AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, May 7, 2024
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney: City
Clerk:
5:30 p.m.
Doug Cirbo
Robert Pequeño
Benjamin Yu
Scott Voigts
Mark Tettemer
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY MANAGER
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 2 PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council may submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain Serena Cummins, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Cub Scout Troop #4321.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
REPORT FROM STUDENT LIAISON: Report from Aarav Rajpara, Student Liaison from El Toro High School.
PRESENTATIONS (Item Nos. 2 – 4)
2. TASTE OF LAKE FOREST RETURNS
RECOMMENDED ACTION: Receive and file the 2024 Taste of Lake Forest presentation.
3. PROCLAMATION SUPPORTING DROWNING PREVENTION
AWARENESS
RECOMMENDED ACTION: Approve a Proclamation designating May through August 2024 as Drowning Prevention Awareness Season.
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 3
4. RECOGNITION OF ORANGE COUNTY SHERIFF DEPARTMENT
CAPTAIN CHRISTINE BERRYMAN
RECOMMENDED ACTION: Present the recognition.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 5 – 13)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON APRIL 16, 2024
RECOMMENDED ACTION: Approve as submitted.
7. QUARTERLY TREASURER'S REPORT - QUARTER ENDED MARCH 31, 2024
RECOMMENDED ACTION: Receive and file.
8. PROCLAMATION DESIGNATING MAY 19-25, 2024, AS "NATIONAL PUBLIC WORKS WEEK"
RECOMMENDED ACTION: Approve a Proclamation designating May 19-25, 2024, as National Public Works Week in the City of Lake Forest.
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 4
9. GEOGRAPHIC INFORMATION SYSTEM LICENSE AGREEMENT
RECOMMENDED ACTION: 1. Approve the Small Enterprise License Agreement and the Master Services Agreement with Environmental Systems Research Institute, Inc. for ArcGIS software licenses and maintenance. 2. Authorize the Mayor to sign and execute the attached Small Enterprise License Agreement.
10. AWARD A CONTRACT FOR THE TRAFFIC OPERATIONAL
IMPROVEMENT STUDY
RECOMMENDED ACTION: 1. Award a contract in the amount of $94,615 for Traffic Operational Improvement Study to AGA Engineers, Inc. 2.
Authorize the Mayor to sign, and the City Clerk to attest to the agreement with AGA Engineers, Inc. substantially in the form attached.
11. AWARD OF CONTRACTS FOR CONTRACT ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES FOR LAKE FOREST
TRANSPORTATION MITIGATION PROJECTS AND ARTERIAL MEDIAN
IMPROVEMENT PROJECT
RECOMMENDED ACTION: 1. Award a Professional Consultant Services Agreement with a compensation amount of $338,904.00 to Z&K Consultants, Inc. for Contract Administration and Construction Inspection Services. 2. Award a Professional Consultant Services Agreement with a compensation amount of $460,115.52 to FCG Consultants, Inc. for Contract Administration and Construction Inspection Services. 3. Award a Professional Consultant Services Agreement with a compensation amount of $123,765.00 to Transtech Engineers, Inc. for Contract Administration and Construction Inspection Services. 4. Authorize the Mayor to sign, and the City Clerk to attest, the award of Professional Consultant Services Agreements to Z&K Consultants, Inc., FCG Consultants, Inc., and Transtech Engineers, Inc.
12. AWARD CONSTRUCTION CONTRACT FOR THE RIDGE ROUTE
MEDIAN IMPROVEMENT PROJECT (PW-24S07)
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 5 RECOMMENDED ACTION: 1. Approve contract documents for
construction of the Ridge Route Median Improvement Project (PW-24S07).
2. Award a contract in the amount of $257,480 to Cheloletty Engineering, Inc. 3. Authorize the Mayor to sign, and the City Clerk to attest the contract with Cheloletty Engineering, Inc. 4. Adopt Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT
PLAN; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24.
13. LAKE FOREST CIVIC CENTER LANDSCAPE AND STREETSCAPE
MAINTENANCE
RECOMMENDED ACTION: 1. Approve the First Amendment to the Agreement for Maintenance Services for Lake Forest Civic Center Landscape and Streetscape Maintenance Services with Brightview Landscape Services, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment substantially in the form attached.
PUBLIC HEARING(S) (Item Nos. 14 – 15)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
14. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FISCAL
YEAR 2024-25 ANNUAL ACTION PLAN
RECOMMENDED ACTION: Conduct a public hearing on the draft Fiscal Year 2024-25 Community Development Block Grant Program Annual Action Plan, close the public hearing, and direct staff to submit the Annual Action Plan to the U.S. Department of Housing and Urban Development.
15. PUBLIC HEARING TO CONSIDER ADOPTION OF PROPOSED FEE
SCHEDULE
RECOMMENDED ACTION: 1. Conduct the noticed public hearing. 2. Adopt a Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, ESTABLISHING UPDATED FEES May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 6 AND CHARGES FOR VARIOUS MUNICIPAL SERVICES.
DISCUSSION/ACTION ITEMS (Item No. 16)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
16. 2023-2025 OPERATING BUDGET MID-CYCLE REVIEW FOR FISCAL YEAR 2024-25
RECOMMENDED ACTION: 1. Receive presentation on Mid-Cycle Budget Review. 2. Review, revise, or provide direction on the allocation of the Fiscal Year 2024-25 Budget.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Cirbo:
Council Member Pequeño:
Council Member Yu:
Mayor Pro Tem Voigts:
Mayor Tettemer:
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 7
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on May 2, 2024.
Lisa Berglund
City Clerk
May 7, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 8