AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, February 6, 2024
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney:
City Clerk:
5:30 p.m.
Doug Cirbo
Robert Pequeño
Benjamin Yu
Scott Voigts
Mark Tettemer
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2) NUMBER
OF POTENTIAL CASES: 1
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 2 PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Elder Steve Warner, Calvary Chapel Foothill Ranch.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Boy Scout Troop #918.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
REPORT FROM STUDENT LIAISON: Report from Aarav Rajpara, Student Liaison from El Toro High School.
PRESENTATIONS (Item Nos. 2 – 3)
2. PROCLAMATION RECOGNIZING LUNAR NEW YEAR
RECOMMENDED ACTION: Present a proclamation recognizing Lunar New Year.
3. 2023 HOLIDAY LIGHTS CONTEST WINNER
RECOMMENDED ACTION: Recognize the 2023 Holiday Lights Contest Winner.
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 3 CONSENT CALENDAR (Item Nos. 4 – 13)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JANUARY 16, 2024
RECOMMENDED ACTION: Approve as submitted.
6. QUARTERLY TREASURER'S REPORT - QUARTER ENDED DECEMBER 31, 2023
RECOMMENDED ACTION: Receive and file.
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 4
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in- person at the meeting will be asked to submit a request to speak to the City Clerk.
7. SECOND READING AND ADOPTION OF ORDINANCE AMENDING TITLE 12 OF THE LAKE FOREST MUNICIPAL CODE RELATING TO
ENFORCEMENT OF STREET SWEEPING AND PERMIT PARKING
RESTRICTIONS
RECOMMENDED ACTION: Conduct second reading of and adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 12.16 OF TITLE 12 OF THE LAKE FOREST MUNICIPAL CODE, RELATING TO
ENFORCEMENT OF STREET SWEEPING AND PERMIT PARKING
RESTRICTIONS
8. SECOND READING AND ADOPTION OF ORDINANCE MAKING
VARIOUS UPDATES TO THE LAKE FOREST MUNICIPAL CODE
RECOMMENDED ACTION: Conduct second reading of and adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING VARIOUS SECTIONS
OF THE LAKE FOREST MUNICIPAL CODE TO MAKE MINOR
AMENDMENTS, CORRECTIONS, AND CLEAN-UP REFINEMENTS AND
DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA.
9. FIRST AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES
AGREEMENT WITH THERESA DOBBS (DBA HOUSING
REHABILITATION CONSULTING SERVICES) FOR HOUSING
REHABILITATION CONSULTING SERVICES
RECOMMENDED ACTION: 1. Approve the proposed First Amendment to the Professional Consultant Services Agreement with Theresa Dobbs dba Housing Rehabilitation Consulting Services. 2. Authorize the Mayor to execute, and the City Clerk to attest, the First Amendment to the Agreement with Theresa Dobbs dba Housing Rehabilitation Consulting Services, substantially in the form attached.
10. PROFESSIONAL CONSULTING SERVICES CONTRACT AWARD FOR
ENVIRONMENTAL CONSULTING SERVICES RELATED TO
ENVIRONMENTAL IMPACT REPORTS (EIRS)
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 5 RECOMMENDED ACTION: 1. Award a Professional Consulting Services Agreement in the amount of $873,540.88 to LSA Associates, Inc. (“LSA”), of Irvine, California, to provide Environmental Consulting Services related to Environmental Impact Reports (EIRs). The EIRs are for three projects (Site Development Permits 08-23-5653, 09-23-5658, and 06-21-5437) located at 26110, 26140, 26160, 26250, and 26200 Enterprise Way. 2.
Authorize the Mayor to sign and the City Clerk to attest to the Professional Consulting Services Agreement with LSA, substantially in the form attached. 3. Adopt a Resolution entitled: RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24.
11. SECOND AMENDMENT TO AGREEMENT WITH INTERWEST
CONSULTING GROUP, INC. FOR BUILDING AND SAFETY SERVICES RECOMMENDED ACTION: 1. Approve the Second Amendment to the Professional Services Agreement with Interwest Consulting Group, Inc. (“Interwest”) contract for Building and Safety Services to extend the term an additional year, update hourly billing rates and service processes under the agreement, and increase total compensation in the amount of $500,000 for a total not-to-exceed compensation amount of $6,340,000. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment to the Professional Services Agreement with Interwest, substantially in the form attached.
12. ACCEPTANCE OF PORTOLA CENTER IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT 18096
RECOMMENDED ACTION: 1. Accept as complete the tract improvements and monumentation constructed by Portola Senior Housing Associates, LP for Tract 18096. 2. Authorize the City Clerk to release the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount $576,068 and the Subdivision Improvement Monumentation Bond in the amount of $750. 3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bond in the amount of $57,606.90 one year after acceptance of the public improvements for Tract 18096 with concurrence of the Director of Public Works/City Engineer.
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 6
13. AWARD CONSTRUCTION CONTRACT FOR TRABUCO ROAD & LAKE
FOREST DRIVE REHABILITATION, ASCENSION MEDIAN
IMPROVEMENTS, TRABUCO TRAIL REHABILITATION (PW 24S03, PW 23S05A AND PW 24P16)
RECOMMENDED ACTION: 1. Approve contract documents for construction of Trabuco Road and Lake Forest Drive Rehabilitation (PW 23S05A), Ascension Median Improvements (PW 24S03) and Trabuco Trail Rehabilitation (PW24P16). 2. Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN;
AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24. 3. Award a
contract in the amount of $4,668,668 to All American Asphalt, Inc. 4. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from All American Asphalt, Inc. 5.
Authorize the Mayor to sign, and the City Clerk to attest the contract with All American Asphalt, Inc.
PUBLIC HEARING(S) (Item No. 14)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
14. UPDATE FINES FOR PARKING VIOLATIONS
RECOMMENDED ACTION: 1. Conduct the noticed public hearing.
2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LAKE FOREST, CALIFORNIA, UPDATING FINES FOR PARKING VIOLATIONS.
DISCUSSION/ACTION ITEMS (Item Nos. 15 – 16)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
15. MEMBERSHIP IN ASSOCIATION OF CALIFORNIA CITIES, ORANGE COUNTY (CONTINUED FROM THE JANUARY 16, 2024, CITY COUNCIL February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 7
MEETING)
RECOMMENDED ACTION: Receive and file.
16. FUTURE PROGRAMMING FOR THE CITY OF LAKE FOREST'S
STRATEGIC ECONOMIC INVESTMENT PROGRAM
RECOMMENDED ACTION: 1. Direct staff to prepare an allocation of $50,000 to fund Small Business Development Center programs. 2. Direct staff to combine the budgets for Restaurant Industry Assistance and Other Impacted Industry Assistance. 3. Direct staff to develop program guidelines for a bulk gift card purchasing program for local employers for future consideration.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Cirbo:
Council Member Pequeño:
Council Member Yu:
Mayor Pro Tem Voigts:
Mayor Tettemer:
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 8
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on February 1, 2024.
Lisa Berglund
City Clerk
February 6, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 9