MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, January 2, 2024, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m. with all members present.
ROLL CALL: Council Members: Doug Cirbo
Robert Pequen
Beniamin Yu
Mayor Pro Tem: Scott Voigts
Mayor: Mark Tettemer
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
Assistant City Clerk: Thy Merritt
INVOCATION: The Invocation was provided by Rabbi Zalman Marcus, Chabad of Mission Viejo.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Mayor Tettemer.
PRESENTATIONS: (Item Nos. 1 - 4)
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Cirbo, to approve Presentation Item Nos. 1 - 4. The motion was carried by a vote of 5/0.
1. INSTALLATION OF MAYOR FOR 2024
City Manager Rose introduced this item and invited Mayor Tettemer to take the oath of office. The oath was administered by the Mayor's family members. No public comment was offered.
ACTION: The ceremonial oath of office was held.
COMMENTS BY INCOMING MAYOR
City Manager Rose introduced this item and invited Mayor Tettemer to provide remarks. He reflected on his time as Council member and commented on his goals as Mayor for 2024.
ACTION: The opportunity for Mayor Tettemer to present comments was extended.
3. UPDATE ON ORANGE COUNTY MOSQUITO AND VECTOR CONTROL
DISTRICT ACTIVITIES AND PROGRAMS
City Manager Rose introduced this item and invited Director of Scientific Technical Services Amber Semrow to provide a presentation. Council member questions were asked and answered. No public comment was offered.
ACTION: A presentation on activities and programs of the Orange County Mosquito and Vector Control District was received.
NEW EMPLOYEE INTRODUCTIONS
City Manager Rose introduced this item and provided a presentation on new employee Rosalie Reyes, Management Assistant to the Public Works Department. No public comment was offered.
ACTION: The presentation was received and filed.
PUBLIC COMMENTS:
Marcel Louis spoke on his concerns and questions with the City's agreement with Orange County Sheriff's Department.
Walter Nobrega spoke on his concerns with Assembly Bill 205.
Bob Holtzclaw spoke on his concerns regarding day laborers congregating at Home Depot and conditions along El Toro Road.
Randy Johnson spoke on his concerns regarding Council Member Yu.
CONSENT CALENDAR: (Item Nos. 5 - 8)
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 5 - 8. The motion was carried by a vote of 5/0.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON DECEMBER 19, 2023
ACTION: The minutes were approved as submitted.
FIRST AMENDMENT TO THE KONICA MINOLTA MANAGED PRINT
SERVICES CONTRACT
LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 5
January 2, 2024
ACTION: 1. The First Amendment to the Konica Minolta Managed Print Services Contract was approved. 2. The Mayor was authorized to sign and the City Clerk to attest the First Amendment to the Managed Print Services substantially in the form attached.
8. APPROVAL OF LICENSE AND RIGHT-OF-WAY ENCROACHMENT
AGREEMENTS WITH SHEA HOMES LIMITED PARTNERSHIP
ACTION: 1. The two License and Right-of-Way Encroachment Agreements with Shea Homes Limited Partnership for maintenance of subdivision improvements was approved. 2. The Mayor was authorized to sign the Agreements.
DISCUSSION/ACTION ITEMS: (Item Nos. 9 - 12)
9. SECOND AMENDMENT TO FRANCHISE AGREEMENT WITH CR&R, INC.
FOR RESIDENTIAL AND COMMERCIAL SOLID WASTE AND RECYCLING
COLLECTION SERVICES
City Manager Rose introduced this item and invited Public Works Director Wheeler to provide a presentation. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Council Member Pequeño, seconded by Council Member Yu, to: 1. Approve the Second Amendment to the Franchise Agreement with CRaR, Inc. and, 2. Authorize the Mayor to sign, and the City Clerk to attest the Second Amendment, substantially in the form attached. The motion was carried by a vote of 5/0.
10. ANNUAL REVIEW OF CITY COUNCIL POLICIES
City Manager Rose introduced this item and invited Assistant City Clerk Merritt to provide a presentation. Randy Johnson offered public comment and spoke on his concerns with several of the policies. Council Member Cirbo made a friendly amendment to bring back a draft Recognitions policy that addresses items given to award recipients. Mayor Pro Tem Voigts suggested including costs of items in the policy as well. Mayor Tettemer made a friendly amendment to the Recognitions policy to move all language related to Resolutions to the Resolutions policy and delete references to Resolutions in the Recognitions Policy for clarity. Council Member Pequeño made a friendly amendment to bring back a draft policy on requiring Council members to explain why they are abstaining from a vote. Mayor Tettemer made a friendly amendment to Council Member Pequeño's amendment to have staff research other agencies' policies on recusals and abstentions.
January 2, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 5 MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to:
1. Reaffirm the following policies:
a.) 1. Appointment of Commission Members
b.) 2. Audit Committee
c.) 3. Biennial City Commission Workshop
d.) 4. Censure
e.) 5. Consensus for Placing Items on the Agenda
f.) 6. Ethics
g.) 8. Mayor's Minute Video Segment
h.) 9. Order of the Agenda
i.) 12. Recovered Organic Waste Product Procurement
j.) 13. Requests for City Attorney Services
(.) 16. Use of Digital Signatures and Electronic Approvals m.) 17. Written Communication;
2. Adopt the revised versions of the following updated City Council policies:
a.) 7. Mayor's Award
b.) 10. Public Comment
d.) 15. Travel and Expense Reimbursement;
Bring back the revised versions of the following policies with additional proposed changes made by Council Member Cirbo, Mayor Pro Tem Voigts, and Mayor Tettemer:
c.) 11. Recognitions - Proclamations, Certificates, Resolutions k.) 14. Resolutions; and,
Research other agencies' policies on recusals and abstentions. The motion was carried by a vote of 5/0.
11. WREATHS ACROSS AMERICA
City Manager Rose introduced this item and invited Assistant City Clerk Merritt to provide a presentation. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Council Member Yu, seconded by Council Member Pequeño, to donate $1,000 to Wreaths Across America before January 16, 2024, to avail the donation matching program.
12. STRATEGIC PLAN QUARTERLY UPDATE
City Manager Rose introduced this item and invited Assistant to the City Manager Ruelas to provide a presentation. No public comment was offered.
Council member questions were asked and answered.
January 2, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 5 ACTION: The presentation was received and filed.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Cirbo: Council Member Cirbo congratulated Mayor Tettemer and expressed interest in the Mayor's goal of having a
Lake Forest float in the Rose Parade as suggested in
Mayor Tettemer's comments.
Council Member Pequeño: Council Member Pequeño congratulated Mayor Tettemer and welcomed Management Assistant
Reyes. He wished everyone a Happy New Year.
Council Member Yu: Council Member Yu congratulated Mayor Tettemer.
He requested consensus to bring back a report on day
laborers and a proclamation for the Lunar New Year.
No consensus was offered. He wished everyone a
Happy New Year.
Mayor Pro Tem Voigts: Mayor Pro Tem Voigts congratulated Mayor Tettemer and thanked Council Member Cirbo for his service as
Mayor. He wished everyone a Happy New Year.
Mayor Tettemer: Mayor Tettemer thanked his family for their support and invited Council Member Pequeño to provide
information on a memorial adjournment for Robert
Solis.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned in memory of Robert Solis at 8:15 p.m.
Respectfully submitted: APPROVED:
Thns HICH
THY MERRITT MARK TETTEMER
ASSISTANT CITY CLERK MAYOR
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