MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, May 7, 2024, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present.
ROLL CALL: Council Members: Doug Cirbo
Robert Pequerio
Benjamin Yu
Mayor Pro Tem: Scott Voigts
Mayor: Mark Tettemer
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Lisa Berglund
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY MANAGER
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
At 6:30 p.m. Mayor Tettemer reconvened Open Session with all members present.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PUBLIC COMMENT: Andrew O'Connor expressed his concerns with Best, Best, and Krieger and with the evaluation process for the City Manager.
INVOCATION: The Invocation was provided by Chaplain Serena Cummins, Orange County Sheriffs Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Pack # 4321.
REPORT FROM STUDENT LIAISON: Aarav Rajpara, Student Liaison from El Toro High School, provided a report. City Council Members presented Aarav with a gift and Certificate of Recognition and wished him well in his future endeavors.
PRESENTATIONS: ( Item Nos. 2— 4)
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to approve Presentation Item Nos. 2 — 4. The motion was carried by a vote of 5/0.
2. TASTE OF LAKE FOREST RETURNS
City Manager Rose introduced this item and invited Management Assistant Hairrell to provide a presentation. Andrew O'Connor offered public comment and expressed his concerns with the logistics of the event.
ACTION: The 2024 Taste of Lake Forest presentation was received and filed.
3. PROCLAMATION SUPPORTING DROWNING PREVENTION AWARENESS City Manager Rose introduced this item and invited Orange County Fire Authority Battalion Chief Mike Summers to provide a presentation. No public comment was offered.
ACTION: A Proclamation designating May through August 2024 as Drowning Prevention Awareness Season was approved.
4. RECOGNITION OF ORANGE COUNTY SHERIFF DEPARTMENT CAPTAIN
CHRISTINE BERRYMAN
City Manager Rose introduced this item and invited Captain Berryman to provide comments. Andrew O'Connor offered public comment and expressed his concerns with crime rates.
ACTION: The recognition was presented.
PUBLIC COMMENTS:
Michael Ramunni requested the Council consider adding a code violation for overgrown vegetation surrounding utility meters.
John Karpierz provided information on the Lake Forest Kiwanis Club.
Andrew O'Connor expressed his concerns with Council Member Pequei o and Yu, and crime rates.
Taylor Payne provided information on Family Assistance Ministries and thanked the Council for partnering with them.
Marcel Louis XIV requested correspondence via email on the Foothill Ranch annexation.
May 7, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 7 Council Member Robert Pequeno expressed concern about an email claiming a mosquito with zika virus was found in Foothill Ranch. He then read into the record a statement from Orange County Mosquito and Vector Control District ( OCMVCD) indicating they have not found any mosquitos that are actively carrying the zika virus in Orange County and that all tracking information is available to the public through public records requests made to OCMVCD.
CONSENT CALENDAR: ( Item Nos. 5 — 13)
Council Member Pequeno pulled Item No. 8 for discussion. Item Nos. 10, 11, and 13 were pulled for discussion.
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 5 — 7, 9, and 12. The motion was carried by a vote of 5/0.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON APRIL 16, 2024
ACTION: The minutes were approved as submitted.
7. QUARTERLY TREASURER'S REPORT - QUARTER ENDED MARCH 31, 2024 ACTION: The report was received and filed.
9. GEOGRAPHIC INFORMATION SYSTEM LICENSE AGREEMENT
ACTION: 1. The Small Enterprise License Agreement and the Master Services Agreement with Environmental Systems Research Institute, Inc. for ArcGIS software licenses and maintenance was approved. 2. The Mayor was authorized to sign and execute the attached Small Enterprise License Agreement.
12. AWARD CONSTRUCTION CONTRACT FOR THE RIDGE ROUTE MEDIAN IMPROVEMENT PROJECT ( PW-24S07)
ACTION: 1. Contract documents for construction of the Ridge Route Median Improvement Project ( PW-24S07) were approved. 2. A contract in the amount of 257,480 was awarded to Cheloletty Engineering, Inc. 3. The Mayor was authorized to sign, and the City Clerk to attest the contract with Cheloletty Engineering, Inc. 4. A Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE May 7, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 7 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24 was adopted.
ITEMS PULLED FOR DISCUSSION: ( Item Nos. 8, 10 — 11, and 13)
8. PROCLAMATION DESIGNATING MAY 19-25, 2024, AS " NATIONAL PUBLIC WORKS WEEK"
Council Member Pequeno commended the Public Works Department for their hard work. No public comment was offered.
MOTION: It was moved by Council Member Pequeno, seconded by Mayor Pro Tem Voigts, to approve a Proclamation designating May 19-25, 2024, as National Public Works Week in the City of Lake Forest. The motion was carried by a vote of 5/0.
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Cirbo, to approve Consent Calendar Item Nos. 10 — 11, and 13. The motion was carried by a vote of 5/0.
10. AWARD A CONTRACT FOR THE TRAFFIC OPERATIONAL IMPROVEMENT STUDY
Andrew O'Connor offered public comment and expressed concerns with the cost of the contract.
ACTION: 1. Award a contract in the amount of $ 94,615 for Traffic Operational Improvement Study to AGA Engineers, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest to the agreement with AGA Engineers, Inc. substantially in the form attached.
11. AWARD OF CONTRACTS FOR CONTRACT ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES FOR LAKE FOREST
TRANSPORTATION MITIGATION PROJECTS AND ARTERIAL MEDIAN
IMPROVEMENT PROJECT
Andrew O'Connor offered public comment and expressed concerns with the costs of the agreements.
ACTION: 1. Award a Professional Consultant Services Agreement with a compensation amount of $ 338,904.00 to Z&K Consultants, Inc. for Contract Administration and Construction Inspection Services. 2. Award a Professional Consultant Services Agreement with a compensation amount of $ 460,115.52 to FCG Consultants, Inc. for Contract Administration and Construction Inspection Services. 3. Award a Professional Consultant Services Agreement with a compensation amount of $ 123,765.00 to Transtech Engineers, Inc. for Contract Administration and Construction Inspection Services. 4. Authorize the Mayor to May 7, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 7 sign, and the City Clerk to attest, the award of Professional Consultant Services Agreements to Z&K Consultants, Inc., FCG Consultants, Inc., and Transtech Engineers, Inc.
13. LAKE FOREST CIVIC CENTER LANDSCAPE AND STREETSCAPE
MAINTENANCE
Andrew O'Connor offered public comment and expressed concerns with the cost of the agreement.
ACTION: 1. Approve the First Amendment to the Agreement for Maintenance Services for Lake Forest Civic Center Landscape and Streetscape Maintenance Services with Brightview Landscape Services, Inc. 2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment substantially in the form attached.
PUBLIC HEARING(S): ( Item Nos. 14 — 15)
14. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FISCAL YEAR 2024-25 ANNUAL ACTION PLAN
Mayor Tettemer opened the public hearing. City Manager Rose introduced this item and invited Economic Development/Housing Manager Grijalva to provide a presentation. Madelynn Hirneise provided public comment in favor of the plan.
Council questions were asked and answered. Mayor Tettemer closed the public hearing.
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to: Conduct a public hearing on the draft Fiscal Year 2024-25 Community Development Block Grant Program Annual Action Plan, close the public hearing, and direct staff to submit the Annual Action Plan to the U.S.
Department of Housing and Urban Development. The motion was carried by a vote of 5/0.
15. PUBLIC HEARING TO CONSIDER ADOPTION OF PROPOSED FEE
SCHEDULE
Mayor Tettemer opened the public hearing. City Manager Rose introduced this item and invited Finance Director Shirah to provide a presentation. No public comment was offered. Council questions were asked and answered. Mayor Tettemer closed the public hearing.
MOTION: It was moved by Council Member Yu, seconded by Mayor Pro Tem Voigts, to 1. Conduct the noticed public hearing. 2. Adopt a Resolution Entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, ESTABLISHING UPDATED FEES AND CHARGES FOR
May 7, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 7 VARIOUS MUNICIPAL SERVICES, with changes listed in the yellow memo submitted by staff. The motion was carried by a vote of 5/0.
DISCUSSION/ACTION ITEMS: ( Item No. 16)
16. 2023-2025 OPERATING BUDGET MID - CYCLE REVIEW FOR FISCAL YEAR 2024-25
City Manager Rose introduced this item and invited Finance Director Shirah to provide a presentation. Andrew O'Connor offered public comment and expressed concerns with transparency. Marcel Louis XIV offered public comment and expressed concerns with the City's agreement with the Orange County Sheriffs Department ( no comment card was submitted for the record by Mr. Louis). Council questions were asked and answered.
ACTION: 1. The presentation on Mid - Cycle Budget Review was received. 2. The allocation of the Fiscal Year 2024-25 Budget was reviewed.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Cirbo:
Council Member Pequeno:
Council Member Yu:
Mayor Pro Tem Voigts:
Mayor Tettemer:
Council Member Cirbo promoted the Kids Feeding
Kids event at the Terra Nova Church and reminded
everyone to check the source of information they hear
during City Council meetings.
Council Member Pequeno thanked staff for their hard
work. He reported on his attendance at the Festival
De Los Ninos at Gates Elementary School, the Clean
Lake Forest event, and the Medal of Valor luncheon.
He reminded everyone of the Right to Read screening
hosted by Soroptimist on May 15.
Council Member Yu reported on his attendance at the
League of California Cities conference in Sacramento
and thanked staff for their hard work.
Mayor Pro Tem Voigts thanked Captain Berryman for
her service to the City.
Mayor Tettemer reported on his attendance at the
Medal of Valor luncheon.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:29 p.m.
May 7, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 7 Respectfully submitted:
LISA BERGLUE4ID
CITY. CLERK
APPROVED:
May 7, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 7 of 7