deemed necessary to ensure approved funding levels, shall be made upon the approval of the Committee in accordance with the following:
a. Any dividends or assessments shall be based upon the preceding three (3) years’ of percentage of contributions for losses for Fixed-Rate PPO Pooled Members only.
b. Self-Insured and DHMO segments are not eligible for dividends or assessments.

13.APPROVAL OF NEW MEMBERS – APPLICATION TO THE PROGRAM. Any public entity wishing to become a Member of the Program shall make application to and be approved by a majority vote of the Committee in a manner prescribed by them. The Committee has developed underwriting guidelines that outline specific criteria for accepting new Members. Program underwriting guidelines are available by request to PRISM.

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Dental Program
Memorandum of Understanding
Adopted: October 26, 2009
Last Amended: April 9, 2019

14.COVERAGE DOCUMENTS. Coverage documents shall be issued by the Dental Program carriers to each individual Member. Coverage shall be governed in accordance with these documents. Any changes to the benefits, as determined by the Member, are subject to the Dental Program carriers, Committee, actuarial, and/or other consultants’ pricing requirements.

15.CLAIMS ADMINISTRATION. The Committee shall authorize the retention of the services of dental carriers to provide claims services for the Program.

16.WITHDRAWAL. Withdrawal of a Member from the Program shall be as follows:
a. Fixed-Rate PPO and DHMO Pool Members. After becoming a participant in the Program, a Fixed-Rate PPO and/or DHMO Pool Member may withdraw from the Program at the end of a policy year only if they provide PRISM with sixty (60) days written notice prior to the end of the policy year.
b. Self-Insured Member. After becoming a participant in the Program, a Self-Insured Member may withdraw from the Program at the end of their specific policy year by giving PRISM sixty (60) days written notice prior to the end of their specific policy year.

17.LIASION WITH THE AUTHORITY. Each Member shall maintain staff to act as a liaison with PRISM and the Dental Program Carriers and between the Member and PRISM’s and the Dental Program carriers’ designated representative.

18.RESOLUTION OF DISPUTES. The Committee shall first determine any question or dispute with respect to the rights and obligations of the parties to this Memorandum; however, all final determinations shall be in accordance with Article 31 of the ”Agreement.”

19.ADMINISTRATION COSTS. PRISM shall be entitled to assess annual administration costs associated with the Program. Administrative costs for the Program shall be determined through PRISM’s budget process. The source of the funds for the Program will be administrative charges, interest earnings, or a combination of both.

20.COMPLETE AGREEMENT. Except as otherwise provided herein, this Memorandum constitutes the full and complete agreement of the Members.

21.SEVERABILITY. Should any provision of this Memorandum be judicially determined to be void or unenforceable, such determination shall not affect any remaining provision.

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Dental Program
Memorandum of Understanding
Adopted: October 26, 2009
Last Amended: April 9, 2019

22.AMENDMENT OF MEMORANDUM. This Memorandum may be amended by a majority vote of the Committee upon ninety (90) days advance written notice of the proposed amendments to the Members and county counsels. Each Member shall approve of any amendment by signature on the Memorandum by a Member’s designated representative, or alternate, who shall have authority to execute this Memorandum. Should a Member of the Program fail to execute any amendment to this Memorandum within the time provided by the Committee, the Member will be deemed to have withdrawn from the Program on the next annual renewal date.

23.EFFECTIVE DATE OF AGREEMENT. This Memorandum shall become effective on the first effective date of coverage for the Member, or upon approval by the Employee Benefits Committee of any amendment, whichever is later.

24.EXECUTION IN COUNTERPARTS. This Memorandum may be executed in several counterparts, each of which shall be an original, all of which shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the undersigned have executed the Memorandum as of the date set forth below.

Dated: 8/17/23
Public Risk Innovation, Solutions, and Management
Gina Dean, Chief Executive Officer
Dated:

Name (printed)
Signature
Member Entity
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: Public Works
SUBJECT:

FOURTH AMENDMENT TO LEIGHTON & ASSOCIATES FOR ON-CALL
GEOTECHNICAL SERVICES – TASK ORDER #5 PORTOLA OAKS

ENVIRONMENTAL REVIEW OF ORGANIC SOIL ISSUE
RECOMMENDED ACTION(S):

1. Approve the Fourth Amendment to the contract for On-Call Geotechnical Services with Leighton & Associates, Inc. – Task Order #5 Portola Oaks Environmental Review of Organic Soil Issue.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Fourth Amendment substantially in the form attached
EXECUTIVE SUMMARY:

Leighton & Associates, Inc. (“Leighton”) provides On-Call Geotechnical Services under a contract approved by the City Council on January 16, 2018. The three- year Professional Consultant Services Agreement with Leighton (“Agreement”) allowed for two additional one-year extensions based upon performance (Attachment 1). Leighton has performed to staff’s expectations throughout the term of the Agreement. The term of the Agreement has been extended three times via three amendments and is set to expire on January 16, 2024 (Attachments 2, 3 and 4).

Under the On-Call Geotechnical Services Contract, Leighton currently provides environmental third-party review related to an ongoing soils chemistry issue at the Baldwin & Sons’ Portola Oaks development. This is an ongoing issue which is currently under review by the State Department of Toxic Substances Control.

Leighton has excellent experience with these types of soils issues and is currently serving as the City’s expert in reviewing all soils matters. To allow Leighton to continue the review, staff proposes a Fourth Amendment to the Agreement with Leighton (Attachment 5) to extend the Agreement for one year.

Staff recommends the City Council exercise its discretionary authority to extend the term of the Agreement. The proposed Fourth Amendment to the Agreement with Leighton would extend the term of the Agreement and make no changes to Item: 9
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the rates or total compensation. The Finance Department prepared the proposed amendment and the City Attorney’s Office reviewed the document as to form.

There is sufficient funding in the 2023-2025 Operating Budget to accommodate these expenditures and geotechnical/ environmental work related to private development projects would be reimbursed by the developer.

BACKGROUND:

On January 16, 2018, the City Council approved contracts with GMU Geotechnical, Inc., LGC Geotechnical, Inc., and Leighton & Associates for On- Call Geotechnical Services. The term for these contracts was for three years with two optional one-year extensions at the discretion of the City Council. During the term of these contracts, the consultants provided third party review of the testing and construction methods used by developers during the rough grading operations on all development projects under construction within the city.

In March 2021, a soil stockpile at the Portola Oaks development, located in the vicinity of Glenn Ranch Road and Saddleback Ranch Road, began to produce steam, give off odors, and emit unusual heat which was observed during grading operations. Staff required the developer, Baldwin & Sons, to investigate the cause of the issue and provide a plan to the City describing how they would address the issue.

Under the Geotechnical On-Call Contract arrangement, staff reached out to the three on-call geotechnical firms to assist the City in investigating this issue and provide third party review of the developer’s efforts to address the soil issue at the Portola Oaks development. Leighton was the most qualified firm and had in- house environmental experts who were able to inspect and test the site, and review the documentation provided to the City by the developer’s consultants.

Staff issued a task order to Leighton on May 21, 2021, to provide their technical expertise in evaluating this soil issue.

The materials exhibiting anomalous heat and odor were subsequently hauled off- site between May 16, 2021, and July 14, 2021, for disposal. The City issued a stop work order for further grading on the project on June 30, 2021, until the developer could provide a report on what was causing the soil issue and develop a plan to address it.

A draft report was provided to the City in February 2022, which was reviewed by Leighton. Leighton provided invaluable advice to the City regarding this issue.

Upon review of the draft report, Leighton and staff concluded that further work should proceed under the direction and approval of the State Department of Toxic Substance Control (“DTSC”). Leighton continues to provide review and advise the City as the developer works with DTSC directly for the clearance of Item: 9
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the site. In July 2022, the developer met with DTSC and discussed the issues related to the soil and what steps needed to be taken to move forward.

Baldwin has been working to provide the information requested by DTSC and has developed a soil management plan for DTSC’s approval. On April 23, 2023, DTSC provided approval of Baldwin’s soil management plan, which required supplemental reports for each lot and set criteria for air sampling activities, testing of lots, and DTSC approval prior to starting building construction, along with notification requirements to keep DTSC informed regarding the site. On May 15, 2023, the City lifted the stop work order to allow grading to resume. On December 5, 2023, DTSC approved supplemental reports for ten lots. Baldwin is currently waiting for DTSC approval for the remaining 34 lots prior to restarting grading operations. Baldwin anticipates grading activities to begin after the winter season.

DISCUSSION:

The City’s standard contract format uses an initial three-year term with two additional one-year extensions available based on performance for a five-year maximum term. The Agreement with Leighton has been extended three times via three one-year extensions. The current term under the Agreement is set to expire on January 16, 2024. Since Leighton is intimately involved on an active and complex geotechnical issue which supports the City in a matter of health and safety, staff recommends extending the term of the Agreement an additional year to support this issue.

Pursuant to the City’s Purchasing and Contracting Guidelines, staff completes a vendor performance assessment during the process of preparing a contract amendment. The vendor performance assessment is used as a guide to determine whether a contract should be amended, renewed, or terminated based on performance in the following categories: performance of scope of services; timeliness; budget performance; and customer service. Utilizing an evaluation form, staff rates the consultant in each category as shown in Table 1. Leighton has provided on-call geotechnical services for several capital improvement and private development projects.

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Table 1: Vendor Performance Assessment
Leighton & Associates – Performance Review
January 16, 2018, through November 28, 2023
Category Unsatisfied – Very Satisfied
Performance of Scope of
services
☐Unsatisfied ☐ Satisfied ☒Very Satisfied ☐N/A
Timeliness ☐Unsatisfied ☐ Satisfied ☒Very Satisfied ☐N/A Budget Performance ☐Unsatisfied ☐Satisfied ☒Very Satisfied ☐N/A Customer Service ☐Unsatisfied ☐Satisfied ☒Very Satisfied ☐N/A Consistent with the City’s Purchasing and Contracting Guidelines, including conducting a vendor performance assessment, staff recommends the City Council exercise its discretionary authority to extend the Agreement and ensure the City continues to provide third party environmental review of the Portola Oaks development during upcoming grading activities. The Finance Department prepared the proposed Fourth Amendment to the Agreement with Leighton and Associates, Inc. (“Fourth Amendment”) and the City Attorney’s Office reviewed the document as to form. Staff recommends the City Council approve the proposed Fourth Amendment to allow for the continued and uninterrupted delivery of this service.

FISCAL IMPACT:

All geotechnical/ environmental work related to private development projects is reimbursed by the developer. The proposed Fourth Amendment to the Agreement with Leighton would extend the term of the Agreement and make no changes to hourly rates or the total compensation amount under the Agreement.

There is sufficient funding in the 2023-2025 Operating Budget to accommodate these expenditures and future budgets would be prepared to request an allocation commensurate with anticipated expenditures.

ATTACHMENTS:

1. Agreement with Leighton & Associates, Inc.

2. First Amendment to Agreement with Leighton & Associates, Inc.

3. Second Amendment to Agreement with Leighton & Associates, Inc.

4. Third Amendment to Agreement with Leighton & Associates, Inc.

5. Proposed Fourth Amendment to Agreement with Leighton & Associates, Inc.

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Initiated By: Douglas Erdman, Assistant City Engineer
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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Attachment 2
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Attachment 3
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Attachment 4
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55136.00200\31919338.1 - 1 -

CITY OF LAKE FOREST

THIRD AMENDMENT TO

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
PARTIES AND DATE.

This Third Amendment to the Agreement for Professional Consultant Services (“Third Amendment”) is entered into on the [***INSERT DAY***] day of [***INSERT MONTH***] , [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with it s principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”) and Leighton and Associates, Inc., a California corporation, with its principal place of business at 17781 Cowan Irvine, CA 92614 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." RECITALS.

2.1 Agreement. The Parties entered into that certain Agreement for On-Call Geotechnical Professional Consultant Services dated January 16, 2018 (“Agreement”).

2.2 First Amendment. The Parties entered into that certain First Amendment to extend the term of the Agreement and update the delivery of notices dated December 3, 2020.

2.3 Second Amendment. The Parties entere d into that certain Second Amendment to extend the term of the agreement and increase total compensation under the Agreement.

2.4 Third Amendment. The Parties now desire to amend the Agreement in order to extend the term of the Agreement.

TERMS.

3.1 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:

The term of this Agreement sha ll be from January 17, 2018 to January 16, 2024, unless earlier terminated as provided herein.

Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Third Amendment, the remaining provisions of the Agreement shall remain in full force and effect.


















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CITY OF LAKE FOREST LEIGHTON AND ASSOCIATES, INC.

By: [AUTHORIZED CITY SIGNATURE]
Doug Cirbo
Mayor

By: [VENDOR SIGNATURE 1]
Robert Riha
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:

By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Kristen Williams
Secretary
APPROVED AS TO FORM:

By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney












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Attachment 5
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Clerk
SUBJECT:

CONSIDERATION OF APPOINTMENTS TO REGIONAL BOARDS
RECOMMENDED ACTION(S):

1. Appoint Members of the City Council to the seats of Regional Boards.

2. Appoint a representative to the Orange County Vector Control District Board of Trustees to serve until January 1, 2028, or Direct the City Clerk to advertise notice of the appointment opportunity, pursuant to the Local Appointments Act, to fill the Orange County Vector Control District Board of Trustee vacancy.

3. Appoint Mayor Pro Tem Tettemer to the Audit Committee for a two-year term.

4. Appoint a representative to the Orange County Fire Authority Board of Directors. Exercise discretion in considering a Resolution entitled: A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE

FOREST, CALIFORNIA, DESIGNATING AND APPOINTING ITS
REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY’S
BOARD OF DIRECTORS.

EXECUTIVE SUMMARY:

Traditionally, City Councilmembers have been appointed to serve on various regional outside committees, boards, commissions, and agencies. Each appointee is responsible for representing the City and voting on behalf of the City Council. This matter is listed on the agenda for the City Council to conduct the annual review and make changes to appointments, if desired. The only exception is the appointment to the Orange County Fire Authority (“OCFA”) Board, for which a resolution is required. Otherwise, the City Council may make appointments to each committee, board, commission, or agency by nomination and minute order confirmation. In addition, the City Council will need to appoint one member of the City Council to serve a two-year appointment on the City’s Audit Committee.

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The Fair Political Practices Commission (“FPCC”) regulations require the adoption and posting of Form 806, Agency Report of Public Official Appointments, for individual City Councilmembers to participate in a City Council vote that would result in her or him serving in a position that provides compensation of $250 or more in any 12-month period.

BACKGROUND:

The Mayor and City Council represent the City’s interests in regional issues by serving on regional boards that make public policy decisions in the areas of transportation, water resources, fire services, and government facilities. In January of each year, the City Council reviews the various designated members on the submitted City Council Committee Appointments list.

The term for the Orange County Mosquito and Vector Control District (“District”) Board of Trustees representative will expire on December 31, 2023; therefore, staff is requesting the City Council make appointments this evening to avoid a break in representation. Due to an unexpected vacancy, the City Council appointed Council Member Pequeño during the March 7, 2023, City Council meeting to serve as a Trustee (Attachment 1). As the term is set to expire, the City Council may appoint a member of the City Council or direct staff to advertise a notice of the appointment opportunity pursuant to the Local Appointments Act (Gov. Code §54974).

Pursuant to the City Council Travel and Expense Reimbursement Policy, expenses incurred in connection with the performance of official duties at meetings attended as the City Council-designated representative (or City Council designated alternate in the absence of the City Council designated representative), as documented on the Appointments List, are eligible for reimbursement from the City Council travel budget (Attachment 2). Additionally, pursuant to FPPC Regulation 18705.5 (Materiality Standard: Economic Interest in Personal Finances), public officials may participate in a City Council vote that would result in her or him serving in a position that provides compensation in the form of stipends, reimbursement, or direct payment of $250 or more in any 12- month period. Regulation 18705.5 specifies, however, that the body making such an appointment(s) must adopt and post a list of the appointments on its website, as provided in Form 806.

DISCUSSION:

The City Council Committee Appointments List documents the various committees and boards to which the City Council has appointed its members (Attachment 3). In previous years, the City Council reviewed the list in January Item: 10
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and made updates to the appointments by minute order. Staff are bringing this item forward to the City Council in December because Council Member Pequeño’s appointment to the Vector Control District will expire on December 31, 2023.

Orange County Mosquito and Vector Control District
The District is an independent special district that has been serving the residents of Orange County since 1947. The District is dedicated to controlling rats, mosquitoes, fire ants, and flies. Other activities include surveillance of vectors and vector-borne diseases, public education services, and identification of public health pests submitted by county residents.

The Board of Trustees is the policy-making body of the District made up of an appointee from each Orange County city and the County of Orange. Typical duties include attending monthly meetings, attending occasional committee meetings, and attending educational conferences. The Board of Trustees meets at 3:00pm on the third Thursday of every month at the Orange County Mosquito and Vector Control District headquarters in Garden Grove. Trustees are provided a $100 monthly stipend.

Qualifications for the City’s representative to the Board of Trustees include: each Trustee appointed by the City Council shall be a voter in that city in accordance with Health & Safety Code section §2022; and, persons appointed shall have experience, training and education in fields that will assist in the governance of the District as provided in Health & Safety Code section §2022. City Council Members act as Trustees for 24 of the 34 cities in the District.

The City Council may either appoint a current City Council Member to the Board of Trustees for the District or direct the City Clerk to advertise a notice of the appointment opportunity to the public.

City Council Audit Committee
In 2020, the City Council adopted the Financial Management and Budgetary Policy, which established an Audit Committee consisting of two City Council Members and the City Manager. The purpose of the Audit Committee is to provide a direct line of communication between the auditor and the City Council.

The City Manager provides quarterly reports to the Audit Committee that compare year-to-date actuals with revenue and expenditure projects.

The City Council policy states, “Each City Council member serving on the Audit Committee shall serve for a two-year term. The initial term shall be staggered, one Council Member shall serve a one- year term and the other shall serve a two-year term.” On January 3, 2023, the City Council appointed Mayor Cirbo to Item: 10
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the Audit Committee for a two-year term and Mayor Pro Tem Tettemer to a one- year term. Mayor Pro Tem Tettemer’s term is set to expire at the end of 2023.

Since the Audit Committee was established, the Audit Committee has focused on the use of American Rescue Plan Act (“ARPA”) funds and the implementation of the City’s Strategic Economic Investment Program (“SEIP”). The intent of SEIP is to help local businesses offset the economic damage caused by the COVID-19 pandemic through economic support funding programs administrated by the City.

The administration of the SEIP program has been complex and has required Audit Committee consideration and direction. To allow for continuity of policy direction, staff recommends Mayor Pro Tem Tettemer continue his service on the Audit Committee for an additional two years.

Orange County Fire Authority
Pursuant to the Joint Powers Agreement (“JPA”) for the OCFA, the appointment of Directors is to be formalized by a resolution of the City Council. In compliance with the terms of the JPA, the draft Resolution appointing the City’s representative to the OCFA Board of Directors is attached for the City Council’s consideration (Attachment 4). Following City Council action, the Resolution may be finalized and formatted, with the name of the City’s appointee, and the recorded vote added before the Resolution is presented to the Mayor for signature and forwarded to the OCFA. Should the City Council choose to reappoint Council Member Tettemer to the OCFA Board of Directors, it is not necessary to adopt a new resolution.

Fair Political Practice Commission (”FPPC”) Form 806
Following the finalization of the Appointments List, the City is required to post on the City website FPPC Form 806, identifying:
• Each appointed position receiving compensation in excess of $250 per 12- month period.
• the salary or stipend for each appointed position
• the name of the public official appointed to the position • the name of any public official appointed as an alternate • the term of the appointment.

Lastly, following City Council action, Form 806 will be finalized and posted with the names of the City’s appointees. Staff recommends the City Council exercise discretion in appointing members to regional boards, appoint a current City Council Member to the Board of Trustees for the District or direct the City Clerk to advertise a notice of the appointment opportunity to the public, appoint Mayor Pro Tem Tettemer to the Audit Committee for a two-year term, and authorize the Item: 10
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attached Resolution if the City Council desires to appoint a City Council Member other than Mayor Pro Tem Tettemer to serve as a Director for the OCFA.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

1. Minutes, March 7, 2023, Item No. 10

2. City Council Travel and Expense Reimbursement Policy

3. City Council Appointment List

4. Resolution Designating the City’s Representative to OCFA Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
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7 MINUTE EXCERPT

LAKE FOREST REGULAR CITY COUNCIL MEETING
MARCH 7, 2023, ITEM NO. 10

10. APPOINTMENT OF CITY REPRESENTATIVE TO ORANGE COUNTY

VECTOR CONTROL DISTRICT BOARD OF TRUSTEES
City Manager Rose introduced the item and provided a presentation.

Andrew O’Connor offered public comment and expressed his opposition to a Council Member being appointed to the Orange County Mosquito and Vector Control District Board of Trustees.

Bob Holtzclaw offered public comment and expressed his interest in being appointed to the Orange County Mosquito and Vector Control District Board of Trustees.

Rita Bradley offered public comment and expressed her support for Bob Holtzclaw to be appointed to the Orange County Mosquito and Vector Control District Board of Trustees.

City Council questions were asked and answered.

MOTION: It was moved by Mayor Pro Tem Tettemer and seconded by Council Member Voigts to appoint Council Member Pequeño to the Orange County Vector Control District Board of Trustees to serve until January 1, 2024, and to approve FPPC Form 806 and authorize the City Clerk to post the form on the City’s website.

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ATTACHMENT 2
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CITY COUNCIL POLICY: TRAVEL AND

EXPENSE REIMBURSEMENT POLICY
Revised: January 2, 2019. Reaffirmed January 3, 2023

City Council Members and Commissioners (“Official” or “Officials”) are allowed their actual and necessary expenses when traveling on official City business consistent with this policy, as outlined below. Council Members and Commissioners are encouraged to participate in trainings and conferences in an effort to enhance education and to represent the City of Lake Forest. Reasonable modifications to this policy are allowed for an Official(s) with disabilities.

1 Before Your Trip.

1.1 Authorized Budget.

Travel is subject to the dollar limitations set forth in the City’s Annual Operating Budget. City Council travel is budgeted within the City Council Department “Travel, Conferences, and Meetings” account. Planning Commission travel is budgeted in the Community Development Planning Division “Commissioner Travel” account. Community Services Commission travel is budgeted in the Community Services Recreation Division “Commissioner Travel” account. Traffic and Parking travel is budgeted in the Public Works Traffic and Parking Commission Division “Commissioner Travel” account.

1.2 Authorized Functions (i.e., Where can I go?).

Expenses incurred in connection with the performance of official duties at functions described below are eligible for reimbursable:

a) Meetings of the City Council, Successor Agency, Housing Authority, Financing Authority, and any other government body or Ad Hoc Committee established by formal action of the Lake Forest City Council.
b) Meetings attended as the Council-designated representative(s) (or Council designated alternate(s)) of the City as documented on the most recently adopted City Council Committee Appointments List. c) Meetings with the City Manager or his or her designee. d) City-sponsored events.

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e) Meetings of the Orange County Division of the League of California Cities (LOCC) and Association of California Cities – Orange County (ACCOC).
f) Attendance at LOCC Annual Conference, LOCC Mayors and Council Members Executive Forum/Summit, LOCC policy
committees (subject to LOCC appointment), and LOCC New
Mayors and Council Members Academy.
g) Attendance at educational seminars, conferences or activities designed to improve the Council Member or Commissioner’s skill and knowledge provided the City is a member of the organization sponsoring the activity.
h) Attendance at training sessions required by federal, state, or local law.
i) Appearances before, or attending meetings of, state legislative committees, state regulatory bodies, state commissions, entities regulated by the California Public Utilities Commission, and other government entities, on behalf of the City of Lake Forest. j) Meeting or functions of public agency or non-profit organizations contract partners.

1.3 Advances.

The City does not issue advances for travel. In lieu of an advance, officials may utilize a Cal-Card (i.e., a purchase VISA card) for expenses incurred while traveling on official City business. 1

1.4 City Council CAL- Cards.

City Council Members are authorized to use a CAL-Card (i.e., a purchase VISA card) for travel expenses associated with out-of-town travel. When traveling, an official’s Cal-Card shall have an expenditure limit of $2,000. When not in use during specific travel, Cal-Cards shall have an expenditure limit of $0. CAL-Cards are to remain in the possession of Officials, and Officials are responsible to report lost or stolen cards.

1.5 Reservations/Registrations.

1 The CAL-Card program, a State purchase VISA card program administered by US Bank, is offered to designated City officials as a streamlined way to procure and pay for City-related goods and services while reducing reimbursement, invoice, and check processing costs. Officials that utilize CAL-Cards are subject to program rules and regulations as outlined in the City’s Purchasing Gui delines. CAL-Card purchases are restricted to specified merchant category codes.

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Officials attending meetings or traveling on official business may request staff assistance in arranging conference registration, hotel, and other travel reservations for authorized functions as listed in this policy.

1.5.1 Airline & Train Reservations.

The City will purchase airline and train tickets for travel to functions listed in Section 1.2 (f) on an official’s behalf no later than fourteen (14) days in advance of travel. The City will purchase airline and train tickets for travel to all other authorized functions as listed in this policy on an official’s behalf. Tickets for functions listed in Section 1.2 (f) requested thirteen days or less in advance of travel must be purchased directly by the traveling official. Eligibility for reimbursement of airline and train tickets is outlined in Section II of this policy.

1.6 Cancellations.

In the event an Official is unable to travel according to pre-arranged and/or pre-paid itineraries, the Official shall cancel his or her reservations prior to the cancellation deadline established by the vendor (i.e. hotel, airline, etc.) so as not to incur charges or in order to receive a refund or credit. In the event an Official does not cancel his or her reservations and the City is charged a fee or unable to receive a credit or refund, the Official shall reimburse the City the full cost of the fee or non-cancelled charges within thirty (30) days of the cancelled travel.

2 While on Your Trip.

2.1 Traveling to Your Destination.

Officials shall use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo requirements, and the most direct and time-efficient route.

2.1.1 Air and Train Travel.

Airfare and train fare shall be reimbursed at the actual ticket cost as stated on the receipt. Baggage handling fees up to $2 per bag are reimbursable. Long-term parking shall be used for travel exceeding 24 hours.

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2.1.2 Personal Automobile.

Automobile mileage is reimbursable at the Internal Revenue Service (IRS) rate in effect at the time of the trip. The reimbursable amount shall be based on the actual mileage traveled for the purposes of the Traveler’s official duties. In no case shall the amount of the reimbursement exceed the cost an airline ticket to the same destination purchased fourteen (14) days in advance of travel and, if applicable, the cost of a standard-size rental car.

2.1.3 Ground Transportation.

Taxi, bus, train, shuttle or other similar fares, including associated gratuities of up to 20 percent, are reimbursable. Baggage handling fees up to $2 per bag are reimbursable.

2.2 Meals and Incidental Expenses (M&IE).

The City maximum full day meal and incidental expenses rate shall be not greater than the maximum federal per diem meal and incidental expenses (M&IE) rate established by the General Services Administration (www.gsa.gov)
based on the limit for the city or county
to which the Official is traveling. Partial days per diem amounts are also established by the GSA. The GSA maximums include taxes and gratuities. Official must provide receipts for all meals and will be reimbursed at the lower of the appropriate per diem amount or the actual expense.

2.2.1 Meal Gratuities.

Meal gratuities of up to 20 percent are reimbursable.

2.2.2 Alcoholic Beverages.

There shall be no reimbursement for alcoholic beverages.

2.2.3 Meals Provided as Part of Functions.

An Official may not request reimbursement for any meal which is provided or otherwise available to the official at a function, whether or not there is an actual charge for the meal. For example, if lunch is provided at a function, the traveler may not request reimbursement for eating elsewhere.

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2.3 Lodging.

Actual lodging costs will be reimbursed when an Official’s travel on official City business reasonably requires an overnight stay due to distance or an Official’s need for sleep or rest to properly and safely perform their duties. The Official shall use lodging that is either: offered by a provider of lodging that is consistent with the per diem rates for lodging as established: (1) in IRS Publication 1542, as amended, or any successor publication; or (2) as a governmental rate offered by the provider of lodging.

2.3.1 Lodging for Conferences or Other Educational Activities.

Lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that the lodging at the group rate is available to the Official at the time of booking. If the group rate is not available, then the Official shall use comparable lodging that is consistent with the per diem rates for lodging as established: (1) in IRS Publication 1542, as amended, or any successor publication; or (2) as a governmental rate offered by a provider of lodging.

2.4 Miscellaneous Expenses.

Bridge, road tolls, housekeeping tips, parking fees and other similar miscellaneous expenses are reimbursable. Baggage handling fees up to $2 per bag are reimbursable.

2.5 Unauthorized Expenses.

Expenses the City will not reimburse include, but are not limited to:
a) The personal portion of any trip.
b) Political or charitable contributions or events.
c) Family expenses, including a partner’s expense when
accompanying the Official on City-related business, as well as children or pet-related expenses.
d) Entertainment expenses, including theater, movies (including in- room), sporting events (including but not limited to gym, massage and golf-related expenses), or other cultural events.

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e) Non-mileage personal automobile expenses, including traffic citations.
f) Personal losses incurred while on City business.
g) “Pre-boarding”, “upgrade” or “change” fees charged for the convenience of the traveling official.

3 After Your Trip.

3.1 Documentation of Expenses/ Expense Reports

Officials shall submit expense report forms, as provided by the City, to the City Manager or the Manager’s designee within thirty (30) days of incurring the expense. The expense report is to be signed, under penalty of perjury, and state that all expenses listed were necessary, reasonable and incurred in connection with City business and in conformity with this Policy. If an Official does not submit expense report forms within thirty (30) days of incurring the expense, the Official will be ineligible for any future City paid travel arrangements or use of City Cal-Cards until the signed expense report form is submitted.

3.1.1 Expense Documentation.

To qualify for reimbursement, expense reports must be
accompanied by documentary evidence, such as a receipt, canceled check, or bill for each expense. The documentary evidence should show the amount, date, place, and essential character of the expense.
a) If the evidence submitted is a bill, it must be itemized so as to sufficiently indicate which costs the Official claims are in connection with City-approved travel and for what purpose such costs were incurred (e.g., an itemized hotel bill would indicate cots for room, parking fee, meals, and room tax, with the respective cost of each listed on the bill).
b) Any evidence submitted must be attached to a written statement signed by the Official attesting the evidence is an accurate depiction of the expense and that the charges are appropriate and incurred in connection with City business and in conformity with this Policy.
c) Receipts shall document the expenses of the Official exclusively. Personal expenses (including, but not limited to, a partner’s expenses) shall not be included on the submitted receipt.

Item: 10
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3.1.2 Substitute Expense Documentation.

If documentary evidence (e.g., receipt or bill) is not available, the following limitations on reimbursement shall apply:
a) Lodging, food, and beverage expenses shall not be
reimbursed.
b) Per IRS guidelines, only expenses of less than $75.00 shall be reimbursed where substitute documentary evidence is
provided.

Acceptable forms of substitute documentary evidence may include, but are not limited to, written statements from the Official’s guests or other witnesses setting forth detailed information about the expense, or an In Lieu of Receipt Form signed by the traveling Official. A sample In Lieu of Receipt Form is attached to this policy (Attachment 1).

3.1.3 California Public Records Act.

All documents related to reimbursable City expenditures are subject to disclosure under the California Public Records Act Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1.

3.2 Reimbursement.

The City will reimburse Officials for all actual and necessary expenses within the limitations of this policy.

3.2.1 Preliminary Review by Staff.

The City Manager or his or her designee shall review all forms and documentary evidence as outlined in the attached Staff Travel Expenditure Review Procedure (Attachment 2).
.

3.2.1.1 Reimbursement .

Once the expense report is complete, signed and all
necessary receipts are attached, staff will submit the
report and supporting documentation to the Finance
department for processing with the next scheduled
Warrant Register
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4 Policy Violations.

Pursuant to California Government Code Section 53232.4, penalties for misuse of public resources or falsifying expense reports in violation of expense reporting policies may include, but are not limited to, the following:
a) The loss of reimbursement privileges.
b) Restitution to the City.
c) Civil penalties for misuse of public resources pursuant to California Government Code Section 8314.
d) Prosecution for misuse of public resources, pursuant to Section 424 of the Penal Code.

In addition to the above penalties as prescribed by State law, violation by an Official of this Policy shall result in the following:
a) Termination of that Official’s privilege to use City CAL-cards, unless such privilege is reinstituted by the City Council; and/or
b) Ineligibility for any future pre-paid travel, unless such eligibility is restored by the City Council.

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ATTACHMENT 3
Item: 10
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CITY OF LAKE FOREST
2023 REGIONAL BOARD REPRESENTATIVES, CITY COUNCIL AD-HOC COMMITTEES

COMMITTEE

DESIGNATED

MEMBER(S) ALTERNATE MEETING DAY/TIME MEETING LOCATION STIPEND/MILEAGE California Joint
Powers
Insurance
Authority (CJPIA)

YU
All Council
Members,
City Manager, &
Risk Manager

Annually
July

CJPIA Office
El Capitan Room
8081 Moody Street, La Palma
$100/mtg + Mileage
Reimbursement
Foothill/Eastern
Transportation
Corridor Agency
(TCA) **

VOIGTS

PEQUEÑO

2nd Thursday of the
Month at 9:30 a.m.

TCA Offices
125 Pacifica
Irvine
$120/mtg.

max. 18 mtgs/qtr;

mileage at IRS rate
Upper Newport
Bay Watershed
Executive
Committee

VOIGTS

Staff
Quarterly, 3rd
Wednesday,
1:30-3:00 p.m.

Irvine Ranch Water District
Offices
15600 Sand Canyon Ave., Irvine
None

Orange County
Fire Authority

TETTEMER

N/A

4th Thursday of the
month
6:00 p.m.

Regional Fire Operations &
Training Center Board Rm.,
One Fire Authority Rd.,
Irvine, CA

$100 per meeting

max $300

FPPC 700 Form required
Orange County
Public Library
Advisory Board

YU

PEQUEÑO

Meets three (3) times a
year
OC Public Library Headquarters
Yosemite Conference Room B,
2nd Floor, 1501 E. Saint Andrew
Place, Santa Ana

None
South Orange
County
Watershed
Management
Area

PEQUEÑO

YU

Semi Annually

Laguna Niguel Council
Chambers 30111 Crown Valley
Prkwy,
Laguna Niguel, CA

None

League of CA
Cities Annual
Conference
YU

PEQUEÑO

Annually in September

Sacramento, CA

Per the City’s Travel Policy
Southern
California
Association of
Governments
(SCAG)

CIRBO

PEQUEÑO

Annually in May

Palm Desert, CA

Per the City’s Travel Policy
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COMMITTEE

DESIGNATED

MEMBER(S) ALTERNATE MEETING DAY/TIME MEETING LOCATION STIPEND/MILEAGE Orange County
Sheriff Dept.

Local Remote
Access Network
Board (RAN)
VOIGTS ANDERSON Annually in January

N/A

None.

City Council
Budget / Audit
Committee
(Standing
Committee
Follows the Brown
Act)

2-year term:

CIRBO

1 year term:

TETTEMER

N/A

Meets four times a year

Lake Forest Civic Center

None.

Orange County
Mosquito and
Vector Control
District
PEQUEÑO
(serving out
remainder of V.

Anderson 4-year
term)
N/A Monthly
Orange County Mosquito and
Vector Control District HQ
13001 Garden Grove Blvd
Garden Grove, CA 92843
Per the City’s Travel Policy

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4 7
9 9
0 ATTACHMENT 4
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RESOLUTION 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE

FOREST, CALIFORNIA, DESIGNATING AND APPOINTING ITS

REPRESENTATIVE TO THE ORANGE COUNTY FIRE
AUTHORITY’S BOARD OF DIRECTORS
WHEREAS, the City, as a “member” of the Orange County Fire Authority Joint Powers Authority (JPA) is entitled to appoint a representative director (“Director”) to the Orange County Fire Authority’s Board of Directors, and WHEREAS, each member agency, by resolution of its governing body, shall designate and appoint one representative to act as its Director on the Authority Board of Directors, except the County whose Board of Supervisors shall appoint two representatives to act as its Directors, and
WHEREAS, each Director shal l be a curren t e lected membe r of the governing body, and
WHEREAS, each Director shall hold office until the selection of a successor by the appointing body, and
WHEREAS, each Director is to serve at the pleasure of his or her appointing body and may be removed at any time, with or without cause, at the sole discretion of that appointing body, and
WHEREAS, any vacancy shall be filled in the same manner as the original appointment of a Director.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Forest, California, does hereby designate and appoint __ as its Director to the Orange County Fire Authority Board of Directors.

PASSED, APPROVED, AND ADOPTED this 19th day of December 2023. _

DOUG CIRBO
MAYOR
Item: 10
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ATTEST:

LISA BERGLUND, MPA

CITY CLERK
APPROVED AS TO FORM:

MATTHEW E. RICHARDSON

CITY ATTORNEY
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2023-xx was duly passed and adopted at a regular meeting of the Lake Forest City Council on the 19th day of December 2023, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

LISA BERGLUND, MPA

CITY CLERK
Item: 10
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Clerk
SUBJECT:

SELECTION OF MAYOR AND MAYOR PRO TEM FOR THE 2024 CALENDAR YEAR
RECOMMENDED ACTION(S):

1. SELECTION OF MAYOR:
a. OPEN nominations for Mayor;
b. CLOSE nominations for Mayor;
c. Members of the City Council VOTE;
d. City Clerk will DECLARE results.
e. Mayor assumes the role as Mayor on January 1, 2024.

2. SELECTION OF MAYOR PRO TEM:
a. OPEN nominations for Mayor Pro Tem;
b. CLOSE nominations for Mayor Pro Tem;
c. Members of the City Council VOTE;
d. City Clerk DECLARE results.
e. Mayor Pro Tem assumes the role as Mayor Pro Tem on January 1, 2024.

EXECUTIVE SUMMARY:

Currently, there is no City policy in place as it relates to electing a new Mayor and Mayor Pro Tem. Therefore, at this time all members of the City Council are eligible to serve as Mayor or as Mayor Pro Tem. Below is a list of City Council Members that have served as Mayor and/or Mayor Pro Tem within the last five years.

Table 1. Mayor and Mayor Pro Tem
Mayor Mayor Pro Tem
2023 Doug Cirbo Mark Tettemer
2022 Robert Pequeno Doug Cirbo
2021 Scott Voigts Robert Pequeno
2020 Neeki Moatazedi Mike James
2019 Mark Tettemer Neeki Moatazedi
Item: 11
210

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 11
211

CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Clerk
SUBJECT:

RECOGNITION OF MAYOR CIRBO FOR HIS SERVICE IN 2023
RECOMMENDED ACTION(S):

Present gavel to Mayor Cirbo in recognition of his service and leadership in 2023.

EXECUTIVE SUMMARY:

The City Council reorganizes every year and selects a new Mayor and Mayor Pro Tem to serve for the following 12 months. Tonight is the last regular City Council meeting scheduled for 2023. Therefore, it is appropriate to recognize Mayor Doug Cirbo for his service as Mayor in 2023. The incoming 2024 Mayor will present a mounted gavel to commemorate the meetings called to order during Mayor Cirbo’s tenure as Mayor in 2023.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 12
212

CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2023
DEPARTMENT: City Clerk
SUBJECT:

COMMENTS BY OUTGOING MAYOR
RECOMMENDED ACTION(S):

Extend the opportunity to outgoing Mayor Cirbo to present comments.

EXECUTIVE SUMMARY:

The City's longstanding practice is to allow the outgoing Mayor a comment period at the end of their term (outside of normal City Council comments) to remark on the past achievements and highlights during their tenure.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 13
213